Minutes 11/16/2011COLLIER COUNTY GOVERNMENT
PRODUCTIVITY COMMITTEE
November 16, 2011
2:00 p.m.
Members Present: Steve Harrison, Jim Gibson, Janet Vasey, Vlad Ryziw, Doug
Fee, Gina Downs, Cheryl Pavlick, Leslie Prizant, Rich Federman and Joe Wall.
Members Absent: Joe Swaja was excused.
BCC Liaison: Commissioner Jim Coletta was absent.
Staff Present: Kelly Jones, Clerk of Courts; Mike Sheffield, Assistant to the
County Manager; Andrea Marsh, Sheriff's Office; Amy Patterson, Manager
Impact Fees & EDC; Maria Ramsey, Administrator Administrative Services; Nick
Casalanguida, Deputy Manager Growth Management; Kris Van Lengen,
Manager Environmental Compliance; Dan Rodriquez, Director Solid Waste; Joe
Bellone, Manager Utility Billing & Customer Service; Travis Gossard, Supt.
Roads & Bridges; Lisa Hendrickson, Operations Analyst Transportation; Amia
Curry, Manager Operations Support PUD; Jamie French, Manager Growth
Management; Tom Chmelik, Director Public Utilities Engineering; Barbetta
Hutchinson, Office of Management and Budget.
Others Present: Harold Hall
INTRODUCTION:
Call to Order: Steve Harrison confirmed the establishment of a quorum and
called the meeting to order at 2:00 p.m.
Approval of the Agenda for November 16, 2011: The members voted to
change the order of the meeting in order to save staff time. Vlad Ryziw motioned
to approve the agenda, Gina Downs seconded and the group unanimously
approved.
Approval of the October 19, 2011 Productivity Committee Meeting Minutes:
Gina Downs motioned to approve the minutes as amended, Steve Harrison
seconded and the group unanimously approved.
Acceptance of the October 19, 2011 Public Utilities Capital Projects Review
Subcommittee meeting minutes: Janet Vasey motioned to accept the minutes,
Jim Gibson seconded and the group unanimously accepted.
OLD BUSINESS:
Impact Fee Indexing: Amy Patterson gave an overview of the impact fee
indexing cycle for the benefit of the new members. She handed out some
reports regarding calculating indices and impact fee reductions. Amy said last
year all of the fees stayed positive, but this year is a different story. Nick
Casalanguida said that staff initiated the cost and credit update because
constructions costs are actually going up, but indexing is shown going down. A
full study will be performed in 2012 to get back to what it should be. Amy asked
the group to recommend the implementation of the study using local data as
soon as possible. This is going to the BCC on December 13th and goes into
effect 7 days later. Gina Downs motioned to approve and said they should
move quickly with the road study. Janet Vasey seconded. Rich Federman said
that he cannot support it because changes in cost structures are not accurate.
The vote was 8 to 2 (Steve Harrison and Rich Federman opposing).
Report from the Public Utilities Capital Projects Review Subcommittee:
Janet Vasey reviewed the report that she compiled along with the members of
the subcommittee. Steve Harrison commended her for the excellent report and
Vlad Ryziw said that she took the lead and he was glad she did. Janet said that
the FY12 Capital Projects and reserve levels were reviewed. The subcommittee
did a lot of research including taking video tours and reviewing any project over
$1M that has requested funding. With the aging infrastructure it is imperative to
provide uninterrupted service. She discussed an example of a one page
document published by Sarasota that gives multi -year projects and suggested
that Collier does something similar. The reserve level was discussed and it was
strongly suggested that it not be depleted.
Janet thanked the Public Utilities Department and commended them for their
cooperation. She also said that they eagerly gave the subcommittee everything
they asked for. The group gave suggestions for changes and Gina Downs
motioned to approve the report with the changes. Jim Gibson seconded and the
vote was 9 to 1 (Doug Fee opposed because he said he would have liked to see
the minutes from the last subcommittee minutes first.)
NEW BUSINESS:
Update regarding the Housing, Human and Veterans Services Department:
Marla Ramsey addressed the group regarding the discontinuation of
rehabilitation of single family homes. The Affordable Housing Subcommittees
report will be heard by the Board of County Commissioners on December 13,
2011. Marla was asked for the subcommittee recommendations to be sent to
Mike Sheffield and he will in turn distribute them to the members of the
committee.
2
Asset Management Program: Tom Chmelik gave the group an update of the
Asset Management System. The goal is to put all utilities assets into GIS to
create better communication between departments. He noted that the
department is taking the project in small steps in order to keep the costs down.
Phase three of the program will be to integrate into the SAP financial system.
Membership: Mike Sheffield told the group to follow the instructions from Ian
Mitchell on how to reapply for membership. He also said that he will invite the
new prospects to the next Productivity Committee.
Public Comments: None.
Adjournment: Steve Harrison motioned to adjourn the meeting, Leslie Prizant
seconded and the group unanimously approved. The meeting was adjourned at
4:25 p.m.
Next Meeting: The next regular meeting of the Productivity Committee Meeting
will be held at 2:00 p.m. on January 18, 2012. This meeting will be held in the
County Manager's Conf. Room in Bldg F, 2 "d floor at 3299 Tamiami Trail East,
Suite 202.
Approved by Productivity Chair, Steve Harrison