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TDC Agenda 05/29/2012 RTOURIST DEVELOPMENT COUNCIL MEETING AGENDA MAY 29, 2012 MEETING AGENDA & NOTICE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Collier County Government Center, Administration Bldg. F, 3rd Floor 3299 Tamiami Trail East, Naples, Florida 34112 Collier County Commission Chambers May 29, 2012 8 :30 am * Requires TDC Action 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. * Changes and Approval of Agenda 5. * Approval of TDC Minutes a. Regular Meeting 4/30/12 6. Presentations /Public Comment 3 minutes each 7. New Business a. * CPE Contract Award 11 -5772 b. * CEC Contract Award 11 -5772 C. * Atkins Work Order — Beach Monitoring d. * FY 12/13 TDC Category B Grant Applications e. * FY 12/13 TDC Category C -2 Grant Applications f. * Fund 184 Carry Forward Revenue g. * Paradise Advertising Gross Billing 8. Old Business 9. Marketing Partner Reports a. Tax Collections b. Paradise Advertising c. Lou Hammond & Associates — PR Services d. Research Data Services e. Miles Media — Website Activity f. Sales & Marketing Technologies — Search Engine Optimization g. Phase V — Fulfillment Services 10. Tourism Staff Reports a. Director — Jack Wert b. Sales & Marketing — Debi DeBenedetto c. Public Relations & Communications — JoNell Modys d. Film Office — Maggie McCarty e. Sports Marketing — Ralph Pryor f. International Representatives — Jack Wert g. Visitor Centers — Nancy Kerns 11. Detailed Staff Reports 12. Council Member Discussion 13. Next Scheduled Meeting Date/Location — June 25, 2012 — 8:30 a.m. Collier County Government Center, Administration Bldg. F, 3rd Floor, 3299 Tamiami Trail East, Naples, Florida 34112 14. Adjournment All interested parties are invited to attend, and to register to speak and to submit their objections, if any, in writing, to the board prior to the meeting if applicable. For more information, please contact Jack Wert at (239) 252 -2402. If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Collier County Facilities Management Department located at 3335 Tamiami Trail East, Suite 101, Naples, FL 34112 (239) 252 -8380. Public comments will be limited to 3 minutes unless the Chairman grants permission for additional time. Collier County Ordinance No. 99 -22 requires that all lobbyists shall, before engaging in any lobbying activities (including, but not limited to, addressing the Board of County Commissioners) before the Board of County Commissioners and its advisory boards, register with the Clerk to the Board at the Board Minutes and Records Department. May 29, 2012 New Business 7 -a 1 of 59 EXECUTIVE SUMMARY Recommendation to recommend approval of award of Contract 11 -5772 for Collier County 2013 -14 Beach Renourishment Project Design Engineering and Permitting Services for Renoruishment of Barefoot, Vanderbilt, Clam Pass, Park Shore and Naples to Coastal Planning and Engineering in the amount of $848,554. OBJECTIVE: To recommend award of Contract 11 -5772 to Coastal Planning and Engineering in the amount of $848,554 to move forward with the Collier County 2013 -14 Beach Renourishment Project. CONSIDERATIONS: At the BCC April 10, 2012 meeting the shortlist of firms for contract negations for RFP No. 11 -5227 "Beach Renourishment Engineering Services" was recommended for approval. Coastal Planning and Engineering was ranked number 1 for the Beach Renourishment for Barefoot, Vanderbilt, Clam Pass, park Shore and Naples Beach. The scope of work detail the tasks required to bring the 2013 -14 project to construction. The tasks include coastal engineering, design, bathymetric and land surveys, marine geology, biology and modeling. The principal products will be modeling results, plans and specifications of the selected alternative, a comprehensive permit modification, various environmental documents and monitoring plans. ADVISORY COMMITTEE RECOMMENDATIONS: At the May 11, 2012 CAC this item was unanimously recommended for approval by a 6 to 0 vote. FISCAL IMPACT: Funding for this project will be from Tourist Development Tax, Fund 195. It is estimated that the design and pre- construction activities (coastal engineering, design, bathymetric and land surveys, marine geology, biology and modeling) for this project to be $1,098,000. The current contract price with contingency tasks identified, priced and included in the total is $848,554. A preliminary /partial funding request of $600,000 was approved in Fiscal Year 11/12. An additional funding request of $490,000 will be processed in FY 12/13 to complete is activity. It is estimated that the construction costs for Barefoot, Vanderbilt, Clam Pass, Park Shore and Naples Beaches will be between $20,000,000 - $30,000,000 depending on the project approach, scope and funds available. Using today's dollars, the total cost to replace the asset is $20,000,000 to $30,000,000. The project has an expected life expectancy of 10 years generating a hypothetical annual depreciation cost of $2 to $3 million. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: Staff recommends approval of this item. May 29, 2012 New Business 7 -a 2 of 59 LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office, requires majority vote, and is legally sufficient for Board action. — CMG RECOMMENDATION: To recommend approval of award of Contract 11 -5772 for Collier County 2013 -14 Beach Renourishment Project Design Engineering and Permitting Services for Renoruishment of Barefoot, Vanderbilt, Clam Pass, Park Shore and Naples to Coastal Planning and Engineering in the amount of $848,554. PREPARED BY: J. Gary McAlpin, P.E., Director, Coastal Zone Management Department May 29, 2012 New Business 7 -a 3 of 59 Contract #11 -5772 Design, Engineering and Permitting Services for Re- nourishment of the Barefoot, Vanderbilt, Clam Pass, Park Shore, and Naples Beaches PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this day of , 2012 by and between the Board of County Commissioners for Collier County, Florida, a political subdivision of the State of Florida (hereinafter referred to as the "COUNTY" or "OWNER ") and Coastal Planning and Engineering, Inc. authorized to do business in the State of Florida, whose business address is 2481 NW Boca Raton Blvd., Boca Raton, Florida 33431 (hereinafter referred to as the "CONSULTANT "). WITNESSETH: WHEREAS, the OWNER desires to obtain the professional Design, Engineering and Permitting Services of the CONSULTANT concerning Re- nourishment of the Barefoot, Vanderbilt, Clam Pass, Park Shore, and Naples Beaches (hereinafter referred to as the "Project "), said services being more fully described in Schedule A "Scope of Services ", which is attached hereto and incorporated herein; WHEREAS, the CONSULTANT has submitted a proposal for provision of those services; 7.1V WHEREAS, the CONSULTANT represents that it has expertise in the type of professional services that will be required for the Project. NOW, THEREFORE, in consideration of the mutual covenants and provisions contained herein, the parties hereto agree as follows: 1 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 4 of 59 ARTICLE ONE CONSULTANT'S RESPONSIBILITY 1.1. CONSULTANT shall provide to OWNER professional Design, Engineering and Permitting Services in all phases of the Project to which this Agreement applies. 1.2. The Basic Services to be performed by CONSULTANT hereunder are set forth in the Scope of Services described in detail in Schedule A. The total compensation to be paid CONSULTANT by the OWNER for all Basic Services is set forth in Article Five and Schedule B, "Basis of Compensation ", which is attached hereto and incorporated herein. 1.3. The CONSULTANT agrees to obtain and maintain throughout the period of this Agreement all such licenses as are required to do business in the State of Florida and in Collier County, Florida, including, but not limited to, all licenses required by the respective state boards and other governmental agencies responsible for regulating and licensing the professional services to be provided and performed by the CONSULTANT pursuant to this Agreement. 1.4. The CONSULTANT agrees that, when the services to be provided hereunder relate to a professional service which, under Florida Statutes, requires a license, certificate of authorization or other form of legal entitlement to practice such services, it shall employ and /or retain only qualified personnel to provide such services to OWNER. 1.5. CONSULTANT designates Stephen Keehn, P.E. a qualified licensed professional to serve as the CONSULTANT'S project coordinator (hereinafter referred to as the "Project Coordinator "). The Project Coordinator is authorized and responsible to act on behalf of the CONSULTANT with respect to directing, coordinating and administering all aspects of the services to be provided and performed under this Agreement. Further, the Project Coordinator has full authority to bind and obligate the CONSULTANT on all matters arising out of or relating to this Agreement. The CONSULTANT agrees that the Project Coordinator shall devote 2 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 5 of 59 whatever time is required to satisfactorily manage the services to be provided and performed by the CONSULTANT hereunder. The Project Coordinator shall not be removed by CONSULTANT from the Project without OWNER'S prior written approval, and if so removed must be immediately replaced with a person acceptable to OWNER. 1.6. CONSULTANT agrees, within fourteen (14) calendar days of receipt of a written request from Owner to promptly remove and replace the Project Coordinator, or any other personnel employed or retained by the CONSULTANT, or any subconsultants or subcontractors or any personnel of any such subconsultants or subcontractors engaged by the CONSULTANT to provide and perform services or work pursuant to the requirements of this Agreement, said request may be made with or without cause. Any personnel so removed must be immediately replaced with a person acceptable to OWNER. 1.7. The CONSULTANT represents to the OWNER that it has expertise in the type of professional services that will be performed pursuant to this Agreement and has extensive experience with projects similar to the Project required hereunder. The CONSULTANT agrees that all services to be provided by CONSULTANT pursuant to this Agreement shall be subject to the OWNER'S review and approval and shall be in accordance with the generally accepted standards of professional practice in the State of Florida, as well as in accordance with all applicable laws, statutes, including the Local Government Prompt Payment Act (218.735 and 218.76 F.S.) as amended in the 2010 legislative session, ordinances, codes, rules, regulations and requirements of any governmental agencies, including the Florida Building Code where applicable, which regulate or have jurisdiction over the Project or the services to be provided and performed by CONSULTANT hereunder. In the event of any conflicts in these requirements, the CONSULTANT shall notify the OWNER of such conflict and utilize its best professional judgment to advise OWNER regarding resolution of each such conflict. OWNER'S approval of the design documents in no way relieves CONSULTANT of its obligation to deliver complete and accurate documents necessary for successful construction of the Project. 3 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 6 of 59 1.7.1 The County reserves the right to deduct portions of the (monthly) invoiced (task) amount for the following: Tasks not completed within the expressed time frame, including required deliverables, incomplete and /or deficient documents, failure to comply with local, state and /or federal requirements and /or codes and ordinances applicable to Consultant's performance of the work as related to the project. This list is not deemed to be all- inclusive, and the County reserves the right to make sole determination regarding deductions. After notification of deficiency, if the Consultant fails to correct the deficiency within the specified timeframe, these funds would be forfeited by the Consultant. The County may also deduct or charge the Consultant for services and /or items necessary to correct the deficiencies directly related to the Consultant's non - performance whether or not the County obtained substitute performance. 1.8. CONSULTANT agrees not to divulge, furnish or make available to any third person, firm or organization, without OWNER'S prior written consent, or unless incident to the proper performance of the CONSULTANT'S obligations hereunder, or in the course of judicial or legislative proceedings where such information has been properly subpoenaed, any non - public information concerning the services to be rendered by CONSULTANT hereunder, and CONSULTANT shall require all of its employees, agents, subconsultants and subcontractors to comply with the provisions of this paragraph. CONSULTANT shall provide OWNER prompt written notice of any such subpoenas. 1.9 As directed by OWNER, all plans and drawings referencing a specific geographic area must be submitted in an AutoCad Digital Exchange File (DXF) format on a CD or DVD, drawn in the Florida State Plane East (US Feet) Coordinate System (NAD 83/90). The drawings should either reference specific established Survey Monumentation, such as Certified Section Corners (Half or Quarter Sections are also acceptable), or when implemented, derived from the RTK(Real -Time Kinematic) GPS Network as provided by OWNER. Information layers shall have 4 Contract 11 -5 772 Beach Re- nourishment May 29, 2012 New Business 7 -a common naming conventions (i.e. right -of -way - ROW, centerlines - CL, edge- cyf-Cparement - EOP, etc), and adhere to industry standard CAD specifications. ARTICLE TWO ADDITIONAL SERVICES OF CONSULTANT If authorized in writing by OWNER through a Change Order to this Agreement, CONSULTANT shall furnish or obtain from others Additional Services of the types listed in Article Two herein. The agreed upon scope, compensation and schedule for Additional Services shall be set forth in the Amendment authorizing those Additional Services. With respect to the individuals with authority to authorize Additional Services under this Agreement, such authority will be as established in OWNER'S Purchasing Policy and Administrative Procedures in effect at the time such services are authorized. These services will be paid for by OWNER as indicated in Article Five and Schedule B. Except in an emergency endangering life or property, any Additional Services must be approved in writing via an Amendment to this Agreement prior to starting such services. OWNER will not be responsible for the costs of Additional Services commenced without such express prior written approval. Failure to obtain such prior written approval for Additional Services will be deemed: (i) a waiver of any claim by CONSULTANT for such Additional Services and (ii) an admission by CONSULTANT that such Work is not additional but rather a part of the Basic Services required of CONSULTANT hereunder. If OWNER determines that a change in the Agreement is required because of the action taken by CONSULTANT in response to an emergency, an Amendment shall be issued to document the consequences of the changes or variations, provided that CONSULTANT has delivered written notice to OWNER of the emergency within forty -eight (48) hours from when CONSULTANT knew or should have known of its occurrence. Failure to provide the forty -eight (48) hour written notice noted above, waives CONSULTANT'S right it otherwise may have had to seek an adjustment to its compensation or time of performance under this Agreement. The following services, if not otherwise specified in Schedule A as part of Basic Services, shall be Additional Services- 5 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a of 59 2.1. Preparation of applications and supporting documents (except those alreagy to be furnished under this Agreement) for private or governmental grants, loans, bond issues or advances in connection with the Project 2.2. Services resulting from significant changes in the general scope, extent or character of the Project or its design including, but not limited to, changes in size, complexity, OWNER'S schedule or character of construction; and revising studies, reports, design documents or Contract Documents previously accepted by OWNER when such revisions are required by changes in laws, rules, regulations, ordinances, codes or orders enacted subsequent to and not reasonably anticipated prior to the preparation of such studies, reports or documents, or are due to any other causes beyond CONSULTANT'S control and fault. 2.3 Providing renderings or models for OWNER'S use. 2.4 Investigations and studies involving detailed consideration of operations, maintenance and overhead expenses; the preparation of feasibility studies, cash flow and economic evaluations, rate schedules and appraisals; and evaluating processes available for licensing and assisting OWNER in obtaining such process licensing. 2.5. Furnishing services of independent professional associates and consultants for other than the Basic Services to be provided by CONSULTANT hereunder. 2.6. Services during travel outside of Collier and Lee Counties required of CONSULTANT and directed by OWNER, other than visits to the Project site or OWNER's office. 2.7 Preparation of operating, maintenance and staffing manuals, except as otherwise provided for herein. 6 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a of 59 2.8. Preparing to serve or serving as a CONSULTANT or witness for OWNER in any litigation, or other legal or administrative proceeding, involving the Project (except for assistance in consultations which are included as part of the Basic Services to be provided herein). 2.9 Additional services rendered by CONSULTANT in connection with the Project, not otherwise provided for in this Agreement or not customarily furnished in Collier County as part of the Basic Services in accordance with generally accepted professional practice. ARTICLE THREE OWNER'S RESPONSIBILITIES 3.1. The OWNER shall designate in writing a project manager to act as OWNER'S representative with respect to the services to be rendered under this Agreement (hereinafter referred to as the "Project Manager "). The Project Manager shall have authority to transmit instructions, receive information, interpret and define OWNER'S policies and decisions with respect to CONSULTANT'S services for the Project. However, the Project Manager is not authorized to issue any verbal or written orders or instructions to the CONSULTANT that would have the effect, or be interpreted to have the effect, of modifying or changing in any way whatever: (a) The scope of services to be provided and performed by the CONSULTANT hereunder; (b) The time the CONSULTANT is obligated to commence and complete all such services; or (c) The amount of compensation the OWNER is obligated or committed to pay the CONSULTANT. 3.2. The Project Manager shall: (a) Review and make appropriate recommendations on all requests submitted by the CONSULTANT for payment for services and work provided and performed in accordance with this Agreement; 7 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a (b) Provide all criteria and information requested by CONSULTANfas to OWNER's requirements for the Project, including design objectives and constraints, space, capacity and performance requirements, flexibility and expandability, and any budgetary limitations; (c) Upon request from CONSULTANT, assist CONSULTANT by placing at CONSULTANT'S disposal all available information in the OWNER'S Possession pertinent to the Project, including existing drawings, specifications, shop drawings, product literature, previous reports and any other data relative to the Project; (d) Arrange for access to and make all provisions for CONSULTANT to enter the Project site to perform the services to be provided by CONSULTANT under this Agreement; and (e) Provide notice to CONSULTANT of any deficiencies or defects discovered by the OWNER with respect to the services to be rendered by CONSULTANT hereunder. ARTICLE FOUR TIME 4.1. Services to be rendered by CONSULTANT shall be commenced subsequent to the execution of this Agreement upon written Notice to Proceed from OWNER for all or any designated portion of the Project and shall be performed and completed in accordance with the Project Milestone Schedule attached hereto and made a part hereof as Schedule C. Time is of the essence with respect to the performance of this Agreement. 4.2. Should CONSULTANT be obstructed or delayed in the prosecution or completion of its services as a result of unforeseeable causes beyond the control of CONSULTANT, and not due to its own fault or neglect, including but not restricted to acts of nature or of public enemy, acts of government or of the OWNER, fires, floods, epidemics, quarantine regulations, strikes or lock -outs, then CONSULTANT shall notify OWNER in writing within five (5) working days after s Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 11 0 59 commencement of such delay, stating the specific cause or causes thereof, or le deemed to have waived any right which CONSULTANT may have had to request a time extension for that specific delay. 4.3. No interruption, interference, inefficiency, suspension or delay in the commencement or progress of CONSULTANT'S services from any cause whatsoever, including those for which OWNER may be responsible in whole or in part, shall relieve CONSULTANT of its duty to perform or give rise to any right to damages or additional compensation from OWNER. CONSULTANT'S sole remedy against OWNER will be the right to seek an extension of time to its schedule provided, however, the granting of any such time extension shall not be a condition precedent to the aforementioned "No Damage for Delay" provision. This paragraph shall expressly apply to claims for early completion, as well as claims based on late completion. Provided, however, if through no fault or neglect of CONSULTANT, the services to be provided hereunder have been delayed for a total of 180 calendar days, CONSULTANT'S compensation shall be equitably adjusted, with respect to those services that have not yet been performed, to reflect the incremental increase in costs experienced by CONSULTANT, if any, as a result of such delays. 4.4 Should the CONSULTANT fail to commence, provide, perform or complete any of the services to be provided hereunder in a timely manner, in addition to any other rights or remedies available to the OWNER hereunder, the OWNER at its sole discretion and option may withhold any and all payments due and owing to the CONSULTANT until such time as the CONSULTANT resumes performance of its obligations hereunder in such a manner so as to reasonably establish to the OWNER's satisfaction that the CONSULTANT'S performance is or will shortly be back on schedule. 4.5 In no event shall any approval by OWNER authorizing CONSULTANT to continue performing Work under this Agreement or any payment issued by OWNER to CONSULTANT be 9 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a deemed a waiver of any right or claim OWNER may have against CONSUL N I for delay or any other damages hereunder. ARTICLE FIVE COMPENSATION 5.1. Compensation and the manner of payment of such compensation by the OWNER for services rendered hereunder by CONSULTANT shall be as prescribed in Schedule B, entitled "Basis of Compensation ", which is attached hereto and made a part hereof. ARTICLE SIX OWNERSHIP OF DOCUMENTS 6.1. Upon the completion or termination of this Agreement, as directed by OWNER, CONSULTANT shall deliver to OWNER copies or originals of all records, documents, drawings, notes, tracings, plans, Auto CADD files, specifications, maps, evaluations, reports and other technical data, other than working papers, prepared or developed by or for CONSULTANT under this Agreement ( "Project Documents "). OWNER shall specify whether the originals or copies of such Project Documents are to be delivered by CONSULTANT. CONSULTANT shall be solely responsible for all costs associated with delivering to OWNER the Project Documents. CONSULTANT, at its own expense, may retain copies of the Project Documents for its files and internal use. 6.2. Notwithstanding anything in this Agreement to the contrary and without requiring OWNER to pay any additional compensation, CONSULTANT hereby grants to OWNER a nonexclusive, irrevocable license in all of the Project Documents for OWNER'S use on this Project. CONSULTANT warrants to OWNER that it has full right and authority to grant this license to OWNER. Further, CONSULTANT consents to OWNER'S use of the Project Documents to complete the Project following CONSULTANT'S termination for any reason or to perform additions to or remodeling, replacement or renovations of the Project. CONSULTANT also acknowledges OWNER may be making Project Documents available for review and information to various third parties and hereby consents to such use by OWNER. to Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 13 of 59 ARTICLE SEVEN MAINTENANCE OF RECORDS 7.1. CONSULTANT will keep adequate records and supporting documentation which concern or reflect its services hereunder. The records and documentation will be retained by CONSULTANT for a minimum of five (5) years from (a) the date of termination of this Agreement or (b) the date the Project is completed, whichever is later, or such later date as may be required by law. OWNER, or any duly authorized agents or representatives of OWNER, shall, free of charge, have the right to audit, inspect and copy all such records and documentation as often as they deem necessary during the period of this Agreement and during the five (5) year period noted above, or such later date as may be required by law; provided, however, such activity shall be conducted only during normal business hours. ARTICLE EIGHT INDEMNIFICATION 8.1. To the maximum extent permitted by Florida law, CONSULTANT shall indemnify and hold harmless OWNER, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of CONSULTANT or anyone employed or utilized by the CONSULTANT in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph 8.1. ARTICLE NINE INSURANCE 9.1. CONSULTANT shall obtain and carry, at all times during its performance under the Contract Documents, insurance of the types and in the amounts set forth in SCHEDULE D to this Agreement. 9.2 All insurance shall be from responsible companies duly authorized to do business in the State of Florida. 11 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 14 of 59 9.3 All insurance policies required by this Agreement shall include the following provisions and conditions by endorsement to the policies: 9.3.1. All insurance policies, other than the Business Automobile policy, Professional Liability policy, and the Workers Compensation policy, provided by CONSULTANT to meet the requirements of this Agreement shall name Collier County Government, Collier County, Florida, as an additional insured as to the operations of CONSULTANT under this Agreement and shall contain a severability of interests provisions. 9.3.2. Companies issuing the insurance policy or policies shall have no recourse against OWNER for payment of premiums or assessments for any deductibles which all are at the sole responsibility and risk of CONSULTANT. 9.3.3. All insurance coverages of CONSULTANT shall be primary to any insurance or self- insurance program carried by OWNER applicable to this Project, and the "Other Insurance" provisions of any policies obtained by CONSULTANT shall not apply to any insurance or self- insurance program carried by OWNER applicable to this Project. 9.3.4. The Certificates of Insurance must read: For any and all work performed on behalf of Collier County. 9.3.5. All insurance policies shall be fully performable in Collier County, Florida, and shall be construed in accordance with the laws of the State of Florida. 9.4. CONSULTANT, its subconsultants and OWNER shall waive all rights against each other for damages covered by insurance to the extent insurance proceeds are paid and received by OWNER, except such rights as they may have to the proceeds of such insurance held by any of them. 9.5 All insurance companies from whom CONSULTANT obtains the insurance policies required hereunder must meet the following minimum requirements: 9.5.1. The insurance company must be duly licensed and authorized by the Department of Insurance of the State of Florida to transact the appropriate insurance business in the State of Florida. 9.5.2. The insurance company must have a current A. M. Best financial rating of "Class VI" or higher. ARTICLE TEN SERVICES BY CONSULTANT'S OWN STAFF 10.1. The services to be performed hereunder shall be performed by CONSULTANT'S own staff, unless otherwise authorized in writing by the OWNER. The employment of, contract with, 12 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 15 of 59 or use of the services of any other person or firm by CONSULTANT, as independent consultant or otherwise, shall be subject to the prior written approval of the OWNER. No provision of this Agreement shall, however, be construed as constituting an agreement between the OWNER and any such other person or firm. Nor shall anything in this Agreement be deemed to give any such party or any third party any claim or right of action against the OWNER beyond such as may then otherwise exist without regard to this Agreement. 10.2 Attached as Schedule F is a listing of all key personnel CONSULTANT intends to assign to the Project to perform the Services required hereunder. Such personnel shall be committed to this Project in accordance with the percentages noted in Schedule F. CONSULTANT also has identified each subconsultant and subcontractor it intends to utilize on the Project in Schedule F. All personnel, subconsultants and subcontractors identified in Schedule F shall not be removed or replaced without OWNER'S prior written consent. 10.3 CONSULTANT is liable for all the acts or omissions of its subconsultants or subcontractors. By appropriate written agreement, the CONSULTANT shall require each subconsultant or subcontractor, to the extent of the Services to be performed by the subconsultant or subcontractor, to be bound to the CONSULTANT by the terms of this Agreement, and to assume toward the CONSULTANT all the obligations and responsibilities which the CONSULTANT, by this Agreement, assumes toward the OWNER. Each subconsultant or subcontract agreement shall preserve and protect the rights of the OWNER under this Agreement with respect to the Services to be performed by the subconsultant or subcontractor so that the subconsulting or subcontracting thereof will not prejudice such rights. Where appropriate, the CONSULTANT shall require each subconsultant or subcontractor to enter into similar agreements with its sub - subconsultants or sub - subcontractors. 13 Contract 11 -5 772 Beach Re- nourishment May 29, 2012 New Business 7 -a 10.4 CONSULTANT acknowledges and agrees that OWNER is a third pafjyofli@neficiary of each contract entered into between CONSULTANT and each subconsultant or subcontractor, however nothing in this Agreement shall be construed to create any contractual relationship between OWNER and any subconsultant or subcontractor. Further, all such contracts shall provide that, at Owner's discretion, they are assignable to OWNER upon any termination of this Agreement. ARTICLE ELEVEN WAIVER OF CLAIMS 11.1. CONSULTANT'S acceptance of final payment shall constitute a full waiver of any and all claims, except for insurance company subrogation claims, by it against OWNER arising out of this Agreement or otherwise related to the Project, and except those previously made in writing in accordance with the terms of this Agreement and identified by CONSULTANT as unsettled at the time of the final payment. Neither the acceptance of CONSULTANT'S services nor payment by OWNER shall be deemed to be a waiver of any of OWNER'S rights against CONSULTANT. ARTICLE TWELVE TERMINATION OR SUSPENSION 12.1. CONSULTANT shall be considered in material default of this Agreement and such default will be considered cause for OWNER to terminate this Agreement, in whole or in part, as further set forth in this section, for any of the following reasons: (a) CONSULTANT'S failure to begin services under the Agreement within the times specified under the Notice(s) to Proceed, or (b) CONSULTANT'S failure to properly and timely perform the services to be provided hereunder or as directed by OWNER, or (c) the bankruptcy or insolvency or a general assignment for the benefit of creditors by CONSULTANT or by any of CONSULTANT'S principals, officers or directors, or (d) CONSULTANT'S failure to obey any laws, ordinances, regulations or other codes of conduct, or (e) CONSULTANT'S failure to perform or abide by the terms and conditions of this Agreement, or (f) for any other just cause. The OWNER may so terminate this 14 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 17 of 59 Agreement, in whole or in part, by giving the CONSULTANT seven (7) calendar days written notice of the material default 12.2. If, after notice of termination of this Agreement as provided for in paragraph 12.1 above, it is determined for any reason that CONSULTANT was not in default, or that its default was excusable, or that OWNER otherwise was not entitled to the remedy against CONSULTANT provided for in paragraph 12.1, then the notice of termination given pursuant to paragraph 12.1 shall be deemed to be the notice of termination provided for in paragraph 12.3, below, and CONSULTANT's remedies against OWNER shall be the same as and be limited to those afforded CONSULTANT under paragraph 12.3, below. 12.3. OWNER shall have the right to terminate this Agreement, in whole or in part, without cause upon seven (7) calendar days written notice to CONSULTANT. In the event of such termination for convenience, CONSULTANT'S recovery against OWNER shall be limited to that portion of the fee earned through the date of termination, together with any retainage withheld and any costs reasonably incurred by CONSULTANT that are directly attributable to the termination, but CONSULTANT shall not be entitled to any other or further recovery against OWNER, including, but not limited to, anticipated fees or profits on work not required to be performed. CONSULTANT must mitigate all such costs to the greatest extent reasonably possible. 12.4. Upon termination and as directed by Owner, the CONSULTANT shall deliver to the OWNER all original papers, records, documents, drawings, models, and other material set forth and described in this Agreement, including those described in Section 6, that are in CONSULTANT'S possession or under its control. 12.5. The OWNER shall have the power to suspend all or any portions of the services to be provided by CONSULTANT hereunder upon giving CONSULTANT two (2) calendar days prior written notice of such suspension. If all or any portion of the services to be rendered hereunder 15 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 18 of 59 are so suspended, the CONSULTANT'S sole and exclusive remedy shall be to seek an extension of time to its schedule in accordance with the procedures set forth in Article Four herein. 12.6 In the event (i) OWNER fails to make any undisputed payment to CONSULTANT within forty -five (45) days after such payment is due or such other time as required by Florida's Prompt Payment Act or (ii) OWNER otherwise persistently fails to fulfill some material obligation owed by OWNER to CONSULTANT under this Agreement, and (ii) OWNER has failed to cure such default within fourteen (14) days of receiving written notice of same from CONSULTANT, then CONSULTANT may stop its performance under this Agreement until such default is cured, after giving OWNER a second fourteen (14) days written notice of CONSULTANT's intention to stop performance under the Agreement. If the Services are so stopped for a period of one hundred and twenty (120) consecutive days through no act or fault of the CONSULTANT or its subconsultant or subcontractor or their agents or employees or any other persons performing portions of the Services under contract with the CONSULTANT, the CONSULTANT may terminate this Agreement by giving written notice to OWNER of CONSULTANT'S intent to terminate this Agreement. If OWNER does not cure its default within fourteen (14) days after receipt of CONSULTANT'S written notice, CONSULTANT may, upon fourteen (14) additional days' written notice to the OWNER, terminate the Agreement and recover from the Owner payment for Services performed through the termination date, but in no event shall CONSULTANT be entitled to payment for Services not performed or any other damages from Owner. ARTICLE THIRTEEN TRUTH IN NEGOTIATION REPRESENTATIONS 13.1. CONSULTANT warrants that CONSULTANT has not employed or retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement and that CONSULTANT has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for 16 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 19 f 59 CONSULTANT, any fee, commission, percentage, gift or any other consideration contingent upon or resulting from the award or making of this Agreement. 13.2. In accordance with provisions of Section 287.055, (5)(a), Florida Statutes, the CONSULTANT agrees to execute the required Truth -In- Negotiation Certificate, attached hereto and incorporated herein as Schedule E, certifying that wage rates and other factual unit costs supporting the compensation for CONSULTANT'S services to be provided under this Agreement are accurate, complete and current at the time of the Agreement. The CONSULTANT agrees that the original Agreement price and any additions thereto shall be adjusted to exclude any significant sums by which the OWNER determines the Agreement price was increased due to inaccurate, incomplete, or non - current wage rates and other factual unit costs. All such adjustments shall be made within one (1) year following the end of this Agreement. ARTICLE FOURTEEN CONFLICT OF INTEREST 14.1. CONSULTANT represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. CONSULTANT further represents that no persons having any such interest shall be employed to perform those services. ARTICLE FIFTEEN MODIFICATION 15.1. No modification or change in this Agreement shall be valid or binding upon either party unless in writing and executed by the party or parties intended to be bound by it. ARTICLE SIXTEEN NOTICES AND ADDRESS OF RECORD 17 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 16.1. All notices required or made pursuant to this Agreement to be given by the 6 NSULTANT to the OWNER shall be in writing and shall be delivered by hand, by fax, or by United States Postal Service Department, first class mail service, postage prepaid, addressed to the following OWNER'S address of record: Board of County Commissioners, Collier County Florida Purchasing Department 3327 Tamiami Trail East Naples, FL. 34112 Attention: Joanne Markiewicz, Interim Purchasing /General Services Director Fax: 239 - 732 -0844 16.2. All notices required or made pursuant to this Agreement to be given by the OWNER to the CONSULTANT shall be made in writing and shall be delivered by hand, by fax or by the United States Postal Service Department, first class mail service, postage prepaid, addressed to the following CONSULTANT'S address of record: Coastal Planning and Engineering, Inc. 2481 NW Boca Raton Blvd. Boca Raton, FL 33431 Telephone: 561 - 391 -8102 Fax: 561 - 391 -9116 Attn: Stephen Keehn, P.E. 16.3. Either party may change its address of record by written notice to the other party given in accordance with requirements of this Article. ARTICLE SEVENTEEN MISCELLANEOUS 17.1. CONSULTANT, in representing OWNER, shall promote the best interests of OWNER and assume towards OWNER a duty of the highest trust, confidence, and fair dealing. 17.2. No modification, waiver, suspension or termination of the Agreement or of any terms thereof shall impair the rights or liabilities of either party. 18 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 1 i of 59 17.3. This Agreement is not assignable, or otherwise transferable in whoffe or n part, by CONSULTANT without the prior written consent of OWNER. 17.4. Waivers by either party of a breach of any provision of this Agreement shall not be deemed to be a waiver of any other breach and shall not be construed to be a modification of the terms of this Agreement. 17.5. The headings of the Articles, Schedules, Parts and Attachments as contained in this Agreement are for the purpose of convenience only and shall not be deemed to expand, limit or change the provisions in such Articles, Schedules, Parts and Attachments. 17.6. This Agreement, including the referenced Schedules and Attachments hereto, constitutes the entire agreement between the parties hereto and shall supersede, replace and nullify any and all prior agreements or understandings, written or oral, relating to the matter set forth herein, and any such prior agreements or understanding shall have no force or effect whatever on this Agreement. 17.7 Unless otherwise expressly noted herein, all representations and covenants of the parties shall survive the expiration or termination of this Agreement. 17.8 This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. 17.9 The terms and conditions of the following Schedules are by this reference incorporated herein: Schedule A SCOPE OF SERVICES Schedule B BASIS OF COMPENSATION Schedule C PROJECT MILESTONE SCHEDULE Schedule D INSURANCE COVERAGE 19 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 22 of 59 Schedule E TRUTH IN NEGOTIATION CERTIFICATE Schedule F KEY PERSONNEL, SUBCONSULTANTS AND SUBCONTRACTORS RFP # 11 -5772 Terms and conditions ARTICLE EIGHTEEN APPLICABLE LAW 18.1. This Agreement shall be governed by the laws, rules, and regulations of the State of Florida, and by such laws, rules and regulations of the United States as made applicable to services funded by the United States government. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. ARTICLE NINETEEN SECURING AGREEMENT /PUBLIC ENTITY CRIMES 19.1 CONSULTANT warrants that CONSULTANT has not employed or retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement and that CONSULTANT has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, gift or any other consideration contingent upon or resulting from the award or making of this Agreement. At the time this Agreement is executed, CONSULTANT shall sign and deliver to OWNER the Truth -In- Negotiation Certificate identified in Article 13 and attached hereto and made a part hereof as Schedule E. CONSULTANT'S compensation shall be adjusted to exclude any sums by which OWNER determines the compensation was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. 19.2 By its execution of this Agreement, CONSULTANT acknowledges that it has been informed by OWNER of and is in compliance with the terms of Section 287.133(2)(a) of the Florida Statutes which read as follows: 20 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a "A person or affiliate who has been placed on the convicted verAu list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list." ARTICLE TWENTY DISPUTE RESOLUTION 20.1 Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of CONSULTANT with full decision - making authority and by OWNER'S staff person who would make the presentation of any settlement reached during negotiations to OWNER for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of CONSULTANT with full decision - making authority and by OWNER'S staff person who would make the presentation of any settlement reached at mediation to OWNER'S board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 20.2 Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. ARTICLE 21 21 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 24 of 59 IMMIGRATION LAW COMPLIANCE 21.1 By executing and entering into this agreement, the CONSULTANT is formally acknowledging without exception or stipulation that it is fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended. Failure by the CONSULTANT to comply with the laws referenced herein shall constitute a breach of this agreement and the County shall have the discretion to unilaterally terminate this agreement immediately. 22 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a IN WITNESS WHEREOF, the parties hereto have executed this Profegg3bVMI Services Agreement for the professional Design, Engineering and Permitting Services of the CONSULTANT concerning Re- nourishment of the Barefoot, Vanderbilt, Clam Pass, Park Shore, and Naples Beaches on the day and year first written above. ATTEST: Dwight E. Brock, Clerk 0 Date: Approved as to form and legal sufficiency: Scott R. Teach Deputy County Attorney BOARD OF COUNTY COMMISSIONERS FOR COLLIER COUNTY, FLORIDA, Bv: Fred W. Coyle, Chairman Coastal Planning and Engineering, Inc., By: Witness Typed Name Typed Name and Title Witness Typed Name 23 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 26 of 59 Schedule A SCOPE OF SERVICES This scope of work details the tasks required to bring the 2013 -14 project to construction. The tasks include coastal engineering, design, bathymetric and land surveys, marine geology, biology and modeling. The principal products will be a design, modeling report, plans and specifications of the selected alternative, a comprehensive permit modification application, preparation of environmental documents and monitoring plans, and other technical products. This scope of work divides the tasks into 2 phases: Phase I- Permitting and Design and Phase 11- Pre - Construction and Contingent Tasks. Phase I tasks will begin immediately upon approval of the work by the County. Phase II tasks will start upon individual notice to proceed from the County. Contingent Tasks include those tasks that are not anticipated at this time, but may be required during the permit process. During- construction tasks are not included in the Scope of Work. During initial implementation of this work, the top priority will be to prepare documents in support of the beach renourishment project minor permit modification request and documents needed to assist BOEM with coordination needed to obtain a lease for Borrow Area T1. An updated Hardbottom Biological Monitoring Plan, which will cover not only the beach project, but also Doctors Pass and Wiggins Pass, will be submitted with the beach renourishment project minor permit modification request. Submittal of the updated Plan will initiate coordination with FDEP to develop the final monitoring plan. This FDEP coordination may play a significant role in the final design of the beach project. The permit modification for the Collier County Beach Renourishment Project will request a second nourishment project to occur under the current active FDEP permit. The modification will also request the construction window be extended to September 15 — May 30, which will allow for flexibility during the construction and bidding phases. Obtaining these permit modifications would enable an early bidding period before the expiration of the existing permits. A Biological Assessment (BA) and supplemental Environmental Assessment (EA) will also be completed to support initiation of the BOEM lease process, per coordination in an April 24, 2012 telephone conference with BOEM. Preparation of these documents will support a pre- application meeting and coordination with the permit agencies. Based on this coordination, final design, modeling and permitting will move forward. The enclosed scope of work details the development of the final engineering, design, preparation of environmental documents and permit modifications for the County's next major nourishment project. PHASE I: PERMITTING AND DESIGN 1. ADMINISTRATION The project manager will be responsible for general project administration with assistance from other staff as appropriate. Administration tasks included client coordination, progress and status updates, budget control, scheduling, planning, internal meetings, and other associated management tasks required to complete the project in a timely fashion. 2. COORDINATION PHASE a. Pre - Application Meeting /Coordination with FDEP, USACE, and BOEM 24 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 27 of 59 State and federal permit modifications and approvals will be required to modify Collier County's beach renourishment program. This task will cover meeting with the agencies prior to submitting the permit modification package in order to inform all parties of the project's intent which will aid in expediting the renourishment project. Pre - application coordination with the FDEP will be required in order to expand the construction template. This coordination should be done as soon as possible to negotiate an agreement on the 2013 -2014 Renourishment Project. This phase of the project will include discussion with FDEP regarding the updated Hardbottom Biological Monitoring Plan. b. Submit Minor Permit Modification Requests In order to prepare for the major permit modification request, two permit modifications will be submitted to the FDEP and USACE. The permit modifications will be for the Collier County Nourishment Project (JCP Permit No. 0222355- 001 -JC) and the Doctors Pass Maintenance Dredging Project (JCP Permit No. 023 5740-001 -JC). i. Doctors Pass Permit Modification Request A permit modification for the Doctors Pass Maintenance Dredging project will be requested in order to modify the current Doctors Pass disposal area. The disposal area for Doctors Pass maintenance dredging events will be returned to the area immediately south of the pass, using the permitted beach template from the 2005 beach nourishment permit. Bypassing the dredged sand closer to the Pass will help to lengthen the design life of the fill in this area and mitigate directly the hot spot in this region, with the aid of other coastal protection methods. One RAI cycle is expected and included with this task. ii. Beach Renourishment Permit Modification Request with Updated Hardbottom Biological Monitoring Plan The permit modification for the Collier County Nourishment Project will request a second nourishment project to occur under the current active FDEP permit. The modification will also request construction from September 15 — May 30 (during a portion of sea turtle nesting season), which will allow for flexibility during the construction and bidding phases. Agency coordination will be provided in order to expedite the permitting process. One RAI cycle is included with this task. Biologists will prepare an updated Hardbottom Biological Monitoring Plan based on a review of the monitoring methods and results from hardbottom monitoring associated with the 2006 Collier County Beach Renourishment Project. An updated Hardbottom Biological Monitoring Plan, which will cover not only the beach project, but also Doctors Pass and Wiggins Pass, will be developed using the current proposed design for the upcoming 2013 -14 Collier County Beach Renourishment Project (including estimated Equilibrium Toe of Fill). The design will avoid direct impacts to hardbottom from fill placement and indirect impacts from offshore and downdrift spreading. The Hardbottom Biological Monitoring Plan will be designed to detect potential impacts to nearshore hardbottom habitat that could result from the 2013 -14 25 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a renourishment project. In an effort to maintain continuity wi#b monitoring conducted for the 2006 project, the Plan will incorporate similar methodologies used in previous monitoring. However, we might recommend that FDEP consider a modification to these methods if it seems warranted in order to improve the effectiveness and efficiency of the monitoring program. CPE biologists will assist Collier County with FDEP coordination throughout the development of the Hardbottom Biological Monitoring Plan. The Hardbottom Biological Monitoring Plan will be submitted to FDEP BBCS with the permit modification request for review and approval. 3. INVESTIGATION AND RESEARCH PHASE a. Prepare 2010 Lidar Bathymetric Map LiDAR data for the offshore and upland areas will be gathered from National Oceanographic and Atmospheric Administration (NOAA), the U.S. Army Corps of Engineers (USACE), and other sources. The data will be processed using CPE's in -house programs and expertise that will create representations of the offshore bathymetry and beach topography, including the hardbottom, for Collier County in the form of a bare earth digital elevation model (DEM). The LiDAR- derived DEMs will guide our decisions on how to design this specific project. The recent 2010 LiDAR will be used. It will be supplemented with past LiDAR and bathymetric surveys as needed. CPE will use custom filters to accurately remove vegetation and infrastructure while preserving the complex geomorphology found in coastal environments. The bathymetric and topographic elevations will be compared to recent beach profile surveys and adjusted where appropriate. The area of coverage will extend approximately from the dunes and offshore to approximately -20 foot depth contour based on the 2004 LiDAR data extents. The DEM will extend from FDEP Monument R -9 south to Gordon's Pass. The bathymetric and topographic map will show pertinent infrastructure, FDEP R- monuments, the location of the existing outfalls and the edge of the nearshore hardbottom from recent side scan sonar and diver survey of the bottom. The map will be used as the basis for design and monitoring. b. Pipeline Corridors and Operational Areas Investigations Two new pipeline corridors and two operational areas will be planned in areas containing unconsolidated sediment, avoiding impacts to hardbottom habitat and artificial reefs. The investigation may include a cultural resources survey and report as a precaution to a Division of Historic Resources (DHR) new initiative. The DHR is currently considering a proposal that would require a cultural resources survey for all pipeline corridors in addition to mapping the natural resources. This portion of the pipeline corridor survey is covered in the contingency portion of this contact. Coordination with DHR will occur to determine if it is required. i. Sidescan Survey CPE will review existing data in order to plan potential pipeline corridor and operational area locations, to be compatible to the maximum extent practical with 26 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a previous surveys. These areas will then be investigated furthgg oy�joi a sidescan sonar survey. This task includes a two (2) day sidescan survey of two (2) pipeline corridors at Barefoot Beach and Clam Pass Park and two (2) operational /dredge work areas. The survey control and accuracy standards will be consistent with FDEP specifications. A report from the surveyor will be submitted certifying that the survey meets Bureau of Beaches and Coastal Systems (BBCS) Technical Standards established in Part II.A of section 01200 in the BBCS Monitoring Standards for Beach Erosion Control Projects, March 2004 and minimum technical standards of Chapter 61G17 -6, Florida Administrative Code. Sidescan Survey Equipment: Navigation System. A Trimble Real Time Kinematic Global Positioning (RTK GPS) system with dual frequency receivers will be used on board the survey vessel to provide navigation and tide corrections. In order to maintain the vessel navigation along the profile lines the Hypack Inc.'s hydrographic system Hypack 20129 will be used. This software merges RTK GPS vertical and horizontal positioning with the sounding data. It also provides navigation to the helm to control the deviation from the online azimuth. Sidescan Sonar Survey. An EdgeTech 4200 -HFL sidescan sonar system (or equivalent) will be used to collect sidescan sonar data over the entire area of investigation. The 4200 -HFL uses full - spectrum chirp technology to deliver wide - band, high- energy pulses coupled with high resolution and high signal to noise ratio echo data. The portable sidescan package includes a laptop computer running the Discover® acquisition software and a 300/600 kHz dual frequency towfish running in high definition mode. The sidescan sonar can be used to identify hardbottom habitat based on its reflective signature. Sidescan Data Analysis: The EdgeTech Discover data acquisition system collects and stores geophysical survey data in a digital format. EdgeTech's Discover is a modular acquisition and processing software package that is compatible with all of EdgeTech's systems. Hardcopy records will be produced during data acquisition. The digital sidescan data will be merged with positioning data (RTK GPS via HYPACK 20120) will be recorded to the acquisition computer's hard disk for post processing and /or replay. The position of the sensor relative to the RTK GPS antenna will be documented to enable proper positioning of the data. Sidescan sonar will be processed using the SonarWiz.MAP software package developed by Chesapeake Technologies Inc (or equal). SonarWiz.MAP also produces digital geographic information for sidescan data that are exportable for incorporation into a GIS database. All sidescan sonar, and bathymetric data will be processed and interpreted by CPE personnel. 27 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a ii. Diver Investigation 30 of 59 Following the analysis of the sidescan data, diver verified groundtruthing will be conducted to investigate features mapped by the sidescan sonar investigation that may be habitat or natural resources. CPE divers will conduct investigations by diving on the edge of the hardbottom or patches while towing a buoy equipped with a DGPS antenna and attached by a cable to a Trimble AgGPS system on the survey vessel. The positioning data will be recorded. Based on the diver hardbottom investigations within the corridors and operational areas, the sidescan data reduction will be finalized and the location of the pipeline corridors and operational areas will be determined. Results from the diver investigations will be added to the GIS database and CADD files. This survey will be combined with the northern hardbottom investigations described below. The entire survey is expected to require three (3) to four (4) field days. c. Northern Hardbottom Investigations The area north of Wiggins Pass will be investigated in order to map and characterize existing hardbottom resources. A sidescan sonar survey will be conducted north of the Pass (from R -9 to R -17, to a distance of 1,000 feet offshore). Sidescan sonar data will be used to verify the unconsolidated sediment surface and to map ocean bottom features such as hardbottom habitat. Hardbottom features will be classified as high or low relief, isolated rock outcrops or by equivalent descriptor for use in mapping the hardbottom edges. If the sidescan survey documents areas of suspected hardbottom, biologists will map the extent of each hardbottom formation and collect baseline benthic data on these resources. Data obtained during these studies will be used to delineate those hardbottom resources which may have the potential to be impacted by the 2013 -14 Beach Nourishment Project. If any impacts are anticipated, these data will serve as the basis for monitoring and mitigation plan development. L Sidescan Survey The sidescan sonar survey will be conducted using the equipment and methods described in Task 3b. It is anticipated that the sidescan sonar survey will be conducted over the course of one (1) day, following the corridor and operational areas survey. ii. Diver Investigations CPE divers will map the resources by following the edge of the hardbottom while towing a buoy equipped with a DGPS antenna and attached by a cable to a Trimble AgGPS system on the survey vessel. The positioning data will be recorded. Based on the diver hardbottom investigations, the sidescan data reduction will be finalized. After mapping existing hardbottom resources, CPE divers will conduct a benthic characterization. The number of transects and quadrats to be assessed will be coordinated with FDEP and will be determined based on the amount of hardbottom documented during mapping investigations. Data collection along monitoring transects will likely include: line- intercept and point- intercept for sediment, benthic characterization, and video and photographic documentation. 2s Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 31 of 59 Diver investigations (mapping and benthic characterization) will be combined with the groundtruthing survey of the pipeline corridors and operational areas described above. The entire survey is expected to require three (3) to four (4) field days. This task also includes data entry and preparation of an observation report for FDEP summarizing the survey methods and results. d. Beach Sample Collection and Analysis Beach samples will be collected from five (5) beaches including Barefoot Beach, Vanderbilt Beach, Clam Pass Park, Park Shore and Naples Beach. Three (3) samples will be collected from the dry beach at each location. Prior to sample collection, CPE will conduct a search to identify whether or not samples were previously collected from these beaches since the 2006 nourishment project. The sample locations will coincide with the site of previous samplings and will be used to support design of the new beach. The sample collections will occur with other survey task. Table 1. Mesh sizes to be used for granularmetric analysis. Sieve No. Size (phi) Size (mm) 3/4 -4.25 19.00 5/8 -4.0 16.00 7/16 -3.5 11.20 5/16 -3.0 8.00 3 'h -2.5 5.60 4 -2.25 4.75 5 -2.0 4.00 7 -1.5 2.80 10 -1.0 2.00 14 -0.5 1.40 18 0.0 1.00 25 0.5 0.71 35 1.0 0.50 45 1.5 0.36 60 2.0 0.25 80 2.5 0.18 120 3.0 0.13 170 3.5 0.09 200 3.75 0.08 230 4.0 0.06 Mechanical Sieve Analysis The sediment samples will be analyzed to determine color and grain size distribution. During sieve analysis, the wet, dry and washed Munsell colors will be noted. Sieve analysis of the sediment samples will be performed in accordance with the American Society for Testing and Materials (ASTM) Standard Methods Designation D 422 -63 for particle size analysis of soils. This method covers the quantitative determination of the distribution of sand size particles. For sediment finer than the No. 230 sieve (4.0 phi) the ASTM Standard Test Method, Designation D 1140 -00 will be followed. The sieve stack used for mechanical analysis will conform to the BBCS guidelines provided in Table 1. Weights retained on each sieve will be recorded cumulatively. Grain size results will be entered into the gINT® software program, which computes the mean and median grain size, sorting, silt/clay percentages for each sample using the moment method. 29 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 32 of 59 Carbonate Testing Approximately half of the beach samples will be tested for carbonate content. Carbonate content will be determined by percent weight using the acid leaching methodology described in Twenhofel, W.H. and Tyler, S.A., 1941. Methods of Study of Sediments. New York: McGraw -Hill, 183p. 4. DESIGN SURVEY This task will be completed by another County consultant and will be provided to CPE. 5. FILL DESIGN AND PLANS a. Update Design Volume and Fill Distribution Using the recommendations from the conceptual design report and guidance from the County, the design volume and fill distribution will be updated based upon the 2012 survey performed by Atkins, Inc. for the County. The design will address the concerns and suggestions listed in the FDEP memorandum dated December 2, 2011. The design volume will account for current and historic volumetric and MHW change rates. The renourishment interval will be increased, if possible, while avoiding impacts to natural resources. The design will propose a higher and wider beach with an extended project life that can be accomplished with no impact to nearshore hardbottom. b. Develop Equilibrium Profiles Using the design volume from Task 5a, the design equilibrium profile will be developed using the Equilibrium Profile Method (EPM) at each profile line and intermediate profile line. The corresponding equilibrium toe of fill will be located at each profile. For the new project areas at Clam Pass Park and Barefoot Beach, the equilibrium profile will be determined through the use of their respective grain size. The design profile will be based on an analysis of monitoring surveys taken from 2006 to 2012. c. Plot Seaward Limit of Fill and Perform Impact Analysis The equilibrium toe of fill will be projected onto Lidar bathymetry. This phase will account for the initial equilibration of the profile and spreading. Spreading will be derived from the Unibest model (Deltares). The design template will be modified within this phase with the goal of avoiding direct impacts to hardbottom. A buffer distance will be established between the equilibrium toe of fill and hardbottom. d. Finalize Beach Fill Design Template This final design will be developed through an iterative process which accounts for the equilibrium toe of fill locations, spreading, and location of the beach fill in comparison to the hardbottom. A recommendation will be made for structural modifications within the final design, which will either remove or modify the existing northern groins in the Naples and Park Shore Reaches. 30 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 33 of 59 e. Modeling Modeling which was initiated during the conceptual report preparation will be finalized with this task. The modeling will assist with the design method described above. i. Model Final Beach Design Using Unibest The performance of the beach fill design(s) to be permitted will be simulated in the Unibest model. The No Action scenario will also be simulated using Unibest model as a contrast. This scenario will be updated to incorporate the most recent beach surveys. The Unibest model will use a wave climate developed based on Collier County Conceptual Renourishment Project Analysis - Numerical Modeling (CPE, 2011), however, the definition of the wave climate will be updated in order to include the seasonality in the simulations (Southwest and Northwest wave dominance) and some sensitivity analysis. The performance of each scenario will be evaluated along the three different sectors of the beach and for the nourishment time interval of 10 years. The Park Shore reach will be run with and without northern Park Shore. The model results will be presented in a report which details the modeling effort and addresses FDEP comments on the 2011 Conceptual Renourishment Project Analysis from their December 2, 2011 memorandum. ii. Model Final Beach and Ebb Shoal Design Using Delft3D at Barefoot Beach Barefoot Beach will be nourished as part of the 2013 -14 re- nourishment project using approximately 100,000 cy of sand from Borrow Area T1. A portion of the sand will be placed on the beach, with the remainder placed in the ebb shoal. The Delft3D modeling suite will be used to evaluate the performance of up to 4 beach fill and ebb shoal disposal alternatives for Barefoot Beach. These simulations will use the model setup developed and calibrated for Wiggins Pass in 2009 and 2010. The simulations will be conducted to evaluate the medium -term (4 years) performance of each alternative. The model will consider the wave climate and the tidal flows through Wiggins Pass to account for the morphology evolution of the different scenarios. The benefits /impacts associated to each alternative will be evaluated along the adjacent beaches and in the navigation channel. The results of the numerical modeling will be incorporated into the engineering report and permit modification request. The Barefoot Beach nourishment will complement the Wiggins Pass inlet management strategy. 6. FINALIZE ENGINEERING REPORT The design method described above will be document in an engineering report for use in permitting and coordination. The basis of the wider and higher beach design which avoids hardbottom habitat impacts and provides a 10 year design life will be described and documented. 7. OBTAIN BOEM LEASE FOR BORROW AREA T1 31 Contract 11 -5 772 Beach Re- nourishment May 29, 2012 New Business 7 -a 34 of 59 a. Prepare Supplemental Environmental Assessment (EA) It is necessary to obtain a lease from the Bureau of Ocean Energy Management (BOEM) for use of Outer Continental Shelf (OCS) sand from Borrow Area T1, which is located within the federal waters of the United States. As a prerequisite for this lease, BOEM requires that the 2005 Environmental Assessment (EA) be updated in order to comply with the National Environmental Policy Act (NEPA). NEPA requires federal agencies to consider environmental impacts during their decision making process for major federal actions, such as borrow area development of a federal mineral resource. An EA is a public document that provides supporting reasons and analyses for determining whether to prepare an Environmental Impact Statement (EIS) or Finding of No Significant Impacts (FONSI). If necessary, it also considers and selects measures for mitigating identified adverse environmental impacts. An EA was prepared in coordination with BOEM (formerly Minerals Management Service) and submitted in 2005 in preparation for the 2006 Collier County Beach Renourishment Project. Based on discussions with BOEM during two conference calls (November 1, 2011 and April 24, 2012), BOEM has determined that a "supplemental" EA (an updated version of the 2005 EA) is required to meet NEPA requirements. Based on their review the 2005 Collier County EA, BOEM will provide specific guidance on which information will need to be updated for the next project and how the updated EA should be formatted. CPE will develop a Draft Supplemental EA in coordination with BOEM. Following review by BOEM and receipt of comments, a Final Supplemental EA will be developed and submitted. Once the EA has been reviewed and BOEM signs the Finding of No Significant Impact (FONSI), the lease agreement for use of Borrow Area TI can be processed. b. Assist with Processing BOEM Lease During processing of the BOEM lease agreement, CPE will provide assistance to the County in answering questions, providing additional documentation to BOEM and reviewing the final BOEM lease stipulations for accuracy. 8. PREPARE AND SUBMIT MAJOR PERMIT MODIFICATION REQUEST a. Prepare Biological Assessment (BA) CPE biologists will prepare a Biological Assessment (BA) to assist BOEM and USACE with Endangered Species Act (ESA) Section 7 Consultation with National Marine Fisheries Service (NMFS) and U.S. Fish and Wildlife Service (USFWS). The purpose of the BA is to evaluate the project and potential effects to federally listed (threatened and endangered) species and critical habitat. BOEM will be required to coordinate with NMFS Protected Resources Division (PRD) for potential impacts from dredging of Borrow Area TI, which is located in federal waters. In order to initiate Section 7 Consultation with NMFS, BOEM requires that a Biological Assessment (BA) be prepared to evaluate potential impacts to federally listed species. CPE will develop a Draft BA in coordination with BOEM. Following review by BOEM and receipt of comments, a Final BA will be developed integrating the BOEM's additional information and addressing their comments. BOEM will submit the Final BA to NMFS in order to obtain a 32 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a NMFS Biological Opinion (BO) allowing utilization of Borrow Area T3b &g9the 2013 -14 Collier County Beach Renourishment Project. CPE will request that the Gulf of Mexico Biological Opinion and the Programmatic Biological Opinion be used to the maximum extent possible. The Final BA will also be submitted to USACE to support any potential Section 7 Consultation that may be required with USFWS and /or NMFS in order to modify the existing USACE permit for the 2013 -14 Collier County Beach Renourishment Project. It is anticipated that USACE will request that USFWS allow the 2013 -14 Collier County Beach Renourishment Project to use the Gulf of Mexico Biological Opinion and the Programmatic Biological Opinion. b. Environmental Data CPE biologists will review and compile updated environmental data (e.g. sea turtle nesting data, shorebird nesting, hardbottom resources) that may be requested by FDEP and /or USACE. Results of hardbottom biological monitoring data collected pre- and post- construction for the 2006 Collier County Beach Renourishment Project will be summarized. Biologists will also provide additional information for the USACE which may be required for consultation with USFWS and NMFS, such as the Manatee Biological Evaluation ( USFWS) and the Section 7 Consultation Checklist (NMFS). c. Develop Sediment QA/QC Plan CPE will coordinate with the Bureau of Beaches and Coastal Systems to develop an updated QA /QC sediment (borrow area) plan. d. Beach and Borrow Area Sediment Description A final report summarizing the results of the geophysical and geotechnical surveys will be developed. This report will include sub -bottom (seismic) survey profiles, beach sample granularmetric reports and grain size distribution curves. This report will be incorporated into the final engineering report. CPE will provide all geophysical information in an electronic format suitable for input to the FDEP Reconnaissance Offshore Sand Search (ROSS) database. The submission will include shapefiles (with the associated FGDC compliant metadata) of seismic tracklines. Seismic data will be provided in HTML format. HTML formatting embeds all navigation data, making timestamps and shot points obsolete. e. Engineering Engineering tasks will be performed as needed in order to submit the permit modification package. Submittals may include, but are not limited to, project description, construction methods, and engineering report. E Prepare Permit Sketches 33 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a Permit sketches will be developed using the finalized design developed ii3gK 5. Permit sketches will include a plan -view design with corresponding beach profile cross - sections along with borrow area design. g. RAI Responses CPE will prepare responses to up to three (3) Requests for Additional Information (RAI) from FDEP and /or USACE. We will attend meetings and /or participate in teleconferences with Agencies as needed. CPE will compile and resubmit pertinent 2005 permit files and documents in support of permit modification requests to FDEP and USACE. h. Finalize Hardbottom Biological Monitoring Plan If FDEP requests proposed modifications to the Hardbottom Biological Monitoring Plan (which will be submitted to FDEP in the Pre - Application Coordination phase), or if Collier County proposes any modification to previous monitoring methodologies, CPE biologists will assist Collier County with FDEP coordination throughout the continued development of the Hardbottom Biological Monitoring Plan. It is anticipated that several meetings /teleconferences may be required during coordination with FDEP to complete a final Hardbottom Biological Monitoring Plan that meets with approval from both FDEP and Collier County. The proposed design of the 2013 -14 Collier County Beach Renourishment Project is not anticipated to have any direct or indirect (equilibration or downdrift) impacts to nearshore hardbottom resources. Therefore, it is anticipated that no mitigation will be required. Based on a review of results from hardbottom monitoring associated with the 2006 Collier County Beach Renourishment Project, it appears there were no project - related impacts to the nearshore hardbottom resources; as a result, Collier County may request that FDEP credit the County for the 1.09 acres of mitigation they were required to build for that project. If data show that the area for which mitigation was required was not impacted by the 2006 project, then the artificial reef should be considered "excess mitigation ", which may be credited towards any potential future mitigation requirements. i. Update Physical Monitoring Plan CPE will update the current physical monitoring plan to incorporate new portions of the project into the existing monitoring plan. 9. PREPARE PLANS AND SPECIFICATIONS CPE will develop all construction plans and specifications for the project. The cost of constructing the renourishment project will be estimated. In addition, a cost comparison between alternatives will be displayed. A project schedule will be created to estimate project duration. The construction plans will include plan views and cross - sections sufficient for the construction of the beach nourishment project. The plans will provide survey monumentation information which will allow the contractor to control and construct the beach nourishment project. Borrow areas will be delineated and the allowable depth of dredging indicated for each borrow area in order to place the appropriate quality sand on the beach. The plans will prioritize borrow area dredging to enable future 34 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a use of the borrow area. Aerial photographs, cultural resources, hardbottom, and othgopgural resource features will be incorporated into the plans. The plans will show beach access, staging areas and pipeline corridors for use by the contractor. The plans will include only those segments identified for construction. Boundaries such as the erosion control line will be shown on the plans. The specifications to be developed for the project will be divided into two general categories. The first section will include bidding requirements and contract forms supplied by Collier County for retention of construction contractors. The Consultant will develop the bid form with the project quantities. The second section of the specifications will include General Conditions, Technical Provisions and Environmental Protection. The General Conditions portions of the contract will be provide by the County. The consultant will prepare the supplemental General Conditions, which will address general conditions specific to this dredging project. The Technical Provisions will identify the work to be accomplished. It will include the order of work, the project schedule, excavation requirements, beach fill requirements, grading requirements and other issues related to construction. It will address issues such as clean -up, nighttime operations and beach tilling, if required by the State. The QA /QC Sediment Management Plan approved by FDEP will be incorporated into these provisions. A section on environmental protection will be included in the specifications. This section will identify the important clauses contained in the permits, including a copy of permits received for the project. The contractor will be advised that he is required by law to abide by all the conditions provided by Federal and State permits and licenses for the project. Issues to be addressed in this section include turbidity control, protection of environmental resources, restoration of landscape damage, maintenance of pollution control facilities, and a requirement for an environmental protection plan. Plans and specifications in Acrobat (pdf) format will be provided for distribution and review by the County, State and City of Naples, and other agencies identified by the County. One hard copy will be provided to each agency. The plans and specifications will be modified once, based on comments from the above government entities. Copies for bidding and construction will be covered under a future proposal that addresses construction services. The final plans and specification submitted to FDEP will be signed and sealed to meet permit requirements. 10. FUNDING AND OTHER ASSISTANCE a. Re -apply for Critical Erosion Area Status for Clam Pass Park Based upon coordination with the FDEP, the Critical Erosion Area status for Clam Pass Park will be re- evaluated and re- submitted. A new calculations using refine surge levels and a profile extended landward will be developed to recalculate the recession due to the 25 return interval storm. This task is awaiting further clarification from FDEP. b. Prepare Local Government Funding Request CPE will assist the County with preparation of this year's Local Government Funding Request for the county beach nourishment projects. The size and make -up of each component will be 35 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a evaluated in order to increase FDEP rating and cost sharing opportunitie %8'b will include research to identify all short term rental units in addition to hotels, and to modify the LGFR to incorporate the latest rating guidelines and the lessons learned for the April 27, 2012 meeting at FDEP. The plan will be based on the latest approved 62B -36 Beach guidelines. Recommendations will be made to the County for change to the funding request and the project that would increase eligibility and funding. c. Assist County Staff with Local Government Joint Construction Coordination CPE will aid the County in coordinating with other regional projects in order to develop a cost savings opportunity for the County from a lower mobilization /demobilization and unit cost. CPE has already worked with the County and the dredging industry to identify potential cost savings. One method is to make the draft Plans and Specifications available early to the dredgers in order to enable cost savings for the County. PHASE II: PRE - CONSTRUCTION AND CONTINGENT TASKS 11. BIDDING AND PRE - CONSTRUCTION PERIOD TASK a. Assist County with Bidding CPE will also assist in the bidding process by preparing pertinent bid documents and attending the pre -bid meeting. We will develop specifications and a construction plan which will encourage low bid prices. This includes provisions for a long and flexible construction timetable. CPE will attend the pre -bid meeting. The Engineer will assist the County in the selection of a contractor for the project. The County's purchasing department will manage the bidding process with assistance from the Engineer and Coastal Zone Management Department. The Engineer will assist the County in reviewing the bids and evaluation of the low bidder, taking into consideration the capability of the contractor (low bidder) in constructing the project. The Engineer will provide the County a recommendation concerning the selection of the contractor or contractors. There will be one pre- construction meeting for the project. CPE will coordinate, prepare for, and attend the pre- construction conference. During the pre- construction meeting, the permit will be reviewed with the Contractor prior to commencement of activity authorized by the permit. An overview of the project scope of work, construction methodology, technical specifications, schedule, construction access, specifications, and specific monitoring requirements for the permit will occur with the Contractor and all interested agencies. b. Pre - Construction Beach Survey and Aerials Beach and Nearshore Hydrographic Survey This section of scope is contingent upon the new Physical Monitoring Plan for this project that requires this work. This work shall be conducted in accordance to Section 01000 (Beach Profile Topographic Surveying) and 01100 (Offshore Profile Surveying) of the March 2004 Bureau of Beaches and Coastal Systems Monitoring Standards for Beach Erosion Control Projects including field methodology and final deliverables. http• / /www dep state fl us/ beaches /publications /pdf /standard.12df 36 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 39 of 59 Beach profiles will be collected at FDEP monuments R7 -R84 including any applicable intermediate profile lines. All data seaward of the dune shall be collected using RTK GPS technology. Upland areas inaccessible to RTK GPS shall be collected using standard differential leveling techniques. Upland topography shall extend approximately 150 feet landward of the vegetation line or until an obstacle is encountered. The nearshore survey will be conducted using an Odom Hydrotrac sounder with digitizer fathometer on CPE's twenty -four (24) foot Privateer survey vessel with a centrally located hull- mounted transducer. A Trimble RTK GPS and a TSS Motion Compensator will be used onboard the survey vessel to provide instantaneous tide corrections as well as heave, pitch, and roll corrections. In order to maintain the vessel navigation along the profile lines, the HYPACK navigation software will be used. This software provides horizontal position to the sounding data allowing real -time review of the profile data in plan view or cross section format. HYPACK also provides navigation to the helm to control the deviation from the online azimuth. Horizontal and vertical positioning checks are conducted at the beginning and end of each day using 2nd order FDEP "A" monuments located in the project area. The sounder will be calibrated via bar - checks and a sound velocity probe at the beginning and end of the day. Bar - checks will be performed from a depth of five feet to a minimum depth of twenty -five feet. Analog data showing the results of the bar -check calibration will be displayed on the sounder charts at five foot increments during descent and ascent of the bar. Controlled Aerial Photography Using FDEP Environmental Standards Color aerial photography shall be obtained for the Collier County Beach Project from R -7 through R -89. Surveyors shall coordinate ground control and GPS logging from HARN and /or CORS with the designated sub - contractor. A representative from Collier County will conduct the pre -flight sea condition monitoring and coordinate with the surveyor and the sub- contractor about the flight timing. Flight must occur during a 24 hour period of calm sea conditions, low tide levels, and low sun /water surface angle to ensure good water clarity. The flight window will be established by the sub - contractor. The sub - contractor shall provide 9 "x 9" photographs and CD -ROM controlled raster imagery files. The photography will be collected following FDEP's standards for: Environmental Aerial Photography Acquisition for Beach Erosion Control Projects http• / /Nyww dep state fl us/ beaches /publications /pdf `/standard.i)df (section 02100: March 2004). c. Pre - Construction Sidescan Survey and Diver Groundtruthing This work is contingent upon the final FDEP- Approved Hardbottom Biological Monitoring Plan that requires new measurements to establish the pre - project condition. This task includes mapping and characterization of the hardbottom between FDEP Monument R -9 to R -80, or the southern terminus of the know nearshore hardbottom at approximately R -70. i. Sidescan Survey Sidescan sonar data will be used to verify the unconsolidated sediment surface and to map ocean bottom features such as hardbottom habitat. Hardbottom features will be classified as high or low relief, isolated rock outcrops or by equivalent descriptor for use in mapping the hardbottom edges. 37 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7,a Following initial reduction of the sidescan data, the side4w 54ata will be groundtruthed by divers to observe any features mapped during the sidescan sonar investigation. The sidescan data reduction will be finalized based on this field investigation. The sidescan sonar survey will be conducted using the equipment and methods described in Task 3b. CPE anticipates that the remote sensing survey can be conducted in two (2) days, followed by a period of data reduction and comparative analysis. ii. Diver Groundtruthing After remote sensing data are analyzed, diver groundtruthing will be conducted at select sites where comparative analysis indicates significant change in the location of the hardbottom edge has occurred or there is uncertainty in the sidescan results. These dives will take place after the initial data reduction of the side scan result, and before the biological monitoring is conducted. CPE divers will conduct hardbottom investigations by following the edge of the hardbottom while towing a buoy equipped with a DGPS antenna and attached by a cable to a Trimble AgGPS system on the survey vessel. The positioning data will be recorded. The sidescan data reduction will be finalized based on the diver hardbottom investigations. Data obtained during these studies will be used to delineate those hardbottom resources which may have the potential to be impacted by the 2013 -14 Beach Nourishment Project; if any impacts are anticipated, these data will serve as the basis for any mitigation plan development, if required. The GIS database will be updated. It is anticipated that two (2) days will be required to groundtruth the findings of the remote sensing survey. d. Pre - Construction Hardbottom Biological Monitoring If required by the final FDEP- Approved Hardbottom Biological Monitoring Plan, a pre - construction hardbottom biological monitoring survey will be conducted. This survey will follow the methodology contained in the final Plan, which is expected to be the same as, or similar to, the methodology used in previous monitoring required for the 2006 project. If the final Plan requires a pre- construction survey, then this survey will be conducted jointly utilizing two (2) CPE biologists and two (2) Collier County divers. The survey will take approximately nine (9) field days and will be completed using a County research vessel and captain. This pre- construction survey will likely follow the methodologies utilized in the previous monitoring plan (required for the 2006 project), though these methods may be modified during coordination with FDEP. This task includes data entry and preparation of an informal observation report; it is unlikely that FDEP will require a formal pre- construction report. If the final FDEP- Approved Hardbottom Biological Monitoring Plan does not require a pre- construction survey, Collier County may elect to conduct a modified survey that would utilize a reduced sampling effort in order to document pre- construction conditions of nearshore hardbottom communities. 12. CONTINGENT TASKS 38 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a a. Essential Fish Habitat (EFH) Assessment 41 of 59 In addition to NEPA compliance and ESA Section 7 Consultation, BOEM (and possibly USACE) will also be required to coordinate with NMFS — Habitat Conservation Division (HCD) to evaluate potential impacts to Essential Fish Habitat (EFH) in compliance with the Magnuson- Stevens Fishery Conservation and Management Act. NMFS did not have any EFH comments for the 2006 Collier County Beach Renourishment Project; therefore, preparation of an EFH Assessment is not anticipated. If NMFS -HCD requests an EFH Assessment be prepared for the 2013 -14 project, that will be an additional task. b. Uniform Mitigation Assessment Method (UMAM) During coordination with FDEP and USACE, the agencies may request additional data in order to conduct a Uniform Mitigation Assessment Method (UMAM) assessment. This task includes coordination with FDEP and /or USACE, providing data and assistance with conducting a UMAM assessment, but this task does not include any additional field investigations that might be requested by the agencies. c. Borrow Area T1 Survey The survey of Borrow Area T1 may be considered too old, and agencies may require a new survey. A bathymetric survey of Borrow Area T1 will be conducted using the equipment and methods described in Task 3b. d. Cultural Resources for Pipeline Corridors. The investigation may be required if a cultural resources survey is necessary under the Division of Historic Resources (DHR) new initiative. Coordination with DHR will be initiated prior to this additional field investigation to determine if this requirement can be eliminated or reduced. The extra survey will take two additional (2) days more than the basic sidescan survey described above. It will include subbottom profiling using the EdgeTech X -Star SB- 216 "chirp sonar system ", a magnetometer survey, and a bathymetric survey. These methods are required for a full cultural resources investigation. This task will also include the addition data reduction and use of a qualified marine archeologist. Seismic Reflection Profile Surveys. An EdgeTech X -STAR 216 (or equivalent) seismic sub - bottom system will be used to conduct the seismic reflection profile surveys. The X -STAR SB -216 Full Spectrum Sonar is a versatile wideband FM sub -bottom profiler that collects digital normal incidence reflection data over a number of frequency ranges. This instrumentation generates cross - sectional images of the seabed. Throughout the offshore seismic reflection survey, selection of the chirp pulse will be modified in real time to obtain the acceptable resolution of geological features and the sequence stratigraphy (i.e. vertical sequence and lateral distribution of sediment bodies comprised by different grain sizes and sediment composition) for better data quality enhancing subsequent interpretation Magnetometer Survey. A Geometrics G -882 Digital Cesium Marine Magnetometer (or equivalent) will be used to perform a cursory investigation of magnetic anomalies within the potential pipeline corridor. The purpose of the magnetometer survey is to establish the presence, and subsequent exclusion zones around any potential underwater wrecks, submerged hazards, or other ferrous metal features that would affect borrow area delineation and dredging 39 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a activities. The Hypack 20129 software will record magnetic anomalies4Atgotly from the Geometries magnetometer. Bathymetric Survey. The Odom Hydrographic Systems, Inc.'s Hydrotrac, a single frequency portable hydrographic echo sounder, will be used to perform the bathymetric survey. The Hydrotrac will be operated at a frequency of 210 kHz and is a digital, survey -grade sounder. The sounder will be calibrated using an Odom Hydrographic Systems, Inc.'s Digital Pro® speed -of -sound velocity meter. Speed of sound through water and other selected parameters will be adjusted to reflect physical water conditions in the survey area. Data Reduction and Report. Seismic reflection data will be processed using the SonarWiz.MAP software package developed by Chesapeake Technologies Inc (or equal) in conjunction with side scan and bathymetric data described above. After processing, the magnetometer data will be reviewed by a qualified archaeologist for cultural resource interpretation. CPE will coordinate with Tidewater Atlantic Research (TAR) to develop a cultural resource report for the two (2) pipeline corridors and the two (2) operational areas surveyed. CPE will coordinate with the State Historic Preservation Office (SHPO) as needed. e. Survey and Process ECL (Barefoot Beach and Clam Pass Park) The decision to survey the new ECLs will be delay until the final budgetary decisions on these two areas are made. The decision must be made in time to allow timely processing before the project is started. ECL Survey and Processing This survey is designed to establish an Erosion Control Line as defined in Chapter 161 of the Florida Statutes. A mean high water (MHW) survey will be conducted in accordance with standards set by the Florida Department of State Lands. Surveys will be platted and submitted to the State for approval and recording. Prior to the start of the survey, a reconnaissance of the monuments will be conducted to confirm that the survey control is in place and undisturbed. Real Time Kinematics (RTK) Global Positioning System (GPS) will be used to locate and confirm the survey control for this project. In order to achieve required accuracy, the survey will be controlled using FDEP 2nd order monuments. Upon completion of the control reconnaissance survey, the mean high water survey will be initiated. The MHW survey will be conducted using MHW elevation values obtained from LABINS and /or other state approved MHW values. Upon competition of the field survey data will be plotted and derived MHW line drawn on the survey map. If possible, a draft version of the plat will be sent to State Lands for review. Survey deliverables will consist of four (4) 22 "X34" survey maps signed and sealed by a Florida Surveyor and Mapper compliant with requirements Chapter 161 and other county recording standards. Maps and legal descriptions will also be provided in digital format. The maps will be developed so that they can be separable. Public Notification and Conduct ECL Meeting Once the survey has been approved by State Lands, a public meeting will be planned, following FDEP's procedures. Notification will be made in the local newspaper, in the State 40 Contract 11 -5 772 Beach Re- nourishment May 29, 2012 New Business 7 -a publication and by registered letter to residents /owners within the prescribe431W§s. The public meeting will be held to collect comments from the public for consideration by FDEP in evaluating the establishment of a new Erosion Control Line for Clam Pass Park and Barefoot Beach. 13. JETTY SPUR STRUCTURAL DESIGN (SEPARATE) The jetty spur at the Doctors Pass south jetty is a means to conserve sand in the hot spot region south of the Pass. It will be designed and permitted separately from the beach nourishment to avoid possible delays with permit agencies. a. Survey New Structural Foundation Areas An area 300 ft by 400 ft will be surveyed for construction of the spur to the south jetty at Doctors Pass. This task includes the hydrographic survey in the area of the proposed rock jetty spur. This survey is intended to aid engineering calculations and has not been designed to meet any regulatory objectives. Data will be collected within 100 feet of the proposed construction at a sufficient density to provide an accurate depiction of the seafloor. Standard hydrographic procedures will be followed as described in section l Lb of this scope. A legal description for a state easement will be developed based on this survey and the final design. This task also includes seafloor push probes to attempt to locate the depth of the hard substrate. Probes will be conducted by scuba divers using hand held probes. Diver probes are limited to 1 -2 feet of penetration in sandy sediments. No jet probes or coring is proposed. b. Model Jetty Spur in Delft 3D Using the Delft3D hydrodynamic and sediment transport model developed in the 2011 Conceptual Renourishment Project Analysis, the effect of the Doctors Pass spur jetty extension on sand retention and conservation will be evaluated. In addition, circulation and debris trapping will be evaluated. Specifically, the model will be used to evaluate flows and sediment transport potential with and without the spur extension in place. Delft3D -PART model (particle tracking simulations, lagrangian approach) will also be used to evaluate whether the spur jetty extension will trap debris in an excessive manner. Up to 4 different configurations of the jetty extension will be considered to minimize debris trapping effects. The modeling procedures and results will be presented in a report. FDEP comments from their December 2, 2011 memorandum will be addressed. c. Develop Public Outreach Drawing CPE will prepare a drawing and project description for use by the County in public outreach for the jetty spur, addressing it size and impact on views. The document will address the spurs benefit. d. Design Jetty Spur A design will be developed for the jetty spur. The design will take into account coastal processes and modeling results. The effectiveness of a turtle friendly design will be researched for possible incorporation into the spur. The design will develop the rock type and 41 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a size, the foundation design, the positioning of the structures and integratica V(4b the existing jetty. The design will accommodate circulation to the extent practical. e. Develop Permit Modification and Sketches Using the survey and preliminary design, CPE will prepare a JCP permit modification package for the FDEP for the structural addition to the southern jetty at Doctors Pass. Permit sketches, legal descriptions, and all other pertinent biological, geological, and engineering portions will be prepared as needed. This phase accounts for one (1) RAI cycle and is not a new permit application. f. Diver Resource Investigations Divers will conduct a survey of the southern jetty to observe any submerged resources located in or near the proposed spur location. This survey will be planned in coordination with FDEP, NMFS, and USACE to address agency requirements. This survey will take approximately one (1) field day. It will either be conducted jointly utilizing two (2) CPE biologists and a Collier County diver, boat and captain or this survey will be added on to another planned biological survey, whichever is more time- and cost - effective. This task includes data entry and preparation of an informal observation report, if any resources are observed. g. Plans and Specifications CPE will prepare final construction plans, technical specifications and the bid form for the jetty spur project. The task will incorporate all permit requirements into the documents and will provide copies of the draft plans and technical specifications for the County's review. County comments will be incorporated into the final set. CPE will prepare an opinion of the estimated construction cost for this project. 42 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 45 of 59 SCHEDULE B BASIS OF COMPENSATION TIME AND MATERIAL 1. MONTHLY STATUS REPORTS B.1.1 As a condition precedent to payment, CONSULTANT shall submit to OWNER as part of its monthly invoice, a progress report reflecting the Project design and construction status, in terms of the total work effort estimated to be required for the completion of the Basic Services and any then - authorized Additional Services, as of the last day of the subject monthly billing cycle. Among other things, the report shall show all Service items and the percentage complete of each item. B1.1.1 All monthly status reports and invoices shall be mailed to the attention of: Gary McAlpin, Coastal Zone Management Director 3299 Tamiami Trail East, Suite 103, Naples, FL 34112 -5746 2. COMPENSATION TO CONSULTANT B.2.1. For the Basic Services provided for in this Agreement, OWNER agrees to make monthly payments to CONSULTANT based upon CONSULTANT'S Direct Labor Costs and Reimbursable Expenses in accordance with the terms stated below. Provided, however, in no event shall such compensation exceed the amounts set forth in the table below. ITEM PHASE NOT TO EXCEED AMOUNT: 2. Phase I — Permitting and Design $484,044.00 3. Phase II — Pre - Construction and Contingent Tasks $364,510.00 TOTAL FEE Total Items 1 -10) 1 $ 848,554.00 B.2.2. Direct Labor Costs mean the actual salaries and wages (basic, premium and incentive) paid to CONSULTANT'S personnel, with respect to this Project, including all indirect payroll related costs and fringe benefits, all in accordance with and not in excess of the rates set forth in the Attachment I to this Schedule B. B.2.3. With each monthly Application for Payment, CONSULTANT shall submit detailed time records, and any other documentation reasonably required by OWNER, regarding CONSULTANT'S Direct Labor Costs incurred at the time of billing, to be reviewed and approved by OWNER. B.2.4 For Additional Services provided pursuant to Article 2 of the Agreement, OWNER agrees to pay CONSULTANT a negotiated total fee and Reimbursable Expenses based on the services to be provided. The negotiated fee shall be based upon the rates specified in Attachment 1 to this Schedule B and all Reimbursable Expenses shall comply with the provisions of Section 3.5.1 below. There shall be no overtime pay on Basic Services or Additional Services without OWNER'S prior written approval. 43 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a B.2.5. The compensation provided for under Sections 2.1 of this Schedule B,454v&k be the total and complete amount payable to CONSULTANT for the Basic Services to be performed under the provisions of this Agreement, and shall include the cost of all materials, equipment, supplies and out -of- pocket expenses incurred in the performance of all such services. B.2.6 Notwithstanding anything in this Agreement to the contrary, CONSULTANT acknowledges and agrees that in the event of a dispute concerning payments for Services performed under this Agreement, CONSULTANT shall continue to perform the Services required of it under this Agreement, as directed by OWNER, pending resolution of the dispute provided that OWNER continues to pay to CONSULTANT all amounts that OWNER does not dispute are due and payable. 3. SCHEDULE OF PAYMENTS: B.3.1. CONSULTANT shall submit, with each of the monthly status reports provided for under Section 1.1 of this Schedule B, an invoice for fees earned in the performance of Basic Services and Additional Services during the subject billing month. Notwithstanding anything herein to the contrary, the CONSULTANT shall submit no more than one invoice per month for all fees and Reimbursable Expenses earned that month for both Basic Services and Additional Services. Invoices shall be reasonably substantiated, identify the services rendered and must be submitted in triplicate in a form and manner required by Owner. Additionally, the number of the purchase order granting approval for such services shall appear on all invoices. B.3.1.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non - payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. B.3.2. Invoices not properly prepared (mathematical errors, billing not reflecting actual work done, no signature, etc.) shall be returned to CONSULTANT for correction. Invoices shall be submitted on CONSULTANT'S letterhead and must include the Purchase Order Number and the Project name and shall not be submitted more than one time monthly. B.3.3 Notwithstanding anything herein to the contrary, in no event may CONSULTANT'S monthly billings, on a cumulative basis, exceed the sum determined by multiplying the applicable not to exceed task limits set forth in the table in Section 2.1 by the percentage Owner has determined CONSULTANT has completed such task as of that particular monthly billing. B.3.4 Payments for Additional Services of CONSULTANT as defined in Article 2 hereinabove and for reimbursable expenses will be made monthly upon presentation of a detailed invoice with supporting documentation. B.3.5 Unless specific rates have been established in Attachment 1, attached to this Schedule B, CONSULTANT agrees that, with respect to any subconsultant or subcontractor to be utilized by CONSULTANT for Additional Services, CONSULTANT shall be limited to a 44 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a maximum markup of 5% on the fees and expenses associated with such &4consultants and subcontractors. B.3.5.1 Reimbursable Expenses associated with Additional Services must comply with section 112.061, Fla. Stat., or as set forth in the Agreement, be charged without mark -up by the CONSULTANT, and shall consist only of the following items: B.3.5.1.1. Cost for reproducing documents that exceed the number of documents described in this Agreement and postage and handling of Drawings and Specifications. B.3.5.1.2. Travel expenses reasonably and necessarily incurred with respect to Project related trips, to the extent such trips are approved by OWNER. Such expenses, if approved by OWNER, may include coach airfare, standard accommodations and meals, all in accordance with section 112.061, F.S. Further, such expenses, if approved by OWNER, may include mileage for trips that are from /to destinations outside of Collier or Lee Counties. Such trips within Collier and Lee Counties are expressly excluded. B.3.5.1.3. Permit Fees required by the Project. B.3.5.1.4 Expense of overtime work requiring higher than regular rates approved in advance and in writing by OWNER. B.3.5.1.5 Expense of models for the County's use. B.3.4.1.6 Other items on request and approved in writing by the OWNER. END OF SCHEDULE B. 45 Contract I1 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 48 of 59 Attachment 1 to Schedule B Personnel Cateiory Standard Hourly Rate Principal $195 Senior Project Manager $165 Project Manager $148 Senior Engineer $155 Engineer $119 Environmental Specialist $115 Senior GIS /CAD Specialist $145 GIS Specialist $100 Clerical $ 60 Surveyor and Mapper $130 CADD Technician $ 85 Coastal Modeler II $130 Professional Geologist $150 Project Geologist $125 Geologist II $110 Geologist 1 $ 95 Senior Marine Biologist $135 Project Biologist $120 Marine Biologist $ 95 Project Surveyor $120 Surveyor $ 95 Survey Technician $ 82 Boat Captain $ 82 Bookkeeper $ 74 This list is not intended to be all - inclusive. Hourly rate fees for other categories of professional, support and other services shall be mutually negotiated by the County and firm on a project by project basis as needed. 46 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 49 of 59 Schedule C PROJECT SCHEDULE Phase I work to be completed within one hundred eighty (180) days from issuance of Notice to Proceed Phase II work to be completed as directed in writing by the County. 47 Contract 11 -5 772 Beach Re- nourishment May 29, 2012 New Business 7 -a 50 of 59 SCHEDULE D INSURANCE COVERAGE (1) The amounts and types of insurance coverage shall conform to the following minimum requirements with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If CONSULTANT has any self- insured retentions or deductibles under any of the below listed minimum required coverages, CONSULTANT must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self- insured retentions or deductibles will be CONSULTANT'S sole responsibility. (2) The insurance required by this Agreement shall be written for not less than the limits specified herein or required by law, whichever is greater. (3) Coverages shall be maintained without interruption from the date of commencement of the services until the date of completion and acceptance of the Project by the OWNER or as specified in this Agreement, whichever is longer. (4) Certificates of insurance (3 copies) acceptable to the OWNER shall be filed with the OWNER within ten (10) calendar days after Notice of Award is received by CONSULTANT evidencing the fact that CONSULTANT has acquired and put in place the insurance coverages and limits required hereunder. In addition, certified, true and exact copies of all insurance polices required shall be provided to OWNER, on a timely basis, if requested by OWNER. Such certificates shall contain a provision that coverages afforded under the policies will not be canceled or allowed to expire until at least thirty (30) days prior written notice has been given to the OWNER. CONSULTANT shall also notify OWNER, in a like manner, within twenty -four (24) hours after receipt, of any notices of expiration, cancellation, non - renewal or material change in coverages or limits received by CONSULTANT from its insurer, and nothing contained herein shall relieve CONSULTANT of this requirement to provide notice. In the event of a reduction in 48 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a the aggregate limit of any policy to be provided by CONSULTANT hereunder1 �NSULTANT shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. (5) All insurance coverages of the CONSULTANT shall be primary to any insurance or self insurance program carried by the OWNER applicable to this Project. (6) The acceptance by OWNER of any Certificate of Insurance does not constitute approval or agreement by the OWNER that the insurance requirements have been satisfied or that the insurance policy shown on the Certificate of Insurance is in compliance with the requirements of this Agreement. (7) CONSULTANT shall require each of its subconsultants to procure and maintain, until the completion of the subconsultant's services, insurance of the types and to the limits specified in this Section except to the extent such insurance requirements for the subconsultant are expressly waived in writing by the OWNER. (8) Should at any time the CONSULTANT not maintain the insurance coverages required herein, the OWNER may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverages and charge the CONSULTANT for such coverages purchased. If CONSULTANT fails to reimburse OWNER for such costs within thirty (30) days after demand, OWNER has the right to offset these costs from any amount due CONSULTANT under this Agreement or any other agreement between OWNER and CONSULTANT. The OWNER shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverages purchased or the insurance company or companies used. The decision of the OWNER to purchase such insurance coverages shall in no way be construed to be a waiver of any of its rights under the Agreement. (9) If the initial, or any subsequently issued Certificate of Insurance expires prior to the completion of the services required hereunder or termination of the Agreement, the 49 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 52 of 5 CONSULTANT shall furnish to the OWNER, in triplicate, renewal or replacement ertificate(s) of Insurance not later than three (3) business days after the renewal of the policy(ies). Failure of the Contractor to provide the OWNER with such renewal certificate(s) shall be deemed a material breach by CONSULTANT and OWNER may terminate the Agreement for cause. WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY Required by this Agreement? X Yes No (1) Workers' Compensation and Employers' Liability Insurance shall be maintained by the CONSULTANT during the term of this Agreement for all employees engaged in the work under this Agreement in accordance with the laws of the State of Florida. The amounts of such insurance shall not be less than: a. Worker's Compensation - Florida Statutory Requirements b. Employers' Liability (check one, if applicable) $100,000 Each Accident $500,000 Disease Aggregate $100,000 Disease Each Employee X_ $1,000,000 Each Accident $1,000,000 Disease Aggregate $1,000,000 Disease Each Employee (2) The insurance company shall waive all claims rights against the OWNER and the policy shall be so endorsed. (3) United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. Applicable X_ Not Applicable (4) Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. 50 Contract It -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a Applicable X_ Not Applicable 53 of 59 COMMERCIAL GENERAL LIABILITY Required by this Agreement? _X_ Yes No (1) Commercial General Liability Insurance, written on an "occurrence" basis, shall be maintained by the CONSULTANT. Coverage will include, but not be limited to, Bodily Injury, Property Damage, Personal Injury, Contractual Liability for this Agreement, Independent Contractors, Broad Form Property Damage including Completed Operations and Products and Completed Operations Coverage. Products and Completed Operations coverage shall be maintained for a period of not less than five (5) years following the completion and acceptance by the OWNER of the work under this Agreement. Limits of Liability shall not be less than the following: General Aggregate $300,000 Products /Completed Operations Aggregate $300,000 Personal and Advertising Injury $300,000 Each Occurrence $300,000 Fire Damage $ 50,000 General Aggregate $500,000 Products /Completed Operations Aggregate $500,000 Personal and Advertising Injury $500,000 Each Occurrence $500,000 Fire Damage $ 50,000 X_General Aggregate $1,000,000 Products /Completed Operations Aggregate $1,000,000 Personal and Advertising Injury $1,000,000 Each Occurrence $1,000,000 Fire Damage $ 50,000 (2) The General Aggregate Limit shall apply separately to this Project and the policy shall be endorsed using the following endorsement wording. "This endorsement modifies insurance provided under the following: Commercial General Liability Coverage Part. The General Aggregate Limit under LIMITS OF INSURANCE applies separately to each of your projects 51 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 54 of 59 away from premises owned by or rented to you. Applicable deductibles or self- insured retentions shall be the sole responsibility of CONSULTANT. Deductibles or self- insured retentions carried by the CONSULTANT shall be subject to the approval of the Risk Management Director or his /her designee. (3) The OWNER, Collier County Government, shall be named as an Additional Insured and the policy shall be endorsed that such coverage shall be primary to any similar coverage carried by the OWNER. claims. (4) Coverage shall be included for explosion, collapse or underground property damage (5) Watercraft Liability coverage shall be carried by the CONSULTANT or the SUBCONSULTANT in limits of not less than the Commercial General Liability limit shown in subparagraph (1) above if applicable to the completion of the Services under this Agreement. Applicable X_ Not Applicable (6) Aircraft Liability coverage shall be carried by the CONSULTANT or the SUBCONSULTANT in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. Applicable _X Not Applicable AUTOMOBILE LIABILITY INSURANCE Required by this Agreement? _X_ Yes No (1) Automobile Liability Insurance shall be maintained by the CONSULTANT for the ownership, maintenance or use of any owned, non -owned or hired vehicle with limits of not less than: 52 Contract 11 -5 772 Beach Re- nourishment May 29, 2012 New Business 7 -a 55 of 59 _X_ Bodily Injury & Property Damage - $ 500,000 Bodily Injury & Property Damage - $1,000,000 UMBRELLA LIABILITY (1) Umbrella Liability may be maintained as part of the liability insurance of the CONSULTANT and, if so, such policy shall be excess of the Employers' Liability, Commercial General Liability, and Automobile Liability coverages required herein and shall include all coverages on a "following form" basis. (2) The policy shall contain wording to the effect that, in the event of the exhaustion of any underlying limit due to the payment of claims, the Umbrella policy will "drop down" to apply as primary insurance. PROFESSIONAL LIABILITY INSURANCE Required by this Agreement? _X_ Yes No (1) Professional Liability Insurance shall be maintained by the CONSULTANT to insure its legal liability for claims arising out of the performance of professional services under this Agreement. CONSULTANT waives its right of recover against OWNER as to any claims under this insurance. Such insurance shall have limits of not less than: $ 500,000 each claim and in the aggregate X $1,000,000 each claim and in the aggregate $2,000,000 each claim and in the aggregate $5,000,000 each claim and in the aggregate (2) Any deductible applicable to any claim shall be the sole responsibility of the CONSULTANT. Deductible amounts are subject to the approval of the OWNER. 53 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a (3) The CONSULTANT shall continue this coverage for this Project f ®C gperiod of not less than five (5) years following completion and acceptance of the Project by the OWNER. (4) The policy retroactive date will always be prior to the date services were first performed by CONSULTANT or OWNER, and the date will not be moved forward during the term of this Agreement and for five years thereafter. CONSULTANT shall promptly submit Certificates of Insurance providing for an unqualified written notice to OWNER of any cancellation of coverage or reduction in limits, other than the application of the aggregate limits provision. In addition, CONSULTANT shall also notify OWNER by certified mail, within twenty - four (24) hours after receipt, of any notices of expiration, cancellation, non - renewal or material change in coverages or limits received by CONSULTANT from its insurer. In the event of more than a twenty percent (20 %) reduction in the aggregate limit of any policy, CONSULTANT shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. CONSULTANT shall promptly submit a certified, true copy of the policy and any endorsements issued or to be issued on the policy if requested by OWNER. VALUABLE PAPERS INSURANCE In the sole discretion of the County, CONSULTANT may be required to purchase valuable papers and records coverage for plans, specifications, drawings, reports, maps, books, blueprints, and other printed documents in an amount sufficient to cover the cost of recreating or reconstructing valuable papers or records utilized during the term of this Agreement. PROJECT PROFESSIONAL LIABILITY (1) If OWNER notifies CONSULTANT that a project professional liability policy will be purchased, then CONSULTANT agrees to use its best efforts in cooperation with OWNER and OWNER'S insurance representative, to pursue the maximum credit available from the professional liability carrier for a reduction in the premium of CONSULTANT'S professional liability policy. If no credit is available from CONSULTANT'S current professional policy underwriter, then CONSULTANT agrees to pursue the maximum credit available on the next 54 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 57 of 59 renewal policy, if a renewal occurs during the term of the project policy (and on any subsequent professional liability policies that renew during the term of the project policy). CONSULTANT agrees that any such credit will fully accrue to OWNER. Should no credit accrue to OWNER, OWNER and CONSULTANT, agree to negotiate in good faith a credit on behalf of OWNER for the provision of project- specific professional liability insurance policy in consideration for a reduction in CONSULTANT'S self- insured retention and the risk of uninsured or underinsured consultants. (2) CONSULTANT agrees to provide the following information when requested by OWNER or OWNER'S Project Manager: a. The date the professional liability insurance renews. b. Current policy limits. C. Current deductibles /self- insured retention. d. Current underwriter. e. Amount (in both dollars and percent) the underwriter will give as a credit if the policy is replaced by an individual project policy. f. Cost of professional insurance as a percent of revenue. g. Affirmation that the design firm will complete a timely project errors and omissions application. (3) If OWNER elects to purchase a project professional liability policy, CONSULTANT to be insured will be notified and OWNER will provide professional liability insurance, naming CONSULTANT and its professional subconsultants as named insureds. END OF SCHEDULE D 55 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a SCHEDULE E 58 of 59 TRUTH IN NEGOTIATION CERTIFICATE In compliance with the Consultants' Competitive Negotiation Act, Section 287.055, Florida Statutes, Coastal Planning and Engineering, Inc. hereby certifies that wages, rates and other factual unit costs supporting the compensation for the services of the CONSULTANT to be provided under the Professional Services Agreement, concerning Design, Engineering and Permitting Services for Re- nourishment of the Barefoot, Vanderbilt, Clam Pass, Park Shore, and Naples Beaches are accurate, complete and current as of the time of contracting. Coastal Planning and Engineering, Inc. W4 TITLE: DATE: 56 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -a 59 of 59 SCHEDULE F KEY PERSONNEL, SUBCONSULTANTS AND SUBCONTRACTORS Dedicated to Name Thomas Campbell, P.E. Steve Keehn, P.E. Doug Mann, P.E. Tom Pierro, P.E. Chris Day, P.E. Samantha Danchuck, P.E. Ph.D. Nicole Sharp, El Michelle Rees Beau Suthard, P.G. Melany Larenas, P.G. William Robertson PhD. Lauren Floyd Angela Belden Lindino Benedet Sub - Consultants CPE Branch Offices Tidewater Atlantic Research ACA Aerial Photographs. Position Principal Engineer Senior Engineer and Senior Project Manager QA/QC Engineer Senior Coastal Engineer Project Manager Modeling QA Coastal Engineer Coastal Engineer Coastal Engineer Remote Sensing Manager Geology Manager Lidar Specialist Project Biologist Senior GIS /CAD Specialist Project Manager Modeling Project ( %) 0.20% 12.00% 2.00% 2.00% 1.00% 4.00% 24.00% 4.00% 1.60% 1.60% 2.00% 26.00% 1.20% 1.40% 57 Contract 11 -5772 Beach Re- nourishment May 29, 2012 New Business 7 -b 1 of 46 EXECUTIVE SUMMARY Recommendation to recommend approval of award of Contract 11 -5772 for Final Design, Bid, and Construction Support Services for Beach Renourishment and the rebuilding of the five Existing Erosion Control Structures to Coastal Engineering Consultants (CEC) for a not to exceed Time and Material amount of $98,762 and make a finding that this item promotes tourism. OBJECTIVE: To move forward with the final design, bid and construction support services for Beach Renourishment and the rebuilding of the five Existing Erosion Control Structures. CONSIDERATIONS: CEC will assist Collier County with the final design, bid and construction support services for the South Marco Island Beach Renourishment project. CEC shall be in the primary role for final design and support the County for a one -time bid process and through construction. Collier County shall be in the primary role for the bid process and administering the construction project including resident inspection, contractor oversight, sediment qa -qc plan implementation, and agency reporting. Coastal Technology Corporation (CTC) shall provide peer review of the pertinent tasks. This project will be done in 2 phases. Phase A will consist of the Beach Renourishment. Phase B will consist of repair of existing structures. Below is the cost breakdown for this project: PHASE A BUDGET: BEACH RENOURISHMENT TASK DESCRIPTION TIME & MATERIALS 1 Final Design: Beach Renourishment (BR) $ 11,425 2 Bid Process and Contract Procurement: BR $ 4,610 3 Construction Administration: BR $ 13,090 4 Construction Observations / Certifications: BR $ 8,915 5 Contingencies: BR $ 5,706 12 Subtotal $ 43,746 PTTAQF R RTTTIGFT• REPAIR (1F F.XTSTTNG STRTTC"TTTRFS 6 Preliminary Design: Repair of Structures (ROS) $ 8,825 7 Permit Applications (ROS) $ 6,750 8 Permit Processing (ROS) $ 3,460 9 Final Design: Beach Renourishment (ROS) $ 7,525 10 Bid Process and Contract Procurement: ROS $ 2,080 11 Construction Administration: ROS $ 7,135 12 Construction Observations / Certifications: ROS $ 12,065 13 Contingencies: ROS $ 7,176 Subtotal $ 55,016 May 29, 2012 New Business 7 -b 2 of 46 PHASE DESCRIPTION TIME & MATERIALS A Beach Renourishment $ 43,746 B Repair of Existing Structures $ 55,016 Total $ 98,762 ADVISORY COMMITTEE RECOMMENDATIONS: At the May 11, 2012 CAC meeting this item was incorrectly identified as a Work Order under contract 09 -5262. It should have been identified as Collier Contract 11 -5772. All else remains the same. This item was unanimously recommended for approval by the CAC with a 6 to 0 vote. FISCAL IMPACT: Funding for this project will be from Tourist Development Tax, Fund 195. Current funding for this Work Order is available in Project 80166. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: Staff is recommending approval of this item. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office, requires majority vote, and is legally sufficient for Board action. — RECOMMENDATION: To recommend approval of a award of Contract 11 -5772 for Final Design, Bid, Construction Support Services for Beach Renourishment and the rebuilding of the five Existing Erosion Control Structures to Coastal Engineering consultants (CEC) for a not to exceed Time and Material amount of $98,762 and make a finding that this item promotes tourism. PREPARED BY: J. Gary McAlpin, P.E., Director, Coastal Zone Management Department May 29, 2012 New Business 7 -b 3 of 46 Contract #11 -5772 Design, Engineering and Permitting Services for Re- nourishment of the Marco Island South Beach PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this day of 2012, by and between the Board of County Commissioners for Collier County, Florida, a political subdivision of the State of Florida (hereinafter referred to as the "COUNTY" or "OWNER ") and Coastal Engineering Consultants, Inc., authorized to do business in the State of Florida, whose business address is 3106 S. Horseshoe Drive, Naples, FL 34104 (hereinafter referred to as the "CONSULTANT "). WITNESS ET H: WHEREAS, the OWNER desires to obtain the professional Design, Engineering and Permitting Services of the CONSULTANT concerning Re- nourishment of the Marco Island South Beach (hereinafter referred to as the "Project "), said services being more fully described in Schedule A, "Scope of Services ", which is attached hereto and incorporated herein; and WHEREAS, the CONSULTANT has submitted a proposal for provision of those services; WHEREAS, the CONSULTANT represents that it has expertise in the type of professional services that will be required for the Project. NOW, THEREFORE, in consideration of the mutual covenants and provisions contained herein, the parties hereto agree as follows: rpm May 29, 2012 New Business 7 -b 4 of 46 ARTICLE ONE CONSULTANT'S RESPONSIBILITY 1.1. CONSULTANT shall provide to OWNER professional Design, Engineering and Permitting Services in all phases of the Project to which this Agreement applies. 1.2. The Basic Services to be performed by CONSULTANT hereunder are set forth in the Scope of Services described in detail in Schedule A. The total compensation to be paid CONSULTANT by the OWNER for all Basic Services is set forth in Article Five and Schedule B, "Basis of Compensation ", which is attached hereto and incorporated herein. 1.3. The CONSULTANT agrees to obtain and maintain throughout the period of this Agreement all such licenses as are required to do business in the State of Florida and in Collier County, Florida, including, but not limited to, all licenses required by the respective state boards and other governmental agencies responsible for regulating and licensing the professional services to be provided and performed by the CONSULTANT pursuant to this Agreement. 1.4. The CONSULTANT agrees that, when the services to be provided hereunder relate to a professional service which, under Florida Statutes, requires a license, certificate of authorization or other form of legal entitlement to practice such services, it shall employ and /or retain only qualified personnel to provide such services to OWNER. 1.5. CONSULTANT designates Michael Poff, P.E., a qualified licensed professional to serve as the CONSULTANT'S project coordinator (hereinafter referred to as the "Project Coordinator "). The Project Coordinator is authorized and responsible to act on behalf of the CONSULTANT with respect to directing, coordinating and administering all aspects of the services to be provided and performed under this Agreement. Further, the Project Coordinator has full authority to bind and obligate the CONSULTANT on all matters arising out of or relating to this Agreement. The CONSULTANT agrees that the Project Coordinator shall devote whatever time D -2 May 29, 2012 New Business 7 -b 5 of 46 is required to satisfactorily manage the services to be provided and performed by the CONSULTANT hereunder. The Project Coordinator shall not be removed by CONSULTANT from the Project without OWNER'S prior written approval, and if so removed must be immediately replaced with a person acceptable to OWNER. 1.6. CONSULTANT agrees, within fourteen (14) calendar days of receipt of a written request from Owner to promptly remove and replace the Project Coordinator, or any other personnel employed or retained by the CONSULTANT, or any subconsultants or subcontractors or any personnel of any such subconsultants or subcontractors engaged by the CONSULTANT to provide and perform services or work pursuant to the requirements of this Agreement, said request may be made with or without cause. Any personnel so removed must be immediately replaced with a person acceptable to OWNER. 1.7. The CONSULTANT represents to the OWNER that it has expertise in the type of professional services that will be performed pursuant to this Agreement and has extensive experience with projects similar to the Project required hereunder. The CONSULTANT agrees that all services to be provided by CONSULTANT pursuant to this Agreement shall be subject to the OWNER'S review and approval and shall be in accordance with the generally accepted standards of professional practice in the State of Florida, as well as in accordance with all applicable laws, statutes, including the Local Government Prompt Payment Act (218.735 and 218.76 F.S.) as amended in the 2010 legislative session, ordinances, codes, rules, regulations and requirements of any governmental agencies, including the Florida Building Code where applicable, which regulate or have jurisdiction over the Project or the services to be provided and performed by CONSULTANT hereunder. In the event of any conflicts in these requirements, the CONSULTANT shall notify the OWNER of such conflict and utilize its best professional judgment to advise OWNER regarding resolution of each such conflict. OWNER'S approval of the design documents in no way relieves CONSULTANT of its obligation to deliver complete and accurate documents necessary for successful construction of the Project. D -3 May 29, 2012 New Business 7 -b 6 of 46 1.7.1 The County reserves the right to deduct portions of the (monthly) invoiced (task) amount for the following: Tasks not completed within the expressed time frame, including required deliverables, incomplete and /or deficient documents, failure to comply with local, state and /or federal requirements and /or codes and ordinances applicable to Consultant's performance of the work as related to the project. This list is not deemed to be all- inclusive, and the County reserves the right to make sole determination regarding deductions. After notification of deficiency, if the Consultant fails to correct the deficiency within the specified timeframe, these funds would be forfeited by the Consultant. The County may also deduct or charge the Consultant for services and /or items necessary to correct the deficiencies directly related to the Consultant's non - performance whether or not the County obtained substitute performance. 1.8. CONSULTANT agrees not to divulge, furnish or make available to any third person, firm or organization, without OWNER'S prior written consent, or unless incident to the proper performance of the CONSULTANT'S obligations hereunder, or in the course of judicial or legislative proceedings where such information has been properly subpoenaed, any non - public information concerning the services to be rendered by CONSULTANT hereunder, and CONSULTANT shall require all of its employees, agents, subconsultants and subcontractors to comply with the provisions of this paragraph written notice of any such subpoenas. CONSULTANT shall provide OWNER prompt 1.9 As directed by OWNER, all plans and drawings referencing a specific geographic area must be submitted in an AutoCad Digital Exchange File (DXF) format on a CD or DVD, drawn in the Florida State Plane East (US Feet) Coordinate System (NAD 83/90). The drawings should either reference specific established Survey Monumentation, such as Certified Section Corners (Half or Quarter Sections are also acceptable), or when implemented, derived from the RTK(Real -Time Kinematic) GPS Network as provided by OWNER. Information layers shall have common naming conventions (i.e. right -of -way - ROW, centerlines - CL, edge -of- pavement - EOP, etc), and adhere to industry standard CAD specifications. D -4 May 29, 2012 New Business 7 -b 7 of 46 ARTICLE TWO ADDITIONAL SERVICES OF CONSULTANT If authorized in writing by OWNER through a Change Order to this Agreement, CONSULTANT shall furnish or obtain from others Additional Services of the types listed in Article Two herein. The agreed upon scope, compensation and schedule for Additional Services shall be set forth in the Amendment authorizing those Additional Services. With respect to the individuals with authority to authorize Additional Services under this Agreement, such authority will be as established in OWNER'S Purchasing Policy and Administrative Procedures in effect at the time such services are authorized. These services will be paid for by OWNER as indicated in Article Five and Schedule B. Except in an emergency endangering life or property, any Additional Services must be approved in writing via an Amendment to this Agreement prior to starting such services. OWNER will not be responsible for the costs of Additional Services commenced without such express prior written approval. Failure to obtain such prior written approval for Additional Services will be deemed: (i) a waiver of any claim by CONSULTANT for such Additional Services and (ii) an admission by CONSULTANT that such Work is not additional but rather a part of the Basic Services required of CONSULTANT hereunder. If OWNER determines that a change in the Agreement is required because of the action taken by CONSULTANT in response to an emergency, an Amendment shall be issued to document the consequences of the changes or variations, provided that CONSULTANT has delivered written notice to OWNER of the emergency within forty -eight (48) hours from when CONSULTANT knew or should have known of its occurrence. Failure to provide the forty -eight (48) hour written notice noted above, waives CONSULTANT'S right it otherwise may have had to seek an adjustment to its compensation or time of performance under this Agreement. The following services, if not otherwise specified in Schedule A as part of Basic Services, shall be Additional Services: D -5 May 29, 2012 New Business 7 -b 8 of 46 2.1. Preparation of applications and supporting documents (except those already to be furnished under this Agreement) for private or governmental grants, loans, bond issues or advances in connection with the Project. 2.2. Services resulting from significant changes in the general scope, extent or character of the Project or its design including, but not limited to, changes in size, complexity, OWNER'S schedule or character of construction; and revising studies, reports, design documents or Contract Documents previously accepted by OWNER when such revisions are required by changes in laws, rules, regulations, ordinances, codes or orders enacted subsequent to and not reasonably anticipated prior to the preparation of such studies, reports or documents, or are due to any other causes beyond CONSULTANT'S control and fault. 2.3 Providing renderings or models for OWNER'S use. 2.4 Investigations and studies involving detailed consideration of operations, maintenance and overhead expenses; the preparation of feasibility studies, cash flow and economic evaluations, rate schedules and appraisals; and evaluating processes available for licensing and assisting OWNER in obtaining such process licensing. 2.5. Furnishing services of independent professional associates and consultants for other than the Basic Services to be provided by CONSULTANT hereunder. 2.6. Services during travel outside of Collier and Lee Counties required of CONSULTANT and directed by OWNER, other than visits to the Project site or OWNER's office. 2.7 Preparation of operating, maintenance and staffing manuals, except as otherwise provided for herein. D -6 May 29, 2012 New Business 7 -b 9 of 46 2.8. Preparing to serve or serving as a CONSULTANT or witness for OWNER in any litigation, or other legal or administrative proceeding, involving the Project (except for assistance in consultations which are included as part of the Basic Services to be provided herein). 2.9 Additional services rendered by CONSULTANT in connection with the Project, not otherwise provided for in this Agreement or not customarily furnished in Collier County as part of the Basic Services in accordance with generally accepted professional practice. ARTICLE THREE OWNER'S RESPONSIBILITIES 3.1. The OWNER shall designate in writing a project manager to act as OWNER'S representative with respect to the services to be rendered under this Agreement (hereinafter referred to as the "Project Manager "). The Project Manager shall have authority to transmit instructions, receive information, interpret and define OWNER'S policies and decisions with respect to CONSULTANT'S services for the Project. However, the Project Manager is not authorized to issue any verbal or written orders or instructions to the CONSULTANT that would have the effect, or be interpreted to have the effect, of modifying or changing in any way whatever: (a) The scope of services to be provided and performed by the CONSULTANT hereunder; (b) The time the CONSULTANT is obligated to commence and complete all such services; or (c) The amount of compensation the OWNER is obligated or committed to pay the CONSULTANT. 3.2. The Project Manager shall: (a) Review and make appropriate recommendations on all requests submitted by the CONSULTANT for payment for services and work provided and performed in accordance with this Agreement; D -7 May 29, 2012 New Business 7 -b 10 of 46 (b) Provide all criteria and information requested by CONSULTANT as to OWNER's requirements for the Project, including design objectives and constraints, space, capacity and performance requirements, flexibility and expandability, and any budgetary limitations; (c) Upon request from CONSULTANT, assist CONSULTANT by placing at CONSULTANT'S disposal all available information in the OWNER'S possession pertinent to the Project, including existing drawings, specifications, shop drawings, product literature, previous reports and any other data relative to the Project; (d) Arrange for access to and make all provisions for CONSULTANT to enter the Project site to perform the services to be provided by CONSULTANT under this Agreement; and (e) Provide notice to CONSULTANT of any deficiencies or defects discovered by the OWNER with respect to the services to be rendered by CONSULTANT hereunder. ARTICLE FOUR TIME 4.1. Services to be rendered by CONSULTANT shall be commenced subsequent to the execution of this Agreement upon written Notice to Proceed from OWNER for all or any designated portion of the Project and shall be performed and completed in accordance with the Project Milestone Schedule attached hereto and made a part hereof as Schedule C. Time is of the essence with respect to the performance of this Agreement. 4.2. Should CONSULTANT be obstructed or delayed in the prosecution or completion of its services as a result of unforeseeable causes beyond the control of CONSULTANT, and not due to its own fault or neglect, including but not restricted to acts of nature or of public enemy, acts of government or of the OWNER, fires, floods, epidemics, quarantine regulations, strikes or lock -outs, then CONSULTANT shall notify OWNER in writing within five (5) working days after D-8 May 29, 2012 New Business 7 -b 11 of 46 commencement of such delay, stating the specific cause or causes thereof, or be deemed to have waived any right which CONSULTANT may have had to request a time extension for that specific delay. 4.3. No interruption, interference, inefficiency, suspension or delay in the commencement or progress of CONSULTANT'S services from any cause whatsoever, including those for which OWNER may be responsible in whole or in part, shall relieve CONSULTANT of its duty to perform or give rise to any right to damages or additional compensation from OWNER. CONSULTANT'S sole remedy against OWNER will be the right to seek an extension of time to its schedule provided, however, the granting of any such time extension shall not be a condition precedent to the aforementioned "No Damage for Delay" provision. This paragraph shall expressly apply to claims for early completion, as well as claims based on late completion. Provided, however, if through no fault or neglect of CONSULTANT, the services to be provided hereunder have been delayed for a total of 180 calendar days, CONSULTANT'S compensation shall be equitably adjusted, with respect to those services that have not yet been performed, to reflect the incremental increase in costs experienced by CONSULTANT, if any, as a result of such delays. 4.4 Should the CONSULTANT fail to commence, provide, perform or complete any of the services to be provided hereunder in a timely manner, in addition to any other rights or remedies available to the OWNER hereunder, the OWNER at its sole discretion and option may withhold any and all payments due and owing to the CONSULTANT until such time as the CONSULTANT resumes performance of its obligations hereunder in such a manner so as to reasonably establish to the OWNER's satisfaction that the CONSULTANT'S performance is or will shortly be back on schedule. 4.5 In no event shall any approval by OWNER authorizing CONSULTANT to continue performing Work under this Agreement or any payment issued by OWNER to CONSULTANT be D -9 May 29, 2012 New Business 7 -b 12 of 46 deemed a waiver of any right or claim OWNER may have against CONSULTANT for delay or any other damages hereunder. ARTICLE FIVE COMPENSATION 5.1. Compensation and the manner of payment of such compensation by the OWNER for services rendered hereunder by CONSULTANT shall be as prescribed in Schedule B, entitled "Basis of Compensation ", which is attached hereto and made a part hereof. ARTICLE SIX OWNERSHIP OF DOCUMENTS 6.1. Upon the completion or termination of this Agreement, as directed by OWNER, CONSULTANT shall deliver to OWNER copies or originals of all records, documents, drawings, notes, tracings, plans, Auto CADD files, specifications, maps, evaluations, reports and other technical data, other than working papers, prepared or developed by or for CONSULTANT under this Agreement ( "Project Documents "). OWNER shall specify whether the originals or copies of such Project Documents are to be delivered by CONSULTANT. CONSULTANT shall be solely responsible for all costs associated with delivering to OWNER the Project Documents. CONSULTANT, at its own expense, may retain copies of the Project Documents for its files and internal use. 6.2. Notwithstanding anything in this Agreement to the contrary and without requiring OWNER to pay any additional compensation, CONSULTANT hereby grants to OWNER a nonexclusive, irrevocable license in all of the Project Documents for OWNER'S use on this Project. CONSULTANT warrants to OWNER that it has full right and authority to grant this license to OWNER. Further, CONSULTANT consents to OWNER'S use of the Project Documents to complete the Project following CONSULTANT'S termination for any reason or to perform additions to or remodeling, replacement or renovations of the Project. CONSULTANT also acknowledges OWNER may be making Project Documents available for review and information to various third parties and hereby consents to such use by OWNER. D -10 May 29, 2012 New Business 7 -b 13 of 46 ARTICLE SEVEN MAINTENANCE OF RECORDS 7.1. CONSULTANT will keep adequate records and supporting documentation which concern or reflect its services hereunder. The records and documentation will be retained by CONSULTANT for a minimum of five (5) years from (a) the date of termination of this Agreement or (b) the date the Project is completed, whichever is later, or such later date as may be required by law. OWNER, or any duly authorized agents or representatives of OWNER, shall, free of charge, have the right to audit, inspect and copy all such records and documentation as often as they deem necessary during the period of this Agreement and during the five (5) year period noted above, or such later date as may be required by law; provided, however, such activity shall be conducted only during normal business hours. ARTICLE EIGHT INDEMNIFICATION 8.1. To the maximum extent permitted by Florida law, CONSULTANT shall indemnify and hold harmless OWNER, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of CONSULTANT or anyone employed or utilized by the CONSULTANT in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph 8.1. ARTICLE NINE INSURANCE 9.1. CONSULTANT shall obtain and carry, at all times during its performance under the Contract Documents, insurance of the types and in the amounts set forth in SCHEDULE D to this Agreement. RM May 29, 2012 New Business 7 -b 14 of 46 9.2 All insurance shall be from responsible companies duly authorized to do business in the State of Florida. 9.3 All insurance policies required by this Agreement shall include the following provisions and conditions by endorsement to the policies: 9.3.1. All insurance policies, other than the Business Automobile policy, Professional Liability policy, and the Workers Compensation policy, provided by CONSULTANT to meet the requirements of this Agreement shall name Collier County Government, Collier County, Florida, as an additional insured as to the operations of CONSULTANT under this Agreement and shall contain a severability of interests provisions. 9.3.2. Companies issuing the insurance policy or policies shall have no recourse against OWNER for payment of premiums or assessments for any deductibles which all are at the sole responsibility and risk of CONSULTANT. 9.3.3. All insurance coverages of CONSULTANT shall be primary to any insurance or self- insurance program carried by OWNER applicable to this Project, and the "Other Insurance" provisions of any policies obtained by CONSULTANT shall not apply to any insurance or self- insurance program carried by OWNER applicable to this Project. 9.3.4. The Certificates of Insurance must read: For any and all work performed on behalf of Collier County. 9.3.5. All insurance policies shall be fully performable in Collier County, Florida, and shall be construed in accordance with the laws of the State of Florida. 9.4. CONSULTANT, its subconsultants and OWNER shall waive all rights against each other for damages covered by insurance to the extent insurance proceeds are paid and received by OWNER, except such rights as they may have to the proceeds of such insurance held by any of them. 9.5 All insurance companies from whom CONSULTANT obtains the insurance policies required hereunder must meet the following minimum requirements: 9.5.1. The insurance company must be duly licensed and authorized by the Department of Insurance of the State of Florida to transact the appropriate insurance business in the State of Florida. 9.5.2. The insurance company must have a current A. M. Best financial rating of "Class VI" or higher. ARTICLE TEN SERVICES BY CONSULTANT'S OWN STAFF D -12 May 29, 2012 New Business 7 -b 15 of 46 10.1. The services to be performed hereunder shall be performed by CONSULTANT'S own staff, unless otherwise authorized in writing by the OWNER. The employment of, contract with, or use of the services of any other person or firm by CONSULTANT, as independent consultant or otherwise, shall be subject to the prior written approval of the OWNER. No provision of this Agreement shall, however, be construed as constituting an agreement between the OWNER and any such other person or firm. Nor shall anything in this Agreement be deemed to give any such party or any third party any claim or right of action against the OWNER beyond such as may then otherwise exist without regard to this Agreement. 10.2 Attached as Schedule F is a listing of all key personnel CONSULTANT intends to assign to the Project to perform the Services required hereunder. Such personnel shall be committed to this Project in accordance with the percentages noted in Schedule F. CONSULTANT also has identified each subconsultant and subcontractor it intends to utilize on the Project in Schedule F. All personnel, subconsultants and subcontractors identified in Schedule F shall not be removed or replaced without OWNER'S prior written consent. 10.3 CONSULTANT is liable for all the acts or omissions of its subconsultants or subcontractors. By appropriate written agreement, the CONSULTANT shall require each subconsultant or subcontractor, to the extent of the Services to be performed by the subconsultant or subcontractor, to be bound to the CONSULTANT by the terms of this Agreement, and to assume toward the CONSULTANT all the obligations and responsibilities which the CONSULTANT, by this Agreement, assumes toward the OWNER. Each subconsultant or subcontract agreement shall preserve and protect the rights of the OWNER under this Agreement with respect to the Services to be performed by the subconsultant or subcontractor so that the subconsulting or subcontracting thereof will not prejudice such rights. Where appropriate, the CONSULTANT shall require each subconsultant or subcontractor to enter into similar agreements with its sub- subconsultants or sub - subcontractors. D -13 May 29, 2012 New Business 7 -b 16 of 46 10.4 CONSULTANT acknowledges and agrees that OWNER is a third party beneficiary of each contract entered into between CONSULTANT and each subconsultant or subcontractor, however nothing in this Agreement shall be construed to create any contractual relationship between OWNER and any subconsultant or subcontractor. Further, all such contracts shall provide that, at Owner's discretion, they are assignable to OWNER upon any termination of this Agreement. ARTICLE ELEVEN WAIVER OF CLAIMS 11.1. CONSULTANT'S acceptance of final payment shall constitute a full waiver of any and all claims, except for insurance company subrogation claims, by it against OWNER arising out of this Agreement or otherwise related to the Project, and except those previously made in writing in accordance with the terms of this Agreement and identified by CONSULTANT as unsettled at the time of the final payment. Neither the acceptance of CONSULTANT'S services nor payment by OWNER shall be deemed to be a waiver of any of OWNER'S rights against CONSULTANT. ARTICLE TWELVE TERMINATION OR SUSPENSION 12.1. CONSULTANT shall be considered in material default of this Agreement and such default will be considered cause for OWNER to terminate this Agreement, in whole or in part, as further set forth in this section, for any of the following reasons: (a) CONSULTANT'S failure to begin services under the Agreement within the times specified under the Notice(s) to Proceed, or (b) CONSULTANT'S failure to properly and timely perform the services to be provided hereunder or as directed by OWNER, or (c) the bankruptcy or insolvency or a general assignment for the benefit of creditors by CONSULTANT or by any of CONSULTANT'S principals, officers or directors, or (d) CONSULTANT'S failure to obey any laws, ordinances, regulations or other codes of conduct, or (e) CONSULTANT'S failure to perform or abide by the terms and conditions of this Agreement, or (f) for any other just cause. The OWNER may so terminate this Agreement, in whole or in part, by giving the CONSULTANT seven (7) calendar days written notice of the material default. D -14 May 29, 2012 New Business 7 -b 17 of 46 12.2. If, after notice of termination of this Agreement as provided for in paragraph 12.1 above, it is determined for any reason that CONSULTANT was not in default, or that its default was excusable, or that OWNER otherwise was not entitled to the remedy against CONSULTANT provided for in paragraph 12.1, then the notice of termination given pursuant to paragraph 12.1 shall be deemed to be the notice of termination provided for in paragraph 12.3, below, and CONSULTANT's remedies against OWNER shall be the same as and be limited to those afforded CONSULTANT under paragraph 12.3, below. 12.3. OWNER shall have the right to terminate this Agreement, in whole or in part, without cause upon seven (7) calendar days written notice to CONSULTANT. In the event of such termination for convenience, CONSULTANT'S recovery against OWNER shall be limited to that portion of the fee earned through the date of termination, together with any retainage withheld and any costs reasonably incurred by CONSULTANT that are directly attributable to the termination, but CONSULTANT shall not be entitled to any other or further recovery against OWNER, including, but not limited to, anticipated fees or profits on work not required to be performed. CONSULTANT must mitigate all such costs to the greatest extent reasonably possible. 12.4. Upon termination and as directed by Owner, the CONSULTANT shall deliver to the OWNER all original papers, records, documents, drawings, models, and other material set forth and described in this Agreement, including those described in Section 6, that are in CONSULTANT'S possession or under its control. 12.5. The OWNER shall have the power to suspend all or any portions of the services to be provided by CONSULTANT hereunder upon giving CONSULTANT two (2) calendar days prior written notice of such suspension. If all or any portion of the services to be rendered hereunder are so suspended, the CONSULTANT'S sole and exclusive remedy shall be to seek an D -15 May 29, 2012 New Business 7 -b 18 of 46 extension of time to its schedule in accordance with the procedures set forth in Article Four herein. 12.6 In the event (i) OWNER fails to make any undisputed payment to CONSULTANT within forty -five (45) days after such payment is due or such other time as required by Florida's Prompt Payment Act or (ii) OWNER otherwise persistently fails to fulfill some material obligation owed by OWNER to CONSULTANT under this Agreement, and (ii) OWNER has failed to cure such default within fourteen (14) days of receiving written notice of same from CONSULTANT, then CONSULTANT may stop its performance under this Agreement until such default is cured, after giving OWNER a second fourteen (14) days written notice of CONSULTANT's intention to stop performance under the Agreement. If the Services are so stopped for a period of one hundred and twenty (120) consecutive days through no act or fault of the CONSULTANT or its subconsultant or subcontractor or their agents or employees or any other persons performing portions of the Services under contract with the CONSULTANT, the CONSULTANT may terminate this Agreement by giving written notice to OWNER of CONSULTANT'S intent to terminate this Agreement. If OWNER does not cure its default within fourteen (14) days after receipt of CONSULTANT'S written notice, CONSULTANT may, upon fourteen (14) additional days' written notice to the OWNER, terminate the Agreement and recover from the Owner payment for Services performed through the termination date, but in no event shall CONSULTANT be entitled to payment for Services not performed or any other damages from Owner. ARTICLE THIRTEEN TRUTH IN NEGOTIATION REPRESENTATIONS 13.1. CONSULTANT warrants that CONSULTANT has not employed or retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement and that CONSULTANT has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for D -16 May 29, 2012 New Business 7 -b 19 of 46 CONSULTANT, any fee, commission, percentage, gift or any other consideration contingent upon or resulting from the award or making of this Agreement. 13.2. In accordance with provisions of Section 287.055, (5)(a), Florida Statutes, the CONSULTANT agrees to execute the required Truth -In- Negotiation Certificate, attached hereto and incorporated herein as Schedule E, certifying that wage rates and other factual unit costs supporting the compensation for CONSULTANT'S services to be provided under this Agreement are accurate, complete and current at the time of the Agreement. The CONSULTANT agrees that the original Agreement price and any additions thereto shall be adjusted to exclude any significant sums by which the OWNER determines the Agreement price was increased due to inaccurate, incomplete, or non - current wage rates and other factual unit costs. All such adjustments shall be made within one (1) year following the end of this Agreement. ARTICLE FOURTEEN CONFLICT OF INTEREST 14.1. CONSULTANT represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. CONSULTANT further represents that no persons having any such interest shall be employed to perform those services. ARTICLE FIFTEEN MODIFICATION 15.1. No modification or change in this Agreement shall be valid or binding upon either party unless in writing and executed by the party or parties intended to be bound by it. ARTICLE SIXTEEN NOTICES AND ADDRESS OF RECORD D -17 May 29, 2012 New Business 7 -b 20 of 46 16.1. All notices required or made pursuant to this Agreement to be given by the CONSULTANT to the OWNER shall be in writing and shall be delivered by hand, by fax, or by United States Postal Service Department, first class mail service, postage prepaid, addressed to the following OWNER'S address of record: Board of County Commissioners, Collier County Florida Purchasing Department 3327 Tamiami Trail East Naples, FL. 34112 Attention: Joanne Markiewicz, Interim Purchasing /General Services Director Fax: 239 - 732 -0844 16.2. All notices required or made pursuant to this Agreement to be given by the OWNER to the CONSULTANT shall be made in writing and shall be delivered by hand, by fax or by the United States Postal Service Department, first class mail service, postage prepaid, addressed to the following CONSULTANT'S address of record: Coastal Engineering Consultants, Inc. 3106 S. Horseshoe Drive Naples, FL 34104 Telephone: (239) 643 -2324 Attn: Michael Poff, P.E. Fax: (239) 643 -1143 16.3. Either party may change its address of record by written notice to the other party given in accordance with requirements of this Article. ARTICLE SEVENTEEN MISCELLANEOUS 17.1. CONSULTANT, in representing OWNER, shall promote the best interests of OWNER and assume towards OWNER a duty of the highest trust, confidence, and fair dealing. 17.2. No modification, waiver, suspension or termination of the Agreement or of any terms thereof shall impair the rights or liabilities of either party. D -18 May 29, 2012 New Business 7 -b 21 of 46 17.3. This Agreement is not assignable, or otherwise transferable in whole or in part, by CONSULTANT without the prior written consent of OWNER. 17.4. Waivers by either party of a breach of any provision of this Agreement shall not be deemed to be a waiver of any other breach and shall not be construed to be a modification of the terms of this Agreement. 17.5. The headings of the Articles, Schedules, Parts and Attachments as contained in this Agreement are for the purpose of convenience only and shall not be deemed to expand, limit or change the provisions in such Articles, Schedules, Parts and Attachments. 17.6. This Agreement, including the referenced Schedules and Attachments hereto, constitutes the entire agreement between the parties hereto and shall supersede, replace and nullify any and all prior agreements or understandings, written or oral, relating to the matter set forth herein, and any such prior agreements or understanding shall have no force or effect whatever on this Agreement. 17.7 Unless otherwise expressly noted herein, all representations and covenants of the parties shall survive the expiration or termination of this Agreement. 17.8 This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. 17.9 The terms and conditions of the following Schedules are by this reference incorporated herein: Schedule A SCOPE OF SERVICES Schedule B BASIS OF COMPENSATION Schedule C PROJECT MILESTONE SCHEDULE Schedule D INSURANCE COVERAGE D -19 May 29, 2012 New Business 7 -b 22 of 46 Schedule E TRUTH IN NEGOTIATION CERTIFICATE Schedule F KEY PERSONNEL, SUBCONSULTANTS AND SUBCONTRACTORS RFP # 11 -5772 Terms and conditions ARTICLE EIGHTEEN APPLICABLE LAW 18.1. This Agreement shall be governed by the laws, rules, and regulations of the State of Florida, and by such laws, rules and regulations of the United States as made applicable to services funded by the United States government. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. ARTICLE NINETEEN SECURING AGREEMENT /PUBLIC ENTITY CRIMES 19.1 CONSULTANT warrants that CONSULTANT has not employed or retained any company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this Agreement and that CONSULTANT has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for CONSULTANT, any fee, commission, percentage, gift or any other consideration contingent upon or resulting from the award or making of this Agreement. At the time this Agreement is executed, CONSULTANT shall sign and deliver to OWNER the Truth -In- Negotiation Certificate identified in Article 13 and attached hereto and made a part hereof as Schedule E. CONSULTANT'S compensation shall be adjusted to exclude any sums by which OWNER determines the compensation was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. 19.2 By its execution of this Agreement, CONSULTANT acknowledges that it has been informed by OWNER of and is in compliance with the terms of Section 287.133(2)(a) of the Florida Statutes which read as follows: D -20 May 29, 2012 New Business 7 -b 23 of 46 "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list." ARTICLE TWENTY DISPUTE RESOLUTION 20.1 Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of CONSULTANT with full decision - making authority and by OWNER'S staff person who would make the presentation of any settlement reached during negotiations to OWNER for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of CONSULTANT with full decision - making authority and by OWNER'S staff person who would make the presentation of any settlement reached at mediation to OWNER'S board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 20.2 Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. D -21 May 29, 2012 New Business 7 -b 24 of 46 ARTICLE 21 IMMIGRATION LAW COMPLIANCE 21.1 By executing and entering into this agreement, the CONSULTANT is formally acknowledging without exception or stipulation that it is fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended. Failure by the CONSULTANT to comply with the laws referenced herein shall constitute a breach of this agreement and the County shall have the discretion to unilaterally terminate this agreement immediately. D -22 May 29, 2012 New Business 7 -b 25 of 46 IN WITNESS WHEREOF, the parties hereto have executed this Professional Services Agreement for the day and year first written above. ATTEST: Dwight E. Brock, Clerk 0 Date: Approved as to form and legal sufficiency: Scott R. Teach Deputy County Attorney Witness Witness D -23 BOARD OF COUNTY COMMISSIONERS FOR COLLIER COUNTY, FLORIDA, Bv: Fred W. Coyle, Chairman Coastal Engineering Consultants, Inc. Typed Name and Title May 29, 2012 New Business 7 -b 26 of 46 Contract #11 -5772 Design, Engineering and Permitting Services for Re- nourishment of the Marco Island South Beach Schedule A SCOPE OF SERVICES PHASE A: FINAL DESIGN, BID, AND CONSTRUCTION SUPPORT SERVICES FOR BEACH RENOURISHMENT CEC shall assist Collier County with the final design, bid and construction support services for the South Marco Island beach renourishment project. For the purposes of the scope and budget, CEC shall be in the primary role for the final design and support the County for a one -time bid process and through construction. Collier County shall be in the primary role for the bid process and administering the construction project including resident inspection, contractor oversight, sediment QA -QC plan implementation, and agency reporting. Coastal Technology Corporation (CTC) shall provide peer review of the pertinent tasks. TASK 1: FINAL DESIGN FOR BEACH RENOURISHMENT Utilizing the 2011 R- monument beach profile and 2010 Caxambas Pass borrow area cross section survey data provided by the County, CEC shall prepare for incorporation into the County's Bid Documents detailed construction plans to show the general scope, character, and extent of the work to be furnished and performed by the contractor. The plans shall include horizontal and vertical control, survey baseline, construction access, staging area, vessel corridor and transport route, anchoring area, pipeline corridor, beach fill plan view and templates, borrow area plan view and dredge templates, volume and quantity requirements, and environmental protection measures. CEC shall prepare for incorporation into the County's Bid Documents detailed construction specifications including description of work, special terms and conditions, quantity estimates, bid schedules, and technical specifications describing the general scope, character and extent of work to be furnished and performed by the contractor. Based on the final design documents, CEC shall prepare a Final Opinion of Probable Construction Cost including a 15% contingency. Construction costs shall be broken down by Project feature. CEC shall use construction contractor interviews to answer questions and reduce the risk and uncertainty. A list of assumptions will be provided. CEC shall review drafts of the deliverables with the County to obtain their input, complete one round of edits,a nd finalize the construction plans, construction specifications, and Final Opinion of Cost. CEC shall prepare and submit to the County two reproducible 11" x 17" engineering scaled sets of final drawings along with one electronic copy of both CADD and PDF files, and two reproducible sets of technical specifications and special conditions along with two electronic copies of both Word and PDF files for the County to assemble the Bid Documents. TASK 2: BID PROCESS AND CONTRACT PROCUREMENT FOR BEACH RENOURISHMENT CEC shall assist the County in coordinating a one -time bid process. These services will include attending the pre -bid meeting; assisting the County issue addenda as appropriate to interpret, clarify or expand the Bid Documents; assisting the County in obtaining bids from contractors; assisting the County in evaluating the bids; and making a recommendation for award to the lowest responsive bidder. CEC shall provide technical support to the County during the construction contract procurement process. TASK 3: CONSTRUCTION ADMINISTRATION FOR BEACH RENOURISHMENT CEC shall serve in a support role to assist the County administer the construction of the beach renourishment component of the Project. Agency Notice to Proceed: Assist the County complete the Joint Coastal Permitting for the beach renourishment. Assist the County coordinate the agency notice to proceed for the work. Arrange, prepare for, and attend one permit conference locally with the FDEP, USACE, County and contractor. Work Plan and Submittal Forms: Review the contractor's work plan and submittal forms (e.g., turbidity, daily QA -QC) to determine compliance with the plans and specifications. Upon completion of the review, submit to the County in writing D -24 recommended changes or a written approval of the contractor's work plan, and submittal forms. plan revisions from the contractor. May 29, 2012 New Business 7 -b 27 of 46 Review one round of work Construction Meetings: Arrange, prepare for, and attend one pre- construction conference with the County and contractor covering contract obligations, construction plans, general and special conditions, and technical specifications. Record and distribute the minutes of the meeting. Attend construction progress meetings with the County and contractor routinely covering work progress and schedule, conformance to plans and specifications, and other relevant issues that need to be addressed. Record and distribute the minutes of each meeting. The budget assumes two progress meetings. Pay Applications: Review invoices for payment submitted by the contractor along with daily records of the County, contractor and construction surveys, and determine the amounts of progress payments due based on completion of work. Upon completion of review, submit recommendations to County for payment of invoices to the contractor. The budget assumes two pay requests. Field Orders, Change Orders, and Contract Modifications: Assist the County to prepare required field changes, change orders, or contract modifications requested by the contractor and submit to the County for approval. Provide to the contractor instructions issued by the County in addition to providing any necessary interpretations or clarifications of the contract documents requested by the contractor. Make determinations on non - conforming and unauthorized work as authorized in the contract documents. Substantial Completion: Upon receiving written notice from the County that the Project is substantially complete, conduct a one -time comprehensive review of the Project, prepare a punch list of items needing completion or correction, forward said list to the County and contractor, and provide written recommendations to the County concerning the acceptability of work done and the use of the Project. TASK 4: CONSTRUCTION OBSERVATIONS AND PROJECT CERTIFICATIONS FOR BEACH RENOURISHMENT This task is for CEC to support the County in conducting construction observations, on average once per week, such that CEC can complete the Project Certifications. Site Visits: During each site visit, CEC shall observe the work for compliance with the permits, construction plans and technical specifications; determine work completed; record quantities of materials and equipment on site; and report contractor's performance and activities to the County. The budget includes three site visits (on average once per week). Additional site visits or weekend hours can be provided through contingencies or as additional services. Construction Survey Observations: CEC shall accompany the County's contractor to observe the pre- construction survey plus one pay survey to be utilized as the basis for payment. Project Certifications: Upon receiving written notice from the County that the Project is finally complete, CEC shall perform final site observations in conjunction with the County to verify the punch list has been completed and the Project is ready for its intended use. Assist the County in closing out the construction contract. Prepare and submit the agency required Project Certifications utilizing the County provided surveys. TASK 5: ALLOWANCE FOR BEACH RENOURISHMENT It is recognized that additional work components may be necessary throughout the project, including but not limited to additional meetings, monitoring surveys, pay requests, site visits, construction observations, and endangered species protection issues. A 15% Allowance is included for addressing additional work components. PHASE A BUDGET: BEACH RENOURISHMENT TASK DESCRIPTION TIME AND MATERIALS 1 Final Design: Beach Renourishment (BR) $ 11,425 2 Bid Process and Contract Procurement: BR $ 4,610 3 Construction Administration: BR $ 13,090 4 Construction Observations / Certifications: BR $ 8,915 5 Allowance $ 5,706 Subtotal $ 43,746 D -25 May 29, 2012 New Business 7 -b 28 of 46 PHASE B: DESIGN, PERMIT, BID, AND CONSTRUCTION SUPPORT SERVICES FOR REPAIR OF EXISTING EROSION CONTROL. STRUCTURES CEC shall assist Collier County with the design, permitting, bid and construction support services for the repair of the five (5) existing erosion control structures including the two (2) groins and three (3) segmented breakwaters along South Marco Island. For the purposes of this scope and budget, CEC shall be in the primary role for the design and serve as the County's agent for the permit process; and support the County for a one -time bid process and through construction (concurrent with Phase A services). Collier County shall be in the primary role for the bid process and administering the construction project including resident inspection, contractor oversight, and agency reporting. CTC shall provide peer review of the pertinent tasks. TASK 6: PRELIMINARY DESIGN FOR REPAIR OF STRUCTURES CEC shall conduct a topographic and bathymetric survey of the five (5) existing erosion control structures. The survey shall include one (1) longitudinal profile along the centerline and cross - sections at 25 -foot offsets (minimum) for each structure. Elevations of the structures will be obtained at appropriate intervals along each survey transect. The survey data shall be reduced to the appropriate datums. The survey shall be conducted in accordance with the FDEP Monitoring Standards for Beach Erosion Control Projects. CEC shall compare the design survey and the original permitted design sections for the structures to evaluate the settlement and adjustments experienced by the structures over time and in the wake of multiple storm events. CEC shall compute the quantity of stone along with a 20% contingency to restore the structures to their original design function. It is anticipated that a complete layer of armor stone cannot be simply placed on top of the existing structures as this level may exceed the permitted crest heights of the groins and / or the jetties. Similar to how the Doctors Pass north jetty was recently repaired, it is anticipated that rock re- working will have to be accomplished to add armor stone and remain within a reasonable construction tolerance (e.g., one -foot) and be compliant with the original permitted design templates. CEC will assist the County develop the qa -qc plan for the rock testing and certification process as well as the rock handling and placement procedures. CEC shall prepare preliminary design plans in the form of 8 ' /2" x 11" permit drawings. The preliminary plans shall include location map; vicinity map; plan views depicting coastal structures, cross sections depicting coastal structure templates and details. The preliminary plans shall serve as the permit drawings for the Permit Process. CEC shall review drafts of the deliverables with the County to obtain their input, complete one round of edits, and finalize the preliminary design plans. TASK 7: PERMIT APPLICATIONS FOR REPAIR OF STRUCTURES Based on CEC's experience and preliminary discussion with FDEP and USACE, the authorization to repair the existing structures to their original design function / templates meets the criteria for an FDEP exemption pursuant to Florida Administrative Code 62B- 41.005 Policy and Eligibility Criteria for Coastal Construction Permits. (8) Minor reconstruction of existing rigid coastal structures is exempt from the provisions of subsections (6) and (7) above; and the Corps' criteria for a Nationwide Permit (NWP) No. 3 — Maintenance (a) Repair, rehabilitation, or replacement of previously authorized, currently serviceable structures or falls. CEC shall prepare a JCP Application to request the FDEP exemption and the USACE NWP to repair the existing structures to their original design function and templates. The request shall include a Project Description, permit drawings (Task 1), submerged lands easements (if necessary), environmental protection measures, construction methods and equipment anticipated to be employed, and NMFS checklist. CEC shall review drafts of the deliverables with the County to obtain their input, complete one round of edits, and submit the Permit Exemption request to the FDEP and NWP request to the USACE. The County will pay all required public noticing and application fees. TASK 8: PERMIT PROCESSING FOR REPAIR OF STRUCTURES Subsequent to submittal of the permit application, CEC will proactively engage FDEP and USACE staffs to informally monitor the process, address staff questions, and facilitate agency consideration of the application. CEC shall compile, clarify, and provide existing information as may be requested by FDEP and USACE staff and seek to negotiate conditions for the Project that are acceptable to the County. CEC shall respond to one Request for Additional Information each from FDEP and USACE. TASK 9: FINAL DESIGN FOR REPAIR OF STRUCTURES Based on the results of the permit process and utilizing the deliverables for Task 1, CEC shall prepare detailed construction D -26 May 29, 2012 New Business 7 -b 29 of 46 plans to show the work to be furnished and performed by the contractor specific to the repair of the existing structures. The construction plans shall be amended to include the coastal structure design sections and details, volume and quantity requirements, signage, and additional environmental protection measures noting it is anticipated the offshore portion of the work will be completed during sea turtle nesting season. CEC shall amend the construction specifications including description of work, special terms and conditions, quantity estimates, bid schedules, and technical specifications of work to be furnished and performed by the contractor specific to the repair of the existing structures. CEC shall amend the Final Opinion of Probable Construction Cost including a 15% contingency to include the repair o f the existing structures. CEC shall review drafts of the deliverables with the County to obtain their input, complete one round of edits,a nd finalize the construction plans, construction specifications, and Final Opinion of Cost. CEC shall prepare and submit to the County two reproducible 1 I" x 17" engineering scaled sets of final drawings along with one electronic copy of both CADD and PDF files, and two reproducible sets of technical specifications and special conditions along with two electronic copies of both Word and PDF files for the County to assemble the Bid Documents. TASK 10: BID PROCESS AND CONTRACT PROCUREMENT FOR REPAIR OF STRUCTURES Concurrent with Task 2 services for the one -time bid process, CEC shall provide technical support to the County for bidding and construction contract procurement process specific to the repair of the existing structures. It is noted the scope of services parallels the Task 2 services, and is not repeated herein for brevity. Support to conduct a separate bid process for the structural repairs can be provided as additional services. TASK 11: CONSTRUCTION ADMINISTRATION FOR REPAIR OF STRUCTURES Concurrent with Task 3 services, CEC shall serve in a support role to assist the County administer the construction of the structural repairs component of the Project. It is noted the scope of services parallels the Task 3 services, and is not repeated herein for brevity. Agency Notice to Proceed Work Plan and Submittal Forms Construction Meetings: The budget assumes two progress meetings. Pay Applications: The budget assumes two pay requests. Field Orders, Change Orders, and Contract Modifications Substantial Completion TASK 12: CONSTRUCTION OBSERVATIONS AND PROJECT CERTIFICATIONS FOR REPAIR OF STRUCTURES Concurrent with Task 4 services, CEC shall serve in a support role to assist the County in conduct construction observations such that CEC can complete the Project Certifications specific to the structural repairs component of the Project. It is noted the scope of services parallels the Task 4 services, and is not repeated herein for brevity. Site Visits: The budget includes three site visits (on average once per week). Additional site visits or weekend hours can be provided through contingencies or as additional services. Quarry Visits: CEC shall support the County to conduct the site visits to the rock quarry / testing facility to witness the density and drop tests to verify compliance with the Specifications. The budget includes three visits. Construction Survey Observations Project Certifications TASK 13: ALLOWANCE FOR REPAIR OF STRUCTURES It is recognized that additional work components may be necessary throughout the project, including but not limited to D -27 May 29, 2012 New Business 7 -b 30 of 46 additional meetings, pay requests, site visits, monitoring surveys, construction observations, and endangered species protection issues. A 15% allowance is included for addressing additional work components. PHASE B BUDGET: REPAIR OF EXISTING STRUCTURES TASK DESCRIPTION TIME AND MATERIALS 6 Preliminary Desi n: Repair of Structures (ROS) $ 8,825 7 Permit Applications (ROS) $ 6,750 8 Permit Processing (ROS) $ 3,460 9 Final Design: Beach Renourishment (ROS) $ 7,525 10 Bid Process and Contract Procurement: ROS $ 2,080 11 Construction Administration: ROS $ 7,135 12 Construction Observations / Certifications: ROS $ 12,065 13 Allowance $ 7,176 Subtotal $ 55,016 PHASE DESCRIPTION TIME AND MATERIALS A Beach Renourishment $ 43,746 B Repair of Existing Structures $ 55,016 Total $ 98,762 COUNTY RESPONSIBILITIES It is understood the County shall, through its staff, contractor, and outside consultant, provide the following. 1. Public notices and permit fees. 2. Construction easements from private upland property owners for work upland of the ECL including but not limited to construction access and staging; to allow for placement, grading, and tilling of beach fill; and for repair of the existing coastal structures. 3. Funding related tasks (FEMA coordination, public access requirements, etc.). 4. Rock density testing. 5. Resident inspection services. 6. Sediment QA -QC plan implementation including sediment sampling, testing, laboratory services, and reporting. 7. Turbidity monitoring. 8. Construction stake -out, pre - construction, pay -, post- construction, and physical monitoring (permit required) surveys and reporting. The survey data shall be reduced to the appropriate datums. The surveys and reporting shall be conducted in accordance with the FDEP Monitoring Standards for Beach Erosion Control Projects and shall include all deliverables required by these standards. 9. Endangered species monitoring and reporting. ASSUMPTIONS The scope and budget are based on the following. 1. The County bids and constructs the two components (beach renourishment and repair of existing structures) concurrently. 2. The budget is based on a 135 -day construction window inclusive of thirty (30) days for mobilization and demobilization. 3. Beach renourishment and repair of existing rock groins will be conducted outside of sea turtle nesting season. D -28 May 29, 2012 New Business 7 -b 31 of 46 SCHEDULE B BASIS OF COMPENSATION TIME AND MATERIAL MONTHLY STATUS REPORTS B.1.1 As a condition precedent to payment, CONSULTANT shall submit to OWNER as part of its monthly invoice, a progress report reflecting the Project design and construction status, in terms of the total work effort estimated to be required for the completion of the Basic Services and any then - authorized Additional Services, as of the last day of the subject monthly billing cycle. Among other things, the report shall show all Service items and the percentage complete of each item. B1.1.1 All monthly status reports and invoices shall be mailed to the attention Of: Gary McAlpin, Coastal Zone Management Director 3299 Tamiami Trail East, Suite 103, Naples, FL 34112 -5746 2. COMPENSATION TO CONSULTANT B.2.1. For the Basic Services provided for in this Agreement, OWNER agrees to make monthly payments to CONSULTANT based upon CONSULTANT'S Direct Labor Costs and Reimbursable Expenses in accordance with the terms stated below. Provided, however, in no event shall such compensation exceed the amounts set forth in the table below. ITEM DESCRIPTION NOT TO EXCEED AMOUNT: PHASE A FINAL DESIGN, BID, AND CONSTRUCTION SUPPORT SERVICES 1. Final Design: Beach Renourishment $11,425.00 2. Bid Process and Contract Procurement 4,610.00 3. Construction Administration $13,090.00 4. Construction Observations /Certifications $ 8,915.00 5. Allowance $ 5,706.00 Subtotal $43,746.00 PHASE B DESIGN, PERMIT, BID, AND CONSTRUCTION SUPPORT SERVICES FOR REPAIR OF EXISTING EROSION CONTROL STRUCTURES 6. Preliminary Design: Repair of Structures $ 8,825.00 7. Permit Applications $ 6,750.00_ 8. Permit Processing $ 3,460.00_ 9. Final Design: Beach Renourishment $ 7,525.00_ 10. Bid Process and Contract Procurement $ 2,080.00_ 11. Construction Administration $ 7,135.00 12. Construction Observations /Certifications $ 12,065.00 13. Allowance $ 7,176.00 D -29 May 29, 2012 New Business 7 -b 32 of 46 Subtotal 1 $55,016.00 TOTAL FEE Total Items 1-13)1$98,762-00 B.2.2. Direct Labor Costs mean the actual salaries and wages (basic, premium and incentive) paid to CONSULTANT'S personnel, with respect to this Project, including all indirect payroll related costs and fringe benefits, all in accordance with and not in excess of the rates set forth in the Attachment I to this Schedule B. B.2.3. With each monthly Application for Payment, CONSULTANT shall submit detailed time records, and any other documentation reasonably required by OWNER, regarding CONSULTANT'S Direct Labor Costs incurred at the time of billing, to be reviewed and approved by OWNER. B.2.4 For Additional Services provided pursuant to Article 2 of the Agreement, OWNER agrees to pay CONSULTANT a negotiated total fee and Reimbursable Expenses based on the services to be provided. The negotiated fee shall be based upon the rates specified in Attachment 1 to this Schedule B and all Reimbursable Expenses shall comply with the provisions of Section 3.5.1 below. There shall be no overtime pay on Basic Services or Additional Services without OWNER'S prior written approval. B.2.5. The compensation provided for under Sections 2.1 of this Schedule B, shall be the total and complete amount payable to CONSULTANT for the Basic Services to be performed under the provisions of this Agreement, and shall include the cost of all materials, equipment, supplies and out -of- pocket expenses incurred in the performance of all such services. B.2.6 Notwithstanding anything in this Agreement to the contrary, CONSULTANT acknowledges and agrees that in the event of a dispute concerning payments for Services performed under this Agreement, CONSULTANT shall continue to perform the Services required of it under this Agreement, as directed by OWNER, pending resolution of the dispute provided that OWNER continues to pay to CONSULTANT all amounts that OWNER does not dispute are due and payable. 3. SCHEDULE OF PAYMENTS: B.3.1. CONSULTANT shall submit, with each of the monthly status reports provided for under Section 1.1 of this Schedule B, an invoice for fees earned in the performance of Basic Services and Additional Services during the subject billing month. Notwithstanding anything herein to the contrary, the CONSULTANT shall submit no more than one invoice per month for all fees and Reimbursable Expenses earned that month for both Basic Services and Additional Services. Invoices shall be reasonably substantiated, identify the services rendered and must be submitted in triplicate in a form and manner required by Owner. Additionally, the number of the purchase order granting approval for such services shall appear on all invoices. B.3.1.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non - payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. D-30 May 29, 2012 New Business 7 -b 33 of 46 B.3.2. Invoices not properly prepared (mathematical errors, billing not reflecting actual work done, no signature, etc.) shall be returned to CONSULTANT for correction. Invoices shall be submitted on CONSULTANT'S letterhead and must include the Purchase Order Number and the Project name and shall not be submitted more than one time monthly. B.3.3 Notwithstanding anything herein to the contrary, in no event may CONSULTANT'S monthly billings, on a cumulative basis, exceed the sum determined by multiplying the applicable not to exceed task limits set forth in the table in Section 2.1 by the percentage Owner has determined CONSULTANT has completed such task as of that particular monthly billing. B.3.4 Payments for Additional Services of CONSULTANT as defined in Article 2 hereinabove and for reimbursable expenses will be made monthly upon presentation of a detailed invoice with supporting documentation. B.3.5 Unless specific rates have been established in Attachment 1, attached to this Schedule B, CONSULTANT agrees that, with respect to any subconsultant or subcontractor to be utilized by CONSULTANT for Additional Services, CONSULTANT shall be limited to a maximum markup of 5% on the fees and expenses associated with such subconsultants and subcontractors. 8.3.5.1 Reimbursable Expenses associated with Additional Services must comply with section 112.061, Fla. Stat., or as set forth in the Agreement, be charged without mark -up by the CONSULTANT, and shall consist only of the following items: 5. 13.3.5.1.1. Cost for reproducing documents that exceed the number of documents described in this Agreement and postage and handling of Drawings and Specifications. 6. B.3.5.1.2. Travel expenses reasonably and necessarily incurred with respect to Project related trips, to the extent such trips are approved by OWNER. Such expenses, if approved by OWNER, may include coach airfare, standard accommodations and meals, all in accordance with section 112.061, F.S. Further, such expenses, if approved by OWNER, may include mileage for trips that are from /to destinations outside of Collier or Lee Counties. Such trips within Collier and Lee Counties are expressly excluded. B.3.5.1.3. Permit Fees required by the Project. B.3.5.1.4 Expense of overtime work requiring higher than regular rates approved in advance and in writing by OWNER. B.3.5.1.5 Expense of models for the County's use. B.3.4.1.6 Other items on request and approved in writing by the OWNER. END OF SCHEDULE B. D -31 Attachment 1 to Schedule B Personnel Category Principal Senior Project Manager Project Manager Senior Engineer Engineer Senior Inspector Inspector Senior Planner Planner Senior Designer Designer Environmental Specialist Senior GIS Specialist GIS Specialist Clerical Surveyor and Mapper CADD Technician Survey Crew - 2 man Survey Crew - 3 man Survey Crew - 4 man Standard Hourly Rate $195 $165 $148 $155 $119 $85 $65 $140 $110 $115 $100 $115 $145 $100 $60 $130 $85 $130 $160 $180 May 29, 2012 New Business 7 -b 34 of 46 This list is not intended to be all- inclusive. Hourly rate fees for other categories of professional, support and other services shall be mutually negotiated by the County and firm on a project by project basis as needed. D -32 May 29, 2012 New Business 7 -b 35 of 46 Schedule C PROJECT MILESTONE SCHEDULE Phase A work to be completed within three hundred seventy (370) days from issuance of Notice to Proceed Phase B work to be completed within four hundred thirty (430) days from issuance of Notice to Proceed D -33 May 29, 2012 New Business 7 -b 36 of 46 SCHEDULE D INSURANCE COVERAGE (1) The amounts and types of insurance coverage shall conform to the following minimum requirements with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If CONSULTANT has any self- insured retentions or deductibles under any of the below listed minimum required coverages, CONSULTANT must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self- insured retentions or deductibles will be CONSULTANT'S sole responsibility. (2) The insurance required by this Agreement shall be written for not less than the limits specified herein or required by law, whichever is greater. (3) Coverages shall be maintained without interruption from the date of commencement of the services until the date of completion and acceptance of the Project by the OWNER or as specified in this Agreement, whichever is longer. (4) Certificates of insurance (3 copies) acceptable to the OWNER shall be filed with the OWNER within ten (10) calendar days after Notice of Award is received by CONSULTANT evidencing the fact that CONSULTANT has acquired and put in place the insurance coverages and limits required hereunder. In addition, certified, true and exact copies of all insurance polices required shall be provided to OWNER, on a timely basis, if requested by OWNER. Such certificates shall contain a provision that coverages afforded under the policies will not be canceled or allowed to expire until at least thirty (30) days prior written notice has been given to D -34 May 29, 2012 New Business 7 -b 37 of 46 the OWNER. CONSULTANT shall also notify OWNER, in a like manner, within twenty -four (24) hours after receipt, of any notices of expiration, cancellation, non - renewal or material change in coverages or limits received by CONSULTANT from its insurer, and nothing contained herein shall relieve CONSULTANT of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by CONSULTANT hereunder, CONSULTANT shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. (5) All insurance coverages of the CONSULTANT shall be primary to any insurance or self insurance program carried by the OWNER applicable to this Project. (6) The acceptance by OWNER of any Certificate of Insurance does not constitute approval or agreement by the OWNER that the insurance requirements have been satisfied or that the insurance policy shown on the Certificate of Insurance is in compliance with the requirements of this Agreement. (7) CONSULTANT shall require each of its subconsultants to procure and maintain, until the completion of the subconsultant's services, insurance of the types and to the limits specified in this Section except to the extent such insurance requirements for the subconsultant are expressly waived in writing by the OWNER. (8) Should at any time the CONSULTANT not maintain the insurance coverages required herein, the OWNER may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverages and charge the CONSULTANT for such coverages purchased. If CONSULTANT fails to reimburse OWNER for such costs within thirty (30) days after demand, OWNER has the right to offset these costs from any amount due CONSULTANT under this Agreement or any other agreement between OWNER and CONSULTANT. The OWNER shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverages purchased or the insurance company or companies used. The decision of the OWNER to D-35 May 29, 2012 New Business 7 -b 38 of 46 purchase such insurance coverages shall in no way be construed to be a waiver of any of its rights under the Agreement. (9) If the initial, or any subsequently issued Certificate of Insurance expires prior to the completion of the services required hereunder or termination of the Agreement, the CONSULTANT shall furnish to the OWNER, in triplicate, renewal or replacement Certificate(s) of Insurance not later than three (3) business days after the renewal of the policy(ies). Failure of the Contractor to provide the OWNER with such renewal certificate(s) shall be deemed a material breach by CONSULTANT and OWNER may terminate the Agreement for cause. WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY Required by this Agreement? _X Yes No (1) Workers' Compensation and Employers' Liability Insurance shall be maintained by the CONSULTANT during the term of this Agreement for all employees engaged in the work under this Agreement in accordance with the laws of the State of Florida. The amounts of such insurance shall not be less than: a. Worker's Compensation - Florida Statutory Requirements b. Employers' Liability (check one, if applicable) $100,000 Each Accident $500,000 Disease Aggregate $100,000 Disease Each Employee X $1,000,000 Each Accident $1,000,000 Disease Aggregate $1,000,000 Disease Each Employee (2) The insurance company shall waive all claims rights against the OWNER and the policy shall be so endorsed. D -36 May 29, 2012 New Business 7 -b 39 of 46 (3) United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. Applicable _X Not Applicable (4) Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. Applicable _X Not Applicable COMMERCIAL GENERAL LIABILITY Required by this Agreement? _X Yes No (1) Commercial General Liability Insurance, written on an "occurrence" basis, shall be maintained by the CONSULTANT. Coverage will include, but not be limited to, Bodily Injury, Property Damage, Personal Injury, Contractual Liability for this Agreement, Independent Contractors, Broad Form Property Damage including Completed Operations and Products and Completed Operations Coverage. Products and Completed Operations coverage shall be maintained for a period of not less than five (5) years following the completion and acceptance by the OWNER of the work under this Agreement. Limits of Liability shall not be less than the following: General Aggregate $300,000 Products /Completed Operations Aggregate $300,000 Personal and Advertising Injury $300,000 Each Occurrence $300,000 Fire Damage $ 50,000 General Aggregate $500,000 Products /Completed Operations Aggregate $500,000 Personal and Advertising Injury $500,000 Each Occurrence $500,000 D -37 May 29, 2012 New Business 7 -b 40 of 46 Fire Damage $ 50,000 X_General Aggregate $1,000,000 Products /Completed Operations Aggregate $1,000,000 Personal and Advertising Injury $1,000,000 Each Occurrence $1,000,000 Fire Damage $ 50,000 (2) The General Aggregate Limit shall apply separately to this Project and the policy shall be endorsed using the following endorsement wording. "This endorsement modifies insurance provided under the following: Commercial General Liability Coverage Part. The General Aggregate Limit under LIMITS OF INSURANCE applies separately to each of your projects away from premises owned by or rented to you." Applicable deductibles or self- insured retentions shall be the sole responsibility of CONSULTANT. Deductibles or self- insured retentions carried by the CONSULTANT shall be subject to the approval of the Risk Management Director or his /her designee. (3) The OWNER, Collier County Government, shall be named as an Additional Insured and the policy shall be endorsed that such coverage shall be primary to any similar coverage carried by the OWNER. claims. (4) Coverage shall be included for explosion, collapse or underground property damage (5) Watercraft Liability coverage shall be carried by the CONSULTANT or the SUBCONSULTANT in limits of not less than the Commercial General Liability limit shown in subparagraph (1) above if applicable to the completion of the Services under this Agreement. Applicable X_ Not Applicable (7) Aircraft Liability coverage shall be carried by the CONSULTANT or the SUBCONSULTANT in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. Applicable _X Not Applicable D-38 May 29, 2012 New Business 7 -b 41 of 46 AUTOMOBILE LIABILITY INSURANCE Required by this Agreement? _X_ Yes No (1) Automobile Liability Insurance shall be maintained by the CONSULTANT for the ownership, maintenance or use of any owned, non -owned or hired vehicle with limits of not less than: X Bodily Injury & Property Damage - $ 500,000 Bodily Injury & Property Damage - $1,000,000 UMBRELLA LIABILITY (1) Umbrella Liability may be maintained as part of the liability insurance of the CONSULTANT and, if so, such policy shall be excess of the Employers' Liability, Commercial General Liability, and Automobile Liability coverages required herein and shall include all coverages on a "following form" basis. (2) The policy shall contain wording to the effect that, in the event of the exhaustion of any underlying limit due to the payment of claims, the Umbrella policy will "drop down" to apply as primary insurance. PROFESSIONAL LIABILITY INSURANCE Required by this Agreement? _X Yes No (1) Professional Liability Insurance shall be maintained by the CONSULTANT to insure its legal liability for claims arising out of the performance of professional services under this D -39 May 29, 2012 New Business 7 -b 42 of 46 Agreement. CONSULTANT waives its right of recover against OWNER as to any claims under this insurance. Such insurance shall have limits of not less than: $ 500,000 each claim and in the aggregate X $1,000,000 each claim and in the aggregate $2,000,000 each claim and in the aggregate $5,000,000 each claim and in the aggregate (2) Any deductible applicable to any claim shall be the sole responsibility of the CONSULTANT. Deductible amounts are subject to the approval of the OWNER. (3) The CONSULTANT shall continue this coverage for this Project for a period of not less than five (5) years following completion and acceptance of the Project by the OWNER. (4) The policy retroactive date will always be prior to the date services were first performed by CONSULTANT or OWNER, and the date will not be moved forward during the term of this Agreement and for five years thereafter. CONSULTANT shall promptly submit Certificates of Insurance providing for an unqualified written notice to OWNER of any cancellation of coverage or reduction in limits, other than the application of the aggregate limits provision. In addition, CONSULTANT shall also notify OWNER by certified mail, within twenty - four (24) hours after receipt, of any notices of expiration, cancellation, non - renewal or material change in coverages or limits received by CONSULTANT from its insurer. In the event of more than a twenty percent (20 %) reduction in the aggregate limit of any policy, CONSULTANT shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. CONSULTANT shall promptly submit a certified, true copy of the policy and any endorsements issued or to be issued on the policy if requested by OWNER. VALUABLE PAPERS INSURANCE D -40 May 29, 2012 New Business 7 -b 43 of 46 (1) In the sole discretion of the County, CONSULTANT may be required to purchase valuable papers and records coverage for plans, specifications, drawings, reports, maps, books, blueprints, and other printed documents in an amount sufficient to cover the cost of recreating or reconstructing valuable papers or records utilized during the term of this Agreement. PROJECT PROFESSIONAL LIABILITY (1) If OWNER notifies CONSULTANT that a project professional liability policy will be purchased, then CONSULTANT agrees to use its best efforts in cooperation with OWNER and OWNER'S insurance representative, to pursue the maximum credit available from the professional liability carrier for a reduction in the premium of CONSULTANT'S professional liability policy. If no credit is available from CONSULTANT'S current professional policy underwriter, then CONSULTANT agrees to pursue the maximum credit available on the next renewal policy, if a renewal occurs during the term of the project policy (and on any subsequent professional liability policies that renew during the term of the project policy). CONSULTANT agrees that any such credit will fully accrue to OWNER. Should no credit accrue to OWNER, OWNER and CONSULTANT, agree to negotiate in good faith a credit on behalf of OWNER for the provision of project- specific professional liability insurance policy in consideration for a reduction in CONSULTANT'S self- insured retention and the risk of uninsured or underinsured consultants. (2) CONSULTANT agrees to provide the following information when requested by OWNER or OWNER'S Project Manager: a. The date the professional liability insurance renews. b. Current policy limits. C. Current deductibles /self- insured retention. d. Current underwriter. e. Amount (in both dollars and percent) the underwriter will give as a credit if the policy is replaced by an individual project policy. f. Cost of professional insurance as a percent of revenue. g. Affirmation that the design firm will complete a timely project errors and omissions application. D -41 May 29, 2012 New Business 7 -b 44 of 46 (3) If OWNER elects to purchase a project professional liability policy, CONSULTANT to be insured will be notified and OWNER will provide professional liability insurance, naming CONSULTANT and its professional subconsultants as named insureds. END OF SCHEDULE D D -42 May 29, 2012 New Business 7 -b 45 of 46 SCHEDULE E TRUTH IN NEGOTIATION CERTIFICATE In compliance with the Consultants' Competitive Negotiation Act, Section 287.055, Florida Statutes, Coastal Engineering Consultants, Inc. hereby certifies that wages, rates and other factual unit costs supporting the compensation for the services of the CONSULTANT to be provided under the Professional Services Agreement, concerning Design, Engineering and Permitting Services for Re- nourishment of the Marco Island South Beach are accurate, complete and current as of the time of contracting. Coastal Engineering Consultants, Inc. M TITLE: DATE: E -1 May 29, 2012 New Business 7 -b 46 of 46 Contract 11 -5772 Design, Engineering and Permitting Services for Re- nourishment of the Marco Island South Beach SCHEDULEF KEY PERSONNEL, SUBCONSULTANTS AND SUBCONTRACTORS NAME TITLE HRATEY % ASSIGNMENT Michael T. Poff, P.E. Principal Engineer $195 16.1% Michael F. Stephen, Ph.D. Principal Geologist $195 4.5% Kris W. Thoemke, Ph.D. Senior Project Manager $165 7.1% Mark Kincaid, P.E. Senior Engineer $155 39.5% Vadim Alymov, Ph.D. Coastal Modeler $135 4.4% Rick Ewing, PSM Survey & Mapper $130 1.2% Samantha Brasher CADD Technician $85 6.3% Sarah Bunn Clerical $60 5.4% Ben Churchwell One -man RTK Crew $130 6.7% Coastal Technology Corporation Subconsultant - 5.5% Reimbursables 3.3% TOTAL 100% F -1 May 29, 2012 New Business 7 -c 1 of 5 EXECUTIVE SUMMARY Recommendation to recommend approval of a Work Order with Atkins North American, Inc. for Physical Monitoring under Contract 09- 5262 -CZ for a not to exceed Time and Material amount of $135,200 and make a finding that this item promotes tourism. OBJECTIVE: To move forward with Physical Monitoring in Collier County. CONSIDERATIONS: This monitoring will take place on the following inlets of Collier County: • Barefoot beach/Wiggins State Park Beach Physical monitoring and report performed in July - August this year. • Vanderbilt Beach physical beach monitoring and report performed in July- August this year • Clam Pass Beach physical monitoring and report performed in July- August this year • Park Shore Beach physical beach monitoring and report performed in July- August this year • Naples Beach physical monitoring and report performed in July- august this year • South Marco Beach physical monitoring and report performed in July- August this year • Hideaway Beach physical monitoring and report performed in July- August this year • Doctors Pass inlet and interior channel performed in July- August this year. ADVISORY COMMITTEE RECOMMENDATIONS: At the May 11, 2012 CAC this item was unanimously recommended for approval by a 6 to 0 vote. FISCAL IMPACT: Funding for this project will be from Tourist Development Tax, Fund 195. Current funding for this work Order is available in Project 90536 GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: Staff is recommending approval of this item. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office, requires majority vote, and is legally sufficient for Board action. — RECOMMENDATION: To recommend approval of a Work Order with Atkins North American, Inc. for Physical Monitoring under Contract 09- 5262 -CZ for a not to exceed Time and Material amount of $135,200 and make a finding that this item promotes tourism. PREPARED BY: J. Gary McAlpin, P.E., Director, Coastal Zone Management Department May 29, 2012 New Business 7 -c 2of5 Professional Engineering Services for Fixed Term Physical Monitoring Services for Coastal Management Contract Number 09- 5262 -CZ May 7, 2012 ATKINS NORTH AMERICAN, INC. is pleased to provide a scope of work for Collier County Coastal Zone Management Department. The intention of this Work Assignment is to provide professional guidance, preparation of project documentation (monitoring reports) and expert review of project information for the Physical Monitoring of the Collier County coastline. In accordance with Collier County Contract Number 09- 5262 -CZ the following scope of work is presented herein. SCOPE OF SERVICES This monitoring will take place on various beaches and inlets of Collier County as indicated below. The following is a list of expected monitoring locations. These locations are inclusive but may vary from year to year depending on permit conditions. Please refer to previous monitoring reports for exact boundaries, survey locations, ranges and control monuments. Consistency with previous surveys is extremely critical and significant to Collier County. Contractors /consultants will have the responsibility to complete monitoring for the respective beach segment during the times indicated for each segment. Locations and monitoring timing is as follows • Barefoot Beach/Wiggins State Park Beach physical monitoring and report performed in July - August this year. • Vanderbilt Beach physical beach monitoring and report performed in July- August this year. • Clam Pass Beach physical monitoring and report performed in July- August this year. • Park Shore Beach physical beach monitoring and report performed in July- August this year. • Naples Beach physical monitoring and report performed in July- August this year. • South Marco Beach physical monitoring and report performed in July- August this year. • Hideaway Beach physical monitoring and report performed in July- August this year. • Doctors Pass inlet and interior channel performed in July- August this year. Beach and Nearshore Hydrographic Survey All work shall be conducted in accordance to Section 01000 (Beach Profile Topographic Surveying) and 01100 (Offshore Profile Surveying) of the March 2004 Bureau of Beaches and Coastal Systems Monitoring Standards for Beach Erosion Control Projects including field methodology and final deliverables. http : / /www.dep.state.fl.us/beaches /publications /pdf /standard.pdf Prior to the start of the survey a reconnaissance of FDEP second order monuments is required to confirm that survey control is in place and undisturbed using Real Time Kinematic Global Positioning System (RTK GPS). In order to achieve required accuracy, the survey shall be controlled using FDEP 2nd order monuments. All assessable 2nd and 3rd order FDEP control monuments in the project area shall be located using RTK GPS. May 29, 2012 New Business 7 -c 3 of 5 Topographic and Hydrographic profile surveys will be collected. All data seaward of the dune shall be collected using RTK GPS technology. Upland areas inaccessible to RTK GPS shall be collected using standard differential leveling techniques. Upland topography shall extend approximately 150 feet landward of the vegetation line or until an obstacle is encountered. An ACSM Certified Hydrographer shall oversee all hydrographic surveys for nearshore, offshore and inlet surveys. Hydrographic portions of the profile line shall be collected from a survey vessel equipped with RTK GPS technology and a dynamic motion sensor to provided instantaneous tide and motion corrections. Standard hydrographic procedures shall be followed including all necessary quality control checks. Horizontal and vertical positioning checks will be conducted at the beginning and end of each day using second order FDEP monuments located in the project area. The fathometer will be calibrated via bar- checks and a sound velocity probe at the beginning and end of each day. The DIGIBAR PRO sound velocity meter or equivalent which provides a fast additional calibration for sound velocity as compared to the traditional bar check shall be used. More specifically, bar checks will be performed from a depth of five feet to a maximum depth of twenty -five feet. Analog data showing the results of the bar check calibration will be displayed on the fathometer charts at five foot increments during descent and ascent of the bar. In order to maintain the vessel navigation along the profile lines HYPACK navigation software or equivalent shall be used. This software shall provided horizontal position to the sounding data allowing real -time review of the profile data in plan view or cross section format. The navigation software shall also provided navigation to the helm to control the deviation from the online azimuth. The landward limits of the hydrographic survey shall be based on a minimum of fifty feet beyond the seaward extent of the beach profile. Profiles shall extend seaward beyond the depth of closure, or 2,500 feet offshore, whichever is further. A Professional Surveyor and Mapper (PSM) shall sign and seal the required FDEP survey reports which shall included field survey notes, profile plots, GIS plan view maps, photographs in both directions along the beach and towards the dune also a close -up of the monument when found as well as all other required deliverables included in Section 0100 and 01100 of the FDEP Monitoring Standards for Beach Erosion control Projects http: / /www.dep.state.fl.us/ beaches /publications /pdf /standard.pdf. Two copies of the report along with a CD version will be provided to the County. Navigation Channel and Interior Inlet Hydrographic Survey Nearshore cross - sections will be surveyed as per the previous post - construction survey events. An ACSM Certified Hydrographer shall oversee the hydrographic survey. All work will be conducted in accordance to Section 01200 (Borrow Site, Shoal and Other Bathymetric Surveying) of the March 2004 Bureau of Beaches and Coastal Systems Monitoring Standards for Beach Erosion Control Projects. Cross - sections will be collected from a survey vessel equipped with RTK GPS technology and a dynamic motion sensor to provided instantaneous tide and motion corrections. Standard hydrographic procedures shall be followed including all necessary quality control checks. Horizontal and vertical positioning checks will be conducted at the beginning and end of each day. The fathometer will be calibrated via bar - checks and a sound velocity probe at the beginning and end of each day. The DIGIBAR PRO sound velocity meter or equivalent which provides a fast additional calibration for sound velocity as compared May 29, 2012 New Business 7 -c 4 of 5 to the traditional bar check shall be used. More specifically, bar checks will be performed from a depth of five feet to a maximum depth of twenty -five feet or a depth representing the maximum potential depth of the survey area. Analog data showing the results of the bar check calibration will be displayed on the fathometer charts at five foot increments during descent and ascent of the bar. In order to maintain the vessel navigation along the profile lines HYPACK navigation software or equivalent shall be used. This software provided horizontal position to the sounding data allowing real -time review of the profile data in plan view or cross section format. The navigation software will also provided navigation to the helm to control the deviation from the online azimuth. Preparation of Post - Project Monitoring Reports ATKINS shall prepare the yearly monitoring reports in accordance with the Florida Department of Environmental Protection (FDEP) Bureau of Beaches and Coastal Systems (BBCS) protocol for submittal to Collier County. Data collected for the monitoring of the project shall include beach profile surveys, and borrow area surveys. These data will be collected by Morgan & Eklund, Inc for the topographic & bathymetric survey information. The purpose of the monitoring reports is to summarize and discuss the data, the performance of the beach fill project, and identify erosion and accretion patterns within the monitored area. In addition, the report shall include a comparative review of adverse impacts attributable to the project(s). Based on the scope of work requested by Collier County, ATKINS will only address Range Monuments R -11 through R -89, T -128, R -139 through R -148, 9 intermediate lines, 30 specified project lines, and 45 specified near -shore lines will also be sampled. ATKINS will review the data and use the information to create a database to identify and characterize trends and current conditions of these reaches of Collier County's coastline. The database will be created to enable visualization and completion of a comparative analysis. Specific quantities and parameters that will be analyzed, if data are available, include the following: • Shoreline and volume change rates • Beach profile evolution • Bathymetry changes within Doctor's Pass, Capri Pass and Caxambas Pass • Identifying and quantifying areas of acute erosion • Bathymetry changes across the borrow areas The above analyses will provide a qualitative understanding of the project and /or storm - induced topography and bathymetry changes to the beach and borrow area. All monitoring reports will include a transmittal referring to applicable FDEP permits, the permit condition requiring the report and the period in which the monitoring was conducted. The reports will be submitted as a bound printed report and on a disk in electronic .pdf format. ATKINS will prepare for, travel to and attend three (3) meetings. The meetings will be held to coordinate the project, meet with County staff, and to provide project updates to the County Project Manager and other stakeholder representatives as deemed necessary and appropriate. One ATKINS senior engineer will attend each of these meetings, again as deemed appropriate. ATKINS will complete monthly updates to County staff on the schedule, task and present budget of the project. In addition, quarterly progress reports will be prepared that outline project expenses to date and review the budget and schedule. May 29, 2012 New Business 7 -c 5of5 Budget Estimate Work for this assignment will be performed for the amount of $195,700. Work will be billed to the County on a monthly basis based on the percentage of work completed for the preceding month. The budget breakdown per project area is as follows: Task 1 — Barefoot, Wiggins, Vanderbilt, Clam, Park Shore, and Naples Beach Physical Monitoring Beach Profile Surveys, Doctor's Pass Inlet Survey ........................... .....................$66,000 Yes Task 2 — Barefoot, Wiggins, Vanderbilt, Clam, Park Shore, and Naples Beach Engineering Monitoring Report...................................... ............................... ........................$40,000 Yes Task 3 — Hideaway Beach Physical Monitoring Beach Profile Surveys ........... ........................$33,500 Task 4 — Hideaway Beach Engineering Monitoring Report ........................ ........................$27,000 Task 5 — South Marco Island Physical Monitoring Beach Profile Surveys ........................$15,200 Yes Task 6 — South Marco Island Engineering Monitoring Report .............. ........................$14,000 Yes Total....................................................... ............................... .......................$195,700 Schedule Estimate The following schedule of completion is anticipated. 1. Submit draft monitoring reports within 120 calendar days following the Notice -to- Proceed and receipt of all required data (surveys) to complete analysis. Assumptions 1. All existing information/documentation including, but not limited to, survey data, project permits, environmental information, previous studies, etc. will be provided to ATKINS by the County. 2. This quote is based upon project scope outlined and conversations with County Staff on April 4`" and May 3`d, 2012. 3. No biological monitoring of artificial reefs or hardbottom are included in this scope of work. 4. No side -scan sonar or diver verification of seagrasses, artificial reefs or hardbottom are included in this scope of work. 5. No aerial photography will be flown per County direction. % May 7, 2012 Date Prod rector At ns orth American, Inc. May 29, 2012 New Business 7 -d 1 of 3 EXECUTIVE SUMMARY Tourist Tax Category B Grant Application Review and Recommendation for FY 13 totaling $63,000 OBJECTIVE: Review and make recommendations to the Board of County Commissioners for Tourist Development Tax Category B marketing grant applications for FY 13. CONSIDERATIONS: Category "B" Grant Applications: Grant Applications were made available on our tourism website in March and were due April 30, 2012. In accordance with the Grant Guidelines, the applications were first reviewed by the Tourism Director and then by a panel of five tourism industry representatives on May 18, 2012. The panel included: Lisa Boet, Naples Originals, representing the restaurant industry; Steve McIntire, Chairman Collier County Lodging and Tourism Alliance, representing the hotel industry, Nancy Kerns, Greater Naples Chamber of Commerce, representing the retail and shopping industry; Doug Rickenbach, Naples Zoo, representing the attractions industry and Elaine Reed, Naples Historical Society, representing the cultural community. The tourist tax funding for Category B is projected to be $125,000 for FY 13. We received three (3) applications totaling $135,000. The Grant Review Panel used the criteria indicated in the application forms and assigned points according to their evaluation of each applicant's conformity to each of the criteria. The Category B funding recommendations from the panel total $63,000. ArtsNaples World Festival, Inc. - $25,000: To promote the second year of a community -wide, multi -venue art and music festival, scheduled for May, 2013. The festival will use multiple Collier area venues and will feature music, art and cultural activities and performances from Latin America. The organization is requesting assistance for advertising in out of market media within a one day drive of Collier. The original request was for $25,000, and the Grant Review Panel recommends $25,000. Naples International Film Festival - $25,000: To promote the fourth annual Naples International Film Festival, November 1 -4, 2012. This event has gained national attention and several of the films screened during last year's festival went on to achieve international awards. The funds will be used for promotion of the event using banner ads on Facebook, Google Adwords, film industry publications and film related websites. Due to current funding for FY 12, we will not be able to assist this group in reimbursing promotion expenses in this fiscal year, so all the dollars covered by the grant will need to be expended after October 1, 2012. The Grant Review Panel concluded that the event is still primarily attracting local attendees (150 hotel room nights or 2% of attendees) and needs more emphasis on hotel packages with tickets and restaurants to attract more overnight visitors. The original request was for $40,000, and the Grant Review Panel recommends $25,000 for FY 13. May 29, 2012 New Business 7 -d 2 of 3 TDC Category B Grant Applications Cont. Old Naples Waterfront Association — Stone Crab Festival - $13,000: This is the third year of this festival that occurs in October at the start of stone crab season. This year's event is organized by a new organization, the Old Naples Waterfront Association, and is scheduled for October 26 -28, 2012. Estimated attendance is 5,000 with 1,000 hotel room nights projected. Six area restaurants and venues will participate in this year's event. The Grant Review Panel noted that the application indicated that much of the planned marketing was earmarked for local media, but that $13,000 was planned for out of market media. Also, due to limited funds in this fiscal year, we will not be able to assist this group for reimbursed marketing funding in FY 12. All of the approved funds will need to be used for out of market promotion after October 1, 2012. The Grant Review Panel recommends funding $13,000 for out of market media to promote this year's event. FISCAL IMPACT: Funding for Category B marketing grants in the amount of $63,000 is included in the Tourism Department's FY 13 marketing budget. RECOMMENDATION: Staff recommends approval of the above Category B marketing grant applications for a total of $63,000 as outlined above. SUBMITTED BY: Jack Wert, Tourism Director ORGANIZATION PROJECT REQUESTED NAME AMOUNT FY 13 CATEGORY C -2 Budget $31SK Holocaust Museum Teaching Respect -The Ripple Effect Naples Art Association Bring'em in- Bring'em Back Philharmonic Center for the Arts Painting Women - Traveling Exhibit Cat C -2 Total Requested $60,000 7th Request- Some new off season initiatives- full funding eligible Contingency /Carry forward 0 TOTALS CAT. C -2 $25,000 2nd Request- Last was 2009 for $20,000 Latin Festival -full funding eligible CATEGORY B Budget $125K Art Naples World Fest Intl. Music Festival Naples Intl Film Festival Film Fest Old Naples Waterfront Association Stone Crab Festival TOTALS CAT. B Requests Contingency /Carry forward TOTAL CAT B BUDGET PAST APPLICANTS THAT DID NOT APPLY FOR FY 13 FY 12 GRANT APPLICATION RECAP USE OF FUNDS FY 11 FY 12 Review Panel AWARD AWARD $ Recommend REMARKS May 29, 2012 New Business 7 -d 3of3 $100,000 Out of market media for events $32,500 $30,000 $50,000 6th Request- New initiatives- full funding eligible $72,800 Out of market media for events $37,500 $35,000 $60,000 7th Request- Some new off season initiatives- full funding eligible $45,000 Out of market media for event 0 0 $25,000 2nd Request- Last was 2009 for $20,000 Latin Festival -full funding eligible $217,800 $145,000 $65,000 $135,000 $97,200 $180,000 $315,000 $340,000 $278,000 $315,000 $25,000 out of market ads & prod $15,000 $25,000 $25,000 3rd Request- $53KTDT ROI- Full funding eligible $40,000 Web banner ads & TV Spots $20,000 $10,000 $25,000 3rd Request- $500 TOT ROI- $500 eligible per guidelines $25,000 out of market ads & prod 0 0 $13,000 2nd request. Last year's event was not funded due to the closeness closeness of event to 10 /1- Full funding eligible $90,000 $35,000 $35,000 $63,000 $35,000 $62,000 $125,000 $125,000 Children's Museum- C -2 P Promo of Events /Exhibit $ May 29, 2012 New Business 7 -e 1 of 3 EXECUTIVE SUMMARY Tourist Tax Category C -2 Grant Application Review and Recommendation for FY 13 totaling $135,000 OBJECTIVE: Review and make recommendations to the Board of County Commissioners for Tourist Development Tax Category C -2 grant applications for FY 13 CONSIDERATIONS: Category "C -2" Grant Applications: Grant Applications were made available on our tourism website in March and were due April 30, 2012. In accordance with the Grant Criteria, the applications were first reviewed by the Tourism Director and then by a panel of five tourism industry representatives on May 18, 2012. The panel included: Lisa Boet, Naples Originals, representing the restaurant industry; Steve McIntire, Chairman Collier County Lodging & Tourism Alliance, representing the hotel industry; Nancy Kerns, Greater Naples Chamber of Commerce, representing the retail and shopping industry; Doug Rickenbach, Naples Zoo, representing the attractions industry and Elaine Reed, Naples Historical Society, representing the cultural community. The tourist tax funding for Category C -2 is projected by the Collier County Budget Office to be $315,000 for FY 13. We received three (3) applications totaling $217,800. The Grant Review Panel used the criteria indicated in the application forms and assigned points according to their evaluation of each applicant's conformity to each of the criteria. The Category C -2 funding recommendations from the panel total $135,000. Holocaust Museum of SW Florida - $50,000: The museum staff estimates 2011 overnight visitor attendance for the museum at 1,963 and 4,910 hotel room nights generated. This is the organization's sixth request for funding. The Grant Review Panel noted that the request this year is to cover out of market promotion for several new traveling exhibits at the museum and one conference at an area hotel. Funds will be used for promoting these traveling exhibits in markets that mirror the CVB's targeted markets. The original request was $100,000 and the Grant Review Panel recommends $50,000 based on the limited number of hotel room nights and tourist tax revenue returned from these events. Naples Art Association, dba von Liebig Art Center - $60,000: This organization has been funded for the past six years. Estimated attendance in 2011 at their major events is 76,300 generating 795 hotel room nights. The organization is requesting funding assistance for out of market advertising of their 2012 -13 festivals. The Grant Review Panel noted that the museum has events throughout the year, and suggests the majority of TDC funding be used to promote visitation in the shoulder and summer season in markets targeted by the CVB. The original request was $72,800 and the Grant Review Panel recommends funding at $60,000 based on the limited number of hotel room nights and tourist tax revenue recovered as a result of these events. May 29, 2012 New Business 7 -e 2of3 Philharmonic Center for the Arts - $25,000: This organization requested and received $20,000 in grant funding for a Latin Art Festival in 2009. The organization is under new management with a desire to return to the days of featuring traveling exhibits. They plan to bring "Painting Women ", a traveling exhibit from the Boston Museum of Fine Arts to the Naples Art Museum and to promote the exhibit in out of Collier County markets. Their original request was $45,000 and the Grant Review Panel concluded that the marketing should be limited to only out of area TV and other outlets and that the museum staff strongly consider scheduling this exhibit in the spring or summer of 2013 during the slower time of year, allowing more time to promote. FISCAL IMPACT: Funding for the C -2 category is projected at $315,000 in the FY 13 budget. The above recommendations total $135,000, leaving a contingency for applications that might come later in the year. RECOMMENDATION: Staff recommends approval of the above Category C -2 grant applications for a total of $135,000 as outlined above. SUBMITTED BY: Jack Wert, Tourism Director ORGANIZATION PROJECT REQUESTED NAME AMOUNT FY 13 CATEGORY C -2 Budget $315K Holocaust Museum Teaching Respect -The Ripple Effect Naples Art Association Bring'em in- Bring'em Back Philharmonic Center for the Arts Painting Women - Traveling Exhibit Cat C -2 Total Requested Contingency /Carry forward TOTALS CAT. C -2 CATEGORY B Budget $125K Art Naples World Fest Intl. Music Festival Naples Intl Film Festival Film Fest Old Naples Waterfront Association Stone Crab Festiva TOTALS CAT. B Requests Contingency /Carry forward TOTAL CAT B BUDGET PAST APPLICANTS THAT DID NOT APPLY FOR FY 13 FY 12 GRANT APPLICATION RECAP USE OF FUNDS FY 11 FY 12 Review Panel AWARD AWARD $ Recommend REMARKS May 29, 2012 New Business 7 -e 3of3 $100,000 Out of market media for events $32,500 $30,000 $50,000 6th Request- New initiatives- full funding eligible $72,800 Out of market media for events $37,500 $35,000 $60,000 7th Request- Some new off season initiatives- full funding eligible $45,000 out of market media for event 0 0 $25,000 2nd Request- Last was 2009 for $20,000 Latin Festival -full funding eligible $217,800 $145,000 $65,000 $135,000 $97,200 $180,000 $315,000 $340,000 $278,000 $315,000 $25,000 out of market ads & prod $15,000 $25,000 $25,000 3rd Request- $53K TDT R01- Full funding eligible $40,000 Web banner ads &TV Spots $20,000 $10,000 $25,000 3rd Request- $500 TOT R01- $500 eligible per guidelines $25,000 out of market ads & prod 0 0 $13,000 2nd request. Last year's event was not funded due to the closeness closeness of event to 10 /1- Full funding eligible $90,000 $35,000 $35,000 $63,000 $35,000 $62,000 $125,000 $125,000 Children's Museum- C -2 Promo of Events /Exhibit $150,000 Out of market media & collateral $100,000 $100,000 4TH Request- 40% per guidelines- New Use Naples Botanical Garden- C -2 Blossoming into Destination $208,000 out of market media, web, social $75,000 $75,000 9th Request -Open recommend- modified use Corrigan Sports Ent. -B President's Cup Lacrosse $10,000 Lacrosse Magazine ads $5,000 $5,000 2nd Request- 80% -out of market media Corrigan Sports Ent.- B Paradise Cup Boys Lacrosse $5,000 Lacrosse Magazine ads $5,000 $5,000 New Event -runs right after President's Cup Friends of Rookery Bay- B Break Attendance Records $54,500 Broadcast media & collateral $50,000 $40,000 3rd Request- 60% per guidelines -media & web United Arts Council- Not a grant Arts Event Calendar $24,000 Print Calendar $24,000 $24,000 5th Req.- Develop digital version - Fund as Tourism Dept Print Project May 29, 2012 New Business 7 -f 1 of 2 EXECUTIVE SUMMARY Recommendation to approve the recognition of Carry Forward up to $350,000 in Tourism Promotion Fund 184 for an enhanced Summer /Fall campaign and authorize all necessary budget amendments. OBJECTIVE: Recognize funds carried forward in Tourism Promotion Fund 184 from FY 11 for use in FY 12 marketing efforts. CONSIDERATIONS: Tourism Department staff recommends that an enhanced summer and fall advertising and promotion campaign would drive more late summer and fall visitation. In order to accomplish this, staff is requesting approval by the Board of County Commissioners to recognize additional carry forward funds in Tourism Promotion Fund (184) and appropriate $350,000 to provide an enhanced summer /fall marketing campaign in Florida feeder markets. The carry forward amount is due in part to additional FY 11 tourist tax revenue over forecast and proceeds from a legal settlement with online travel company sales of hotel rooms. The approximate expenditures for the $350,000 will be allocated along these guidelines: Up to $150,000 for an enhanced summer television, digital and social media campaign in the Florida markets of Miami /Ft. Lauderdale, Palm Beach and Orlando. Up to $100,000 to launch a television, digital and social media advertising and promotion campaign in those same Florida markets in September to boost visitation in the slowest tourism month of the year. Up to $100,000 in additional staff generated marketing support for trade show and travel expenses related to the enhanced marketing campaign. FISCAL IMPACT: Additional unbudgeted carry forward in the amount of $350,000 is available in Tourism Promotion Fund (184). The positive variance is attributable to TDC proceeds from the OTC law suit and greater Tourist Tax revenue than anticipated in FY 11. A budget amendment will be required increasing carry forward and increasing the promotion and marketing budget. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management plan with this action. May 29, 2012 New Business 7 -f 2 of 2 RECOMMENDATION: To approve the recognition of Carry Forward up to $350,000 in Tourism Promotion Fund 184 for an enhanced Summer /Fall campaign and authorize all necessary budget amendments. SUBMITTED BY: Jack Wert, Tourism Director May 29, 2012 New Business 7 -g 1 of 14 EXECUTIVE SUMMARY Recommend approval of Change Order #3 to Contract # 10 -5541 with Paradise Advertising and Marketing, Inc. in the amount of $250,000 for a total of $600,000 in additional media and production billing at gross in accordance with their agreement with Collier County. OBJECTIVE: Recommend approval of Change Order #3 for total additional expenditures of up to $600,000 at gross rate with Paradise Advertising and Marketing, Inc. above the $2,000,000 net billing threshold level indicated in our agreement. CONSIDERATIONS: The current agreement approved by the County Commission on March 22, 2011 with Paradise Advertising and Marketing, Inc. (attached) indicates a monthly service fee in the amount of $25,000 ($300,000 annually) for FY 12. This service fee is in lieu of the standard advertising agency commission of 15% on all media and production costs for regular and emergency advertising up to an aggregate of $2,000,000 annually for FY 12. The agreement further stipulates that media or production billing for regular and emergency advertising over an aggregate of $2 million annually will be added by change order and to be billed by Paradise Advertising and Marketing, Inc. at gross, reflecting a standard advertising agency commission of 15%. The County Commission approved in October, 2011 an additional expenditure of $350,000 from Fund 184 carry forward. Staff has requested an additional $350,000 from FY 11 carry forward be recognized as revenue for use in FY 12 for an enhanced summer and fall marketing program. These additional funds will be split between Paradise Advertising and Marketing, Inc. for a total of $600,000 in additional media and production expenditures at gross, and $100,000 for staff generated expenses for trade show and travel expenditures in support of these additional marketing efforts. Paradise Advertising has billed $1,476,823.59 through May 18, 2012 and staff projects reaching the $2,000,000 contractual cap with the June Paradise Advertising & Marketing, Inc. billing. Staff requests that the TDC recommend at their May 29, 2012 meeting the approval of an additional $600,000 billing over $2 million to include a standard advertising agency commission of 15 %. With the TDC recommendation, staff will take this request to the County Commission for approval on June 12, 2012 to ensure the necessary Change Order #3 is in place when the $2,000,000 level of media and production billing is reached. FISCAL IMPACT: The additional $600,000 is available in the approved FY 12 Tourism Department marketing and promotion budget in Fund 184 as carry forward from FY 11. RECOMMENDATION: Approve Change Order #3 to Contract # 10 -5541 with Paradise Advertising and Marketing, Inc. for up to $600,000 in total additional billing at gross in accordance with their agreement with Collier County. PREPARED BY: Jack Wert, Tourism Director ? May 29, 2012 New Business 7 -g 2of14 Contract # 10 -5541 "TOURISM MARKETING SERVICES" THIS AGREEMENT, made and entered into on this - 12L�day of _I/Vl h by and between Paradise Advertising and Marketing, Inc., hereinafter called the. "Contractor" and Collier County, a political subdivision of the State of Florida, Collier County, Naples, hereinafter called the "County ": WITNES -SETH: 1. COMMENCEMENT. The Contractor shall commence the work on April 1, 2011. The initial term of the contract shall terminate on September 30, 2012. The County may, at its discretion and with the consent of the Contractor, extend the Agreement for two (2) additional one (1) year periods. The County shall give the Contractor written notice of . the County's intention to renew the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. 2. STATEMENT OF WORK: , The Contractor will provide the following services including, but not limited to: a) Develop for approval and implementation and counsel with the County on advertising and marketing communications to meet the .County's objectives and budgetary limitations. b) Develop for approval and implementation, and obtain prior written approval from the County by, use of an Estimate or Insertion Order for all media and production projects. c) Plan and implement a strategic advertising and promotion program to include an Emergency Advertising Plan and County museum promotional publicity, creative art direction, copy writing, layout and production. d) Create an annual marketing plan prior to the start of each fiscal year outlining current situation, creative strategy, implementation schedule and measurement. e) Develop collateral materials including brochures, newsletters, and direct mail, including creative copy, layout and production. f) Develop and implement website, Internet and social media marketing strategies and advertising. g) Maintain an office in Collier County staffed with a full-tune Account Manager. h) Supply the County with monthly reports reflecting agency activity and return on investment, such as placement and inquiry reports. i) Additional services may be added to this contract upon satisfactory negotiation of price by the Contract Manager and Vendor. 2.1 ADVERTISING Charges for advertising placed by the Contractor on behalf of the County will be billed to the County in accordance with the negotiated rate(s) of the specified medium or media. All charges for production, print and broadcast will be billed to the County May 29, 2012 New Business 7 -g 3of14 upon receipt of all required documentation. Invoices will include the appropriate documentation including tear sheets, approved Insertion Orders or Estimates and media or production vendor invoices. The Contractor will prepare and send to the County pre - approved adjusted media invoices to account for insertion changes, short rates, circulation rebates and /or other estimates and adjustments. -The County agrees to assume full financial liability for properly authorized insertions for advertising space and /or time placed on its behalf by the Contractor. However, the Contractor shall assume payment liability for all insertions for which the Contractor has received payment in full from the County. In the event that a publication and /or station elects not to accept the Contractor's standard insertion order which disallows liability for unpaid media charges, the County agrees to provide the publication and /or station with written confirmation of acceptance of this liability. 2.2 MATERIALS AND SERVICES All charges for advertising production, photography, on -line, and social media production design, printing, direct mail, audiovisual production services, marketing research and museum promotional publicity will be estimated,. authorized in writing by the County and billed at, cost on a project basis. The County agrees to assume full financial liability for properly authorized services initiated on its behalf by the Contractor. County may modify, reject, cancel, or stop any and all plans, schedules, or work in progress at anytime by delivering written notice. in this event, however, County will retain sole liability for all commitments made by the Contractor prior to such action, and reimburse Contractor for all of Contractor's charges and expenses for work begun with County approval. 3. PAYMENT: Payment will be made upon receipt of a proper invoice and in compliance with Chapter 218, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Collier County reserves the right to withhold and /or reduce an appropriate . amount of any payments for . work not performed or for unsatisfactory performance of Contractual requirements. 3.1 TRAVEL AND REIMBURSABLE EXPENSES Travel expenses shall be reimbursed in accordance with Collier County Resolution 2006 -40 and F.S. 125.0104. Travel mileage reimbursement is to be paid at the current authorized rate. 2 May 29, 2012 New Business 7 -g 4of14 Reimbursable items other than travel expenses shall include, but not be limited to the following: actual telephone long- distance charges, actual fax charges, in office photocopying charges at ten cents ($.10) per copy or actual photocopying. charges if done while traveling and actual postage and actual shipping charges. Reimbursables will be paid only after Contractor has provided all receipts. Contractor shall be responsible for all other costs and expenses associated with activities and solicitations undertaken pursuant to this Agreement. 3.2 AGENCY FEE For regular and emergency advertising, the County agrees to pay the Contractor a fee of twenty -five thousand dollars ($25,000.00) per month based upon a total annual fee of three hundred thousand dollars. ($300,000.00) as consideration for all professional time devoted to account administration, client meetings, strategic planning, media planning, media negotiation, media placement, broadcast traffic and billing. All media and production costs for regular and emergency advertising, including but not limited to, creative and outside vendor costs up to two million dollars ($2,000,000.00) annually will be billed to the County at net so that the County receives any available agency discount. Media or production billing over two million dollars ($2,000,000.00) annually will be added by change order and will be billed at gross, reflecting a Contractor commission of fifteen percent (15° %). The Contractor fee will be billed on the first day of each month beginning February 1, 2011, with a pro -rated amount back to the execution date of the contract. The museum advertising budget is currently fifty. thousand dollars ($50,000.00) and will be billed at gross, reflecting a Contractor commission of fifteen percent (15 %). All charges for advertising, production, photography, on -line production design, social media, printing, direct mail, audiovisual production services, marketing research and museum promotional activity will be estimated and authorized in writing by the. Tourism Director or his designee and billed on a project basis at net cost. Out of pocket expenses will be billed at net. The agency will provide emergency pro bono publicity and public relations services, up to six thousand dollars ($6,000.00) in staff time. Additionally, the agency will make publicity and public relations services over and above the emergency budget available on an as- needed basis, estimated in advance on an Estimate Form and submitted to the Tourism Director or his designee for prior written approval before expenses are incurred. 3.3 PROFESSIONAL FEEWHOURLY BASIS: For estimating and billing purposes, services will be billed at the rates on Exhibit A attached hereto and made a part hereof. 4. NOTICES. All notices from the County to the Contractor shall be deemed duly served if delivered by hand, fax, email or the United States Postal Services Department, first class mail service, postage prepaid to the Contractor at the following Address: May 29, 2012 New Business 7 -g 5of14 Cedar Hames, President Paradise Advertising & Marketing, Inc. 150 Second Avenue North # 800 St. Petersburg, FL 33701 Facsimile: 727- 8222 -3722 All Notices from the Contractor to the County shall be deemed duly served if delivered by hand, fax, email or the United States Postal Services Department, first class mail - service, postage prepaid to the County to: Jack Wert, Director Collier County Tourism Department 2800 N. Horseshoe Drive Naples, Florida 34104 Facsimile: 239 -252 -2404 The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 5. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 6. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Contractor. Payment for all such permits issued by the County shall be processed internally by the County. All non- County permits necessary for the prosecution of the Work shall be procured and paid for by the Contractor. The Contractor shall also be solely responsible for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Contractor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Contractor, 7. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized. representative shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the contract of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty -four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to May 29, 2012 New Business 7 -g 6of14 continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 8. OWNERSHIP OF DOCUMENTS: County shall be the owner of all documents and materials produced pursuant to this Agreement and Paradise Advertising & Marketing, Inc. shall not receive any additional compensation for their use or reproduction by the County. The County shall be the owner of and be in possession of all intellectual property created or furnished pursuant to this Agreement, including, but not limited to drawings, layouts, photography, film, video and printed documents, unless specifically exempted by the County. 9. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non - performance. Upon termination of this Agreement, Contractor will bill the County for all amounts not previously billed and due Contractor at that time. Contractor will not be entitled to payment for any advertisement if work on it commenced after Contractor received notice of termination. Contractor will be entitled to payment for services for advertisements commenced and approved for placement by the County prior to receipt of such notice. 10. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 11. INSURANCE. The Contractor shall provide insurance as follows:, A. Commercial General Liability: Coverage shall have minimum limits of $500,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include Premises and' Operations; Independent Agency's; Products and Completed Operations and Contractual Liability. B. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. mecial Requirements: Collier County shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability Policy. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Agency during the duration of this Agreement. Renewal certificates shall be sent to the County thirty (10) days prior to any expiration date. 11 May 29, 2012 New Business 7 -g 7of14 There shall be a thirty (30) day notification to the County in the event of cancellation or modification of any stipulated insurance coverage. Contractor shall ensure that all sub contractors comply with the same insurance requirements that he is required to meet. The same Contractor shall provide County with certificates of insurance meeting the required insurance provisions. 12. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Tourism Department. 14. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the attached component parts, all of which are as fully a part of the contract as if herein set out verbatim: RFP #10 -5541 "Tourism. Marketing Services ", Contractor's Proposal, Insurance Certificate, Addendum and Exhibit A, Hourly Rate Fee Schedule for Non- Routine Work. 15. SUBTECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this agreement is subject to appropriation by the Board of County Commissioners. The approval of this Agreement is contingent upon a finding by the Collier County Board of County Commissions that adequate funding exists for the purposes set forth herein through approval of the annual Tourism Department budget. If Category "B" tourist tax funds become unavailable in the future, no further funding under this contract will be due to the Contractor and the County may terminate this Agreement in accordance with section #9, "Termination". 16. COOPERATION: The Contractor shall fully cooperate with the County in all matters pertaining to this agreement and provide all information and documents as requested by the County from time to time. Failure to cooperate, as interpreted by the County, shall constitute grounds for the County to impose sanctions that do not result in termination of this Agreement. 17. EMPLOYMENT OF CONTRACTOR PERSONNEL: During the term of this Agreement and for a. period of one (1) year following its termination, the County agrees not to hire any employee (past or present) of the Contractor who worked on the County's account while employed by the Contractor. May 29, 2012 New Business 7 -g 8of14 18. AVAILABILITY OF RECORDS: The Contractor shall maintain all records, boobs, documents, papers and financial information pertaining to work performed under this agreement. The Contractor agrees that the County, or any of its duly authorized representatives, shall, until the expiration of five (5) years after final payment under this Agreement, have access to, and the right to examine and photocopy any pertinent books, documents, papers and records of the Contractor involving transactions related to this Agreement. 19. PROHIBITION OF ASSIGNMENT: The Contractor shall not assign, convey or transfer in whole or in part its interest in this Agreement without the prior written consent of the County. 20. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES: No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004 -05, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and /or quotes; and, c. immediate termination of any contract held by the individual and /or firm for cause. 21. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision- making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision - making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. May 29, 2012 New Business 7 -g 9of14 22. KEY PERSONNEI JPROTECT STAFFING: The proposer's personnel and management to be utilized for this project shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to insure that competent persons will be utilized in the performance of the contract. Selected firm shall assign as many people as necessary to complete the project on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the dates set forth in the Project Schedule. Firm shall not change Key Personnel unless the following conditions are met: (1) Proposed replacements have substantially the same or better qualifications and/or experience. (2) that the County is notified in writing as far in advance as possible. Firm shall make commercially reasonable efforts to notify Collier County within seven (7) days of the change. The County retains final approval of proposed replacement personnel. 23. ORDER OF PRECEDENCE: In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the Request for Proposal and /or the Contractor's Proposal, the Contract Documents shall take precedence. In the event of any conflict between the terms of the RFP and the Contractor's Proposal, the language in the RFP would take precedence. May 29, 2012 New Business 7 -g 10 of 14 IN WITNESS WHEREOF, the Contractor and the County, have each, respectively, by an authorized person or agent, hereunder set their hands and. seals on the date and year first above written. BOARD OF COUNTY COMMISSIONERS ATTEST: COLLIER COUN'T'Y, FLORIDA Dwi et 'Frock erk of Cou Fred W. Coyle, Chairman 1+ovedt form and legal suffie ency: �- 22,� — 6�t ounty Attorney DEPUTY SCOTT R. TEACH Print Name as"'/'! * First Witness T T cond Witness TType /print witness name? Contractor: PARADISE ADVERTISING & MARICMNG, INC. By: Signature 9 Cedar Harnes, President Typed signature and title May 29, 2012 New Business 7-g 11 of 14 10 EXHITIB "A" CONTRACT 10 -5541 - TOURISM MARKETING SERVICES RATE SCHEDULE SERVICE I POSITION CCT RATE/HOUR NOTES Director Strategic Planning $300.00 included in fee Brand Development Director $300.00 Included in fee Director of Account Service $250.00 Included in fee Account Supervisor $175.00 Included in fee Account Manager $150.00 Included in fee Account Executive $125.00 Included in fee Account Coordinator $100.00 Included in fee Media Director/Planner $200.00 Included in fee Media Buyer $150,00 Included in fee Media Coordinator $100.00 Included in fee Administrative Services $50.00 Included in fee Accounting Manager $125.00 Included in fee Traffic $100.00 Included in fee Research - In house Director $200.00 Included in fee Research - in house Coordinator $100.00 Included in fee Creative Director $250.00 Associate Creative Director $200.00 Senior Copywriter $175.00 Copywriter $150.00 Designer $175.00 Senior Art Director $175.00 Art Director $150.00 Broadcast Production Supervision $200.00 Production Supervisor-Print $150.00 Production Supervisor-Digital $175.00 10 SERVICE I POSITION Production Coordinator Proofreading In -house Video Services In -Douse Photograph Services In house Audio Services Public Relations Director Public Relations Account Manager Public Relations Account Executive Public Relations Writer Public Relations Coordinator Director of Diversity Marketing Digital Services Director Digital Strategist /Research Digital Production Supervision Digital Coordinator Data Entry Specialist Search Engine Optimization Digital Production Developer Director of Mobile Development Social Media Marketing Director Social Media Marketing Coordinator CCT RATF,/NOUR NOTES $100.00 $100.00 $200.00 $200.00 $200.00 $200.00 $150.00 $125.00 $150.00 $100.00 $200.00 $200.00 $150.00 $175.00 $125.00 $100.00 $150.00 $200.00 $250.00 $175.00 $125.00 E May 29, 2012 New Business 7 -g 12 of 14 Covered under fee up to $6,000 in PR time Covered under fee up to $6,000 in PR time Covered under fee up to $6,000 in PR time Covered under fee up to $6,000 in PR time Covered under fee up to $6,000 in PR time The Agency will present written estimates for client approval for any costs being incurred. All out-of - pocket costs will be billed at net. The Agency billing invoices will include a copy of the signed estimate and all vendor invoices. Cost will not exceed the original signed estimate unless revised with written approval from the client. All cost savings will be passed on to the client. CHANGE ORDER CHANGE NO. 3 TO: Paradise Advertising and Marketing, Inc. 150 Second Ave. N., Suite 800 St. Petersburg, FL 33701 DATE: 5/21/2012 PROJECT NAME: Tourism Marketing Services PROJECT NO.: n/a Under our AGREEMENT dated March 22, 2011 May 29, 2012 New Business 7 -g 13 of 14 CONTRACT NO. 10 -5541 BCC Date: 3/22/2011 Agenda Item: 10B You hereby are authorized and directed to make the following change(s) in accordance with terms and conditions of the Agreement: Up to $250,000 to provide for an enhanced summer and fall marketing campaign as follows: • Up to $150,000 for an enhanced summer television, digital and social media campaign in the Florida markets of Miami /Ft. Lauderdale, Palm Beach and Orlando. • Up to $100,000 to launch a television, digital and social media advertising and promotion campaign in those same Florida markets in September to boost visitation in the slowest tourism month of the year. FOR THE (Additive) Sum of. $250,000; Two hundred fifty thousand dollars. Original Agreement Amount Sum of Previous Change Orders This Change Order # 3 adds $2,300,000 $1,150,000 (# 1 - $800,000; 4 2- $350,000) $ 250,000 Present Agreement Amount $3,700,000 May 29, 2012 New Business 7 -g The time for completion shall be increased or decreased by n/a calendar days dtWjpAhis Change Order. Accordingly, the Contract Time is now n/a calendar days. The substantial completion date is n/a and the final completion date is n /a. Your acceptance of this Change Order shall constitute a modification to our Agreement and will be performed subject to all the same terms and conditions as contained in our Agreement indicated above, as fully as if the same were repeated in this acceptance. The adjustment, if any, to the Agreement shall constitute a full and final settlement of any and all claims of the Contractor arising out of or related to the change set forth herein, including claims for impact and delay costs. IN WITNESS WHEREOF, the Contractor and the County have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date(s) indicated below. ATTEST: Dwight E. Brock, Clerk CONTRACTOR: Paradise Advertising and Marketing, Inc. Bv: Cedar Hames, President Approved as to form and Legal sufficiency: Assistant County Attorney Name Accepted: , 20_ OWNER: BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA Fred W. Coyle, Chairman DIRECTOR'S REPORT Recent Activijja_ApL!jzMaF- 21)12 DMAI Advocacy Committee Meeting nSpire Seminar FGCU Flospitality Management School Advisory Board Meeting WGCU Promotions meeting Naples Visitor Bureau (NVB) Board meeting Bab :Harden Radio Interview Welcome Speech to SIGMA meeting at Waldorf Astoria OnFast Social Media Seminar Russian Delegation meetings and presentation Arts-Naples World Fest Ambassador Dinner Sports Council Membership meeting FY 13 Grant Review Panel Meeting Collier Community Alliance Tourism Committee Meeting NABOB Presentation on tourism statistics VISIT FLORIDA Board of Directors Meeting- Sarasota May 29, 2012 Tourism Staff Reports 10 a-g 1 Advertising/Internet • Bucket list ideas /concepts input and proofing • E- Escapes Newsletter featuring golf specials and Industry Relations — Sales May 29, 2012 Tourism Staff Reports 10 a -g 2 9fl NvkA Wand • Chopped Planner VIP events with Visit Florida 2 vents in Chicago — interactive with planners and suppliers in teams of 7 cooking in Ma 's test kitchen with chef judges and certain allowed ingredients. This was very memorable and a great relationship building event. • Attended Collaborate Marketplace Meeting planner planner meetings and several events with 2 hotel pare • Hosted one site visit with planners and organized 3 0 • Final Golf leads sent out from Play Florida Golf shoe New Product Development • New in- market group fulfillment piece with agency • iDSS training in Minneapolis with Jennifer Leslie • Sports booking solutions RFP committee • I -pad training and loading of materials for instant m • Meeting with Pure Naples new concept branding an Promotions • CANUSA FAM hosted Tenth Annual Tourism Awards luncheon hosted iow Las Vegas with 27 one on one ers co -op. ier sites. season end brainstorming RFP's and Booked Business • Current month - sent 7 RFP's to meeting hotel partners • RFP booked: 7 for 1578 room nights, estimated $260,370 Revenue in estimated room nights and close to 781,450 total with F &B and other income with economic impact of nearly $1.4 million dollars * Please note that the iDSS reports included are ske 1. The economic impact number on the iDSS is not economic impact but estimated numbs specific group and totals. (We are learning impact in the next session and I'll be able to numbers). d numbers for several reasons. orts for this current reported period of room and F &B sales for that v to calculate iDSS economic )ort more accurate estimated IT 3.E May 29, 2012 Tourism Staff Reports 10 a -g 3 `Yeir d4rctaiaia��dt he iDSS report reflects more bookings and ore RFP's sent out than actually occurred because I had the opportunity to input RFP enhancements into the system and those numbers of sales were reported last month but put into the system this month. I manipulated the reports to get a semi - accurate account by subtracting the RFP enhancement RFP totals. stimated ROI is just that, estimated based on averages in our destination and the industry and can in no way be accurate as I don't get accurate numbers, only estimated RFP numbers. May 29, 2012 Tourism Staff Reports 10 a -g 4 ,Njp1z+ 4t r rat iara�l PI:13I:A : REA- TI N `t)i JI Nt(:`. " ` - <JoNell Modvs & r rela Aline May 2012 Activity Press in Destination CVB Sponsored Paradise Coast Destination FAM: Canadian Geographic (Canadian national bi- monthly with 4 travel sections /year) Dreamscapes (Travel magazine, Toronto Globe & Mail OffMetro (reporting on car -free vacation in Naples area) SpaFinders (Spa- focused travel overview) Fodors (major travel guidebook) I: _ EMI I Z Globetrotter Travel Guide, Japan Daily Mirror, UK Food And Wine Access, JustLuxe.com Major Department Highlight Coastal Living ranking of Naples as #2 Happiest Seaside City directly related to desk side visit by Angela Aline with the travel editor in February, along with our March culinary - themed press release. This impacted the "coastal vibe" element of the editorial team's consideration, along with our high rankings in health studies and other qualifying factors. Media Missions 2 VISIT FLORIDA media events and personal desk side visits by JoNell Modys — 50 travel media meetings. International POW WOW — largest Media Marketplace ever attended, with excellent meetings. One FAM has already occurred as a direct result with Food And Wine Access. Tourism Week State of the Industry news release, press conference Paradise Coast Tourism Star Awards event — news release with detailed info on winners, photography, information advances to media for timely coverage, post -event follow up. May 29, 2012 Tourism Staff Reports 10 a -g 5 q@ *w� r�sat�l�r�il Tourism News Coverage — Positive Community Impact State of the Industry Briefing & Forecast 2012 Press Release 5/10/12 NBC -2 Collier residents feeling benefits of tourism (Attendance at press conference followed by live shot and feature from downtown Naples). Marco Eagle World view: Collier tourism director expects more international visitors this summer. (Advance story about the State of the Industry tourism presentation by Jack Wert during National Travel & Tourism Week, prior to the start of the annual Paradise Coast Tourism Star Awards). Naples Daily New Collier County tourist visitation up nearly 8% WINK -TV Collier Countv shows tourism is up 5/9/12 Ft. Myers News -Press L,ee tourism workers hold rally (Collier visitation, spending, etc. included in sidebar) Paradise Coast Tourism Star Awards 5/18/12 Coastal Breeze News l Oth annual Paradise Coast tourism star awards 5/17/12 Marco Island Sun Times Marco resorts scoop tourism boosting awards Naples Florida Weekly Awards honor `Stars' of the local tourism industry 5/11/12 Coastal Breeze News 10 "' Annual Paradise Coast Tourism Star Awards 5/10/12 Naples Daily News Collier County tourism stars honored Thursday on Marco Island Ft. Myers News -Press Collier County salutes tourism stars Ft. Myers News -Press (online) Tourism awards begin in Marco Island Marco Island Sun Times Collier County salutes tourism stars Marco Eagle Collier County tourism stars honored Thursday on Marco Island Naples News World view: Collier tourism director expects more international visitors this summer Summer Bucket List Marketing Campaign 5/7/12 Naples Daily News Collier tourism "bucket list" ads will target Florida's east coast 5/9/12 WINK -TV a I1_.ItI O F IC ; — .Ma,(, ;gjie A,1e(`arty PRODUCTION NOTES • Estee Lauder — TV commercial • Moontouch — indie film • Dreamtime Ent. - TV commerc: WORKING LEADS • Steven Greaves Photography - print • ALL CURRENT PRODUCTION OPERATIONS • Issued film permits • Location library upload • Lead /inquiry response • Monthly Revenue Tracking Followed -up with activity workshe Recorded data • Client Management • Produced By (conference /tradeshow /r organization with Film FL (June 2012 • Independent Film Week at Lincoln Center (conference /tradeshow /recepti organization with Film FL (Sept. 201 • updates to social media content (Twi MEETINGS • Film Florida Annual Meeting • Film Commissioners Council • Film FL Legends Awards • Theatre Zone .al May 29, 2012 Tourism Staff Reports 10 a -g 6 ?+lrcaisx�l ets to clients eception) planning & on) planning & 2) :ter, FaceBook MeetUp) MISC. Reel -Scout advanced software training Estee Lauder Commercial Shoot May 29, 2012 Tourism Staff Reports 10 a -g Mato 1x1 May 29, 2012 Tourism Staff Reports 10 a -9 8 g"rw \uttot fi�E SPORTS COUNCIL — Ralph Pryor & Nicole Curran Hotel Room Nights & Direct Economic Impact (DEI) Sports Events 3/15/12 — 5/28/12 GSA Youth Baseball 2/11 & 2/12/2012 • No hotel room nights • DEI - $14,000.00 2012 FYSA State Cup Soccer — Second Round 4/14 & 4/15 • 225 room nights • DEI - $266,245.00 HITS Triathlon Series • 270 room nights • DEI - $217,650 BMX State Cup Series Qualifier • 215 room nights nFi - TAR.,'; aan nn Upcoming Events Sports Event May 29, 2012 Tourism Staff Reports 10 a -g _ March 2012 MS 5K N/A March 17, 2012 FHSAA Lacrosse Tournament Contact Someone March 18 -21, 2012 Springy Classic at Twin Eagles N /A IMarch 10 -11, 2012 ** *Date Change GSA Baseball Event Coming March 24, 2012 _ ..................._.... Beach Bum 5I<. . ......e__.............._....._ N/A April 2012 Philharmonic lOK N/A �[Elllon April 13 -15 Terra Cotta Invitational Golf Contack Festival N/A pril 15 -16 2012 FYSA Event Book Here Pedal. Cycling Festival N/A OM.VIAC- UK REPRESENT ATIVES May 29, 2012 Tourism Staff Reports 10 a-g 1 pt" 'kurk'(a Wan, I HIGHLIGHTS OF THE MONTH: British Airways Holidays Travel Agent Training, 03 April 2012, Newcastle Attended very successful training set up with BA in order to highlight the launch of our co-op Visit Florida adv campaign. Held one-to-one meetings with all of 50 reservations agents in attendance, and provided information & literature. Also proactively set up a booking incentive with co-op industry partner, Trianon Hotel for the agent with the highest sales of bookings into Paradise Coast during the period of the BA/13A Holidays campaign to win a holiday for two — see full recap report. BA/BA Holidays Visit Florida co-op Dinner Meeting, 04 April 2012, London Monarch/Cosmos Visit Florida co-op Dinner Meeting, 11 April 2012, Bromley Virgin Holidays Visit Florida co-op Dinner meeting, 12 April 2012, Crawley Attended all three dinners with our key tour operators including senior level management in attendance — we held discussions with a total of 44 decision makers — see guest list at end of this report. The events were extremely successful as we work extensively to encourage growth into the Paradise Coast region. Our objectives were achieved with beneficial results ie: 1. To network with senior decision makers within our key tour operator clients in order to expand & grow our destination programme-, 2. To meet & have one-to one contact with additional key tour operator staff we are often in email contact with but my not have the opportunity to meet 3. To thank our key tour operators for their support & build on our relationships as we move forward. Pow Wow, 21-25 April 2012, Los Angeles Attended this very successful & most important trade show as part of the over all CVB participation. The show was very busy with all our appointments allocated. Used any additional time to network & encourage co-op partnership. We held over 91 meetings & network discussions with key travel industry decision makers. Hosted Virgin Atlantic European Manager for dinner meeting & encouraging support/ May 29, 2012 Tourism Staff Reports 10 a -g sponsorship for IAGTO 2013 event in Paradise Coast. Overall feedback is 2012 is trading much stronger than 2011 — with our room night bookings up across the board. In many cases Paradise Coast is out performing other regions of Florida with increased room night bookings. The UK /Ireland & French operators are very much commenting on the success of our co -op campaigns & promotions which are extremely beneficial & are very keen to work with us moving forward. Assisting with the leads & recap to follow. Brand USA launched officially for the first time — inviting travelers from UK /Ireland, Canada & Japan initially & all international markets at a later date, to visit USA. The Current UK /Ireland consumer media spend, May - July 2012 - £2.6million plus further significant investment by year end to include extended consumer media spend, trade co -op etc (Brand USA's sole objective is to grow International visitation - UK is the single largest International market after Canada). Overall USA - according to the US Dep of Commerce - international visitors spent an estimated $13.3 billion on travel to, and tourism - related activities within the US during the month of February alone - a 14% increase over spending in Feb 2011. It is estimated that the leisure & hospitality sector could add 2.1 to 3.3 million jobs in this decade — the third highest job growth potential by sector. Completed Inquires: via phone /email: 63 Literature distributed: 86 x Visitor guides /179 x Maps /6 x Golf Guides, Art & Culture & Bridal guides. Received new stock from Florida mailing house: 2012 Visitor Guides X 2,500 /Golf Guide x 503 /Preferred Pass x 300 /Paradise Coast DVD x 50/ Meetings Flyer x 50 PROJECTS/ MARKETING ACTIVITIES UK Marketing Campaign & Advertising / Consumer Promotions / General Marketing Ongoing Activity — all co -op with tour operator partners: May 29, 2012 Tourism Staff Reports 10 a -g 12 a Xurrvo l d PARTNER /PROJECT ACTIVITY RESULT BA & BA Holidays OMMAC attended a one -day training OMMAC spoke to in excess of co -op with V Fl event at the BA Holidays office in 50 BA Holidays agents during As part of UK marketing Newcastle on 03 April 2012 with the the day and distributed golf campaign Trianon Hotel. brochures, art brochures and destination maps. OMMAC confirmed the destinations participation in a coop marketing Results to follow after campaign to take place it — 25 completion of campaign April 2012. Virgin Holidays co -op OMMAC confirmed participation in Results to follow after with V Fl the Visit Florida co -op marketing completion of campaign campaign. OMMAC provided As part of UK marketing feedback and requested campaign amendments on draft of creative. Premier Holidays OMMAC has confirmed participation OMMAC awaiting copy for in a joint campaign with Fort Myers. approval. As part of UK marketing Potential start date scheduled for 21 campaign May 2012. Travel Mole Planning the final event — working Joining winners of both 2011 with the host hotel to confirm & 2012 events with one final The "'Race to dates. Marriott Marco confirmed two event in Nov 2012 as this is a Paradise Coast" nights & Golf. Required additional more suitable time frame for As part of the UK two nights — ongoing progress. host properties. Hotel partner Marketing Campaign & Virgin Atlantic to confirm dates. Co -op partner Virgin Atlantic & Dollar Car Rental Promotion: Consumer Promotion with Prize winner unable to travel Waitrose Supermarket - Marco due to illness — we are Thomas Cook - Island Marriot — hotel partner — working with the tour Netflights.com came to a close on 6 November operator to determine 2011. Total entries for the solution. competition are 15,380. May 29, 2012 Tourism Staff Reports 10 a -g tip � Out -of- Office Sales Calls /Contacts: OMMAC provided tour operator with opt -in data. Destination Golf OMMAC — following up on consumer Awaiting confirmation on & PGA golf pro's promotion. detail on actual booking As part of UK marketing potential of PGA golf pros. campaign Seeking to work on a direct mail target for summer months & September Bon Voyage OMMAC confirmed reservation OMMAC awaiting plan for booking incentive with book -by approval. As part of the UK dates to encourage bookings. Marketing Campaign Also looking at room nights booked & assisting with any properties under performing North America Travel Confirmed campaign with See attached copy as in the Services participation in Selling Long Haul April issue. Florida April Feature — NATS as call As part of the UK to action & will include an agents Marketing Campaign booking incentive. Additional Consumer & Trade activity to be confirmed by NATS. France: Promotion to 280,000 consumers X Tour Operator - Jetset 3 month period, March — May 2012. Voyages, Delta Airlines & Inn Consumer Promotion partner Inn on Fifth, Jetset on Fifth — co -op partners. with French Sailing Voyages, Delta Airlines. Lead sent Federation on to all Industry partners. Other hotel Final copy approved & final Facebook industry partners offered — Inn on competition sent. Fifth was first to respond. Results on completion of promotion end of May. General On -going - reviewing & updating data base Out -of- Office Sales Calls /Contacts: May 29, 2012 Tourism Staff Reports 10 a -g 14 6+�� t�csaial��1 1 3/4 April- British Airways Holidays Agent Training, Newcastle 2 4/4 BA & BA Holidays Visit Florida co -op dinner meeting 3 1- 30 assisting Brand USA with Florida contacts regarding potential co -op opportunities. 4 1 — 31/03 Liaising with British Airways Holidays re co op marketing campaign 5 1 — 31/03 Liaising with Premier Holidays to confirm joint opportunity with Fort Myers. 6 1 -31/03 In discussion with Netflights.com to confirm the Waitrose competition follow up off- as prize winner now unable to take prize due to illness — working with tour operator to establish further follow up. 7 1 — 31/03 Liaising with Virgin Holidays re co -op marketing campaign. 8 1— 30 Following up after site inspection for IAGTO 2013 & working on 2012 event 9 6 -9/4 Easter Break UK 10 10/4 Conf call Cosmos /Paradise Coast & Ft Myers office re opportunity of new air service & our program offerings 11 11/4 attended Monarch /Cosmos Visit Florida co -op Dinner Meeting 12 12/4 Attended Virgin Holidays Visit Florida co -op Dinner meeting 13 12/4 Meeting with Virgin Atlantic re possible support/sponsorship with IAGTO for 2013 14 13/4 Discussion with IAGTO re our activity for 2012 & sponsorship for 2013 15 16/4 following up on transportation & travel & additional information for Pow Wow 16 16/4 Followed up with Cosmos re our arrival numbers 17 20 -26/4 Attending Pow Wow Public Relations & Media Correspondence • Andy Mossack, Where In The World Is Andy' 15 to 19 April 2012 • Social Media — Facebook and Twitter • General media liaison to promote Paradise Coast • Drafting Summer Newsletter CONTACT ACTIVITY RESULT May 29, 2012 Tourism Staff Reports 10 a -g 15 (}w � ?�taac«ft #ane Andy Mossack, Journalist travelled to the Show broadcasted on 17 April Broadcaster, Where destination from 15 to 19 April 2012. in the World is Andy' 2012. CVB secured BBC Radio accommodation at Naples Beach Hotel. Please see below for the link Lucy Thornton, Journalist is due to travel to OMMAC liaising direct with visit Reporter, Daily Mirror Florida on 13 — 15 May. She will Florida & Journalist regarding stay at La Playa Beach & Golf itinerary. Resort on 13 — 14 May and at Ivey House B &B in Everglades City on 15 May www.visitusa.org.uk Traveler figures to the Paradise News features created for all 3 Coast released for January & activities and uploaded to the February News' section of the Visit USA website Naples' Signature Cocktail promoted online Promotion of the newly opened L'Orient restaurant in Naples Alan Orbell, Managing Interview arranged at the Pow OMMAC to maintain contact Editor, Selling Long Wow media marketplace on 23 with Alan to determine Haul April on visitor figures for Paradi e potential dates of interview Coast The Independent Request from a journalist for Information provided on The information on family volunteer 10,000 Islands Dolphin projects via Visit Florida Project; a long term study of the abundance, distribution, movement, association patterns and behavior of bottlenose dolphins of Southwest Florida. Social Media: Facebook and Twitter setup OMMAC developed the Paradise Coast UK Facebook page and Twitter account. May 29, 2012 Tourism Staff Reports 10 a -g 1fi- (�� r�tsl�ncE t§v OMMAC to regularly update with news, events and activities. http: / /www.facebook.com /pages/ Twitter; 16 Tweets, Following Paradise - Coast- 297 & 42 Followers UK/400213546659311 Facebook; 7 News features https: / /twitter.com / #! /paradiseco uploaded astuk Any Mossack's Interview for BBC Radio - http: / /andymossack.co.uk/nap les %20florida.mp3 April issue —Selling Long Haul — co -op ad with NATS Estimated Value Summary of Leads/ Activity Lead / Activity Value $ Potential Economic Room Nights Impact $ 1 BBC Midlands and North UK 2,329.35 Radio. Andy Mossack; `Where in the World is Andy' 2 Selling Long Haul co -op ad 3,280 & trade incentive with NATS May 29, 2012 Tourism Staff Reports 10 a -g 17s isund GENERAL SUMMARY OF MONTHLY ACTIVITIES Tour Operators • America Unlimited: Approved layout for the Travel Zoo campaign which was sent out to 1.3 million subscribers on April 18, 2012. So far Visit Florida did not come back with an offer of budget participation; therefore this joint promotion will not be followed by an additional campaign as of now. Please find sample attached. • Dertour: Followed up on mailing idea. Dertour is not willing to put money in such a mailing. The reason is that they don't see a value in spending money to buy addresses as they have their own database and send out own newsletters. But they are willing to provide bookable input if we want to realize a Supercom Mailing alone. Also they offered us participation in a dedicated newsletter for a budget of Euros 2.000. We will evaluate this offer as we see the importance of doing a joint promotion with Dertour this fiscal year. • Canusa: changed again the look of the map for Naples that will be shown in the Insider Community; their suggestion did not clearly mark our area, so we sent another one. Start of the community has been postponed from end of April to beginning of May. • FTI: Followed up on the online academy. So far 1.063 travel agencies signed in for this e- learning and 750 of these have already successfully finished the program. Final numbers will be given with the next report. • Knecht Reisen: Secured opportunity of FOC and payable marketing in order to promote need periods of September and early October for the Marriott MI as part of our ITB follow up. Handed over opportunities to Marriott MI for further handling. • Flextravel: Secured joint 132C marketing campaign to promote the summer and fall season. Campaign consists of newsletter inclusion in combination with a Naples dedicated landing page that will be online for several months. The newsletter will be sent to a total of 90,000 consumers on June 13, 2012. Official cost for marketing package is CHF 6,000; we negotiated a special rate of USD 4,000. Realization of marketing campaign will start in May. • Wings 'n Wheels, Belgium: Secured further inclusion of Visitor Guide into traveler's documentation. Ordered one box of English Visitor May 29, 2012 Tourism Staff Reports 10 a -g Guides, Visitor Maps and Preferred Pass through PhaseV. • Travel Trend: Secured participation in joint marketing campaign, promoting a Florida Fly & Drive and highlighting the Gulf Coast with NAP and St. Pete /Clearwater. The campaign includes feature in the Travel Trend monthly e- newsletter, sent to 4,000 consumers newsletter in May 2012, landing pages for Fly & Drive on both, the 13213 website traveltrend.nl as well as the 132C website nbbs.nl, highlighting NAP with description text, images and logo and a extensive marketing campaign. Total negotiated cost: 1,500 USD. • Meier's Weltreisen: Secured further inclusion of the NAP Preferred Pass into their traveler's documentation. Shipped 800 German copies through Phase V. • Skytours: Followed up on their planned fam trip to Florida in September. The fam trip is on hold now. Isabel will get back to us as soon as she has any news. • Mix n match travel: New travel company based in Switzerland that will soon launch a new travel website for reservations of hotels, villas, apartments and rental cars around the globe. The USA will be the major offer with more than 14,000 objects all over the country. Provided cleanpix link for presenting the area on their website. Travel Agents • Total number of sales calls: 21 travel agencies in Germany, Switzerland & Austria (Netherlands) • Dinner Event in Frankfurt on April 17, 2012: 24 agents. Marketing o Website • Discussed with our main accounts the possibility of a direct link from the German NAP website to the TO pages with Naples product (Naples content only). The majority of TOs is possible to create a link that leads to our product. However in most cases the user has the possibility to move on to webpages showing other products as part of the TO website. Still we feel the German website needs a user friendly update by replacing the PDFs of the TO catalogs by a direct link. Links provided by TOs still to follow. • Revised German Website: Intense assistance with revision of German website, including additional translations of the "Order a Guide" and "e- newsletter" sections, giving suggestions on the accommodation page as well as several proof read. o Other EVENTS May 29, 2012 Tourism Staff Reports 10 a -9 19' NAT -, Nutcowan Airberlin: Evaluated marketing campaign offer from airberlin for a second joint promotion with Fort Myers VCB and the airport. Recommended only to participate in the first half of the campaign (summer), not in the second which is dedicated to fall, as Naples does not necessarily need the business in the winter months. Contacted also Mr. Kruithoff to get some more details about it. • Fa m Trips • Willy Scharnow Stiftung: Discussed and approved suitable dates for both participating CVBs (NAP and St. Pete / Clearwater). Agreed on October 17 -23, 2012 while it is planned for the group to stay 3 nights in NAP (Oct 17 -20) and 3 nights in St. Pete (Oct 20 -23). Final approval by United for these dates is still pending. • Canusa fam trip: Planning and coordination of detailed itinerary in cooperation with DDB and Hilton Worlwide German sales office. Finalized the itinerary and organized rental cars through Alamo at a 50% discount on regular rate. • Exhibitions Pow Wow: Attended Pow Wow from April 23 -25, 2012 in Los Angeles and held all meetings with accounts from the DACH market, Belgium and the Netherlands. For further details on the meetings, please see separate Pow Wow trip report. Additionally, assisted with meetings with other accounts from different markets, regardless from our market or not. Preparation for Pow Wow included scheduling of appointments for accounts from the DACH market, Belgium and Netherlands as well as preparation of meeting notes. MEDIA o Fvw e- learning: Secured opportunity to participate in the fvw e- learning "Fit for USA ". FVW e- learning is the most popular e- learning for the travel industry on the German speaking market benefiting from a lot of publicity and promotion (fvw is THE trade magazine on the German market). The "Fit for USA" e- learning is split into several basis courses about the USA and additional courses sponsored by different USA destinations. Each sponsored destination course will be online for one year. We will evaluate the different participation options and budget. May 29, 2012 Tourism Staff Reports 10 a -g 20 , NU(w iaAnd Fr%%� '1 `10R C' =:N,rE 2 ISITA'rION Nancy Kerns - April Monthly Report • Promoted ArtsNaples World Festival in Collier area visitor centers & hotels. • Promoted and attended Immokalee Harvest Festival. Due to weather they were unable to launch the hot air balloons. Festival officials were pleased with attendance and plan to do the hot air balloons next year. • Promoted Collier County visitor information centers through area hotels. • Conducted volunteer training sessions for each shift at VIC. • Coordinated Business of the Month for the Chamber in partnership with the BCC. Florida Weekly was the April Business of the Month. • FAM Trip Naples Food Tours. • Attended Chamber staff meeting, TDC meeting, Wake Up Naples, CCLTA meeting at Arthrex, Collier County Comparative Study presentation at Hodges University, Chamber Board meeting and BCC meeting. • Assisted Vision and Science Convention and ArtsNaples World Festival with volunteers. • Assisted BID with City Fest Sip of Fifth. • Distributed materials to Marco, Everglades, Big Cypress, Immokalee, Ave Maria and 3rd Street Concierge. • Handle operations of Naples visitor center. Mar- April - Jan -12 Jan -11 Feb -12 Feb -11 12 Mar -11 12 April -11 Big Cypress Welcome Center 6,401 5,034 7,943 6,986 7,226 5,984 4,308 3,297 Oasis 13,601 12,055 17,595 15,564 16,638 15,101 9,603 8,810 Everglades 11,000 2,220 12,840 2,881 18,300 3,100 10,810 2,575 Immokalee 198 125 227 194 361 195 367 189 Marco 1,033 1,007 1,465 1,546 1,011 1,376 482 520 Naples VIC 4,397 2,765 5,399 3,505 4,383 3,536 2,685 2,114 TOTAL 36,630 23,206 45,469 30,676 47,919 29,292 28,255 17,505 Copyright ©2008 iDSS. All Rights Reserved. Printed: 5/15/2012 Page: 1 of 1 May 29, 2012 Naples Marco Island Everglades CVB 1 of 41 SALES REPORT EXECUTIVE SUMMARY 4/19/2012 - 5/15/2012 CURRENT TENTATIVE Sale Rep Total Peak Economic Requested Contracted Count Rooms Impact Rooms Rooms Debi DeBenedetto 89 9,519 7,008,585 31,138 90 Total: 89 9,519 7,008,585 31,138 90 ITINERARIES Sale Rep Total Peak Economic Requested Contracted Count Rooms Impact Rooms Rooms Debi DeBenedetto 1 10 0 40 0 Total: 1 10 0 40 0 LEADS SENT Sale Rep Total Peak Economic Requested Contracted Count Rooms Impact Rooms Rooms Debi DeBenedetto 26 3,529 4,315,423 11,522 90 Total: 26 3,529 4,315,423 11,522 90 TURNED DEFINITE Sale Rep Total Peak Economic Requested Contracted Count Rooms Impact Rooms Rooms Debi DeBenedetto 14 1,868 2,162,031 5,393 0 Total: 14 1,868 2,162,031 5,393 0 TURNED LOST Sale Rep Total Peak Economic Requested Contracted Count Rooms Impact Rooms Rooms Debi DeBenedetto 15 1,527 736,994 4,941 0 Total: 15 1,527 736,994 4,941 0 TURNED TENTATIVE Sale Rep Total Peak Economic Requested Contracted Count Rooms Impact Rooms Rooms Debi DeBenedetto 17 2,015 2,373,842 6,642 90 Total: 17 2,015 2,373,842 6,642 90 Report Total: 162 18,468 16,596,875 59,676 270 Copyright ©2008 iDSS. All Rights Reserved. Printed: 5/15/2012 Page: 1 of 1 Sales Report- Rpt #0045 Printed: 5/15/2012 Copyright 02008 iDSS. All Rights Reserved. Page: 1 of 9 Naples Marco Island Everglades CVB Sales Report May 29, 2012 Detailed Staff Reports 11 4/19/2012 - 5/15/2012 2 of 41 Event Type: All Sales Rep: Debi DeBenedetto Account Name Event Name Event Type Market Type Source Event Start Scope Economic Attend Peak Requested Contracted Event End Impact Rooms Rooms Rooms IStatus: CURRENT TENTATIVE Acxiom Corporation Acxiom Executive Summit Feb RFP Rcvd 0 Meetings 1/31/2012 $13,740.00 0 30 90 0 2012 Focus -NBH 2/2/2012 FAM 2011 Aircraft Rescue & Fire Fighting 2013 annual conference RFP Rcvd 0 9/7/2013 $82,000.00 0 175 729 0 Working Group 9/13/2013 Allied Solutions National Sales Meeting 2014 RFP Rcvd Corporate -Other 2/17/2014 $35,000.00 0 125 335 0 2/19/2014 Allied Solutions Incentive Trips RFP Rcvd Corporate -Other 5/1/2014 $5,000.00 0 25 75 0 5/3/2014 American Copper Council 2012 Copper College RFP Rcvd 0 RFP's received 4/10/2012 $0.00 0 175 600 0 - Out of 4/14/2012 Florida American Copper Council Fall 2012 RFP Rcvd 0 Music Oct. 11/6/2012 National $250,000.00 0 280 825 0 2011 FAM 11/10/2012 American Petroleum Institute API 2013 annual RFP Rcvd Corporate -Other DC 2012 11/7/2013 $30,000.00 0 100 194 0 11/11/2013 Brentwood Baptist Church Ministers Spouses Retreat 2012 RFP Rcvd 0 Rejuvenate 9/24/2012 National $5,160.00 0 20 40 0 9/25/2012 BuilderMT BuilderMT Client Conference RFP Rcvd Corporate -Other Music Oct. 9/10/2013 $80,000.00 0 100 280 0 2013 2011 FAM 9/13/2013 -Center For Disease Control and April 2012 Re .: t - o.. ia. rr 1P_ RFP Rpwd - - -- - - RepeafPlanner 4/25/204-2 $88,000.00 -325 Prevention contact 4/27/2012 CFA Institute Chartered Financial Analyst RFP Rcvd 0 Destination 6/1/2012 $6,450.00 0 50 100 0 Examination Showcase - DC 6/2/2012 CFA Institute Chartered Financial Exam 2013 RFP Rcvd 0 Destination 5/30/2013 $6,450.00 0 50 125 0 Showcase - DC 6/1/2013 Chief Learning Officer Magazine 2014 Spring Chief Leaming RFP Rcvd Corporate -Other Website 3/28/2014 $230,000.00 0 250 615 0 Officer Symposium 4/2/2014 Church of Christ Written in Heaven 2013 Women's Retreat RFP Rcvd 0 Connect 4/256013 $13,530.00 0 22 66 0 4/277= Conference Direct / Holly Kest B &A Impact 2013 Conference RFP Rcvd Corporate -Other DC 2012 4/7/2013 National $500,000.00 0 350 0 0 4/11/2013 ConferenceDirect / G. Rapoport 2013 Praxair Global Leadership RFP Rcvd 0 CVENT 1/1/2013 $115,344.00 0 306 700 0 Conference 1/4/2013 Council on Occupational Education COE Committee Mtg - August RFP Rcvd 0 Encounter 8/15/2013 $4,700.00 0 18 50 0 2013 8/17/2013 Council on Occupational Education Fall Commission mtg -Sept 2013 RFP Rcvd 0 Encounter 9/13613 $81080.00 0 26 104 0 9/17/2013 Sales Report- Rpt #0045 Printed: 5/15/2012 Copyright 02008 iDSS. All Rights Reserved. Page: 1 of 9 Sales Rep: Debi DeBenedetto May 29, 2012 Account Name Event Name Event Type Market Type Source Event Start Scope Economic 3,Vfc41 Peak Requested Contracted Event End Impact Rooms Rooms Rooms Status: CURRENT TENTATIVE Council on Occupational Education COE annual mtg & COE RFP Rcvd 0 Encounter 11/5/2013 $90,750.00 0 245 750 0 Candidate Academy -Nov 2013 11/9/2013 Council on Occupational Education Commission Executive Comm. RFP Rcvd 0 Encounter 6/13/2013 $5,418.00 0 12 30 0 ............................... _..... Mtg 6/15/2013 . Council on Occupational Education COE Summer confere & RFP Rcvd 0 Encounter 7/10/2013 $37,450.00 0 150 350 0 Candidate academy July 2013 7/13/2013 Debi's Itineraries Site Lee Hotels CVB Sponsored 0 Networking 1/20/2012 $0.00 0 1 1 0 1/21/2012 Debi's Itineraries October 2011 Music Fam CVB Sponsored 0 ASTA Nov. 10/27/2011 $0.00 0 25 76 0 2011 FAM 10/30/2011 Debi's Itineraries CANUSA Fain May 2012 CVB Sponsored 0 Huddle 5/10/2012 International $0.00 0 10 40 0 5/13/2012 Defenders LEMC 2014 Homecoming RFP Rcvd 0 Website 6/27/2014 $64,500.00 0 500 1,500 0 6/29/2014 First Amendment Lawyers Winter Meeting 2015 RFP Rcvd 0 Smart 2/4/2015 $34,350.00 0 37 148 0 Association Meetings 2/7/2015 Florida Chess Association 2012 FL State Chess RFP Rcvd 0 RFP's received 8/31/2012 $0.00 0 75 150 0 Championship Florida 9/1/2012 Florida Health Care Social Workers 2013 Annual Conference RFP Rcvd 0 Networking 7/7/2013 $23,500.00 0 80 220 0 Association 7/9/2013 Florida State Button Society Florida State Button Society RFP Rcvd SMERF Planning 1/8/2014 $203,000.00 0 275 1,030 0 Connection 1/12/2014 General Service Assembly Serenity by the Sea RFP Rcvd SMERF Repeat Planner 10/19/2012 $33,000.00 0 100 202 0 contact 10/21/2012 Hannover Life Reassurance Comp. o f A Underwriting Seminar 2013 RFP Rcvd 0 Website 2/19/2013 $23,000.00 0 45 135 0 HelmsBriscoe (Naples) FRAA Annual Meeting 2013 RFP Rcvd 0 CVENT 7/17/2013 $18,083.00 0 75 169 0 7/20/2013 HelmsBriscoe / C. Pierson 2012 Sunny Delight Sales RFP Rcvd 0 HelmsBriscoe 4/15/2012 $61,500.00 0 105 285 0 Meeting 4/19/2012 HelmsBriscoe / D. Renken AVCA 2012 annual conference RFP Rcvd 0 CVENT 11/7/2012 $39,930.00 0 95 260 0 11/11/2012 HelmsBriscoe / G. Edelman CHI Executive Forum 2012 RFP Rcvd 0 CVENT 1.11 10/16/2012 1 $27,360.00 0 80 240 0 10/18/2012 HelmsBriscoe / K. Hedlund NAMIC 2013 Claims RFP Rcvd 0 CVENT 2/19/2013 $89,997.00 0 180 393 0 Conference 2/23/2013 HelmsBriscoe / L. Morgan FL. Orthopaedic Society annual RFP Rcvd 0 CVENT 5/13/2014 $75,400.00 0 200 520 0 mtg 2014 5/16/2014 HelmsBriscoe / V.Corder PHH Mortgage President's Club RFP Rcvd 0 CVENT 4/14/2013 $82,000.00 0 100 400 0 2013 4/17/2013 HelmsBriscoe V.Corder National Shootin g Po rt s RFP Rcvd 0 HelmsBriscoe 2/21 /2012 $41,220.00 0 - 50. 180 0 Foundation 2012 2/24/2012 Sales Report - Rpt#0045 Printed: 5/15/2012 Copyright 02008 iDSS. All Rights Reserved. Page: 2 of 9 Sales Rep: Debi DeBenedetto May 29, 2012 Account Name Event Name Event Type Market Type Source Event Start Scope Economic Peak Requested Contracted Event End Impact Rooms Rooms Rooms IStatus: CURRENT TENTATIVE 6/8/2015 HelmsBriscoe N. Schlosser 2014 Group West Coast FL RFP Rcvd SMERF CVENT 4/12/2014 $461,250.00 0 255 2,550 0 4/21/2014 $59,540.00 0 i0o 260 Hyland Software 2014 and 2015Team on Base RFP Rcvd 0 Collaborate 2/11/2013 $180,000.00 0 230 616 0 Conf Moor Media Services 2013 National Sales Meeting 2/13/2013 0 Website 1/24/2013 $0.00 Institute for International Research Risk Minds USA 2012 RFP Rcvd Association - Meetings, Phone 6/11/2012 $44,000.00 0 90 280 0 1/25/2013 Conventions, Tourism 6/15/2012 National Association of Christian 2013 NACFC annual RFP Rcvd 0 Encounter 4/23/2013 Industry Events 0 75 280 0 Financial Consultants IQPC Exchange Corporate Counsel Exchange RFP Rcvd 0 CVENT 6/17/2012 $9,030.00 0 70 140 0 2012 NAG Social Club 2013 RFP Rcvd 6/18/2012 Phone 7/9/2013 National $100,000.00 0 Mad Travel Incorporated 2013 1st annual travel show RFP Rcvd 0 Networking 1/27/2013 $0.00 0 5 5 0 1/27/2013 National Collegiate Table Tennis College Table Tennis National RFP Rcvd 0 Marco Island Marriott Beach Warehouse Logistics Assn RFP Rcvd 0 RFP 2/15/2015 National $359,925.00 0 187 747 0 Resort, Golf Club & Spa 412I/ZOI3 Enhancement 2/19/2015 Mary Lea Nations (Sm Bus. Ins.) SBI Annual Conference 2014 RFP Rcvd 0 Connect 2/12/2014 $45,800.00 0 60 200 0 50 0 Association 2/15/2014 1/16/2013 Max vantage Meetings 2013 Presidents incentive RFP Rcvd Corporate- Repeat Planner 6/9/2013 $20,000.00 0 25 150 0 3/27/2015 awards 0 Medical/Pharmaceutical contact 6/14/2013 0 Association Meeting Expectations, Incorporated 2014 ISBN RFP Rcvd 0 Repeat Planner 5/2/2014 National $125,000.00 0 140 477 0 Industry Events contact 5/7/2014 Meetings Management Group SYTA 2013 RFP Rcvd 0 DC 2012 2/6/2013 National $100,000.00 0 95 295 0 250Q 850 0 2/10/2013 Conventions, Tourism Sales Mission 4/24/2013 Meetings Management Group 2012 ASPEN Fellows RFP Rcvd 0 Destination 4/26/2012 $75,850.00 0 175 370 0 ......_.. .- ............................. Conference Showcase - DC 4/28/2012 . Mercedes Benz Club of America StarTech Technical event 2015 RFP Rcvd 0 DC 2012 6/4 @015 $59540.00 0 100 260 0 Sales Report - Rpt#0045 Printed: 5/15/2012 Copyright 02008 iDSS. All Rights Reserved. Page: 3 of 9 6/8/2015 MPrc -i- Ren7 Iub of America StarTech Technical event 2017 RFP Rcvd A DC 2012 -- 6/8/2017 0 $59,540.00 0 i0o 260 6/12/2017 Moor Media Services 2013 National Sales Meeting RFP Rcvd 0 Website 1/24/2013 $0.00 0 12 24 0 1/25/2013 National Association of Christian 2013 NACFC annual RFP Rcvd 0 Encounter 4/23/2013 $51,250.00 0 75 280 0 Financial Consultants convention 4/27/2013 National Association of Guardsman NAG Social Club 2013 RFP Rcvd SMERF Phone 7/9/2013 National $100,000.00 0 250 830 0 7/14/2013 National Collegiate Table Tennis College Table Tennis National RFP Rcvd 0 Connect 4/18/2013 $82,000.00 0 150 600 0 Association Championships 412I/ZOI3 National Exchange Carrier 2013 board of directors mtg RFP Rcvd 0 Networking 1/142013 $8,100.00 0 20 50 0 Association 1/16/2013 North American Millers- March Divison Meetings RFP Rcvd Association- Meetings, DC 2012 3/27/2015 National $200,000.00 0 135 465 0 Association Conventions, Tourism 3/31/2015 Industry Events Panamerican Surety Association 2013 APFPASA RFP Rcvd Association - Meetings, South America 4/21/2013 International $150,000.00 0 250Q 850 0 Conventions, Tourism Sales Mission 4/24/2013 Industry Events Sales Report - Rpt#0045 Printed: 5/15/2012 Copyright 02008 iDSS. All Rights Reserved. Page: 3 of 9 Sales Rep: Debi DeBenedetto May 29, 2012 Account Name Event Name Event Type Market Type Source Event Start Scope Economic 0044 Peak Requested Contracted Event End Impact Rooms Rooms Rooms Status: CURRENT TENTATIVE Premier Event Group 2012 Premier Event RFP Rcvd 0 5/25/2012 $0.00 0 25 50 0 5/26/2012 Recreation Adventure Tours 2012 motorcoach tour RFP Rcvd Website 2/23/2012 $6,410.00 0 28 28 0 2/23/2012 Shores Destinations 2012 Tribal Courts Meeting RFP Rcvd 0 Website 12/3/2012 $14,490.00 0 30 90 90 12/5/2012 Site Search, Inc. 2013 Annual FACC RFP Rcvd 0 7/16/2013 $63,000.00 0 0 376 0 7/19/2013 Site Search, Incorporated FSAE Board meetings RFP Rcvd 0 FSAE Annual 11/6/2012 $10,527.00 0 38 87 0 Conference 11/9/2012 Site Search, Incorporated FSAE Winter Conference RFP Rcvd 0 FSAE Annual 11/6/2012 $10,527.00 0 38 87 0 Conference 11/9/2012 ... ..............._..____......... Site Search, Incorporated South Florida Meet & Greet RFP Rcvd 0 Repeat Planner 6/8/2012 $0.00 0 15 30 0 contact 6/9/2012 Site Search, Incorporated fsae amc fORUM RFP Rcvd 0 Repeat Planner 10/5/2012 $0.00 0 28 56 0 contact 10/7/2012 Site Search, Incorporated 2012 BOD RFP Rcvd 0 FSAE 11/6/2012 $0.00 0 36 77 0 11/9/2012 Site Selection & Meeting .......... Power in Pumps 2012 RFP Rcvd 0 Repeat Planner 10/11/2012 Local $20,000.00 0 50 120 0 Consultants, Inc contact 10/13/2012 Solutions+ of New York WBASNY 2013 RFP Rcvd 0 Successful 5/16/2013 $36,250.00 0 80 260 0 Meetings 5/19/2013 Southeastern Section of the 2013 SES 77th annual meeting RFP Rcvd Association - Health & RFP's received 3/12/2013 $0.00 0 316 1,286 0 American Urological Association, Medical - Out of 3/17/2013 Incorporated Florida Southern Association lion Co„uAgag x�Fxecutivp Council 2013 RFP Rcvd 0 Connect 3/17/2013 - 20 70 0 Schools 3/20/2013 State Farm / Jack Wallace Tracker 2 study group RFP Rcvd Corporate -Other 10/29/2012 $156,000.00 0 32 128 0 11/2/2012 Tennessee Attorney General Tennessee Attorney General RFP Rcvd Goverment Phone 1/22/2013 $350,000.00 0 20 220 0 2013 State Meeting 2/1/2013 Tennessee Attorney General Tennessee Attorney General RFP Rcvd Goverment Phone 2/18/2013 $350,000.00 0 20 240 0 2013 State Meeting 3/1/2013 Tennessee Attorney General Tennessee Attorney General RFP Rcvd Goverment Phone 3/11/2013 $350,000.00 0 20 240 0 2413 State Meeting 3/22/2013- - The Fellowship of Christian 2013 FCC Cheerleaders RFP Rcvd SMERF Rejuvenate 12/712013 National $30,000.00 0 125 250 0 Cheerleaders Competition Championships 12/8/2013 The Florida Bar Meeting 12012 RFP Rcvd 0 Repeat Planner 11/14/2012 $50,000.00 0 100 302 0 contact 11/17/2012 The Florida Bar Meeting 2 April 2013 RFP Rcvd 0 Repeat Planner 4/24/2013 $60,000.00 0 15 50 0 contact 4/27/2013 The Fund for American Studies 2013 Leadership Network RFP Rcvd 0 DC 2012 10/9/2013 $16,188.00 0 60 142 0 10/12/2013 f - Sales Report - Rpt#0045 Printed: 5/15/2012 Copyright ©2008 iDSS. All Rights Reserved. Page: 4 of 9 Sales Rep: Debi DeBenedetto May 29, 2012 Debi's Itineraries CANUSA Fam May 2012 Account Name Event Name Event Type Market Type Source Event Start Scope Economic e0 Peak Requested Contracted 5/13/2012 Event End Impact Rooms Rooms Rooms Status: CURRENT TENTATIVE 0 10 40 0 Status: LEADS SENT The Little Gym 2013 Little Gym RFP Rcvd SMERF Planner 5/2/2013 $100,000.00 0 175 525 0 700 0 Conference Inquiry via 5/4/2013 Covington Meeting Management Incentive March 2013 RFP Rcvd 0 MPI VF -WEC 3/3/2013 Phone or Email 0 60 0 0 The Main Event by Melody Abbey Museum RFP Rcvd Association - Trade, 8/12/2013 $12,000.00 0 20 120 0 $64,500.00 0 500 Commercial or Business 8/17/2013 6/29/2014 The Planning Mode 2013 Worldwide Express Conf RFP Rcvd 0 Website 1/14/2013 $170,000.00 0 344 1,150 0 Association 7/9/2013 1/19/2013 Hannover Life Reassurance Comp. Underwriting Seminar 2013 RFP Rcvd Travel and Transport Inc. Nebraska Bankers Assoc RFP Rcvd 0 0 2/20/2013 $68,000.00 0 70 300 0 2/21/2013 2/24/2013 RFP Rcvd 0 CVENT 7/17/2013 $18,083.00 Travel and Transport Vacations Bank Executive Conference RFP Rcvd Association - Meetings, Website 2/20 /2013 $81,000.00 0 70 300 0 2013 RFP Rcvd Conventions, Tourism CVENT 2/24 /2013 $50,000.00 0 70 309 0 Meeting Industry Events United Hardware Distributing 2014 Incentive RFP Rcvd 0 Collaborate 3/8/2014 $200,000.00 0 105 610 0 Company 3/13/2014 United States Travel Association ESTO 2013 RFP Rcvd Tourism Visit Florida 8/16/2013 $125,500.00 0 350 1,245 0 8/21/2013 Verto Solutions 2014 Board of Directors Pickle RFP Rcvd 0 DC 2012 1/31/2014 $9,396.00 0 23 58 0 Packers 2/4/2014 Waldorf Astoria Naples Ansell Protective Products RFP Rcvd 0 RFP 11/2/2012 National $150,000.00 0 125 660 0 Enhancement 11/10/2012 Event Count: 89 $7,008,585.00 0 9,519 31,138 90 Status: ITINERARIES Debi's Itineraries CANUSA Fam May 2012 CVB Sponsored 0 Huddle 5/10/2012 International $0.00 0 10 40 0 5/13/2012 Event oua : 11 $0.00 0 10 40 0 Status: LEADS SENT ConferenceDirect / G. Rapoport 2013 Praxair Global Leadership RFP Rcvd 0 CVENT 1/l/2013 $115,344.00 0 306 700 0 Conference 1/4/2013 Covington Meeting Management Incentive March 2013 RFP Rcvd 0 MPI VF -WEC 3/3/2013 $100,000.00 0 60 0 0 sponsor 2011 3/6/2013 Defenders LEMC 2014 Homecoming RFP Rcvd 0 Website 6/27/2014 $64,500.00 0 500 1,500 0 6/29/2014 Florida Health Care Social Workers 2013 Annual Conference RFP Rcvd 0 Networking 7/7/2013 $23,500.00 0 80 220 0 Association 7/9/2013 Hannover Life Reassurance Comp. Underwriting Seminar 2013 RFP Rcvd 0 Website 2/19/2013 $23,000.00 0 45 135 0 of America 2/21/2013 HelmsBriscoe (Naples) FRAA Annual Meeting 2013 RFP Rcvd 0 CVENT 7/17/2013 $18,083.00 0 75 169 0 7/20/2013 HelmsBriscoe / D. Leick Bostik 2013 Infl Business RFP Rcvd 0 CVENT 1/19/2013 $50,000.00 0 70 309 0 Meeting 1/26/2013 Sales Report - Rpt#0045 Printed: 5/15/2012 Copyright 02008 iDSS. All Rights Reserved. Page: 5 of 9 Sales Rep: Debi DeBenedetto May 29, 2012 Account Name Event Name Event Type Market Type Source Event Start Scope Economic 7VC4 1 Peak' Requested Contracted Event End Impact Rooms Rooms Rooms IStatus: LEADS SENT Hyland Software 2014 and 2015Team on Base RFP Rcvd 0 Collaborate 2/11/2013 $180,000.00 0 230 616 0 Conf 2/13/2013 Marco Island Marriott Beach Warehouse Logistics Assn RFP Rcvd 0 RFP 2/15/2015 National $359,925.00 0 187 747 0 Resort, Golf Club & Spa Enhancement 2/19/2015 Meeting Expectations, Incorporated 2014 ISBN RFP Rcvd 0 Repeat Planner 5/2/2014 National $125,000.00 0 140 477 0 contact 5/7/2014 Meetings Management Group SYTA 2013 RFP Rcvd 0 DC 2012 2/6/2013 National $100,000.00 0 95 295 0 2/10/2013 Meetings Management Group American Coalition for Clean RFP Rcvd 0 DC 2012 11/11/2012 $61,000.00 0 60 208 0 Coal Electricity 11/14/2012 Moor Media Services 2013 National Sales Meeting RFP Rcvd 0 Website 1/24/2013 $0.00 0 12 24 0 1/25/2013 National Rural Electric Cooperative NRECA RFP Rcvd 0 UP 1/11/2013 $258,125.00 0 300 925 0 Association Enhancement 1/17/2013 Shores Destinations 2012 Tribal Courts Meeting RFP Rcvd 0 Website 12/3/2012 $14,490.00 0 30 90 90 12/5/2012 Tennessee Attorney General Tennessee Attorney General RFP Rcvd Goverment Phone 1/22/2013 $350,000.00 0 20 220 0 2013 State Meeting 2/1 /2013 Tennessee Attorney General Tennessee Attorney General RFP Rcvd Goverment Phone 2/18/2013 $350,000.00 0 20 1. 240 0 2013 State Meeting 3/1/2013 Tennessee Attorney General Tennessee Attorney General RFP Rcvd Goverment Phone 3/11/2013 $350,000.00 0 20 240 0 2013 State Meeting 3/22/2013 The Ritz - Carlton Golf Resort, CHP 2013 RFP Rcvd 0 RFP 3/10/2013 $287,000.00 0 175 564 0 Naples Enhancement 3/13/2013 The Ritz - Carlton Golf Resort, General Reinsurance RFP Rcvd 0 Phone 3/16/2013 National $500,000.00 0 281 857 0 Naples Corporation - -- 31227= The Ritz - Carlton, Naples Massachusetts Bankers RFP Rcvd 0 RFP 4/21/2013 $465,000.00 0 200 825 0 Association Enhancement 5/1/2013 The Ritz- Carlton, Naples 2012 PMG RFP Rcvd 0 RFP 10/24/2012 $90,394.00 0 125 345 0 Enhancement 10/27/2012 The Ritz - Carlton, Naples 2013 PMG RFP Rcvd 0 RFP 10/1/2013 $83,494.00 0 125 345 0 Enhancement 10/5/2013 Waldorf Astoria Naples Oasis sports ventures 2012 RFP Rcvd 0 RFP 9/4/2012 $53,000.00 0 68 226 0 Enhancement 9/11/2012 Waldorf Astoria Naples National Trailer Dealers RFP Rcvd 0 RFP 10/7/2013 $143,568.00 0 180 585 0 Association Enhancement 10/10/2013 Waldorf Astoria Naples Ansell Protective Products RFP Rcvd 0 RFP 11/2/2012 National $150,000.00 0 125 660 0 Enhancement 11/10/2012 Event Count: 26 $4,315,423.00 0 3,529 11,522 90 Status: TURNED DEFINITE Sales Report - Rpt #0045 Printed: 5/15/2012 Copyright 02008 iDSS. All Rights Reserved. Page: 6 of 9 Sales Rep: Debi DeBenedetto May 29, 2012 Ralailed�taff Ragens Account Name Event Name Event Type Market Type Source Event Start Scope Economic &� 91 Peak Requested Contracted Event End Impact Rooms Rooms Rooms Status: TURNED DEFINITE National Trailer Dealers RFP Rcvd 0 RFP 10/7/2013 $143,568.00 0 180 585 0 Covington Meeting Management Incentive March 2013 UP Rcvd 0 MPI VF -WEC 3/3/2013 $100,000.00 0 60 0 0 sponsor 2011 3/6/2013 0 1,868 5,393 0 Status: Encore Symposiums, Inc 2013 Encore Symposium RFP Rcvd 0 Repeat Planner 2/4/2013 $104,000.00 0 75 435 0 0 2/1/2012 $11,000.00 0 contact 2/11/2013 Incentive Garden of Hope and Courage Rooms for Entertainers RFP Rcvd 0 1. 3/311/20I2 $5,000.00 0 14 28 0 $11,000.00 0 12 48 0 4/1/2012 3/18/2012 HelmsBriscoe / R. Kloppe _.._. Pella Corporation Board RFP Rcvd 0 _.. HelmsBriscoe . .. _ 2/6/2013 .. $11,450.00 _ ,_ 0 25 50 0 175 Meeting 2013 Prevention 2/7/2013 12/16/2011 Meetings Management Group American Coalition for Clean RFP Rcvd 0 DC 2012 11/11/2012 $61,000.00 0 60 208 0 Prevention Coal Electricity contact 1/13/2012 11/14/2012 ConferenceDirect / J. Roberts National Rural Electric Cooperative NRECA RFP Rcvd 0 REP 1/11/2013 $258,125.00 0 300 925 0 Association ect 1/10/2012 Enhancement 1/17/2013 Tangerine Meetings & events Press Ganey at Marriott MI Dine Around Corporate -Other Phone 1. 1/16/2012 $0.00 0 180 0 0 1/19/2012 The Ritz- Carlton Golf Resort, General Reinsurance RFP Rcvd 0 Phone 3/16/2013 National $500,000.00 0 281 857 0 Naples Corporation 3/22/2013 The Ritz - Carlton Golf Resort, CH? 2013 RFP Rcvd 0 RFP 3 /10/2013 $287,000.00 0 175 564 0 Naples Enhancement 3/13/2013 The Ritz - Carlton, Naples 2012 PMG RFP Rcvd 0 RFP 10/24/2012 $90,394.00 0 125 345 0 Enhancement 10/27/2012 The Ritz - Carlton, Naples 2013 PMG RFP Rcvd 0 RFP 10/1/2013 $831494.00 0 _. 125 345 0 Enhancement 10/5/2013 The Ritz - Carlton, Naples Massachusetts Bankers RFP Rcvd 0 RFP 4/21/2013 $465,000.00 0 200 825 0 Association Enhancement 5/1/2013 Waldorf Astoria Naples Oasis sports ventures 2012 RFP Rcvd 0 RFP 9/4/2012 $53,000.00 0 68 226 0 Waldorf Astoria Naples National Trailer Dealers RFP Rcvd 0 RFP 10/7/2013 $143,568.00 0 180 585 0 Association Enhancement 10/10/2013 Event Count: 14 $2,162,031.00 0 1,868 5,393 0 Status: TURNED LOST American Express Business Travel Johnson Controls UPG dealer RFP Rcvd 0 2/1/2012 $11,000.00 0 75 375 0 Incentive 2/5/2012 ARVC Group 201 ARVC Group 2012 RFP Revd - -- Leisure Website 3/1512012- $11,000.00 0 12 48 0 3/18/2012 Center For Disease Control and 2012 ERPO NCIPC conference RFP Rcvd 0 12/14/2011 $871000.00 0 175 525 0 Prevention 12/16/2011 Center For Disease Control and 2012 NCIPC ERPO RFP Rcvd 0 Repeat Planner 1/11/2012 $88,000.00 0 175 525 0 Prevention contact 1/13/2012 ConferenceDirect / J. Roberts 2012 AP Summit RFP Rcvd 0 ConferenceDir 1/8/2012 $32,000.00 0 150 450 0 ect 1/10/2012 Sales Report - Rpt#0045 Printed: 5/15/2012 Copyright ©2008 iDSS. All Rights Reserved. Page: 7 of 9 Sales Rep: Debi DeBenedetto May 29, 2012 Do-taile-d Staff Reports 11 Account Name Event Name Event Type Market Type Source Event Start Scope Economic 916fieml Peak Requested Contracted Event End Impact Rooms Rooms Rooms Status: TURNED LOST CVENT ConferenceDirect / G. Rapoport 2013 Praxair Global Leadership RFP Rcvd 1/4/2013 Conference MPI VF -WEC Covington Meeting Management Eisenman & Associates Inc Virginia Transportation and RFP Rcvd 2014 Homecoming Networking 1/29/2014 $53,815.00 0 70 235 0 Networking Construction Alliance 2014 Underwriting Seminar 2013 RFP Rcvd of America 2/1/2014 Website HelmsBriscoe (Naples) FRAA Annual Meeting 2013 RFP Rcvd Florida Academy of Audiology Florida Academy of Audiology RFP Rcvd Corporate- Networking 8/14/2013 $25,000.00 0 47 190 0 Conf 2013 Annual 1/26/2013 Medical /Pharmaceutical Collaborate 8/18/2013 2/13/2013 HelmsBriscoe / D. Gallagher 12th annual corporate travel RFP Rcvd 0 CVENT 10/21/2012 $30,780.00 0 80 270 0 dept. conference 2012 10/26/2012 HelmsBriscoe / D. Leick Bostik 2013 Intl Business RFP Rcvd 0 CVENT 1/19/2013 $50,000.00 0 70 309 0 Meeting 1/26/2013 Managed Meetings, LLC 2012 annual convention RFP Rcvd 0 RFP's received 2/6/2012 $179,000.00 0 400 1,245 0 -from repeat 2/10/2012 planner Meeting Industry Ladies 2013 MILI RFP Rcvd 0 DC 2012 10/20/2013 National $100,000.00 0 80 230 0 Organization 10/22/2013 Meeting Professionals International MPI SEC Mid year BOD RFP Rcvd Association - Meetings, MPI S. FL 12/18/2011 $3,000.00 0 15 30 0 South Florida Chapter Retreat Conventions, Tourism Board 2011 12/19/2011 Industry Events Site Search, Incorporated Meet & Greet Feb 2012 RFP Rcvd 0 FSAE 2/9/2012 $11,679.00 0 23 51 0 2/11/2012 Specialty Graphic Imaging 2012 SGIA SPIRE meeting RFP Rcvd Association- Meetings, Networking 2/18/2012 $0.00 0 35 98 0 Association Conventions, Tourism 2/22/2012 Industry Events TW Metals 2012 Global Sales Meeting RFP Rcvd 0 Website 1/9/2012 $54,720.00 0 120 360 0 1/11/2012 Event Count: 15 $736,994.00 0 1,527 4,941 0 (Status: TURNED TENTATIVE CVENT ConferenceDirect / G. Rapoport 2013 Praxair Global Leadership RFP Rcvd 1/4/2013 Conference MPI VF -WEC Covington Meeting Management Incentive March 2013 RFP Rcvd Defenders LEMC 2014 Homecoming RFP Rcvd Florida Health Care Social Workers 2013 Annual Conference RFP Rcvd Association 0 Networking Hannover Life Reassurance Comp. Underwriting Seminar 2013 RFP Rcvd of America 0 Website HelmsBriscoe (Naples) FRAA Annual Meeting 2013 RFP Rcvd HelmsBriscoe / D. Leick Bostik 2013 Inf1 Business RFP Rcvd 7/17/2013 Meeting Hyland Software 2014 and 2015Team on Base RFP Rcvd 1/19/2013 Conf Copyright 02008 iDSS. All Rights Reserved. 0 CVENT 1/1/2013 0 75 169 0 $50,000.00 1/4/2013 0 MPI VF -WEC 3/3/2013 Printed: 5/15/2012 sponsor 2011 3/6/2013 0 Website 6/27/2014 6/29/2014 0 Networking 7/7/2013 7/9/2013 0 Website 2j' 013 2/21/2013 0 CVENT 7/17/2013 7/20/2013 0 _ CVENT 1/19/2013 1/26/2013 0, Collaborate 2/11/2013 2/13/2013 Sales Report - Rpt #0045 $115,344.00 0 306 700 0 $100,000.00 0 60 0 0 $64,500.00 0 500 1,500 0 $23,500.00 0 80 220 0 $23,000.00 0 45 135 0 $18,083.00 0 75 169 0 $50,000.00 0 70 309 0 $180,000.00 0 230 616 0 Printed: 5/15/2012 Page: 8 of 9 Sales Rep: Debi DeBenedetto May 29, 2012 DetaNgd Staff R.6iports 11 Account Name Event Name Event Type Market Type Source Event Start Scope Economic iblby'41 Peak Requested Contracted Event End Impact Rooms Rooms Rooms Status: TURNED TENTATIVE Marco Island Marriott Beach Warehouse Logistics Assn RFP Rcvd 0 RFP 2/15/2015 National $359,925.00 0 187 747 0 Resort, Golf Club & Spa Enhancement 2/19/2015 Meeting Expectations, Incorporated 2014 ISBN RFP Rcvd 0 Repeat Planner 5/2/2014 National $125,000.00 0 140 477 0 contact 5/7/2014 Meetings Management Group SYTA 2013 RFP Rcvd 0 DC 2012 2/6/2013 National $100,000.00 0 ............ 95 295 0 2/10/2013 Moor Media Services 2013 National Sales Meeting RFP Rcvd 0 Website 1/24/2013 $0.00 0 12 24 0 1/25/2013 Shores Destinations 2012 Tribal Courts Meeting RFP Rcvd 0 Website 12/3/2012 $14,490.00 0 30 90 90 12/5/2012 Tennessee Attorney General Tennessee Attorney General RFP Rcvd Goverment Phone 1/22/2013 $350,000.00 0 20 220 0 2013 State Meeting 2/1/2013 Tennessee Attorney General Tennessee Attorney General RFP Rcvd Goverment Phone 2/18/2013 $350,000.00 0 20 240 0 2013 State Meeting 3/1/2013 Tennessee Attorney General Tennessee Attorney General RFP Rcvd Goverment Phone 3/11/2013 $350,000.00 0 20 240 0 2013 State Meeting 3/22/2013 Waldorf Astoria Naples Ansell Protective Products RFP Rcvd 0 RFP 11/2/2012 National $150,000.00 0 125 660 0 Enhancement 11/10/2012 Event Count: 17 $2,373,842.00 0 2,015 6,642 90 Event Count: 162 $16,596,875.00 0 18,468 59,676 270 Sales Report - Rpt#0045 Printed: 5/15/2012 Copyright 02008 iDSS. All Rights Reserved. Page: 9 of 9 Naples Marco Island Everglades CVB Detailed Staff Reports 11 Task Report 11 of 41 Created - Between 4/19/2012 - 5/15/2012 Task Assigned User: Debi DeBenedetto Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name 4/19/2012 Waldorf Astoria Naples Closed 4/19/2012 4/19/2012 Note Maureen Bennett Subiect: This is a CVB itinerary site that you are Darticioatina in 4/19/2012 DoubleTree Suites by Hilton Closed 4/19/2012 4/19/2012 Note Naples Trish Williams Subiect: This is a CVB itinerary site that you are Darticioatina in 4/19/2012 Hilton Marco Island Beach Resort Closed 4/19/2012 4/19/2012 Note & Spa Rizwan Ansari Subiect: This is a CVB itinerary site that you are Darticioatina in 4/20/2012 Debi's Activity Tracking Account Idss' updates Closed 4/2012012 4/20/2012 Debi DeBenedetto Debi DeBenedetto TDC Resort 4/20/2012 The Ritz - Carlton Golf Resort, Sales - Partner Contact Open 3/25/2013 Naples Lori Frino Make sure actuals aet out into Idss and final invoice for 7500 sent to CVB 4/20/2012 The Ritz - Carlton Golf Resort, Sales - Partner Contact Open 2/16/2013 Naples Lori Frino ask Lori to send invoice estimate for 7500 so we can open DO for this prior to conference 4/20/2012 Tangerine Meetings & events Event Sales Task Closed 4/21/2012 5/14/2012 Debi DeBenedetto ask if thev want DDD or maps for attendee welcome 4/20/2012 Garden of Hope and Courage Event Sales Task Closed 4/21/2012 5/14/2012 Debi DeBenedetto ask if thev want DDD or maps for attendee welcome 4/20/2012 Covington Meeting Management Event Sales Task Open 6/19/2012 ask if thev have short listed us and want a site 4/20/2012 The Ritz - Calton Golf Resort, Event Sales Task Open 6/19/2012 Naples ask if thev have short listed us and want a site 4/23/2012 Conference Direct /P. Lackland Event Sales Task Closed 4/24/2012 5/14/2012 Debi DeBenedetto 4/23/2012 4/23/2012 Meetings Management Group Task is assigned to multiple people Copyright ©2004 - 2012 iDSS. All Rights Reserved. you are'DarticiDatina in Event Sales Task Open 6/22/2012 Note Printed: 5/15/2012 Page: 1 of 5 -- , Task Assigned User: Debi DeBenedetto Detailed Staff Reports 11 Create Account Name Task Type Status Due Date C1(2setMate Closed by User Date Contact Name ask if thev have short listed us and want a site 4/23/2012 HelmsBriscoe / R. Kloppe Event Sales Task Closed 4/24/2012 5/14/2012 Debi DeBenedetto ask if thev want oDD or maps for attendee welcome 4/23/2012 Encore Symposiums, Inc Event Sales Task Closed 4/24/2012 5/14/2012 Debi DeBenedetto ask if thev want DDD or mans for attendee welcome 4/23/2012 The Ritz - Carlton, Naples Event Sales Task Closed 6/22/2012 4/24/2012 Debi DeBenedetto ask if thev have short listed us and want a site 4/23/2012 National Rural Electric Cooperative Event Sales Task Closed 6/22/2012 4/24/2012 Debi DeBenedetto Association short listed us and want a 4/23/2012 Meetings Management Group Event Sales Task Open 6/22/2012 ask if thev have short listed us and want a site 4/23/2012 The Ritz - Carlton, Naples Event Sales Task Closed 6/22/2012 4/24/2012 Debi DeBenedetto ave short listed us and want a site 4/23/2012 The Ritz - Carlton, Naples Event Sales Task Closed 6/22/2012 4/24/2012 Debi DeBenedetto ask if thev have short listed us and want a site 4/23/2012 The Ritz - Carlton Golf Resort, Event Sales Task Closed 6/22/2012 4/24/2012 Debi DeBenedetto Naples ask if thev have short listed us and want a site 4/24/2012 Chuck Cook & Associates, Event Sales Task Open 7/30/2012 Incorporated reouest invoice for rfo soonsorshio funds $1500 4/24/2012 Chuck Cook & Associates, Sales - RFP follow up Open 6/15/2012 Incorporated Contact Chuck and LaPlava and oet service estimate for sDonsorshio and open PO 4/24/2012 Florida Airports Council Sales - RFP follow up Open 6/24/2012 Make sure you have an open PO and service estimates from hotel for this 4/24/2012 Marco Island Marriott Beach Sales - RFP follow up Open 1/1/2013 Resort, Golf Club & Spa Tracy Tirrell Ask Tracv dates of conference Need Service estimate open PO for event $4.000 4/24/2012 National Rural Electric Cooperative Sales - RFP follow up Open 10/112013 Association oet service estimate and oDe a Do for soonsorshiD 4/24/2012 The Ritz - Carlton Golf Resort, Sales - RFP follow up Open 2/1/2013 Naples Task is assigned to multiple people Printed: 5/15/2012 Copyright ©2004 - 2012 USS. All Rights Reserved. Page: 2 of 5 Task Assigned User: Debi De Benedetto Detailed Staff Reports 11 Create Account Name Task Type Status Due Date C1(2seld0ate Closed by User Date Contact Name ask if thev have sent a service estimate. aet it open PO 4/24/2012 The Ritz - Carlton, Naples Sales - RFP follow up Open 4/1/2013 Constanza Thornton Make sure thev have sent a service estimate and PO is opened 4/24/2012 The Ritz - Carlton, Naples Sales - RFP follow up Open 9/1/2013 Make sure thev have sent service estimate and open PO for this sponsorship 4/24/2012 The Ritz - Carlton, Naples Sales - RFP follow up Open 9/15/2012 Lori Frino Make sure thev send service estimate and PO opened for this event sponsorship 4/24/2012 Waldorf Astoria Naples Sales - RFP follow up Open 10/12/2013 Lisa Buss aet final invoice to oav Rfp enhancment oo $1500 4/24/2012 Waldorf Astoria Naples General - Followup Call Open 9/1/2013 Lisa Buss Reauest service estimate for Rfp enhancement bookina and open PO for this event 4/24/2012 Shores Destinations Event Sales Task Open 6/23/2012 ask if thev have short listed us and want a site 4/24/2012 Waldorf Astoria Naples Event Sales Task Open 6/23/2012 ask if thev have short listed us and want a site 4/24/2012 Waldorf Astoria Naples Event Sales Task Closed 6/23/2012 4/24/2012 Debi DeBenedetto ask if thev have short listed us and want a site 4/25/2012 HelmsBriscoe / D. Leick Event Sales Task Open 6/24/2012 ask if thev have short listed us and want a site 4/30/2012 Defenders LEMC Event Sales Task Open 6/29/2012 ask if thev have short listed us and want a site 4/30/2012 ConferenceDirect / G. Rapoport Event Sales Task Open 6/29/2012 ask if thev have short listed us and want a site 4/30/2012 Moor Media Services Event Sales Task Open 6/29/2012 ask if thev have short listed us and want a site 5/2/2012 HelmsBriscoe (Naples) Event Sales Task Open 7/1/2012 ask if thev have short listed us and want a site 5/3/2012 Danielle Bellerose /Conference Sales - site with client Open 9/15/2012 Direct Danielle Bellerose Contact her for trio in Oct 17 -20 site OCt 17 works for Debi MI Marriott do site itinerary for her 5/3/2012 Florida Health Care Social Workers Event Sales Task Open 7/2/2012 Association ' Task is assigned to multiple people Printed: 5/15/2012 Copyright 02004 - 2012 iDSS. All Rights Reserved. Page: 3 of 5 Task Assigned User: Debi DeBenedetto Detailed Staff Reports 11 Create Account Name Task Type Status Due Date C14setl0ate Closed by User Date Contact Name ask if thev have short listed us and want a site 5/3/2012 Meeting Expectations, Incorporated Event Sales Task Open 7/2/2012 ask if thev have short listed us and want a site 5/3/2012 Hyland Software Event Sales Task Open 7/2/2012 ask if thev have short listed us and want a site 5/9/2012 Hannover Life Reassurance Comp. Event Sales Task Open 7/8/2012 of America ask if thev have short listed us and want a site 5/11/2012 Waldorf Astoria Naples Event Sales Task Open 7/10/2012 ask if thev have short listed us and want a site 5/11/2012 Marco Island Marriott Beach Event Sales Task Open 7/10/2012 Resort, Golf Club & Spa ask if thev have short listed us and want a site 5/15/2012 Debi's Activity Tracking Account Sales -Meeting /Show/ Closed 5/1512012 5115/2012 Debi DeBenedetto Conference idss trainino in Minnesota 5/16/2012 - 5/18/2012 5/15/2012 Debi's Activity Tracking Account Idss updates Closed 5/15/2012 4/23/2012 Debi DeBenedetto Put all RfD enhancements and sonsorshios in idss and undated spreadsheets 500 k trackino 5/15/2012 Debi's Activity Tracking Account Sales - Fam Itinerary Closed 5/15/2012 5/9/2012 Debi DeBenedetto Debi DeBenedetto completed itinerary and hosted CANUSA Fam here 3 days and entertained Stefanie Paul or German reo - 5/15/2012 Debi's Activity Tracking Account Sales - site with client Closed 5/15/2012 5/14/2012 Debi DeBenedetto Debi DeBenedetto Planner site Michele Davis Waldorf Astoria - Dart of site oolicv 5/15/2012 Debi's Activity Tracking Account Sales- Meeting /Show/ Closed 5/15/2012 4/30/2012 Debi DeBenedetto Conference Debi DeBenedetto Chicano Visit Florida VIP Chopped experience and planner appreciation 2 events over two days. 5/15/2012 Debi's Activity Tracking Account Sales -Meeting /Show/ Closed 5/15/2012 5/15/2012 Debi DeBenedetto Conference Debi DeBenedetto Attended Collaborate meeting show Veaas 27 planner appts, several events. 2 hotel partners 5/15/2012 Debi's Activity Tracking Account Sales -Meeting /Show/ Closed 5/15/2012 5/10/2012 Debi DeBenedetto Conference Debi DeBenedetto Annual Tourism Luncheon awards 5/15/2012 Debi's Activity Tracking Account Sales - site with client Closed 5/15/2012 5/14/2012 Debi DeBenedetto Debi DeBenedetto Met with and hosted conference with Russian diplomats Inn on Fifth 5/15/2012 Tennessee Attorney General Sales - sent rfp to partner Closed 5/15/2012 5/15/2012 Debi DeBenedetto Melissa Smith set uo new account ' Task is assigned to multiple people Printed: 5/15/2012 Copyright 02004 - 2012 iDSS. All Rights Reserved. Page: 4 of 5 .-I - --- Task Assigned User: Debi De Benedetto Detailed Staff Reports 11 Create Account Name Task Type Status Due Date CIII&efd0ate Closed by User Date Contact Name 5/15/2012 Tennessee Attorney General Event Sales Task Open 7/14/2012 ask if thev have short listed us and want a site 5/15/2012 Covington Meeting Management Event Sales Task Open 5/16/2012 ask if thev want DOD or mans for attendee welcome Total Tasks: 58 Task is assigned to multiple people Printed: 5/15/2012 Copyright ©2004 - 2012 OSS. All Rights Reserved. Page: 5 of 5 A X { A''A ~ F i 1,hAWAH ISM SOUTH CAROLINA If heaven had a zip code, it would have to be 29455. This exquisite barrier island is home to 10 miles of unspoiled fine -sand beach; wild- growing palmetto, oak, and magnolia trees; a veritable Noah's ark's worth of mammals and rare birds; and 1,626 lucky residents. With small -town charms and proximity to the gracious urbanity of Charleston, Kiawah makes the ideal possible: a vacation -like lifestyle with easy access to commerce and culture. Home to five award - winning golf courses, the island will play host to the PGA Championship in August. Frankly, life here is one sweet dayof play after another — biking on the 30 -plus miles of paved paths, or shopping at local hub Freshfields Village (at the crossroads of Kiawah, Seabrook, and Johns islands). Residents often kayak down the tree - shaded Mawah River to watch egrets, herons, and bald KIAWAH eagles enjoying their -- ISLAND sanctuary. And when the sun goes down on this paradise, you'll be amazed at the sea of stars above. WHERETO STAY Kiawah Island The beachfront Sanctuary Hotel has spacious suites with access to five golf courses and a spa. Rates start at $440; 800/576- 1570 or kiawahresort.com. Naples The boutique Inn on Fifth Is blocks from the beach In Old Naples, with plush pillow -top beds, a spa, and more than 20 nearby restaurants. Rates start at $159; 239/403- 8777 or innonfifth.com. 11_� May 29, 2012 DeWM8I4 fJS4?IX11h) W N S I i FLORIDA „E It's praise indeed to be named in honor of the wonders of Italy. Credit the romanticism of promoters in the late 1800s, who saw a town much like its namesake, with abundant fishing, the temperate climate on the Gulf of Mexico, and a view that surpassed the Bay of Naples in its grandeur. Nearly a century later, this lively town lives up to its international reputation. With rich cultural offerings (including resident orchestra] and theater groups), this town of just fewer than 20,000 people offers big -city pay- offs minutes from beaches with some of the finest snowy white sand in the region. A strong arts community has kept the downtown scene as beautiful as the shoreline. Shopping mavens love to scout for antiques and artisan finds at Tin City, an open -air marketplace with Old Florida styling. Always a center for fresh seafood (Naples is world - renowned for snow crab), the town has undergone a recent culinary boom. And with so much within reach of its neighborhoods, it's one of the most walkable cities on our list. Go from Monet and Manhattans to mangroves and manatees. Only in Naples. D WRITER TRACEY MINKIN W_ HAPPIEST TOWNS n WHERETO STAY Sausalito For stunning views of the San Francisco skyline and bay, the hillside cottages and guest rooms of Casa Madrana Hotel & Spa boast sleek design. Rates start at $250; 415/331- 3125 or casamadrona.cam. Lake Bluff The Tudor -style Deer Path Inn is a historic retreat just south of town. Rooms are grand but cozy. Rates start at $170; 847/234- 2280 or dpihoteLcom. Tiburon The luxury spa rooms at The Lodge at Tiburon are painted In soothing blue tones. Most have private balconies and patios. Rates start at $168; 41S/43S-3133 or lodgeattiburon.com. SAUSALITO CALIFORNIA Perched on the steep, wooded hillsides that give way to Marin County's Richardson Bay, this town of more than 7,000 lucky souls just north ofthe Golden Gate Bridge is sur- rounded by the lush Golden Gate National Recreation Area. (Locals rave about nearby Muir Beach's clean white sands and crystal - clear water.) Sausalito is home to about 400 houseboats, as well, and has one ofthe only open marinas on San Francisco Bay's coast. The zeitgeist here echoes its bohemian i roots as an artists' colonywhile also hosting well- heeled inhabitants. Cafe life informs the pace —start your morning like locals do, with an espresso at Poggio, Sausalito Bakery & Cafe, Il Piccolo Cafe, or Caffe TuttL Then wind down your day with wine tasting —and if you score a night on a Sausalito houseboat, your life is pretty much complete. d LAKE BLUFF ILLINOIS This Midwestern village reminds us that the shores along our Great Lakes are home to a truly great "seaside" lifestyle. Originally envisioned in the 19th century as a resort fashioned after the Eastern Chautauqua movement that combined culture, education, and recreation, Lake Bluff also enjoyed colorful days as an alcohol- smuggling port during Prohibition. These layers add to the charm of this town of about 5,800 residents. Grand homes, from sprawling Queen Anne to Midwestern Prairie- style, keep company with seasonal cottages, most in walking distance of the beach. Locals enjoy seven city parks, out - door concerts on the village green, and the annual 4th of July parade. Plus, the schools are ranked among the best on our list. CALIFORNIA Don't be put off by the fact that its name is the Spanish word for shark — Tiburon is one benign and happy place, settled on the steep -hilled tip ofthe Tiburon peninsula. One ofthe manylovely things about living in this town of fewer than 10,000 folks is that you can commute to San Francisco by fast ferry: no gridlock. A revitalized Main Street that made all the town's popular boutiques and restaurants handicapped accessible without forgoing quaint streetscapes is testimony to the beating heart in Tiburon. So are the top -notch schools, which brought in the highest rankings in our survey. Perhaps most emblematic ofthe welcome in Tiburon is in the philosophy of one of its oldest restaurants, the beloved waterfront hangout Sam's Anchor Cafe (one ofthe only restaurants in the San Francisco Bay with a public dock): "Pull up. Tie up. Stay a while." It's that kind of place. CALIFORNIA Among Orange County's high - profile, high- ; priced developments, this quaint, artistic village anchored by a walkable downtown has always marched to its own drummer. From j its founding as an artists' colony, Laguna Beach embraces the i iverse, with funky downtown restaurants, surfing culture, and a summer full of art festivals. (Luxe outposts j like the Ritz - Carlton and Montage offer high -end comforts, too.) While some other California coastal towns j piled up commerce on their shores, Laguna fought for open space, and now its nearly 25,000 residents reap the benefits of sweeping views and unparalleled public access to some ofthe most unspoiled coves in America. J� " i A, L.F M 0 Cl 4 6 AY CALIFORNIA Everyone's first visit to Half Moon Bay feels as close to a "eureka!" discovery moment as there is. Your car navigates that vertiginous road over the coastal hills from sprawling Silicon Valley, and then you descend upon this little gem nestled against the Pacific. The place is simply overwhelmed by the abundance ay 29, 2012 :[ailed Staff Reports 11 of organic produce grown there. (Go in fall and you'll see a sea of the town's famed pumpkins.) That's the magic of this fertile township of more than 12,000 residents that was first discovered and cultivated by 18th - century Spanish settlers, and proudly main- tains its agricultural heritage into the iPad era. v • ?_"'' MASSACHUSETTS Cape Cod, redolent with the summer perfume of suntan lotion and the tang of saltwater taffy, holds in the crook of its sandy elbow this historic little town. Pure New England in its shingled cottages, cozy along its narrow streets, Chatham maintains the small -scale beauty of its 18th- century beginnings. A sense ofcommunity permeates the town (the year -round population of 6,625 more than triples in the summer), particularly among the family -owned and operated shops, restaurants, and businesses that dot down- town. Add to that a pretty little gazebo on Main Street for concerts, the bleached -white stalwart beauty ofthe Chatham Lighthouse, the 2 p.m.-to-4 p.m. ritual of strolling to the pier to watch the fleet come in, and the colorful presence of a local baseball team, the Chatham Anglers, for more old- fashioned fun. D Now We Picked the Winners We began with every place we've lauded as a Dream Town over the past 15 years, and took your nominations on Facebook too. From - on the Gallup - Healthways Well -Being Index, percent- age of sunny and clear days, healthiness of beaches, commute times, walkability, school and crime ratings, education and financial security of the locals, and geographic diversity. We polled our editors on each finalist to define that special something (we called it "coastal vibes and mixed it into the formula. What emerges is an all -star list from every coast. Additional repomng byAnrhony Faccenda. 66 COASTALLIVING.COM .lane 2012 June2012 COASTALLIVING.COM 67 WHERETO STAY Laguna Beach Casa Laguna Inn & Spa V, «a*+*R Is a romantic escape within walking distance of the beach. Rates start at $159; 800/233 -0449 or casalaguna.com. Half Moon Bay Oceano Hotel & Spa offers suites with fireplaces �• and organic bamboo ; linens. Rates start at $199 888/623 -2661 or oceano halfmoonbay.com. Chatham Captain's House Inn Is a AAA four - diamond +1� property. Don't miss the YI_ gourmet breakfast. Rates start at $185; 800/315 -0728 F orcaptainshouseinn.com. CALIFORNIA Among Orange County's high - profile, high- ; priced developments, this quaint, artistic village anchored by a walkable downtown has always marched to its own drummer. From j its founding as an artists' colony, Laguna Beach embraces the i iverse, with funky downtown restaurants, surfing culture, and a summer full of art festivals. (Luxe outposts j like the Ritz - Carlton and Montage offer high -end comforts, too.) While some other California coastal towns j piled up commerce on their shores, Laguna fought for open space, and now its nearly 25,000 residents reap the benefits of sweeping views and unparalleled public access to some ofthe most unspoiled coves in America. J� " i A, L.F M 0 Cl 4 6 AY CALIFORNIA Everyone's first visit to Half Moon Bay feels as close to a "eureka!" discovery moment as there is. Your car navigates that vertiginous road over the coastal hills from sprawling Silicon Valley, and then you descend upon this little gem nestled against the Pacific. The place is simply overwhelmed by the abundance ay 29, 2012 :[ailed Staff Reports 11 of organic produce grown there. (Go in fall and you'll see a sea of the town's famed pumpkins.) That's the magic of this fertile township of more than 12,000 residents that was first discovered and cultivated by 18th - century Spanish settlers, and proudly main- tains its agricultural heritage into the iPad era. v • ?_"'' MASSACHUSETTS Cape Cod, redolent with the summer perfume of suntan lotion and the tang of saltwater taffy, holds in the crook of its sandy elbow this historic little town. Pure New England in its shingled cottages, cozy along its narrow streets, Chatham maintains the small -scale beauty of its 18th- century beginnings. A sense ofcommunity permeates the town (the year -round population of 6,625 more than triples in the summer), particularly among the family -owned and operated shops, restaurants, and businesses that dot down- town. Add to that a pretty little gazebo on Main Street for concerts, the bleached -white stalwart beauty ofthe Chatham Lighthouse, the 2 p.m.-to-4 p.m. ritual of strolling to the pier to watch the fleet come in, and the colorful presence of a local baseball team, the Chatham Anglers, for more old- fashioned fun. D Now We Picked the Winners We began with every place we've lauded as a Dream Town over the past 15 years, and took your nominations on Facebook too. From - on the Gallup - Healthways Well -Being Index, percent- age of sunny and clear days, healthiness of beaches, commute times, walkability, school and crime ratings, education and financial security of the locals, and geographic diversity. We polled our editors on each finalist to define that special something (we called it "coastal vibes and mixed it into the formula. What emerges is an all -star list from every coast. Additional repomng byAnrhony Faccenda. 66 COASTALLIVING.COM .lane 2012 June2012 COASTALLIVING.COM 67 HAPPIEST TOWNS FLORIDA Hundreds of rare loggerhead turtles know a paradise when they find one. Juno Beach, a white strand of sand along the southern Florida coast, is one oftheir favorite nesting places. Just north of that beach sits Jupiter, a relaxed beachfront town with 40,000 year -round residents who've chosen to nest along this network of inlets and waterways. Life in Jupiter is easygoing and low -key, and yet there's access to plenty of luxury amenities, whether you're a visitor or a resident. On the down -home front, base- ball devotees love the proximity to spring training —both the St. Louis Cardinals and Miami Marlins train and play at Jupiter's Roger Dean Stadium. And tying it all together are those lovely Florida Atlantic coast beaches —long, broad, and ranked consistently among the healthiest beaches on our list. MASSACHUSETTS A great harbor will always make a great coastal town, and Marblehead is exhibit A. With a sheltered harbor ringed by a rocky peninsula and a sandbar, this proud town of 19,800 on Massachusetts's North Shore has spawned generations of great sailors. Since the late 1800s, Marblehead has been able to claim its title as yachting i c apital ofthe United States, counting six j yacht clubs and the oldestjunior yacht club j in America. On any weekend, the harbor fills with the furled sails of regatta competition. Less than an hour from Boston, Marblehead boasts a highly educated population that has driven the town to maintain some of the highest - ranked schools on our list. May 29, 2012 Detailed Staff Reports 11 18 of 41 y HAWAII a The Hawaiian kings knew that Lahaina was y i the crown jewel of the islands. Which is why Living in Stinson Beach is like being on this town of 11,700 was once the royal capital The Sandpiper offers of Maui Loa in antiquity. Now it's the charming ,,,per �•` gateway to Maui's world- famous Ka'anapali Maybe because the area used to be only and Kapa lua beach resorts to the north. Its ''•3 �� banyan trees add a courtly air to the down- for dinner and an icy beer, about summer town, and its brightly colored Front Street, � 3 busy with shopsandgall..ic stinsonbeach.com. lively. Lahainahas nearlyperfect airquality,r It's about a legacyoffishing,shellfishing,and and when you add its dry, sunnyclimate in a Sausalito, and a tent camp Sprang up among tropical paradise, that makes life pretty ideal Lion Inn Resort's Long a favored harbor for American whaling where the Patuxent River meets Chesapeake vessels, Lahaina maintains an exotic tinge of a gem about 25 miles north of San Francisco— mid - 19th - century Hawaiian seaport in its $230; 7811383 -1704 or r architecture and vibe. The seafaring tradition whitewashed homes and businesses. continues each year, when the town hosts the the cleanest stretches ofbeach in California. finish of the Vic -Maui Yacht race, the longest Duxbury offshore sailboat race on the West Coast, held Washington area, this tiny settlement of 2,400 every June through July. beauty everywhere you look, and lots of boasts marinas, seafood embodies New England Think Your ToWn joints (including a Should $e Here? We bet you think your town should have ade our ,,,,,.•. ; list —so tell us about it! In I50 words 0 'l e 's , let us p know why your seaside spot is the happiest place : to live. E -mail us at letters @coastalliving.com, our ` favorite responses may be featured on our Web site. s May 29, 2012 Detailed Staff Reports 11 18 of 41 fib COASTALLIVTNG.COM JU -2012 J-2012 COASTALLIVING.COM 69 make it ayear -round escape for retirees. WHERETO STAY CALIFORNIA SOLOMONS Stinson Beach Living in Stinson Beach is like being on 4V 11 5 The Sandpiper offers ' perpetual honeymoon. Its that romantic. a., MARYLAND quaint rooms and cabins. Maybe because the area used to be only Tidewater living is about some fresh oysters Rates start at $140; 877/ accessible from San Francisco by schooner, for dinner and an icy beer, about summer 557 -4737 or sandpiper or by foot over the Dipsea Trail. Eventually, hospitality and quiet pride in community. stinsonbeach.com. adirtroad was carved along the coast from It's about a legacyoffishing,shellfishing,and Cohasset Sausalito, and a tent camp Sprang up among exploration. And.Solmmnns, turki d along__ Lion Inn Resort's the willows. Now, 773 homes dot this Route 1 where the Patuxent River meets Chesapeake rooms have brick a gas fireplaces. Rates start gem about 25 miles north of San Francisco— Bay, breathes these qualities among its tidy, $230; 7811383 -1704 or r with 31/2 miles of sand that are among whitewashed homes and businesses. redlloninni704.com. the cleanest stretches ofbeach in California. A favorite getaway spot for the Baltimore- Duxbury Plus, there are surfers, rugged natural Washington area, this tiny settlement of 2,400 Winsor House Inn beauty everywhere you look, and lots of boasts marinas, seafood embodies New England sand dollars for shell- collecting walks. joints (including a hospitality. Rates start at heralded spot, Stoney's $110;781/934 -0991 or ' "i. l� ti; j Seafood House), a winsorhouselnn.com. : well -worn boardwalk Solorctons Island MASSACHUSETTS for strolling, and the Solomon: Victorian Inn Insiders who know New England coastal gorgeous Annmarie serves breakfastwRh a life know that Boston's South Shore has Sculpture Garden and harbor view. Rates start some of the most picturesque (and hard Arts Center, which at $110; 410/326 -4811 to get to) towns there are. And those town- shows world -class work or solomons folk are all the luckier for their splendid on loan from the victorianinacom. isolation. Chief among those secret- i National Gallery of Art treasure towns may be Cohasset, a former or the Smithsonian. It's fishing village tucked in along the rocky like finding a pearl. And SOLOMONS shores where greater Boston Harbor ends still getting to eat the ISLAND, • and Massachusetts Bay begins. oyster. Everyday.* fib COASTALLIVTNG.COM JU -2012 J-2012 COASTALLIVING.COM 69 04/30/2012 May 29, 2012 Detailed Staff Reports 11 19 of 41 Naples, Marco Island, Everglades CVB Call Summary by Toll Free Number For the month of April 2012 Toll Free Number # of Calls Minutes 800- 2ESCAPE (800- 237 -2273) 45 108.12 PR- Editorial (800- 688 -3600) 54 191.98 Film Commission (800- 349 -5770) 1 0.68 International (239- 225 -1013) 2 9.55 Storm Information (800- 785 -8252) 0 0.00 Meeting Planner (800- 830 -1760) 0 0.00 Naples #1 (800- 455 -2604) 1 0.18 Travel Agent (888- 409 -1403) 2 0.38 Grand Total: 105 310.90 Phase V of Southwest Florida, Inc. Page 1 of 18 04/30/2012 May 29, 2012 Detailed Staff Reports 11 20 of 41 Naples, Marco Island, Everglades CVB Inquiry Summary by Purpose For the month of April 2012 Purpose Call$ /Request Minutes Live Information 33 135.70 Special Fulfillment 3,222 7.05 Sports Council of Collier County Information 0 0.00 Guide Request 4,608 178.53 Arts Culture & Heritage Guide 0 0.00 CVB Office Referral 3 12.12 Hang up 14 4.65 Wrong Number 17 8.50 eNewsletter Signup 52 0.00 Meeting Planner 0 0.00 Storm Accommodations Info 0 0.00 Grand Total: 7,949 346.55 Phase V of Southwest Florida, Inc. Page 2 of 18 04/30/2012 May 29, 2012 Detailed Staff Reports 11 21 of 41 Naples, Marco Island, Everglades CVB Guide Request Summary by Source For the month of April 2012 Phase V of Southwest Florida, Inc. Page 3 of 18 Last Year Current Year Month Source Month YTD % YTD Leisure Markets 2,039 9,967 58.46% Winter Northern Campaign 0 2 0.01% Spring /Summer In -State Campaign 3 21 0.12% Niche Markets 2,547 6,582 38.61% Group Markets 0 22 0.13% International Markets 0 5 0.03% Miscellaneous 19 449 2.63% Grand Total: 4,608 17,048 * YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 3 of 18 Last Year Month YTD % YTD 1,193 12,436 49.17% 0 175 0.69% 10 123 0.49% 2,279 11,781 46.58% 0 1 0.00% 0 3 0.01% 578 772 3.05% 4,060 25,291 04/30/2012 May 29, 2012 Detailed Staff Reports 11 22 of 41 Naples, Marco Island, Everglades CVB Guide Request Summary by Leisure Markets For the month of April 2012 Media Month YTD % YTD Consumer Magazines AAA Florida TourBook 2009 Edition 1 4 0% Arthur Frommer's Budget Travel June 2011 1 2 0% Coastal Living April 2012 175 357 4% Florida Travel & Life May /June 2011 0 4 0% Midwest Living January/February 2010 0 1 0% Other /Unknown 6 37 0% Redbook Midwest October 2011 0 1,477 15% Southern Living January 2012 122 2,518 25% Consumer Magazines 305 4,400 Consumer Directories 2009 Official Florida Vacation Guide 0 1 0% 2010 Florida Insider Guide - Quick Check 0 51 1 % 2010 Florida Insider Guide - Specific Target 0 13 0% 2010 Naples, Marco Island & the Everglades Visitors Guide 0 2 0% 2010 Visit Florida Magazine 2 6 0% 2010 Visit Florida Magazine - Quick Check 0 33 0% 2010 Visit Florida Magazine - Specific Target 0 6 0% 2011 Florida Insider Guide - Quick Check 3 17 0% 2011 Florida Insider Guide - Specific Target 2 6 0% 2011 Naples, Marco Island & the Everglades Visitors Guide 1 3 0% 2011 Visit Florida Magazine - Quick Check 26 800 8% 2011 Visit Florida Magazine - Specific Target 12 323 3% 2012 Visit Florida Magazine - Quick Check 111 250 3% 2012 Visit Florida Magazine - Specific Target 67 135 1% Florida Insider Guide April - September 2011 0 1 0% Phase V of Southwest Florida, Inc. Page 4 of 18 04/30/2012 May 29, 2012 Detailed Staff Reports 11 23 of 41 Naples, Marco Island, Everglades CVB Guide Request Summary by Leisure Markets For the month of April 2012 Media Consumer Directories Visit Florida Magazine December 2010 - September 2011 Consumer Directories Consumer E- Marketing Destination Broch u res. com Other /Unknown ParadiseCoast.com Miles Media Imports Phone info @paradisecoast.com Interactive Text Chat ParadiseCoast.com /Getaway Summer TAF ParadiseCoast.de Visit USA - France Visit USA - UK VisitFlorida.com Consumer E- Marketing Consumer Newspaper Other /Unknown Visit Florida In -State Insert April 2012 Consumer Newspaper Month YTD % YTD 0 1 0% 224 1,648 4 27 0% 4 33 0% 305 2,320 23% 302 2,296 3 19 0 1 0 4 76 400 4% 0 4 0% 0 1 0% 0 8 0% 1 5 0% 390 2,798 0 1 0% 1,120 1,120 11% 1,120 1,121 Grand Total: 2,039 9,967 ' YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 5 of 18 04/30/2012 May 29, 2012 Detailed Staff Reports 11 24 of 41 Naples, Marco Island, Everglades CVB Guide Request Summary by Fall In State Campaign For the month of April 201 Media Month YTD % YTD Grand Total: YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 6 of 18 04/30/2012 May 29, 2012 Detailed Staff Reports 11 25 of 41 Naples, Marco Island, Everglades CVB Guide Request Summary by Winter Northern Campaign For the month of April 201 Media Month YTD % YTD Chicago Chicago Television Campaign January - March 2011 0 2 100% Chicago 0 2 Grand Total: 0 2 YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 7 of 18 04/30/2012 May 29, 2012 Detailed Staff Reports 11 26 of 41 Naples, Marco Island, Everglades CVB Guide Request Summary by Spring /Summer In -State Campaign For the month of April 2012 Media Fort Myers /Naples Fort Myers /Naples PBS Spring /Summer 2010 Fort Myers /Naples Geo- Targeted In -State Online TripAdvisor.com (Online Geo- Targeted) April - August 2011 Geo- Targeted In -State Online Other /Unknown TV Campaign Other /Unknown Other /Unknown TV Campaign Grand Total: YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 8 of 18 Month YTD % YTD 0 1 5% 0 1 1 2 10% 1 2 2 18 86% 2 18 3 21 04/30/2012 May 29, 2012 Detailed Staff Reports 11 27 of 41 Naples, Marco Island, Everglades CVB Guide Request Summary by Niche Markets For the month of April 2012 Media Month YTD % YTD Niche Markets (Bridal /Honeymoon) Bridal Guide Added Value RSL July /August 2010 0 5 0% Bridal Guide Added Value RSL October /November 2010 0 3 0% Bridal Guide January/February 2011 17 84 1% Bridal Guide July /August 2011 4 210 3% Bridal Guide March 2011 4 41 1% Brides Florida April - September 2011 0 44 1% Niche Markets (Bridal /Honeymoon) 25 387 Niche Markets (ECO) Audubon (Natural Wonders of Florida) March /April 2010 0 1 0% Audubon (Natural Wonders of Florida) March /April 2011 0 184 3% Audubon (Natural Wonders of Florida) March /April 2012 85 229 3% Audubon (Natural Wonders of Florida) November /December 2011 12 571 9% National Geographic Traveler May /June 2012 181 182 3% Niche Markets (ECO) 278 1,167 Niche Markets (Golf) Play Florida Golf 2012 1,743 4,396 67% Niche Markets (Golf) 1,743 4,396 Niche Markets (Senior) AAA Going Places North March /April 2012 15 97 1 % AAA Going Places North May /June 2012 2 2 0% AAA Going Places South May /June 2010 0 2 0% AAA Going Places South May /June 2011 0 46 1% AARP - Southeast Region March /April 2011 1 2 0% AARP The Magazine April /May 2012 483 483 7% Niche Markets (Senior) 501 632 Phase V of Southwest Florida, Inc. Page 9 of 18 04/30/2012 May 29, 2012 Detailed Staff Reports 11 Grand Total: 2,547 28 C6,U2 * YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 10 of 18 04/30/2012 May 29, 2012 Detailed Staff Reports 11 29 of 41 Naples, Marco Island, Everglades CVB Guide Request Summary by Group Markets For the month of April 2012 Media Group Business - Association Meetings Professional Connect Meetings Magazine January 2012 Group Business - Association Meetings Professional Group Business - Corporate Meetings Professional Collaborate Meetings Magazine February 2012 Group Business - Corporate Meetings Professional Month YTD % YTD 0 10 45% 0 10 0 12 55% 0 12 Grand Total: 0 Y2 YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 11 of 18 04/30/2012 May 29, 2012 Detailed Staff Reports 11 30 of 41 Naples, Marco Island, Everglades CVB Guide Request Summary by International Markets For the month of April 2012 Media Month YTD % YTD United Kingdom Travel Trade Gazette February 2011 0 2 40% United Kingdom 0 2 North America (Canada) Canadian Television (Weather Channel) January 2011 0 1 20% Canadian Weather January 2011 0 1 20% North America (Canada) 0 2 Germany FTI 6213 Online August 2011 0 1 20% Germany 0 1 Grand Total: 0 5 YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 12 of 18 04/30/2012 May 29, 2012 Detailed Staff Reports 11 31 of 41 Naples, Marco Island, Everglades CVB Guide Request Summary by Miscellaneous For the month of April 2012 Media Month YTD % YTD CVB Office 4 8 2% Friend /Relative 4 40 9% Other /Unknown 9 122 27% TCTIA FAM October 2011 2 13 3% USV Product Show TA 2011 0 266 59% Grand Total: 19 449 YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 13 of 18 04/30/2012 May 29, 2012 Detailed Staff Reports 11 32 of 41 Naples, Marco Island, Everglades CVB Guide Request Summary by State For the month of April 2012 Phase V of Southwest Florida, Inc Page 14 of 18 Current Year Last Year State Month YTD % YTD Month YTD % YTD Florida 1,286 2,097 14.54% 475 3,255 13.25% Ohio 69 1,379 9.56% 182 989 4.03% Illinois 620 1,301 9.02% 328 1,645 6.70% Pennsylvania 97 937 6.50% 191 1,526 6.21% New Jersey 75 801 5.55% 152 1,073 4.37% Minnesota 541 778 5.40% 66 444 1.81% New York 132 606 4.20% 236 1,813 7.38% Michigan 67 581 4.03% 137 856 3.49% Indiana 69 538 3.73% 103 614 2.50% Virginia 46 474 3.29% 57 428 1.74% Texas 51 396 2.75% 140 1,325 5.39% Wisconsin 73 377 2.61% 104 577 2.35% North Carolina 45 358 2.48% 88 511 2.08% Georgia 51 333 2.31% 75 1,833 7.46% Tennessee 49 305 2.12% 67 384 1.56% Maryland 30 277 1.92% 61 505 2.06% California 69 242 1.68% 127 716 2.92% South Carolina 37 238 1.65% 45 300 1.22% Kentucky 33 224 1.55% 54 312 1.27% Missouri 35 216 1.50% 84 738 3.00% Massachusetts 44 211 1.46% 558 1,148 4.67% Iowa 23 184 1.28% 49 245 1.00% Alabama 19 156 1.08% 41 274 1.12% Connecticut 34 128 0.89% 75 335 1.36% Arkansas 18 117 0.81% 20 154 0.63% Arizona 23 109 0.76% 23 177 0.72% Louisiana 20 106 0.74% 40 245 1.00% Nebraska 6 92 0.64% 21 104 0.42% Colorado 16 86 0.60% 44 208 0.85% Washington 11 78 0.54% 34 193 0.79% Phase V of Southwest Florida, Inc Page 14 of 18 04/30/2012 May 29, 2012 Detailed Staff Reports 11 33 of 41 Naples, Marco Island, Everglades CVB Guide Request Summary by State For the month of April 2012 * YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 15 of 18 Current Year Last Year State Month YTD % YTD Month YTD % YTD Oklahoma 15 69 0.48% 18 183 0.75% West Virginia 7 67 0.46% 26 151 0.61% Mississippi 13 66 0.46% 25 147 0.60% Delaware 13 65 0.45% 14 69 0.28% Kansas 12 58 0.40% 22 140 0.57% Oregon 11 48 0.33% 13 116 0.47% New Hampshire 13 47 0.33% 40 125 0.51% Maine 9 43 0.30% 24 101 0.41% North Dakota 6 33 0.23% 5 39 0.16% South Dakota 5 29 0.20% 11 35 0.14% Rhode Island 1 27 0.19% 12 72 0.29% New Mexico 5 26 0.18% 9 54 0.22% Nevada 4 23 0.16% 7 68 0.28% Utah 6 20 0.14% 9 56 0.23% Vermont 6 14 0.10% 9 52 0.21% Montana 5 13 0.09% 10 39 0.16% District of Columbia 1 12 0.08% 7 43 0.18% Idaho 2 11 0.08% 5 40 0.16% Puerto Rico 0 8 0.06% 14 32 0.13% Hawaii 2 6 0.04% 7 21 0.09% Alaska 2 5 0.03% 6 19 0.08% Wyoming 2 5 0.03% 3 28 0.11% Armed Forces 0 0 0.00% 0 2 0.01% Northern Mariana Islands 0 0 0.00% 0 0 0.00% Virgin Island 0 0 0.00% 0 2 0.01% Grand Total: 3,829 14,420 3,973 24,561 * YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 15 of 18 04/30/2012 May 29, 2012 Detailed Staff Reports 11 34 of 41 Naples, Marco Island, Everglades CVB Guide Request Summary by Country For the month of April 2012 Phase V of Southwest Florida, Inc. Page 16 of 18 Current Year Last Year Country Month YTD % YTD Month YTD % YTD USA 3,829 14,420 84.58% 3,973 24,561 97.11% No Address Given 672 1,788 10.49% 28 127 0.50% Brazil 34 425 2.49% 4 82 0.32% Canada 20 180 1.06% 26 255 1.01% United Kingdom 13 80 0.47% 10 91 0.36% Germany 5 21 0.12% 0 11 0.04% Italy 3 20 0.12% 2 12 0.05% Portugal 2 17 0.10% 1 10 0.04% France 5 16 0.09% 1 9 0.04% Belgium 5 12 0.07% 0 7 0.03% Netherlands 1 11 0.06% 1 18 0.07% Pakistan 4 6 0.04% 0 3 0.01% Poland 2 6 0.04% 0 3 0.01% Argentina 1 5 0.03% 0 7 0.03% Denmark 2 5 0.03% 0 6 0.02% India 1 5 0.03% 3 9 0.04% Russia 2 5 0.03% 4 9 0.04% Indonesia 2 4 0.02% 0 2 0.01% Sweden 0 4 0.02% 0 3 0.01% Norway 2 3 0.02% 1 4 0.02% Australia 1 2 0.01% 1 5 0.02% Martinique 0 2 0.01% 0 0 0.00% Spain 0 2 0.01% 0 4 0.02% Switzerland 0 2 0.01% 0 3 0.01% Albania 1 1 0.01% 0 0 0.00% Bahamas 0 1 0.01% 0 0 0.00% Colombia 0 1 0.01% 0 0 0.00% Cuba 0 1 0.01% 0 0 0.00% Ukraine 0 1 0.01% 0 8 0.03% Uruguay 0 1 0.01% 0 0 0.00% Uzbekistan 1 1 0.01% 0 2 0.01% Phase V of Southwest Florida, Inc. Page 16 of 18 04/30/2012 May 29, 2012 Detailed Staff Reports 11 35 of 41 Naples, Marco Island, Everglades CVB Guide Request Summary by Country For the month of April 2012 Phase V of Southwest Florida, Inc. Page 17 of 18 Current Year Last Year Country Month YTD % YTD Month YTD % YTD Africa 0 0 0.00% 0 1 0.00% Antiqua 0 0 0.00% 1 1 0.00% Austria 0 0 0.00% 0 2 0.01% China 0 0 0.00% 2 2 0.01% Costa Rica 0 0 0.00% 0 1 0.00% Czech Republic 0 0 0.00% 0 1 0.00% Finland 0 0 0.00% 0 1 0.00% Ghana 0 0 0.00% 0 1 0.00% Iran 0 0 0.00% 0 3 0.01% Ireland 0 0 0.00% 0 2 0.01% Lithuania 0 0 0.00% 0 1 0.00% Luxembourg 0 0 0.00% 0 1 0.00% Macedonia 0 0 0.00% 0 2 0.01% Malaysia 0 0 0.00% 1 1 0.00% Mexico 0 0 0.00% 0 6 0.02% Moldova 0 0 0.00% 0 1 0.00% Peru 0 0 0.00% 0 1 0.00% Philippines 0 0 0.00% 0 2 0.01% Saudi Arabia 0 0 0.00% 0 2 0.01% Saudia Arabia 0 0 0.00% 0 1 0.00% Singapore 0 0 0.00% 0 1 0.00% Sri Lanka 0 0 0.00% 0 1 0.00% Switerland 0 0 0.00% 0 1 0.00% Turkey 0 0 0.00% 0 3 0.01% Vietnam 0 0 0.00% 1 1 0.00% Grand Total: 4,608 17,048 4,060 25,291 YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 17 of 18 04/30/2012 May 29, 2012 Detailed Staff Reports 11 36 of 41 Naples, Marco Island, Everglades CVB Special Fulfillment Requests by Category For the month of April 2012 Media Month YTD % YTD Meeting Planners Market Group Fulfillment 1 4 0% CVB Meeting Planner newsletter 3,215 3,215 98% GAP 0 4 0% Meeting Planner Kit Fulfillment 3 42 1% Meeting Planner Non -Kit Fulfillment 1 3 0% Post Show Followup Florida Huddle February 2012 0 1 0% Meeting Planners 3,220 3,269 99% Promotions PPD 2011 1 5 0% PPG 2011 1 3 0% PPP 2011 0 3 0% Promotions 2 11 0% Tour Operators Other /Unknown 0 8 0% Tour Operators 0 8 0% Travel Agents Other /Unknown 0 3 0% Travel Agents 0 3 0% Grand Total: 3,222 3,291 YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 18 of 18 Naples, Marco Island, Everglades CVB Year to Date Request Summary by Source April 2012 May 29, 2012 Detailed Staff Reports 11 Page 1 of 5 October November December Janua Februa March A rill Ma June July t September Total Publication 2010 2011 2010 2011 2010 2011 2017 2012 2011 2012 2071 2012 2017 2012 2011 2012 2011 12012F2011 2012 2011 2012 2011 2012 201012011 201112012 Guide Request Leisure Markets Consumer Me azines 0 2 0 0 1 0 1 0 0 1 1 0 0 0 0 0 0 1 0 0 0 6 4 AAA Florida TOu ook 2009 Edition Consumer Magazines 0 1 2 0 0 0 0 0 0 0 1 0 1 0 0 0 0 0 1 0 3 0 Arthur Fromm es Budget Travel Februa 2009 Consumer Magazines 0 0 0 0 0 0 0 0 0 1 25 0 391 0 297 0 57 0 22 0 792 2 Arthur Fromm Budget Travel June 2011 Consumer Ma azines 0 0 0 0 0 0 0 0 0 1 0 182 0 175 0 0 0 0 0 0 0 0 0 0 0 357 Coastal Living April 2012 Consumer Ma azines 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 0 Coastal Living May 2010 Consumer Magazines 3 0 0 0 0 0 0 0 0 0 0 0 0 0 15 0 0 0 0 0 0 0 0 0 900 0 Conde Nast Traveler February 2011 Consumer Magazines 0 0 0 0 0 0 0 0 609 0 209 0 67 91 0 36 0 14 0 7 0 250 4 Florida Travel & Life Ma /June 2011 Consumer Magazines 0 4 0 0 0 0 0 0 0 0 0 0 0 0 102 0 0 0 0 0 0 0 0 0 1 1 Midwest Living January/February 2010 Consumer Magazines 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 3 0 5 0 4 0 63 37 Other /Unknown Consumer Me azines 5 4 14 5 5 4 11 4 4 4 8 10 0 6 0 2 0 0 0 0 0 0 0 0 1 529 0 1,529 1.47 Redbook Midwest October 2011 Consumer Magazines 0 1,477 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 38 0 0 0 0 0 38 0 Sherman's Travel A ril/Ma 2011 Consumer Me azines 0 0 0 0 0 0 0 0 0 0 0 0 0 122 0 0 0 0 0 0 0 0 0 0 0 2,518 Southern Living January 2012 Consumer Ma azines 0 0 0 0 0 0 0 735 0 1.285 0 376 0 0 0 0 0 0 0 1 0 0 0 72 0 Southern Living Travel Florida March 2010 Consumer Magazines 21 0 7 0 9 0 5 0 9 0 10 0 10 0 0 0 0 0 0 0 0 0 0 0 2 0 Woman's World November 15 2010 Consumer Magazines 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 465 0 374 0 78 011.563 0 3,659 4,400 Sub Total for Consumer Magazines 29 1.487 26 5 16 4 16 740 622 1 291 227 568 78 305 145 Consumer Directories 1 1 3 0 0 0 0 0 0 0 0. 0 0 0 1 0 0 0 7 1 2009 Official Florida Vacation Guide Consumer Directories 0 0 2 0 0 0 7 8 5 3 0 10 0 210 0 40 0 33 0 23 0 5 0 376 51 2010 Florida Insider Guide - Quick Check Consumer Directories 7 13 1 11 18 15 18 0 0 105 0 18 0 12 0 12 0 3 0 168 13 2010 Florida Insider Guide - Specific Target Consumer Directories 4 3 0 3 4 5 4 1 2 1 4 0 0 0 0 0 0 0 0 0 0 0 4 2 2010 Na les Marco Island & the Eve lades Visitors Guide Consumer Directories 0 0 0 1 0 0 2 1 2 0 0 0 0 0 0 0 2 0 1 0 1 0 16 6 2010 Visit Florida Magazine Consumer Directories 6 2 1 0 0 0 3 1 0 1 0 0 1 2 1 0 1 0 25 0 9 0 12 0 1 403 33 2010 Visit Florida Magazine - Quick Check Consumer Directories 65 7 63 16 49 4 116 6 118 0 206 0 513 0 226 0 15 0 1 0 2 0 510 6 2010 Visit Florida Magazine - Specific Target Consumer Directories 34 1 28 3 15 0 29 2 36 0 87 0 158 0 105 0 0 0 0 0 0 0 17 2011 Florida Insider Guide - Quick Check Consumer Directories 0 0 0 0 0 0 0 0 0 4 0 10 0 3 0 0 0 0 0 0 0 0 0 0 0 0 0 6 2011 Florida Insider Guide - Specific Target Consumer Directories 0 0 0 0 0 0 0 0 0 2 0 2 0 2 0 0 0 0 0 0 0 0 0 0 0 t 3 2011 Naples, Marco Island & the Everglades Visitors Guide Consumer Directories 0 0 0 0 0 1 0 1 0 0 0 0 0 1 1 0 0 0 191 0 198 0 101 0 780 800 2011 Visit Florida Magazine - Quick Check Consumer Directories 0 110 0 701 0 59 0 150 0 203 0 151 0 26 105 0 185 0 0 49 0 470 323 !,"I "' -!• ." ', ! azine - 5 ecific Ta et Consumer Directori es 0 47 0 42 0 34 0 60 0 87 0 41 0 12 41 0 113 0 115 0 92 Directories 0 0 0 0 0 0 0 0 0 1 0 138 0 111 0 0 D 0 0 0 0 0 0 0 0 250 2012 Visit FlordaMa azine -Quick Check Consumer 0 0 0 0 0 0 68 0 67 0 0 0 0 0 0 0 0 0 0 0 135 2012 Visit Florida Magazine - Specific Target Consumer Directories 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 Florida Insider Guide April - September 2011 Consumer Directories 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Visit Florida Magazine December 2010 - Se tember 2011 Consumer Directories 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5 0 0 Visit Florida Magazine January - September 2011 Consumer Directories 0 0 1 0 0 0 0 0 0 0 0 0 0 0 3 0 1 0 0 393 0 337 0 173 0 3 680 7 648 Consumer E- Marketin 5 7 5 14 6 9 4 9 0 10 0 5 0 5 0 6 0 86 27 DestinationBrochures.com Consumer E- Marketin 6 2 5 1 2 4 8 4 3 0 3 0 2 0 5 0 4 0 46 33 Other /Unknown Consumer E- Marketing 1 5 4 5 4 2 5 6 6 4 3 5 6 305 270 0 416 0 337 0 333 0 257 0 4 225 2 320 ParadiseCoast.com Consumer E- Marketing 256 227 322 193 236 390 533 484 518 440 436 281 312 400 ParadiseCoast.com/Getavm Summer TAF Consumer E- Marketing 0 4 0 78 0 50 0 66 0 88 0 38 0 76 907 0 541 0 659 0 59 0 41 0 2.207 Consumer E- Marketing 0 1 0 0 0 1 1 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 4 ParadiseCoast.de 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 Visit USA - France Consumer E- Marketing 0 0 0 0 5 0 5 0 4 0 t 0 4 0 31 8 Visit USA- UK Consumer E- Marketing 1 2 2 5 0 0 2 0 3 0 2 1 2 0 1 0 6 5 VisitFlorida.com Consumer E- Marketing 0 0 0 1 1 0 2 2 1 1 0 0 0 1 1 0 0 0 0 0 0 Sub Total for Consumer E- Marketin 264 241 333 283 243 467 551 565 535 541 455 331 329 390 1,195 0 975 0 1.007 0 403 0 313 0 6,602 2,798 Consumer News a er 0 0 0 0 0 2 0 America's Best Vacations In -State Insert October 2009 Consumer Newspaper 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 _ Fall In -State Insert Collinson October 17 2010 _ Consumer�ews a er _ -- 0 0 0 0 0 0 0 0 2 150 0 Fall Out -of -State Insert AB Collinson October 10 2010 Consumer Newspaper 0 0 2 150 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 18 1 Other /Unknown Consumer Newspaper 3 0 2 0 1 1 2 0 1 0 2 0 0 0 3 0 1 0 0 0 2 0 0 0 0 1 120 Visit Florida In -State Insert April 2012 Consumer News a er 0 0 0 0 0 0 0 0 0 0 0 0 011.120 0 0 0 0 0 0 0 0 Visit Florida In -State Insert June 2011 Consumer News a er 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1.059 0 1 996 0 0 0 0 0 3 055 0 1 Visit Florida In -State Insert May 2071 rids Ir Consumer Newspaper 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 089 0 0 0 0 0 3 089 0 Winter State Insert Februa 2011 Consumer News a er 0 0 0 0 0 0 0 0 0 0 2.494 0 104 0 0 0 0 0 0 0 0 0 0 0 2 598 127 Sub Total for Consumer Newspaper 5 0 4402 0 82 1 2 0 1 0 2 496 0 704 1 120 3 0 7 060 0 5 085 0 2 0 2 0 73 243 1 Leisure Markets 41411.9`12 4,857 465 427 571 742 1,535 1 327 2 136 3.478 1,309 1 193 2 039 2 1!0 0 2 878 0 6 859 0 820 0 2 057 0 27 784 9 967 Winter Northern Campaign Page 1 of 5 Naples, Marco Island, Everglades CVB Year to Date Request Summary by Source April 2012 May 29, 2012 Detailed Staff Reports 11 Page 2 of 5 October November I December January February March Aril I Ma June Jul V er Total 2010 2011 2010 2011 2010 2011 2011 2012 2011 2012 2011 2012 2011 2012 2011 2012 2011 2012 2011 2012 2011 2012 2011 2012 201012011 201112012 Publication Guide Request Chico o 0 0 0 0 0 0 17 1 18 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 2 Chicago Television Campaign January. March 2011 Chicago 0 0 1T 1 18 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 35i 2 Sub Total for Chicago 0 0 0' 0 National 0 0 0 0 0 0 15 0 35 0 49 0 0 0 0 0 0 0 0 0 0 0 0 0 96 0 National Weather Channel December 2010 - March 2011 National 0 0 0 0 0 0 15 0 35 0 49 0 0 0 0 0 0 0 0 0 0 0 0 0 96 0 Sub Total for National New York 0 0 0 0 1 0 30 0 11 0 3 0 0 0 0 0 0 0 0 0 0 0 0 0 44 0 New York Television Cam ai n January March 2011 New York 0 0 1 0 30 0 11 0 3 0 0 0 0 0 0 0 0 0 0 0 0 0 u 0 2 Sub Total for New York 0 0 1 64 1 52 0 0 0 0 0 0 0 0 0 0 0 0 0 175 Winter Northern Campaign 0 0 0 0 1 0 62 S rin SummerInStateCampaign All Florida Markets 0 0 0 0 0 0 0 0 0 0 5 0 0 0 0 0 0 0 0 0 5 0 FCTA Florida Cable April - August 2011 All Florida Markets 0 0 0 0 0 0 0 0 0 0 0 0 1 0 1 0 1 0 1 0 0 0 4 0 Florida Cable Partnership Florida S rin Summer 2010 All Florida Markets 0 0 0 0 0 0 1 0 0 0 0 0 1 0 0 0 1 0 0 0 0 0 3 D Florida PBS Florida S rin Summer 2010 All Florida Markets 0 0 0 0 0 0 0 0 0 0 7 0 1 0 2 0 1 0 0 0 12 0 Sub Total for All Florida Markets 0 0 0 0 0 0 0 0 1 0 0 0 Fort Myers/Naples 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 Fort Myers/Naples PBS Spring/Summer 2010 Fort Myers/Naples 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 Sub Total for Fort M rs /Na les 0 0 0 0 0 1 0 0 0 0 G..-Tar ted Instate Online —+0—. 0 0 0 0 0 0 0 3 0 2 0 1 0 1 0 0 0 7 0 FCTA Florida Cable April - August 2011 Geo -Tar eted In -State Online 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 Tri Advisor.com Geo -Targeted eted In State S rin Summer 2010 Geo -Ta eled In -Stale Online 0 0 1 0 0 0 1 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 0 0 1 2 Td Advisor.wm Online Geo -Ta ete April - Au us12011 Geo -Ta ted In -State Online 0 1 0 0 0 0 0 0 0 1 0 2 0 2 0 1 0 0 0 10 2 Sub Total for Geo -Targeted eted Instate Online 0 1 1 0 0 0 1 0 0 0 0 0 0 .1 MismUFt. Lauderdale & West Palm Beach 01 0 0 0 010 5 0 5 0 3 0 0 0 0 0 13 0 Miami/Ft. Lauderdale Television Campaign April - August 2011 MiamVFt. Lauderdale & West Palm Beach 0 0 011 Ol 0 0 0 0 I 1 0 01 D 0 0 0 0 0 0 0 0 0 0 2 0 West Palm Beach Television Campaign April - August 2011 Miami/Ft. Lauderdale & West Palm Beach 0 0 011 0 0 0 0 0 1 0 0 0 0 0 0 0 0 1 0 0 0 0 0 1 0 West Palm Beach Television Campaign SprinalSurnmer 2010 Miami/Ft. Lauderdale & West Palm Beach 0 0 01 0 0 0 0 0 01 0 0 0 5 0 5 0 4 0 0 0 0 0 16 0 Sub Total for Miami/Ft. Lauderdale & West Palm Beach 0 0 0 0 0 0 0 0 1 0 1 0 0 Orlando 0 0 0 0 0 0 0 0 0 1 0 1 0 4 0 8 0 1 0 0 0 15 0 Orlando Television Campaign April - August 2011 Orlando 0 0 0 1 0 1 0 4 0 8 0 1 0 0 0 15 0 Sub Total for Orlando 0 0 0 0 0 0 0 0 0 0 0 Other /Unknown TV Campaign 5 11 32 0 53 0 23 9 2 13 0 15 0 10 0 6 0 1 0 162 18 Other /Unknown Other /Unknovm TV Campaign 0 0 0 5 10.. 9 2 13 0 15 0 10 0 6 0 1 0 162 18 Sub Total for Other /Unknown TV Campaign 0 0 0 5 5 11 32 0 53 0 23 Tam /St. Petersbur 4 0 0 0 it 0 Tampa/St. a ers u e vision a ar n n- u us 0 0 0 0 0 0 0 0 0 01 0 5 0 1 0 1 0 40 0 01 ill 0 Sub Total for Tam alSt Petersburg 0 0 101 3 34 0 28 0 27 0 13 0 1 0 226 21 S rin Summer Instate Campaign 0 1 1 5 5 12 33 0 55 0 24 0 Niche Markets Niche Markets (Bridal/Honeymoon) 10 0 15 0 10 0 9 0 8 0 7 0 15 0 1 0 1 0 1 0 195 5 Bridal Guide Added Value RSL Ju /Au ust 2010 Niche Markets BridaVHone moon 86 5 32 0 10 0 2 0 3 0 7 0 1 0 3 0 2 0 622 3 Bridal Guide Added Value RSL October /November 2010 Niche Markets (Bridal/Honeymoon) oon 304 1 226 2 33 0 14 0 17 0 1 0 0 0 5 0 0 0 5 0 1 0 125 0 Bridal Guide Added Value RSL Se tember 2010 Niche Markets (Bridal/Honeymoon) oon 57 0 28 0 2 0 8 0 13 0 5 0 0 0 0 0 0 0 0 0 0 0 52 0 Bridal Guide January/February 2010 Niche Markets (Bridal/Honeymoon) oon 16 0 14 0 7 0 4 0 6 0 4 0 1 0 195 0 335 0 302 0 89 0 58 0 1 923 84 Bridal Guide January/February 2011 Niche Markets BridaVHone oon 0 22 74 12 201 11 170 10 115 8 150 4 234 17 0 0 55 0 582 0 292 0 9291 210 Bridal Guide July/August 2011 Niche Markets (Bridal/Honeymoon) moon 0 112 0 42 0 16 0 16 0 13 0 7 0 4 0 0 47 0 18 0 21 0 12 0 1.2741 41 Bridal Guide March 2011 Niche Markets BridaVHone moon 0 5 0 5 0 5 40 14 465 5 477 3 119 4 75 0 1 0 0 0 0 0 0 0 39 0 Bridal Guide Ma /June 2010 Niche Markets BridaVHone moon F. 0 6 0 8 0 2 0 3 0 1 0 3 0 10 0 104 0 56 0 8 0 19 0 44 Brides Florida April -Se tember 2011 Niche Markets BridaVHone oon 0 13 0 8 0 5 0 8 0 9 364 1 69 0 53 0 Destination Weddings & Honeymoons January/February 2011 Niche Markets (Bridal/Honeymoon) moon 0 0 0 0 0 0 0 0 0 0 0 0 0 Wedding Guide #38 Niche Markets BridaVHone moon 0 0 0 0 0 0 1 0 0 0 0 0 514 0 433 0 709 0 385 0 387 Sub Total for Niche Markets Bridal /Hone on 468 158 380 69 263 37 258 48 639 35 1 024 15 439 25 344 0 J673 Niche Markets ECO 0 0 117 0 73 0 29 0 23 0 14 0 6 D 1 0 0 0 0 0 0 0 0 0 0 Audubon Great Fbrida Birdin Trail November /December 2010 Niche Markets ECO 22 0 11 0 12 1 11 0 2 0 0 0 0 0 0 0 0 0 0 0 1 Audubon Natural Wonders of Florida Mamh/A ril 2010 Niche Markets ECO 58 0 34 0 4 132 0 213 0 104 0 230 0 80 0 173 0 184 Audubon Natural Wonders of Florida Mamh /A riI 2011 Niche Markets ECO 0 99 0 37 0 22 0 12 0 10 133 0 0 0 0 0 0 0 0 0 0 0 Audubon Natural Wonders of Florida March/April 2012 Niche Markets ECO 0 0 0 0 0 0 0 0 0 0 0 144 0 85 0 0 0 0 0 0 0 0 0 Audubon Natural Wonders of Florida November /December 2011 Niche Markets ECO 0 0 0 175 0 5ll 0 202 0 103 0 29 0 12 0 0 9 0 1 D 0 0 0 0 338 "229 Audubon Added Value RSL Janua /Februa 2011 Niche Markets ECO 0 0 0 0 0 0 147 D 110 0 40 0 23 0 8 0 0 0 0 0 0 0 0 0 D 622 Nations Geo ra hic Trave er Janua /Februa 2011 Niche ECO 0 0 0 0 31 0 148 0 149 0 94 0 0 0 Page 2 of 5 Naples, Marco Island, Everglades CVB Year to Date Request Summary by Source April 2012 May 29, 2012 Detailed Staff Reports 11 Page 3 of 5 October November December Janua Feb rua March Aril May June Jul t September Total Publication 2010 2011 2010 12011_2010 2011 2011 2012 2011 2012 2011 2012 2011 2012 2011 2012 2011 2012 2011 2012 2011 2012 2011 2012 201012011 201112012 Guide Request 0 0 0 0 0 0 0 0 0 1 0 181 0 0 0 0 0 0 0 0 0 0 0 182 National Geographic Traveler May,/June-i(3112 Niche Markets CO) E0 0 0 0 0 0 0 2 0 677 0 287 0 118 0 30 0 0 0 1.114 0 Undiscovered Florida VF Insert NG M - September 2011 Niche Markets EGO 0 0 0 0 0 0 0 178 765 278 899 0 400 0 349 0 770 0 173 0 3,552 1,167 Sub Total for Niche Markets ECO 58 99 751 212 326 72 335 214 294 114 292 Niche Markets Go 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10 0 Naples Shark Shootout December 2010 Niche Markets Go 0 0 0 0 10 0 0 0 386 0 0 0 0 0 5.175 0 0 0 0 0 0 0 0 0 6.6 0 Play Florida Golf 2010 Niche Markets Go 631 0 0 0 354 0 98 0 0 112 0 0 0 0 0 0 0 553 0 0 0 665 0 Play Florida Golf 2011 Niche Markets Go 0 0 0 0 0 0 0 0 0 0 0 1 743 0 0 0 0 0 0 0 0 0 0 0 4 396 Play Florida Golf 2012 Niche Markets Go 0 0 0 0 0 0 0 0 0 606 0 2 047 0 0 0 0 0 553 0 0 0 7 318 4 396 Sub Total for Niche Markets Go 631 0 0 0 364 0 98 0 386 606 0 2.047 112111.743 5.17 0 Niche Markets Senior 0 0 0 0 0 82 0 15 0 0 0 0 0 0 0 0 0 0 0 97 AAA Going Places North MarohlA ri12012 Niche Markets Senior 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 2 AAA Goin Places North Ma /June 2012 Niche Markets Senior 0 0 0 0 0 0 0 0 4 0 0 0 0 0 1 0 0 0 0 0 7 2 AAA Goin Places South Ma /June 2010 Niche Markets Senior 2 0 0 1 0 0 0 1 0 0 0 0 294 0 118 0 159 0 42 0 70 0 695 46 AAA Goin Places South Ma /June 2011 Niche Markets Senior 0 21 0 21 0 2 1 1 3 0 0 1 8 0 0 37 0 0 0 0 0 0 0 5 439 2 AARP - Southeast Region MarchlA ril 2011 Niche Markets Senior 0 0 0 0 0 1 0 0 2 0 3 527 0 1 551 1 322 0 0 0 0 0 0 0 0 483 AARP The Ma azine A ril/Ma 2012 Niche Markets Senior 0 0 0 0 0 0 0 0 0 0 0 0 0 483 0 0 0 0 155 0 160 0 42 0 70 0 6 141 632 Sub Total for Niche Markets Senior Niche Markets 2 7 159 21 276 0 531 22 303 0 953 3 112 1 692 2 264 5 1 324 0 755 3 527 4 843 83 2 323 1 563 2 279 501 2 547 616 7 034 011.06 9 0 942 0 1.414 0 628 0 22,968 6,582 Group Markets Group Business - Association Meetin s Professional 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10 Connect Mee tin s Magazine January 2012 Group Business - Association Meetings Professional 0 0 0 0 0 0 0 0 0 10 0 0' 0 0 0 0 0 0 0 0 0 10 Sub Total for Group Business - Association Meetin s Professional 0 0 0 0 0 0 0 0 0 10 0 0 0 0 0 Group Business -Corporate Meetin s Professional 0 0 0 0 12 0 0 0 0 0 0 0 0 0 0 0 0 0 12 Collaborate Meetings Magazine February 2012 Group Business -Corporate Meetings Professional 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 12 Sub Total for Group Business - Cor orate Meetin s Professional 0 0 0 0 0 0 0 0 0 0 0 12 0 0 0 Group Business Association 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 FSAE Association January/February 2011 Group Business Association 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 Sub Total for Group Business Association 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 1 22 Group Markets 0 0 0 0 0 0 0 0 0 10 1 12 0 0 0 International Markets United Kingdom 0 0 0 0 1 0 0 0 0 0 0 0 0 0 1 2 Travel Trade Gazette Februa 2011 United Kingdom 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 0 0 1 2 Sub Total for United Kingdom 0 0 0 1 0 7 0 0 0 0 0 0 0 0 1 0 North America Canada 0 0 0 0 0 0 0 0 0 0 0 0 0 1 Canadian Television Weather Channel) January 2011 North America Canada 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 1 ana ion e 0 0 0 0 0 0 0 0 0 0 0 0 0 2 Sub Total for North America Canada 0 0 0 0 0 1 0 1 0 0 0 0 German 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 FTI 82B Online Au ust 2011 German 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 FVW February 2011 German 0 0 0 0 0 0 1 0 0 0 0 0 0 1 1 Sub Total for German 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 International Markets - Additional Market Penetration 0 0 0 0 2 0 USA Travel Guide January - September 2010 International Markets - Additional Market Penetration 0 0 1 0 0 0 1 00 0 0 0 0 0 0 0 0 0 0 0 2 0 Sub Total for International Markets - Additional Market Penetration 0 0 1 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 5 International Markets 0 1 1 1 0 2 2 1 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 Miscellaneous 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 i 1 Other /Unknown Consumer Magazines 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 1 Other /Unknown Consumer Directories 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 1 CVB Office Consumer E- Marketing 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 Other /Unknown Consumer Newspaper 0 0 1 0 Other /Unknown North America Canada 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 Friend/Relative FH— URelative 21 6 7 1 6 9 5 12 6 16 9 13 4 7 4 8 0 7 0 8 0 8 0 5 0 101 40 CVB Office Naples, Marco Island Everglades CVB 17 2 2 1 0 0 1 0 0 0 0 0 0 4 1 0 0 0 1 0 0 0 1 0 23 7 Other /Unknown 11 14 14 12 10 15 27 33 17 22 18 14 11 9 20 0 17 0 15 0 10 0 17 0 186 119 Other /Unknown 0 0 0 0 0 0 0 0 0 0 0 0 558 0 0 0 0 0 0 0 0 0 0 0 558 0 Boston Globe Travel Show March 2011 Travel Agent 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 Other /Unknown Travel A enl 0 0 0 0 0 0 0 0 0 0 0 13 TCTIA FAM October 2011 Travel Agent 0 7 0 1 0 0 0 1 0 0 0 2 0 2 0 0 0 0 0 28 0 Travel A nt Travel A nt 0 0 1 0 7 0 10 0 5 0 3 0 2 0 1 0 0 �9.91 0 1 0 3 0 USV Product Show TA 2011 Travel Agent 0 0 0 266 0 0 0 0 0 0 0 0 0 0 0 0 0 D 0 0 0 0 0 0 899 266 449 Miscellaneous 30 29 24 286 20 20 50 38 32 34 22 578 19 31 0 26 0 19 0 26 Page 3 of 5 Naples, Marco Island, Everglades CVB Year to Date Request Summary by Source April 2012 May 29, 2012 Detailed Staff Reports 11 Page 4 of 5 October November Deeember Janw Februa March Aril Ma June Ju t Se tember Total Publication 2010 2011 2010 2011 2010 2011 2011 2012 2011 2012 2011 2012 2011 2012 2011 2012 2011 2012 2011 2012 2011 2012 2011 2012 201012011 201112012 Guide Request Total Guide Request Requests, 1.603 2.221 5 414 1 060 1 406 717 1 81 1,942 2 808 2 934 8 432 3 666 4 060 4 606 9 240 0 4 001 0 7 853 0 2 266 0 2 706 0 51 357 17,048 Arts Culture Herita a Guide t Leisure Markets Consumer E- Marketing 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 1 0 ParadiseCoast.com Consumer E- Marketin 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 1 0 Sub Total for Consumer E- Marketing 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 1 0 Leisure Markets 0 E0.0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Miscellaneous 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 1 0 Other /Unknovm Other /Unknovm 0 - 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 1 0 Miscellaneous 0 0 0 0 0 0 1 0 0 0 0 0 0 0 !Total Art Culture 3 Herita Guide Requests* 0 0 0 0 0 0 0 0 Page 4 of 5 Naples, Marco Island, Everglades CVB Year to Date Request Summary by Source April 2012 May 29, 2012 Detailed Staff Reports 11 Page 5 of 5 October I November December I Janus February I March A ril Ma June Jul t September Total Publication 2010 2011 2010 2011 2010 2011 2011 2012 2011 2012 2011 2012 2011 2012 2011 2012 2011 1201212011 12012 2011 2012 2011 12012 201012011 2011/2012 Guide Request Special Fulfillment Film Commission PPD 2011 Film Commission Film Commission 0 0 0 0 0 0 0 0 01 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 0 0 Matlin s to Partners 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 2 0 Meeting Planners Market Group Fulfillment Boston Sales Calls 2010 CVB Meeting Planner newsletter Destination Showcase Chicago June 2011 GAP Meetin Planner Kit Fulfillment Meeting Planner Non -Kit Fulfillment Other /Unknown Destination Showcase Chicago June 2011 Destination Showcase Washin ton DC 2011 Florida Huddle February 2012 Houston Music in Paradise May 2011 Market Group Fulfillment Meeting Planners Meeting Planners Meeting Planners Meeting Planners meeting Planners Meeting Planners Meetin Planners Post Show Followu Post Show Followu Post Show Followu Post Show Followu 3 16 0 0 0 10 1 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 8 1 0 0 0 0 0 0 0 0 0 2 1 0 0 0 0 0 0 0 0 0 0 0 5 0 27 0 0 0 0 1 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 3 0 0 0 0 1 0 0 0 0 7 1 0 0 0 0 0 1 0 0 0 0 8 0 0 0 0 0 0 1 0 0 0 1 5 1 0 0 0 1 0 0 0 0 0 0 4 1 0 0 0 0 0 0 0 0 0 0 22 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 36 0 0 1 0 3.215 0 0 3 1 0 0 0 0 0 0 0 0 0 2 4 0 0 0 0 0 186 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5 2 4 0 0 423 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 1 7 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 1 6 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 3 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8 16 0 5 7 60 6 30 423 36 0 186 4 0 3,215 0 4 42 3 0 0 0 1 0 Houston May 2011 Post Show Followu 0 0 0 0 0 0 0 0 0 0 0 0 0 0 38 0 0 0 0 0 0 0 0 0 38 0 Plannin Connection Expo 2011 SW Florida Bridal Show 2011 Post Show Followu Post Show Followu 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 114 167 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 114 167 0 0 TSAE Power Luncheon 2011 Destination Showcase Chicago June 2011 Meetin Planners Post Show Fotlowu Pre-Show Post Card 0 0 30 0 0 2 0 0 9 0 0 3 0 0 32 0 0 4 0 0 3 0 0 9 0 0 9 0 0 9 0 0 5 0 0 22 29 0 348 0 0 3,220 0 93 323 0 0 0 0 0 434 0 0 0 0 0 9 0 0 0 0 0 11 0 0 0 0 0 5 0 0 0 29 93 1.2118 0 0 3.269 Promotions PPD 2011 Promotions 0 0 0 1 0 0 4 0 0 3 17 0 2 1 1 0 4 0 1 0 2 0 1 0 32 5 _ _ PPG 2011 Promotions 0 0 0 1 0 0 1 0 0 1 0 0 1 1 4 0 0 0 1 0 0 0 0 0 7 3 PPP 2011 Promotions 0 1 0 2 0 0 1 0 3 0 8 0 S. 0 5 0 1 0 1 0 2 0 0 0 27 3 Summer VIP 2010 Promotions 1 0 12 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 13 0 Promotions 1 1 12 4 0 0 6 0 3 4 2 10 0 5 0 3 0 4 0 1 0 79 11 Tour Operators Other /Unknown Tour Operators 1 0 0 0 0 2 0 2 0 2 0 0 0 0 0 1 0 1 0 1 0 4 8 223 0 1 0 1 0 0 1 0 0 223 227 0 a Tour Operators 1 0 0 0 0 2 0 2 0 2 0 0 0 #�o Travel Agents —+0_0 Boston Sales Calls 2010 Travel Agents 16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 i6 0 Other /Unknown Travel Agents 6 0 3 0 0 1 0 2 0 0 0 7 0 1 0 2 0 0 0 0 0 20 3 Peninsula Travel Attendance 2010 Travel Agents 0 0 75 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 75 0 Travel Agents 22 0 78 0 0 1 0 2 0 0 0 7 0 1 0 2 0 0 0 0 0 111 3 Total Special Fulfillment Requests: 54 3 99 7 32 7 10 13 12 15 31 4 357 13. 340 663 0 17 0 16 0 7 0 1 63a 3,291 Grand Total: 1 657 2,224 5 513 1 067 1 438 724 1 592 1 855 2 820 2 949 6 463 3 690 4 417 7830 9 580 JO 4 664 0 7 870 0 2 283 0 2 713 0 52 997 20 339 to et Text Chat 3 3 26 16 34 7 6 37 5 5 8 16 0 20 0 9 0 18 0 69 30 Page 5 of 5