BCC Minutes 06/26/1991 B Naples, Florida, June 26, 1991
LET IT BE REMEMBERED, that the Board of County Commissioners in
and for the County of Collier, and also acting as the Board of Zoning
Appeals and as the governing board(s) of such special districts as
have been created according to law and having conducted business
herein, met on this date at 11:15 A.M. in BUDOET WORKSHOP SESSION in
Building "F" of the Government Complex, East Naples, Florida, with the
following members present:
CHAIRMAN: Patricia Anne Goodnight
VICE-CHAIRMAN: Michael J. Volpe
Richard S. Shanahan
Max A. Hasse, Jr.
Burr L. Saunders
ALSO PRESENT: Ellis Hoffman, Debby Farrts, and Wanda Arrighi,
Deputy Clerks; James C. Giles, Clerk; John Yonkosky, Finance Director;
Nell Dorrtll, County Manager; Ron McLemore, Assistant County Manager;
3enntfer Pike, Assistant to the County Manager; Mike McNees, Budget
Director; Mike Smykowskt, Jean Gansel, Ed Finn and Bob Byrne, Budget
Analysts; Mtck Francts, Court Director; Dan Pucher, Fleet Manager;
Jerry Brock, State's Attorney's Office; Doug Mldgely, Public Defender;
Leo Ochs, Administrative Services Administrator; Skip Camp, Facillties
Management Director; Jeff Walker, Risk Management Director; Steve
Camell, Purchasing Director; and Sandy Taylor, Real Property
Director.
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June 26, 1991
TAP~ #1
Introduction and Overview - OMB
Budget Director McNees advised that the Budget Office will present
an overview and comments for each department and agency budget. He
explained that the members of the Citizens Productlvltl! Committee have
been invited to the budget sessions and they will offer their comments
and suggestions.
Mr. McNees called attention to Page 1 of the Budget Detail which
reflects the proposed property tax rates. He noted that the increases
as depicted in the right column represent the increase over the
rollback rate. He reported that the General Fund budget represents an
increase over the rollback rate of 7.4% and the total County-wide
increase over the rollback rate is 6.5% which is a 1% increase over
the actual millage. He Indicated that this is the smallest increase
over rollback in any adopted budget as far back as ten years.
Mr. McNees stated that Page § is the General Fund Summary. He
pointed out that a $1.5 million cash flow reserve has been added which
was absent from the budget in fiscal year 91/92. He related that up
until two years ago, the Board counted the revenue reserve within the
General Fund Reserve. He remarked that there is $7.9 million In
Reserves.
Clerk Giles explained that what is being called a 5% revenue
reserve, under Florida Statutes, is not considered a reserve. He
noted that it is a reduction of revenue estimate that is required to
be made and it may not be budgeted as a reserve perse' but it could be
calculated that 100% of the revenue will be collected and that the 5~
reduction is a cushion but is nothing that can be appropriated.
Mr. McNees pointed out that Page 7 details the MSTD General Fund
which represents all County Taxpayers who are not within the limits of
the City of Naples or Everglades City. He reported that the Sheriff's
budget this year is a total Increase in dollars of 7%, noting that
this increase has been split between the MSTD and the County-wide
General Fund. He explained that the MSTD Is much smaller and has
Page 2
June 26, 1991
created a large percentage increase which reflects a total
appropriation increase of 31.4~. He indicated that percentage wise,
this Is very large, but the actual millage for this fund is less than
1 mill and dollar wise this is not a huge dollar impact.
Clerk Giles advised that Funds 111 and 112 are the Unincorporated
area wide funds which were set up pursuant to the Spence Agreement in
1980. He disclosed that this was a dual taxation agreement with the
City with a one year life. He stated that since that time, the County
has continued to apply the general principles outlined that services
identified in that report did not provide substantial benefits to the
residents of Naples with respect to Fund 111 for the Sheriff and Fund
112 for Road and Bridge. He suggested that the Board may want to hold
a workshop to review the allocation formula since there has been a
major change in the population.
Clerk of Courts
Budget Analyst Gansel announced that the Summary of Clerk of
Courts Budget Fund 010 is reflected on Page 8. She explained that
$2.9 million will be generated from recording legal documents,
marriage licenses and filing fees. She indicated that the balance of
the Clerk's budget is a transfer from the General Fund to the Clerk's
Fund. She affirmed that Clerk Giles has requested a $3,405,100
transfer from the General Fund which Is a 5.6% increase over the
amount transferred last year. She explained that there were some
costs accounted for last year, i.e. utilities and insurance but this
year the Constitutional Officers are being paid directly out of the
General Fund. She cited that this amount is approximately $80,000 and
if this is added to the transfer, the increase would represent an 8.1%
cost to the General Fund.
Clerk Giles po/nted out that over the last four years, the average
annual increase in the subsidy from the Board has been 8~, noting that
this is probably one of the lowest from any of the Agencies. He
revealed that his budget reflects a proposed 5.6~ increase in the
amount to be subsidized from the General Fund. He indicated that he
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June 26, 1991
is requesting 4 new full time and one half time positions for FY 92.
He advised that a Minutes Secretary Is needed to record and transcribe
the increased volume of minutes required by meetings of the Board. He
stated that the meeting hours is the driving factor for the activity
measure, noting that there were 5 people in 1987 and 539 meeting
hours. He indicated that there were 6 people ~n that department in
1990 with 724 meeting hours or a 40~ Increase. He disclosed that it
is anticipated that there w~11 be 900 meeting hours for next year or a
further increase of 15%. He explained that the Minutes Secretaries
attend meetings in Immokalee and two add~tional boards have recently
been created which will require services from this Department. He
noted that there may be alternatives, since the particular department
that the committee is focused on may be able to provide increased
secretarlal support. He reported that this has been tried ~n the past
but there is not the same level of performance in minute taking and in
keeping a permanent record and has proven to be unsatisfactory.
Commissioner Volpe questioned whether any consideration has been
given to privatizing some part of this aspect o~ Mr. Giles' respon-
sibility, To which Clerk Giles replied ~hat consideration has been
given tn this regard, however, the coord~natton and the costs do not
appear to be less than the Clerk's Office providing this service and
additional security.
Finance Director Yonkosky advised that prtvatization has been
attempted over the years, and is more expensive due to the rates that
are charged. He related that there are many n~ght meetings and a pre-
mium rate is charged. He disclosed that the turnaround time is extre-
mely slow. He reported that comparisons have been made In the past
and it is very cost effective to have an employee of the Clerk's
Office provide these services as opposed to farming the minutes out.
Finance Director Yonkosky replied that the Code Enforcement Board,
Product~vity Committee, Tourist Development Committee, Black and
Hispanic Affairs Committees have recently been added.
Mr. McNees disclosed that the Productivity Committee has no desire
05
Page 4
June 26, 199!
to receive minutes of their meetings. He noted that staff can keep
track of the action that has been taken on various issues and there
may be the ability not to take these minutes but the ordinance would
need to be amended accordingly.
Commissioner Volpe asked whether a video of the meetlngs would be
sufficient with transcription of same done at a latter point in time.
Mr. Giles advised that it is legally required, pursuant to F.S.
Chapte~ 28, that the minutes of the Board meetings be written out and
that a permanent record of same be kept. He indicated that a video is
not a permanent record since the film and soundtrack deteriorates.
Commissioner Saunders suggested that a brief recap be provided in
lieu of lengthy minutes for meetings other than the Board of County
Commissioners. Clerk Giles replied that he is amenable to this
suggestion ~f the Commission ]s satisfied with only a record of the
motion and the action.
Commissioner Volpe stated that a synopsis of the meetings would be
much easier to read and if there is a question about who said what,
requests could be made for the Clerk's Office to transcribe that por-
tion of the minutes.
Commissioner Saunders observed that if hours are to be reduced
from providing minutes of the various meetings, he would recommend
that the hours be eliminated from the Tourist Development Council,
Code Enforcement Board and some of the other advisory groups, but that
the current process be continued for the Commission meetings.
Clerk Giles replied that he will report back to the Commission
with regard to possible savings and alternatives.
Mr. Giles pointed out that an additional position is requested for
a Court Clerk in the Circuit Civil Department to process the huge
increase in tax deed applications as recommended by the County
Attorney. He revealed that there have been approximately 200-300 tax
deeds per year which require one full time clerk and it is anticipated
that there will be a 300~ increase. He remarked that the one clerk
puts in a full day and over time. He disclosed that 1/2 of the
ODO. 06
Page. r~
June 26, 1991
requested figure could be budgeted for the tax deed clerk which carry
services through March but there will also be an increase in the case
load the following year. He pointed out that the jury trials are
increasing in length and Clerks from the Civil Department are spending
longer periods of time in court and are unable to be at their desks
doing their work. He pointed out that in 1990, during the period of
January through March, 124 man hours were spent In the courtrooms and
in 1991, it is anticipated that there will be 189 man hours or an
increase of 40%. In addition, he reported that there has been an
Increase with the number of people needing assistance with respect to
filing for divorce, spouse abuse programs and restraining orders. He
indicated that the Clerks are doing a lot more work that used to be
considered the province of attorneys.
Commissioner Volpe questioned whether consideration has been given
to the Judges' judicial assistants following the Judge into the
courtroom, to serve as his personal clerk, rather than using the
C~.erk's personnel. Clerk Giles explained that his Clerk's are
required to be present to record the action of the Judge which may not
be done by a Judicial assistant. He divulged that his Civil
Supervisor has requested 1-1/2 Clerk positions but he has cut this
request back to one.
Clerk Giles reported that an additional Court Clerk is needed in
the Misdemeanor Department. He declared that three months ago it was
discovered that there had been a huge quantity of Orders to show cause
on misdemeanor cases and they had been sitting on the back burner of
the supervJsor's desk. He noted that this person works 45 hours per
week and is unable to spend a great deal of time supervising since she
iu too busy getting out the work. !{e explained that two of the
County's Oourt Judges are requlrlng that judgments be recorded for the
amount of the fines relating to driver's licenses. He expressed that
this should generate additional money to the General Fund, but at the
same time, it is a time consuming task and for this reason, an addi-
tional clerk is being requested.
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June 26, 1991
Mr. Giles pointed out that the recent addition of the third County
Court Judge has ~ncreased the need for additional services provided by
his Clerks and overtime is required.
Clerk Giles stated that he is requesting a 1/2 time position for
the Mall Operations Department for a courier to transport mall and
other documents of the Clerk of Courts, Probation, Development
Services and the Tax Collector between Naples and Immokalee. He
reported that currently there are two Mail Clerks and in 1987 they
processed 362,000 documents and it is anticipated that next year
540,000 documents will be processed. He explained that he purchased a
new mail cart last year to accommodate the new buildings, notlng that
much of the mail ts for departments under the County Commlss]on. He
lndlcated that he sends two Clerks to the mallroom each day to sort
the mall. He advised that he would gladly split off mail operations
and handle same strictly for the Clerk's Office since it diverts those
employees from their primary goals in servicing the courts.
In answer to Commissioner Volpe, Clerk Giles replied that pre-
sently, one of the Clerk's from Immokalee drives the mall from
Immokalee to Naples and loses approximately 4 hours out of each work
day at $8-$9 per hour. Commissioner Volpe questioned whether privat]-
zatton could be used for this service, to which Mr. Giles advised that
generally, the rates for privatizat~on are approximately triple the
amount established for staff people.
Clerk Giles remarked that he believes that he has complied with
the Board's request regarding current postt~ons and noted that the
expanded positions are Justified. He noted that over the last four
years, there has been a significant Increase in population in Collier
Ceunt¥, the inflation rate is about 3.5~ - 4.5% and his average
increase over that period has been an 8~ subsidy from the Board, and
in this particular case, it is 7.3~. He divulged that he manages a
tight budget, signs off on all travel and equipment purchases. He
reported that within the next month or two he w~11 be ~nstttuttng a
purchasing requisition policy whereby he will sign same regardless of
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June 26, 1991
what they are, before a purchase order is issued.
Clerk Giles advised that the bottom line budget request for the
Clerk of Courts Office, Records Management, Data Processing and
Records Modernization Trust Fund is $8.2 million.
Budget Analyst Ganeel stated that the Debt Service Fund for the
Clerk of the Board begins on Page 17. She identified the revenue
sources for each of the funds.
In answer to Commissioner Volpe, Ms. Ganeel explained that
generally a debt service fund is not set up prior to the bonds being
issued.
Finance Director Yonkosky advised that the Tourist Development
fund was established due to the referendum that defin~tely highlighted
1/3 of every penny collected to go into a debt service or to be used
to pay debt service on bonds. He indicated that until the Board makes
a change, money has been put into that fund and may be used to meet
debt service payments.
''' R~ceeee4: 12:30 P.M. - R/convened: 1:30 P.M. et which time
Delm~y Clerk Farrim repleced Deputy Clerk Hoffman '''
STAT~ ATTORNEY'S OFFICE
Referring to page 31 of the Department Budget Detail, Budget
Analyst Jean Ganeel reported that overall the net cost to the General
Fund is showing a decrease of approximately 43%, or $70,200. She
reflected that, although their expenses have Increased, they have been
able to generate revenue and, thus, the decrease.
Jerry Brock, State Attorney's Office, reported that the figures
only reflect a few months of the county court and he predicted that
next year well over $100,000 will be collected Just in prosecution
fees.
In answer to Commissioner Volpe regarding who collects the fees
for the State Attorney's Office, Mr. Brock stated that it works in a
number of ways. He elaborated that in the instance where an indivi-
dual is not placed on probation, the effect is the same as a Civil
Judgment, i.e. the person either pays it or, if it can be established
Page 8
June 26, 1991
that the individual has money and has not paid It, It can be collected
Just as any Civil Judgment would be. He reflected that the majority
of fees are collected through parole and probation which arises from
an individual going through the court system, being placed on proba-
tion and making payments. He reported there is a bit of a problem due
to conflicting rules that the Department of Corrections has given the
probation officers regarding when to classify someone in violation of
their probation.
In response to Commissioner Shanahan, Mr. Brock predicted that the
amount collected in prosecution fees will continue to increase from
year-to-year.
PUBLI~ DIE3'E~D~R'S OF!'ICK
Referring to page 32 of the Department Budget Detail, Ms. Gansel
pointed out that there is a 185% Increase over last year's budget,
or a $47,000 Increase. She stated that new legislation passed this
year requires Counties to pay for certain costs of the Public Defender
similar to the ones they have been required to pay in years past for
the State Attorney, i.e. data processing, transportation services, and
some legal research. She reflected that these costs have been
included in this year's budget and accounts for the tremendous
Increase. She stated that all efforts have been made to keep the
costs as low as possible. She Indicated that Mr. Mtdgely of the
Public Defender's Office has requested that she include in the Budget
H~ghlights the fact that they have requested one All-In-One Password
and will, therefore, do their best to utilize employees in an attempt
to keep the operating costs at a minimum.
Commissioner Goodnight voiced concern over the fact that, for the
Public Defender's Office to be up to speed with the State Attorney's
Office and the other things to be integrated, they need the All-In-
One. She stated it is felt that it can be done with $1,200.
In response to Commissioner Volpe, Ms. Gansel reported that in the
past utility costs and insurance were basically what the County had to
furnish. She remarked that the legislation was amended this year and
000- 10
Page 9
June 26, 1991
data processing, transportation, etc. was added to what Counties are
required to pay. She stated that some of the amounts reflect the cost
of new data processing equipment being requested in order to hook Into
the State Attorney's file and, therefore, are new expenses in that
nobody was paying the costs last year.
In response to Commissioner Volpe, Ms. Gansel stated that if the
transportation costs were paid last, they were paid by the State.
In reply to Commissioner Volpe regarding the library, Ms. Gansel
reported that the library costs were In the State budget and same was
allocated to the County based on population of the different counties
in the circuit.
In answer to Commissioner Volpe, Ms. Gansel remarked that the
Public Defender does not have a separate law library. She stated
$19,000 reflects the low portion of the breakdown and Investigative
services is the higher amount of legal, library and investigative ser-
vices. She related that it Is felt there are not as many tnvestiDa-
ters as are needed and they must draw on additional services at times.
She added that full time Public Defender employees will be paid by the
State and, when supplemented for a Collier County case, the County
will be required to pick up these costs.
In reply to Commissioner Volpe, Ms. Gansel reported that this is
the first year the County has been required to provide the Public
Defender's Office with "transportation services". She explained the
operating costs of the two vehicles used by the Public Defender's
Office have been put in the budget.
Tape ~2
County Manager Dotrill explained that the vehicles are assigned
for 24 hours a day because they are primarily for the Investigative
personnel.
He confirmed for Commissioner Volpe that in most instances the
vehicles are taken home and are, in most instances, unmarked vehicles.
He added that the County is able to save money by getting both
departments to agree to use existing vehicles that are excess as the
Page 10
June 26, 1991
result of certain reductions in the number of take home permanently
assigned vehicles on the part of the County employees as opposed to
buying new vehicles.
In reply to Commissioner Volpe, County Manager Dorrill reported
there is increasing alarm state-wide that a county should not be
funding costs associated with the state court system and there is some
contemplated litigation on the part of the Florida Association of
Counties to sue the state over the counties having to fund these costs
associated with the operation of what is the state court.
Ms. Gansel reflected that $2,600 is assigned as library costs;
that $13,130 is assigned for investigative services; that $600 is
assigned for legal research; and $3,500 is assigned for printing of
documents.
COUNTY AND CIRCUIT COURT COSTS
Referring to page 33, Ms. Gansel reported a 33.8% increase in
operating expenses is being projected for the circuit courts. She
stated that some of the costs included in these figures are for the
court appointed attorneys, guardianship fees, as well as witness fees
and travel.
Finance Director Yonkosky confirmed receipt of a letter from the
Office of State Courts Administrator indicating the State will no
longer fund the expert w~tness and witness reimbursements. He stated
this budget is understated by approximately $60,000, and will need to
be increased. He reflected this is one of the hardest areas of all
the budgets as there is no method of deciding how much is going to be
incurred by the County in the subsequent years.
County Manager Dorrlll reiterated that there will probably be a
court challenge from Broward County that, under the Constitution of
the State of Florida, the countie~ do not
the costs of the State Court System.
In reply to Commissioner Volpe regarding where the increase in the
budget comes from, Finance Director Yonkosky stated that this year for
county court costs there is a budget of court ordered psychiatric exa-
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Page 11
June 26, 1991
minations. He reflected that, based on the experience of 1990, $400
was budgeted for 1991 but there is already $2,500 through the end of
May; that for court appointed attorneys, there is Just slightly over
$700 for the county court functions but there are several months to go
yet; that $15,000 was budgeted for witness fees and $5,500 have been
incurred for one month. RegardJng Circuit Court costs, Finance
Director Yonkosky confirmed a change in the guardianship laws last
year and $10,000 has been pa~d in guardianship fees. He reflected
that th~ budget has already been amended and the Board of County
Commissioners participated in a lawsuit to try to get the cost of
appeal attorneys reduced, but Collier County ended up paying for it.
He stated there ks no way to control the Circuit Court costs at all
and it is one of the big items as it is directly driven by the number
of days in court. He reported that in one month's time $30,000 has
been incurred in regular witness fees and travel as well as expert
witness fees and travel.
Finance Director Yonkosky stated the budget for the current year
is $364,000, and that by the time the Board of County Commissioners
comes back from vacation it will be necessary to ask for an additional
$100,000 out of reserves in order to fund the remainder of this year.
Finance Director Yonkosky reported that fines, forfeitures, and
court costs being levied through the court system come back into the
General Fund.
Commissioner Goodnight predicted that what hopefully will take
place next year ~s that the County will not see any real hard costs
but there will be some soft costs that will come back to the County
through the work programs, etc. She suggested that by looking at the
overall budget, an increase m~ght be seen which can help offset some
of those costs.
Finance Director Yonkosk¥ verified that there are other methods
the County Manager ks pursuing to offset costs, such as issuing an RFB
in an attempt to get attorneys to bid on the guardianship and other
items at a lower rate than what the court is presently paying them.
Page 12
June 26, 1991
Commissioner Goodnight predicted that if something doesn't
change, there will be a lot of Article V costs put onto County
Government as opposed to being picked up by the State.
DRUO .M~US~ TRUST FUND
Referring to page 35 of the Department Budget Detail, Me. Ganeel
reported that the revenues from this fund are derived by Judges
assessing additional fines on drug offenders which goes into this fund
and the money can then be contributed to an improved drug abuse reha-
bilitation facility and programs.
~ JUST/C~ TRUST FUND (699}
M~. Ganeel ~ndicated that page S6 reflects additional court costs
imposed which in turn reimburses some of the costs incurred for
Article V activities, I.e. State Attorney, Public Defender, Medical
Examiner, etc.
Finance Director Yonkosky added that the money in this fund comes
into the County and is transferred to the General Fund on a monthly
b~sis, but does not offset the expenses.
DISCUSSION OF COUNTY MANAGER'S AGENCY BUDGETS
Budget Director McNees interjected that the County Manager's
budgets were prepared using the assumptions given the Board of County
Commissioners in the budget policy adopted in February. He explained
that salaries were budgeted based on the assumption that the pay-for-
performance plan will be funded at the same level as in Fiscal Year
91/92 and, therefore, each individual salary is b'ldgeted at what was
last year's average pay-for-performance level. He reported that 4~
more is budgeted on a total basis of personal services expenses to
fund pay-for-performance; that 1~ is budgeted as an increase in man-
dated state retirement systems; and another 2% will be available on an
aggregate basis to fund pay plan ad3ustments. He indicated that indi-
vidual departmental budgets reflect variations of these percentages
based on individual cases as far as when merit raises take place and
how much these merit raises are.
Administrative Services Administrator Ochs provided relative
June 26, 1991
history of the pay plan. Utilizing an overhead projector, he related
that the current budget policy guideline for this year calls for a 7~%
adjustment for personal services broken down as pay-for-performance at
4.5~ cost for the F¥ 91/92. He verified that retirement is a man-
dated 1% increase in the personal services budget over FY 90, and
discretionary pay plan adjustments to adjust the overall pay plan to
the current compensation market survey is estimated to cost approxi-
mately 2% of personal services. He proffered a handout, copy of which
was not provided to the Clerk to the Board. He reiterated that the
two discretionary items the Board of County Commissioners has to deal
with are the pay-for-performance increments and the overall market
adjustments to the pay plan.
Mr. Ochs stated that, due to budgetary constraints, Collier
County's pay plan is currently at the median market plus §~ as opposed
to plus 10% as init/ally established in October of 1988. He verified
that in order to maintain consistency in the market place at the
m,dlan plus §~ level, the estimated costs for FY 91/92 Is approxima-
tely $689,000, or approximately 2~ of the total personal services
budget. He expounded that this includes 110 exempt employee adjust-
ments and 228 nonexempt employee adjustments. He reported that his
office has also prepared two other scenarios which the Board of County
Commissioners may w~sh to consider which will move Collier County back
slightly in terms of the market standard and still keep Collier County
competitive at the 2~ increment in the market place, thereby reducing
the costs from $689,000 to approximately $278,000, or about .81~ of
budgeted personal services.
In response to Commissioner Saunders, Mr. Ochs verified that these
numbers are only pertinent to the County Manager Agency, and adoption
of a different county-wide policy obviously will result in the numbers
being substantially larger.
Mr. Ochs indicated the County's third option is to peg the market
adjustments to the market median survey results at a reduced overall
cost as a percentage of the personal services budget. He reflected
Page 14
June 26, 1991
that the number at this point for adjustments becomes $168,000 or .49~
of the personal services budget.
Mr. Ochs pointed out that, in the County Manager's pay plan, there
are 295 total class titles. He emphasized that the aforementioned are
pay plan options that maintain the principles established in 1988 and
which have been consistently applied through adjustments to the plan
in subsequent years, in that they have maintained Internal salary
equity in relationships and have a tendency to keep the County's rela-
tive position in the marketplace, from a recruitment and retention
standpoint, consistent with the original plan Implemented as a result
of the consultant's study of 1988.
Commissioner Volpe reflected that either scenario #1 or scenario
#2 should be considered as scenario #3 is not something that can be
maintained in the current economic climate.
Commissioner Shanahah stated that under the current circumstances
and conditions, scenario #1 is the one that should be considered.
Commissioner Saunders concurred with Commissioner Shanahan's com-
ments, adding that he is not certain what scenario #1 means in rela-
tion to the median and what it Involves in terms of an overall policy
for all the employees.
Commissioner Saunders suggested that one policy consideration for
this year might be to arrive at a cost-of-living percentage and not
fund pay-for-performance in FY 91/92.
In reply, Mr. Ochs stated it is important to treat the ongoing
maintenance of the plan as one component of the program and keep the
merit and/or COLA or general wage adjustment, which is performance
based, as a separate component.
Commissioner Volpe stated that scenario #1 will be close to Just a
cost-of-living adjustment at the current policy of 4~%.
In response, Mr. Ochs pointed out that, with scenario #1, the
total number of employees in the entire County Manager's agency that
will be affected is 84 out of 977.
Commissioner Volpe countered that .49% is less than ~% and, added
Page 15
June 26, 1991
to the 4~% cost-of-living, is about 5% in the aggregate.
In reply to Commissioner Saunders, County Manager Dotrill reported
that the constitutional officers do not participate in position
classification or pay plan. He added that the Clerk may participate
but has his own system and, therefore, what the County Manager's
Office pays versus what other constitutional officers pay is not the
same.
Commissioner Saunders reflected that there are certain pay classi-
fications that need to be increased simply because they are not making
the amount of money that the position should'demand. He remarked that
scenario #1 will be the least costly method to maintain the annual
analysis of those positions. Overlaying that, he added there is a
need to consider pay raises for FY 91/92. He stated that, although
the constitutional officers are not compelled to comply with the
Board's pay policy, there is a substantial amount of pressure on them
to do so.
Mr. Ochs Interjected that the constitutional officers not only try
to mirror the Board of County Commissioners but, in terms of the
budget guideline, their personal services budgets are built around
7~.
Commissioner Saunders remarked that, as far as the tentative
budget is concerned, 7~ works but, approaching the final budgeting
stage, the Board of County Commissioners will have to establish the
County Policy for pay increases for FY 91/92 and whether it will be
limited to cost-of-living raises or fund the pay-for-performance plan.
County Manager Dotrill pointed out that what has been done in the
past is median plus 5%, recognizing the higher cost-of-living in
Collier County on the index than comparable counties statewide. He
recommended the hold-the-line option and do only emergency increases
in option #1.
In response to Commissioner Shanahan, Mr. Ochs verified that the
Board of County Commissioners was severely criticized last year by
some of the constitutional officers for not advising them early
June 26, 1991
enough of positions being upgraded.
Commissioner Shanahan stated that the implication is that if the
Board of County Commissioners stays at the median level and has a
minimal $76,000 for 84 people upgraded, the criticism may not be as
Mr. Ochs confirmed that within their ?~ personal services
appropriation, the constitutional officers have the same latitude and
discretion that the Board of County Commissioners is now exercising.
Commissioner Volpe stated that scenario #1 is the one that seems
to be preferred.
Commissioner Saunders agreed that there seems to be a consensus to
that fact.
Commissioner Shanahan pointed out he hears at least three com-
missioners agreeing that scenario #1 is the one to go with.
Mr. 0chs questioned whether he should move to the pay-for-
performance issue, to which County Manager Dotrill responded he will
a~sume there is no discretion over the pension portion.
OPTIO~ RELATINQ TO PAY-FOR-PERFORMANCE PROGRAM
Utilizing an overhead slide, Mr. 0chs related that 4.2% was
rounded up to 4.5% of personal services and reflects what is needed
in percentage and flat dollar figures to continue the pay-for-
performance program at the current merit increments, being 5%, 7~% and
In reply to Commissioner Hasse regarding the cost-of-living, Mr.
Ochs reported that the latest information available from the Miami
Standard Metropolitan Statistical area for May 1990 through 1991 is
4.4% cost-of-living (CPI).
Mr. Ochs pointed out, however, that there is also an index
published by the State each year known as the Florida Price Level
Index, which is a relative ranking of all 67 counties within the state
in terms of the cost of a basket of typical services and commodities.
He indicated that Collier County, for the current year, is the fourth
highest county in the state, up from eighth place last year. He
OOo,, 18
Page 17
June 26, 3991
remarked that is one of the reasons Collier County tries to adjust the
pay plan to an increment above median for the market place to account
for not only that information, but also the fact that Naples has the
highest median home sales price of any county tn the state.
Commissioner Shanahah stated that, in times of plenty, Collier
County will want to be above the median, as they have been when
operating at the median plus 5~. He added, however, that times and
conditions mandate that you take a different approach.
Mr. Ochs suggested the Board of County Commissioners should be
given credit for the fact that their actions on pay plan issues in the
past have helped to cut the turnover rate which results directly in
productivity gains. He reported the turnover rate is down from 18~ to
?~ projected for this year.
Commissioner Volpe questioned what percentage increase is needed
in order to keep the employees at median plus 5~, to which Mr. Ochs
replied that is what option #3 represents.
County Manager Dotrill stated that Commissioner Volpe's question
takes you beyond that as It is asking what it will cost to do nothing
more than maintain employees at median plus cost-of-living.
Referring to a general wage adjustment overhead slide, Mr. Ochs
remarked that, assuming 4.5~ is the closest to the 4.4~ CPI index for
this SMSA, you are looking at $1,233,O00, or, 3.6~ of the total per-
sonal services budget for next fiscal year.
In response to Commissioner Shanaban, Mr. Ochs indicated that
translates to a flat increase of 4.5~ across the board.
County Manager Dotrill indicated he will continue to make a strong
case to have a pay-for-performance system even if the top award is
reduced from last year as it rewards the performers. He stated that
the other reason is because across-the-board increases are not given
on October 1st but on the employee's annual date of review.
Commissioner Saunders hypothesized using the 2.5~, 5~, and 7.5~
pay-for-performance scenario while limiting the total increase of
salaries to 3.6~ but allowing fluctuation for the individual
Page 18
June 26, 1991
employees, it will accomplish both things by keeping the overall pay
increase county-wide to the inflation rate.
County Manager Dorrlll Interjected that it will save a million
dollars out of the budget. He added that it will effectively do away
with the 2% for maintenance system.
Commissioner Saunders stated that hypothesis means fewer people
will ~e? 7.5~:, ;,:ore ?~ l] ~.[et ?.5~, .a'ld *~t,- -';erage will be 4.5%.
In reply to County Manager Dorrill, Mr. Ochs confirmed that
reducing the pay-for-performance rewards down 2.5% each, the cost of
that is a percentage of gross payroll which is 3%.
County Manager Dotrill reflected that constitutional officers as a
whole give across-the-board increases on October 1st to every employee
on the payroll. He stated this will result in only a 3~% increase if
everyone is given an increase on October 1st. He Jndtcated the only
other option available is to give higher general wage adjustments but
make the employees walt until their anniversary date.
Commissioner Saunders confirmed that these numbers assume the pay
increases are effective on the anniversary date.
County Manager Dotrill stated that Is the only way It can be done
for 3%.
Commissioner Volpe commented that is the direction he would like
to see it go.
County Manager Dorr~11 questioned what is the gross dollar savings
in the budget as it was budgeted on the assumption of
Mr. McNees responded that from the original 2~ assumed for pay
plan adjustments it cuts 1.5~; from the original 4.5% suggested for
pay-for-performance, it has been cut to 3.5% and, therefore, 2.5% of
total payroll in the County Manager's Agency represents $825,000.
In reply to County Manager Dotrill, Mr. McNees confirmed 2.5% of
the total gross payroll for the constitutional officers represents
about 1.2 million dollars.
Mr. McNees remarked that ~f the Board of County Commissioners
takes the proposed action it will be saying to the constitutional
Page 19
June 26, 1991
officers the assumption that was 7~ total for all factors increase in
personal services has been cut to 5~.
Commissioner Saunders pointed out that the County Commissioners'
salaries will be coming up for review and he suggested they should not
have any more of an increase than the general staff. He commented
that, If the recommendation from the state Is 7~, the Board of County
Commissioners should keep the increase at 4~.
Commissioner Hasse suggested the Board of County Commissioners
forego any pay raise at all this year in an attempt to set an example.
Discussion ensued between the Board of County Commiss~oners
regarding whether they should forego any raise this year or keep their
raise at the same level as that established for the county employees.
Commissioner Saunders reiterated the fact that the Board of County
Commissioners should set the right example for the county employees
and that perhaps the same general pay increase given to the employees
will be acceptable for the Commission. He added that if a
Commissioner wants to accept less of an increase, it is an individual
decision.
It was the consensus that tt is necessary to wait and see what the
recommendation from the state is before addressing the matter further.
County Manager Dotrill pointed out that stringent management
controls must be implemented in order to make the system work. He
rc~orted that, under the suggested program, an employee rated satis-
factory or Just meeting those expectations that are set for that
employee ls going to receive only a 2.5~ increase, which is less than
the cost of inflation.
Mr. Ochs added that there will be a 20~ increase in dependent
health care contributions from employees for the coming fiscal year.
Commissioner Hasse acknowledged that the increased health care
costs to employees will offset any pay increase.
Commissioner Saunders suggested an alternative is an across-the-
board 4.5~ increase and no pay-for-performance plan in FY 91/92.
County Manager Dorrlll concurred with Commissioner Saunders
Page 20
June 26, 1991
suggestion.
Comm~salone~ Shanahah stated there w~l! be some 84 or so employees
that will get a 2% maintenance increase.
County Manager Dorrll] pointed out that it is possible for some
employees to get more of an increase, depending on where they fit into
the survey.
In reply to Commissioner Hasse, County Manager Dotrill confirmed
that the 2.5% Is only a merit increase as, under pay-for-performance,
there ~s no cost-of-living Increase given.
Commissioner Volpe suggested that in administering pay-for-
performance this year perhaps adjustment of standards will be
accomplished.
Commissioner Saunders summarized the intentions of the Board of
County Commissioners to mean the percentage of total personal services
increase for 1991 will be 3.6% and can be accomplished in one of two
ways, either fund the pay-for-performance at the levels of 2.5%, 5%,
and 7.5%, or, give an across the board 4.5% increase. He stated that
County Manager Dotrill can evaluate the situation and talk to the
constitutional officers between now and the next budget hearings.
County Manager Dotrill confirmed that his preference is pay-for-
performance. He predicted that next year not only the amount will be
less in recognition of the economic times, but expectations will be
higher.
Commissioner Hasse suggested giving a standard across the board
increase.
Commissioner Volpe stated that across the board increases are
disincentives for employees to perform.
Commissioner Saunders reiterated the need for County Manager
Dorrill to look at what is the best procedure to handle pay raises for
the coming fiscal year. He stated the message is that the general
wa~e increase of 4.5% is what the Board of County Commissioners is
looking at. He acknowledged that the problem w~th pay-for-performance
is that there will be employees receiving less of an increase than the
Page 21
June 26, 1991
cost-of-livinG.
Mr. Ochs questioned if the Board of County Commissioners' inten-
tions are for the net amount on a percentage basis to be 3.6% plus .5%
for the maintenance adjustments.
Commissioner Saunders answered in the affirmative, adding that
actually gives a little bit more than a general wage increase of 4.5%
in that it Gives 4.5% plus the .5%.
Mr. McNees recapped the Board of County Commissioners' Intentions
as meaning the new policy will continue to fund the 1% increase in
the retirement system and, In the County Manager's Agency, fund pay
plan adjustments in the amount of .5~ while funding the equivalent of
4.§% across the board, which costs another 3.5% and, therefore, the
budget policy has become 5~ of personal services instead of ?.§~.
County Manager Dotrill confirmed that he is to indicate what the
final suggestion will be.
FLEET M&NA~EMXNT BUDGET
Budget Analyst Ed Finn, referring to page 37 of the Department
Budget Detail, pointed out this department has a 2.1% increase in
overall expenditures. He explained that the equivalent of one Fleet
Management Analyst position has been transferred into the Vehicles For
Hire Department. He explained that outside vendor parts and sublet
repairs are included among the increases.
In response to Commissioner Hasse regarding the Vehicles For Hire
Program, Mr. Finn confirmed that the County essentially checks out the
vehicles, provides decals for their operation, and licenses them.
In reply to Commissioner Volpe, County Manager Dotrill confirmed
that participation by the Sheriff and the Countyls Fleet Management in
a contract private fleet management company is something which can be
broached to the Sheriff.
County Manager Dotrill reported that during strategic planning it
was proposed that perhaps it is time for the County to submit their
own bid based on what we think we can do the work for. He related
that the perception of creating a new county department with 13 county
Page 22
June 26,
employees as opposed to the prtvatization is what must be considered
by the Board of County Commissioners.
In reply to Commissioner Hasse questioning whether it is cheaper
to continue doing things as they currently are, County Manager Dotrill
stated that it has been cheaper up until now and confirmed that he
has, in fact, asked the Fleet Management Department to prepare their
own budget as if they were going to provide the repair and maintenance
service. He reported that their budget, as confirmed by the Budget
Office, shows that they propose to effect malntenance and repairs
$100,0OO cheaper than what the private company can do it for, the pri-
mary reason being because the County is not charging itself profit
and does not anticipate making a profit.
Fleet Manager Pucher distributed a handout to the Board of County
Commissioners, copy of which was not provided for the record.
Commissioner Volpe suggested that perhaps Sheriff Hunter will want
to bid on doing the County's fleet management.
Commissioner Shanahan pointed out that the Sheriff will more than
likely want to make a profit as well.
Commissioner Volpe questioned why it will be necessary for
Sheriff Hunter to do anything other than maintain his vehicles.
Mr. Ochs reported that the fleet staff has been working for the
past several months doing a comparative analysis of the costs
p~cessary to provide vehicle repair and maintenance to the County
fleet on both the current contract method and taking that service in-
house and providing it with county staff.
Utilizing an overhead projector, Mr. Ochs related that the primary
objectives staff had in mind were costs reduction, service level
improvements, and efficiency improvements in all facets of the fleet
operation. He summarized that staff feels there are benefits, not the
least of which is a $185,000 projected cost savings in taking the
program over in-house. He reported that organization stability is a
concern as there has been 300% turnover in the contract maintenance
personnel in 20 months. He added that financial and managerial
Page 23
June 26, 1991
accountability will be Improved by operating an in-house fleet manage-
ment operation.
Mr. Oche explained that staff projected costs over a three year
period as opposed to Just the next fiscal year. Staff projected
savings over the next three fiscal years ~n the aggregate of $490,000
by taking the program over in-house and reducing total number of posi-
tions from 19 to 17. He explained that currently county staff and the
contractor's staff are performing dupllcattve management, administra-
tive and clerical work. He reported that staff feels they can effect
a 10% savings on the current parts and sublet budget annually as the
result of using state contract pricing, more competitive pricing of
parts and subcontracted work, and taking advantage of Joint venture
purchasing with the School Board and City of Naples on bulk fuel,
motor o11, etc.
In reply to Commissioner Shanahah0 Mr. Ochs confirmed that the
Shertff's Offlce has access to the County's fueling system and are
charged the cost of the fuel they use as well as an administrative
service charge.
Mr. Ochs said that from staff's analysis, the projected costs for
contracted and in-house cost of providing fleet repair and maintenance
services total approximately $1,730,000 through the balance of this
fiscal year. He stated that staff has met with the contractor and
p"~gotlated a slightly lower cost for next year. He confirmed that a
decision needs to be made prior to the middle of September regarding
whether or not the Board of County Commissioners is desirous of imple-
menting the in-house fleet management program.
In answer to Commissioner Volpe, Mr. Ochs reported there will be
no start-up costs for the County as they own the computer system
currently used to track inventory and monitor the work order process.
In response to Commissioner Hasse, Mr. Pucher reported that the
County leases the equipment and facility to the contractor. He stated
that the contractor is required to maintain the equipment.
In answer to Commissioner Volpe, Mr. Pucher stated that the lease
Page 24
June 26, 1991
is an open dollar a year lease.
Mr. Ochs reiterated that the difference between contracted repair
and maintenance service and county operated service will be approxima-
tely $104,000 on the labor side next year. He explained this can be
found on page 2 of the packet titled Collier County Fleet Management
FY 91/92 Projections, the handout previously alluded to, copy of which
was not provided for the record.
Mr. Ochs related that the projected cost for contract service next
year is $50.70 per labor hour. He stated that the projected cost to
perform that service next year utilizing in-house personnel is
$44.10 per labor hour. He explained that, of the $104,000, $97,000 is
profit as well as general and administrative fees the County is
charged by the contractor for them managing the repair service. He
said it is staff's professional opinion that, with the professionals
in place as part of its staff, the County can manage as well and pro-
bably better that same service without incurring the profit and
general administrative costs. Reporting on the overhead area, Mr.
Ochs stated there is some duplication in terms of telephone charges
and operating expenses on an administrative basis that can be elimi-
nated along with the two positions previously mentioned. He stated
there is a 10% projected savings over the current year's parts budget
which is approximately $730,000 annually for parts and subcontracted
wf~rk.
Commissioner Volpe stated that the bulk of the savings is from the
elimination of three positions.
In reply to Commissioner Hasse asking whether it will be
worthwhile to do as staff suggested, County Manager Dotrill replied
that is why he informed the Board of County Commissioners he did not
want them to make a decision today. He stated that staff's proposal
is very attractive but he suggested thinking about it and waiting
until closer to the end and, if some big dollars savings are needed,
it might be a risk worth taking. He stated there is some Inherent
risk in the County getting back into the garage business with respect
Page 25
June 26, 1991
to worker's compensation claims, potential Inventory, theft, and
personnel problems. He related that the one thing he is absolutely
confident of is the County's fleet management system and, in par-
ticular, the administrative aspects.
In response to Commissioner Shanahan, Mr. Ochs confirmed that
staff tried to be extremely conservative in their pro3ections.
Tape
County Manager Dotrill stated he had the Budget Office prepare a
three year analysis assuming 7.5~ increases in personnel and business
type expenses.
In response to Commissioner Masse, County Manager Dotrill con-
firmed that fleet maintenance has been privatized for approximately
eight years. He stated the County worked into privattzation because
of problems with a fragmented system of half a dozen garage applica-
tions throughout the county, inability to retain qualified mechanics
as the salaries were not competitive, problems with alcoholism, and
theft of parts.
Productivity Committee Member Largent stated that his committee
suggested such things as reducing the unasstgned fleet cars, the
possibility of having quick change otl places around the county as
well as what has been pointed out today. He commented that should the
County decide to again have an in-house fleet management, they
currently have the staff on hand to handle it.
Referring to page 39 of the Department Budget Detail, Mr. Finn
reported the establishment of a special fund set up to take care of
the capital replacement money for motor pool vehicles, i~ o:',!~.'
insure that the funds are accounted for properly and remain in
ves.
VgHIGW.~ FOR HIR~FLEXT MANAGEMENT DXPARTM~NT BUDGET
Referring to page 40 of the Department Budget Detail, Mr. Finn
stated that the General Fund Vehicl~.S. For Hire Program is the section
responsible for enforcing the Vehicles For Hire Ordinance. He
reported that the equivalent of one position has been added and reve-
OO0,AG 27
Page 26
June 26, lg91
hues are proposed to be Increased to a point where they are roughly
equivalent to the cost of operating this program.
Mr. Ochs pointed out that this budget has an increase of 1804%
this year. He stated there is one full time equivalent in terms of
man-hours as the result of a combined effort between three of the
Fleet Management personnel to administer all the activltles of the
Vehicle for Hire Program. He indicated it is no longer felt to be
appropriate for the motor pool users to have fleet repair subsidize
the co~t of the Vehicle For Hire administration. He stated that it is
necessary to appropriate $41,900 in order to make the Vehicle For Hire
industry self-supporting for the re~latory activity that is required
under the Ordinance. He stated staff is working with the Public
Vehicle Advisory Committee on revisions to the Ordinance that will
also revise the current rate structure in a manner which will make the
operation self-supporting through sale of Cert~ficates of Public
Convenience and Necessity and the individual decals that go on the
tao{is. He stated the Co~u~ittee is not receptive to the entire
increase in one year's time. He added that if that ~ssue cannot be
resolved totally, it will be necessary to f~nd a way to subsidize a
portion of the $40,000 cost for regulating this program.
Mr. Ochs reported a workshop with the Vehicle For Hire Committee
has been scheduled as well as a workshop with the industry itself
which is coming up in mid-July.
In reply to Conumlssioner Shanahan, Mr. Ochs confirmed that a
Certificate of Public Convenience currently costs $50 and under the
proposed scenario that cost will increase to $400.
Commissioner Shanahan stated that while $50 is not enough, $400
might be too much.
In reply to Commissioner Shanahan, Mr. Ochs acknowledged that
staff has budgeted based on $400 Certificates of Public Convenience.
Mr. Ochs reiterated that should the industry or the Board of
County Commissioners fail to agree to the proposed rate increases it
will be necessary to find a way to subsidize a portion of the $40,000
Page 27
June 26, 1991
budget.
Referring to page 41 of the Department Budget Detail, Budget
Analyst Finn pointed out that the appropriations In this department
are up 11.8% and the net costs to the general revenue are up
He explained that there are two expanded requests, the first being for
landscape maintenance for the Gargtulo property and the other
expanded request is $15,000 for Janitorial service for the
Agricultural Center in the third floor of the Health Building.
Utilizing an overhead projector as well as a handout, copy of
which was not provided for the record, Mr. Ochs stated that between
1988 and FY 1992 projected there is a 48~ increase in total square
footage that needs to be maintained by County facilities management
trades people and laborers. He added that during the same period of
time, while the square footage went up 48%, the maintenance budget has
increased, in the aggregate, 11.8%. He confirmed that the number of
people allocated to maintenance areas has not increased at all.
In answer to Commissioner Hasse, Mr. Ochs confirmed that the
custodtals is a separate contract service and is not considered in
this estimate.
Mr, Ochs stated that the number of square feet to be maintained
per worker over the period of 1988 to 1992 has also gone up
pointed out that when maintenance costs per square foot are continuing
to be reduced and new people are not being added It becomes
increasingly difficult to maintain level of service.
On the issue of custodial service, Facilities Manager Camp stated
that the custodial contract previously had contained a position for
supervision over the contracted Janitorial workers, however, the posi-
tion has been eliminated for a savings of $20,000.
In reply to Commissioner Hasse regarding who Is presently super-
vising the contracted Janitorial workers, Mr. Ochs stated that the
same contract service is providing the service but has reduced their
staff by one in an effort to reduce the overall cost of the custodial
29
Page 28
June 26, ~99]
maintenance contract. He stated that County staff will monitor and
quality control the situation to the extent that they can.
Co~u~isstoner Goodnight questioned whether janitorial services with
the current firm will be expanded to include the Agricultural
Building, to which County Manager Dorrill stated there are only two
expanded service requests and both deal with new buildings or the new
landscape area which will be built at the new expanded parking lot.
Referring to page 43 of the Department Budget Detail, Budget
Analyst Finn reported that this budget is up 2.6% in terms of
appropriations with no change in the total number of positions.
RI~MA~A~MENT BUDGET
Referring to pages 44, 45, and 46 of the Department Budget Detail,
representing the three funds that make up the Risk Management
Department, Budget Analyst Finn commented that the Department was
split in an attempt to better account for the fund reserves.
Utilizing an overhead pro3ector, Administrative Services
Administrator 0chs displayed information taken from an annual study
which tells us that during the period of 1988 through 1990 the average
medical plan costs were up 21.6%. He related that the per employee
annual cost for the County's medical program in 1990 was $2,332, which
compared favorably against the average for the industry as a whole.
Regarding comparison of prior year plan costs with f~rst year
self-funding, Mr. Ochs reported that in 1988-89 the County was in an
~ndemnJty insurance program where premiums were paid to an insurance
carrier and costs that year were a little over $4,000,000. He
reported that renewal of the program in lg89 would have cost
$5,500,000 but the County decided to self-insure, and plan costs for
FY 89/90 were $4,345,000. He etated that, although costs went up bet-
ween '88 and '89, Instead of them going up $1,500,000 they went up
approximately $350,000. He projected an ~ncrease of 5.3% ~n the medi-
cal program for next year.
Risk Management Director Walker pointed out that between 1988 and
3o
Page 29
June 26, 1991
1991 coverage has increased to include approximately 350 more
employees. He stated the number of employees is a major contributing
factor to what is paid In claims, adding that medical Inflation, etc.
affect all Group health plans. Referring to an analysis he did
through March 31st, he stated that between FY 89/90 and FY 90/91 the
per employee cost is running almost the same.
In reply to Mr. Ochs, Mr. Walker confirmed that the national
figures for medical inflation were about 21~ between 1989 and 1990.
He projected this year's increase in medical inflation will be around
12-13~ locally.
In response to Commissioner Hasse, Mr. Walker confirmed that from
a per employee cost, it has been very cost effective. He said it has
also been cost effective in terms of being able to control the plan
design and being able to hold reserves that would otherwise have been
paid to an Insurance company enabling us to earn interest to offset
costs.
In reply to Commissioner Hasse, Mr. Walker verified these figures
include the constitutional officers and the County Manager's Agency.
He said there are approximately 1,950 employees enrolled and, with
their dependents, there is an aggregate of approximately 3,500 in the
plan.
In answer to Commissioner Volpe, Mr. Ochs stated that, in terms of
self-funding, the only program the County still, by dollar, wants
coverage on is the auto liability coverage. He stated the remainder
of the major program lines are self-funded. He explained that areas
such as environmental hazard or pollution protection are difficult to
secure coverage for.
In answer to Commissioner Volpe, Mr. Walker reported that during
the last RFP the option of self-funding for automobile liability was
looked at, but it was cheaper to buy first dollar coverage.
Mr. Walker stated that his office does not handle all the
insurance coverages for the Sheriff as they handle their own police
professional liability and auto liability.
31
Page 30
June 26, 1991
Referring to page 47 of the Department Budget Detail, Budget
Analyst Finn reported that the overall increase in appropriations is
2.5~ with a 0~ increase in positions.
Commissioner Volpe questioned the possibility of an additional
poeit]on in the purchasing office.
Budget Director McNees reported it was agreed to look again at
the hiring freeze, which amounts to two positions in purchasing,
in an attempt to fill same. He stated Purchasing Director Camel] is
preparing other analysis to assess whether he needed an additional
employee.
Purchasing Director Camell confirmed he wi]] be prepared to go
over all the details in advance of adoption of the budget.
AD~INISTI~ATION DEPARTMENT BUDGET
Referring to page 48 of the Department Budget Detail, Budget
Analyst Finn reported a 4.4% increase in the overall appropriations in
this budget.
Referring to page 49 of the Department Budget Detail, Budget
Analyst Finn reported this budget is down 2.1~ overall with a 0%
increase in positions.
Commissioner Volpe questioned who makes up the Public Affairs
Department, to which Administrative Services Administrator Ochs
responded it includes himself, Diane Brubaker, Judy Jaeger, Linda
Fasulo, and Grace Langstaff. He explained, however, that both he and
Diane are in the Administrative Budget instead of this one.
In response to Commissioner Volpe, Mr. Ochs summarized the job
responsibilities of the employees included in the Public Affairs
Department.
Assistant County Manager McLemore interjected that not any one
body is dedicated IO0~ to this department as they all have other
duties. He expounded that it is a coalition of persons working
together to accomplish a goal without truly setting up a separate
Page 31
June 26, 199~
department.
AUTOW~ I]~FOI~?ION SYSTEMS BUDGET
Referring to page 50 of the Department Budget Detail, Budget
Analyst Finn reported there is an 8.4% increase in overall
appropriations. He stated that funding for this department comes from
the Data Processing Internal Service Fund.
Referring to page 51 of the Department Budget Detail, Budget
Analyst F~nn reported there
approp~tations with ~evenues down approximately 2.3~ for a net cost to
the GeneFal ~nd Increase of
In response to Commissioner Hasse,
people involved in thls department.
In response to Commissioner Hasse, Administrative Services
Adm~nistrator Ochs summarized the ~nvolvement of those ~n th~s depart-
men~.
In ~eply to Commissioner Shanahan, Mr. Ochs verified that the
revenue estimates are based on what the construction operating units
Indicate they are Going to need in terms of right-of-way to construct
their projects from year-to-year. He added that if they are falling
behind schedule and do not have the need for staff servlces it reduces
the ~evenue that is collected against the p~ojection. He stated that,
g~ven recent h~story, an attempt to modify that target fo~ next yea~
was made and, thus, the reduction in projected revenues.
Mr. Ft~ pointed out that page 52 of the Department Budget Detail
~eflects the MSTD General Fund 111 Real Property Department. He
outllned the respons~b~litles of th~s department. He reported a 1.4%
reductfon ~n the overall operat~ng appFoprfat~ons and a 17.9% ~educ-
t~on in ~he net cost ~o this General Fund.
In response to Commissioner Volpe, Real Property Director Taylor
confirmed that the Marco Airport is handled by the Transportation
D~v~slon.
In response to Commissioner Volpe, Commissioner Goodnight pointed
Page 32
June 26, 1991
out that Marco Airport Is under the State DOT and, as the County has
not actually taken possession, currently falls under the direction of
Transportation Administrator Archibald.
Budget Director McNees stated that responsibility of the Marco
Airport after the County takes possession is a policy decision to be
made at a later date.
Assistant County Manager McLemore summarized Ms. Taylor's function
as a member of the Real Property Department as it relates to the Marco
Airport.
Commissioner Goodnight further expounded on the responsibilities
of Ms. Taylor's function.
Ms. Taylor confirmed that the County does operate and maintain
both the Everglades Airport and the Immokalee Airport and that her
department acts as Airport Manager for these two airports. She
reported that, with the Marco airport, there are fuel sales and bigger
scale type items and that when the Board of County Commissioners
decided to lease it, Mr. Archibald was the most apt to control and
manage it with assistance from George Moore, who is the Airport
Manager for the Marco Island Airport.
Commissioner Volpe questioned why the helicopter is not moved from
the Naples Airport to the Marco Island Airport, to which Ms. Taylor
and Mr. McLemore confirmed they thought it had to do with the distance
to the hospital as well as other factors.
Commissioner Volpe suggested that at some point in time another
location may have to be found for the helicopter.
Assistant County Manager McLemore stated it may also have
something to do with the flood level elevations of where they site the
airport.
Comm~ssioner Volpe said he understands that the County is leasing
space for the EMS helicopter at the Naples Airport on a month-to-month
basis and the airport wants the County to find another location for
the helicopter.
Ms. Taylor stated she believes the Naples Airport Authority is
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June 26, 1991
working with Emergency Services Adminlstrato- Reardo:, (,n a permanent
s~te at the Naples Airport. She added that the current site at the
airport is intended for commercial.
Assistant County Manager McLemore confirmed that is also his
understanding of the situation.
Referring to page 53 of the Department Budget Detail, Mr. Finn
pointed out this is the GAC Land Trust. He stated it is essentially
Just money in and money out.
In response to Comm]ssloner Volpe, Ms. Taylor stated the only
expenditures that have been approved and already expended are for the
Golden Gate Fire Station garage and fire truck. She added that the
Sheriff's Office multi-purpose training facility has tentatively been
approved but the Provisional Use must be approved prior to that taking
effect. She explained that that total package is approximately
$100,000.
In reply to Commissioner Volpe regarding the YMCA, Ms. Taylor sa]d
the site selection is ongoing and the Golden Gate Master Plan amend-
ment is a stipulation for approval, She confirmed funds will not be
budgeted until a site ts selected. She stated it Is anticipated that
the Golden Gate Master Plan will not be amended until October of 1992.
· '" l~%~r Clerk Jia'rtght replaced Delmlty Clerk Farrts at this time '''
Library Director Demarest informed that the Library Capital
Construction Fund 307 shows a 38.4~ decrease in appropriations. He
related that there are three ClE projects proposed for fiscal year
1992 which are the engineering of the Collier North Branch addition
for $32,000; the construction of the Golden Gate addition for
$362,000; and the expansion of the book collection for $250,000.
In response to Commissioner Shanahah, Mr. Demarest noted that the
Marco Island library is third on the priority list and will show on
the budget for FY 93.
Mr. Demarest pointed out that there is a decrease in
appropriations of 57.6~ regarding the Library Impact Fees. He
0,5
Page 34
June 26, 1991
explained that the $! million debt service was money borrowed in FY 9!
in order to award the contract for the library addition. He added the
pledge was impact fees to be paid in FY 92 for this debt, however, it
appears that a portion of this will need to be financed because not
enough impact fees are estimated to cover the full debt service.
Budget Analyst Byrne stated that current services appropriations
shows an overall increase of 5.9~. He noted that the revenues from
library fines, charges for the copier and computer printers, etc.
increased 15~, and the revenue from the state aid to libraries Is
decreasing. He cited that this results An a 6.4~ increase to the
general fund.
Mr. Demarest commented that the revenue from the state aid to
libraries is a fee that can change considerably from year to year.
Mr. Byrne informed that there are four expanded services, addi-
tional library expenses for the library expansion, a second reference
librarian for the library headquarters, a part time seasonal clerk for
the north Collier branch, and all-in-one access for the library.
County Manager Dotrill remarked that although six additional per-
sons were requested for the libraries only one Is being approved. He
added that consideration will have to be given to lift the hiring
freeze; however, this is something that will be reviewed during the
last quarter of the year. He acknowledged that the libraries are
experiencing a tremendous growth in use and service.
Mr. Byrne related that the Library Trust Fund (612) accounts for
the gifts made to the library which is to used for the construction of
a headquarters meeting room. Mr. Demarest disclosed that most of the
money in the trust fund came from the Res family.
BOARD OF CO0]Tl'~ CO!~'~ISSlON DEPARTM~Q~T
Budget Analyst Gansel stated that the overall budget for the Board
of County Commission's budget is increasing 8.9~. She pointed out
that for personal services there is an increase of 9.8% and in
operating expenses there is an increase of 4.5%.
In response to Commissioner Shanahan, Ms. Gansel explained that
36
Page 35
June 26, 1991
the increase in the personal services covers the commissioners'
salarles and their staff as well as the fringe benefits associated
with them. In regards to the operating expenses, Ms. Gansel informed
that there is an increase of $2,500 for telephones, $1,600 for
electricity, $1,000 for printing, and $500 for memberships.
Budget Analyst Gansel advised that the overall increase for
appropriations is 9.1~ with a 13.7% increase for personal services.
She added that their operating expenses increase 2.?~ which includes
a $10,000 increase for the requested outside counsel budget. She
explained that the County Attorney's Office receives indirect admi-
nistrative service charges which all General Fund administrative
department assess and direct charges for legal services provided to
some specific enterprise fund operations. She specified that the
suggested direct charges are to Utilities, Solid Waste, Pollution
Control, and Water Management; however, the County Manager has recom-
mended that Water Management not be charged.
County Manager Dorrtll noted that the bottom of page 55 of the
Budget shows what the County Attorney's Office requested and what the
County Manager's Office recommended regarding direct charges.
Assistant County Attorney Wetgel provided to the Board copies of
the preliminary write up prepared by the County Attorney's Office
which reflects their requested budget and its complete breakdown. He
related that the Increase of $10,000 for outside legal counsel
probably not suffice. He advised that outside legal counsel is used
for issues such as the growth management plan or matters involving
considerable litigation.
Commissioner Shanahah asserted that the communtty's perception of
the County is that there is too much outside counsel being utilized.
Frank Baker of the Productivity Committee commented that they
feel that the County Attorney's staff is working at a very efficient
level compared with other counties. He disclosed that the Committee
recommends placing a freeze on the staff level at 10 attorneys which
000. 37
Page 36
June 26, 1991
can be maintained if the policy decisions being requested of the
Attorney's office from the County employees are limited. He reported
that the Committee suggested that a fair hourly rate be determined for
the County Attorney's Office to charge back to the County departments
requesting decisions on issues such as policy.
Commissioner Saunders pointed out that to charge back all the
billable hours of the attorney's time, will be very time consuming.
He noted that he does not want to see other departments deterred from
using the Gounty Attorney Office because of the cost involved. Mr.
Baker responded that these are the types of issues that need to be
worked out before implementation of such a policy.
OTHER ~ ADMINISTRATIVE COSTS - BOARD OF COUNTY COMMISSIONERS
Budget Analyst Oansel informed that in order t~} provide public
services to the South County citizens of Collier County a full-time
employee in Everglades City is requested. She explained that the ser-
vices to be provided would be a combination of services such as
license tags, library services, voter registration, etc. She noted
that the office would operate from City Hall in Everglades City.
Tape ,4
After much discussion regarding where this budget Item should
3ustly be placed, Commissioner Saunders recommended that it should be
listed in the County Attorney's budget.
There being no further business for the Good of the County, the
meeting was ad3ourned by Order of the Chair - Time: 4:50 P.M.
Page 37