Minutes 03/29/2012� w
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BY....— ..................
Golden Gate Community Center
Advisory Board
Unsigned Minutes/No Quorum
Unadvertised Budget Workshop
Held on
March 29, 2012
Fiala
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Hiller
Henning
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Coyle
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Coletta
Misc. Corres:
Date : 12-
Item ��.a'T 2 W IS
Copies to:
COLLIER COUNTY DIVISON OF PUBLIC SERVICES
Parks and Recreation Department
15000 Livingston Road — Naples, Florida 34109 — Phone (239) 252-4000 — Fax (239) 514-8657
Website: colliergov.net
GOLDEN GATE COMMUNITY CENTER
ADVISORY BOARD
AGENDA
Budget Workshop
March 29, 2012
I. Call to Order
11. Attendance — Establish a Quorum
III. Budget FY 2012-13
IV. Member Comments
V. Adjournment
The next meeting April 2, 2012 at 6:00 PM
Collier County Golden Gate Community Center
4701 Golden Gate Parkway, Conference Room "D"
Naples, Florida
March 29, 2012
MINUTES OF THE MEETING OF THE COLLIER COUNTY
GOLDEN GATE COMMUNITY CENTER
ADVISORY BOARD
Naples, Florida, March 29, 2012
LET IT BE REMEMBERED, that the Collier County Golden Gate
Community Center Advisory Board, in and for the County of Collier,
having conducted business herein, met on this date at 6:00 PM in an
UNADVERTISED SESSION in Conference Rooms "B" of the Golden Gate
Community Center, 4701 Golden Gate Parkway, Naples, Florida, with the
following members present:
CHAIRMAN: Kaydee Tuff (Absent)
VICE CHAIR: James Klug III
Bill Arthur (Excused)
Darrin Brooks (Absent)
Peggy Harris
ALSO PRESENT: Annie Alvarez, Regional Manager III
Vickie Wilson, Community Center Supervisor
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* ' March 29, 2012
I. Call to Order
The meeting was called to order at 6:03 PM by Vice Chair, James Klug III.
II. Attendance — Establish a Quorum
A quorum was not established.
M. Budget FY 2012 -13
Annie Alvarez explained 306 Funds as Repair and Capital Projects and the
procedures and the process the Department takes prior to the approval of actual
projects by Public Services.
Staff distributed a GGCC 5 -Year Plan for consideration to be funded by 306.
• FY 2015 Resurface Parking Lot - $50,000 (moved to 2014)
• FY 2015 Roof - $100,000
Staff noted Facilities made this entry. No indication the roof needs to be
replaced. Roof has been patched. Staff will check on the roof entry and
report to Advisory Board at the April 2nd meeting.
• FY 2013 Shade Structure Playground - $50,000
• FY 2014 Redo BMX Track - $50,000
• FY 2013 Pavers at Wheels (removed - completed)
• FY 2012 Playground - $60,000 (currently in budget to September 30th)
• FY 2013 Parking Stops (removed — completed)
• FY 2015 Signage - $20,000
It was noted 5 -Year Plan can be revised at any time.
Jim Klug suggested adding a roadway into the bandstand between the retention
area and the fence by moving the fence back to the palms.
It was suggested the item be discussed at a regular meeting.
Jim King also suggested adding the sod and sidewalk drop -offs to the plan.
Staff responded the project was not a Capital Project and not expensive. Staff
plan to complete the project this year.
Changes discussed will be made and presented to Advisory Board for approval at
next meeting.
An Expenditure Service Level Analysis grouped by Fund Center for FY 2012
report dated June 2, 2011 was distributed and reviewed.
Staff disclosed property values and ad valorem would not be available until June
1 and made a recommendation the Advisory Board make the 5% budget cut of
$27,790 in Capital Outlay. The cut would not alter Operating Budget of $354,000
or the Personal Service Budget of $559,700.
Jim Klug expressed concern in the replacement of Capital Outlay funds and
asked how the MSTU funds would be replaced.
Staff responded it would not be replaced.
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March 29, 2012
Peggy Harris asked numerous questions regarding Operating Expenses and
Personal Services line items. Staff addressed all questions and agreed to look
further into the following items for possible cuts:
➢ 644170 — Rent Temporary Storage
➢ 647110 —Printing Binding Outside Vendors (cut 5 %)
➢ 649990 — other Miscellaneous Services
She suggested that next year Staff provide a Profit and Loss Statement on every
event and monitor the profitability for the Center.
Discussion was made on revenue received from groups that meet at the Center
and revenue lost from groups grandfathered in. Groups with 50% of the
membership who live in the district do not have to pay rental. Staff noted
several groups give donations to the Center.
Jim Klug recommended Staff review rental facts on groups and organizations
that utilize the Center facilities and come back with a recommendation and
provide current Bi -Laws for further discussion.
The Advisory Board Members present were in agreement and recommended the
budget as presented be adopted by the Board. The revised 5 -Year Plan and
proposed Budget will be presented at the next meeting.
IV. Member Comments
There being no further business for the good of the County, the meeting was
adjourned by order of the Chair at 7:43 P.M.
COLLIER COUNTY GOLDEN GATE
COMMUNITY CENTER ADVISORY
BOARD
Kaydee Tuff, Chairman
These Minutes were approved by the Committee /Board on
as presented or as amended
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