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#09-5262 (Malcolm Pirnie CO #3)16C6 CHANGE ORDER TO WORK ORDER TO: Malcolm Pirnie, Inc. FROM: Collier County Government Project Name: SCRWTP SRO Wellfield Transmission Main Repair Project Number: 70030 Contract: 09 -5262 -PM Work Order Date: September 1, 2010 Work Order /Purchase Order No.: 4500120329 Change Order No.: 3 Date: April 5, 2012 Change Order Description This change order is for Malcolm Pirnie, Inc, to provide continuing project - related services, including expert technical and forensic services specified in the attached letter dated February 17, 2012, revised April 5, 2012. The tasks related to this change order will be identified as new tasks for clarification purposes. Additional time of 546 days (18 months) will be added to the work order. This change order also includes fee changes which are included in the revised Exhibit "A." Original agreement amount ............ ............................... ....................$194,900.00 Sum of Previous Changes ..................... ..............................$ 0.00 This Change Order Amount (add or subtract) ............... ....................$291,746.00 RevisedAgreement Amount .............................. ............................... $486,646.00 Original contract time in calendar days ................. ............................730 days Adjusted number of calendar days due to previous change orders ............... 0 days This change order adjusted time is ........................ ............................546 days Revised Contract Time in working days ...................... ...........................1276 days Original Notice to Proceed date ................... ............................... September 1, 2010 Completion date based on original contract time ......................... August 31, 2012 Revised completion date due to change order(s) ......................... February 28, 2014 Your acceptance of this change order shall constitute a modification to our Agreement and will be performed subject to all the same terms and conditions as contained in said Agreement indicated above, as fully as if the same were repeated in this acceptance. The adjustment, to this Agreement shall constitute a full and final settlement of any and all claims arising out of or •elated the change set forth herein, including claims for ir9paq and delay costs. Prepared by: Date: Llfr Mark J. Any , P.E. P41 �ciipal ��o'ecrmanager Approved by: Date: Tom Ch 1.E.. PPMD Director Approved by: � /�� ► �+G� Date: Paul attausch, at Director Approved by: Date: 1.2- George Yilmaz, Public Utilities Administrator Date: %� AwrF�G�.. Z� Z � N16`olg,farker, Procurement Strategist '¢< ANTES I : BO RD F COUNTY COMMISSIONERS Dwight E.' k, k Collier unty, Fl id 21- By: " By: Fred W. Coyle, Chairman y� r. Malcolm Pirnie, Inc. ,Y/1 4J, l l�lCk�� C7r�cu l��e By: (Print Name /title) �SJ�JiArsk 1C 0 ( �_ J?.e 1` / O, Ire j I, / !( (PrintName/Title) � � / CI ed a t Fo d u Corporate Seal ounty Attomey r: - Co iCY Co"nty ❑ Contract Change Request Contract* 09- Change #: 3 5262 -PM �s. Project #: 70030 Project Manager: Alicia -Abbott _ I � � Purchasing Department Change Modification Form ® Work Order Modification POtWork Order M Project Name: SCRWTP SRO Wellfield 4500120329 Transmission Main Re Department: PPMD Contractor /Firm Name: Malcolm Pirnie Inc. Original Contract/Work Order Amount $ 194,900.00 I El 2. Unforeseen conditions /circumstance Original BCC Approval Date-, Agenda Item # Current BCC Approved Amount S 194,900.00 Procurement Strategist's Name: Last BCC Approval Date, Agenda Item # Current Contract/Work Order Amount S 194.900.00 3/8/2013 SAP Contract Expiration Date (Master) Dollar Amount of this Change $291,746.00 14969% Total Change from Original Amount Revised Contract/Work Order Total $486,646.00 149.69% Change from Current BCC Approved Amount Cumulative Changes $291,746.00 149.69% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: Last approved completion date: Revised completion date (includes this August 31, 2012 August 31, 2012 change): February28, 2014 _.days—add . ._._ _.._.__ Number of ed : 546 Explain why additional days are needed (detailed /specific): Additional days are required ato provide services which include continued review, input, and coordination with outside counsel and the Office of the County Attorney, as the litigation continues to progress through the legal process. Construction of the Stage II repairs is estimated to begin in September 2012. Add new task(s) Change task(s) ❑ Delete task(s) ® Other (specify): _1 Change to fee schedule 6 I. Piovide . a detailed and specific explanation of the requested change(s) to the task(s): The change includes - additional tasks and project funding related to continuing services, a revised fee schedule, and additional time. 2. Provide detailed rationale for the requested change: Malcolm Pirnie will provide services for the duration of the project, and subsequent to the completion of construction, as the firm will provide services related to the litigation. This firm has the project history, and it is necessary to have the continuity of consulting and expert services throughout the project duration and cost recovery proceedings. 3. Provide explanation why change was not anticipated in original scope of work: This change was anticipated and continuation of these services was identified in the executive summary dated October 12, 2010, Item 10C 4. Describe the impact if this change is not processed: If this change is not processed the contract will be closed and the expert services from a firm with the project history will not be available. Type of Change I Modification 1. Planned / Elective 4. Correction of errors I El 2. Unforeseen conditions /circumstance ® 3. Quantity or price adjustment ❑ 5. Value added 6. Schedule adjustment n Professional Change Requested By in Negotiation of 17 Other 9 APpraved by I Date: !>r�Z• -^'' Name and Title: _ Reviewed by: t _ Date. Procurement Strategist's Name: tam j Revised. 3/26/12 1 6 '1.0 44y4 16C6 " CHANGE ORDER TO WORK ORDER TO. Malcolm Pirnie, Inc. FROM: Collier County Go�tramcat Project name: SCRWTP SRO Wcllfieid Transmission Main Repair Project Number: 70030 Contract: 09 -5262 -PM `Vork 0. Daft: September 1. 2019 Work Order Purchase Orda tvo.: 45001203.19 Change Order No.: 3 Date: April S 2012 Change Order Description —'- -- — This change order is for Malcolm Pirnic, Inc, to provide continuing project- rciatcd Servicrs. including expert technical and forensic services specified in the attached letter dated February 17. 2012, revised April 5. 2012. Th,t tacks muted to this change order %ill be identified as new tasks for clarification purposes Additional time of 546 days (19 months) will be added to the work order. This change outer also includes fee changes which are included in the revised Exhibit -'A.- ' Original agreement amount_._ . ......._......._.......- ....... ....................5194,900.00 _ Sum of Previous Changes ......................................... ....... ...E 0.00 This Change Ortkr Amount (add or subtract) ...... .............................52 1 746.tNi _..SM.646.00 Original contract time in calendar days ..... ............................... ........730 days Adjusted number of calendar days due to previous change orders ............... 0 days Phis change order adjusted time is­­­ .-­­ .......... ..... __-_ ... ..... .546 daps Revised Contract 77me in working days ..................... ...........................1276 days Original Notice to Proceed date _ ...... ............. .......... ... ....... ...... September 1, 2010 Completion date based on original contract time..... ................... August 31.2012 Revised completion date due to changeorder{s},... .... ...._ ... Fedrunry23, 2014 ✓ Your acceptance of this change order shall corsliti-le a modification to our Agreement and will be performed subject to ail the same terms and conditions as contained in said Agreement indicated above, as fully as if the same were repeated in this acceptance. The adjustment, to this Agreement shall constitute a full and final settlement of any mid all claims arising out of ar red to, the change sct forth herein, including claims for im t and delay costs. Prepared by, '' ' 1_ ..a;. Z'7Y , 0." i s Mark 7 ale, E -pal Pro}ectl .Hager ! tZ ,lppru++ed by Date Tom tot Aro.ed b Dace Paul launch. a rrimr ! Approwd b"__ George Ydamr, public Ut lkics Adn t APprrwedtfy /— r.- f�S1a�g� � �� -- N :calla Fadror, proctuemem Svaugisr ATTEST Dwight f_ Brock. Clerk By..,.....__......... Mpwy Ckrt ATTEST X 1 htM Nametrekj �'%S7xS`+�'r` Ay�rnac;t.e an Fnrtn and l.eyl SulTkxrxy Ase- saMC...'Arkrr_= � .re - 4 Dow 7 der BOARD OF COUNTY COMMISSICNEAS Cotlter Co.nty, Florida By Fred W. Coyle. Ctuffmm tiakolot Pima. By (Prep IJsmelrittrl Alicia Abbott, Senior Project Manager Collier County Public Utilities Planning and Project Management 3339 Tamiami Trail E., Suite 303 Naples, FL 34112 Mark Sunyak, Principal Project Manager Collier County Public Utilities Planning and Project Management 3339 Tamiami Trail E., Suite 303 Naples, FL 34112 Subject South RO Wellfield, Professional Services and Oversight during Design, Construction and Cost Recovery Support Dear Ms. Abbott and Mr. Sunyak: This letter, including attachments, represents a proposal for professional and technical services related to the referenced Project. These proposed services are described in the attached Scope of Services. The fees proposed for these services are based on the hourly rates, identified key staff and estimated subconsultant allowances in Exhibit A and Exhibit B. The estimated level of effort for this Scope of Services and corresponding fees based on the rates in Exhibit A are shown in Exhibit B. The estimated fees based on the Scope of Services and Level of Effort, including approximately ten percent allowance for Additional Services, is $291,746. Malcolm Pirnie appreciates this opportunity to provide this requested scope of services, and looks forward to continuing our services on this important project. If you have any questions regarding this scope or need any additional information, please feel free to contact Cindy Eckert, PE or me at (239) 275 -2128 or (954) -761- 3460. Imagine the result Use or disclosure of information contained on this sheet is subject to the restriction and disclaimer located on the signature page of this document. 16C6 ARCADIS U.S., Inc. 8201 Peters Road Suite 3400 Plantation Florida 33324 Tel 954 761 3460 Fax 954 761 7939 www.arcadis - us.com Malcolm Pirnie Date. February 17, 2012 Revised April 5, 2012 Contact. Robert H. French Phone: 954 - 761 -3460 Email: robert.french@arcadis- us.com Our ref. 60004037.0000 Florida License Numbers Engineering 67 Geolo405 16C6 Alicia Abbott ARCADIS Mark Sunyak February 17, 2012 Sincerely, ei W. .. Robert H. French, PE, BCEE Principal -In- Charge Copies: Cindy Eckert, PE, CDT This proposal and its contents shall not be duplicated, used or disclosed — in whole or in part — for any purpose other than to evaluate the proposal. This proposal is not intended to be binding or form the terms of a contract. The scope and price of this proposal will be superseded by the contract. If this proposal is accepted and a contract is awarded to ARCADIS as a result of— or in connection with — the submission of this proposal, ARCADIS and/or the client shall have the right to make appropriate revisions of its terms, including scope and price, for purposes of the contract. Further, client shall have the right to duplicate, use or disclose the data contained in this proposal only to the extent provided in the resulting contract. Page: 2/9 16C6 SCOPE OF SERVICES South RO Wellfield Professional Services and Oversight during Design and Construction of Phase IV Stage 2, and Continued Cost Recovery Support Malcolm Pirnie, Inc. (Malcolm Pirnie) had previously assisted the County with the South RO Wellfield Pipeline project by providing technical services during the initial repair of the pipeline (Phase I and Phase IV Stage 1) and the forensice evaluation (Phase II). This scope of services provides a description of the support activities and professional services and oversight that Malcolm Pirnie, and its subconsultants (Project Team) will provide to the County during Design and Construction of Phase IV Stage 2, and Continued Cost Recovery Support (Project) through the remaining phases of the South RO Wellfield Pipeline repair and recovery. The scope includes the following tasks: Task 800: Project Administration and Project Management Support This task includes the overall management and administrative support required for the Project including any work or services provided as a result of or in support of the failure and repair of the SRO Wellfield raw water system (also referred to as the Project). The work effort in this task includes all work that is a direct result of the Project and would not otherwise be incurred by Malcolm Pirnie. Activities under this task may include, but are not limited to: project setup, data and record keeping, data and record processing required by order of any court with appropriate jurisdiction, invoice management, resource planning and coordination, internal and external communications and correspondence, meeting attendance and preparation of associated meeting documents, assisting County staff with development of requested reports and recommendations, presentations or executive summaries for required Board action or project status advisories, quality control, Project schedule and budget monitoring, review and preparation of project documents, and project closeout activities. Task 900: Project Financial Management Support The Project Team will assist the County's Project Manager with review and recommendations (if appropriate) for payment requests and assistance with compiling financial reports related to the Project Task 1000: Finalize the Preliminary SRO Wellfield Transmission Main Failure Report The Project Team will review the South Reverse Osmosis Transmission Main Failure Preliminary Report prepared by Malcolm Pirnie and submitted April 2010, and update the findings in view of any new information obtained during the design and construction of the Phase IV Stage 1 repair project. Items discovered during the repair of Phase IV Stage 1 of the transmission main will be included to provide additional information that was not available for the preliminary report. Also, the course of action taken to correct the problems identified in the preliminary report and other issues discovered during the repair work that were related to the pipe failure will be included for documentation purposes in the final report. Page: 3/9 16C6 C4 ARCADIS February 17, 2012 Task 1100: Ductile Iron Fitting Corrosion Assessment During Phase IV Stage 1 of the repairs to the SRO Wellfield Raw Water System, based on a recommendation of the Engineer of Record, non - conforming ductile iron pipe and fittings were removed from the pipeline and replaced with conforming materials. Those fittings that were removed are being stored near the project site. The Project Team will provide the following services regarding inspection, analysis and review of the pipe and fittings removed during Phase IV Stage 1 pipeline repairs: Field Inspection — Removed pipe and fittings will be inspected at their field storage location and will include photo- documentation of their physical condition, including the condition of the coatings, bolts, and other materials removed during Phase IV Stage 1. Malcolm Pirnie Project staff will accompany our subconsultant, Corrosion Control, Inc., during the field inspections. Inspection Report — After the field inspection, an inspection report will be prepared documenting the inspection, material analysis methodology, and the results and conclusions of the inspection and analysis. The inspection report will be prepared by Corrosion Control, Inc. who will be solely responsible for its content. Task 1200: Design and Construction Services The Project Team will provide the following services under this task: Design Support Services — Provide general oversight during the design development and construction documents for Phase IV Stage 2. Participate in design progress and review meetings. Services may include attending meetings with the Engineering of Record, CEI Service Provider, and Construction Contractor. CEI Service Provider Support Services — Assist County with continuing the current CEI service agreement for Phase IV Stage 2 Construction of the project. Malcolm Pirnie will assist with coordinating project schedule tracking and updates with CEI Service Provider as well as advising or coordinating with the County on resolving any issues with the CEI that may arise. Construction Oversight Assistance — Provide assistance to the County during the construction and commissioning of the SRO Wellfield. This may include weekly site visits to the construction site as well as up to six (6) additional visits to witness or observe the installation of critical project equipment or construction milestones. Assist the County staff with resolution to any project conflicts or issues that may arise during construction of the SRO Wellfield. Page: 4/9 16C6 ARCADIS February 17, 2012 Task 1300: Technical Support Related to Cost of Damage Recovery It is anticipated that the process of damage recovery may be a lengthy process. Compilation of support information has already begun and will continue through Phase IV Stage 2 and the remaining Phases of the project. Malcolm Pirnie will provide technical assistance, advice and support for the recovery of the cost of damages related to the SRO Wellfield project in coordination with the County's cost recovery team. Services provided under this task may include but are not limited to, continued coordination and documentation of project deficiencies, and documentation of construction activities including field reports to support project deficiencies, photo documentation and financial compilation of the project cost. Assist the County with preparing and preserving potential evidence to be used during the cost recovery efforts. Prepare for and participate in regular meetings with the legal team. Assist the Project Manager with developing and maintaining appropriate files and records related to the project and such files as directed by the County's cost recovery team related to damage recovery. Task 1400: Additional Services Allowance Malcolm Pirnie will perform the work identified in the scope for the amount listed in the Compensation section below. In the event that the work effort exceeds the estimated cost of any individual Task listed above, an Additional Service Allowance equal to approximately 10% of the total project cost is included in this authorization to supplement the cost of these Task or provide for Additional Services requested by the County. Authorization for the use of the Additional Service Allowance funds shall be provided in writing by the County. Potential additional tasks that may be requested under this Task 700 include but are not limited to: Project Schedule Development and Tracking: The Project Team will develop a revised schedule for the Phase IV Stage 2 Project in MS Project format and track the schedule on a regular basis based on Project activities, as requested. This may include the development of a Project work breakdown structure (WBS) including duration and task relationships through Phase IV Stage 2. The WBS will be similar to the WBS developed for Phase IV Stage 1 and may be developed in coordination with the Project Manager and the Project Delivery Team. Updates will be reviewed with the County staff, as requested. Issues Outside of the Currently Anticipated Phase IV Stage 2 Replacement: The Project Team will assist the County with coordination and resolution of potential issues that may arise during the Phase IV Stage 2 Project such as, but not limited to electrical, mechanical, or well issues. Schedule of Work This proposed work authorization will be issued for a term of an additional 18 months but may be terminated, suspended or extended in accordance with the terms of Contract 09 -5262. Page: 5/9 Resources and Subconsultants 16C6 February 17, 2012 Malcolm Pirnie will utilize resources as appropriate, to effectively and efficiently provide the services described in the tasks above. Robert H. French, P.E., BCEE, will be the Principal in Charge, Cindy Eckert, P.E., CDT will be the Project Manager (Coordinator), and Matthew Charles, P.E., CWO, CDT will be the Senior Project Manager for this assignment. Key staff, including subconsultants, is identified in Exhibit A and will be assigned to specific technical subtasks in accordance with the required experience and technical expertise to meet the Project needs. All other personnel will be assigned as needed in accordance with the rate structure in Exhibit A or in Schedule B of Contract 09 -5262, County -Wide Engineering Services. The following subconsultants are proposed for their expertise and previous experience in specific areas of the Project: Robert Morrison of Jason Consulting will provide specific PVC pipe and material expertise. Mr. Morrison was involved with the initial pipeline failure assessment and has extensive experience with PVC materials and standards. Craig Meier of Corrosion Control, Inc. will provide specific corrosion expertise regarding the ductile iron pipe, fittings and appurtenances. Mr. Meier was involved with the corrosion assessment of the first fitti ngs removed from the SRO Wellfield as a subconsultant to the Engineer of Record and will provide continued corrosion assessment and expertise on the Project to the County as part of the Project Team . Thomas Roadman of Roadman Enterprises will provide construction oversight and management expertise. Mr. Roadman was involved with the initial pipeline failure assessment and the design and construction of the Phase 1 repairs. He is familiar with the project and Project Delivery Team. The subconsultant fees provided in Exhibit B are estimates only and are included in this proposal as an allowance. The actual subconsultant fees will be determined after negotiation with the subconsultants is completed. The final subconsultant fees will differ from the fees provided in Exhibit B. Subconsultant fees will not exceed the allowance shown in Exhibit B unless authorized in writing by the County. Compensation Malcolm Pirnie will provide this scope of services under the terms and conditions of Contract 09 -5262, County -Wide Engineering Services and Exhibit A, which is attached hereto and made a part hereof, for a estimated fee of $291,746 based on actual time plus reimbursable expenses. The estimated fee for services is shown in Exhibit B, Estimate for Level of Effort, attached hereto and made a part hereof, is an estimate of the level of effort that may be required for each task as described herein. Exhibit B is not intended to represent the total potential upset limit for each task and is representative of an estimated level of effort for the purpose of identifying an upset limit for this proposal and work authorization. Due to the imprecise nature of the scope of services required under this proposal, services will be provided only until the total amount of this proposal and work authorization is reached. If the approved amount of this work authorization is reached, Malcolm Pirnie and all subconsultants representing the Page: 6/9 16C6 February 17, 2012 Project Team will stop work and no further services will be provided on this Project. Likewise, there will be no obligation on the part of the County to pay for any services in excess of the work authorization without a written supplemental authorization mutually agreed by the County and Malcolm Pirnie. The estimated fees for services are based on the scope of work as provided and are subject to cost adjustment resulting from any change in the scope, schedule of work or level of effort that would exceed the estimated time and reimbursable expenses shown in Exhibit B and described herein. Page: 7/9 16C6 ' Exhibit A Supplemental Rate Schedule to Contract #09 -6262, Schedule B County Wide Engineering Services Effective January 1, 2012 to June 30, 2013 "SRO Wellfield Services Proposal" Standard Hourly Hate Supplemental Positions ($/hr) Principal in Charge $235 Project Manager (Coordinator) $148 Project Assistant $80 Principal Operations Engineer $195 Principal Materials Engineer $175 Robert French, PE Principal in Charge $235 Cindy Eckert, PE, CDT Project Manager (Coordinator) $148 Matthew Charles, PE, CWO, CDT Senior Project Manager $165 Michelle Hubmann Project Assistant $80 Randy Fouch, PE Principal Operations Engineer $195 Steve Cook, PE Principal Materials Engineer $175 Thomas Roadman, CDT Roadman Enterprises" $95 Robert Morrison, PE Jason Consulting' $235 Craig K. Meier Corrosion Control, Inc." $103.95 "Note: 1. Subconsultants will be reimbursed at actual cost plus 5 %. 2. Roadman Enterprises will provide contruction consulting services, as a subconsultant for this Project. 3. Jason Consulting will provide expert PVC pipe and materials engineering services as a subconsultant for this Project. 4. Corrosion Control, Inc. will provide expert corrosion services as a subconsultant for this Project. A rate sheet for additional subconsultant staff is included on the following page. Page: 8/9 16C6 RATE SCHEDULE 2012/2013 CATHODIC PROTECTION SERVICES CORROSION CONTROL INCORPORATED 494 FAIRPLAY STREET RUTLEDGE, GEORGIA 30663 PHONE 706 -557 -9624 FAX 706 -557 -7923 EMAIL: Enaineerinncorrosioncontrolinc .com BILLABLE RATE 01. Cathodic Protection Specialist $103.95/Hour 02. API -570 Inspector $92.40/Hour 03. Senior Corrosion Technician $80.85/1 -lour 04. Corrosion Technician $69.30 /1-lour 05. Drafting $69.30/Hour 06. Clerical $46.20/1-lour 07. Crew Foreman $46.20/Hour 08. Operator $46.20/1-lour 09. Laborer $34.65/Hour 10. Note: Billable Rate is direct labor rate with overhead multiplier of 2.31. EXPENSES 01. Auto $0.55/Mile 02. Crew Truck $0.65 /mile 03. Backhoe /Trencher/Tamper Rental + 10% 04. Drill Rig $65/Day 05. CIS Equipment $100/Day 06. ACVG Equipment $100/Day 07. API -570 Equipment $50 /Day 08. Motel Cost + 10% 09. Meals $50 /Day 10. Local Materials Cost + 10% Note: Travel time is charged without overhead multiplier x W M, SM Eli" O G. 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