Minutes 05/07/2012 May 7, 2012
MINUTES OF THE MEETING OF THE COLLIER COUNTY
GOLDEN GATE COMMUNITY CENTER
ADVISORY BOARD R 0 1E II 3 7
Naples, Florida, May 7, 2012
BY:
LET IT BE REMEMBERED, that the Collier County Golden Gate
Community Center Advisory Board, in and for the County of Collier,
having conducted business herein, met on this date at 6:00 PM in a
REGULAR SESSION in Conference Rooms "C" of the Golden Gate
Community Center, 4701 Golden Gate Parkway, Naples, Florida, with the
following members present: Fiala ,
Hiller
Henning -
Coyle
Colette
CHAIRMAN: Kaydee Tuff
VICE CHAIR: James Klug III
Bill Arthur
Darrin Brooks
Peggy Harris
Misc.Corms:
Date: G I I 114�
Item#:I Lir-2.
Copies to:
ALSO PRESENT: Barry Williams, Parks and Recreation Director
Vickie Wilson, Community Center Supervisor
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' May 7, 2012
I. Call to Order
The meeting was called to order at 6:07 PM by Chairman, Kaydee Tuff.
II. Attendance—Establish a Quorum
Roll call was taken and a quorum was established.
III. Approval of Agenda
Bill Arthur moved to approve the May 7, 2012 Agenda as submitted. Second by
Darrin Brooks. Motion carried unanimously, 5-0.
IV. Approval of March 5,2012 Minutes
Bill Arthur moved to approve the April 2, 2012 Minutes as submitted. Second
by Peggy Harris. Motion carried unanimously, 5-0.
V. Public Comments
None
VI. Old Business
A. Recreation Highlights
Vickie Wilson reported the First Lady, Michelle Obama visited the Golden
Gate Community Center while she was in Naples for a private event. She also
distributed and reviewed April and May Events. (See attached)
• Spring Camp was held April 2-6
- 28 children were enrolled with 1 counselor
- Expenses - $850/Revenue - $1,247.20
• Family Movie Night featured the movie"HOP"
- Due to weather event was moved indoors
- 50 adults and children participated
- Popcorn and soda- Revenue $22.
• Fall VPK Registration held April 14 - 11 students have been
registered.
• Community Yard Sale held on April 14—Revenue $490.
• American Cancer"Relay for Life"raised $108,000.
• National Day of Prayer is scheduled to be held on May 3.
• 5K Fun Run and Safety Fair is scheduled for May 25.
The next"Family Movie Night" will be held on June 6. The featured film
will be "We Bought A Zoo."
B. Playground Update
None
VII. New Business
A. Month to Date Budget/Year to Date
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' May 7, 2012
Staff distributed Month to Date Budget and Year to Date Fund 130 reports,
Monthly Breakdown Revenue and Expenses for October 2011 through April
2012. (See attached)
Vickie Wilson asked the Advisory Board if the format used on those reports
provided would satisfy their report request.
Kaydee Tuff stated previously Ellen provided a budget comparison format
the Advisory Board liked. She requested Staff research previous budget
reports provided by Ellen and use her format.
Barry Williams stated the system may not be set up to do the type of report
the Advisory Board requested. He will research the possibility the system is
capable of creating a month to month expenditures showing a snapshot of
2011, 2010 comparison to 2012. He will also request Admin Support to work
with Vickie Wilson.
B. Review Budget FY2012-13
Barry Williams reported the Budget Workshop held on March 29, 2012 had
not been publicly advertized due to an error. He gave the Advisory Board
two options for consideration; one would be to discuss budget tonight or
have a publicly noticed Budget Workshop.
James Klug stated he would not be available from May 14 through June 14.
He would like to understand what and where the figures come from that make
up the Carry Forward.
Staff distributed the Budget FY 2012-13 dated April 24, 2012. (See attached)
Discussion was made on the Budget FY2012-13 and it was noted the changes
the Advisory Board recommended had been made and additional changes may
be reflected after property values come out June 1.
Vickie Wilson distributed an email from Cheryl Pryor dated May 4, 2012
regarding an issue with balancing the fund. (See attached) Her email gave
the Advisory Board - Options 1 & 2 for consideration.
Discussion was made on Option 1 &2. Option 2 was ruled out due to already
filling the program leader position.
Barry Williams will request Option 1 recommendations be made through
GovMax to show implications. He will bring back draft Budget FY2012-13
to the Advisory Board at the June 4 meeting for their final approval.
Staff will email the draft budget report to Advisory Board by Friday.
William Arthur moved to approve Option 1 after Parks and Recreation run
through GovMax. Second by Darrin Brooks. Motion carried, 5-0.
The Advisory Board expressed concern on removing $40,000 in FY13
proposed capital.
Staff was directed to provide Option 1 recommendations made in GovMax
to the Advisory Board by Friday, May 12.
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' May7, 2012
C. Review Updated 5-Year Plan
Staff distributed and reviewed the Updated 5-Year Plan. (See attached)
D. Approval of Draft Letter to Barry Williams
Kaydee Tuff stated letter had not been drafted. Advisory Board decided not
to move forward.
E. Review Email on Advisory Board Concerns
None
D. BMX State Qualifier Budget Report
Vickie Wilson distributed the Expense/Revenue Breakdown on the BMX
State Qualifier held from January 13 through 15, 2012. She reported $4,517
in expenses and $7,656 in revenue. (See attached)
E. Advisory Board Resolution
Staff distributed Resolution No. 2008-154 (A Resolution of the Board of
County Commissioners of Collier County, Florida, approving the revised
guidelines and rules of the Golden Gate Community Center Advisory
Committee) and Collier County Ordinance No. 75-4.
It was noted Advisory Member Terms issue has been resolved.
F. Roof Maintenance
None
VIII. Member Comments
Jim Klug reiterated the Advisory Board would like to be involved with Vickie
Wilson's Evaluation(s) and he mentioned the MSTU contributes 40%of her
salary.
Barry Williams will check with Human Resources to see if this is possible.
There being no further business for the good of the County, the meeting was
adjourned by order of the Chair at 7:30 PM.
COLLIER COUNTY GOLDEN GATE
COMMUNITY CENTER ADVISORY
BOARD dz( J/. .
Kay ee ff, Chairman
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' May 7, 2012
These Minutes were approved by the Committee/Board on Jcl�B i/ ZOIZ ,
as presented k or as amended
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