Minutes 03/21/2012Collier County Government
Productivity Committee
Meeting Agenda
County Manager's Conference Room
March 21, 2012
2:00 P.M.
Introduction
A. Welcome /Call to Order -Steve Harrison
AP D
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BY........................
B. Approval of today's meeting agenda
C. Approval of the Productivity Committee meeting minutes from 2/15/12
D. Acceptance of the Insourcing /Outsourcing Subcommittee Minutes from
2/22/12 Fiala V_
Hiller
Henning
Coyle
Old Business Coletta _ _
A. Quarterly report on impact fee revenue -Amy Patterson
B. Brief report on current information from the Human Resources Department -
Cheryl Pavlick
C. Review and approve the Workplan for 2012 (with emphasis on indentifying
objectives for each workplan item and subcommittee assignments)
Ill. New Business
IV. Committee Member /Staff Comments
V. Public Comment
VI. Adiourn -The next meeting is currently scheduled for April 18, 2012 at 2pm in the
County Manager's Office Conference room. Misc. Corres:
Date: _-I (2-H 11-2
Item #: IUZ-2 14 %o
Copies to:
March 21, 2012
MINUTES OF THE COLLIER COUNTY
PRODUCTIVITY COMMITTEE
Naples, Florida, March 21, 2012
LET IT BE REMEMBERED, the Collier County Productivity Committee in
and for the County of Collier, having conducted business herein, met on this
date at 2:00 PM in REGULAR SESSION in Building "F" of the Government
Complex, in the County Manager's Conference room, Naples, Florida with the
following members present:
Chairman: Steve Harrison
Vice Chairman: Janet Vasey
Gina Downs
Rich Federman
James Gibson, Jr.
Tom Lykos
Cheryl Pavlick
Leslie Prizant
Joseph Swaja
Vlad Ryziw
Joe Wall
ALSO PRESENT:
Jim Coletta, Commissioner, BCC Liaison
Mike Sheffield, Business Operations Manager — CMO
Crystal Kinzel, Finance Director, Clerk of Courts Office
Andrea Marsh, Finance Director, Collier County Sheriff's Office
Amy Patterson, Manager Impact Fees & EDC
Amy Lyberg, Director Human Resources
Len Price, Administrator Administrative Services
Winona Stone, Corporate Planning and Performance Improvement Consultant
Joyce Fletcher, League of Women Voters
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March 21, 2012
Any persons in need of the verbatim record of the meeting may request a copy of the audio
recording from the Collier County Communication and Customer Relations Department.
I. Introduction
A. Call to Order — Steve Harrison, Chairman
Mr. Harrison called the meeting to order at 2:03 p.m. and a quorum was established.
B. Approval of today's meeting agenda.
Mr. Swaja moved to approve the agenda with no changes. Second by Mr. Wall.
Carried unanimously 7 -0.
C. Approval of the Productivity Committee Meeting Minutes from 2/15/12.
Mr. Ryziw had a correction to change the word "city" to "county" on page 3. Mr. Swaja
moved to approve the minutes (with the correction) from February 15, 2012. Second by
Mr. Ryziw. Carried unanimously 7 -0.
D. Acceptance of the Outsourcing/Insourcing Subcommittee Minutes from the meeting
held 2/22/12. Mr. Swaja motioned to accept the Outsourcing/Insourcing Subcommittee
Meeting Minutes from 2/22/12. Second by Ms. Downs and carried unanimously 11 -0 (4
additional members joined the meeting).
E. Introduction of Ms. Stone, new liaison. Ms. Stone passed out some information
regarding strategic planning and her biography for the members to review. She will be
the new liaison to the Productivity Committee upon Mr. Sheffield's promotion to Interim
Communication and Customer Relations Director. Mr. Sheffield gave Ms. Stone a folder
containing the Productivity Committee's official meeting procedures.
II. Old Business
A. Impact Fee Revenue. Ms. Patterson passed out information for the group regarding
impact fee revenues for the past several years. She went over the differences and
answered questions. Ms. Vasey asked what the school impact fee collection would have
been had the rates not been changed. Ms. Patterson will send the information as
requested. The group will add an item to their work plan regarding their options for
reviewing upcoming impact fee studies. Ms. Patterson explained that the major studies
will include Roads, Jails and Parks for this fall and the indexing will begin in November
or December.
Mr. Lykos would like to have information on the Crestview Park Apartments and the
Summer Lakes /Sawgrass Pines Apartments impact fee deferral payoffs. Ms. Patterson
will provide a breakdown for each payoff as to which impact fees were credited and the
dollar amount of each allocated based on the total amount refunded.
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March 21, 2012
B. Report from Ms. Pavlick regarding Human Resources. Ms. Pavlick started her
presentation with a review of the compensation policy. She thanked Ms. Lyberg and Mr.
Walker for their cooperation and helpfulness shown her during her investigation. She
stated the last increase given to employees was a COLA only raise in 2008. The HR
Department does salary surveys every year. She added that the Wellness Program was a
really positive program with employees being given opportunities to earn healthy bucks
by taking health motivated classes. Ms. Price said that the county uses the Archer
System for salary justification and field interviews and job shadowing is also performed.
Mr. Harrison asked Ms. Pavlick about the total benefit package versus private companies.
Ms. Pavlick said she would like to do some more fact finding regarding that issue.
C. Work Plan 2012. Mr. Harrison suggested that the committee do an Overhead Value
Analysis (OVA). This information could help determine cost of management, find
fragmented activity, better align resources and other benefits for the county. If the
committee would like to put this on their work plan, they could craft a questionnaire,
conduct interviews and load the data base. Mr. Gibson said they could plot an org chart
based on the responses from the survey.
Mr. Harrison passed out a letter from last year with some suggestions for the 2012 Work
Plan. Ms. Vasey passed out information regarding possible tasks regarding the Public
Safety Integration Proposal. Mr. Harrison will talk to each Commissioner one on one to
determine their interest in this project.
Mr. Harrison will draft a letter to the County Manager to include Public Safety
Integration, Overhead Value Analysis, Compensation Strategy, Budget Millage and
Maintenance of Capital Items in the proposed 2012 Work Plan.
III. New Business
IV. Committee Member /Staff Comments
The next meeting is scheduled for April 18, 2012 at 2:00 p.m. in the County Manager's Front
Conference Room.
V. Public Comment
There was no public comment.
VI. Adiourn
Mr. Swaja motioned to adjourn the meeting. Second by Ms. Downs. Carried unanimously
10 -0.
There being no further business for the good of the County, the meeting was adjourned by
order of the Chair at 4:20 p.m.
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March 21, 2012
COLLIER COUNTY
PRODUCTIVITY COMMITTEE
Chairman, Steve Harrison
These Minutes were approved by the Board/Committee on
as presented or as amended
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