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BCC Minutes 02/28/1994 W (Strategic Plan)ORIGINAL BOARD OF COUNTY COMMISSIONERS STRATEGIC PLANNING CONFERENCE February 28, 1994 9:00 a.m. Collier County Museum Naples, FL 33962 REPORTED BY~ Ja¢lyn M. Ouellette Deputy Official Court Reporter OFFICIAL COURT REPORTERS Carrothers Reporting Service, Inc. 20th Judicial Circuit - Collier County 3301 East Tamiami Trail Naples, Florida 33962 TELE: (813)732-2700 FAX: ($13)774-6022 OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 TIMOTHY CONSTANTINE BETTYE HATTHEWS JOHN NORRIS BURT SAUNDERS MICHAEL VOLPE GEORGE ARCHIBALD - Transportation Administrator PAUL BRIGHAM - Court Administrator DICK CLARK - Community Development Administrator TOM CONRECODE - OCPM Director NEIL DORRILL - County Manager JENNIFER EDWARDS - Assistant to the County Manager BILL HARGETT - Assistant County Manager NORRIS IJAMS - Emergency Services Director BILL LORENZ - Environmental Services Administrator MIKE MCNEES - Budget Director LEO OCHS - Administrative Services Administrator TOM OLLIFF - Public Services Administrator MIKE $MYKOWSKI - Utilities Administrator PROFESSOR LESLIE "PEPPER" MARTIN STEVE HART OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 3396 MR. DORRILL= Let's go ahead and get started. I understand Ms. Matthews is on her way. We will presume Mr. Volpe is also on his way. We thought that we would dispense with any formal introductions or icebreakers since some of us did so poorly last time on that. Let's go ahead and get to work. The staff had prepared a little hand out from our last meeting which was sort of Just a recapitulation of the major goal areas, the categories that are also on our flip chart over in the corner of the room, and then in parenthesis there lea vote tally for each one of the categories that are on the hand out, and Just so that you will understand, for example, the first one, Maintain Low Costs To Consumer to Safe, Effective Environmentally Secure Method Of Disposal as it pertains to solid waste. In parenthesis, that Leans the commissioners from district three proposed or voted for that major goal category. The one below that had two votes obviously OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 3~964 and those two votes from the commissioners from District I and District 4. Short of that, I thought that what we wanted to do today would be to maybe have Pepper review the categories that were there and then see if we can't solicit some input and response from the commission and also the staff as we are trying to complete the major goal statements and perhaps work on some individual objective areas under the major areas. Pepper, we appreciate you being back with us this morning. I will go ahead and turn it over to you. PROFESSOR HARTIN: Once again, good morning. Just a quick note, when we were discussing this process last time, I mentioned probably a terminology that hadn't been heard by these ears before, which is a famous plaque at the University of Wisconsin's main building called sifting and winnowing and Commissioner Saunders used the term massaging aimed at the same type of identification of what is happening here, so I thought, someone over there -- there was a voice over there that said somebody is going to have to teach us how to winnow and I don't think I can teach you how to . O,FICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 winnow but I will give you the definition, so I will do that as professors are want to do at times. It's an old term, comes from the 1880s, out in Kansas, Nebraska, where they raised wheat. It was used in thrashing the heart of the wheat away from the chaff, that was called sifting and winnowing, which was a very tough Job in those days. Later on adopted for other definitions to sort out and to separate, to sift out the facts to the basic essentials, to separate, remove and eliminate the truth from a wordy report or falsehood, and I like the last one, to feel a gust of fresh air, and I think maybe that is pretty indicative of what this group is undertaking at this time. All we want to do is to remind you this is what was on the board when we left, when we adjourned several weeks ago. These are the major things discussed. We were trying to pick out the major areas for long range strategic planning. You will all have a copy of that, you all have a copy of all the commissioners' lists that were on the board here at one time, and in keeping with the saying, ladies before gentlemen, if Betrye Matthews is ready, OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 6 she came with a magnificent hand-out this morning. Are you ready to start the program, Commissioner Matthews7 COKNISSIONER MATTHEWS: I guess. What I did was to take the memorandum that Jennifer supplied us with a couple weeks ago and tried to take what I thought were four important areas and develop them into a statement of goall and then try to, below that, assign some tasks on how to achieve those goals. I guess I've got about ten of these things and I can share them around. I don't know, I probably didn't bring enough. This is something that my husband does with his classes in leadership, so I had a lot of his help in trying to prioritize stuff and do some affinity diagraming and get the stuff boiled down, but anyway, what I thought is probably, in my prioritization, potable water sources was probably the most Important thing that we needed to look at, and some of the tasks to do that were to preserve and restore the shallow aquifer, to support all efforts to Increase aquifer OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 7 recharge and one way to do that would be through the Crew Trust Acquisition. Other things we could do would be to sup9ort the efforts to limit salt water intrusion and the South Florida Water Nanagement District is building additional structures in the Golden Gate Nain Canal, Faka Union Canal and the Cocohatches River Canal system that would stack water and add weight to the land and push the salt water back out again. Another thing would be the South Blocks Acquisition, to support that and get it moving so that it's finalized in the future. The fourth thing was the continued investigat~on of the ASR irrigation water system. We heard a talk on that at the city council meeting last month. I'm having some conceptual problems with it, but I'm sure that these guys are more intelligent about it than I am and I'm Just looking for some answers to what I thought were some fairly basic questions. I'm sure that they are answered, I Just haven't heard them yet. OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 The next item, the next goal that I had listed wee to encourage economic development that will increase utilization of commercial/industrial floor space 40 percent in the next five years. Some tasks to do that would be to increase corporate headquarters being located here in Collier County, and to do that we could provide incentives and we could increase and find ways to improve the work force that would entice headquarters to locate here if they knew we had the work force to do the work that needs to be done. Method B, Item B would be to develop the enterprise zone in Immokalee. C would be to increase tourism. Two ways to do that that immediately came to mind is get the beaches renourished and to introduce special attractions, either in the shoulder season, off season or in the season -- I don't know much we can do in the season, though, there is not many hotel rooms left -- and then something new that has come to my attention in the last, I guess three or four weeks, is the concept called empowerment zones and we are in the -- I'm in the process of getting more OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 9 information on that, as we put this together. The third goal that I saw important was to promote the most efficien~ and responsive local government in Florida, and this was probably to me the hardest one to actually put together, because I thought a lot of the tasks that Jennifer had listed that we were concerned about came under efficient and responsive local government. For me, the first and most important task was to develop a quantitative measurement to determine what is efficient. We don't know. The second thing was, and I think this is very important, to encourage the State of the Art Solid Waste Collection Disposal System. We need to look at the landfill location, we need to look at recycle programs, the tertiary markets for the recycling, the secondary markets, and something that Collier County has been doing but maybe not extensively enough is landfill mining and the reclamation of recyclebias from the mining. Item C that we all seem to agree on is to support the sheriff's crime shopping efforts. There is a lot of things that are going on in OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 10 this area. Community awareness is one of them, neighborhood enhancement is another. The safe neighborhood act is part of the first two, the Juvenile boot camp and then extended Jail and prison terms for the clearly definable criminal element that Just doesn't want to make a change. D kind of ties in with the earlier one of increasing and improving the work force and that is increasing the level of education available in Collier County, to support the snhancement of the academics, to support Job training programs, to encourage increased enrollment in the local community college system, to encourage the rapid growth of the local university system, tO encourage endowments to be established in the new Tempe University and to encourage expansive approach to the availability of scholarships. E is to improve essential services. Now, I separated essential services from public services, and my reasoning for doing that is that essential services to me come under the health, welfare and safety concept and public services don't necessarily. E.M.S. is a health, safety and welfare OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 11 issue where a library may not be, public parks may not be, but under both of those, the enhancement and improvement of them to me are very similar. The first method is privatization where feasible and, important word, where feasible, and number two is to establish coalitions with other political subdivisions, be it bi-county, multi-county or within our constitutional offices concept. Under public services, the third item is to improve volunteerism. Collier County is truly blessed with a lot of people who want to be a part of this system, and to do this I think we need to create volunteer systems that are friendly, they are easily accessed, they provide recognition and we could even provide incentives or something like that once a year with a picnic in the park for volunteers or what have you, like that, something that provides something special. The last goal I have is to assure an acceptable quality of life is maintained into the foreseeable future. Tasks to do that again, to develop quantitative measuring methods, and Item B would be to balance OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 12 economic development and growth with environmental preservation, and some ways we can do that is to encourage reduced densities, encourage conservation easements, to do further investigation into the transfer of development rights and to investigate marketing of development rights. Item C would be to develop affordable health care availability, and under that I have HMOs and PPOs. Those are Just my rearrangement of the thoughts that Jennifer gave US and I'm sure we'll come up with lots of others that either supplement, add to it or are totally different, but it's a starting point. COMMISSIONER SAUNDERS: Betrye, I want to thank you. I think it's excellent, it's more than a starting point. COMMISSIONER CONSTANTINE: Could someone make additional copies of those? HR. DORRILL: Some of us didn't have copies, we're getting one for everybody. COMMISSIONER MATTHEWS: I hadn't figured to be ths first one up on this meeting, but anyway, as I say, I Just took the numbers that Jennifer gave us and took OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 3396, 13 the highlighted items and tried to group them. I saw in the memo and I saw in the individual goals attached that we have a lot of very common concerns and common goals. We may not agree on the best way to get there, and that's what the tasks and the affinity diagram would do, is help us to agree on the most appropriate method that will get us to the goal that we are trying to achieve. So, if I had known, I would have run off 30 copies. PROFESSOR KARTIN: Batrye, I think you have overwhelmed the group. There isn't a peep out there. I think this is a fantastic presentation of an organized method of thinking about this, and I think what we are after now is all the input from the other commissioners with regard to how we can organize this and possibly put it to work in the ensuing weeks and months, so whoever wants to start, why, this is very informal, I think anybody who wants to speak should speak up, raise their hand. COMMISSIONER CONSTANTINE: ahead. I'm going to go I will skip the first topic only because I think OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 14 that is one we'll disagree the most on, and it would probably be easier to start off on something we agree As far as economic development, there is a number of thAngs that eeem to be headed An the right directAon, that Betrye has outlined here and seem to be headed in that direction but I think it's up to perhaps the Board to encourage and make sure those things come to fruition. The Immokalee enterprise zone we can do more with than we are now, we can a do a lot. I think particularly today is the first day at work for our airport authority executive director, I think we need to make sure he realizes what a priority that is going to be. TourAim, I think we have got a good handle on that and particularly with T.E.C. and where they are headed doing that, but as corporate headquarters, I think we can perhaps create some incentives there. I will give you an example. One thing that -- there is someone, actually three or four people in town working on right now, is Gary Player manufactures golf OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 15 clubs, golf equipment, golf clothing under his name. Right now his headquarters is out of Palm Beach in the U.S., but everything is manufactured out of the country and he is looking for a place, preferably in the State of Florida, to manufacture golf clubs and clothing and those types and there are at least two locations right now in Naples or in Collier County where he is looking very seriously at and I think what we need to do is if there is a way in which we can encourage that, either through tax structures or through something, those are the kinds of things we need to get on board and try to make happen here. There are certainly a number of communities in Florida that are going to be able to serve the need. We are one of several that will serve the needs he has, he and his company have, so I think those are the types of ~hings. I think those all go right along in line with what you are saying here, but those may be some specific examples. I'm not sure what empowerment zones are. COMMISSIONER MATTHEWS: I'm not either right now. I have about a quarter inch document back at the OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 16 office that is the Federal Register and there is nothing I hate reading more than the Federal Register, but I believe Michelle Arnold went to a workshop up in Atlanta 1set week and hopefully we'll have some information on empowerment zones. MR. DORRILL= Ie thie what was contained in the President's State of the Union message -- CO~ISSIONER MATTHEWS: Yes. MR. DORRILL: -- and kind of sounds like enterprise zones but it mixes in some community developLent block grant concepts? CO~ISSIONER MATTHEWS= There ie community development block grants involved in it. It's not Just economic developLent like the enterprise zones do, it's a developmsnt that encompasees residences as well and the residential area and bringing the entire neighborhood up into a blossom. COMmiSSIONER SAUNDERS: I have an article that was in the New York TiLes that talks about empowerment zones and even the people that have sponsored those have indicated there is not much likelihood of them being successful and it goes through a whole myriad of reasons OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 17 but eseenttally they were to be established in ghettos and in city centers. We don't have that, we don't have a city center here that we are dealing with and maybe the concept could work but the way the government has structured it, it is not anticipated that they would work. I have got Just one quick comment and I apologize, I will quiet dowm. I distributed a memo this morning that should be on everybody's desk. We were talking about encouraging economic development and I had suggested that we might want to consider the establishment of an organization and for lack of a better term, I Just referred to It as council of economic advisors, just to give it an Identity, and the purpose of that organization would be to gather business professionals from chambers of commerce, some from the banking industry, someone from the hotel/motel industry as an example, and have this organization advise the County Co~lssion on ways that we can take advantage of the economic opportunities that are now presented to us, primarily presented to us from the establishment of the Tempe University. It's going to be a tremendous OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 18 opportunity to attract high tech business. I think one of the key elements that we have been looking at in Collier County is an educational opportunity to attract high tech industry. We have that opportunity presenting itself to us now, so there is a neno that talks in ter~s of that. Also the council would advise us on developing our economic element to our comprehensive plan and reform, so that business doesn't have to Jump through endless hoops to locate here. I think, Betrye, that is all part of your concept in terns of increasing utilization of commercial and industrial floor space, I think that is all part of it, so that Is on your desk right now. COK]~ISSIONER CONSTANTINEt Do you see them putting together some sort of specific blueprint for us to at least try to follow? COMMISSIONER $AUNDERSc Exactly, because they are the professionals, they know what types of incentives are necessary, and they know what is going on in the other communities and they can advise us and OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 19 that's the purpose of this. I have asked that it be d~scussed on March 8th. COHHISSIONER MATTHEWS: One thing with incentive committees, and I'm not sure what we as a local government can do, to provide the incentives that would cause corporate America to want to locate here, I know that states do it a lot, but local governments, what is the limitation and how do we get around it? I mean, can we go to the state and ask for them to create these little pockets of things that we can do special things with? COHHI$SIONER CONSTANTINE= The other thing we may want to do, and this may be a role for these advisory boards, is to talk to some of the companies who like Gary Player's company, go out and talk to them, what are they looking for, what do they need? COH]4ISSIONER SAUNDERS: We have the economic development counsel that is kind of running off on its own doing certain things and I don't think any of us fully understand what they do. I think we all understand what the chamber of commerce does, but we have a lot of professionals that are exploring business OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 2O incentives and trying to attract businesses here, but they are kind of doing it on their own and I would like to bring them under some county sanctioned umbrella to tell us what we need to do to make those things happen. I discussed it with some of the members of the Chamber of Commerce and with the E.D.C. last week and got a good reaction in terms of trying to get some professional organization advising us on how we're going to accomplish this goal, so I would like to list that as one of the steps in terms of increasing business activities and attracting corporate headquarters and all that, that we develop a counsel of economic advisors to assist us in all of the issues associated with economic development. CONIIISSlONER VOLPE~ Just a couple things. In my view, the place to begin obviously in this discussion Is with the development of the economic element of our growth management plan. I'm concerned with what has happened with development services, that this Is going to assume a lower priority and so as we begin to map out our plan for the next year, critical in my view, the cospietism of the economic element of the OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 21 growth management. As a part of all of that, I think that the things that are being discussed hare kind of fall under that -- as I think soma of you are aware, I have written and solicited from the business community input from them as to what type of symbiotic relationship can be developed between the private sector and the public sector and I will share with all of you the responses that I have received. I think Commissioner Saunder's suggestion of having some sort of an advisory group kind of fits into all of that. The key to me, though, is that we need to coordinate that effort because I think that the point is being made, what I have heard and I think what we are aware of is the fact that there are those who are already working on different aspects of the same issue, and if we can provide, we local government can provide the top of the pyramid to kind of coordinate that effort, I think that that will all fit under the economic element of our growth management plan. Commissioner Matthews, I have obtained from Cape Coral, Cape Coral Just recently enacted an OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 22 ordinance as it relates to business incentives where they are deferring impact fees for new businesses that relocate up in Cape Coral. What I have found and as I think we all have learned, as you think it's your idea, you think it's new but someone has already done it before, and the same thing is true in Sarasota County. first. COKMISSIONER SAUNDERS: COHMISSIONER HATTHEWS: Someone had to be I think it's great to be second, third or even a hundredth as long as we do something. COHMISSIONER ¥OLPE: Absolutely, and I think the point to be made is that we can learn from the experiences of some of the other local governments so collecting that information and sharing it I think is important. I, too, am familiar with those empowerment zones, I have seen the Federal Register. David Land has spent an awful lot of time on it. I think it's primarily focused in the Immokalee community, is probably where it would be most opportunistic. I agree with Commissioner Saunders that the OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 likelihood of empowerment zones working in the urban areas are probably not as great. The enterprise zones that we have at the Immokalee Airport, what I am told is that that has really kind of worked as a disincentive to some extent as it relates to those people who are trying to get credit for affordable housing. Has anyone else heard that? CO~ISSIONER MATTHEWS: No, I have not heard that. I'm not sure why. COKNISSIONER VOLPE: I'm not sure either, and I was looking for sharing of information but somehow because of the fact that the Immokalee Airport is an enterprise zone, that when they give certain credit and the like when they determining how you rate for the sale loans, that that --- COK~ISSIONER HATTHEWS~ We might need to find out if that enterprise zone compromises getting sale loans and so forth. My understanding of this enterprise zone, because it's both federal and state enterprise, is that there are tax incentives that are offered mainly in terms of sales tax when a business is going to be OFFICXAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 24 building out there. Sales taxes are not assessed on the building materials, there is incentives in the Jobs program. I believe that businesses located within the enterprise zone are exezpted from a certain proportion of federal unemployment taxes. HR. VOLPE: I realize those are incentives for businesses that locate here, but as it relates to people who are trying to qualify for loans, maybe we can get some more information. COHHISSIONER MATTHEWS: The surrounding area you are talking about? COKHISSIONER ¥OLPE: Yes. I Just have one other comment, and I think I know the answer to the question, but at one point we did an evaluation of assessments of available industrial land within Collier County. My recollection is that we concluded that we did currently have sufficiently zoned industrial land. Do you remember? COMMISSIONER SAUNDERS: The problem was on a total acreage basis there is enough, but it's in the wrong location. COMMISSIONER VOLPEt So, as a part of what we OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 ~? are doing, I guess we talk about the urban areas and the rural area, and we got enterprise zones in Immokales and the like, we had had some people who came and I think under our growth management program there is opportunities to fezone agricultural property to industrially zoned properties under certain circumstances, so I guess as a part of the focus, if what we are saying is that we are talking about economic deYelopment, and I read in the Miami Meteld this morning or in the Naples Daily News that although tourism continues to be one of our largest single industries, more and more manufacturing companies are relocating to Florida and to Southwest Florida, so obviously we have to get on the curve here. CO~fi~ISSIONER MATTHEWS= We need to get our share of that relocation. COMMISSIONER VOLPEt Again, I think we really need to focus on the economic element of our growth lanagemen= plan and getting it developed and I'm not sure of where we are on that, but I think it's the number one priority. MR. DORRILL= Burr, could you explain or OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 elaborate on your concept of a council of economic advisors? Because it's sounds intriguing. CONI~ISSIONER SAUNDERS: I don't think it's uncommon. I think most governments, and quite frankly a lot of corporations have boards that are advisors to them on ways to enhance economics and business opportunities, but we can sit here and draft a comprehensive plan element that says we want to increase business opportunity, we want to provide incentives, tax incentives, zoning incentives but we really don't have the inhouse expertise because we are not corporate C.E.O.s, we don't have -- Tim will be soon but we don't, we really don't have all of the expertise to know what business needs, we don't have the real expertise to be able to take a look at some of our own regulations and determine how these regulations work against the objective of enhancing economic opportunities, so I would see getting some real professionals, banking experts, business experts, to advise the county commission on what should be ~one in our economic element of our comprehensive plan. We did that with our regular comprehensive plan OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 and it worked successfully in terms of our general growth management policies, advise the county commission on what incentives businesses really are getting in other communities and what we might do right here, advise the County Commission on what problems our zoning regulations are creating for businesses that want to relocate here and also advise us on how we might take advantage of the opportunity presented by the Tempe University. COK~ISSIONER VOLPE: Now, the economic development council is working on that and they are coordinating that effort and they are going to begin a strategic planning session for that later in the spring and early summer. CO~ISSIONER SAUNDERS: I think the economic development council is a primary component of this advisory board, they have to be a member of that, someone from the council has to be a member but I don't think the Economic Development Council is really focused in the way that I think the County Commission wants to focus. CO]~ISSIONER VOLPE: I don't disagree with OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, 33964 28 that, but what I'm suggesting, I don't think that is right, I don't think they are doing their own thing, I think what they are trying to do is they are trying to provide, to become the facilitator to bring in the same kinds of people we are talking about. They are not going to be operating in a vacuum, they are going to be bringing In business leaders from throughout the community as they begin to develop a strategic plan from the private sector. All I am suggesting is if that is happening over here, it gets back to coordinating that effort. If we begin to establish as a part of the economio element an advisory body to the Board of County Commissioners, it seems to me that that is happening over here in the private sector, maybe we ought to involve ourselves in what they are doing, rather than --- CO~XISSIONER SAUNDERS: Let me put it in a little different perspective. The Economic Development Counsel consists of I believe 125 members, they tend to be the larger businesses in the community because their membership fees are rather significant, high, $600 to $1,500 depending upon the size of the business. OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 29 You have the Chamber of Commerce on the other hand that has I believe 4,500 members representing over 40,000 employees, they have a little bit different focus than the E.D.C. has, and then you have the other Chambers of Commerce that have a different focus, you have hotel/motel association that has a different focus. I think we need to bring in all of those different viewpoints on how to attract business and improve economic opportunities, and I think that we need to have the umbrella of the County Commission to sift all this together, because if you have the E.D.C. doing their thing, you have the Chamber of Commerce doing their thing, we fail to have a coordinated effort and I think that that council would provide that coordinated effort. MR. DeRRILL: I think a good example of that very early in my appointment to the county manager, we were in final competition with several communities around the state to have the corporate executive offices of the L.P.G.A. -- you may have been chairman at the time -- and on default we made it to the final two and it was us and Daytona Beach, and we did not have a very good development strategy. OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 COKHISSIONER CONSTANTINE: We didn't have bike week so they picked Daytona Beach. COKHISSIONER SAUNDERS= I think you are right. HR. DORRILL: I was in Daytona recently and I went by their facilities and saw what it was that they ended up with in Daytona, and we could have provided so much better facility for the major sports efforts for female professional athletes in the county and what they ended up with in Daytona was half of what they could have had here and we had the help of the Colliers Reserves who were going to provide the corporate space within their P.U.D., but the E.D.C. was hitting them from one angle and we were trying to meet with them and Colliers had and we didn't have a developed strategy at all and the people in Daytona did and they steam rolled us as a result of that. COHHISSIONER CONSTANTINE= I agree. I think we need to have it under the umbrella of the B.C.C. My only concern, and I think that I mentioned that, I don't want this to take on a life of its own like the Business Development Council or whatever it's called up in Lee County. The amount of money they spend OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 f up there for the result they get is unbelievable. They Just spent a pile of money and I assume you are looking at this as a voluntary advisory council. COHMISSIONER SAUNDERS: Precisely. I'm glad we are having this discussion, as I think between now and a week from tomorrow we can kind of sort out our own minds what we want this counsel to do, so that on the 8th we can have a meaningful*discussion on what direction we would like this type of council to go and we can give that direction, but I wanted to bring it up and I apologize, ! didn't want to get the discussion focused on that too much but I thought that it was inherently part of the discussion of the economic development plan, that this council would be an inherent thing, integral part of it. HR. DORRILLI We are kind of starting with that topic. The other thing intriguing to me is something that Ns. Hatthews touched on which was developed as part of this process, an opportunity to create endowments at the Tempe University. CO~i~I$$IONER ~ATTHEW$: We have a lot of OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 32 opportunity. COH~ISSIONER SAUNDERS: real fast. COMMISSIONER VOLPE= It's going to happen On the economic development issue, we have touched on some of the A through D, but on the increase in tourism, again, I think we all acknowledge that that is something that is very important in terms of how the Board of County Commissioners works with the T.D.C. Commissioner Constantine, you sit now as the chair of the T.D.C. COHHISSIONER CONSTANTINE: Right. COHNISSIONER VOLPE: We don't get very much input, at least I have not seen very much input. Maybe I have overlooked It, but in terms of what the T.D.C. is and what they're doing and what kind of opportunity they have, since that seems to be their primary focue, so I guess what I'm suggesting, it's probably premature as one of our advisory boards. Mr. Dartill, when does the T.D.C. report to the Board as to their accomplishments and the like? MR. DORRILL= Well, from my perspective, they OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 would fall under your reporting requirements and the County Nanager's ordinance requires coordinating and we Just did it here a week or two ago. They could fall under that reporting requirement as an advisory board, albeit one that has a little more clout. CO~D~ISSIONER VOLPE: I am Just suggesting in terms of the follow up, in terms of looking at some sort of advisory group to coordinate the economic development within the community. If there's somewhere the T.D.C. fits into, all of these are separate bodies, I understand, but if we could try to work with a more coordinated effort at least in terms of updating and reporting between the T.D.C. and the Board of County Commissioners at least on an annual basis, I mean we get tO see their recommendations and the like but I assume ~he¥ are do~n~ so,e 91annin~. Are they doing some planning or is it sort of waiting to see what happens and reacting that way7 CO~]~ISSIONER CONSTANTINE: More reactive. We have only had one meeting since I was chairman. COMMISSIONER VOLPE: Somehow if we can develop a little bit of cooperation between the T.D.C., if we OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 34 are going to increase tourism, if that is the goal we are eltablishAng for the Board of County Commissioners, and that's our goal, and whether we work back through the T.D.C. I'm not sure. COMMISSIONER MATTHEWS= You said the T.D.C. is reactive? COMHISSIONER CONSTANTINE: Again, I have only chaired one meeting. Burr may be better to answer it. My meeting was limply reactive. COMMISSIONER SAUNDERS: They have a specific function and that is tO make recommendationl to the County Commission on how to spend money within the broad guidelines as established, so when you are saying they are reacting, they are reacting to our policy and making recommendations on how to Ipend money within these guidelines that were established and so they review independent specific projects, but they will discuss ways to enhance tourAim and make representations but I think there is an inherent good flow of information between the T.D.C. and County Commissioners, they are reacting to what we are telling them to do. COMMISSIONER CONSTANTINE: One part in which NAPLES, FL 33964 OFFICIAL COURT REPORTERS, COLLIER COUNTY, they had some planning was the ad campaigns which were unveiled at that last meeting, as to what will be used in the coming year. COMMISSIONER VOLPE: Three of us have had the opportunity to sit as chairs of the T.D.C. I guess the real question is if this does become one of the goals of the Board of County Commissioners, which is already I think in part under the umbrella of the T.D.C., Commissioner Matthews, how would you, in consideration of that goal achieved by the Board of County Commissioners, how do we go about increasing tourism? COMMISSIONER MATTHEWS= I have two items here that I was hoping that we could get additional input on. As you know, renouriehing the beaches, we are moving in that direction and hopefully we will begin to put sand next year, '95, and special attractions, this year the T.D.C. approved and asked us to approve funds for attractions but I believe that the only one I saw that came to us that was new and different was the Jazz festival that is coming up in '95. COMMISSIONER VOLPE: Do you see, though, the increase in tourism occurring through the efforts of the OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 36 T.D.C. or do you, as you put this thought together, did you have a thought as to what we as a board could do separate from what is occurring at the T.D.C. level? COMMISSIONER MATTHEWS: Separate from the T.D.C. or empower them with directions from us to investigate other enhancements? many ways to tackle the project. I mean, there is many, The advisory council can take tourism under its umbrella also and find ways to enhance it. COMMISSIONER VOLPE: Some of which Commissioner Constantine has shared. I mean, the concept of having some sort of professional golfer establish his or their corporate headquarters here obviously could promote tourism to a point. COMMISSIONER CONSTANTINE: I think the whole thing we keep reading about is to try to establish Naples as the golf capital of the world. If we can play a role in helping with that, that is going to increase tourism. COMMISSIONER MATTHEWS: You are going to take it away from Myrtle Beach? COMMISSIONER VOLPE: There are a couple other OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 exciting things being introduced. Not only have I heard the discussion about Gary'Player, but I have also actually had some direct contact with Chi Chi Rodriguez, who happens to live at Wyndemere, who is desirous of establishing a Chi Chi Rodriguez -- I don't want to say museum, but someplace where this is his home, he lives here, and he has discussed informally the idea of putting all of his memorabilia and the things that he's done and having it located here and so there are some discussions along those lines, which would also kind of, it's tourism, but also would have, X think would support a part of the economics. Xt would play a part of increasing our economic base but it fits right into the tourism aspects of our business, so there are a couple other things being introduced. COMmiSSIONER ~ATTHEWS: I will ask an absolutely stupid question, but is there a golf hall of fame? COMMISSIONER SAUNDERS: golf hall of fame. COMMISSIONER VOLPE: very good one. I Just wrote that down, I am a golfer, but not a I don't know that, and this is his OFFXCIAb COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 38 concept, to actually have thie kind of mueeum hall of fame sort of thing with all of these professionals, which trades on your name and you put up all the money. COH]~ISSIONER MATTHEWS: That is something that we would certainly consider, definitely. COMNISSIONER SAUNDERS= Not a stupid idea. We'd need to explore whether there was a golfing hall of fame anywhere in the country, because if there isn't, they're easy to run. MS. EDWARDS: one on the east coast. MR. DORRILL~ According to Steve Hart, there is He's not a golfer. CO~]~ISSIONER VOLPE: Chi Chi Rodriguez is legitimately interested in doing that, and we have had some conversations about it, it's finding the location and once we determine what the economic incentives are, to allow him to do that, as I say Naples ie his home, he lives here. COMMISSIONER MATTHEWS: If we have all these people here who play golf and other than Steve Hart, don't know, number one, whether it exists at all and Tom is here saying it's Pinehurst, Steve is saying it's on OFFICIAb COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 the east coast, can't wa develop something to snatch it from them both? COK~ISSIONER CONSTANTINE: A possible step there is if there is a P.G.A. hall of fame or some sort of golf hall of fame --- MR. HART: I'm not sure if it is P.G.A., but I know the State of Florida spends about $2 million a year where there is an item in the state budget to spend a couple million bucks towards it. CON~I$SIONER CONSTANTINE: What we could do, if it's not P.G.A. and ordinarily we could approach the P.G.A., but if they do have one somewhere, with the senior tours as popular as it is now, you could actually establish a separate museum for the senior tour. ¢O~]~ISSIONER HATTHEWS: Well, the L.P.G.A., certainly the ladies need a hall of fame as well. MR. ethel I don't know if it physically exists, because they go by a certain number of tournaments. COMMISSIONER SAUNDERS: I think all we can do today is Item C, increase tourism. That is a line item that Is Important and we have talked about the weight OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 {? 4O that we might give that but I think we need to get down to the specifics, hall of fame or whatever, that we need to hold that for a later date or we are not going to get into the broad categories. time. COKHISSIONER CONSTANTINE: It will eat up all of our As long as we are writing things down up there, I wanted to make sure the fact that the Board gave the airport authority notice that it's a priority to develop that Immokalee enterprise zone and work on that. In my mind, that should be a priority, economic development. HR. CONRECeDE: Something else along the lines of golf, in Nevada, there are two premier training academy facility type places, very expensive, very exclusive. One for tennis and one for golf. There is nothing to say we couldn't do the same That would tie in nicely with shoulder season or thing. the off season. COHHISSIONER CONSTANTINE: Actually, the David Ledbetter (phonetic) academy, which you don't see a lot of prese on that, I mean, Nick Valdez, not all of the biggest names, but quite frequently come down for OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 4! training, and we can have one of these right here in our own backyards. CO~XSSIONE~ BAUNDERS= Getting back to the =ouncil, Bill Rasmussen, who lives here in Naples, he's responsible or sponsored the Intellenet, if he was on the Council of Economic Advisors and it was an opportunity to do something with golf, that idea could be pushed and pushed in right away MR. OLLIFF: When we deal with our growth management plan, you can look at any of the separate elements like if you look at the environmental element, there is a section in each one that deals with either lands or how we are going to deal with the different sections. All this stuff eounds like it fits real nicely in an economic development planning element that we could develop and the idea of having a separate section that telle us how we are going to deal with tourism, if it is in our economic development plan, how we are going to deal with incentives in there and it gives us a real good opportunity. When you all go through the exercise with an OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 42 ad¥isory con£ttee that you hear the professionals tell you here is what we need from the county and you in turn tell us what we need with certain deadlines, it seems like our timing is real good, so when Tempe University comes on line, we have industrial zoning where it should be, we have got some tourism plans in place, we have got some plans for having the work force in place, so that when that Tempe University comes on line, we have got sort of everything in place to pick up and move. COK~ISSIONER CONSTANTINE: Let me throw out something completely different as far as one potential component. You made me think when you said Rasmussen, bring in some of the entertainment industry here as far as shooting on location. There are certainly any number of areas that would be appropriate for that. Many communities around Florida encourage it, but they always charge for the use of their areas and I think there is different ways of encouraging the movie industry or television industry or whomever to come here and use our area and the number of people they bring in and the money they throw into the local economy while they are doing that is amazing. OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 As you know, I come from a little town in Maine and Stephen King is from my home town and he brings -- this te where they do many of the moviee up in the Bancot area now for Stephen King movies and the Impact on that little town is Just overwhelming. When they come in they bring a whole crew and bring all the equipment in and they Just throw money out like crazy, and It's a huge boom to that area and I would imagine it would do the same thing here. COMMISSIONER SAUNDERS: You can go as near as Dade County. They have a department over there and the purpose of that department, or at least they used to, I assume they s~111 do, wee to promote the film Industry and they spent a lot of money attracting filming in Dade County. COMMISSIONER CONSTANTINE: The two actually go hand in hand If it's done properly, not only as to economic development but the bringing of tourism in. As goofy as it sounds, Miami Vice helped revitalize the image of Miami. COMMISSIONER SAUNDERS: MR. CLARK~ It's advertising. In Tennessee, which I'm not very OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 44 familiar with Tennessee, but I have heard the story several times from several people, that Nashville was, still is, the big hub, entertainment hub for country western. It had nothing particular to offer but they did exactly that, focused in on one segment, and there is no reason why we can't do that. Look at Pittsburgh, all the steel mills closed and industry moved, Arkansas, COMMISSIONER SAUNDERS: Could we put that Number S, simply expansion of the economic base and that would include all things we are talking about. COKMISSIONER MATTHEWS: Pittsburgh has been through some major corporate relocations in the last ten or 15 years. They have gone from essentially a steel mill town to a very definitive third tier convention city. Cincinnati has done the same thing. MR. CLARK~ That doesn't happen with what everybody is talking about, everything is centralized and they have one plan where everybody gets involved rather than piecemeal approaching it. I think that is what we are talking about. COMMISSIONER VOLPE: may have missed this, OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 but in terls of what we want to be, I mean we can talk about being the golfing capital of the world, we can be the country music capital of the world, or we can be the gaming capital of the world, as a part of our strategic planning, I guess that fits, where do we want to try to target these various industries, what is it that complements the community as we understand it? COMMISSIONER MAT~{EWS: I think we were Just commenting that other cities in town have re- established thelselves in a total different direction from where they once were, and because we have seen that happen, certainly we can do it, too. We Just need to decide what it is we want to do and where we want to be X-years down the road. PROFESSOR ~ARTIN~ Turned out to be a pretty big ulbrella, didn't it? I have a suggestion at the expense of sounding bureaucratic, but from a professorial standpoint, what I have been thinking all along is somebody needs to write a county business plan to economic development. We need to put this into a planning document indicating all of these in the form of a business plan. I can provide a OFFICIAL COURT REPORTERS, COLLIER COUNTY~ NAPLES, FL 45 33964 46 basic outline, if you care to look at it. We have some printed material on that. MR. DORRILL: We are developing an economic element to the county comprehensive plan that would probably be alBoet dead on that, but whether it's drafted from a business perspective or --- PROFESSOR HARTIN: It's a business, it's a business, isn't It? It's exciting. COHHISSIONER VOLPE: Yes. PROFESSOR HARTIN: It's very exciting to think about these things that you have been discussing and we are going to need them because from reading the article within the last few weeks about our great growth and it's phenomenal what is going to happen by the year 2010 and 2019, because then we go upward toward 800,000 people. In fact, I thought about it a lot this morning. That's what it says. Where Is the article? It came from -- I have it, let me see. CO~ISSIONER MATTHEWS: That is 60 percent higher than the last number I heard. CO~ISSIONER VOLPE: ~aybe that is in the OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 47 region. PROFESSOR MARTIN: was in the paper here within the last two weeks. it I had the article here. It Here Between these two countlee, I'm talking between Lee and Collier County, it's supposed to be around 850,000 people and our county would be 450,000. You can't separate us from Lee County very easily, because you don't even know when you go from one to the next as you drive north on 41. COMMISSIONER VOLPE: goes up. PROFESSOR lIARTIN: Not until that toll bridge Would you want to continue with this discussion on this subject? MR. DORRILL: Should we try and backup and develop a one or two sentence economic development goal etatement? I don't know what the Board wants to do, whether we have this anywhere in an outline form or will you want to have it more in a narrative form? Ms. Matthews has sort of followed the narrative form, she has goal statements and then task objectives OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 48 under that and I think numbers one through eight would sort of be task objectives, but I don't know whether you want to have more of a goal statement or Just leave it as it is. COMMISSIONER VOLPE: Isn't the goal statement Just to encourage economic development? HR. DORRILLc ! don't know, I'm asking. If you are happy with that, then I am happy with it, but then you have the individual tasks. COMJ~ISSIONER HATTHEWS: Something that we may want to consider is to try to take the 8 items we have there and prioritize them, and one method that I have seen used is something that they call dot voting or multi-voting where we have eight items there that maybe we each get ten or 12 dots. You can individually put your dot wherever you want. You can spend all 12 of them on one item if it's that important and then when all of a sudden we finish doing that and we look at which items have the most dots and that's the most important, then break them down from there. Once you have done that, then you can do it further. Some method of how you are going to achieve OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, 33964 49 that and rearrange them along the way and build an inverted pyramid with how you are going to get there, and then at the end of the program you break up into a group and write a paragraph as to what it really means. CO!(NISSIONER VOLPE: is that the next step? CO~ISSIONER MATTHEWS: Do we do that today, or Long term. COHHISSIONER VOLPE: Just in terms of using that determination for assessing our priorities. COHHISSIONER MATTHEWS= The priority we might try to do today, and then telling us for the next meeting how we prioritize them and maybe coma back March 31st with your post-its of how we are going to accomplish it, and then we start rearranging the post-its and over three or four months you finally get to the answer. It's not easy. MR. NORRISs We hays been sitting horea day and-a-half so far and seems to me we have not accomplished anything. COM]~ISSIONER MATTHEWS: It Just seems like a day and-a-half. It's not that long. MR. NORRIS= This thing to increase lndustria! OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 5O commercial economic base, 40 percent in the next five years, that is a goal. It has got e measurable amount and it is has got a definite time, and until we set a definite time, until we start meeting time deadlines on these things and assign somebody the task of getting the Job done, we have not accomplished anything. So, it's fine to sit here and talk about we'd like to do this and We'd like to do that and this sounds good and we are all in favor of that, but we have got to set these time lines and then assign the responsibility. COMMISSIONER MATTHEWS: to prioritize that. COMMISSIONER SAUNDERS: That's why we have got I would have to respectfully disagree, because this is a process that is going to take more than a day and-a-half. NR. NORRIS= I was Just getting around to asking the question, when are we COMMISSIONER SAUNDERS: going to do that? We can come up with the objective statement and the eight or nine things under it, if we can do that wish three or four different categories today and at some point then prioritize them and place time lines, I don't think we have to place OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 51 time lines on then today. I don't think it,s going to be possible for us to do all that today. WR. NORRIS: I'm sure it's not. My question is, are we going to get around to doing that and, if so, when? COMMISSIONER MATTHEWS: what is most important in order to put a time line on it. COMMISSIONER VOLPE: We have not yet decided What planning time frame are we operating under? Are we operating in a five year planning time frame, one year or, X mean, in terms of what our mission is here? COMMISSIONER MATTHEWS: What Professor Martin talked with me about is that we are operating in a five year plan. The further away we get, the more muddy it becomes but I think our goal in having these meetings over the next six or nine months is to firm up that first year. COMI~ISSIONER VOLPE: We already have one time line and that is five years. MR. NORRIS: We have a start. MR. DORRILL: For example, let's Just look at OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 the Economic Council of Advisors, if the Board were to decide that that is going to be one of the objectives of an overall economic development goal, then I think that it would be incumbent upon the staff to come back with a program of work and tell you by this date we would have advertised and by that date we would have interviewed and by a certain date they would have their first meeting and we have got to come back in with that little definitive road map with these dates that Commissioner Constantine always likes to see. COHHISSIONER VOLPE= These are the tasks. I mean, that I guess is the commissioners' tasks. As I understand the process, we now will prioritize those tasks or those objectives, then I assume we will put time lines, those that are easily accomplishable within the next six months or year and some of these will take --- COHHISSIONER CONSTANTINE= Commissioner Matthews, I think I understood, we priority now and at the point when we know what the priorities are, we can start setting deadlines. COHHISSIONER HATTHEWS: Dr. Martin is running OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 the program, but it would seem to me we have got eight items on there and we don't know what the most important items are and we are all looking at it maybe a little bit differently and, to me, for this particular portion, I need to know how the five of us feel about these eight items, and then we can develop further strategies on it. COH~I$SIONER VOLPE: Can I suggest, rather than trying to do that today, that maybe the next step would be for us to, if we can agree on these eight, to use that e¥stem in terms of our individual priority and then bring that together on the 3let, if that is when we next meet and then we can establish these priorities, unleee you feel we can do it today. COHMISSIONER NATTHEWS: Actually, if you use a multi-vote or dot vote method~ the whole process takes about five minutes to prioritize these eight items. It doesn't take long at all. I didn't bring any dots with me, though. I mean, that's a method I have seen used but there is other method that works as well. The thing is that each of us, rather than ranging these one through eight, one to be the most and eight being the least, we're going to come to a point where we are not OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 54 sure which one is more important than another one, and the neat thing about a multi-vote, when you have more votes to cast than there are items, and you can spend them anyway you want, you get some very definite patterns. COK~ISSIONER CONSTANTINE: Even though we don't physically have dots, why don't we all Just assign each one of us 12 points or 15 points and we can take five or ten minutes and mark down what it is? we can do that now. MR. DORRILL: as an example. Go ahead and I mean, I think try one and use it COKNISSIONER NATTHEWS: What we can do is give ourselves 15 minutes and we can take the eight items and we can assign a point value to them, and then we can Just add up the points. COMMISSIONER SAUNDERS: Each write down the vote, put our initials on the page, get them into Mr. Martin. COMMISSIONER VOLPE: On this dot system, does it make any difference whether it's five, ten or 157 I mean --- OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 15 COHHISSIONER MATTHEWS: The only difference is that you have more votes than there are items. COHNISSIONER VOLPE: Okay. COHMISSIONZR MATTHEWSt We can chose to have ten items or 12 votes, whatever. The idea is that you have more votes than there are items. COH~ISSIONER VOLPE: write these down? CO~ISSIONER SAUNDERS: Where do you want us to We might need to kind of define each of these so we all understand. example, fees. what that is. PROFESSOR HARTIN: Impact fees. As an think X have a good understanding of Okay, then I didn't I might clear eomething up The first hand out, and you COHHISSIONER SAUNDERS: understand. PROFESSOR HARTIN~ for Commissioner Norris. mentioned the five year plan, I had indicated the five year plan and my first suggestion was if we had enough time that we could meet, enough time to nail this down that you could put your operational strategic plan into operation for the next physical year, October 1st, and OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 that would be your operating year and then four years after that would be your longer range, that was my original suggestion, so there is a basic approach to the time and then you could extend into the other years those things that needed to go beyond the next operating year, but nailing them down into one of it's at all possible. ~R. DORRILL: Ultimately you are going to have to nail them down as part of your program budget priority. I would like to think that as we develop the tasks oriented plan that Commissioner Norris is anxious for to us do, that in any instance it's going to required to be a budgeted program and priority budget program that the Board can see this COHMISSIONER HATTHEWS= What is that "coordinate" up there? PROFESSOR I~ARTIN= Coordinate all of the agencies that exist in the county now and their efforts for economic development. COK~IS$IONER CONSTANTINE: that as part of number one? number one, too? Am I alone in seeing Incentives are part of OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 57 COMMISSIONER VOLPEt What was that, so maybe we ought to consolidate them, is that what we are saying? COHMISSIONER SAUNDERS: We are talking about this advisory council, developing and coordinating as well. PROFESSOR MARTIN: That is called sifting and wlnnowlng. COMMISSIONER CONSTANTINE: Any objection to winnowing five into number one? COMMISSIONER VOLPEt No. MR. NORRIS: Will most of these things actually end up being undsr the responsibility of the Advisory Board once it's established, thought COMMISSIONER CONSTANTINE= I guess there will be elements or there will be things considered. COMMISSIONER HATTHEWS: We need to let them know, too, what we view as most important. COKMISSIONER VOLPE: Are we consolidating these now? So we have consolidated one and five? PROFESSOR MARTIN: Let's mark it in red which One and five are the same, ones they want to vote on. then, right? OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 Just yet. COMMISSIONE~ VOLPEt I'm not sure where we are COMMISSIONER HATTHEWS: We're putting one and five together. It becomes one, how is that? COMMISSIONER VOLPE: Okay. COKMISSIONER MATTHEWS: So now we have seven COMMISSIONER VOLPE: Expansion of the economic base, that seems like that is the goal. Number eight seems to encourage economic development. That seems to be part of the narrative. I mean, I realize we have got it by attracting film industry, but then we have got golf hall of fame, and we have got airport authority. Those are all intended to be expanded. PROFESSOR MARTIN: How about this7 COMMISSIONER MATTHEWS: There is a lot of different things going on there. I don't know. Expanding the economic base may be a little bit different than encouraging economic development. We can encourage economic development from within, but to expand the economic base we need to bring the other side in. OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 COHHISSIONER SAUNDERS: That is the point we are talking about, film industry, a lot of different economic opportunity, and what they all wound up doing is expanding the base so that if there is a downturn in one industry, it doesn't effect our entire economic base. It's diversification. COKHISSIONER HATTHEWS: Diversifying the economic base, not really expanding. COHHISSIONER VOLPE: Okay. So does that then become number two? HR. NORRIS: You have to decide that with your 15 points. COMMISSIONER VOLPE= X was wondering if what we are trying to do, I think the discussion was expansion of economic base through economic incentives, increasing tourism. COMMISSIONER CONSTANTINE= I guesses six and eight might, golf hall of fame or film industry, those things are very similar. COKHISSIONER VOLPE: Commissioner Saunders and Commissioner Hatthews said expansion of economic base through diversity, is that then --- OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 3396~ 6O COHNISSIONER SAUNDERS: i think it's a separate item. It's different than increasing tourism. We already have an economic base and tourism, we want to expand the tourist business, we are talking about diversifying into high tech industry or other type of industry like the film industry so that we're not Just relying upon one. COMMISSIONER VOLPE: So which leaves increase tourism as one of them and then do we have a separate category, then, that I guess --- COKHISSIONER HATTHEWS: How about if we change the wording to number eight, diversify instead of expand? COMMISSIONER CONSTANTINE~ categories. COHHISSIONER HATTHEWS: going to use? COMMISSIONER CONSTANTINE= HR. DORRILL: for incentives --- So We have seven 15. How many votes are we Fifteen. Again, the corporate relocation COMMISSIONER VOLPEt It's going to work with That's the way it's going to work. OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 3396, MR. DORRILL= In the event of a tie, we will operate like A~erica's Funniest Video, the staff will break the tie. We can all hum the final theme song. COMMISSIONER SAUNDERS: Shall we pass our sealed bids to Jennifer? HR. DORRILL: John and I were holding out, Pepper says we're going to have a million people here, John and ! want our own N.F.L. franchise. (Laughter) (Whereupon, the Commissioners voted.) PROFESSOR HARTIN: We have 75 votes. CO~ISSIONER MATTHEWS~ clear picture. COHMISSIONER ¥OLPE] So now we will have 41 advisory boards. MR. MATTHEWS= Forty-two after the airport authority. COMMISSIONER VOLPE= Let's not talk about consolidating them. COHHISSIONER SAUNDERS: of government efficiency, we have been eliminating advisory boards now for three years. Well, Z think we have a That is a good example OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 62 HR. DORRILL= We'll call this one council of economic advisors, it Just sounds so much better than advisory Board. CO~04ISSIONER VOLPE: net worth of a quarter million dollars to serve on the board? MR. DORRILL: And at least a gray pin stripe suit. PROFESSOR HARTIN: now or take a break now or what? COHHISSIONER CONSTANTINE: break. You have to have a minimum Neil, do you want to proceed It's 10~30. Let's take a brief (Whereupon, a short recess was had.) PROFESSOR HARTIN= Are we ready? If we are ready, we're going back to our list again, this is where The next subject of your Economic develop is whipped. we started the morning out. cholcs. MR. DORRILL= We have an hour One hour. Do you want to try and COHHISSIONER MATTHEWS: and-a-half left, roughly. COMMISSIONER SAUNDERS: COMMISSIONER MATTHEWS: OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 63 tackle this, or do you want to tackle potable water? COMMISSIONER COtISTANTINE= I think we can get rid of education pretty quick because I think four out of five didn't want it last time, so we could see on that and see if we can get a check mark there really quickly. COHHISSIONER SAUNDERS: I have got education under efficient and responsive government. itc own. COKHISSIONER CONSTANTINE: COHHISSIONER SAUNDERS= I didn't see it as will tell you what, if we are looking for a category, we have got the workshop on water reaourcse coming up next, this week. We could probably hold that one for then. We could do that but --- COHHISSIONER CONSTANTINE= We can do it now because Betrye and I won't be there then. COHHISSIONER VOLPE: Can I ask a question about that? That is at 6 o'clock on Thursday and 7 o'clock is the town meeting, same day. COMMISSIONER MATTHEWS: Town meeting is March 10th. OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 COM]~ISSIONER VOLPEt trying to figure that out. is at 7:00. PROFESSOR MARTIN: It was changed. I was This one is at 6:00 and one Well, at Commissioner Constantine's suggestion, do you want to vote on eliminating education or keeping it in? What would be your --- COMMISSIONER MATTHEWS: I think education is important. COK~ISSIONER CONSTANTINE: I Just didn't see it as its own --- COK~ISSIONER MATTHEWS= It's part of another, which is why I wound up with only for major categories, because I found it is a part of efficient and responsive government. PROFESSOR MARTIN= COMMISSIONER VOLPE: PROFESSOR MARTIN: category. Is there a consensus? To eliminate it? No, to put it in a different COKMISSIONER CONSTANTINE: No, to make it part of efficient and effective government. COMMISSIONER VOLPE: Also, didn't it also fit 64 OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 65 X7 under the economic development? Didn't we recognize Tempe State University? I assume that's generally as you develop an economic element, you need to provide a good educational resource for prospective employers. COMMISSIONER MATTHEWS: I would think when we finish with our strategic planning we are not going to have clearly definable lines of things fitting only under one category, I don't think that is going to happen, because even under economic development, if we provide incentives to get more corporate headquarters hare, it means we are going to have more people here, it means we are going to have to provide more essential services, more public services, more of this, more of that. There is no clearly defined pattern here, so for education to be part of the economic part to me makes sense because we need to provide a work force to get the corporate headquarters here. COMMISSIONER VOLPE: I'm agreeing with you and disagreeing I think with Commissioner Constantine, who said he wanted to put it under --- COMMISSIONER CONSTANTINE: I am Just saying OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 66 it's probably not its own separate category. COHMISSIONER VOLPEt efficiency of government. COMMISSIONER CONSTANTINE: You were saying under We can put it anywhere we want, I Just don't think it's in it's own category. PROFESSOR MARTIN: Since Commissioner Matthews started out with her lilt and potable water is number one on your list, would you like to continue in that vein? COMMISSIONER VOLPEt Can I interrupt Just a moment? I think loneone pointed out, we may not have a full Board but we have a separate time for that. I would like to spend a little time, a little time talking before -- I as Just lugglaring and then you all can disagree with that -- X would like to spend a little time talking about the role of government. I mean, in terms of where we are in terms of government. We are the policy makers presumably in the county and I think that left of -- if we have a vision as to where we are in that regard. I mean, that's Just a suggestion. OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 COK~I$SIONER MATTHEWS= I would think with the environmental workshop coming up here Thursday night, while ! won't be in attendance, I do intend to listen to the tape or watch the television tape or what have you and I think that after Thursday night we will probably all be better informed about what we need to do and that might be a subject best left for March 31. COKMISSIONER SAUNDERS= That's fine with me. MR. NORRIS: Yes, that's fine. Perhaps we can go to solid waste. That's an important one I think we all agreed on before. COHHISSIONER VOLPE: I would Just suggest in terms of what we are about as a group and in terms of the dllcussion about coordinating the efforts of the private sector as relates to the economic element, it seems to me that a part of our mission should be where the Board of County Commissioners can provide the leadership generally and the coordination between the city and the county, the county and the county, the Board of County Commissioners and the School Board and we have talked about the fact I think in a different context, that is a part of what X understand is OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 68 required, is the entire governmental coordination and cooperation and that seems to me the issue of governance, which we had on our list which I think falls under that category, but we can talk about solid waete. COMMISSIONER CONSTANTINE: solid waste on there. COMMISSIONER MATTHEWS: I think you had I think it's part of the government's role and efficiency. I've got solid waste and the crime issue under that, and, geez, education, essential services and public services. I have them all under that, only because we are the policy makers and these are all policies. COMmiSSIONER VOLPE: The other part of that is that, you know, as it relates to, for example, crime, obviously the chief law enforcement officer is the sheriff, so we need to -- tomorrow we are going to be discussing boot camps and so on so I think in terms of how we interface constitutional officers and the other governmental bodies, and maybe to do it better. Maybe that can be, what I'm trying to direct, maybe that could be the discussion as to how we coordinate our mission with those that have eome specific responsibilities OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 69 under our general mission, i.e. the sheriff, School Board, city. COIO~ISSIONER MATTHEWS: I agree. I am not opposed at all to delving into that role of government at this point because that is where we're going to, I think that is where we are going to find a lot of these little nooks and crannies. X mean, they're not little, solid waste is certainly not a little issue, it's a rather large one. COMMISSIONER CONSTANTIHE: Will that qualify as a nook or a cranny, those two? COMMISSIONER HATTHEWS: Xf the nook has 180 degrees instead of 90 degrees, probably. ~R. DORRILL: Pardon me if I am wrong, I thought my notes from last time was that the role of government had more to do with the efficiency and productivity and privatization as opposed to trying to be all encompassing then because you can put anything that you all do under the role of the County Commission. I thought the initial focus of that was more with economic and productivity type matters as opposed to individual topics. Solid waste for that matter is more OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 3396~ 70 ,9 of an environmental issue, Just trying to get them grouped. COHNISSIONER VOLPEt So what you are saying, that topic under the role of government, I'm not sure I followed that, and efficiency. MR. DORRILLc I thought the role aspect was something that Ms. Matthews talked about several months ago would be trying to deterline and evaluate the productivity initiatives or the opportunity to explore and evaluate privatization, those types of things. COMMISSIONER VOLPE: And delivery of services, is that what you're --- ~R. DORRILL~ I'l sorry? COIiNISSIONER VOLPE: Delivery of services? NR. DORRILL~ productivity issues. CON~ISSIONER CONSTANTINE~ we're going to take on? linutss. Budget issues, fiscal Is that the topic We drifted for about ten Is there any objection to taking on the role of government and then we can decide your question? MR. DORRILL= What it Is. OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 71 COMMISSIONER CONSTANTINE= Let's do that. KR. DeRRILL= The reason I said that, going back to what the Board had said last time, there were three commissioners who had individual government efficiency proposals, one of them was streamline governlent, cut fat, trim middle management, develop and and ilplement strategies and programs to insure increased efficiency and cost effectiveness, develop and implement plans to accomplish downsizing and economic That's Just where I thought we left last efficiency. COMMISSIONER VOLPE= Well, government typically is cast in the role of providing essential services, solid waste, water, sewer, isn't that where we begin in terme of providing essential services? COMMISSIONER MATTHEWS: Health and welfare. COMMISSIONER VOLPE: We picked that up I think on E, under your promote most efficient and responsive local government in Florida in terms of improving essential services provided by Collier County. COMMISSIONER MATTHEWS= Well, I think it's a given that government provides essential services. We OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 19 also provide public services that are not essential, and we assumed that responsibility some time ago. I guess that item number two on there are public services, do we continue them, do we expand then? COMMISSIONER VOLPE: Give us an example of the type of public service that you envision. COK~!IS$IONER MATTHEWS: Parks and recreation. Nil. OLLIFF= We can also categorize them as essential and non-essential. COMMISSIONER SAUNDERS: I ha,,e a little bit of difficulty between the distinction between essential services and public services. I don't think any of the services the government provides, I think all services that government provides should be essential services and I think parks and recreation fits that category of essential services and if we say to the public, here are the list of essential services that we provide and here are the list of non-essential because that's the next category, then you are going to have people asking why are you providing those non-essential services, shouldn't government provide only essential services. COMMISSIONER VOLPE: Maybe that's a good OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 72 33964 73 question to be asked. COKMISSIONER SAUNDERS: It may very well be for certain things, but I don't think the broad category of parks and recreation and libraries. There is a whole list of things that are not geared towards public health and safety that we do provide and that fall into the welfare classification and that would be parks, libraries and if we make that distinction, I think we are opening up a whole dialogue as to whether we should even be providing those. MR. NORRIS: I think what you are saying, Commissioner Saunders, is that almost all of the services that we provide are essential but some have obviously a higher priority than others. CO~ISSIO~[ER SAUNDERS= Absolutely. MR. NORRIS= I believe that is what you are say~ng~ CO~[~ISSIONER MATTHEWS: I can accept that. They are all essential. I mean, if they weren't essential we wouldn't be doing them, only because if we don't provide them there is no one who would provide them and I don't have any problem with that. I was OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 74 Just trying to segregate those health and safety issues iron the other issues that are sometimes described as welfare but there is also some concern, at least from prior years that the private sector provided many of these services and there is some question whether we should be providing then. I'm not saying that we should or we shouldn't at this point, but certainly I agree, libraries and so forth are a service that we do provide and it's a necessary service. I would not say it's essential. MR. SMYKOWSKI= Could you talk about perhaps as a quality of life type service, that kind of dovetails with the vision statement of Collier County a premier place to live and all that. COMMISSIONER SAUNDERS: I think we can take libraries as an example, you said that is not necessarily an essential service but certainly is an important one. ! think you can make an argument that libraries serve to help eliminate certain activities, such as Juvenile delinquency and crime and that sort of thing. ! mean, they're necessary to give people an opportunity to do things other than to be out on the OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 19 streets, so you can tie in libraries and parks with public safety. I don't think it's a real stretch to say parks and recreation over the course of time probably helps to prevent some Juveniles from becoming criminals, giving them something to do. COK~ISSIONER VOLPE: I don't disagree with you, Commissioner Saunders, but Just for the discussion, help ~e to focus on what we can all agree are the basic essential services to be provided by government. I mean, police protection would be one of them. I mean, that's not a role that we as Board of County Commissioners has but I assume police protection is an essential service. COKMISSIONER SAUNDERS: I think it's probably the Lost iaportant ayeelf. CO~]~ISSIONER VOLPE: I'm Just trying to get through that, and like water and sewer, water and sewer is an essential service, transportation, essential service, transportation network, do we look along those categories? COMMISSIONER SAUNDERS: Sure. OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 76 :0 COHHISSIONER VOLPE: Solid waste? What else would fall into the categories of, you know --- COHHISSIONER SAUNDERS: I think parks and recreation and I think libraries do. That is the distinction I'm trying to make, that it's not really essential versus non-essential, it's more a priority. Obviously, police protection is more important than a library, but they are both important. COHHISSIONER VOLPEI But I guess the way I look at this, again, I'm not dieagreeing but Commissioner Hatthews lade the statement that essential services, that is a service that wouldn't otherwise be provided which people traditionally would look to their government to provide. I'm not sure. I mean, there are certain types like police protection we know is a government service, fire protection. Perhaps -- I'm not sure about emergency medical services, ! don't know whether that is really an essential service in in the real traditional sense. Parks and recreation, I guess that is, you know, we as a Board of County Colliestoners, we provide public parks, if you will, but the school Board provides for the young people in the OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 community, you know, certain recreational programs during the majority of the year, 180 days a year primarily, the YNCA provides for certain other types of recreational programs, so I guess what I'm trying to get at is there are certain services that can only be provided by government. There are other essential services, using Commissioner Saunder's everything is essential, that government can work with the private sector, if you will, to provide those essential services. Certain of them you can't. I mean, I don't see that --- COMMISSIONER CONSTANTINE: You can take that to an extreme, though. I mean, there are security companies out there so, in theory, you don't need a sherlff's department. Private ambulance companies. There are, like you say, the YMCA to offset parks. There are private utility companies out there so, in theory, to take it to an extreme, almost nothing Is essential. There is somebody out there that would provide something. CONNISSIONER NATTHEWS: Even under the category of fire protection, my husband did a needs assessment up OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 78 in Knox County, Tennessee last summer and they have a subscription fire service, and trust me, you don't want to have a fire and not be a subscriber. Trust me, you don't. COMMISSIONER CONSTANTINE: I can Just see looking up on the computer, nope, they didn't pay their subscription this year, sorry, guy. COMMISSIONER MATTHEWS: So even fire in that particular area they consider it to be an essential service. COMMISSIONER CONSTANTINE: My point is being, I don't want to knit pick. I agree, I think it's a matter of priority not a matter of what is essential, I think they are all essential, but to say --- COMMISSIONER MATTHEWS: It's how we define it. COMMISSIONER CONSTANTINE: Yes, it's a matter of priority and I obviously feel much more comfortable with the public providing crime prevention than hiring a security firm in accordance with each neighborhood's ability. I think that goes on, you can stretch that all the way to parks and rec. Some people in Golden Gate and Immokalee and OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 79 1 different parts of the County can't afford to pay dues to the YMCA so parks and rec provides the opportunities to them that wouldn't otherwise exist, so on either side you can take it to the extreme. essential. COMMISSIONER SAUNDERS: think they are all So the trick, then, is to list the services that we provide and then provide the priority to those, as opposed to trying to use the distinction of essential and public or essential and non-essential. COMMISSIONER CONSTANTINE: Do we need to prioritize those? I don't know where we're going with that. Acknowledging that is one facet of our role, and then what are the other facets other than those basic essential services? I don't know. COMMISSIONER SAUNDERS: COMMISSIONER MATTNEWS~ I agree. I had looked at what I had done as, number one, I broke them down, which isn't really necessary, because you will notice that the categories under them are very similar and that's to prioritize wherever feasible and form coalitions with other public, with other political subdivision. That OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 8O may help us either be more efficient or more responsive. COMMISSIONER SAUNDERS: I think the three categories that you have, privatization and coalitions and volunteerism, would fit under there. I would like to use a word other than privatization wherever feasible because as Tim has pointed out, it is feasible in every element of what we do, privatization is feasible. The question is whether it's practical cr makes any sense. I know what you meant but feasible is a much broader term, so I would suggest privatization wherever reasonable or wherever practical. COMMISSIONER MATTHEWS: Where practical makes even more sense because it can be something reasonable and not really be practical. MS. EDWARDS: Are these your sub components, then, under essential services, those three? COMMISSIONER SAUNDERS: Yes. MS. EDWARDS: volunteerism? COMMISSIONER VOLPE: Privatization, coalitions and The government provides eesential services, however we define them, and then the manner in which those essential servicee are delivered OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 comes into the three categories of privatization, wherever practical, is that what you said? COMMISSIONER SAUNDERS: Right. COMMISSIONER VOLPE: And then the coalition with other political subdivisions. PROFESSOR MARTIN: Do you want to list the essential services first before those three categories? COMMISSIONER VOLPE: I think we sort of agreed that --- COMMISSIONER MATTHEWS: Everything we do is essential services. PROFESSOR MARTIN: So you don'b need a laundry list, then? COMMISSIONER SAUNDERS: That's correct. MR. NORRIS: That's what we are saying. We feel that anything we are involved in is going to be ultimately essential. COMMISSIONER VOLPE: Maybe we Just want to add, I guess we are talking about public health, safety and welfare. COMMISSIONER SAUNDERS: I think part of another category would be to eliminate unnecessary programs. I OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 3396~ 82 think that is definitely a role of government, we do that every year in our budgeting process, so that if there is a service that we are providing that we deternine is not at all essential, we shouldn't be in that business. HR. DORRILL: That's what ! had, as part of your zero based budgeting concept, that you ultimately review annually and pull out and prioritize where you want your spending, and that way your spending is a reflection of the most essential things of what you have done. COHHISSIONER VOLPE: We give fodder to the local media to write about. COMMISSIONER CONSTANTINE: That's an important role. COHMXSSIONER MATTHEWS: That's an important role, isn't it? COMMISSIONER SAUNDERS: Divert them from the real issues. COMMISSIONER MATTHEWS: Without reading about what we do, X can go through the paper in two seconds. COMMISSIONER VOLPE: After you get passed the OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 83 real estate section. COMMISSIONER CONSTANTINE: comics, so --- COKMISSIONER VOLPE: record, though. PROFESSOR MARTIN: COMMISSIONER SAUNDERS: (Laughter) COMMISSIONER MATTHEWS: before it can be erased. That's Just the Don't put that down on the It's already down. Erase that tape. We need 18 minutes more Volunteerism, I Just have some comments here of how to enhance and solicit people to become more involved in volunteerism, Just to make it friendly and easily accessed, recognition and incentives. I don't think we have any programs right now for recognizing volunteers or providing incentives for volunteers that Just do an outstanding Job. I don't think we have anything right now. MR. CONRECODE: There is a program that was used in Colorado a number of years ago where particularly the elderly could get credit on their property taxes for volunteer time, they could do OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 84 tutoring in schools, they could do public service type Jobs that we would otherwise have to hire staff for and they got a $500 credit towards their property taxes. COHHISSIONER CONSTANTINE: There is actually one recognition program in the works right now that I think Dick and his people are putting together right now and that is due on the agenda within a couple weeks, so you are right, we do that like with the Golden Gate Chamber, we have special Christmas things for them, we have a luncheon and Just different things to recognize them and let them know we appreciate what they are doing. COMMISSIONER HATTHEWS: Yes, that you appreciate what they're doing. COHHISSIONER CONSTANTINE= Yes. HR. BRIGHAH= You passed a resolution recently that allows us to recognize volunteerism. MR. OLLIFF= Yes, that executive summary that we sent to the Board about the volunteers and public service. I think they said they could come back to you in April and try to provide you with at least a representation of what all the volunteer impacts are OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 85 county-wide. Volunteer week is in April, so we are starting to move in that direction. We don't have it real coordinated at this point. MR. CLARK: What we've proposed, like the civic associations, Commissioner Norris, I am sure all of you do in all of your areas, like the Adopt A Road Program. They do an immense service to the community to keeping our roads, I'm sure they assist George's group, East Naples civic Association, Golden Gate Civic Association, Naples and a lot of them have and we're proposing an award that the Commission would grant in recognition of these efforts and set up some criteria by different groups and by that you could encourage citizen participation and obvious recognition for those services. COMMISSIONER SAUNDERS: May sound kind of trifle or stupid, but like the 1,000 Points Of Light type program where they recognized real contributors, maybe we ought to do something. We don't want to single out people and then not recognize other people, but we should be doing something to recognize these volunteers. OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 COMMISSIONER VOLPE: Could I suggest that, does this represent our priority in terms of essential services through privatizerich, coalitions and improvements of volunteerism, is there -- in terms of that order, does that represent any priority or is this Just the way ws have put them up on the board? COMMISSIONER MATTHEWS: I did not put any priority to them. COMMISSIONER VOLPE: Do we want to establish any priorities within that? COMMISSIONER SAUNDERS: Probably after we get a list of different items for the role of government, we will probably have to prioritize those the way we did before. COMMISSIONER VOLPE~ I know we've got an awful lot of volunteers and whether they are volunteers who are working in the library or with the museums or working on our advisory boards, again I'm not sure to the extent that we have been very fortunate in the community to have a lot of citizen participation and if it isn't actually contributing services, whether it's through some of the civic groups and that's what I think OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 Mr. Clark is talking about, so we haven't really fostered -- people have been willing to come forward so what we are saying is we have begun the process of trying to acknowledge the contribution that they have Bade but can we actually look at areas where we should try to increase the delivery of services through volunteers? I mean, that's --- CO](MISSIONER HATTHEWS: I would think as our population grows, our need for more personnel is going to grow also, and especially in areas like the library and the museum and maybe even some other governmental services, volunteers to come in and do some of that work, number one, they get great Joy from doing it, the citizens get the service, and we have not had to put out public dollars to pay for that service. CONMXSSXONER VOLPE: Where would you put Captain Day'a progra= in thia concept? Does that fit under volunteeris~ or does that fit --- CO~ISSIONER NATTHEWS: Well, they are going to be paid, ! don't see that as volunteerism at all. COMNXSSXONER VOLPE: Doea that type of a concept, does that fit anywhere in, you know, is that -- OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 does that fit any place in that, in one of those three categories? That's a question that I don't know. CO~ISSIONER MATTHEWS: I see Captain Day's program as an enhancement possibly of our government employee structure, but not part of this at a11. COMMISSIONER VOLPE= Okay. MR. NORRIS: The last meeting we had, we have been presented a recapitulation of all the things that we talked about that morning. We don't seem to be addressing all of these items again. How does that, how does it integrate with what we are doing today with the documents here that Commissioner Matthews has brought? Have we now abandoned the ones that we talked about on our last meeting and moved over to this? Exactly what or how are we doing this? Some of this is not the same. MR. DORRILL~ I think they could certainly be a number two. Let's say, for example -- flip that back, Pepper, Just a second to where you were -- under role of government you could have a number two that would say develop and implement strategies and programs to insure increased efficiency and you might want to highlight OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 II 89 under that the Citizens Productivity Committee or further performance auditing with the individuale. I think that you are going to have to go back to your old notes and then try and get them on today's list and build some other numbers under the role of government, but number two could certainly be the productivity angle and then what you want to do from a productivity perspective to respond to that. NR. NORRIS: Well, this is what we did the first meeting and we seem to have gotten away from that and started off going with all new statements, and I'm not sure why we are doing that. Rather than expanding what we did on the meeting before, we Just have eseentially done it all over again. PROFESSOR ~ARTIN: Well, the two main points that we had on this original from the last meeting was effective and efficient government and we have not even touched that subject. I think that is what you are getting at, Commissioner Norris. it, MR. NORRIS: Exactly. MR. DORRILL: We didn't want to forget about I'm Just suggesting that a number two or number OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 90 three on today's list in terns of our role, outside of identifying essential services, the other role as previously expressed would be one of productivity. Maybe productivity ought to be number two, but I think you need to respond, you know, within productivity do you want to continue to emphasize the productivity committee for performance? you will need to do. COM)ilSSIONER MATTHEWS: Those are some things that Under government efficiency last time we were talking about streamlining government, cut fat and trim the middle. It would seem to me that at least under the essential services category that privatization, where practical, was going to accomplish whatever streamlining we can do under essential services and maybe what we have come to here is not that we are, not so much we are not talking about the same thing, we are Just talking about them in a different order and we really didn't talk too much last time about essential'services and ways that we could enhance or be more responsive or what have you, so I think we are talking about it but we're talking about it in a different sequence. OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 91 COMMISSIONER CONSTANTINE: Where you have ~nsure and increase efficiency and cost effectiveness, I think some of those go hand in hand. MR. DeRRILL: Are you all suggesting that maybe number two under the role of government would be a continued emphasis on productivity? COMMISSIONER MATTHEWS: I would think so. Productivity and keeping that as high a level as we can make it is very i~portant and in my mind the next subsequent one to that would be respo~siveness. I mean, our goal here was to make government responsive and efficient. CO~7~ISSIONER SAUNDERS= We should be Just listing those without worrying about the priority. MR. DORRILL~ Why don't you show productivity and then maybe sole subs under that. COMMISSIONER VOLPE= I think the manager mentioned, I mean we have been through a performance audit of our utility department or division, have we found that to be -- we will find out a little bit more about it as we begin to assess the performance audit but aea part of the productivity, do we want to look at OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 performance audits of other divisions within county government? Transportation services, is that one of those areas that we should be looking at? You know, Commissioner Norris, I think you at one point when you had the idea of doing a performance audit and maybe you did as well, Commissioner Matthews, was that the idea we will look at it here and take the performance audit concept into the other divisions? CO~D~ISSIONER MATTHEWS: Yes. Yes, I mean we can even, we can even look at it not being even as a performance audit, but merely put together a stream for the paper flow, not really, not so much looking at it perfor~ancs-wiae but Just to look at the way the paper flows through a particular process, to see if, from an outside perspective, we are moving the paper in the most efficient manner. COK~ISSIONER VOLPEt I guess maybe when we are talking about streamlining government, cut the fat and trim the middle management, that seems to be what the performance audit was able to identify, and it would seem to me that the concept of a performance audit as was envisioned with ut£11t£ss is something that we OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 4 93 probably should be looking at within, you know, rather than us getting into the bowels of the building to determine what is efficient and what ~s not efficient, It seems to me that we really need to have that outside resource look at us from the outside to see whether in fact there are things that we have being doing that could be done a little bit differently with a view towards streamlining. COH~ISSIONER MATTHEWS: Those kinds of things often happen when you have a fresh set of eyes and you have a procell that has been ongoing for quite sometime. MR. DORRILL= Don't forget your advisory, your Citizens Productivity Committee because I think you want to continue to emphasize that. COMMISSIONZR MATTHEWS= Yes. HR. DORRILL= Can we show that as maybe a B? COK~ISSIONER VOLPEt Could I ask the question on the Citizens Productivity Committee? Each year we kind of give them certain assignments, as I recall, certain areas that we have asked them to focus on. HR. DORRILL= Sometimes. You usually leave it up to them to go and prepare areas and subcommittee OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 94 4 assignments and they do that pretty much, they freelance their own subcommittee work aa opposed to the Board directing them in any particular area. COMMISSIONER VOLPE: When they -- so, in terme of those areas, I mean one year it was in development services that they were focused, they were focused in utilities. How do we establish for the Productivity Committee what, as our advisory group, we'd like them to do? MR. DORRILL: We have not, but there is no reason, based on the way they're constructed MR. CONSTANTINE: It might be a good idea. HR. DORRILL: You are not limited, but you typically are not. CO~ISSIONER VOLPE: If we have got a Productivity Committee, which we do and I think the consensus is that the Productivity Committee serves a very valuable role in helping to identify areas to increase productivity, if you will, and we ought to decide to dispatch them into a certain area and whether it's transportation or whether it's parks and recreation, whether it's environmental aervIces or OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 4 95 whether it's human resources. I mean, it seems that maybe we can give them a charge as a part of implementing our strategic plan. COMMISSIONER MATTHEWS= We could do that, we could ask the prcductivity committee to set up a cyclical investigation of various departments so that every department is looked at at least once every three or four years or what have you on specific years, different departments would be looked at. We could ask them to establish such a rotation. COMMISSIONER VOLPEt COMMISSIONER SAUNDERS= Yes. COMMISSIONER VOLPEt I wonder if that has any specific direct~on. COMMISSIONER SAUNDERS~ I think the ordinance basically says that they are to review all departments of county government on a rotating basis so they don't review everything every year but they do try to rotate through the various departments. COMMISSIONER VOLPE: Maybe what we can do, and not to get lost on this issue, but maybe what we should It's an ordinance that has OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 96 do is ask them to make recommendations to us as to what areas they think they would like to get into. COHNISSIONER MATTHEWS: They are already in a pattern now. I mean, we may not know what that pattern is, and maybe we need to know nothing more but a listing of what their intentions are in 1995 and 1996. COHNISSIONER VOLPE: And we can put a monitor on it and say, that's great, that's what we really want. CO~ISSIONER SAUNDERS: I think what we are trying to get at is we need to find a way to utilize the services of that committee more effectively. COMMISSIONER VOLPE: Exactly. CON]~ISSIONER SAUNDERS~ We all recognize the value that committee does provide and the value it can provide in the future, but we want to maximize that and perhaps we need to formalize the way they review the various departments. MR. SNYKOWSKI~ Since they're presenting a report tomorrow, won't they be gearing up for the next cycle, they're looking for tasks? MR. McNEES: I want to throw something out for everyone's consideration. I have worked with that group OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 a few years now. There lea real tendency for them to want to get bigger and bigger and bigger in terms of the issues that they are looking at and that has been influenced a little bit recen=ly by some of the things that you all asked them to look at in terms of the helicopter, the M.I.S. issues, and that's a fine function for them, but it's easy for them to get away from what I believe is the initial intent of creating them, looking at some of our processes. Sometimes it's as simple as, you know, how do you make a widget Just a little bit more efficiently and how do we streamline this or that and they have already gotten away from some of that kind of analysis and, yes, it's not as sexy or as much fun sometimes as the big picture issues, but then again everybody Is advising you. CO)dMISSIONER SAUNDERS{ You are correct, that was their original charge, to look at policies and procedures, steps taken by the various departments and eliminate those steps. COMMISSIONER MATTHEWS: That currently exist. COMMISSIONER SAUNDERS: And make OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 recommendations on how to improve. MR. McNEES= They have gotten away from that. COMMISSIONER MATTHEWS: We are asking them now to investigate more things that we are anticipating doing. COMMISSIONER SAUNDERS: We created a subcommittee to look at technical issues such as 800 megahertz and that sort of thing and that was in addition to the original charge. COMMISSIONER VOLPE: As a part of that, I think the point that Mr. HcNaee makes is a valid point. We have got a number of other, 41 or 42 advisory groups and somehow they must be looking at, you know, whether it's the parks and recreation advisory group, there is an E.~.S. advisory group that is relating to certain issues as it relates to E.M.S., so those advisory groups are out there, and they are to be advising the Board of County Commissioners and we get reports from them annually and then we review them, but we get, isn't it rotating? It's rotating. We don't get annual reports from all of the advisory groups. We stagger them, and like the last time they were on our consent agenda, in OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 I I1! II I III I IIII II II III all ill i ~,, , 99 terms of the reports of certain of those. I guess the thought process is they are there and if the Productivity Committee is supposed to be looking at current standard operating procedures to see if there are ways that we can improve the way we are doing business, and then there is a subcommittee to look at certain directions it would give them to look at 800 msgahsrtz or H.I.S., are we making the best use of all of these advisory committees that we have or groups in ter~s of the information and what they are doing, that's really a question. I mean, they're obviously, they have an important role but in terms of getting that information to either the staff -- I mean, is there somebody on the staff that relates to ths advisory groups? HR. DORRILL~ There is typically a start liaison for every advisory group. One of the things you are touching on might be what I would call a third area in terms of the role of government which would be public participation and in addition to a review or analysis of the advisory boards, another thing that the Board does is the annual citizen OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 100 survey. survey? CO~ISSIONER VOLPE: Is that the telephone HR. DORRILLI I would kind of think that as a role of government, public participation or citizen participation ought to be an area on your chart and I would lump advisory boards and the voter survey and the things that you do to gauge or measure the public support or involvement outside of Just essential services for productivity, I would call it more public participation. MS. EDWARDS= Consensus? COKHISSlONER VOLPEI Are you suggesting in an organized way, Hr. Dotrill, of public participation in terms -- we have it through our volunteerism, we have it through our advisory groups -- are you saying that somehow the Board ought to tap into those resources on a regular, ongoing basis? HR. DORRILL: Have more of a plan, not only concerning that we do some things but it Just seems to be a little scattered and maybe bring public participation a little more in focus and have a plan and OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 lol put more of a focus and whether it is a priority of the Board is something that is going to remain to be seen. COMMISSIONER VOLPE= The whole idea, as I understood it of the telephone survey, part of what is intended is to solicit from the community issues that the community has identified as being important, and then helping the Board to prioritize those issues as perceived by the public and I think that has been an effective tool. MR. DORRILL: I think it's important. I brought part of that today. For example, the top five public concerns expressed to the survey this year, number one and number one for every year has always been road improvement and maintenance programs, a concern of practices. Growth management and growth control were number three. Law enforcement is number four but up substantially. Law enforcement has historically been nine or ten, it was up to four. Water supply concerns were number five. Typically, those arm the types and I'm Just saying that, as stated goals and objectives, that public OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 102 participation te real important to what you ought to do and to have it as number three. COMMISSIONER MATTHEWS: You are talking public participation other than the voluntary work that we want to establish? HR. DeRRILL= Yes, and maybe even could be broadened through, you know, we are anticipating trying to inprove on public education as part of that and trying to develop some plans to present to the Commission about what to do with this new Channel 54 in terns of program enhanced broadcasting over the local cable C-Span equiplent and that can be a public participation type objective of the County Commission as well. COMMISSIONER MATTHEWS= Okay. COMMISSIONER VOLPE~ I don't know If it's necessarily related but as long as you are talking about public participation, it seems to me that our district commission meetings, if that is what we are calling them now, have been really that opportunity, and --- HR. DeRRILL= Town hall meetings. OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 3396. I 103 COMMISSIONER VOLPE: That seems to me to be another vehicle. It seems to me as you look back over the last 12 months we haven't touched on all the communities yet but, I mean, I sense that the Board feels that that is a worthwhile exercise and as a part of that we ought to plan on developing that on a regular ongoing basis because it seems to me that going out into the various communities is important to solicit the public participation even though we get the very narrow issues sometimes when we are out there but I think it's really helpful for us to get a little better sense of the individual communities within the overall communities, so again you are talking about an interactive, you know, phone your County Commissioner, hello, sort of thing. phone calls. MR. CLARK: We will be taking all these County government and the commissioners, we all have had a lot of the civic association meetings, we all attend a lot of these so I think there is a great deal of public participation both ways. We come here, they go there, they call, and I think there is a great deal of it but as Neil stated, OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 104 7 Laybe to better utilize that infoNation or centralize that infomarion so we can get a more cohesive view point of what the public wants at various times. Sometimes it's parochial, in fact probably most of the time but collectively there may be some general things there. CO~ISSIONER NATTHEWS: I think as County Commissioners, I would like to see, of the broad issues that we handle, a better handle on whether we are hearing from the noisy minority and what about this great silent vote out there, do they really take what we do or do they Just think it doesn't matter what they think or want, we're going to do what we think anyway. I mean, that publio participation may be a real goal to try to get more and more of the general public involved in running their local government. Sometimes I really feel like we hear mainly from a very noisy minority and it sounds like a lot of noise, but I'm not sure that we are really hearing it fro~ a real representative population. CONMXS$IONER VOLPE= Again, at one point we had discussed some sort of a public formality, I'm not sure OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 ~ 7 105 if it's related to this but in terms of you have got the chairman of the Board of County Commissioners, you have got the constitutional officers, you have got the president of -- I guess is what he is called -- of the School Board or chairnan of the School Board and you have got the mayor of the City of Naples, and you have got the Mayor of the City of Everglades, you know, there may be that opportunity to have those individuals, you know, somehow, because they are providing, we are all providing some of the lame letvices to the same public in a way and again I don't know where that fits or how it fits. You know, that might be something. MR. OLLIFF= That might be something. It's sort of the lame thing, but we provide services, we divide them up and we laid we wanted these services to be more efficient and of course more effective and under the effective heading we are also talking about you can be as efficient as you want but you may be providing the wrong service, so it's developing some kind of a mechanism that you are hearing in the public so that you know that we are being as efficient as we can but we arm also providing the OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 106 service that they wanted us to provide. We are making decisions they want to us make, and so we are trying to develop internally some type of Leasure that we are more geared towards developing some systems so that we hear from the public and we are making sure that is funneled back up to the County Commissioners and on the other hand, that you will have these things fall into two ~aJor categories, making sure we are providing what the public wants and on the other hand that we are doing it as efficiently as we can. When X look at this, and I may be way off base here but when you talk about the the role of government, yes, we are going to provide essential services and I think everybody seess to be saying the same thing, we want to provide them as efficiently as we can, we want to provide them as effectively as we can and X think all of these provided under these two major headings under efficiency, it talks about productivity efforts, citizen reviews, trying to make sure we are as efficient as we can and the effective side we are talking about using volunteers more, public participation and make sure that we are hearing from the public, talking about advisory OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 107 board use, coalitions with other suNivisions, that is making us more effective. That may be the way to think about how to show that. COHNISSIONER CONSTANTINE: Some of that is going on now. Last week Net1 and I met with some members from the School Board and we do that quarterly. CONHISSIONER VOLPE= Yes, that's good, I agree, but what that lacks in my view is that that is fine for all you to meet and as we all have and I think that should continue, but I'm suggesting that there should be a public forum for that to occur as well. You know, the idea of the exchange of an Idea and sharing of information has been done, I think that that is important but again we are talking about the public participation and what ws may not be able to draw from the citizenry as the Board of County Commissioners as perhaps are school boards, citizens committees. They don't get a lot of overall, you know, statements may not be accurate but participation and if you had a forum with these Issues where you had the chairman of the Board of County Commissioners, School Board, mayor, I mean you might get more of an opportunity to solicit and OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 108 elicit that public input. HR. CONRECODE: If I could throw one item out, it's fitting into none of the categories but somehow, some similarities. I Just kind of wrote down the word influence as a body. This Board has a lot of influence on a lot of issues, like Tempe University, South Florida Water Management issues, D.O.T. priorities, input to the legislative delegation, coordinating with the School Board and a lot of these issues which are a role of government but a significant role that you play as a body influencing the outcome of some of these things that really affect inter-agency cooperation and coordination. COKHISSIONER VOLPEt That may be true, but --- MR. CONRECODE= I think recognizing that as one of your roles and maybe going off of that and saying, okay, if we have a role to influence outcomes like the location of Tempe University, the D.O.T., then in recognizing that, and the cooperating, that is the direction we'd like to take for Collier county. COMMISSIONER VOLPEt Or how to coordinate that OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 109 influence, right? MR. OLLXFF= We have never done a real good Job of that. Florida Legislature gives us a lot of things that would impact but have we ever said as a Board here is the position we want to take? COKNISSIONER VOLPE: Sometimes as an add on item on our agenda we have done that. CONI~ISSIONER NATTHEWS: I will agree, it would be nice to know there are things coming up in a week or two before they really are coming, so that we have the opportunity to think about what it is we want to do and how we want to approach it. Often what happens is, yes, it's On an add on and one of us is saying yes, we ought to do that and I think it sounds good and the rest of us are agreeing because it sounds good but we really may not understand all of the different facets to it, merely because it's an add on item and we get 30 seconds to it. CO~NISSIONER ¥OLPE: But if you had, I mean, those issues are very important, then through the collaborative efforts, you can really kind of peddle that influence a little bit better if it were a bit coordinated, from working with a certain body whether OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 11o it's the legislative delegation or whether it's with some other of the groups to do that. COMMISSIONER MATTHEWS= Certainly, if we have got that kind of influence and we are not using it, we ought to look at trying to find --- MR. CONRECeDE= Set a goal or task, you thereby direct staff to coordinate with the legislative delegation on funding issues, coordinate perhaps at a higher level to influence the priorities of funding and some of these other llSUel. COMMISSIONER VOLPE= One of the things we have not done as a Board is we really don't have, and I have had this discussion with the manager, committee assignment. If you look at those rules of procedures that we share, there are various committees and different commissioners have different responsibilities. For example, serving on the finance committee or serving on some other committee and as a part of the evolutionary process, we have gone from, you know, being commiseioners at large to being district commissioners now, there may be the opportunity for better use of the committee structure at the Board level and working OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 together, you know, once we become a bit more familiar with what the staff is doing on a particular issue. There iea downside to that and I understand that but in a meaningful way being able to report to the four others as to this is where we should be and what the priorities should be, and using the influence but again the manager has I think some feelings about the use of the committee structure at the Board level, and maybe we could -- can you share with us, Mr. Dotrill, your thought procese about the committee structure at the Board level? MR. DORRILL: In terms of having individual COHHISSIONZR VOLPE: Yes. MR. DORRILL~ There's some counties that work that way. It can be very difficult, and my experience with it has been it has a negative aspect where you, I don't know, you would have eight commissioners responsible for a particular area and then somehow they would be the experts on an area and they would hold separate meetings with the staff to develop and review agenda items or ordinances before they could come to the OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 3.12 full commission, and I know there are sole communities that do that. My experience with it or my observation, X know that one time Lee County kind of had a system like that, it tended to lake specialists of certain commissioners or certain commissioners ended up with very important committee assignments, be it public work or community development and then there are a lot of side issues in Lee County and then it was who ~ould be responsible for ths board authorities up there, which is a big deal in Lee County and X don't know that it always works that way, but X know that Lee County has tried something like that. COHHISSIONER VOLPE: That is the downside. COHHXSSIONER SAUNDERS: I think we are struggling with do we licro manage or do we macro manage and I think if we start getting into committee assignments, we are beginning to go in the direction of lore micro management and I think what one of the things we are trying to do is find a way to free up County Comlission time to do more long range planning and I think perhaps a role of government should be to engage in development of policies and procedures, to implement OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 various programs, and then to provide oversight for these but once these directions are given to the manager, the day to day operations of those programs will be the manager's. The end result would be for our review and maybe we need to talk in terms of the role of government in terms of development programs and procedures or policies, and in a general scope, and then providing oversight for these programs, getting away from the day to day micro management. An example of I guess what I'm talking about is we spend, perhaps we spend an inordinate amount of time dealing with issues that affect a very small number of people. For example, variances, we might spend an hour or an hour and-a-half of a board meeting dealing with a variance that affects only one person, and once the policy is established in terms of how variances will be approved, the County Commission shouldn't be dealing with that very detailed issue that affects practically no one. We need to find ways to free up our time so we can develop these general policies and procedures. I would like to list something there as a role of government in terms of developing these general OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 114 quidelines and procedures. COMMISSIONER CONSTANTINE: Right now what we need to do is try and sum up today and where we are going to from here because it's Just about time to go. COMMISSIONER SAUNDERS: Jennifer, that would be develop policy and procedures and then provide oversight of results or review of results. COMMISSIONER VOLPE: That kind of fits into what we are doing now. There is a little bit more long range but I assume you back away from the long range five years and bring it back to one year and that is kind of where we are. PROFESSOR MARTIN: That's what was pointed out in that first hand out. You are talking about master planning and then you are talking about implementation of these plane with report backs, how are we doing, and I think that we have deviated although of this is very important. COMMISSIONER SAUNDERS: We're on the role of government and I think role of government should be master planning. PROFESSOR MARTIN: It's well documented in the OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 115 paper I got from the attorney's office as to what these plane should be. Have you all got a copy of this, from the standpoint of what people are expecting? Maybe we should do that. I'm sorry, we can provide you a copy of this, that I received at the time I got the assignment from the attorney's office with regard to your major responsibilities in this area, and like you say, we need to put this in a five year plan with the time element you are talking about in order to make it strategic and I would hope we could have the initial part of this in writing in time for October let. COHHISSIONER VOLPEt whatever it is? PROFESSOR HARTIN= Can we get a copy of Yes, I will ask Jennifer. MS. EDWARDS= Let me explain what this is. In working on the video we're doing for Channel 54, I asked the County Attorney's Office Just to describe the function or the role of the Board of Commissioners so they have very succinctly written a few paragraphs and that is what we are using here. ! will make a copy of it for each of you. OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 116 107 COHNISSIONER VOLPE: So you are summarizing MS. EDWARDS= Yes. COHHISSIONER CONSTANTINE: Do we need to summarize this and also where are we headed from here, what is our next step? COHHISSIONER MATTHEWS: Our next date is, what, March 31st? COHNISSIONER SAUNDERS: No, March 28. The Tuesday before the 31st. COHHISSIONER MATTHEWS: Oh, okay. CO~ISSIONER SAUNDERS= It seems ~o me that we are go~mg to, on the 292h, continue this 1~s2, l~st the pr~ortties after we do ~he dot vo~ng and ~hen go to the ~ext category. CO~ISSIONER MATTH~S= I guess the question becomes do we continue with the maJo= categories and try to define theB, or do we drop back and try to define addi~onal tasks and ~ethods by which we are going to achieve the~. My preference is to continue w~th the ~aJor categories un2~l we get them clearly defined and then we'll drop back and --- OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 117 COMMISSIONER CONSTANTINE: agree with you. COMMISSIONER VOLPE: I think I would So we have got three other categories that we have identified, major categories? We have done one and-a-half right now, is that what wa have done? HR. DeRRILL: Almost two. COMMISSIONER VOLPE: So, on the 28th or 29th we will pick up with the balance of them and go through the same process? COMMISSIONER SAUNDERS: Those will probably go much more quickly than the two we tried today. COKNISSIONER MATTHEWS~ The economic factor really, that was the shortest one. COMMISSIONER CONSTANTINE= Thank you, and we'll see you the 29th. (Whereupon, the meeting was concluded.) OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964 118 STATE OF FLORIDA ) COUNTY OF COLLIER ) X, Jaclyn M. Ouellette, Deputy Official Court Reporter, do hereby certify that the foregoing proceedings were taken before me at the date and place as stated in the caption hereto on Page I hereof; that the foregoing colpurer assisted transcription, consisting of pages nulbered 2 through 117, inclusive, is a true record of ~y Stenograph notes taken at said proceedings. Dated this 16th day of March, 1994. ty Official Court Reporter 20th Judicial Circuit STATE OF FLORIDA COUNTY OF COLLIER The foregoing certificate was acknowledged before me this 16th day of March, 1994, by Jaclyn M. Ouellette, who is personally known to me. OFFICIAL COURT REPORTERS, COLLIER COUNTY, NAPLES, FL 33964