Minutes 01/23/2012 Golden Gate Estates Land Trust Committee i
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Gulf American Corporation (GAC) U
Monday, January 23, 2012 BY:
6:30 p.m.
Corkscrew Island Fire Control and Rescue District-Administration Office
13250 Immokalee Road,Naples, Florida
Karen Acquard - Chairman Fiala
Pi/
Jeff Curl - Vice-Chairman Hiller ✓
Pat Humphries—Member Henning
W. James Flanagan III—Member (teleconference) Coyle
Colette �L
Vacant—Member
Toni Mott, Manager, Real Property Management
Mist.Comes: Michael Dowling, Sr. Property Management Specialist, Real Property Management
David Chalick, Collier County Libraries
Date: 9I i i 11
Distribution: Minutes—November 9, 2011, Regular Meeting
item#: I LOT 2 IA.$ Treasurer's Report
Copies to: Proposed GGE Library Sign information
I. Call to Order: The meeting of the Golden Gate Estates Land Trust Committee was called to order by
Chairman Karen Acquard at 6:30 p.m. Approval of Agenda — A motion was called by Karen
Acquard, Jeff Curl made a motion to approve and a second to the motion was made by Pat
Humphries, all were in favor. There was no further discussion and the Agenda was approved
unanimously.
II. Approval of Minutes: Karen Acquard requested a change on Page 3 of the minutes where the names
of Pat and Karen were incorrectly referenced. A motion was called by Karen Acquard to approve the
Minutes with the revision on Page 3, Jeff Curl a motion to approve the minutes as amended and a
second to the motion was made by W. James Flannigan, all were in favor.
III. Treasurer's Report: Michael read the treasurer's report and Jeff Curl suggested that the report be
revised to show the Max Hasse Park Commitment as a `correction' from October 11, 2011 treasurer's
report. Karen called for a motion to approve the Treasurer's Report with the change suggested by Jeff
Curl, Jeff made the motion and Jim Flanagan seconded the motion, and all were in favor.
IV. GGE Library Funding Request: David Chalick introduced himself to the Committee, gave a brief
history behind the location and 16 year operation of the Golden Gate Estates Library as well as future
programs that may be offered. Mr. Chalick said that use at the library has decreased and usually the
library would publicize offerings through mailing brochures to the public. However, due to budget
cuts, the library may limit mailing advertisements of events and programs at the library. The library
would like to erect a monument-styled sign advertising events at the library on Golden Gate
Boulevard and 13th Street Southwest, which will measure approximately six feet by eleven feet. Mr.
Chalick said the sign would be illuminated and will also provide commuters with library offerings.
Mr. Chalick passed out a handout which showed the concept and style of the sign, as well as the
estimated price of$7,000, as well as the cost of the lighting fixture and wiring for$5,000.
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Karen Acquard questioned the location of the sign and Mr. Chalick said the sign would be a one-sided
sign and be placed kitty corner at Golden Gate Boulevard and 13ths Street:Southwest. Mr. Chalick
also said they could move several palm trees to place the sign in another location. Karen was
concerned with the placement of the sign and that the sign should be placed further back from the
corner. Jeff Curl said that the County's code requirements will determine the location of the sign.
Karen Acquard also questioned the six inch size of the lettering and that the numbers for the building
on the sign were larger. Jeff Curl questioned the colors of the sign and the design in that the sign is
arched and the building is angular. Jeff felt the colors were not appropriate as a complement to the
building or the neighborhood. Jim Flannagan commented on the size of the sign and if it would be
easily visible by approaching vehicles. Jeff Curl explained that the sign company would have to
provide a site plan for the County's permitting review. Jim Flannagan questioned whether a six foot
wide sign would be sufficient to read and Mr. Chalick advised that the sign is eleven feet wide and six
feet high. The Committee commented on the colors and the style of the sign again and Jeff Curl stated
that the sign Lykins Sign provided was `right off the shelf.' Karen Acquard restated that the sign
should be easy to read and should be positioned properly to avoid traffic problems. Jeff Curl said that
if you're at the light, you'd be able to read it clearly. Pat Humphries suggested that Mr. Chalick come
back with alternative designs,colors, and lettering.
James Flanagan asked if the County had a standard sign that has been used that would allow people to
recognize the sign as a library. Mr. Chalick said that this sign would be the first type of sign to
advertise events at any library. James Flanagan asked if the sign would be back front lit and if LED
lights would be used. Mr. Chalick advised it would be front lit and LED lights are not allowed in
Collier County; Jeff Curl said he would prefer front lit. Pat Humphries asked if there were any library
signs similar to the presented design to see as an example, and Mr. Chaliclt said the sign would be
similar to the school signs.
Karen Acquard asked if the sign was needed by a certain date. Karen said she'd like to see the options
of other sign designs, a site plan, how the sign will be lit and would like more information and letter
options so the Committee could provide more input on the sign. Jeff Curl stated that the Committee
would like to be recognized on the sign as donating the sign. Karen Acquard asked Toni Mott what
wording has been used in the past and Toni said, `Funded by the GAC Land Trust Committee or
Funding provided by the GAC Land Trust.' Karen said it doesn't have to be large lettering but should
be on the sign so that the community can see that the GAC Land Trust Committee is active in the
community. Karen also asked for an idea of the cost of the electric usage for lighting the sign, and if
the County would have that budgeted so that the lights could stay on for a portion of the night and not
be turned off early. Karen would like assurance from management, Marilyn Matthes and Marla
Ramsey, that the sign could be lit until ten or eleven o'clock at night. Jeff Curl said that the sign
should be tied into the parking lot lights and the cost of installing the lights shouldn't be as expensive
as was quoted. Toni said that the vendor must be on the County's list of approved vendors so that they
can be reimbursed according to County purchasing policy. Karen asked Mr. Chalick to come back to
the Committee with options in the next few months that include more detail Jeff suggested that Mr.
Chalick contact the Parks Department, Tony Ruberto, for help with the sign., Jeff also stated that the
swale will have to be considered as well as the County's sign setback regulations. Mr. Chalick said
that he would go through the Facilities Management Department for the sign and Toni stated that Troy
is the contact person and maybe the sign companies would respond if Troy were to get involved.
Karen Acquard said that the people in the Estates enjoy the services provided to the community and
like the Max Hasse Park,which is widely used;the library may enjoy that traffic as well.
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Jeff said the last thing he wants to see is a sign like that at the Max Hasse Park and would like the sign
to reflect the architecture of the library.
V. Reserved List to the Board of County Commissioners: Toni Mott stated t1Mat she and Michael were
finalizing the reconciliation of the acreage on the Reserved List(List). Toni stated that the List should
be taken to the Board in the next few months. Toni provided an option for the Committee to conduct a
special meeting, or for the Committee to approve the concept tonight an then later provide the
Executive Summary to the members in its final format by email so that the Committee members can
agree or deny the draft. James Flannagan asked if the issue was the Reserved List. Toni stated that
the List reflects the properties that were being held in reserve, future sales and those sold. Toni stated
that she and Michael are going through each transaction after thirty years to reconcile the acreage so
that going forward the Committee and our successors will have a real number to work with. James
Flannagan asked if staff would go back to the Property Appraiser's Office at some point. Toni said
that the twenty page report, containing at least fifty entries per page, is being closely reviewed and if
there is a point in time that the acreage is unable to be reconciled, staff,may recommend to the
Committee that due to time and multiple staff members involved in the project and the changes in the
Property Appraiser's records, the acreage may have to be adjusted. Toni suited that the List usually
goes to the Board every five years. Karen asked Toni what is being asked of the Committee and Toni
restated for the Committee to either conceptually approve the concept with a follow-up email
forwarding the Executive Summary to the members,or to call a special meeting to discuss.
Pat Humphries asked that a special meeting be held to discuss the acreage. flat questioned one of the
reports in-hand. Toni explained that the Treasurer's Report shows that the value of those reserved
properties last updated in 2006, was $7,794,670 and that the recent valuationis$1,189,580. Toni said
those numbers will change on the next Treasurer's Report but the numbers reflected in the report
presented serves as a response to a tasker from the Committee. The Committee discussed a date for a
special meeting and March 21 at 6:30 p.m. Karen asked why some of the properties on the list showed
as `N/A' and `O' acreage and wanted to know what those entries meant. Toni said that some of the
properties were not purchased with GAC funds and were part of the properties in question while
reconciling the acreage.
VI. Max Hasse Park Expansion Update: Toni stated that the Parks Department was scheduled to go to
the Board of February 14, 2012, to award the contract in the amount of$450,533, which is slightly
less than what they anticipated the cost would be. Toni said that sixty percent of that is $270,199.80
and that is without change orders. Toni said that one of the items in the Committee's package was to
confirm the motion and tape from a previous meeting regarding the Committee's funding to the
project. Toni also said that staff confirmed that the property for the Max Hasse Park was not
purchased with GAC Land Trust funds but the property used for the entrance was purchased with
GAC Land Trust funds.
James Flanagan asked if the Committee has a policy in place for how funds are awarded or if there is a
limit to the amount of funds awarded. Karen said there is no policy and the awards depend on the
request and the need at the time and that the Committee tries to work with dll agencies to work with
each to fulfill their needs. Jeff stated that the pie chart staff provided will be beneficial in showing
how the funding has been granted to the various agencies. Karen asked that staff have the chart
available at future meetings for reference purposes.
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VIII. Parks and Recreation Funding Request: Toni advised that Barry said that Parks will be
attending the Land Trust meeting in May or June. Karen asked what the request will be. Toni
stated that it may involve the Big Corkscrew Regional Park and the original plan was that when the
water and wastewater plants were built, the park would be located on Site; the recycling center
would also be located there. However, with the slowdown in development and decrease in
projected population, staff is expecting a fifteen year delay in some of those projects and the
regional park would be one of those projects.
IX. Public Comments and Other Discussion: Toni explained that the handout entitled, `Estimated
Values as of the Below Mentioned Dates' which was property conveyed to Parks and Recreation
and the School Board via donation. Toni advised that the School Board ►as also purchased land
from the Trust in the past though the normal purchasing process. Karen asked if the value on the
handout is the value today or the amount of when it was valued. Toni said it was valued at the time
of purchase.
Karen asked to explain the December 6th letter. Toni said that Jeff has suggested for staff to contact
the Fire Districts to see if they had any future funding needs. Toni contacted Chief Greenburg and
Chief Metzger and Chief Greenburg provided two items; electronic message boards to be used
around the Estates and Big Corkscrew to advise the public of weather concerns when they exist,and
a pole barn structure to raise a fire apparatus on a lift for maintenance and repairs. Chief Greenburg
advised that these two items were from a brainstorming session of the Fire chiefs and both items are
on the forefront,but there may be other things in the future.
Karen said she had a conversation with Chief Ginson and advised that it may behoove Golden Gate
and Corkscrew to expand their boundaries for volunteers rather than exclusively within the district
in that this would assist the trainees in obtaining experience needed. The Fire Chief said there would
be a `gear problem' for the volunteers so Karen suggested that he contact the land trust for funding
so that there will be more hands on a situation and in turn better protect the residence of the Estates.
Pat Humphries said the Committee doesn't often hear from the Sheriffs Office. Karen said that the
Sheriffs budget is also being reduced,and though they are pretty self-sufficient,Karen feels that the
population of the Estates has grown since the time that EMS established a station in the Estates, and
even though development is slowing, EMS and the Sheriff may be required to establish additional
stations in the area in the near future in order to provide services to the existing residents.
Toni said that staff had requested an opinion from the County Attorney's Office regarding the fire
breaks and if that request would be eligible. The County Attorney's Office;said that it would not be
eligible for GAC Land Trust funds and Jeff asked if the opinion was verbal pr in writing,Toni stated
it is in writing. Toni stated that the item was previously heard by the Board of County
. Commissioners presented by Dan Summers.
X. Next Proposed Meeting Date: Special Meeting February 21, 2012, Regular Meeting March 26,
2012.
XI. Adjournment: With no further business to discuss, Karen Acquard called for a motion for
adjournment which was made by Jeff Curl and seconded by James Flanagan,all were in favor.
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The meeting of the GAC Land Trust Committee was officially adjourned at 7:42 p.m.
Attested:
n Acqu: d h.f an
Reprinted with revisions per the Committee's direction: June 1,2012