Backup Documents 08/24/2012 SBCC
SPECIAL
MEETING
(TROPICAL STORM ISAAC)
BACKUP
DOCUMENTS
AUGUST 24, 2012
Tropical Storm Isaac Update (02)
Posted Date: 8/23/2012
NOTICE OF SPECIAL MEETING OF THE COLLIER COUNTY BOARD OF
COUNTY COMMISSIONERS TO REVIEW THE STATUS OF TROPICAL
STORM ISAAC AND DETERMINE THE NECESSITY OF DECLARING A
STATE OF EMERGENCY
Notice is hereby given that the Collier County Board of County
Commissioners will hold a special meeting Friday,, August 24 at 3:00 p.m.
in the Board of County Commissioners chambers, third floor, Collier County
Government Center, 3299 Tamiami Trail East, Naples, FL, 34112. The
meeting will be broadcast live on Collier Television on Comcast channel 97,
and via colliergov.net.
The Board's agenda will include, but is not limited to, the following.
A. An update on the status of Tropical Storm Isaac and its effects on Collier
County.
B. Determination of Necessity of Declaring a State of Emergency.
C. Discuss any appropriate action for the Board to take.
All interested parties are invited to attend, and to register to speak and to
submit their objections, if any, in writing, to the board/committee prior to
the meeting if applicable. All registered public speakers will be limited to
three minutes unless permission for additional time is granted by the
chairman.
Collier County Ordinance No. 2004-05 requires that all lobbyists shall, before
engaging in any lobbying activities (including, but not limited to, addressing
the Board of County Commissioners, an advisory board or quasi-judicial
board), register with the Clerk to the Board at the Board Minutes and
Records Department.
Anyone who requires an auxiliary aid or service for effective communication,
or other reasonable accommodations in order to participate in this
proceeding, should contact the Collier County Facilities Management
Department located at 3335 Tamiami Trail East, Naples, Florida 34112, or
239-252-8380 as soon as possible. Such reasonable accommodations will be
provided at no cost to the individual.
-End-
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
E)b�ih-
AGENDA
Special Meeting
Tropical Storm Isaac
August 24, 2012
3:00 PM
Fred W. Coyle - BCC Chairman; Commissioner, District 4 (telephone)
Jim Coletta - BCC Vice Chairman; Commissioner, Dist. 5; (telephone)
Donna Fiala - BCC Commissioner, District 1; CRAB Chairman (telephone)
Georgia Hiller - BCC Commissioner, District 2 (Acting Vice - Chairman)
Tom Henning - BCC Commissioner, District 3 (Acting Chairman)
NOTICE: ALL PERSONS WISHING TO SPEAK ON AGENDA ITEMS MUST
REGISTER PRIOR TO SPEAKING. SPEAKERS MUST REGISTER WITH THE
EXECUTIVE MANAGER TO THE BCC PRIOR TO PRESENTATION OF THE
AGENDA ITEM TO BE ADDRESSED. ALL REGISTERED SPEAKERS WILL
RECEIVE UP TO THREE (3) MINUTES UNLESS THE TIME IS ADJUSTED BY
THE CHAIRMAN.
COLLIER COUNTY ORDINANCE NO. 2003-53 AS AMENDED BY
ORDINANCE 2004 -05 AND 2007 -249 REQUIRES THAT ALL LOBBYISTS
SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING
BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY
COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE
BOARD MINUTES AND RECORDS DEPARTMENT.
Page 1
August 24, 2012
1. Call to Order
Motion allowing Commissioner Fiala and Commissioner Coyle to join in the
meeting via telephone
Approved - 4/0 (Commissioner Coletta absent)
2. Update on the status of Tropical Storm Isaac and its effects on Collier County —
Dan Summers, Director of Emergency Management;
Commissioner Coletta joined in at 3:11 p.m. via telephone
3. Determination of Necessity of Declaring a State of Emergency
Resolution 2012 -139: Motion declaring a state of emergency in Collier County
— Adopted 510;
Proclamation Resolution 2012 -140: Motion to limit total expenses for all funds
to $500,000.00 — Adopted 510
4. Discuss any appropriate action for the Board to take.
Shelters to be open are the following: Immokalee High School, Immokalee
Middle School, Palmetto Ridge High School (for all residents and Special
Needs residents), North Collier Park (Pet friendly Shelter) and Golden Gate
High School
5. Adjourn
Page 2
August 24, 2012
PROCLAMATION/RESOLUTION NO. 2012 - 13 9
PROCLAMATION OF THE BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY TO DECLARE A STATE OF EMERGENCY
FOR ALL TERRITORY WITHIN THE LEGAL BOUNDARIES OF
COLLIER COUNTY INCLUDING ALL INCORPORATED AND
UNINCORPORATED AREAS.
WHEREAS, Tropical Storm/Hurricane Isaac has the potential for causing extensive
damage to public utilities, public buildings, public communication systems, public streets and
roads, public drainage systems, commercial and residential buildings and areas; and
WHEREAS, Collier County Emergency Management officials are recommending that a
"State of Local Emergency" be declared due to the threat of Tropical Storm/Hurricane Isaac; and
WHEREAS, Chapter 252.38 (3) (a) 5, Fla. Stat., and Collier County Ordinance Nos. 84-
37, 2001 -45, 2002 -50, and 2007 -49 (codified at Sections 38 -56 through 38 -71 in the Collier
County Code of Laws and Ordinances) provide for a political subdivision such as Collier County
to declare a State of Local Emergency and to waive the procedures and formalities otherwise
required of political subdivisions by law pertaining to:
1. Performance of public work and taking whatever prudent action is necessary to
ensure the health, safety and welfare of the community;
2. Entering into contracts;
3. Incurring obligations;
4. Employment of permanent and temporary workers;
5. Rental of equipment;
6. Utilization of volunteer workers;
7. Acquisition and distribution, with or without compensation, of supplies, materials
and facilities;
8. Appropriation and expenditure of public funds.
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, in Special Session, this 241' day
of August, 2012, that Tropical Storm/Hurricane Isaac poses a serious threat to the lives and
property of residents of Collier County, that voluntary evacuation is encouraged and that a State
of Local Emergency be declared, effective immediately for all territory in the incorporated and
unincorporated areas of Collier County.
BE IT FURTHER RESOLVED, that the Board of County Commissioners hereby
exercises its authority pursuant to Collier County Ordinance Nos. 84 -37, 2001 -45, 2002 -50 and
2007 -49 and waives the procedures and formalities required by law of a political subdivision, as
provided in Chapter 252.38 (3) (a) 5, Fla. Stat. including authorization for Purchasing Director to
waive existing purchasing card limitations during the declared emergency.
BE IT FURTHER RESOLVED, that the Board of County Commissioners hereby
declares that during an emergency it shall be unlawful and an offense against the County for any
person operating within the County to charge more than the normal average retail price for any
merchandise, goods or services sold during the emergency. The average retail price as used
herein is defined to be that price at which similar merchandise, goods or services were being sold
during the 30 days immediately preceding the emergency or at a mark -up which is a larger
percentage over wholesale cost than was being added to wholesale cost prior to the emergency.
The waiver and reimposition of the state gas tax(es) shall not factor as to gasoline /petroleum
products sales prices.
BE IT FURTHER RESOLVED, that pursuant to Collier County Ordinance No. 2002-
50, Section One, this proclamation declaring a state of emergency shall activate the disaster
emergency plans applicable to the County and shall be the authority for the use or distribution of
any supplies, equipment, materials or facilities assembled or arranged to be made available
pursuant to such plans.
THIS PROCLAMATION /RESOLUTION ADOPTED after motion, second and majority
vote favoring same on the 24th day of August, 2012.
ATTEST:
DW, G, E,., FROCK, CLERK
By;
x' lerk
2
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, LORIDA
Z'
TOM HENNING
ACTING CHAIRMAN
RESOLUTION NO. 2012 -.14 o
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, FOLLOWING ITS DECLARATION OF
A STATE OF LOCAL EMERGENCY FOR ALL TERRITORY IN
COLLIER COUNTY, PROVIDING FOR THE OPENING OF A NEW
APPROPRIATION FUND FOR EMERGENCY SERVICES DURING
TROPICAL STORM/HURRICANE ISAAC.
WHEREAS, the Board of County Commissioners of Collier County, Florida (the
"Board "), in Special Session this date adopted Proclamation/Resolution 2012 - 13 9 , declaring a
state of emergency for all territory within the legal boundaries of Collier County, including all
incorporated and unincorporated areas; and
WHEREAS, the Board, being further informed that Tropical Storm /Hurricane Isaac has
the potential for causing extensive damage to public utilities, public buildings, public
communication systems, public streets and roads, public drainage systems, commercial and
residential building and areas and poses a threat to the health, safety and welfare of the citizens,
residents and visitors of /to Collier County.
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, in Special Session this 24th day of
August, 2012, that:
1. The Board waives the base fee(s) for convalescent transports by Collier County
EMS for evacuation only to approved shelter(s) pursuant to EMS practices and procedures for
"Registered Special Needs" persons.
2. The Board waives the fees for CAT services beginning at 8:00 a.m. Sunday
August 26`h up and through 5:00 p.m. on Tuesday, August 29`h, 2012, to aid in the evacuation of
residents.
3. In the interest of efficient and effective pre storm event preparation and post
storm event recovery maximum funding flexibility is crucial to safeguard the public health,
safety, and welfare thus requiring the processing of all necessary budget amendments up to
$500,000 ,
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THIS RESOLUTION ADOPTED after motion, second and majority vote favoring
same, this 24th day of August, 2012.
ATTEST:
DWIGHT F,,WCK , CLERK
By;.
Cork
2
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY. VLORIDA
LOW
TOM HENNING
ACTING CHAIRMAN
Tropical Storm /Hurricane Isaac
Board of County Commissioners
Friday August 24th. 1500hrs
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Tropical Storm Isaac, Advisory #24 -- Wind Profile for Collier County, FL
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.. ............. ..... ------------------------------------------------------------------- --- ..... .... ....
0800 2000 0800 2000
08126 08126 08127 08/27
Expected First Onset and Duration of Sustained Winds
Wind j Start Date /Time Duration End Date/ Time
25+ mph F
--26/0447 EDT F45 hours, 52 minutes [-28/0240 EDT
:
39+ mph 26/1914 EDT 8 hours, 35 minutes 27/1349 EDT
F- Point of Closest Approach of Center:
27/0340 EDT - -103 miles at Azimuth 224.0 degrees (SW)
Current Storm Distance and Direction
Distance Direction
1012 miles Azimuth 1312 degrees (SE)
@ 2012 ImpactWeather, Inc. /All rights reserved.
tropics watch CcDjmpa c twea th er. com
Hourly Wind Forecast:
Date/Time Wind Direction Wind Speed (mph) Gusts (Mph)
08/26/12 / 0500 EDT NE 20-25 37
Today's Briefing...
• Brief the Board on Emergency Conditions
• Hear recommendation on State of Emergency
Declaration.
• Hear the typical concerns that the EOC prepares for.
• Place an update to Debris Removal operations on the
record for FEMA reimbursement processes.
• Endorse the Protective Action Recommendations.
• Evoke the State of Emergency and endorse the
conditions presented by staff.
• Manager's Comments
Current Weather Discussions
— Timing, Intensity and angle of
approach make this forecast and
protective actions... at this time a
real challenge!
— Current Models as follows.
Hurrivac Model Presentation
Potential Impacts
— Tropical Storm Force Winds (39- 73mph)
—Storm Surge (3 -5 feet) during nighttime hours
affecting travel and emergency vehicles This could
force some residents to shelter in- place.
— Possible Flood Watch (3-6+ inches), Sheet -flow
Flooding
— Tornado Watch /Warning (Saturday - Monday)
— Power Outages
— Downed trees /Powerlines
— Road blockages
Typical Operational Concerns
• If State of Emergency is needed.
Encourage municipalities to work closely together for
a consistent message.
• Anticipate Shelter needs and School Closings —
Coordination with and decisions by
Superintendent of Schools.
• Monitor issues with evacuation concerns if
needed from Monroe, Dade and 6roward County
• Special Needs Population (Manpower and
Resource intensive)
— Shelters, Transportation, specialized medical needs
Typical Operational
Concerns ... continued
• Evacuation Area(s) discussion
— Mobile Home Residents must seek stronger shelter
with family, friends, hotel or evacuation shelter.
— Storm surge impacts at Everglades City, Naples Bay,
Wiggins Pass & Marco Island and vicinity are part of
our decision making.
• Public Information
— Periodic news releases approved by County Manager,
Director of Communications and Customer Relations
and /or Director of Emergency Management
— EOC Schedules press conferences at the ESC.
Community Concerns:
• Court. activity/ and Constitutionals typically
announce their operational schedules.
• Assist in announcements of cancellation of
events or non - essential services as well as
availability of essential goods and services.
Protective Action Recommendations
• Saturday: Voluntary Precautionary Evacuation
— Allows time for visitors and guest to re- locate to
allow for our permanent resident's to complete
their preparation efforts for their home and
business.
Protective Action Recommendations
• Sunday: Recommended Evacuation
— Areas West and South of US 41 and adjacent low lying
areas.
— All communities and municipalities should be prepared
that if storm changes, the recommended evacuation could
be elevated from recommended to mandatory.
— All Mobile Home Residents in the unincorporated areas of
Collier County are strong urged to evacuate to family
friends, hotels, or evacuation shelters.
Protective Action Recommendations
(Sunday Continued..)
— Registered Special Needs Client's especially those in
mobile homes and low lying areas or those who are
dependent upon electricity should evacuate.
— The Commission should be prepared to authorize the
County Manager via telephone to escalate the
recommended evacuation to mandatory evacuation in
anticipation of the storm's strengthening and track
variables that could occur.
Protective Actions for Saturday August
25th. (EOC operations)
— Set -up the Special Needs Shelter to make ready to
receive clients on Sunday.
— Activate the Hurricane Hotline for citizen inquiries.
— Prepare for response activity for the potential for
an increase in storm's intensity.
— Coordinate transportation assets for Special
Need's Clients.
— Evaluate other operational and assistance request.
— Confirm and announce to the public all shelter
locations, and opening times.
Protective Actions for Sunday August
26th. (EOC Operations)
• Sunday August 26th,
—Open EOC @ 0800 and remain 24 hour operations
until shelters are closed.
— Transport and receive special needs clients at PSN
Shelter (Palmetto Ridge High School)
— Announce shelter openings and locations.
— Prepare to scale -up or scale down actions pending
the storms track and intensity.
Debris Removal and Services
• Reminder to the Board, that all debris removal
contracts have been pre - approved and
awarded by the Board. This discussion needs
to be on the record as well for FEMA. AshBritt
Environmental is our primary debris removal
company and O'Brian Response Management
is our primary debris monitoring company.
— Dan Rodriguez will briefly update the Board on
that process.
Friendly Reminders for Mission Tasking
and Assignments
• Coordinated through the EOC for accounting,
efficiency of effort and avoidance of duplication.
• All State and Federal Resource request are
coordinated via the County EOC.
• Situation Reports and consolidated incident
action plans will be coordinated and releases via
the County EOC.
• Close coordination with municipal Emergency
Operation Centers.
Citizens should do the following!
• Monitor Radio, Television, County and Municipal
websites for additional information.
• Anticipate power outages and limited services
and impacts to local travel.
• Monitor continuously, the NOAA Weather Alert
Radio for the latest forecast, watches and
warnings.
• Anticipate rapidly changing conditions so ensure
your family plan and disaster kit is ready.
Other Speakers
• Collier County Schools
• Collier County Constitutional Officers
• Staff Comments
A Note of thanks....
• Support by partner agencies both
governmental and private has been great!
0
0
Questions
Board discussion
Approval of State of Emergency
Closing Comments
Adjourn
COLLIER COUNTY
Board of County Commissioners
Community Redevelopment Agency Board (CRAB)
Airport Authority
r
AGENDA
Board of County Commission Chambers
Collier County Government Center
3299 Tamiami Trail East, 3rd Floor
Naples FL 34112
Special Meeting
August 24, 2012
Tropical Storm Isaac
3:00 PM
Fred W. Coyle - BCC Chairman; Commissioner, District 4
Jim Coletta - BCC Vice - Chairman; Commissioner, District 5; CRAB Vice - Chairman
Donna Fiala - BCC Commissioner, District 1; CRAB Chairman
Georgia Hiller - BCC Commissioner, District 2
Tom Henning - BCC Commissioner, District 3
NOTICE: All persons wishing to speak on Agenda items must register prior to speaking. Speakers must
register with the Executive Manager to the BCC prior to presentation of the Agenda item to be addressed.
All registered speakers will receive up to three (3) minutes unless the time is adjusted by the chairman.
Collier County Ordinance No. 2003 -53 as amended by ordinance 2004 -05 and 2007 -24, requires that all
lobbyists shall, before engaging in any lobbying activities (including but not limited to, addressing the
Board of County Commissioners), register with the Clerk to the Board at the Board Minutes and Records
Department.
1. Call to Order
2. Update on the status of Tropical Storm Isaac and its effects on Collier County
3. Determination of Necessity of Declaring a State of Emergency
4. Discuss any appropriate action for the Board to take
5. Adjourn
RESOLUTION NO. 2012 —
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, FOLLOWING ITS DECLARATION OF
A STATE OF LOCAL EMERGENCY FOR ALL TERRITORY IN
COLLIER COUNTY, PROVIDING FOR THE OPENING OF A NEW
APPROPRIATION FUND FOR EMERGENCY SERVICES DURING
TROPICAL STORM/HURRICANE ISAAC.
WHEREAS, the Board of County Commissioners of Collier County, Florida (the
"Board "), in Special Session this date adopted Proclamation/Resolution 2012 - , declaring a
state of emergency for all territory within the legal boundaries of Collier County, including all
incorporated and unincorporated areas; and
WHEREAS, the Board, being further informed that Tropical Storm/Hurricane Isaac has
the potential for causing extensive damage to public utilities, public buildings, public
communication systems, public streets and roads, public drainage systems, commercial and
residential building and areas and poses a threat to the health, safety and welfare of the citizens,
residents and visitors of /to Collier County.
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, in Special Session this 24th day of
August, 2012, that:
1. The Board waives the base fee(s) for convalescent transports by Collier County
EMS for evacuation only to approved shelter(s) pursuant to EMS practices and procedures for
"Registered Special Needs" persons.
2. The Board waives the fees for CAT services beginning at 8:00 a.m. Sunday
August 26th up and through 8:00 a.m. on Tuesday, August 28th, 2012 , to aid in the evacuation of
residents.
3. In the interest of efficient and effective pre storm event preparation and post
storm event recovery maximum funding flexibility is crucial to safeguard the public health,
safety, and welfare thus requiring the processing of all necessary budget amendments up to
$500,000 as a starting baseline within each of the following Funds 001, 003, 195, 301, 306, 313,
412, 414, and 473 to establish sufficient budget appropriations under unique Tropical
Storm/Hurricane Isaac funded program and cost center elements within the accounting system to
manage and track storm expenses for potential Federal and or State reimbursement.
THIS RESOLUTION ADOPTED after motion, second and majority vote favoring
same, this 24th day of August, 2012.
ATTEST:
DWIGHT E. BROCK, CLERK
M.
, Deputy Clerk
Approved as to form
and legal sufficiency:
Jeffrey A. Klatzkow
County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
am
TOM HENNING
ACTING CHAIRMAN
PROCLAMATION/RESOLUTION NO. 2012 -
PROCLAMATION OF THE BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY TO DECLARE A STATE OF EMERGENCY
FOR ALL TERRITORY WITHIN THE LEGAL BOUNDARIES OF
COLLIER COUNTY INCLUDING ALL INCORPORATED AND
UNINCORPORATED AREAS.
WHEREAS, Tropical Storm/Hurricane Isaac has the potential for causing extensive
damage to public utilities, public buildings, public communication systems, public streets and
roads, public drainage systems, commercial and residential buildings and areas; and
WHEREAS, Collier County Emergency Management officials are recommending that a
"State of Local Emergency" be declared due to the threat of Tropical Storm/Hurricane Isaac; and
WHEREAS, Chapter 252.38 (3) (a) 5, Fla. Stat., and Collier County Ordinance Nos. 84-
37, 2001 -45, 2002 -50, and 2007 -49 (codified at Sections 38 -56 through 38 -71 in the Collier
County Code of Laws and Ordinances) provide for a political subdivision such as Collier County
to declare a State of Local Emergency and to waive the procedures and formalities otherwise
required of political subdivisions by law pertaining to:
1. Performance of public work and taking whatever prudent action is necessary to
ensure the health, safety and welfare of the community;
2. Entering into contracts;
3. Incurring obligations;
4. Employment of permanent and temporary workers;
5. Rental of equipment;
6. Utilization of volunteer workers;
7. Acquisition and distribution, with or without compensation, of supplies, materials
and facilities;
8. Appropriation and expenditure of public funds.
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, in Special Session, this 24th day
of August, 2012, that Tropical Storm /Hurricane Isaac poses a serious threat to the lives and
property of residents of Collier County, that voluntary evacuation is encouraged and that a State
of Local Emergency be declared, effective immediately for all territory in the incorporated and
unincorporated areas of Collier County.
1
BE IT FURTHER RESOLVED, that the Board of County Commissioners hereby
exercises its authority pursuant to Collier County Ordinance Nos. 84 -37, 2001 -45, 2002 -50 and
2007 -49 and waives the procedures and formalities required by law of a political subdivision, as
provided in Chapter 252.38 (3) (a) 5, Fla. Stat. including authorization for Purchasing Director to
waive existing purchasing card limitations during the declared emergency.
BE IT FURTHER RESOLVED, that the Board of County Commissioners hereby
declares that during an emergency it shall be unlawful and an offense against the County for any
person operating within the County to charge more than the normal average retail price for any
merchandise, goods or services sold during the emergency. The average retail price as used
herein is defined to be that price at which similar merchandise, goods or services were being sold
during the 30 days immediately preceding the emergency or at a mark -up which is a larger
percentage over wholesale cost than was being added to wholesale cost prior to the emergency.
The waiver and reimposition of the state gas tax(es) shall not factor as to gasoline /petroleum
products sales prices.
BE IT FURTHER RESOLVED, that pursuant to Collier County Ordinance No. 2002-
50, Section One, this proclamation declaring a state of emergency shall activate the disaster
emergency plans applicable to the Count y and shall be the authority for the use or distribution of
any supplies, equipment, materials or facilities assembled or arranged to be made available
pursuant to such plans.
THIS PROCLAMATION /RESOLUTION ADOPTED after motion, second and majority
vote favoring same on the 24th day of August, 2012.
ATTEST:
DWIGHT E. BROCK, CLERK
Un
, Deputy Clerk
Approved as to form
and legal sufficiency:
Jeffrey A. Klatzkow
County Attorney
2
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
TOM HENNING
ACTING CHAIRMAN