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Agenda 04/02/2012COLLIER COUNTY DIVISON OF PUBLIC SERVICES Parks and Recreation Department 15000 Livingston Road — Naples, Florida 34109 — Phone (239) 252 -4000 — Fax (239) 514 -8657 Website: colliergov.net GOLDEN GATE COMMUNITY CENTER ADVISORY BOARD AGENDA April 2, 2012 I. Call to Order II. Attendance — Establish a Quorum III. Approval of Agenda IV. Approval of Minutes — March 5, 2012 V. Public Comments VI. Old Business A. Recreation Highlights — Vickie Wilson B. Playground Update —Vickie Wilson VII. New Business A. Month to Date Budget/ Year to Date — Annie Alvarez B. Review Budget FY 2012 -13 — Annie Alvarez C. Review Updated 5 -Year Plan — Annie Alvarez D. BMX State Qualifier Budget Report E. Advisory Board Resolution F. Roof Maintenance Vill. Member Comments IX. Adjournment The next meeting May 7, 2012 at 6:00 PM Collier County Golden Gate Community Center 4701 Golden Gate Parkway, Conference Room "C" Naples, Florida March 5, 2012 MINUTES OF THE MEETING OF THE COLLIER COUNTY GOLDEN GATE COMMUNITY CENTER �• ; 1 Naples, Florida, March 5, 2012 LET IT BE REMEMBERED, that the Collier County Golden Gate o 3aNnIa MAYI - /-I, BY..... _............... Community Center. Advisory Board, in and for the County of Collier, having conducted business herein, met on this date at 6:00 PM in a REGULAR SESSION in Conference Rooms "D" of the Golden Gate Community Center, 4701 Golden Gate Parkway, Naples, Florida, with the following members present: CHAIRMAN: VICE CHAIR: Fiala , U/ Hiller Henning Coyle Coletta Kaydee Tuff James Klug III Bill Arthur Darrin Brooks Peggy Harris Misc. Corres: Date: Item #:I u—s "-p+` Is Copies to: ALSO PRESENT: Annie Alvarez, Regional Manager III Vickie Wilson, Community Center Supervisor Ray Coriano, Program Leader 1 GOLDEN GATE COMMUNITY CENTER ADVISORY BOARD AGENDA D �, March 5, 2012 MAR Meeting will be held in " ROOM D" I. Call to Order I BY: .... _­ .............. 11. Attendance — Establish a Quorum III. Approval of Agenda IV. Approval of Minutes — February 5, 2012 Fiala Hiller ---- V. Public Comments Henning 7: Coyle L -- VI. Old Business Coletta A. SSA of BMX B.. Recreation Highlights — Vickie Wilson C. Playground Update —Vickie Wilson D. Media Update — Kaydee Tuff E. Shading for Playground F. Vacant Position: Program Leader VII. New Business A. Month to Date Budget/ Year to Date — Annie Alvarez B. 5 -Year Plan — Annie Alvarez C. Carry Forward Misc. Comes: C.. Roof Maintenance Dells, 22 -112. VIII. Member Comments Item #: l CST 2 Y4 11 IX. Adjournment Copies to: The next meeting April 2, 2012 at 6:00 PM Collier County Golden Gate Community Center 4701 Golden Gate Parkway, Conference Room "C" Naples, Florida March 5, 2012 I. Call to Order The meeting was called to order at 6:03 PM by Chairman, Kaydee Tuff. II. Attendance — Establish a Quorum A quorum was established. III. Approval of Agenda Bill Arthur moved to approve the March S, 2012 Agenda as submitted. Second by Peggy Harris. Motion carried 5 -0. IV. Approval of February 6, 2012 Minutes Bill Arthur moved to approve the February 6, 2012 Minutes as submitted Second by Peggy Harris. Change Header Page: James Klug III from Chairman to Vice Chair Kaydee Tufffrom Vice Chair to Chairman Jim Klug moved to approve the February 6, 2012 Minutes as amended. Second by Bill Arthur. Motion carried 5 -0. V. Public Comments None VI. Old Business A. SSA of BMX —Addressed after VI. B. B. Recreation Highlights Vickie Wilson distributed a report on the February and March Events. (See attached) She reported attending a UCUNational BMX event February 10 & 11 held in Oldsmar to research what it would take to host a National BMX Event. The event would bring revenue into the Golden Gate and surrounding areas. Other events reported were as follows: • February 11 — Yard Sale was held with 41 participants. • February 11 - CC Sheriff and the GGCC held an outdoor movie with approximately 50 participants and noted it was a cold night. • March 5 — Harry Chapin Food Bank truck distributed food between 2:00 — 5:00 pm. • March 9, 10 & 11 — Frontier Days with a parade on March 10. • March 17 — PAR float in the St. Patrick's Day Parade Peggy Harris suggested Staff revise information to the GGCC sign on the Frontier Day Events: • It starts on March 8th • Change time from 4:00 pm to 3:00 pm. • If room on sign, advertise parade. 2 March 5, 2012 A. SSA of BMX Ray Coriano gave a PowerPoint Presentation on the Sunshine State BMX Qualifier held January 13 — 15, 2012. He described the event activities for each day and made overall comments. The event had a direct economic impact of $485,940. It was noted BMX racing is an Olympic Sport. Kaydee Tuff reported the GGCC Facebook page has been setup. Upon approval by the Media Director; Rafeala Zapata will become the Website Administrator. Staff will provide Kaydee Tuff with additional pictures from the BMX event. The Advisory Board asked for an update on the letter Alex Hutchinson wrote to the BCC and County Manager regarding his track safety concerns during the BMX State Qualifier. Ray Coriano provided his response to Leo Ochs Mr. Hutchinson's letter via a certified letter. (See attached) Discussion was made on track improvements required for the track to become a sanctioned track and it was decided Staff would contact the Track Designer for possible improvements and costs. The Track Designer agreed to donate time and only charge for material. The project will be added to the 5 -Year Plan. Staff will provide the GGCCAB with periodically /quarterly status reports. C. Playground Update Vickie Wilson reported the surfacing and sidewalk project was completed. She distributed quotes from Swartz Associates, Sun Shade, Shade Systems and Creative Shade Solutions. Some discussion was made on the durability and the life of the shade materials as quoted it was decided the GGCCAB will review presented quotes and discuss the project at the next meeting. Staff will research possible shade issues with Fleishman Park. D. Media Update — Previously addressed E. Shading of Playground — Previously addressed F. Vacant Position: Program Leader Annie Alvarez reported the Program Leader position will be re- advertised and may have position filled by mid - summer. VII. New Business A. Month to Date Budget/ Year to Date 3 March 5, 2012 Annie Alvarez distributed the 130 Monthly Report dated March 5, 2012 and reported the Projection, Revenues and Expenses were on track. (See attached) An Account Major Expenditure Detail Item 2011 -2012 Budget was distributed. (See attached) Staff is currently waiting for Budget Instructions with a 5% budget cut. She recommended the Advisory Board hold a Budget Workshop. A consensus was formed to hold the Budget Workshop meeting on March 29 at 6:00 pm. Staff will provide a draft budget. It was suggested Staff include actual costs from the previous year for comparison. A second consensus was formed to have Jim Klug meet with Ilonka Washburn or Cheryl Pryor to clarify the final carry forward funds, calculations and transfers. GGCCAB has only received an estimated amount. B. 5 -Year Plan Annie Alvarez distributed the PAR 5 -Year Plan and reviewed the following GGCC Projects. (See attached) She confirmed the Advisory Board suggested shade structures and the refurbishment of BMX Track. C. Carry Forward — Addressed previously D. Roof Maintenance Vickie Wilson reported the roof was repaired and never replaced. Kaydee Tuff asked Staff to double check. She had recollections that some part of the Center roof had been replaced. It was suggested roofing be included in the 5 -Year Plan. VIII. Member Comments Jim King addressed several items as follows: • Requested an update on the sod and sidewalk drop -offs. Staff responded this is an unfinished unfunded project. He suggested Staff add to 5 -Year Plan. • Future Blue Grass Festival He stated the GGCC facility is perfect and he would like the GGCC partner with the Lions Club to hold a Blue Grass Festival next season. Lions Club has expressed interest on this event. • Advisory Board Resolution regarding the Advisory Board Terms. He suggested meeting with Ian Mitchell and Tom Henning to get this issue resolved. • After School Business Plan Staff will provide a comparison on transportation versus walking students by Staff Cost Analysis/ Cost Effective on After School Care. There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 7:20 PM. 2 March 5, 2012 COLLIER COUNTY GOLDEN GATE COMMUNITY CENTER ADVISORY BOARD k&Z661 (:� , e� Kaydee Yuff, Chairman These Minutes were approved by the Committee /Board on 2- - 7-.0 1 Z , as presented or as amended 5 NA A ft G I I 2R) 01) 1 2 Collier County Parks and Recreation Department participated in the Golden Gate Frontier Day Parade and the City of Naples St. Patty's Parade. Threw out candy and handed out Summer Camp information. &,&p ,Cyt_1 2.1 &- 22 Energy Assistance Program was held ffkRCH 23 Coalition for Aging Workshop was held Q A " - P -) Ert 1 AIPIWIL 14 "Got Camp,, Expo will be held at NCRP. Vickie received word currently from 1S vendors and still looking for more. This ievent is set for all camp groups to showcase their programs. RIL 14 VPK/Summer Camp registration opens. APRIL 14 Community Yard Sale/Spots available Af,p.IL 28 ,0., 29 American Cancer Walk If you arents that rare for their g-randebildr-B lease - contact - is a cyrant to hel them with summer camp tuitJOH Fleischman Park Playground Cover: 1. Has been in place since 2006 2. Maintenance crew had to take down once for a tropical storm and took 4 months to get it back up. 3. Wear and Tear has been good, they have not had a problem. Though they are getting ready to replace it, and get the method that the center staff can go out and take the structures up and down by themselves. 4. Could not get an estimate of how much the $ amount was. After School Comparisons Staff: Currently 1 staff x 20 hrs.p /w x $10.30 x 36 weeks= $7420.00 salary * ** *Van costs are estimated * * ** $.55 p /mile x 2miles p /day x 180 days= $198.00 Total Expenditures: $7700.00 (rounded) Walking ration is 2 staff /15 children Salaries would be $7420.00 x 2= $14,840 Parents do not put their children in a program that they have to transport or walk to; all our parents are working households. Revenue: Fall Session 11 children x $500= $5500.00 4 children (4c's) fees vary = $ 4917.84 Total Revenue: $10,417.84 Revenue: Spring Session 9 children x $500= $4500 1 child x $400 = $400 (20% scholarship) 1 child x $300 = $300 (40% scholarship) 4 children (4c's) fees vary = $5908.44 Total Revenue: $11,108.44 ** 4c's pay $13.60 p /day ** ** County kids pay $5.00 p /day ** Tropical Fest Expenditures /Revenues 1 Supervisor x $31.00p /h xlOhrsp /dx2 days= $620.00 (event coverage Fri. & Sat.) 2 workers x $15.00p /h x 8 hrs = $240.00 (Sat. & Sun. cleanup) 1 Supervisor x $31.00p /h x 8 hrs= $248.00 (contacts for music and food vendors) Port o Lets: $250.00 Sound Personnel: $500.00 Music: $2500.00 Sheriff: $500.00 Garbage: $113.00 Permits: $450.00 TOTAL: $5421.00 Revenue received: C01 A1,: 5+5800.00 PROFIT: $379.00 m U Q m m U U m U U U U m m Co- (a g of I! 40 0 0 0 U) r- v3 c_ m � N E 0 °� N o C a 00 7 O N t0 N � d 'D dvcaw�d N OO a U rn0 0 'Nt �oJ �-0 a,� MU-0 cO N a a. 9!w- IQ' to lL : 0' aa�aaa'aaaaaa UUUUiUUUUUUU l0 a d U 7 N d a U 0 O a' U C9 0 C 16 ? J J to O l6 U a O r x m Y (n O ca 2 :3 0 U m 00 � d o a @ m N lT0 OI N N R T � caa c) (D(U7 C 9 t- C) C9 0 0 0 N d Y y O N D a mU c�c v n 0 0 3 LL to n Y w O 0 U O U (n LL = (TS Y O Q- CL. E 'e) 000u) cn E u, d N m U U U i r c a� E N n c IF w cc .L N � N J N 'v N LL IL N N 2 2 2 2 Fleischman Park Playground Cover: 1. Has been in place since 2006 2. Maintenance crew had to take down once for a tropical storm and took 4 months to get it back up. 3. Wear and Tear has been good, they have not had a problem. Though they are getting ready to replace it, and get the method that the center staff can go out and take the structures up and down by themselves. 4. Could not get an estimate of how much the $ amount was. EXPENSE Sub Total $ 913,700.00 PERSONAL SERVICE $ 559,700.00 OPERATING EXPENSE $ 354,000.00 130 2010/2011 Fund Ctr / Comm Item Adopted Budget 157710 GOLDEN GATE COMMUNIn $ 535,800.00 $ REVENUE Sub Total $ (518,300.00) REVENUE -OPERATING Sub Total $ (518,300.00) Curr Ad Valorem $ (321,300.00) EXPENSE Sub Total $ 1,054,100.00 PERSONAL SERVICE $ 518,700.00 OPERATING EXPENSE $ 475,400.00 CAPITAL OUTLAY $ 60,000.00 °I, 'TOACA Fo r Zc)1 26,790.00 $ 509,010.00