BCC Minutes 06/16/1994 B (Budget Workshop) Naples, Florida, June 16, 1994
LET IT BE REMEMBERED, that the Board of County Commissioners in
and for the County of Collier, and also acting as the Board of Zoning
Appeals and as the governing board(s) of such special districts as
have been created according to law and having conducted business
herein, met on thls date at 2:45 P.M. in BUDGET WORKSHOP Sg$SION in
Building "F" of the Government Complex, East Nap]es, Florida, with the
following members present:
CHAIRMAN: Timothy J. Constantine
VICE-CHAIRMAN: Betrye J. Matthews
John C. Norris
Michael J. Volpe
Burr L. Saunders
ALSO PRESENT: Ellte Hoffman and Marilyn Fernley, Deputy Clerks;
Nell Dotrill, County Manager; William Hatgert, Assistant County
Manager; Ken Cuyler, County Attorney; Jennifer Edwards, Assistant to
the County Manager; Leo Ochs, Administrative Services Administrator;
Jeff Walker, Risk Management Director; Tom Whitecotton, Human
Resources Director; Ken Pineau, Emergency Management Director; Norris
I~ams, Emergency Services Administrator; Steve Camell, Purchasing
Director; Skip Camp, Factlttles Management Director; Tom Conrecode,
Office of Capital Projects Management Director; Mike Smykowski, Acting
Budget Director; Bob Byrne, Ed Finn and Jean Gansel, Budget Analysts;
Diane Brubaker, Public Affairs Coordinator; Sandy Taylor, Real
Property Director; Diane Flagg, Emergency Services Educational Quality
Control Manager; Barbara Wescott, Automated Information Systems
Coordinator; Jim Ward, Pelican Bay Services Division Administrator;
and Sue Ftlson, Administrative Assistant to the Board.
oo,
Page
June 16, 1994
Tape#1
Legal notice having been published in the Naples Daily News on
June 10 and 14, 1994, as evidenced by Affidavit of Publication filed
with the Clerk, a workshop was held to review the line item budget for
1994-95.
Acting Budget Director Smykowski advised that overall, the General
Fund has Increased 7% and is being balanced at this time by levying
the roll back millage rate of 3.6395 mills. He noted there is 5~ for
contingencies and $1.5 million for cash flow which includes 6.5~ for
salary ad3ustments. He indicated that 2% ts budgeted for attrition
for the County Manager's Agency.
Mr. $mykowskt pointed out that capital pro3ects have had a major
impact on the general fund and a number of the expanded servtces are
associated with the operating costs for those projects.
Mr. Smykowskt explained that the Road program is balanced by
reallocating gas taxes from Road and Bridge to the Capital Funds.
Mr. Smykowski stated that $2 million from the Community
Development Fund was transferred to pay off the pro rata share of the
bond issue associated with construction of the Development Services
Building. He noted that rather than offsetting ad valorem taxes, this
one time revenue source was used and ts shown as an additional pay
down on the $13 mlllion roads issue.
With regard to the MSTD General Fund, Mr. Smykowskl indicated that
staff proposes to le%ry 6.8% below the rollback millage rate. He noted
there is a large carry forward variance from last year due to the
savings in 0ommunity Development, reorganizations and a reduction in
staffing levels. He remarked that the carry forward actually grows
from $900,000 in the adopted budget to $2.3 mtll~on. He related that
a portion of this money is set aside for the payment of impact fee
walvers which are current unfunded l~abtlitles of the MSTD General
Fund.
Mr. Smykowskl reported that there is an increase in expanded
requests which reflect the Immokalee Pool. He noted that the ad
Page 2
June 16, 1994
valorem impact is shown tf the Board desires to fund this project.
Indicated that this will be discussed as a part of the Parks and
Recreation Budget on June 20, lgg4.
(200)
Emergency Services
He
Budget Analyst Ed Finn called attention to Page i which reflects
the Program Budget Summary and Indicated that the majority of this
budget is Base Level Service and Management & Administration which is
ranked "Essential".
Mr. Finn pointed out that the position of a Communications
Director for the 800 Mhz system is included in the forecast expen-
ditures on Page 2. He indicated that the anticipated expenditure for
thts position for FY 94 is $11,400. He remarked that the annual cost
of this position Is $48,400.
Emergency Management
Mr. Finn explained that Pages 3 and 4 reflect the Program Budget
and Budget for Emergency Management. He noted that Page 5 details the
actual spread sheet of the budgeted expenditures. He revealed that
last year there were two part time positions budgeted, however, those
positions are not requested in next ¥ear's budget. He revealed that
the forecast Increase in expenditures is due to paying two years of
radio communication maintenance out of this year's budget.
Helicopter Operations
Mr. Finn referred to the Helicopter Operations Budget as shown on
Page ?. He reported that this budget includes $35,000 for the
overhaul of the aircraft engine expected in FY 98. He remarked that
there are increases in aviation insurance and aircraft maintenance.
Medical Examiner
Mr. Finn called attention to the Medical Examtner's Budget on Page
g, and noted a 10~ increase in expenditures resulting from an increase
from 5% to 10% in retirement benefits.
Page 3
June 16, 1994
I~okalee Medical Assistance Program
Mr. Finn explained that Page 11 reflects the Immokalee Medical
Assistance Program. He indicated that staff originally requested
additional funding to enhance the shuttle service for this program,
however, the County Administrator recommended against same and has
taken $23,000 out of the budget result]ng in the same amount of money
as the current fiscal year.
In response to Commissioner Matthews, Diane Flagg reported that
the Immokalee Clinic has asked to extend their hours of operation and
other funding sources are currently being researched to do so. She
noted that the Clinic has requested that the shuttle be provided to
meet the extended hours.
County Manager Dorrlll cited that he suggested that the shuttle
service should be looked at more closely to determine what the actual
cost is per trip. He revealed that an EMT drives the van or station
wagon. He noted he is not convinced, based on the usage, that if the
hours are extended, that the County should automatically extend its
obligation to transport people to Naples. He stated that he asked to
see some projected usage to determine whether it is worth the County's
cost to extend an additional EMT.
In answer to Commissioner Matthews, Ms. Flagg advised that the
shuttle service provides two round trips per day.
Division of Forestry/Fire Control
Mr. Finn referred to the Division of Forestry Budget as detailed
on Page 14. He related that this is an agreement to provide the
Division of Forestry funding, on a per acreage basis, to assist the
County in fighting fires in the rural areas.
Isles of Capri Firm Control District
Mr. Finn pointed out that the Isles of Capri Fire Control District
Budget is reflected on Page 16. He indicated that this is a volunteer
fire district that levies 1/2 mill to support the operating budget as
Page 4
June 16, 1994
well as the debt service payment for the station expansion which was
completed last year. He noted that reserves are being accumulated for
the eventual replacement of the pumper unit.
Ochopee Fire Control District
Mr. Finn stated that Page 18 details the Ochopee Fire Control
District Budget. He recalled that during budget workshops last year,
a debate was held with regard to the use of Collier County Fire
Control funds. He remarked that staff proposed to increase the
transfer to Ochopee in order to balance that fund due to losing a good
portion of ad valorem revenue resulting from the Phoenix/Collier land
exchange. He indicated that the Board elected to allow staff to
budget for additional PILT money which was anticipated as a result of
that transaction and/or provide a general fund subsidy in the event
the PILT money did not materialize. He noted that the PILT money has
not materialized and therefore, a general fund subsidy is provided to
the Ochopee Fire District in the amount of $80,000.
Mr. Finn stated that assuming that the EMS Department will be
taking over the ambulance service in the Ochopee Fire District, a
savings of $140,000 per year would be realized by the Ochopee tax-
payers. He noted that as a result of not providing the $80,000
general subsidy, the full tax savings cannot be passed on to those
taxpayers, however, their taxation will be reduced from 3.1 mills to
2.67 mills.
Mr. Finn advised that the operating costs of upgrading the Ochopee
area ALS unit is $274,000 per year.
In response to Commissioner Volpe, Emergency Services
Administrator I~ams stated the Western Gateway ambulance is housed in
Everglades City and the new ambulance will also be housed in
Everglades City.
County Manager Dorr~11 remarked that the current budget, as pre-
sented, recommends dissolving Western Gateway Ambulance service and
replacing it with an advanced llfe support EMS unit for the entire
Page 5
June 16, 1994
eastern portion of the County to the Broward County Line.
Commissioner Norris stated it will be more expensive to provide
these services in a rural area because of the population density,
however, the service does need to be provided.
Collier Countr~ Fire Control District
Budget Analyst Finn pointed out that Page 21 reflects the Collier
County Fire Control District. He Indicated that 2 mills is levied in
order to provide fire service in the unincorporated area. He recalled
that the Board ranked this program as "Discretionary".
Emergency Services Administrator Ijams advised that he has met
with Chiefs Shank and Petersen. He indicated that there have been in
excess of 140 responses Into this area by either the Golden Gate or E.
Naples Fire Districts. He noted that these responses Include medical
calls.
County Manager Dotrill stated that the Board of County
Commissioners is responsible for providing some mechanism to respond
to emergencies within areas that are not covered under Independent
Fire District boundaries.
In response to Commissioner Volpe, Mr. Finn reported that the
remainder of the County pays for their share of the EMS Department
through the general fund ad valorem. He indicated that the people of
Ochopee pay that millage in addition to paying another millage through
the fire districts to support the Western Gateway Ambulance Service.
Emergency Medical Services
Mr. Finn called attention to the Emergency Medical Services Fund
on Pages 24 and 25 and noted several expanded requests as detailed on
those pages. He indicated that helicopter staffing is ranked as
"Essential" and the ALF Interfacility Transport Unit is adding four
paramedics and is also ranked "Essential". He remarked that the
annual cost to upgrade the Everglades City/Ochopee area BLS Ambulance
Service to Advanced Life Support is $274,000.
Mr. Finn explained that the current revenue budget is based on BCC
000, , 07
Page 6
June 16, 1994
direction, obtained during program budget workshops, to reduce EMS
user rates to the maximum allowed by Medicare. He noted that
accepting assignment is a significant change and the general fund ad
valorem will be used as a subsidy.
Tape ~2
Mr. Finn pointed out that Page 26 details the EMS Impact Fee Fund.
In response to Commissioner Matthews, Ms. Flagg advised that pre-
sently the vehicles to be utilized are at maximum gross weight and
staff is looking toward more cost effective vehicles. She noted that
the manufacturers recommend going to a larger chasts vehicle in this
regard.
Ms. Flagg stated that the total projected additional cost for
larger chasts vehicles is between $90,000 - $95,000. She revealed
that staff is working with other agencies in an attempt to keep these
costs down.
County Manager Dotrill remarked that a projection has been
completed by Fleet Management and he will provide this Information to
the Board.
Mr. Finn called attention to Page 27, the Emergency Medical
Services Trust Fund. He recalled that this fund was used to purchase
the helicopter. He noted this is a grant supported fund.
Mr. Finn stated that the Miscellaneous Grants Fund is reflected on
Page 28. He explained that the figures shown in the FY 94/95 forecast
are for emergency management upgrades, capital improvements and a
State Forestry grant.
800 Mhz Inter-government Radio Communications Program
Mr. Finn detailed the 800 Mhz Inter-government Radio
Communications Program on Page 29. He noted this is a new fund and
supported by a $12.50 surcharge on movtng traffic violations.
Im~okalee Medical Assistance Trust and Agency Fund
Mr. Finn stated that the Immokalee Medical Assistance Trust &
Agency Fund is shown on Page 30. He advised that donations from the
Page 7
3une 16, 1994
public have been less than usual. He indicated that this fund will
not be shown next year, assuming there will be no donations this year.
· '* Recess 3:50 P.M. - Reconvened 4:00 P.M. ~''
(420)
AdR~nistrattve Services
Budget Analyst Byrne referred to Page 3 of the budget packet which
details the Fleet Management Fund 521 which includes all the opera-
ttons. He remarked that personal services have increased 7.5% due to
overtime and "beeper time". He noted that the largest items relating
to operating expenses include fuel purchases, parts and repair work
provided by outside vendors in the amount of $1.6 million. He
revealed that these costs are passed on to the user departments.
Commissioner Volpe noted that the original projected savings have
been exceeded by bringing fleet management in-house.
In response to Commissioner Volpe, Administrative Services
Administrator Ochs stated that it would be beneficial to share common
equipment and facilities with the Sheriff's Office. He advised that
there does not appear to be a great deal of interest from the School
Board and the City of Naples in this regard.
Mr. Byrne called attention to Page 4 detailing the Motor Pool
Capital Recovery Fund. He explained that money is set aside from the
operating departments budgets to avoid large spikes in their budgets
when it becomes time to replace vehicles.
County Manager Dotrill explained that a computerized tracking
record is maintained on every piece of equipment. He revealed that
certain pieces of specialized equipment are leased because they would
be in the yard and under utilized for specific types of repairs.
AutoBated Informt~on
Mr. Byrne stated that Page 7 reflects the Automated Information
Systems budget. He advised that there are two expanded requests
ranked "Discretionary" and total $47,500.
are increasing by 1/3.
He Indicated that reserves
Page 8
June 16, 1994
Risk Management
Mr. Byrne called attention to Page 9 depicting the Rtsk Management
Budget. He reported that the Property/Casualty fund has increased due
to clalms and premium costs. He noted that billings to operating
departments have ~ncreased to take these items into account.
Mr. Byrne stated that the Group Health and Life Insurance Fund is
show~ on Page 11. He affirmed there is a large reduction in this fund
due to withdrawal of the Sheriff's Office from the health plan.
Responding to Commissioner Constantine, Risk Management Director
Walker revealed that an RFP was prepared for private insurance
carriers. He divulged that post cards were sent out to 36 vendors and
11 requests for the materials were received. He noted that one
response was received for a straight PPO proposal in Ft. Myers.
County Manager Dotrill advised that Reserves are now in excess of
$2 million, noting that staff has done a fine job managing the Self
Insured program.
Mr. Byrne pointed out that the Workers' Compensation Insurance
Fund is shown on Page 13. He advised there is one expanded service
request in the amount of $19,200 for a vehicle for use by the Safety
Officer.
Mr. Walker remarked that the Safety Officer spends 80% of h~s time
in the field working with employee groups and conducting training
sessions.
Commissioner Constantine suggested that consideration be given to
using one of the 29 vehicles from the motor pool that are being phased
OUt.
Mr. Ochs remarked that it is possible that one of the phased out
vehicles may be able to be utilized for the Safety Officer.
County Manager Dotrill suggested that an evaluation be conducted
as to which vehicles will be traded in and those that will be surplus
next year and provide this information to the Board at the wrap up.
· '' At this time, Deputy Clerk Fernle¥ replaced Deputy Clerk Hoffman
Automated Information System
Page
June 16, 1994
Commissioner Constantine stated that a part time secretary may be
able to alleviate some administrative duttes of existing staff,
thereby eliminating the need for another system analyst.
Mr. Ochs responded that a part time secretary will not be able to
assist in the area of minor programming and operations without having
that specific type background. He pointed out that Staff is not anti-
cipating increasing subscriber rates to fund the additional staff but
actually is proposing to decrease rates slightly.
Commissioner Constantine commented that he cannot understand how
training and minor programming will require a full time person to
accomplish.
Mr. Ochs explained that present Staff works daily until 6:00 PM
and after. He stated that back-ups and upgrades to the system must be
accomplished on weekends and off hours while training, trouble
shooting and responding to user problems are addressed during normal
business hours.
Commissioner Constantine questioned who is presently providing
telephone support, document scanning and general secretarial duties?
Mr. Ochs responded that there ts no secretary now and Staff does
their own typing, answering of telephones and prepare purchase orders
as time allows.
Commissioner Constantine pointed out that current computer staff
is not utilizing all their time on computer expertise and a part time
secretary will free up enough existing staff time to eliminate excess
daily hours and weekend work.
Mr. Ochs stated that Staff will still have to perform some duties
during off hours.
Commissioner Matthews stated that a full time secretary would
alleviate computer experts from performing any secretarial duties and
would allow for staggered hours, thereby eliminating overtime hours.
Mr. Ochs indicated that Ms. Wescott needs to free her time to
migrate the configuration away from the central system which requires
evaluation of software products, hardware and network components which
Page 10
June 16, 1994
is time consuming.
Commissioner Matthews potnted out that examining the validity of
an entire new system and Going to a personal computer environment is
different than what was previously discussed.
Mr. Ochs explained that two (2) Staff members are attempting to
research and analyze a new configuration for the system along with
handling the day-to-day operations, training, user support, back-up
and security of the system. He pointed out that another technical
person would free up Ms. Wescott's time for the research and develop-
ment aspect of the pro3ect.
In response to Commissioner Constantine, Mr. Ochs replied that 20
to 30 hours per week is necessary for the research and development of
a new system.
Commissioner Constantine indicated that a part time secretary
will free up 20 hours to be devoted to research and development.
It was the consensus of the Board that the part time secretary
position remain In the budget but eliminate the request for a system
analyst.
Facilities Management
Bob Byrne, Budget Analyst, stated that the Facilities Management
budget is increasing 13.3 percent overall due to additional main-
tenance costs for new facilities coming on-line.
Mr. Byrne explained that expanded services include ground main-
tenance for the Golden Gate Estates library and air conditioning coil
cleaning.
In response to Commissioner Volpe, Skip Camp, Facilities
Management Director, stated that the $98,000 requested for the air
conditioninG coil cleaning is an annual expense. He indicated that
the manufacturer recommends coil cleaning two to four (2-4) times per
year but will be performed only once a year.
Commissioner Matthews questioned how much efficiency in the
cooling system the County is losing?
Page
June 16, 1994
Mr. Camp responded that Florida Power & Light indicated that 15
percent of efficiency is lost. He pointed out that other cost effec-
tive measures that have been initiated within the County have reduced
electric costs from $.1! to $.08 per kilowatt hour. Mr. Camp stated
that OSHA is also requiring better air quality in the work place which
will be realized by the coil cleaning.
Commissioner Matthews pointed out that wear and tear on the air
conditioning system will also be reduced.
In response to Commissioner Volpe, County Manager Dorrtll
informed that a meeting is scheduled in the middle of July with
Sheriff Hunter on utilizing prisoners for ground maintenance which
could reduce the cost but until the program is finalized, he recom-
mends retaining the budgeted amount.
Mr. Byrne indicated that inmate labor is utilized on weekends for
which the County pays $1,045 per month.
No objections were voiced on the expanded services.
(2076)
~U~L~ Resources
Bob Byrne, Budget Analyst, stated that the Human Resources budget
represents a decrease of 2.4 percent attributable to savings in per-
sonal services expenditures due to turnover.
Mr. Byrne pointed out that an additional $1,500 is included in
the budget for the RSVP Program which was requested from the RSVP
provider.
In response to County Manager Dotrill, Tom Whitecotton, Human
Resources Director, stated that the RECAP Coordinator position is
being advertised and is a full time position with a salary of $24,000
plus social security and operating expenses for a total of $30,000.
Mr. Whitecotton indicated that inclusion of volunteer coordination
with the position has been discussed.
Commissioner Constantine voiced concern about paying $30,000 for
a RECAP Coordinator when only four to six (4-6) positions are proposed
to be filled in the RECAP program initially.
Page 12
June 16, 1994
Mr. Dotrill explained that the RECAP Coordinator position has not
been budgeted but will be incorporated for review at the first public
budget hearing in September. He stated that enough interest in the
RECAP program has been expressed to warrant the position and the
Coordinator will also work on other volunteer programs.
In response to Commissioner Volpe, Mike Smykowski, Acting Budget
Director, stated that a Volunteer Coordinator was included in the
Court Administration budget.
Commissioner Volpe questioned incorporating the RECAP Coordinator
position into the Volunteer Coordinator position and having one (1)
person perform all coordination work.
In response to Commissioner Matthews, Mr. Whitecotton replied
that a retirement contribution must be paid for the position but a
savings will be realized regarding health insurance and other benefit
areas.
Capt. Ed Day spoke on this item.
(2355)
Purchasing
Bob Byrne, Budget Analyst, stated that the Purchasing budget
represents a decrease primarily due to a decrease in data processing
costs.
(2372)
Real Property Management/Administration
Bob Byrne, Budget Analyst, stated that operating expenses are
increasing due to Immokalee Cemetery expenses and a large increase in
insurance charges. He indicated that revenues are declining due to
the Water Management Department being included in the General Fund and
General Fund departments are not charged by the Real Property
Department for services.
Commissioner Matthews requested that any information that has
been collected regarding privatization of the Immokalee Cemetery be
forwarded to her.
Mr. Byrne explained that the GAC Land Trust budget forecasts
Page 13
June 16, 1994
operating expenses to include $150,000 in design fees for the Golden
Gate Estates Park and the Golden Gate Estates Library. He stated that
$129,$00 is for the Sheriff's Office gun range.
Mr. Byrne pointed out that $150,000 in revenue for surplus land
sales has been included in the budget.
(2459)
Public Affairs Office
Bob Byrne, Budget Analyst, stated that the Public Affairs Office
budget reflects a four percent (4~) increase.
Mr. Byrne indicated that the budget includes mail room operations
in the operating expense portion and two (2) employees, formerly with
the Clerk of Courts, have been added with the expenses for the posi-
tions shown in the personal services portion of the budget. He
explained that the change has no net effect on the budget.
Diane Brubaker, Public Affairs Coordinator, explained that only
interoffice mail is handled by Central Mail Services off campus and
there is no charge for the service to the Constitutional Officers
other than the cost of postage.
Commissioner Volpe pointed out that the Constitutional Officers
charge the Board of County Commissioners an administrative charge for
any requested services.
Mr. Byrne stated that the Central Mail Services Department is
included in the allocation of the indirect cost plan.
(2§59)
Administrative Services Administration
Bob Byrne, Budget Analyst, stated that the Administrative
Services Administration budget represents a 4.5 percent increase.
Commissioner Matthews questioned if the 3 to 4.5 percent
increases in the budgets are due to the proposed salary increases?
Mike Symkowski, Acting Budget Director, stated that salary
increases represent most of the increases but in some instances the
cause is turnover and health insurance.
In response to Commissioner Matthews, County Manager Dotrill
Page
June 16, 1994
explained that two percent (2%) attrition was budgeted in the County
Manager's Agency only.
(2681)
Peltca~ Bay
There were no questions on the Pelican Bay budget.
(2731)
Country Attorney
Jean Gansel, Budget Analyst, stated that the requested County
Attorney budget represents a 5.6 percent Increase which is being off-
set by Risk Management paying the County Legal Department for certain
insurance litigation services previously performed by outside
insurance counsel.
County Attorney Cuyler stated that there ts an .8 percent
increase in net cost to the general fund after applying offsets. He
explained that in an effort to decrease costs, a reorganization of
Internal positions is taking place with a move toward more in-house
litigation.
In response to Commissioner Volpe, Ms. Gansel replied that
$125,000 is included in the budget for outside legal counsel.
(2813)
Board of County Commissioners
Sue Filson, Administrative Assistant to the Board, stated that
the Board of County Commissioners budget represents a seven percent
(7%) increase due mainly to one (1) additional secretarial position
and associated costs to provide enhanced customer service.
Ms. Gansel informed the Board that the Clerk has requested that
the Other General Administration budget be discussed on Friday,
June 17, 1994 when reviewing his budget.
Ms. Gansel stated that the Tourist Development Fund is two (2)
separate funds for special projects, one for promotion and one for
beach renourishment. She indicated that all anticipated revenues from
approved projects will be placed in reserve for allocation when the
Tourist Development Council makes recommendations to the Board of
County Commissioners.
000
Page 15
June 160 1994
Count~Z Manager
Jean Gansel, Budget Analyst, stated that the County Administrator
budget reflects a six percent (6~) increase.
In response to Commissioner Constantine, County Manager Dotrill
indicated that the summer interns are temporary part-time positions
and are not funded through the regular budget process. He explained
that John Yonkosky is a temporary full time employee and is funded
through the County Manager's office via budget transfers through the
current fiscal year.
Ms. Gansel stated that the County Administrator Board Related
Costs budget indicates a 5.3 percent decrease due to reduced printing.
In response to Commissioner Volpe, Mr. Dorrill indicated that the
the cost of printing the Board of County Commissioners weekly agenda
utilizing Kozmik Kopies is less than the County or the School Board
can reproduce it.
In response to Commissioner Constantine, Mr. Dotrill stated that
the printed agenda which now appears in the Sunday newspaper can be
scrolled and broadcast via cablevision, thereby saving $23,000 in
advertising costs.
Jennifer Edwards, Assistant to the County Manager, informed the
Board that scrolling the agenda will not cover 100 percent of cable
subscribers because of limited channel frequencies in some areas.
Commissioner Saunders pointed out that not all citizens subscribe
to cablevision and even though not all citizens purchase the Naples
Daily News, the opportunity exists.
Commissioner Matthews stated that Immokalee receives cablevision
from LaBelle and parts of Golden Gate Estates do not have cablevision
service.
Mr. Dorrill stated that the County has a legal obligation to
print the notice of meeting and the agenda index is printed in the
Sunday newspaper. He explained that any alternatives considered will
be in lieu of the agenda index being printed.
Page 16
June 16, 1994
Ms. Gansel stated that the Cable Franchise budget is a new budget
and was established due to professional fees incurred for reviewing
franchise applications and Staff anticipates that the renewal process
will produce additional professional fees. She explained that capital
cost include a timer for government access channel which will provide
for automatic cablecasting for evening programming.
In answer to Commissioner Constantine, Ms. Gansel replied that
costs associated with cable administration are paid for with cable
franchise fees estimated to be over $1,000,000.
(3454)
Office of Capital Projects Management
Ed Finn, Budget Analyst, stated that the operating budget for the
Office of Capital Projects Management reflects the consolidation of
six (6) County departments into one (1) department and indicates a
1.2 percent increase. He explained that the bulk of the capital
expenditures is for data processing equipment.
Mr. Finn explained that budget revenues are generated by the
individual capital projects being charged for the time that the Office
of Capital Projects expends on the project via a billing system and
rate schedule.
In response to Commissioner Constantine, Tom Conrecode, Office of
Capital Projects Management Director, stated that the biggest expense
for the data processing equipment is licensing all work stations with
the same software.
Tape #3
In response to Commissioner Constantine, County Manager Dorrill
replied that the $8,000 for professional development travel is an
obligation to the Department of Professional Regulation to keep pro-
fessional licenses current.
Jean Gansel, Budget Analyst, stated that the Pine Ridge
Industrial Park MSTU and Naples Production Park budgets represent
miscellaneous costs associated with the completion of the projects.
She explained that any remaining funds will be transferred to the
Page 17
June 16, 1994
construction debt service.
Ms. Gansel stated that the permit was received in January 1994 to
maintain the Sabal Palm Road Extension MSTU roadway and the proposed
budget is for the continued maintenance of existing roadway and to
continue efforts required to obtain a permit for construction.
Ms. Gansel stated that the Forest Lakes Roadway and Drainage fund
provides for continuing maintenance of the previously completed
improvements.
Ms. Gansel stated that the Chokoloskee Island MSTU fund was
created for a feasibility study for water and lighting improvements
and the purpose has been fulfilled.
Ms. Gansel stated that the Marco Island Beach Renourishment MSTU
fund has been prepared to provide for minimum operating expenditures
with the remaining portion of previously generated funds being held in
reserves for future uses as directed by the Board of County
Commissioners.
Ms. Gansel stated that the East Naples Fire Hydrant fund was
started in 1980 and has been delayed indefinitely.
Commissioner Matthews questioned why the East Naples Fire Hydrant
fund is being maintained7
Ms. Gansel explained that monies were collected and until
something is done with the funds, the County must continue maintaining
the fund.
Mr. Dotrill stated that the original project was to install addi-
tional fire hydrants in East Naples but no interest was voiced. He
indicated that funds collected have been earning interest and research
to determine if the County can legally return the funds precludes use
of the funds for any reason other than what it was collected for.
Commissioner Matthews questioned if the funds can be turned over
to the East Naples Fire District7
Mr. Dotrill stated that the County Attorney should investigate
the possibility because the funds might be utilized for maintaining
existing hydrants or maybe the East Naples Fire District installs fire
hydrants.
Page 18
June 16, 1994
( 9o)
Office of ~anagement and Budget
Jean Gansel, Budget Analyst, stated that the budget for the
Office of Management and Budget reflects a 14 percent increase due to
a proposed enhanced budget preparation and control program.
In response to Commissioner Volpe, County Manager Dotrill
informed the Board that the Acting Utilities Administrator's salary is
paid from the utilities enterprise fund, He explained that the
increase is attributable to a new position.
In response to Commissioner Constantine, Mike Smykowski, Acting
Budget Director, stated that Item 2, Enhanced Budget Preparation and
Control, and Item 4, Enhanced Budget Preparation and Control (Level l)
are results of the County budget growth of approximately $100 million
since 1988 with an additional 42 funds being reviewed, monitored and
prepared on an annual basis. He indicated that Staff has absorbed
work previously performed by the Clerk's Finance Department relative
to the budget amendment process, public hearing materials, etc., and
is striving to development alternative revenue sources.
In response to Commissioner Constantine, Mr. Symkowski explained
that Item 5, Management and Productivity Analysis, is necessary since
the Budget Office resources are utilized as an in-house consulting
group, providing assistance with the capital projects consolidation
and subsequently developing the billing system and indirect cost
allocations.
Commissioner Constantine indicated that Item 5, Management and
Productivity Analysis, and Item 6, Research, Public Information,
Committee Staff Support, should be eliminated.
Mr. Smykowski stated that the Management and Productivity
Analysis produced the consolidation of the Office of Capital Pro3ects
Management as well as other cost effective measures.
Mr. Smykowski indicated that the research and public information
areas are utilized by the County Manager's Office, internal staff and
the Board Office for general information requests and is an existing
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June 16, 1994
function.
Commissioner Constantine questioned why $27,000 should be
expended to continue an existing function which is considered
discretionary7
Commissioner Matthews stated that the Management and Productivity
Analysis should remain in the budget because of the privatization
research being completed.
Mr. Smykowski stated that review of the impact fee ordinances
will be a responsibility of the Budget Office, in part, due to the
Board electing to minimize utilizing outside consultants.
Commissioner Saunders suggested flagging both Item § and Item 6
for further discussion.
Commissioner Matthews pointed out that the Privatizatlon
Committee should have information available the first week of August,
1994.
There being no further business for the good of the County, the
Workshop was adjourned by order of the Chair - Time: 5:30 PM.
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