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BCC Minutes 06/21/1994 RNaples, Florida, June 2], 1994 LET IT BE REMEMBERED, that the Board of County Commissioners in and for the County of Collier, and also acting as the Board of Zoning Appeals and as the governing board(s) of such special districts as have been created according to law and having conducted business herein, met on this date at 9:00 A.M. in REGULAR SESSIOM in Building "F" of the Government Complex, East Naples, Florida, with the following members present: CHAIRMAN: Timothy J. Constantine VICE-CHAIRMAN: Betrye J. Matthews John C. Norris Michael J. Volpe Burr L. Saunde~s ALSO PRESENT: Sue Barbiretti and Marilyn Fernley, Deputy Clerks; Netl Dotrill, County Manager; Bill Hargett, Assistant to the County Manager; Ken Cuyler, County Attorney; David Weigel, Assistant County Attorney; D~ck Clark, Interim Community Development Services Administrator; Wayne Arnold, Acting Site Plan Review Director; Bob Mulhere, Acting Current Planning Manager; Tom Olliff, Public Services Administrator; Tom Conrecode, OCPM Director; Ed Kant, Senior Traffic Engineer; Ron Cook, Utilities/Finance Director; John Boldt, Water Management Director; Deputy Rosa Hernandez-Whtte, Collier County Sheriff's Office; and Sue Fi]son, Administrative Assistant to the Board. Page Tape el (92) Item #2 AGE& - APPROVED WITH CHANGES June 21, 1994 Commissioner Saunders moved, seconded by Commissioner Volpe and carried unanimously, to approve the agenda with the changes as detailed on the Agenda Change Sheet and the following additional items. 1. Item #8D1 - To be heard as the last ltem on the agenda. ~o~ GO0~'~=' 07 Page 2 (92) Item#2A CONSENT AGENDA - APPROVED AND/OR ADOPTED June 21, 1994 The motion for approval of the consent agenda is noted under Item #16. (106) Item ~4A EMPLOYEE SERVICE AWARDS - PRESENTED Commissioner Saunders congratulated the following employees for service with Collier County Government: Andres Hernandez - 5 Years, Road and Bridge Wilma Iverson - 5 Years, Real Property Clndy Penney - 5 Years, Compliance Services (133) Item #4B Presented Presented Presented SPECIAL PRESENTATION TO THE BCC FROM THE ECONOMIC DEVELOPMENT COUNCIL'S CHAIRMAN, R. SCOTT CAMERON - PRESENTED R. Scott Cameron, Chairman of the Economic Development Council (EDC), reported on the positive impact on Collier County in regard to the film industry. He noted that the films "Captiva" and "Just Cause", have recently been filmed in the County. He thanked County Staff, the Sheriff's Office and the Collier County School Board for their efforts and cooperation. Mr. Cameron read the letters that the EDC received from Warner Brothers and Captiva Film, Inc. s$* Commissioner Volpe Jotned the meeting at this time (489) Item #4C PROCLAMATION DESIGNATING THE WEEK OF JUNE 20-26, 1994 AS AMATEUR RADIO W~MK - ADOPTED Upon reading of the Proclamation, Commissioner Saunders moved, seconded b~[ Commissioner Matthews and carried unanimously, that the Proclamation designating the week of June 20-26, 1994 as Amateur Radio Week be adopned. Proclamation accepted by Don Brown, former President of the Amateur Radio Association of Collier County, also known as WB2QLP. Page 3 June 21, 1994 (589) 'Itel #5 BUD43ZT AMENXM4~NTS 94-437, 94-447 AND 94-452 - ADOPTED Acting Budget Director Mike Smykowski requested adoption of the three (3) routine Budget Amendments as shown in the Executive Summary. Commissioner Norris moved, seconded by Co~niesioner Saunders and carried unanimously, that Budget Amendments 94-437, 94-447 and 94-452 be adopted. (628) Item#TA RAAEEL BRAUN RE WAIVER OF TIPPING FEES - COUNTY TO PAY FOR TIPPING FEES Raakel Braun stated that she is the owner of a parcel of property that has been used as an illegal dumping ground. She stated that she has received a notice from Code Compliance requiring that she clean the property. She said that she would like to have the property cleaned but requested that the County waive the tipping fees. In response to Commissioner Volpe, Ms. Braun replied that she has owned the property for approximately 19 years and this condition has developed in the past five years. Commissioner Volpe recalled that in the past, property owners in Collier County found themselves in the same position and the Board was unable grant any relief to allow for the waiver. County Manager Dotrill remarked that the Board cannot waive the tipping fees. He said that the Board can transfer money from the General Fund to replace the revenue in the Solid Waste Fund. In response to Commiss~oner Constantine, Interim Community Development Administrator Clark replied that the amount of debris ~s not substantial. It was the consensus of the Board that with the finding that hnder this unique circumstance which creates a public nuisance, that the Board transfer funds from the General Fund to Ihe Solid Waste Fund to cover the tipping fees and require Ms. Braun to fence the property. Page 4 Item #~ June 21, lgg4 Commissioner Saunders advised Ms. Braun to monitor the property in the future. (888) GARY R. DIXON RE SETBACK REQUIREMENTS - STAFF TO PROPOSE AMENDMENTS TO THE LAND DEVELOPMENT CODE Commissioner Matthews announced that this issue had been settled late last week. She explained that the problem was that Staff required a 30 foot setback on Mr. Dtxon's property and it has beHn resolved to a 20 foot setback. Wayne Arnold, Acting Site Development Review Director, stated that he spoke to Mr. Dixon last week. He said that Mr. Dixon's understanding of the Code was misconstrued. He said that Mr. Dixon's suggestion is a good one. He said that Staff will develop a Land Development Code change regarding non-conforming lots. Commissioner Matthews described the location of the property and explained that there are many parcels of land that are one acre or less but Agricultural setbacks are being applied to them. (927) Item #SAZ OPTIONS FOR FURTHER LIMITING THE EXTENT OF CONSTRUCTION POSSIBLE PRIOR TO SUBMISSION OF THE REQUIRED SPOT SURVEY TO VERIFY REQUIRED SETBACKS INCLUDING THE CONSIDERATIONS AND RECOMMENDATIONS FOR THE DEVELOPMENT SERVICES ADVISORY COMMITTEE - STAFF DIRECTED TO ASK DEVELOPMENT SERVICES ADVISORY COMMITTEE TO DEVELOP FINES TO BE IMPLEMENTED THROUGH THE CONTRACTORS' LICENSING BOARD AND TO ADD A PROMINENT WARNING TO THE BUILDING PERMIT Bob Mulhere, Acting Current Planning Manager, stated that the Board directed Staff to bring back recommendations regarding after- the-fact variances after reviewing the issue with the Development Services Advisory Committee. Mr. Mulhere stated that since 1990, when the 10 day spot check became effective, the average number of after-the-fact variance requests is six per year. He said that some are attributed to existing structures that may have been discovered through a title search. He said that some result in construction errors when placing forms. Page 5 · .:.:. ,. June 21 , 1994 ~,~?, "- Mr. Mulhere presented three options to the Board. He said that · .-~.,"; ~ the first option requires that the spot survey be required at the time '.i'~.:'.., .:~::~./.' the forms and/or steel is in place. He reported that the Development -/~.,,: .,.,,~..:!!. Services Advisory Committee (DSAC) expressed concern because the forms "~=:;;(,- could be shifted without the knowledge of the developeF. ~. Nulhe~e ~eve~led that the second option ~ould ~equi~e the spot ~:::~'~{~"~'~.u=vey .imultaneou. to o~ before the Floo~ Elevation Inspection :~.::'-,~ithe=eby not allowing any addition~l work beyond pouring the floo~. :~:;~?:' ~u~den on the ove~helming majority of contractors .ho ~e in · ~ ~mplt~nce with set back requirements. He stated that the DSAC felt ':~.',' .-~ 'f at hi8 i~ the most viable action. He said that no specific ~:..,' .~ .: . . .' ~ · ::~:{~":~:~' 8clplinary action has been suggested.  ' "' Co~issione~ Norris suggested that a short notice should be promi- ~:~ S~ntly displ~yed on the building permit w~rning that if an encroach- : .:,~:~:,~.,. :,nt occurs that would require a variance the contractor m~y be ,i~':~e~t~ed to remove that portion of the structure that causes the ' '~{""' ~:~ . Co~ts8ioner Volpe ~ecalled that in the past problem8 have cur~ed due to the surveyor~s error. He suggested that Staff be l]owed to administratively grant ~n e~croachment up to six inches :'~ ~,~, tmder cer in circumstances. .~ ~!~2 ..' ,. t a ~::":Mr. Clark agreed that Commissioner Volpe's suggestion is a valid ~e. He stated that the Contractors* Licensing Board and the Code ':, orcement Board have a substantial amount of quasi-judicial !,!,~ Yo Commissioner Harthews stated that she would like to see the DSAC ~velop suggestions regarding a dtsc!plinarY program. Commissioner Norris stated that he agrees with Commissioner arthews. He reiterated his suggestion that a prominent warning be Page 6 June 21, 1994 displayed on the building permit. Commissioner Harthews moved, seconded by Commissioner Norris, that Staff be directed to ask the Development Services Advisory Committee to Investigate the possibility of instituting fines to be Implemented by the Contractors' Licensing Board and that a warning be prominently displayed on the building permit that the contractor may be required to remove the encroaching portion of the structure. Mr. Clark asked if Staff would review the Owner/Builder permits as well to determine other options? Commissioner Norris stated that there will have to be a different procedure for Owner/Builder. He said that the Owner/Builder will have to be notified in written and verbal form when he picks up his permit. Upon call for the question, the motion carried unanimously. (1538) Item #8&2 RESOLUTION 94-447 RE PRELIMINARY ACCEPTANCE OF THE ROADWAY, DRAINAGE, WATER AND SEWER IMPROVEMENTS FOR THE FINAL PLAT OF "PINE RIDGE CROSSING" - ADOPTED In response to Commissioner Matthews, Administrative Assistant to the Board Ftlson explained that the owner of the property requested that this Item be brought before the Board a week early because they wanted to have their grand opening. She confirmed that all the paper- work was prepared and that the item was scheduled to be placed on the Consent Agenda next week, -:. Acting Site Plan Review Director Arnold confirmed that this Is a routine Item. Cmlsetoner Matthews moved, seconded by Commissioner Norris and carried unanimously, that the Roadway, Drainage, Water and Sewer ~" improvements be accepted for the final plat of "Pine Ridge Crossing", thereby, adopting Resolution 94-477. In response to Commissioner Volpe. Assistant County Attorney Wlegel replied that this Item is part of the contract arrangements that are routinely heard by the Board consistent with the approval of the plat which provides that upon completion of the required Page June 21, 1994 Infrastructure It will be brought back before the Board. He said that the County Attorney's Office is investigating the potential of removing this type of item from the routine Consent Agenda and authorizing administrative approval to Development Services. Page 8 June 21, 1994 (1649) lte~e8G1 EM~RGUOY DRCLARHD IN ORDER TO EXPEDITE INSTALLATION OF YARBKRRY LANE RELIE~ DRAIN - APPROVED John Boldt, Stormwater Management Director, explained that the objective of this petition is to obtain approval of the installation of the Yarberry Relief Drain. He explained that for a number of years flooding has occurred in this area. He said that local residents have petittoned the Board to correct the problem. He stated that the most practical solution is to run a storm drain from the Yarberry area through Sunshine Village and Bear Creek into the Airport Road system. He said that the Bear Creek project is currently under construction and landscaping will begin shortly in the area of the proposed storm drain. He explained that If the storm drain is installed later the landscaping will be destroyed. He requested that the Board declare this an emergency in order to expedite the work. He requested that the Board waive the routine purchasing requirements for the Items necessary for the installation. He said that the Installation of the pipe would be under separate contract. He requested that the Board authorize Staff to Issue a purchase order to Kyle Construction, Inc. In the amount of $18,150.00 for the installation of the pipe and asso- ciated structures. He said that no funds have been budgeted for this pro~ect. He stated that Staff recommends that the following cost allocation be used; the cost of materials which total $16,600.00 be paid for by a transfer of funds from Stormwater Management Fund 325 Reserves for Capital Outlay. He said that the cost of the Installa- tion will be covered by the Transportation Department. He concluded that Staff is requesting that the Board declare an emergency; authorize a purchase order to Advance Drainage Systems, Inc., for materials; and KVle Construction, Inc., for the Installation; process the appropriate budget amendments; recognize the nature of this emergency; and issue the purchase orders without encumbering funds. In response to Commissioner Constantine, Mr. Boldt replied that if this not declared an emergency additional costs will be incurred at a Page 9 later date. June 21, 1994 Commissioner Norris moved, seconded by Commissioner Volpe and carried unanimously, to approve Staff recommendations. (1892) Item eG~l RMQUIST FROM THI COLLIER COUNTY AIRPORT AUTHORITY TO ADVANCE THE COST OF MN2INEERING AND DESIGN FOR THOSE PROJECTS FOR WHICH AIRPORT DIVMLOPMINT GRANTS HAVE BEEN ISSUED - APPROVED John Drury, Airport Authority Executive Director, stated that this is a request to appropriate the costs of engineering and design for those projects which airport grants have been issued from the State Aviation Office. He said that the total amount requested is $291,694.00. He said that the amount that will be reimbursed by the State is $209,000.00. He said this request is an advance for the engineering costs associated with all the projects for which grants have been issued. He said that the reason for the request is that the design team will be selected in July, 1994, and a contract will be issued to begin the projects. He said that the funds will not be expended until the next fiscal year. Commissioner Saunders asked what the balance is in General Fund 001 reserves? Mr. Drury replied that the balance is $3.5 million. Assistant County Manager Hargett stated that this request is basi- cally a paper transfer. Commissioner maunders moved, seconded by Commissioner Volpe, to approve the transfer of funds. Commissioner Volpe suggested that the option of a funding source be left available. Mr. Hargett stated that the General Fund will be reimbursed. Upon call for the question, the motion carried unanimously. (2051) IremeSH2 RIPORT ON RIVIMUIS FOR THE SECOND QUARTER OF FISCAL 1994 - BUDGET a:~.~xS APPROVED Bob Byrne, Budget Analyst, referred to the negative signs on the Revenue Report. He said that the County Gas Tax is projected to run Page 10 June 21, 1994 approximately 8% below what was originally budgeted. He said this is due to increased administrative costs from the Department of Revenue. He said that Landfill Tipping Fees are down due to less waste being received. He stated that Staff is investigating why the EMS Impact Fees are down. In response to Commissioner Matthews, Mr. Byrne stated that the County Gas Tax is down because instead of taking administrative charges from each and every gas tax the Department of Revenue is taking it from the County Gas Tax. Mr. Byrne requested that the Board approve the necessary budget amendments in the Road and Bridge Fund, the Solid Waste Fund and the EMS Impact Fee Fund to reduce the appropriations that were discussed. Cc~atmstoner Norris moved, seconded by Commissioner Volpe to approve the necessary budget amendments. In response to Commissioner Matthews, Mr. Byrne replied that the funds for the budget amendments will come out of the Reserve Fund. 0j~rn call for the question, the motion carried unanimously. (2313) ZtOR#BH3 CHANGE ORDER NUMBER ONE TO THE NORTH COUNTY REGIONAL WASTEWATER TRIATM~NT PLANT CONTRACT WITH MILMIR CONSTRUCTION, INC. - APPROVED IN TBJ AMOUNT OF 869,533.00 Tom Conrecede, Office of Capital Projects Management Director, stated that this is a routine item to approve the change order that exceeds Staff's authority on the purchasing policy. In response to Commissioner Constantine, Mr. Conrecede explained that more is being done in terms of the nature and extent of the landscaping that was contemplated on the original Site Development Plan. COmmissioner Volpe moved, seconded by Commissioner Norris, and carried unanimously, to approve Staff's recommendation for Change OrdeT #1 to the contract with Milmir Construction Co., Inc. ~n the amount of 869,533.00. 000- - 19 Page 11 (2364) June 21, 1994 REVlEll OF ~XTRA GAIN TIME POLICY AND CRITERIA, COLLIER COUNTY ORDI!I~ NO. 76-24 - STAFF DIRECTED TO REVIEW EXISTING ORDINANCE WITH BCC Assistant County Attorney Wiegel stated that the Board requested information on the Extra Gain Time policy in effect in Collier County. He said that he has provided a brief report (not provided to the Clerk's Office) in regard to Gain Time as distinguished from Extra Gain Time. He said that both are authorized by State Statute but Extra Gain Time is a discretionary Item of the Board of County Commissioners of Counties pursuant to the Board's adoption of a policy for Extra Gain Time. He said that the Board adopted a policy for Extra Gain Time for prisoners in Collier County in 1976 by adopting Ordinance No. 76-24. He said that the Board has the option of altering, amending or repealing the present policy. Commissioner Matthews stated that it is her understanding that the Sheriff does not not allow Extra Gain Time available to prisoners who are in Jail for drug related crimes, driving under the influence or violent crimes. Commissioner Constantine suggested that the policy be adopted for- mally. Commissioner Saunders agreed. He stated that the Ordinance has not been reviewed in quite some time. Mr. Wiegel informed the Board that the Department of Corrections provided information in regard to individual Countyws application of inclusion or exclusion of certain offenses into the Countyts Extra Gain Time consideration. He said that the Department of Corrections requires a uniform application. He stated the Department of Corrections has a list of crimes which may be subject to Gain Time or Extra Gain Time. He said that they recommend that it is not in the province of the Counties to choose those crimes that they determine will not be subject to Gain Time. Commissioner Volpe suggested that rather than amending the Z0 Page 12 3une 21, 1994 ~'½:'~ 0rdinsnce by embodying the criteria used by the Sheriff, that a ~ Resolution be adopted. Mr. Wiegel stated that tt ts possible to adopt a Resolution. He suggested, in the historical context, providing an amendment to the Ordinance to state that a Resolution may be utilized from time to time. Commissioner Volpe suggested that as part of the update of the Ordinance, that the standard criteria established be incorporated into the amendment. Commissioner Constantine stated that if the list of crimes uti- lized by the Department of Corrections is Inconsistent with the Sheriff's current policy, the Ordinance should be reconsidered. Commissioner Matthews expressed concern that amending the Ordinance would restrict the Sheriff from his policy. Assistant County Attorney Hiegel stated that the County Attorney's office will be happy to work with the Board and bring back lnfor- marion. Commissioner Volpe stated that the Ordinance can be repealed and that Extra Gain Time may not be given to any prisoners. (2729) It~allO& ~XTRA GAIN TIME FOR INMATE NO. 59205 - APPROVED Cosaisstoner Volpe moved, seconded by Commissioner Matthews, to approve Extra Gain TIme for Inmate No. 59205. Upon call for the question, the motion carried &/1 (Commissioner Coa~t~at~ oi~o~). (2741) ltes#lOC DISCUSSION RE T~ EXTENSION OF THE ST. MATTHEWS' HOUSE BUILDING PERHIT - BCC WILL SUSPEND SIX MONTH TIME LIHIT FOR BUILDING PERMIT DURING CONDITIONAL USE PROCESS FOR ALTERNATE SITE Commissioner Norris stated that St. Matthews' House has a building permit for a parcel of property on Glades Boulevard and Airport Road. He aatd that In order to find an alternative location continuing nego- Page 13 tintIons have been ongotng. a turn and changed. June 21, 1994 He said that the negotiations have taken Commissioner Norris explained that the building permit is good for six months and may be administratively extended for two 90 day periods. He stated that the representatives of St. Matthews' have been concerned that In order to find another location and proceed with the conditional use process would probably use up three or four months of time which is what is left on their current building permit. Commissioner Norris requested that the Board grant a commitment that as long as good faith negotiations are proceeding In an effort to find a new location, the building permit will be extended so that it does not expire before St. Matthews' House is finished with the con- dtttonal use process. Commissioner Saunders announced that he has met with all the con- cerned parties in an effort to resolve this issue. He suggested that at this time, the Board not extend the Building Permit but make an Informal Indication to the Board of St. Matthews', that In the event good faith negotiations continue the Board would consider an extension of the Building Permit. He said that he Is concerned that if the Board makes a commitment now, that may provide St. Matthews' House with more time to raise funds to build in the current location. Commissioner Norris agreed. He stated that his Intent is to remove any potential obstacle in the selection of an alternate site. Commissioner Volpe suggested that the Board should express that it will consider, in connection with any application for Conditional Use, the suspension of the time extension on the Building Permit once the Conditional Use Application has been filed. Assistant County Attorney Wtegel advised that the Board should be authorized to place time restrictions on the permit as deemed appropriate by the Board. Commissioner Matthews stated that rather than interfere with the administrative process, Development Services has established that administrative extensions will be granted. She stated if a further Page 14 June 21, 1994 extension is required, the Board will strongly consider the suspension of the Building Permit. Commissioner Saunders stated that his continuing support of Matthews' House Is contingent on their good faith efforts to move to a new location. He said that a new site that is acceptable has been located and St. Matthews' House presented an offer, although everyone knew that the offer would not be accepted by the land seller. He said that the land seller made a reasonable counter offer but St. Matthews' House declined and said that they would go back to the original loca- tion. He questioned the good faith of St. Matthews' House in those efforts. He said that the Board should send a clear signal that they are not negotiating in good faith. Commissioner Norris agreed with Commissioner Saunders. He said that St. Matthews' House needs a firm commitment. Commissioner Saunders stated that he would entertain an emergency amendment to the Land Development Code dealing with the administrative approval of Building Permit extensions. Commissioner Matthews reiterated that the Board should not inter- fere with administrative procedures unless they are done by Ordinance amendments. Commissioner Norris stated that he believes that Commissioner Volpe's suggestion Is the best way to get a firm commitment. Commissioner Volpe stated that he is unwilling to consider an emergency amendment to the Ordinance due to this instance because of possible legal ramifications. Tape#2 Assistant County Manager Hargett stated that he Is unclear as to what direction the Board ts providing. In response to Commissioner Norris, Mr. Wieg.l replied that Staff can administratively deny the extensions. Commissioner Volpe suggested Inviting the Interested parties to come before the Board and explain what they are trying to do and how the Board can act as a factlltator. Page 15 June 21, 1994 see Ccnsmtssioner Saundere left the meeting at this time Commissioner Norris stated that he Is not sure that the suggestion Is appropriate because the negotiations are between private entities. Commissioner Constantine commented that he ts not sure how produc- tive a meeting with the concerned parties will be. Commissioner Norris moved that the Board of County Commissioners will suspend the six month time limit on the St. Matthews' Building Psrmtt dnrlng any future conditional use applications for an alternate sits. Seconded by Commissioner Volpe. In response to Commissioner Matthews, County Attorney Cuyler con- firmed that the motion does not administratively Interfere with Development Services. ~ call for the question, the motion carried 4/0 {Commissioner 2axnxders mat). see Re. see: 10:50 AN - Reconvened: 11:10 AN At this time Delmtw Clerk Fernlay replaced Deputy Clerk Barblretti (455) Ztem 18D1 !~/SZII~A~ZORS ]~r S01PI~ARZ CONS[TL~iTS - V&CARRO CONST:T~TZNG ARD ACCORD Ron Cook, Utilities Finance Director, stated that ranking sheets have been distributed to Board members and only two (2) firms are listed because Technology Partners, Inc. withdrew after the short list was approved due to prior business commitments through August 1994. He stated that the two (2) firms remaining are John Scoggtns and Associates, Inc. and Vaccaro Consulting and Accord Group who have Joined forces to present a proposal. Commissioner Constantine Indicated that each company will be allowed ten (10) minutes for the initial presentation and five minutes for questions from the Board. John Scoggtns of John Scoggtns and Associates, Inc., DanielavAils, GA, stated that the presentation is in response to the County's request for consulting services to evaluate the current Utilities Management System. Page 16 June 21, 1994 · .~=~. Mr. Scoggtns stated that the County requires a successful utility i~ management system to support Collier County and the six (6) items to be studied are: 1) Specific Plan: Phased Implementation of Systems by Priority; 2) User-Oriented Organization With Ongolng Oversight Responsibilities; 3) Appropriate Staffing in Data Processing; 4) Sufficient Investment in Hardware and Software; 5) Training, Training, Training: Technical Staff and End-Users; and 6) Recognize Interdependence of Information Among County Offices. He explained that 90 percent of the work is completed in cooperation with user staff and he believes strongly in the training aspect. Mr. Scoggins stated that in conducting over 50 similar utility studies and over 250 similar studies for city and county governments over the past 18 years, one (1) of the most common causes of failure of Information management systems, whether manual or auto- '.:' mated, is lack of training. Mr. Scoggtns Indicated that the flow of information through government offices is also an Important aspect of an Information management system. Mr. Scoggtns stated that the information system components are ]:]-' functional (user needs), technical (computer and communication tech- nology) and political (cooperation and support). He explained that the functional components are comprised of what does the organization · want to do, when do they want to do it and how. He pointed out that approximately 75 percent of effort will be In defining user needs. Mr. Scoggins explained that the technical aspect includes the computer and communications technology which is becoming more transparent to the user because of changes in technology. Mr. Scoggtns stated that the political aspect addresses the cooperation and support between departments and the relationship of staff, department heads and division chiefs In working together which can determine the success or failure of a system. Mr. Scoggtns stated that John Scoggtns & Associates has been in the consulting business for approximately 18 years with three (3) Page J June 21, 1994 principals who will work on the project. He Indicated that he has 42 years of experience In government at the federal, state and local level, of which 25 years are in computer technology and 18 years con- suiting to city, county governments in 38 states. He stated that the cities he has performed consulting services for ranged in sizes of 3,OOO utility customers to over 200,000 customers and presently is working for the City of Tampa performing a comprehensive study on their utility operations. Mr. Scoggtns pointed out that John Scoggins & Associates is presently conducting a study for the Collier County Community Development Services Department. Mr. Scoggtns stated that the key element is methodology and begins with project staff organization which requires staff partici- pation. He explained that a workshop training session with all affected personnel will be held and a detailed inventory of current resources will be conducted. Mr. Scoggtns Indicated that he is familiar with NCC which is the equipment Collier County currently utilizes. Mr. Scoggtns stated that the status of current resources entails the level of technical user staff training and knowledge. Mr. Scoggtns Indicated that approximately 70 percent of the time will be spent on functional requirements assessment and analysis. He explained that the assessment will establish the benchmarks in which to measure efficiency of the current system against the needs of the organization and will be accomplished by conducting surveys and Interviews. Mr. Scoggtns stated that the forms an organization utili- zes can be more Indicative of how an organization operates and the day to day needs than Individuals. Mr. Scoggtns stated that there are four (4) subsystems Involved in a good utility management system, I.e. customer service, billing and collection, operations and maintenance, and capital Improvements, and a detailed analysis of all four (4) aspects wtll be completed as part of the study. Mr. Scoggtns explained that after the Information is collected, a Page 18 June 21, 1994 rive (5) year plan will be compiled prior to evaluating the current system since rive (5) years is the life expectancy or technology for both hardware and software. Mr. Scoggtns pointed out that a 100 page list of functional requirements compiled by John Scoggins & Associates addressing the four (4) subsystems will be the basis from which the user requirements will start in order to define the detail functional requirements unique to Collier County. Mr. Scoggins concluded that a recommendation will be made at the conclusion of the study to either modify/enhance or replace the current system along with the cost involved. In response to Commissioner Saunders, Mr. Scoggtns informed the Board that John Scoggtns & Associates ts a consulting firm and does not provide or market computer hardware or software. Mr. Scoggtns stated that John Scoggtns & Associates is a Subchapter S corporation and has 16 associates that specialize in dif- ferent computer fields who are contacted whenever their particular resource is needed. In response to Commissioner Volpe, Mr. Scoggtns Indicated that the three (3) persons who will be assigned to this project are working on the Tampa project but the majority of the work involved on the Tampa project will be complete in a week. He explained that the final contract negotiations for computer system analysis for the City of Gainesrills will be completed within 15 to 30 days. Mr. Scogglns stated that 60 to 90 days will be necessary to complete the Collier County utilities system analysis. In response to Commissioner Matthews, Mr. Scoggtns Informed that Sheldon Cohen, a member of the Staff who lives in Boston, will make two (2) trips to Collier County to perform the analysis. Mr. Cook Introduced Chip Collins of The Accord Group, Texas. Mr. Collins stated that Vaccaro Consulting, Inc. and the Accord Group work exclusively with local governments and perform four (4) primary functions, i.e. evaluate systems, develop short and long range Page 19 June 21, 1994 Information system plans, select computer systems and managing Impla- mentations of the systems. He explained that the Vaccaro Consulting and the Accord Group are independent consultants and do not sell hard- ware or software but provide unbiased, practical recommendations. Mr. Collins Indicated that Vaccaro and Accord have a broad knowledge of local government operations including utility billing, work order processing, purchasing and the cormactivity Issues between utilities and financial management, along with experience reviewing and evaluating computer system. Mr. Collins explained that a comprehensive approach to emphasis user rather than technical aspects will be utilized. He pointed out that Vaccaro and Accord are familiar with the hardware and software currently used. Mr. Collins stated that the project approach will emphasize user involvement because the users are the key to implementing any recommendation. He explained that the first step is to work with Collier County to organize a project team and schedule meetings to develop a project schedule, schedule interviews and to distribute user questionnaires. Mr. Collins indicated that a project workshop meeting will be held with the project team to review the findings to date, discuss project issues, and discuss the remaining project work tasks and timetable. Mr. Collins etated that step two addresses the more technical side of the Issue once the user perspective viewpoint has been established and Interviews will be conducted. Mr. Collins stated that Information collected from steps one and two will be reviewed at another workshop and recommendations made as to what Is needed to correct a problem that has been discovered. He pointed out that the recommendations can range from doing nothing to replacing the whole system and the costs and pros and cons of each recommendation will be discussed and developed with the project team at the workshop. Mr. Collins indicated that the long range Information system plan Page 20 June 21, 1994 will be prepared and the final report presented to the Board.of county commissioners. Mr. Collins stated that two (2) people will comprise the project team, himself and Garry Vaccaro. He explained that that he has 18 years experience working with local governments from initially Installing city and county systems to consulting which has been hie goal since graduate school. Mr. Collins pointed out that he evalu- ates, plans, selects and implements computer systems and has clients all across the Country ranging in population from 12,500 to 250,000. He indicated that there is not an area affecting utility billing that Vaccaro and Accord have not worked with. Mr. Collins stated that Mr. Vaccaro has provided consulting services for 13 to 15 years primarily in the upper midwest area of the United States. He indicated that Mr. Vaccaro's expertise is hardware as well as similar experience in evaluating, selecting and working with different systems. Mr. Collins indicated that Vaccaro and Accord have been working with the City of Kissimmee, Florida for four to five (4-5) years with the first engagement being an evaluation of the computer systems. He explained that work has been performed for numerous cities in Texas, including Pear/and near Houston, Carrollton near Dallas and LaPorte. Mr. Col/ins concluded that Vaccaro and Accord has extensive experience in planning, evaluating and developing plans for local government. He indicated that 75 percent of Vaccaro and Accord work comes from previous clients and they are the best sellers of the companies. In response to Commissioner Matthews, Mr. Collins indicated that the long range plan is from three to five (S-5) years in length with a large amount of detail covering a 12 to 24 month period for making management methodolog~ changes as technolog~ and environments change. Commissioner Volpe questioned what observations have been made of the County's existing system? Mr. Vaccaro explained that an opportunity for obtaining specific 29 Page 21 June 21, 1994 requirements of the utility billing system was not presented when he visited the facility in the past. He indicated that his visits addressed the work performed on the present system. In response to Commissioner Volpe, Mr. Collins stated that he prefers entering into a study without any bias. Mr. Collins stated that the Coopers & Lybrand report was thoroughly perused and the potential exists of replacing the NCC system but will entail expense and disruption. He explained that after the study, options and risk will be presented for consideration by the Board of County Commissioners. Mr. Vaccaro stated that the work plan explains that an evaluation of the different approaches will be made with the strengths and weaknesses and a recommendation made as to which approach is felt most appropriate. In response to Commissioner Volpe, Mr. Collins explained that none of the references listed were Joint ventures by Vaccaro Consulting and The Accord Group. Mr. Cook commented that the short list of consulting firms was presented unranked and unbias but both firms making presentations today are qualified to perform the study. At this time the Consultant Selection Tabulation Forms were marked by each Board member and Vaccaro Consulting, Inc. and The Accord Group were selected as the software consultants to perform the Uti/itWBilling aWetea Software Analysis. (2093) ltes.ll4 BOARD OF COUNTY CO~W~ISSIONKRSs COMMUNICATIONS Commissioner Matthews stated that she recently vtslted BiloxJ, MIssissippi, and took pictures of the gambling casinos for the Board of County Commissioners information and feels that gambling has not not been a benefit. see Cmissioner Saunders moved, seconded by Commissioner Matthews and carried 4/0 (Commissioner Volpe out), that the following items under the consent agenda be approved and/or adopted: Itel#XSA/ Page 22 3une 21, 1994 leESOLUTION 94-426 GRANTING FINAL ACCEPTANCE OF THE ROAINAY, DRAINAGE, KIkTlSt AND SEWER lNYROV~-x-fe-xS FOR THE FINAL PLAT OF "DOLPHIN COVE" See Pages Item #ll&2 ACCEPTANCE OF THE MAINTENANCE SECURITY FOR SEWER HOOK-UP FOR WESTERN &liTTO Ill' TH~ 3AEGER IRDUSTHIAL PARE See Pages ~// item ACCIPTJLNCI OF REPLACDI/NT MAINTENANCE SECURITY FOR THE INFRASTRUCTURE WITHIN wL~LY RESORT PHASE 0NE-C' - WITH STIPULATIONS AS LISTED IN THE EXECOTIVg SUteULRY ltes#16&4 &CCIPTANCX OF FIRE LINg AND WATER FACILITIES FOR DfiULSSY WOODS C~ll.uaXTr c~ - wITH TEE STIPULATIONS AS LISTED IN TIrE EXECUTIVE RESOLUTION 94-427 APPROVAL OF RECORDING THE FINAL PLAT OF 'SOUTHPOINTE AT WIlDSTAR MARIlIA' Item GIG&6 ACC~PTZ/C] OF THE SECURITY FOR EXCAVATION PERMIT NO. 59.509 'PELICAN MARS~ EFFLUENT POND EXCAVATION' LOCATED IN SECTION 35, T48S, R25E Item #16ATA RESOLUTION 94-428, PROVIDING FOR ASSESSMENT OF LIEN FOR THE COST OF THE ABATEMENT OF PUBLIC NUISANCE RE COMPLIANCE SERVICES CASE NO. 31116-0S2~ ONNER OF RECORD - DAVID A. PHLGER & GEORGIA A. FELGER See Pages Item t16A7B RESOLUTION 94-429, PROVIDING FOR ASSESSMENT OF LIEN FOR THE COST OF TH~ laaTI)!~NT OF PUBLIC NUISANCE RE COMPLIANCE SERVICES CASE NO. S1115--O96~ owleXit OF RECORD - JOHN R. SWANSON See Pages [)~'-3'.3 ltem el6ATC RESOLUTION g4-4S0, PROVIDING FOR ASSESSMENT OF LIEN FOR THE COST OF TH~ A~AT~MENT OF FUBLIC NUISANCE RE COMPLIANCE SERVICES CASE NO. Page 23 June 21, 1994 31108-079; OWNER or RECORD - BARBARA K. H/~ORY See Pages Item#16ATD RESOLUTION 94-431o PROVIDING FOR ASSESSMENT OF LIEN FOR THE COST OF T]~ ABATBNENT OF ~LZC ~IS~CE RE CO~LI~CE SERVICES CASE NO. See Pages RESOLUTION 94-432, PROVIDING FOR ASSESSMENT THE &BATEPENT OF IqIBLIC NUISANCE RE COMPLIANCE SERVICES CASE NO. 31101-053; OWNER OF RECORD - DAVID ROBIN PHILLIPS Item #16A7F RESOLUTION 94-433, PROVIDING FOR ASSESSMENT OF LIEN FOR THE COST OF TH~ aBATDTENT OF PUBLIC NUISANCE RE COMPLIANCE SERVICES CASE NO. 31027-052; OWNER OF RECORD - CHARLES DOBOZY, FRANK BROCKINGTON See Pages Item #16&7G RESOLUTION 94-434, PROVIDING FOE ASSESSMENT OF LIEN FOR THE COST OF THE ABATEMENT OF PUBLIC NUISANCE RE COMPLIANCE SERVICES CASE NO. 31027-036; OWNER OF RECORD - ALPBONS0 CAMPBELL Item e16&TH I~ESOLUTZON 94-435, PROVIDING FOR ASSESSMENT OF LIEN FOR THE COST OF TB~ ABaTeMEET OF PUBLIC NUISANCE RE COMPLIANCE SERVICES CUE NO. 31021-075; ONNER OF RECORD - GERE FOGLE Item #16ATI RESOLUTION 94-436, PROVIDING FOR ASSESSMENT 01 LIEN FOR THE COST OF THE ABATBNBFr OF PUBLIC NUISANCE RE COMPLIANCE SERVICES CASE NO. 31021-019; OWNER OF RECORD - ALBERT LEE & MARGARET LEE Item t16ATJ RESOLUTION 94-437, PROVIDING FOR ASSESSMENT OF LIEN FOR THE COST OF THE ABATEMENT OF PUBLIC NUISANCE RE COMPLIANCE SERVICES CASE NO. 31021-018; OWNER OF RECORD - JESSIE A. ROBERTS EST. S,e P.ges 2-- Pap 24 Ju~e 21, 1994 !tESOMrfION 94-438, PROVIDING FOR ASSESSMENT OF LIEN FOR TH~ COST OF THE A~IT~3GNT OF~LIC ~IS~CE ~ C0~LI~C~ SERVICES CASE NO. ~1021~1~ ~ OF ~CO~ - ~SSIE ROBERTS EST. Ires el6kTL RESOLUTION 94-&39, PROVIDING FOR ASSESSNENT OF LIEN FOR TEE COST OF TH~ ABATENKNT OF ~LIC ~IS~CE ~ C0~LI~CE SERVICES CASE NO. 31011-127; ~R OF RECORD - NITSU SHI~H~ & GEORGETTE SHI~ Item #16A~M RESOLUTION 94-440, PROVIDING FOR ASSESSMENT OF LIEN FOR Tlrg COST OF THE aXtTE3~NT OF PUBLIC NUISANCE RE CCY~PLIANCE SERVICES CUE NO. 31011-069; OWNER OF RECORD - BENJANIN LEON, See Pages F/-I'-- 7~ RESOLUTION 94-441, PROVIDING FOR ASSESSlaNT OF LIB FOR ~ COST OF ~~~ OF~LIC ~IS~CE ~ C~I~CE S~I~S C~E NO. 31011-052~ ~ OF REC0~ - G~ OLIGS~EGER Itm~#16AT0 RJS0LUTION 94-442, PROTIDING !~R ASSESSMKIrr OF LIEN FOR ~ COST 0F ~ IBITJ3~GIT OF POBLIC NUISANC~ RE COHI~IJ~CE SERVICES CASE 31011-02i; OJ~[3~ 0F RJC0RD - DIETER S0}rD~GGER, CHRISTIRE SOND~GGER ltem#16A7P RESOLUTION 94-443, PROVIDING FOR ASSESSMENT OF LIEN FOR THE COST OF TH~ ABATEMENT OF PUBLIC NUISANCE RE COMPLIANCE SERVICES CASE NO. 31008-013; OWNER OF RECORD - JEROME J. BLITZER & ELAINE BLITZER ltma eleA8 AUT!IOP/ZATZON ~R RECORDING OF THE FINAL PLAT OF "FIS~RAN~ LITTLE leaSOLUTION 94--444, AUTHORIZING ACCEPTANCE OF THE FINAL PLAT OF "KETCH CAT AT MINDSTAN UNIT ONE" - WITE THE STIPULATIONS AS LISTED IN THE Page 25 June 21, 1994 ta#lSA10 RESOLUTION 94-445 ACCEPTANCE OF PRELIMINARY ACCEPTANCE OF THE ROADWAY, DRAINAGE, WATER AND SEWER IMPROVEMENTS FOR THE FINAL PLAT OF "QUAIL WEST UNIT ONE, REP~T BLOCKS E AND F. FIRST ADDITION" - WITH THE STIPULATIONS AS LISTED IN THE EXECUTIVE SUMMARY See Pages ~a Item #18A11 ACCEPTANCE OF WATER AND S~WER FACILITIES FOR QUAIL WEST UNIT ONE, BLOCKS G & H - WITH THE STIPULATIONS AS LISTED IN THE EXECUTIVE SUMMARY NOTE: DOCDNENTS NOT RECgIYED XN CLEBK TO BOARD OFFICE AS OF 8/17/94 Item #16A12 ACCEPTANCE OF WATER AND SEWER FACILITIES FOR QUAIL WEST UNIT ONE, BLOC~S E & F, FIRST ADDITION - WITH THE STIPULATIONS AS LISTED IN THE EXECUTIV~ SUMMARY NOTE: DOCUHERT NOT RECKIVKD IN CLERK TO BOARD OFFICE AS OF 8/J7/94 Item #16A13 RESOLUTION 94-446 PRELIMINARY ACCEPTANCE OF THE ROADWAY, DRAINAGE, WAT~ AND SEWER IMPROVFa4ENTS FOR THE FINAL PLAT OF "QUAIL WEST UNIT ONE, REPLAT BLOCKS G AND H" - WITH THE STIPULATIONS AS LISTED IN THE EXECUTIVE SUMMARY See Pages ~/'z Item #1681 A~FTBORIZATION OF A TRANSPORTATION ROAD IMPACT FEE REFUND IN CONFORMANCE WITH SECTION 3.07 OF ORDINANCE 92-22, AS AMENDED, ON BEHALF OF CANTERBURY INVESTMENT CORPORATION FOR AN ADULT CONGREGATE LIVING FACILITY (ACLF) - IN THE AMOUNT OF $15,704.00 Item #16C1 AUTHORIZATION OF BUDGET AMENDMENT FROM THE GENERAL FUND RESERVES TO PAY THE MARCO ISLAND PARKING LOT EMINENT DOMAIN LAWSUIT - IN THE AMOUNT OF $30,600.00 Item #16C2 CONTRACT AMENDMENT #001 INCREASING FEDERAL OLDER AM~-RICANSe ACT FUNDING WITH SERVICES FOR SENIORS - IN THE AMOUNT OF 88,393.00 Item e16C3 APPLICATION AND CONTRACT FOR CONTINUATION GRANT OF COMMUNITY CAR~ FOR T~ ELDERLY AND ALZHEIMER~S DISEASE INITIATIVE FUNDING AND AWARD BID 94-2203 FOR GR/U~ SERVICES - COUNTY TO MATCH FUNDS IN THE AMOUNT OF $54,000.00 Item #16C4 Pa es Pa~e 26 June 21, 1994 AUTHORIZATION OF A BUDGET AMENDMENT FOR THE CENTRAL LIBRARY TRANSFERRING FUNDS WITHIN THE DEPARTMENT BUDGET FROM THE PERSONNEL APPROPRIATION UNIT TO THE 0PERATIN3 APPROPRIATION UNIT TO COVER EXPENSES THROUGH THE END OF THE FISCAL YEAR - TRANSFER AMOUNT 870,100.00 Item #16D1 STIPULATED FINAL JUDGEMENT RELATIVE TO EASEMENT ACQUISITION FOR THE GOLDEN OaTH WELLFIELD EXPANSION AND AUTHORIZATION OF ADDITIONAL DEPOSIT OF 82,400.00 IN THE COURT REGISTRY Item #16D2 AWARD BID 94-2205 FOR WELLFIELD MAINTENANCE AND REHABILITATION TO AQUIFER MAINTENANCE - IN THE ESTIMATED AMOUNT OF 8355,635.00 Item #16D3 HARDSHIP ASSISTANCE PROGRAM - ASSESSMENT DEFERRAL FOR 1994 Item #16F1 AUTHORIZATION OF THE MEMORANDUM OF UNDERSTANDING BETWEEN LEE COUNTY AND COLLIER COUNTY Item #16G1 See Pages AUTHORIZATION OF A TRANSFER FROM RESERVES FOR CONTINGENCIES TO THE HOUSEHOLD HAZARDOUS WASTE PROGRAM AND APPROVAL OF APPROPRIATE BUDGET Item #16G2 AUTHORIZE THE ENVIRONMENTAL SERVICES DIVISION REPRESENTATIVE TO SIGN THX DEPARTMENT OF ENVIRONMENTAL PROTECTION AUTHORIZATION FOR LOAN OF PRESERVED MAMMAL SPECIMENS FORM Item #1663 APPROVAL 0r PAYMENT OF TRUCKING CHARGES FOR LIMEROCK TO THE INMOKALEE LANDrILL AND AUTHORIZATION 0F APPROPRIATE BUDGET AMENDMENT Item #16H1 BUDGET AMENDMENT AND PAYMENT OF A PERMIT APPLICATION PROCESSING FEE FOR THE ISLES OF CAPRI ROAD IMPROVIU4ENT PROJECT, PHASE 2, CIE NO. 37 - IN'r HE ANOUNT OF 89,000.00 Item #16H2 WORK ORDER uRuER THE CURRENT ANNUAL PROFESSIONAL SERVICE AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR DESIGN AND PERMITS WITH AGNOLI, BARBER & BRUNDAGE TO EXTEND WASTEWATER COLLECTION SERVICES TO THE REGIONAL WATER TREATMENT PLANT, THE COUNTY LANDFILL, AND AREAS ALONG C.R. 951 NORTH OF 1-75 Page 27 .,Tune 21, 1994 -~ee P~ges /~/[~ MXSCKLLANIOU8 CORRESPONDENCE - FILED AND/OR REFERRED The following miscellaneous correspondence was filed and or referred as presented by the Board of County Commissioners: ,oo~ 000~,,'- 36 Page 28 June 21, 1994 ItemS1631 CERTIFICATES OF CORRECTION TO THE TAX ROLLS AS PRESENTED BY THE PROPERTY APPRAISER 1993 TANGIBLE PERSONAL PROPERTY No. 160/161 1992 REAL PROPERTY Date 05/31/9~ 06/20/94 1993 RLq~ PROPERTY 190 06/06/94 Item e16J2 SATISFACTIONS OF LIEN FOR SERVICES 0F THE PUBLIC DEFENDER see Pages /,,P'dZ---,,,~/~ Item t16L1 REJECTION OF FUNDING REQUEST FROM J. MARION MOORMAN, APPELLATE PUBLIC DEI~DER FOR THE TENTH JUDICIAL CIRCUIT ·ISIS There being no further business for the Good of the County, the meeting was adjourned by Order of the Chair - Time: 12:00 P.M. BOARD OF COUNTY COMMISSIONERS BOARD OF ZONING APPEALS/EX OFFICIO GOVERNING BOARD{S) OF SPECIAL RICTS UNDER ITS C0NT - AIRMAN~{~, :~..:. - ATS! ~ C , R ~e t as pr sen ed / or as corrected Page 29