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FY13 Proposed Budget r■ w F. • ■■ r j MAI 01 2012 PRELIMINARY DRAFT By NON-COURT GENERAL FUND ANNUAL BUDGET I— a` �TNE C1R'C > � - ,, �' .t ea 9•1 pO CI M hk.,-, , - q''' Y Rte' o0 For the fiscal year October 1, 2012—September 30, 2013 Dwight E. Brock - Clerk of the Circuit Court Collier County, Florida ounty-of Co`Wlier CLERK OF THE CIRCUIT COURT Dwight E. Brock COLLIER COUNTY COURTHOUSE Clerk of Courts g 3301 TAMIAMI TRAIL EAST Clerk of Courts P.O. BOX 413044 Accountant NAPLES, FLORIDA 3,4101-3044 Auditor Custodian of County Funds May 1,2012 Mr. Fred Coyle,Chairman Collier County Board of County Commissioners 3299 E. Tamiami Trail, Bldg. F 3`l Floor Naples,Florida 34112 RE: Clerk of the Circuit Court Non-Court Preliminary Budget for FY 2013 Dear Chairman Coyle: Attached please find the preliminary budget for the Office of the Clerk of the Circuit Court Non- Court Budget for FY 2013,beginning October 1, 2012. This budget includes expenditures of the Clerk of the Court which are related to the Clerk's functions as accountant, auditor, and custodian of funds for the Board of County Commissioners and other statutorily required costs. The Clerk of Courts in Collier County is a fee officer and, as such, related budgets are prepared in accordance with Section 218.35, Florida Statutes. The Board of County Commissioners is required by law to fund certain costs of the Clerk's Office and those costs are included in this proposed Budget. The Clerk of Courts Budget for court related functions will be prepared according to Section 28.36, Florida Statutes. The Clerk's Budget is approved by the Clerk by September 1 each year, and will not be finalized until that time due to potential legislative changes that may impact our budget. On July 27, 2010, the Clerk and the Board entered into an inter-local agreement for services, this agreement was later amended to include Internal Audit functions. This budget proposal is in compliance with the inter-local agreement. The budget process for the Office of the Clerk of the Circuit Court began in February with meetings of the Department Directors to discuss budget guidelines for fiscal year 2013. Although historical data is provided in this document, the Clerk employs a zero-based budget approach, requiring Directors to justify all expenditures each year. Initial budget requests were submitted by the departments,reviewed by Directors and approved by the Clerk of Courts. Phone- (239) 252-2646 Fax- (239) 252-2755 Website- www.collierclerk.com Email-collierclerk @collierclerk.com Budget Policy • For the 6th consecutive year there are no salary increases, no merit increases, no COLA adjustments and no position increases included in the proposed budget. • The Clerk participates in the County's Health Care Program at the same participation levels as County employees. • The requested transfer is reduced by 2% from fiscal year 2012. The Board's budget guidance requested a 5% reduction. With the increase in retirement and health insurance, and our small staffing base, even with a reduction of 8 FTE's we are unable to meet the full 5% request but have reduced our request by 2%. • We have submitted comparative county information as requested, however we continue to caution the use of this information in comparing one county to another as Clerk's operations from county to county may differ significantly and a total budget comparison may not reflect these differences. Without specific operational analysis, these comparisons should not be used as an indication of efficiency or effectiveness. Additionally my Office has taken the following actions to reduce costs: • A hiring freeze has been in effect since January 2008, with very limited exception for critical positions. ➢ No agency-wide cost of living, merit or salary adjustments have been given for the 661 year (since October 1, 2007 to the present). A 3% salary adjustment, not added to base, was implemented in April 2008 and discontinued in April 2009 due to inadequate funding. Salary Adjustments FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 BOCC 5.85% 4.20% 0.00% 0.00% 0.00% 0.00% _ Clerk 0.00%. 0.00% 0.00% 0.00% 0.00% 0.00% ➢ Travel, overtime, training and operating expenditures agency wide were reduced. • In part of FY2009 and part of FY2010 each employee was required to take 1 unpaid furlough day each month for the remainder of the fiscal year. In FY 2010 each employee was required to take 6 unpaid days. In order to maintain service levels, 5 holidays were unpaid and 1 additional day of the employee's choice was required to be taken as furlough. • In September of 2009, we eliminated filled positions, initially laying off 46 staff members and closing most satellite locations. The Board provided some additional funding that enabled us to re-open 4 satellite locations. The net number of separations for 2009 was 40 FTEs. • In August 2009, there were 242 filled positions, this budget number includes 200 1.1'E positions, a 17.36% reduction from 2009 and a 3.8%reduction from last year. ➢ In the last 4 years the clerk's staffing has been reduced from 295.2 authorized positions to 200 authorized positions, a 32.35% reduction in staffing without a corresponding reduction in workload. Page 2 of 4 > The Clerk's budget has been reduced by 53.91% from 2004 levels ($16,084,000 to $7,412,000) and according to the County Office of Management and Budget, has gone from 3.4% of the County's total budget to 1.9%. History of Board Transfers Proposed 20011 2009 2010 2011 2012 2013 $364,800 $297,600 $5,273,500 $5,273,200 $5,254,500 $5,133,200 The proposed budget transfer is 2% less than the prior year's approved transfer. County Comparisons We are providing county comparisons of the Board transfers for the Clerk's operations for the 2012 budget year per your request. Keep in mind however, that the various counties may have similar or dissimilar operations making a direct overall comparison difficult if not impossible without a more detailed analysis. Martin Charlotte Collier Sarasota Manatee Lee FY 2011 $1,042,663 $3,116,117 $5,273,200 $5,532,117 $6,294,308 $8,457,120 FY 2012 $1,042,663 $2,731,013 $5,238,000 $5,714,712 $6,176,004 $7,697,839 %change 0.0% -4.4% -0.7%' +3.3% -1.9% -13.3% ' FY 2012 for Collier included a full year of Internal Audit budget re-staffing. Summary In summary, the proposed level of funding will cover the costs of Clerk's operations: • Provide accounting, auditing and custodial functions relating to the Board of County Commissioner's books including preparation of financial statements, debt, processing of payroll, accounts payable, fixed assets, contract payments and other accounting functions as they relate to the Board of County Commissioners pursuant to the inter-local agreement. • Ensure that SAP financial software capabilities continue to meet the current level of service to the Board of County Commissioners. (There are no funds included in this budget for enhancements or increased staffing to increase service levels) • Continue to provide services to the citizens of Collier County,reflecting our commitment to the efficient and effective operation of county government. Page 3 of 4 During my tenure as the Clerk, I have attempted to maintain the level of services provided to the public, even under stringent funding constraints. This year's submission reflects a 2% reduction. My administration continues to maintain an efficient and effective operation while faced with reductions in staffing and funding. We continue to look for better ways to do the business of the clerk, through technology and streamlining processes. We have done this even though we have experienced increases in workload and declining resources. We are aware that the citizens of Collier County are facing tough economic times, and we continue to support processes and services to the citizens as economically as possible. If you should have any questions or need additional information regarding this budget, do not hesitate to contact me at 252-2745 or Crystal Kinzel, the Director of Finance and Accounting at 252-6299. R sp- tfully, %fI Dwig 4 . Brock Clerk of the Circuit Court Cc: Commissioner Coletta Commissioner Fiala Commissioner Hiller Commissioner Henning Leo Ochs, County Manager 5 Copies OMB Page 4 of 4 TABLE OF CONTENTS Office of the Clerk of Circuit Court 2 Duties and Function of the Clerk of Courts 3 Organization 3 Collier County Clerk of the Circuit Court Organizational Chart 4 Budgeted Statement of Operations 5 Personnel Count 2010-2013 6 Fiscal Year 2011-2013 Staffing Levels 7 Revenue Budget Summary 8 Revenue Policy 10 Expenditure Summary 12 Appropriates.._......_.....-- ....._._ ...__..........................___...______..._._......... .. ._.._...__......14 Clerk of the Circuit Court Organization Chart and Departments 16 General Administration 22 General Administration— Clerk's Administration 25 General Administration— Clerk's Accounting 28 General Administration—Internal Audit 30 General Administration — Records Management 32 Clerk to the Board 34 Clerk to the Board—Finance and Accounting 37 Clerk to the Board —Board Minutes and Records 39 Clerk to the Circuit Court 42 Clerk to the Circuit Court— Circuit Civil 45 Clerk to the Circuit Court—Felony 46 Clerk to the Circuit Court—Jury 47 Clerk to the Circuit Court—Probate 48 Clerk to the Circuit Court—Juvenile 49 Clerk of the County Court 50 Clerk of the County Court— County Satellite Offices 53 Clerk of the County Court —Misdemeanor 54 Clerk of the County Court— County Civil 55 Clerk of the County Court —Traffic 56 Recording 57 Management Information Systems 62 Reserves and Transfers 67 Fiscal Year 2013 Non-Court Budget 1 Collier County Clerk of Courts OFFICE OF THE CLERK OF THE CIRCUIT COURT Fiscal Year 2013 Non-Court Budget 2 Collier County Clerk of Courts DUTIES AND FUNCTION OF THE CLERK OF COURTS The Clerk of Courts is an elected office established by the Florida Constitution. The duties of the office are provided for by the Constitution, by act of the Florida Legislature and by order of the Court. The Florida Constitution provides that the Clerk of Courts shall be: Clerk of the Circuit Court, Clerk of the County Court, County Comptroller/Treasurer, County Auditor, County Recorder and the Secretary/Ex-officio Clerk to the Board of County Commissioners. The Clerk and Board of County Commissioners have entered into an inter-local agreement to further identify mutually agreed upon procedures. ORGANIZATION Collier County is a political subdivision of the State of Florida pursuant to Article VIII,Section (1), of the Constitution of the State of Florida. It is guided by an elected Board of County Commissioners (the Board),which is governed by State statutes. In addition to the members of the Board,there are five elected constitutional officers: Clerk of Courts,Property Appraiser, Sheriff,Supervisor of Elections and Tax Collector. The Board funds a portion,or in certain instances all,of the operating budgets of the County's constitutional officers. In the case of the Clerk, the County is responsible for funding the portion of the Clerk's duties as Clerk of the County Court, County Comptroller/ Treasurer, County Auditor and Secretary/Ex-officio Clerk to the Board of County Commissioners. Florida Statutes require the applicable budget excess of the constitutional officers to be paid to the Board at the close of the fiscal year. In order to administer the duties and functions of the office as discussed above,the Clerk has created five departments. The five departments consist of General Administration, Clerk to the Board, Clerk of the Courts (Circuit and County),Recording, and Management Information Systems. Each of these departments is organized into divisions. Each of the departments of the Clerk's Office is headed by a Director or Assistant Director. The professional and clerical staff is grouped into categories based upon common qualifications, experience and responsibility of the position. The supervisory personnel are working supervisors who supervise the quality and quantity of work of employees and administer office policy while performing the functions of their departments. The Directors report to the Clerk of the Circuit Court. Fiscal Year 2013 Non-Court Budget 3 Collier County Clerk of Courts COLLIER COUNTY CLERK OF THE CIRCUIT COURT ORGANIZATIONAL CHART I ,d.. _ I General Clerk to the i Clerk of the Management ,f s fo ec n ration ; # matio r.Gi i'tS � �'�,. < t, ak�; , '; �„_., r _,--,7,c1,-..,,R;7,. , ": a "mod y s Fiscal Year 2013 Non-Court Budget 4 Collier County Clerk of Courts CLERK OF COURTS BUDGETED STATEMENT OF OPERATIONS DOLLAR AND PERCENT CHANGES 2012 VS. 2013 FY2012 FY2013 2012-2013 % Adopted Proposed Variance Change REVENUES BY SOURCE: Operating Revenues: Charges for Services $ 2,387,700 2,398,700 11,000 0.46% Revenue fromBOCC 5,238,000 5,133,200 (104,800) (2.00%) 5%Statutory Reduction 1 (115,300) (119,900) (4,600) 3.99% Net Operating Revenues $ 7,510,400 7,412,000 (98,400) (1.31%) EXPENDITURES BY SOURCE Clerk to the Board $ 2,842,100 2,928,100 86,000 3.03% General Administration 1,073,500 1,078,200 4,700 0.44% Clerk of the Circuit Court 93,400 85,700 (7,700) (8.24%) Clerk of the County Court 247,800 235,100 (12,700) (5.13%) Recording 1,168,000 1,165,900 (2,100) (0.18%) Management Information Systems 2,085,600 1,919,000 (166,600) (7.99%) Total Expenditures $ 7,510,400 7,412,000 (98,400) (1.31%) 1 The 5%statutory reduction of revenues is calculated on revenues other than transfers to the Clerk for operations. Budget Distribution 25.9% 3 15.7% 3.2% 1.2% 14.5% ■Clerk to the Board a General Administration •Clerk of the Circuit Court ■Clerk of the County Court ■Recording ■Management Information Systems Fiscal Year 2013 Non-Court Budget 5 Collier County Clerk of Courts PERSONNEL COUNT 2010-2013 FY2010 FY2011 FY2012 FY2013 Department by number of FTEs Budgeted Budgeted Budgeted Proposed General Administration 15.00 15.00 20.00 20.00 Clerk to the Board 35.00 38.00 38.00 35.00 Clerk of the Circuit Court 60.30 60.49 58.67 56.16 Clerk of the County Court 63.30 54.51 53.33 50.84 Recording 19.00 18.00 18.00 18.00 Management Information Systems 19.00 20.00 20.00 20.00 Total Employees 211.60 206.00 208.00 200.00 PERSONNEL DISTRIBUTION-FISCAL YEAR 2013 STARTING SUMMARY BY DEPARTMENT 70.00 - _.------ --------__..__ 60.00 50.00 - 40.00 _ - .) 30.00 20.00 - 0.00 - .s. ,.. . FY2O1O FY2011 FY2012 FY2013 General Admnistration =Clerk to the Board =Clerk of the Cirettt Court OCterk of the County Court •Fie oordig Ie Management Information System FY 2013 FTE Distribution Management Information General Systems Administration 10% 10% Recording 9% Clerk to the Board ;. 18% �yV Clerk of the l -- ' County Court 25% Clerk of the Circuit Court 28% Fiscal Year 2013 Non-Court Budget 6 Collier County Clerk of Courts FISCAL YEAR STAFFING LEVELS 2011-2013 (Number of FTEs) Budgeted Budgeted Proposed Department FY2011 FY2012 FY2013 General Administration Clerk's Administration 6.00 6.00 6.00 Clerk's Accounting 5.00 5.00 5.00 Internal Audit 0.00 5.00 5.00 Records Management 4.00 4.00 4.00 Total Administration and Internal Audit 1.5.00 20.00 20.00 Clerk to the Board Finance and Accounting 34.00 34.00 31.00 Board Minutes and Records 4.00 4.00 4.00 Total Clerk to the Board 38.00 38.00 35.00 Clerk of the Circuit Court Circuit Civil 34.16 32.79 28.69 Circuit Felony 16.33 15.88 17.47 Circuit Probate 6.00 6.00 6.00 Juvenile 4.00 4.00 4.00 Total Clerk of the Circuit Court 60.49 58.67 56.16 Clerk of the County Court County Satellites 4.00 5.00 4.00 County Misdemeanor 19.85 19.30 20.82 County Civil 16.38 15.43 16.49 County Traffic 14.28 13.60 9.53 Total Clerk of the County Court 54.51 53.33 50.84 Recording 18.00 18.00 18.00 Management Information Systems 20.00 20.00 20.00 Total Staff 206.00 208.00 200.00 Fiscal Year 2013 Non-Court Budget 7 Collier County Clerk of Courts REVENUE BUDGET SUMMARY Fiscal Year 2013 Non-Court Budget 8 Collier County Clerk of Courts 2011 - 2013 REVENUES FY2011 FY2012 FY2013 Revenues by Major Class Budget Budget Proposed Charges for Services $ 2,666,700 2,387,700 2,398,700 Revenue from BOCC 5,273,200 5,238,000 5,133,200 5% Statutory Reduction' (120,600) (115,300) (119,900) Total Available for Operations 7,819,300 7,510,400 7,412,000 Total $ 7,819,300 7,510,400 7,412,000 ' The 5% statutory reduction of revenues is calculated on revenues other than transfer to the Clerk for operations. Fiscal Year 2013 Non-Court Budget 9 Collier County Clerk of Courts REVENUE POLICY User charges for services derived by the Clerk for services rendered for non-court services activities are classified as fees and are available to offset functions of the Clerk's Office. These fees are collected by the Clerk and are deposited to the Clerk's General Fund. In addition,the General Fund is supported by infra-governmental transfers. A discussion of the fees derived by the Clerk's office follows. Chapter 28, Florida Statutes, is the principal authority and establishes the rates for these fees. Information regarding specific fees is available on the Clerk's internet site at www.collierclerk.com. Statutes govern interest earnings and investment activities. Revenues are proposed based on current and historical activity levels. The proposed 2013 revenue assumes a decrease due to the 2% reduced transfer request. Note that the Clerk follows the statutory practice of establishing .a 5%o reserve against non-court projected revenues. GROSS REVENUES 2010—2013 FY2010 FY2011 FY2012 FY2013 Actual Actual Budgeted Proposed Clerk Revenue $ 7,691,573 7,859,908 7,510,400 7,412,000 $7,900,000 - _. Clerk Revenue $7,800,000 $7,700,000 $7,600,000 $7,500,000 $7,400,000 $7,300,000 --� 1 $7,200,000 $7,100,000 Actual Actual Budgeted Proposed FY2010 FY2011 FY2012 FY2013 Fiscal Year 2013 Non-Court Budget 10 Collier County Clerk of Courts REVENUE HISTORY AND FORECASTS Fiscal Year 2013 Non-Court Budget 11 Collier County Clerk of Courts FY2011 FY2012 FY2013 Description Actual Budget Proposed General Administration: Copies $ 212 300 300 Interest 21,101 25,000 21,000 Administrative Fee 45,426 44,500 44,500 Miscellaneous Fees and Charges 102,925 ' 37,200 9,200 Total General Administration $ 169,664 107,000 75,000 Clerk to the Board: Copies $ 27,025 20,000 25,000 Lobbyist Registration Fees 5,275 9,000 7,000 Miscellaneous (including VAB School Board) 132,313 25,000 70,000 Total Clerk to the Board $ 164,613 54,000 102,000 Clerk of the Circuit Court State Authorized Fees,Cost,Service Charges $ - - - Total Clerk of the Circuit Court $ - - - Clerk of the County Court . State Authorized Fees,Cost,Service Charges $ 40,347 50.000 43,500 Total Clerk of the County Court $ 40,347 50.000 43,500 Recording: User Fees $ 2,205,989 2,175,700 2,177,200 Total Recording $ 2,205,989 2,175,700 2,177,200 Management Information Systems: User Fees $ 6,095 1,000 1,000 Total Management Information Systems $ 6,095 1,000 1.000 Total Revenues $ 2,586,708 2,387,700 2,398,700 5%Statutory Reduction2 - (115,300) (119,900) Net Revenues $ 2,586,708 2,272,400 2,278,800 Board Payment for Services 5.273,200 5,238,000 5,133,200 Total Operating Revenue&Transfer $ 7,859,908 7,510,400 7,412,000 'A one time revenue from the State for prior year child support reimbursement. 2 The 5%statutory reduction of revneuees is calculated on revenues other than transfer to the Clerk for opertions. Fiscal Year 2013 Non-Court Budget 12 Collier County Clerk of Courts EXPENDITURE SUMMARY Fiscal Year 2013 Non-Court Budget 13 Collier County Clerk of Courts CLERK OF THE COURTS DEPARTMENTAL BUDGET SUMMARIES EXPENDITURES DOLLAR&PERCENT CHANGES 2011 TO 2013 FY2011 FY2012 FY2013 % Department/Obiect Class Actual Budget Proposed Variance Change General Administration: Personal Services $ 554,301 821,700 851,700 $ 30,000 3.65% Operating Expense 186,095 220,500 226,500 6,000 2.72% Capital Outlay - 31,300 - (31,300) (100.00%) Total $ 740,396 1,073,500 1,078,200 $ 4,700 0.44% Clerk to the Board: Personal Services $ 2,389,709 2,482,3(X) 2,499,100 $ 16,800 0.68% Operating Expense 326,357 353,300 418,500 65,200 18.45% Capital Outlay 10,786 6,500 10,500 4,000 61.54% Total $ 2,726,852 2,842,100 2,928,100 $ 86,000 3.03% Clerk to the Circuit Court: Personal Services $ - - - $ - 0.00% Operating Expense 50,814 93,400 85,700 (7,700) (8.24%) Capital Outlay - - - - 0.00% Total $ 50,814 93,400 85,700 $ (7,700) (8.24%) Clerk to the County Court: Personal Services $ 132,941 157,400 148,200 $ (9,200) (5.84%) Operating Expense 72,597 90,400 86,900 (3,500) (3.87%) Capital Outlay - - - - 0.00% Total $ 205,538 247,800 235,100 $ (12,700) (5.13%) Recording: Personal Services $ 1,047,682 1,044,000 1,046,200 $ 2,200 0.21% Operating Expense 105,299 124,000 119,700 (4,300) (3.47%) Capital Outlay 5,845 - - - 0.00% Total $ 1,158,826 1,168,000 1,165,900 $ (2,100) (0.18%) Management Information Systems: Personal Services $ 1,122,799 1,103,300 1,156,000 $ 52,700 4.78% Operating Expense 894,562 657,300 758,000 100,700 15.32% Capital Outlay 865,507 325,000 5,000 (320,000) (98.46%) Total $ 2,882,868 2,085,600 1,919,000 $ (166,600) (7.99%) Summary: Personal Services $ 5,247,432 5,608,700 5,701,200 $ 92,500 1.65% Operating Expense 1,635,724 1,538,900 1,695,300 156,400 10.16% Capital Outlay 882,138 362,800 15,500 (347,300) (95.73%) Total Expenditures $ 7,765,294 7,510,400 7.412,000 $ (98,400) (1.31%) • Fiscal Year 2013 Non-Court Budget 14 Collier County Clerk of Courts EXPENDITURE ALLOCATION 2011 - 2013 FY 2011 FY 2012 FY 2013 Department Actual Budget Proposed General Administration $ 740,396 $ 1,073,500 $ 1,078,200 Clerk to the Board 2,726,852 2,842,100 2,928,100 Clerk of the Circuit Court 50,814 93,400 85,700 Clerk of the County Court 205,538 247,800 235,100 Recording 1,158,826 1,168,000 1,165,900 Management Information Systems 2,882,868 2,085,600 1,919,000 Total $ 7,765,294 $ 7,510,400 $ 7,412,000 2013 EXPENDITURE ALLOCATION Management General Administration Information System 15% 267 Recording 16% Clerk to the Board 39% Clerk of the County Clerk of the Circuit Court Court 3% 1 k (]General Administration Clerk to the Board DClerk of the Circuit Court oClerk of the County Court ■Recording OManagement Information Systems Fiscal Year 2013 Non-Court Budget 15 Collier County Clerk of Courts HISTORY OF EXPENDITURES BY DIVISION $3,500,000 - $3,000,000 $2,500,000 $2,000,000 $1,500,000 t $1,000,000 I — $500,000 —1 — Actual Budget Proposed FY 2011 FY 2012 FY 2013 ❑General Administration U Clerk to the Board ❑Clerk of the Circuit Court ❑Clerk of the County Court •Recording ❑Management Information Systems Fiscal Year 2013 Non-Court Budget 16 Collier County Clerk of Courts CLERK OF THE CIRCUIT COURT FUND 011 NON-COURT GENERAL FUND i I I I f t.General Clerk to the of the Management Recording information iplstration � � ems Administration Finance&Accounting Circuit Civil Accounting Minutes&Records Circuit Felony Internal Audit Circuit Probate Records Management Circuit Juvenile County Satellites County Misdemeanor County Civil County Traffic Fiscal Year 2013 Non-Court Budget 17 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Fiscal Year 2012-2013 Budget is To perform the statutory and constitutional responsibilities of the Office of the Clerk of the Circuit Court in the most efficient and effective manner. Total Total FY 2013 Programs FTEs Cost to Board General Administration 2000 $ 1,078,200 Clerk to the Board 35.00 2,928,100 Clerk to the Circuit Court 56.16 85,700 Clerk to the County Court 50.84 235,100 Recording 18.00 1,165,900 Management Information Systems 20.00 1,919,000 Total 200.00 $ 7,412,000 Note: The Board of County Commissioners does not fund the total Clerk's FTE's. Of the 200 positions listed the Board funds only 75.66 FTE's. Fiscal Year 2013 Non-Court Budget 18 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Expenses Operating Expenses Personal Services $ 5,247,432 5,608,700 5,594,300 5,701,200 - 5,701,200 $ 92,500 1.65% Operating Expenses 1,635,724 1,538,900 1,517,100 1,695,300 - 1,695,300 156,400 10.16% Capital Outlay 882,138 362,800 360,500 15,500 - 15,500 (347,300) (95.73%) Total 7,765,294 7,510,400 7,471,900 7,412,000 - 7,412,000 (98,400) (1.31%) Reserves/Tumback Tumback 94,614 - 212,800 - - - - 0.00% Total Reserves 94,614 - 212,800 - - - - 0.00% Total Expenses $ 7,859,908 7,510.400 7,684,700 7,412,000 - 7,412,000 $ (98,400) (131%) Revenues Operating Revenues Clerk's Income $ 7,859,908 7,625,700 7,684,700 7,531,900 - 7,531,900 $ (93,800) (1.23%) Negative 5%Estimated Revenue - (115,300) - (119,900) - (119,900) (4,600) 3.99% Total Operating Revenue 7,859,908 7,510,400 7,684.700 7.412,000 - 7,412,000 (98,400) (1.31%) Total Revenues 5 7.859.908 7.510.400 7.684.7(0 7.412(88) - 7.412.(XX) S (98.400) (1.310) Permanent Positions 206.00 208.(X) 201.(X) 200.(X) 0(8) 20X1.00 (8.00) (3.850) Forecast FY 2012: Expenditures am forecast to be$38,500 or 051 percent less than budget.The variance is attributable to personnelexpense which is forecast to decrease by$14,400 (due to positions not currently filled and reduced overtire). Operating expenses which am forecast to be$21,800 or 1.42 percent less than budget due to reductions in expenditures. Capital outlay is forecast to be$2,300 or 0.63 percent less than budget. Revenues am projected to be above budget by$174,300. Proposed FY 2013: The fiscal year 2013 budget reflects an decrease of$98,400 or 1.31 percent.The decrease is due to the reduction in capital expenditures but is offset from higher personal services(health insurance cos is). Emanded FY 201 is Them are no expanded services programmed for the FY 2013 fiscal year. Fiscal Year 2013 Non-Court Budget 19 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Rewnues Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Operating Revenues 341100 RECORDINGOFIEGALINSTRUMENTS $ 1,440,546 1,480,000 1,451,000 1,460,00) - 1,460,000 $ (20,000) (L35%) 341120 DOCUMENTARY STAMP COMMISSIONS 261,107 255,000 265,300 260,000 - 260,000 5,000 1.96% 341124 PASSPORT FEES CIRCUIT 242,835 222,000 231,200 220,000 - 220,000 (2,000) (0.90%) 341129 MARRIAGE CEREMONY PERFORMED 18,000 17,000 19,700 18,000 - 18,000 1,000 5.88% 341130 P.RM.T.F.RECORDING FEE - - - - - - - 0.00% 341144 PLAT COPIES-LARGE 335 - 200 200 - 200 200 0.00% 341145 RECORD CERTIFICATION 44,802 40,400 42,800 42,000 - 42,000 1,600 3.96% 341410 POSTACE DOCUMENTS 45,259 28,500 33,900 38,500 - 38,500 10,000 35.09% 341438 SATES OF COMPACT DISCS - - - - - - - 0.00% 341439 SALES OF MICROFILM COPIES - - - - - - - 0.00% 341440 XEROX COPIES - - - - - - - 0.00% 341442 COPIES 76,884 66,300 79,200 75,300 - 75,300 10,000 1531% 341443 VALUE ADJUSTM BIT BOARD PEI TIION 16,035 25,000 20,300 20,000 - 20,000 (5,0(X)) (20.00%) 341444 PLAT COPIES - - - - - - - 0.00% 341490 MISCELLANEOUS F[FSNAB School Board 257,699 87,500 126,900 103,000 - 103,000 15,500 17.71% 341457 PREP OF DOCUMENTS - - - - - - - 0.00% 341721 SAVE REGISTRATION FEES - - - - - - - 0.00% 341722 RENEWAL REGISTRATION - - - - - - - 0.00% 341723 COURT ORDER FEES - - - - - - - 0.00% 341724 ATTORNEY FEES 1,100 - - - - - - 0.00% 341730 RETURNED CHECK Fl± 7,325 7,500 7,400 7,500 - 7.500 - 0.00% 341754 REGISTRY OF COURT SFRVICECHAR(E 25,532 18,500 14,500 15,000 - 15,000 (3,500) (18.92%) 341756 MARRIAGE LICENSES 61,930 58,800 68,500 63,000 - 63,060 4,200 7.14% 341758 TAX DEED CLERK FEE 15,250 10,000 11,400 10,000 - 10,000 - 0.00% 341772 INFORMATION SYSTEM FEES CIRCUIT 1,095 1,000 1,000 1,000 - 1,0(X) - 0.00% 341778 HOME SOLICITATION 300 - - - - - - 0.00% 341910 ADMINISTRATIVE SERVICES 37,002 37,000 37,000 37,000 - 37,000 - 0.00% 341915 FS 28.244 REFUNDS UNDER$5 2,180 - 2,000 - - - - 0.00% 341932 TRANSCRIPTION COPIES - - - - - - - 0.00% 341981 LOBBYIST 5,275 9,000 7,700 7,000 - 7,000 (2,000) (22.22%) 348429 MISCELLANEOUS CHAR(;ES - - - - - - - 0.00% 361170 INTEREST-SBA - - - - - - - 0.00% 361180 INVESTMENT INCOME - - - - - - - 0.00% 361310 INTEREST 21,101 25,000 17,700 21,000 - 21,000 (4,000) (16.00%) 364410 SURPLUS FURNITURE 5,000 - 9,000 - - 369130 INS.CO REFUNDS - - - - - - - 0•% 369300 REFUND-PRIOR YEAR EXPENDITURE - - - - - - - 0.00% 369700 CASH OVER/UNDER 118 200 - 200 - 200 - 0.00% Subtotal Operating Revenue 2,586,708 2,387,700 2,446,700 2,398,700 - 2,398,700 11,000 0.46% Reserves 489900 NFGATIVE5%OF ESTIMATED REVENUE - (115,3(X)) - (119,900) - (119,900) (4,600) 3.99% Total Reserves - (115,300) - (119,900) - (119,900) (4,600) 3.99% Total Operating Revenues 2,586,708 2,272,400 2,446,700 2,278,800 - 2,278,800 6,400 0.28% Non-Operating Revenues 481080 TRANSFER FROM SOE GENERAL FUND - - - - - - - 0.00% 486700 TRANSFER FROM TAX COLLECTOR - - - - - - - 0.00% 481178 TRANSFER FROM 178 COURT - - - - - - - 0.00% 486910 TRANSFER FROM BOARD 5,273,200 5,238,000 5,238,000 5,133,200 - 5,133,200 (104,800) (2.00%) Total Non-Operating Revenues 5,273,200 5,238,000 5,238,000 5,133,200 - 5,133,200 (104,800) (2.00%) Total Non-Court General Fund Revenue $ 7,859,9(Xi 7510,400 7,614.7(8) 7,41 2 1)00 - 7,412,000 $ (98,400) (1.31%) Fiscal Year 2013 Non-Court Budget 20 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Drpenditures Fiscal Year 2012-2013 Budget Object FY2011 FY2012 FY2012 FY2013 &Fended Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Personal Services 511100 SALARIES-ELECTED OFFICIALS $ 43,235 43,500 44,700 45,700 - 45,7(X) $ 2,200 5.06% 512100 REGULAR SALARIES 3,617,153 3,967,600 3,840,400 3,903,500 - 3,903,500 (64,100) (1.62%) 512600 ER 457 5,634 10,400 7,600 8,300 - 8,300 (2,101) (20.19%) 513100 OTHER SALARIES AND WAGS (1,105) - - - - - - 0.00% 514100 OVERTIME 5,635 3.000 4,900 3,000 - 3,000 - 0.00% 518100 TERMINATION PAY 9,188 - 13,300 8.500 - 8,500 8,500 0.00% 521100 SOCIAL SECURITYMATCHING 266,002 307,200 299,700 303,500 - 303,500 (3,700) (1.20%) 522100 RETIREMENT-REGULAR 342,534 344,400 254,900 286,400 - 286,400 (58,0W) (16.84%) 522500 RETIREMENT-ELECTED OFFICIALS 7,189 9,900 9,500 14,500 - 14,5(X) 4,600 46.46% 523150 LIFE&HEALTH PREMIUM 895,556 899300 1,091300 1,093,800 - 1,093,8(X) 194,500 21.63% 524100 WORKERS COMPENSATION-REGULAR 25,368 23,400 22,900 19,000 - 19,000 (4,403) (18.80%) 525100 UNEMPLOYMENT COMPENSATION 31,045 - 5,100 15,000 - 15,000 15,0(X) 0.00% 528100 ALLOWANCES-MOVING EXPENSES - - - - - - 0.00% Total Personal Services 5,247,432 5,608.700 5,594,300 5,701.2W - 5,7012W 92,500 1.65% Operating Expenses 631100 LEGAL FEES ::,359 100.000 99,500 100,000 - 100,000 - (100% 631990 OTHER PROFESSIONAL FEES - 500 400 400 - 400 (100) (20.00%) 639990 OTHER CONTRACTUAL SERVICES 156,926 262,600 262,300 321400 - 323,400 60,800 23.15% 640200 MILEAGE REIMBURSEMENT - 5,200 2,200 3,800 - 3,800 (1,400) (26.92%) 640300 OUT OF COUNTY TRAVEL-PROF DVLP 7,447 25,100 23,500 33,100 - 33,100 8,000 31.87% 640310 OUT OF COUNTY TRAVEL-REGULAR 528 - 200 200 - 203 200 0.00% 640390 PER DIEM-(RHEA CHARGES - 1,100 900 800 - 800 (3(X)) (27.27%) 640400 MOTOR POOL MILEAGE CHARGES - - - - - - 0.00% 640410 MOTOR POOL RENTAL CHARGE - - - - 0.00% 641100 TELEPHONE-BASE COST 30,190 1,800 1,900 1,900 - 1,900 100 556% 641200 'TELEPHONE-TOLL CALLS 1,739 11.700 4.800 7300 - 7,300 (4,400) (37.61%) 641210 FAX CHARGES 743 400 1,000 900 900 500 125.00% 641230 TELEPHONE ACCESS CHARGES - - - - OAO% 641300 TELEPHONE-INSTALLATIONS - 100 100 - 100 100 0.00% 641400 TELEPHONE-DIRECT LINE 36,831 68,200 51,300 55,300 - 55,300 (12,900) (18.91%) 641600 TELEPHONE-EXTRAS 777 900 600 700 - 700 (200) (22.22%) 641700 CELLULAR TELEPHONE - - - - - - - 0.00% 641900 TELEPHONE-ALLOCATED 69,235 96,800 104,600 104,000 - 104,000 7,200 7.44% 641950 POSTAGE,FREIGHT&UPS 61,742 65,700 63,400 64,800 - 64,800 (900) (1.37%) 641951 POSTAGE 103 500 - - - 641952 FREIGHT - - - - - - - 0.00% 642100 BANK FEES 7,576 11)00 14,600 16,200 - 16200 5,200 47.27% 644600 RENT-EQUIPMENT 225 900 2,000 1,400 - 1,400 500 55.56% 644620 LEASE-EQUIPMENT 1 19,453 151,300 142,800 143,800 - 143,800 (7,5(10) (4.96%) 645260 AUTO INSURANCE - 2,400 - 900 - 900 (1500) (62.50%) 645490 EMPLOYEE NOTARY BONDS - - - - - - 0.00% 646180 BUILDING R&M-ISF BALING$ 1.669 6.000 5,100 5,500 - 5,500 (500) (8.33%) 646420 AUTO&TRUCKS-TIRES&BATTERIES - - 800 1,000 - 1,000 1,000 0.00% 646430 FLEET MAINT ISF-LABOR/OVERHEAD 2,796 2,600 1,000 1,000 - 1,000 (1,600) (61.54%) 646440 FLEET MAINT ISF-PARTS 743 1,500 1,000 1,000 - 1,000 (500) (3333%) 646445 FLEET NON-MAINT ISF-PARTS 262 700 500 500 - 500 (200) (28.57%) 646710 OFFICE EQUIPMENT R&M 58,271 66,000 58,800 68,600 - 68.600 2,600 3.94% 646910 DATA PROCESSING EQUIPMENT R&M 574,202 279,400 293.200 332,(X0 - 332,000 52,600 18.83% 647110 PRINTING/BINDING-OUTSIDE 3391 3500 2,800 1000 - 1000 (500) (14.29%) 647230 MICROFICHE SERVICES VENDOR - - - - - - 0.00% 648110 LEGAL ADS - - - - - - - 0.00% 648160 OTHER ADS 4,465 500 1,700 900 - 900 400 80.00% 649100 LEGAL ADVERTISING 1,865 3.800 3,600 3,800 - 3.800 - 0.00% 649110 BOND EXPENDITURE - - - - - 649930 CREDIT CARD DISCOUNT FEE - - - - - - - 0.00% 649980 CASH SHORT/OVER - - - - - - - 0.00% 649990 OTHER MISCELLANEOUS SERVICES 748 2,500 2,400 1,400 - 1,400 (1,100) (44.00%) 651110 OFFICE SUPPLLES-GENERAL 26,256 35,000 34,900 39,100 - 39,100 4,100 11.71% 651210 COPYING CHARGES - - - - - - - 0.00% 651910 MINOR OFFICE EQUIPMENT 1,510 7,900 6,900 6,000 - 6,000 (1,900) (24.05%) 651930 MINOR OFFICEFURNTTURE 4,043 16,300 16,300 15,100 - 15,100 (1,200) (7.36%) 651950 MINOR DATA PROCESSING EQUIPMENT 106,320 80,200 74,500 79,700 - 79,7W (500) (0.62%) 652210 FOOD-OPERATING SUPPJ IFS - - - - - - - 0.00x% 652490 FUEL&LUBRICANTS-LS.F BILLINGS 933 800 800 800 - 800 - 0.00% 652830 MICROFILM SUPPLIES&PROCESSING 17,979 14,700 15,300 17,100 - 17,100 2A00 1633% 652910 MINOR OPERATINGEQUIPMENT 78 300 300 3(X) - 3(10 - 0.00% 652920 COMPUTER SOFTWARE 213,836 139,700 157,100 159,500 - 159,5(X) 19,800 14.17% 652990 OTHER OPERATING SUPPLIES 6,995 12,400 10,100 11,000 - 1.1,000 (1,400) (11.29%) 654110 BOOKS,PUBLICATIONS,SUBSCRIPTIONS 2,939 4,500 3,400 4,200 - 4,200 (300) (6.67%) 654210 DUES&MEMBERSHIPS 8,683 7,600 7,200 8,400 - 8,400 800 10.53% 654310 TUITION - - - - - - - 0.00% 654360 CH RR ING UCIVIO1VLEXP 15,866 46,900 _ 43,300 76,400 - . 76,400 ^'500 62.90% Total Operating ensesar on-l.ourtB 1,635,724 1,538,900 517,100 1,695,300 - i$ • •.,•+ii 10.16% Clerk of Courts Non-Court General Fund(011) Expenditures(continued) Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expended Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Capital Outlay 764110 AUTOS AND TRUCKS $ - - - - - - S - 0.00% 764220 RADIOS AND EQUIPMENT - 27300 26,300 - - 764310 OFFICE FURNITURE - - - - - - - 0.00% 764360 OFFICE EQUIPMENT 3,709 1,500 1,200 1500 - 1,500 - 0.00% 764380 MICROFILM EQUIPMENT - - - - - - - 0.00% 764900 DATA PROCESSINGEQUIPMENT 872,584 334,000 333,000 14.000 - 14,000 (320,000) (95.81%) 764950 SOFTWARE-GENERAL - - - - - - - 0.00% 764990 OTHER MACHINERY&EQUIPMENT 5,845 - - - - - - 0.00% Total Capital Outlay 882,138 362,800 3600,500 15500 - 15500 (347,300) (95.73%) Total Expenses Non-Court General Fund 7,765,294 7,510,400 7,471,900 7,412.000 - 7,412,000 (98,400) (1.31%) Reserves 991000 RESERVES/TURNBACK 94,614 - 212,800 - - - - 0.00% Total Reserves 94,614 - 212,800 - - - - 0.00% Total Non-Court Expenses $ 7,859.908 7.510.400 7,684300 7.412.0(X) - 7.412,0(X) S 098.400) (1.310) Fiscal Year 2013 Non-Court Budget 22 Collier County Clerk of Courts GENERAL ADMINISTRATION I I I I I 1 Internal Clerk's Clerk's yt rtistration punting °flit Fiscal Year 2013 Non-Court Budget 23 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) General Administration Fiscal Year 2012-2013 Budget Goals: To efficiently and effectively manage and direct the performance of the Clerk to the Board and the Clerk to the Courts legal and con stitutionalduties. Total Total FY2013 Programs: FTEs Cost to Board Administration 6.00 $ 407,900 Accounting 5.00 130,600 Internal Audit 5.00 393,600 Records Management 4.00 146,100 Total 20.00 $ 1,078,200 Fiscal Year 2013 Non-Court Budget 24 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) General Administration fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Fkpitnded Total Increase! Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Expenses Personal Services $ 554,301 821,700 813,800 851,700 - 851,700 $ 30,000 3.65% Operating Expenses 186,095 220,500 219,900 226,500 - 226,500 6,000 2.72% Capital Outlay - 31,300 30,100 - - - (31,300) (100.00%) Total S 740,396 1,073,500 1,063,800 1,078.20)) - 1.078.200 $ 4,700 0.44% Revenues Clerk Income $ 169,665 107,000 92,600 75,000 - 75,000 $ (32,000) (29.91%) Total Revenues $ 169.665 107,000 92,600 75,001 75,000 $ (32,000) (29.91%%) PemranentPositions 15.00 20.00 20.00 2(1.00 0.00 20.00 0.00 0.000) This budget includes the Administrative Offices of the Clerk's operations including Purchasing and Human Resources,the Clerk's Accounting functions,the Internal Audit and the Records Management departments.Costs are allocated between court and non-court funding sources based upon FTEs served.For FY 2013 only 33.45% is Board funded. Bucket Hithlithts: Forecast FY 2012: The forecast expenditures for the FY 2012 year are expected to be approximately $9,700 or 0.90 percent less than the 2012 budget.Personnel services are forecasted to be $7,900 or 0.96 percent less due to the budget for the Internal Audit department not fully utilized as the department has been re-established. Operating expenses are forecasted to decrease$600 or 0.27 percent due largely to the reduction in microfilm expenses. Proposed FY 2013; The FY2013 budget in total reflects an increase of$24,700 or 2.34 percent when compared to the FY 2012 budget. Er panded FY 201?; There are no expanded services programmed for the FY 2013 fiscal year. Fiscal Year 2013 Non-Court Budget 25 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) General Administration•Clerk's Administration Fiscal Year 2012-2013 Budget FY2011 FY2012 FY2012 FY2013 Fxpanded Total Increase/ Percent Appropriation Unit Actual Budget Forecast Proposed Services Proposed (Decrease) Change Personal Services $ 206.146 228,700 228,7W 266,300 - 266,300 $ 37,600 16.44% Operating Expenses 118,597 143,100 141,400 141,600 - 141,600 (1,500) (1.05%) Capital Outlay - - - - - - - 0.00% Total Appropriations $ 324.743 371.800 370.100 407,900 - 407,900 $ 36,100 9.71% Permanent Positions 6.00 6.00 6.00 6.00 - 6.00 - 0.00% Forecast expenditures are down compared to budget by $1,700 due primarily to a reduction of operating costs. This expenditure budget covers 33.45% of the expenditures for Clerk's Administration. Fiscal Year 2013 Non-Court Budget 26 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) General Administration-Clerk's Administration Revenues Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Clerk's Administration 341442 COPIES $ 212 300 600 300 - 3(X) $ - 0.00% 341490 MISCELLANEOUS FEES 100,627 37,000 27,900 9,000 - 9,000 (28000) (75.68%) 341724 ATTORNEYFFS 1,100 - - - - - - 0.00% 341730 RETURNED CHECK FEE 7325 7,5(10 7,400 7,500 - 7,500 - 0.00% 341910 ADMINISTRATIVE SERVICES 37,002 37,000 37,000 37,000 - 37,000 - 0.00% 341915 FS 28.2A4 REFUNDS UNDER$5 2,180 - 2,000 - - - - 0.00% 348429 MISCELLANEOUS CHARGES - - - - - - - 0.00% 361170 INTEREST - - - - - - - 0.00% 369700 CASH OVER/UNDER 118 200 - 200 - 200 - 0.00% 361310 INTEREST-CIFRKFUNDS 21,101 25,000 17.700 21,000 - 21,000 (4,000) (16.00%) 361180 INVESTMENT INCOME(Board Funds) - - - - - - - 0.00% Total Clerk's Administration $ 169.66i 107,000 92.600 75,000 - 75.000 5 (32.000) (29.91%) Revenues proposed are decreasing due to a decrease in the miscellaneous fees (court call reimbursement) earned. In the FY 2011 forecast there is a one-time miscellaneous payment that increased revenues. The Clerk funds 25% of the courier services for satellites and Board of County Commissioners remote pickups through an agreement with the Tax Collector. Fiscal Year 2013 Non-Court Budget 27 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) General Adninistradon-Clerk's Administration Expenditures Fiscal Year 2012-2013 Budget Object FY2011 FY 2012 FY2012 FY2013 6cpanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Personal Services 511100 SALARIES-ELECTED OFFICIALS $ 43,235 43,500 44,7(8) 45,700 - 45,700 $ 2,200 5.06% 512100 REGULAR SALARIES 104,593 125,400 118,600 134,500 - 134,500 9,100 7.26% 512600 ER 457 27 1,000 600 800 - 800 (200) (20.00%) 513100 OTHER SALARIES AND WAGS - - - - - - _ (100% 514100 OVERTIME - - - - - - CLOD% 518100 TERMINATION PAY - - - - - - 0.00% 521100 SOCIAL SECURITY MATCHING 10,376 11,300 12,600 13,800 - 13,800 2.500 22.12% 522100 RETIREMENT-REGULAR 10,799 12,800 11,900 13,500 - 13,500 700 5.47% 522500 RETIREMENT-ELECTED OFFICIALS 7,189 9,900 9,500 14,500 - 14,500 4,600 46.46% 523150 LIFE&HEALTH PREMIUM 25,671 24,500 30,500 30,700 - 30,700 6,200 25.31% 523160 LIFE PREMIUM - - - - - - - 0183% 524100 WORKER'S COMPENSATION-REGULAR 435 300 300 12,800 - 12,800 12,500 4166.67% 525100 UNEMPLOYMENT COMPENSATION 3,820 _ - (100% - - Total Personal Services 206,146 228,700 228,700 266,300 - 266,300 37,600 16.44% Operating Expenses 631100 LEGAL FEES 88,359 100,000 99,500 100,0)0 100,000 - 0.00% 631990 OTHER PROFESSIONAL FEES - 500 400 400 - 400 (100) (20.00%) 639990 OTHER CONTRACTUAL SERVICES 4,626 3,000 3,000 3,000 - 3,000 - 0.00% 640200 MBEAGE REIMBURSEMENT REGULAR - 200 - - - (200) (100.00%) 644300 OUT OF COUNTY TRAVEL-PROF DEV 807 2,500 900 1,100 - 1,100 (1,400) (56.00%) 640310 OUT OF COUNTY TRAVEL-REGULAR 528 - 200 200 - 200 200 400% 640390 PER DIEM-OTHER CHARGES - 700 400 300 - 300 (400) (57.14%) 640400 MOTOR POOLMIIEAGCHARGES - - - - _ _ 0,00% 640410 MOTOR POOL RENTAL CHARGE - _ _ _ 0,00% 641100 TELEPHONE-BA SE COST 1,525 1,300 1,400 1,400 - 1,400 100 7.69% 641200 TELEPHONE-TOLL CALLS 149 - - 0.00% - 641210 FAX CHARGES - - - - - - 0.00% 641300 TELEPHONE-INSTALLATIONS - 0.00% - 641400 TELEPHONE-DIRECT LINE - - - - - 400°6 - 641600 TELEPHONE-EXTRAS 200 400 200 200 - 200 (200) (50.00%) 641700 CF7 I n AR TELEPHONE - - - - _ - _ 400% 641900 TELEPHONE-ALLOCATED 6,549 6.000 6,400 6,500 - 6,500 500 &33% 641950 POSSTACE,FREIGHT&UPS 52 3,200 100 400 - 400 (2,800) (87.50%) 642100 BANK FEES - 2,000 4,700 4,700 - 4,700 2,700 135.00% 644600 RENT-EQUIPMENT - 1,100 500 - 500 500 400% 644620 LEASE-EQUIPMENT 1,779 3,800 7,400 6,500 - 6,500 2,700 71.05% 645260 AUTO INSURANCE - 2,400 - 900 - 900 (1,500) (62.50%) 645490 EMPLOYEE NOTARY BONDS - - - - - - 0.00% 646180 BUILDING R&M-ISFBlUINGS 888 500 500 500 - 500 400% 646430 FLEET MAINT ISF-LABOR/OVERHEAD 2,006 1,600 1.000 1,000 - 1,000 (600) (37.50%) 646440 FLEET MAINT LSE-PARTS 662 1,000 1,000 1,000 - 1,000 - (100% 646445 FLEET'NON-MAINT LSF-PARTS 208 500 500 500 - 500 - 0.00% 646710 OFFICE EQUIPMENT R&M - 500 1,000 1,000 - 1,000 500 10400% 646910 DATA PROCESSING EQUIPMENT R&M 1,130 L500 1,500 1,500 - 1,500 - 0.00% 647110 PRINTING/BINDING-OUTSIDE 446 500 200 200 - 200 (300) (60.00%) 647230 MICROFICHE SERVICES OUTSIDE - - - - - - - 0.00% 648110 LEGAL ADS - - - - - - - 400% 648160 OTHER ADS - - - - - - - 0.00% 649100 LEGAL ADVERTISING 296 500 500 500 - 500 - 400% 649110 BOND EXPENDITURE - - - - - - - 400% 649930 CREDIT CARD DISCOUNT FEE - - - - - - - 400% 649980 CASH SHORT/OVER - - - - - - - 0,00% 649990 OTHER MISCELLANEOUS SERVICES (1,048) 500 500 200 - 200 (300) (6400%) 651110 OFFICE SUPPLIES-GENERAL 1,199 1,200 1,600 1,800 - 1,800 600 5400% 651210 COPYING CHARGES - - - - - - 0.00% 651910 MINOR OFFICE EQUIPMENT 214 - - - - - - 400% 651930 MINOR OFFICE FURNITURE 612 - - - - - - 400% 651950 MINOR DATA PROCESSING EQUIP - - - - - - - OAO% 652210 FOOD-OPERATING SUPPLIES - - - - - - - 0.00% 652490 FUEL&[LUBRICANTS-LS.F BILLINGS 933 800 800 800 - 800 - 400% 652910 MINOR OPERATINGBQUIPMENT - - - - - - - 400% 652920 COMPUTER SOFTWARE - 1,000 - - - - (1,000) (10400%) 652990 OTHER OPERATING SUPPLIES 180 1,000 500 400 - 400 (6(0) (60.00%) 654110 BOOKS,PUBLICATIONS,SUBSCRIPTIONS 1,434 2,000 1,500 1,400 - 1,400 (6(0) (30.00%) 654210 DUES&MEMBERSHIPS 4,093 2,500 3,100 3,200 - 3,200 700 28.00% 654310 TUITION - - - - - - - 0(10% 654360 OTHER TRAINING/EDUCATIONALEXP 769 1,500 1,500 1,500 - 1,500 - (100% Total Operating Expenses 118,597 143,100 141,400 141,600 - 141,600 (1,500) (1.05%) Capital Outlay 764360 OFFICE EQUIPMENT - - - - - - - 400% 764900 DATA PROCESSING EQUIPMENT - - - - - - - 400% 764950 SOFTWARE-GENERAL - - - - - - - 400% Total Capital Outlay - - - - - - 400% Total Adnin 324,743 371,800 370,100 407,900 - i AMP tt 9.71% ' ff Year 2013 Non-Court Bt __- __ __-_ Snlher C'r Clerk nf�- Clerk of Courts Non-Court General Fund(011) General Administration-Clerk's Accounting Fiscal Year 2012.2013 Budget FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Appropriation Unit Actual Budget Forecast Proposed Services Proposed (Decrease) Change Personal Services S 131.369 133,000 129.400 116.800 - 116,800 $ (16200) (12.18%) Operating Expenses 11.365 14.100 14,300 13.800 - 13,800 (300) (2.13%) Capital Outlay - - - - - - - 0.00% Total Appropriations S 141734 147.100 143,700 130,600 - 130.600 $ (16,500) (11.22%) Permanent Positions 5.00 5.00 4.00 5.00 - 5.00 - 0.00% This expenditure budget covers 33.45% of the expenditures for Clerk's Accounting. Fiscal Year 2013 Non-Court Budget 29 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) General Administration-Clerk's Accounting Fkpentitures Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Personal Services 512100 REGULAR SALARIES $ 89,534 96,4(X) 95.030 84,900 - 84,900 $ (11,5(X)) (11.93'1) 512600 ER 457 322 400 400 400 - 400 - 0.00q 514100 OVERTIME - - 400 - - - - 0.00% 518100 TERMINATION PAY - - - - - - - (100% 521100 SOCIALSECURITYMATCHING 6,477 7,400 7,400 6,500 - 6,503 (900) (1116%) 522100 RETIREMENT-REGULAR 8,496 9,800 3,900 7,100 - 7,100 (2,700) (27.55%) 523150 LIFE&HEALTH PREMIUM 24,130 18,803 22,000 17,700 - 17,7(X) (1,100) (5.85%) 524100 WORKER'S COMPENSATION-REGULAR LAR 210 200 300 200 - 200 - 0.00% 525100 UNEMPLOYMENT COMPENSATION 2,2(X) - - - - - - 000% TotalPersenalServices 131,369 133,000 129,400 116,800 - 116,800 (16,200) (12.18%) Operating Expenses 639990 OTHER CONTRACTUALSERVICES 47 100 100 100 - 100 - 0.00% 640200 MILEAGE REIMBURSEMENT - - - - - - - 0.00% 640300 OUT OF COUNTY TRAVEL-PROF DEV - - - 200 - 203 200 0.00% 641100 TELEPHONE-BASE COST 814 - - - - - - 0.00% 641200 TELEPHONE-TOLL CALLS 25 100 100 - - - (100) (10000%) 641300 TELEPHONE-INSTALLATIONS - - 100 100 - 100 100 0.00% 641400 TELEPHONE-DIRECT LINE - 1,900 - - - (1,903) (10000%) 641900 TELEPHONE-ALLOCATED 1,426 3,500 3,500 3,500 - 3,500 - (100% 641950 POSTAGE;FREIGHT&UPS 2,170 1,400 2,900 2,900 - 2,900 1,500 107.14% 644620 LEASE-EQUIPMENT 5,746 5,500 5,600 5,000 - 5,000 (500) (9.09%) 645490 EMPLOYEE NOTARY BONDS - - - - - - - Q00% 646180 BUILDING R&M-ISF BBIINGS - - - - - - - 000% 646710 OFFICE EQUIPMENT R&M - - - - - - - 000% 646910 DATA PROCESSINGEQUIPMENT R&M 154 200 200 200 - 200 - 0.00% 647110 PRINTING/BINDING-OUTSIDE - - 300 400 - 400 400 0.00% 649100 LEGAL ADVERTISING - - - - - - - 000% 649990 OTHER MISCELLANEOUS SERVICES 280 200 300 200 - 200 - 000% 651110 OFFICE SUPPLIES-GENERAL 484 1,000 800 800 - 800 (200) (2000%) 651950 MINOR OFFICE EQUIPMENT 5 100 200 200 - 200 100 10000% 652990 OTHER OPERATING SUPPLIES 80 - 100 100 - 100 100 0.00% 654210 DUES&MEMBERSHIPS 135 100 100 100 - 1(X) - 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXP - - - - - - - 0.00% Total Operating Expenses 11,365 14,100 14,300 13,800 - 13,800 (300) (113%) Capital Outlay 764360 OFFICE EQUIPMENT - - - - - - - 0.00% 764900 DATA PROCESSING EQUIPMENT - - - - - - - 000% Total Capital Outlay - - - - - - - 000%: Total Accounting $ 142.734 147.1(X) 143,700 130,600 - 130,600 $ (16,500) (1122'1) Fiscal Year 2013 Non-Court Budget 30 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) General Administration-Internal Ault Fiscal Year 2012.2013 Budget FY2011 FY2012 FY2012 FY2013 Funded Total Increase/ Percent Appropriation Unit Actual Budget Forecast Proposed Services Proposed (Decrease) Change Personal Services $ 133,823 375,100 372,100 375,600 - 375,600 $ 500 0.13% Operating Expenses 13,273 14,200 14,500 18,000 - 18,000 3,800 26.76% Capital Outlay - 4,000 3,800 - - - (4,000) (100.00%) Total Appropriations $ 147,096 393,300 390.400 393,600 - 393,600 $ 300 0.08% Permanent Positions 1.00 5.00 5.00 5.00 - 5.00 - 0.00% This expenditure budget covers 80% of the expenditures for Internal Audit department. Four employees are for the Clerk to Board functions: the fifth employee performs audits for the courts and is covered in the Clerk's State Court funded budgets. Fiscal Year 2013 Non-Court Budget 31 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) General Administration•Internal Audit Expenditures Fiscal Year 2012-2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expended Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Personal Services 512100 REGULAR SALARIES $ 100,769 278,000 259,500 259,700 - 259,700 $ (18,300) (6.58%) 512600 ER 457 (231) 1,500 - - - - (1,500) (100.00%) 518100 TERMINATION PAY - - - - - - - 0.00% 521100 SOCIALSBCURITYMATCHING 7,339 21,3(X) 19,900 19,900 - 19,900 (1,4(10) (6.57%) 5221(X) RETIREMENT-RE(2JIAR 8,276 27,300 19,900 21,7(X) - 21,700 (5,600) (20.51%) 523150 LIFE&HEALTH PREMIUM 16,444 46,000 72,500 74,100 - 74,100 28,100 61.09% 524100 WORKERS COMPENSATION-REGULAR 1,225 1,000 300 200 - 200 (800) (80.00%) 525100 IJNIMPLOYMENT COMPENSATION - - - - - - - (100% 528100 ALLOWANCES-MOVING EXPENSES - - - - - - - 0.00% Total Personal Services 133,823 375,100 372,100 375,600 - 375,600 500 0.13% Operating Expenses 639990 OTHER CONTRACTUAL SERVICES - 2(X) 700 700 - 700 5(X) 250.00% 640200 MILEAGE REIMBURSEMENT - 100 100 300 - 300 200 200.00% 640300 OUT OF COUNTY TRAVEL-PROF DEV 562 2,000 800 8(X) - 800 (1,200) (60.00%) 6411(X) TELEPHONE-BASECOST 712 - - - - - - 0.00% 641200 TELEPHONE-TOIL CAILS 35 500 200 200 - 200 (300) (60.00%) 641400 TELEPHONE-DIRECT LINE - - - - - - - 0.00% 641900 TELEPHONE-ALLOCATED 752 2,100 2,000 2,000 - 2,000 (100) (4.76%) 641950 POSTAGE,FREIGHT&UPS 58 100 100 100 - 100 - 0.00% 644620 LEASE-EQUIPMENT 1,545 2,500 4,100 4,100 - 4,100 1,600 64.00% 647110 PRINTING&/OR BINDING-OUTSIDE VENE - 200 100 100 - 100 (100) (5000%) 648160 OTHER ADS 1,774 500 400 400 - 400 (100) (20.00%) 651110 OFFICE SUPPLIES-GENERAL 1,796 1,500 3,200 4,800 - 4,800 3,300 220.00% 651910 MINOR OFFICE EQUIPMENT 149 - - - - - - 0.00% 651930 MINOR OFFICEFURNITURE 751 - 700 - - - - 0.00% 651950 MINOR DATA PROCESSINGEQUIPMENT 3,683 - - 800 - 800 800 0.00% 654110 BOOKS,PUBLICATIONS,SUBSCRIPTIONS 271 300 400 800 - 800 500 166.67% 654210 DUES&MEMBERSHIPS 440 1,200 200 1,100 - 1,100 (100) (8.33%) 654310 TUITION - - - - - - - 0.00% 654360 OTHER TRAININCJIDUCATIONALEXP 745 3,000 1,500 1,8(X) - 1,800 (1,200) (40.00%) Total Operating Expenses 13,273 14,200 14,500 18,000 - 1 8,000 3,800 26.76% Capital Outlay 764310 OFFICE FURNITURE - - - - - - - 0.00% 764900 DATA PROCESSING EQUIPMENT - 4,000 3,800 - - - (4,000) (100.00%) Total Capital Outlay - 4,000 3,800 - - - (4,000) (100.00%) Total Internal Audit $ 147,096 393,300 390,400 393,600 - 393,600 $ 100 0.08% Fiscal Year 2013 Non-Court Budget 32 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) General Administration-Records Management Fiscal Year 2012.2013 Budget FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Appropriation Unit Actual Budget Forecast Proposed Services Proposed (Decrease) Change Personal Services $ 82,963 84.900 83.600 93,000 - 93,000 $ 8,100 9.54% Operating Expenses 42,860 49,100 49.700 53,100 - 53.100 4,000 8.15% Capital Outlay - 27,300 26.300 - - - (27,300) (100.00%) Total Appropriations $ 125,823 161,300 159.600 146.100 - 146,100 $ (15.200) (9.42%) Permanent Positions 4.00 4.00 4.00 4.00 - 4.00 - 0.00% This expenditure budget covers 33.45% of the expenditures for the Records Management department budget. Fiscal Year 2013 Non-Court Budget 33 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) General Administration-Records Management Eupendtures Fiscal Year 2012-2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Personal Services 5121(X) REGULAR SALARIES $ 56,459 57,000 58,600 58,600 - 58,600 $ 1,600 2.81% 512600 ER 457 (26) - - - - - - 0.00% 514100 OVERTIME - - - - - 0.00% 518100 TERMINATION PAY 132 - 5,000 8,500 - 8,500 8,5(X) 0.00% 521100 SOCIAL SECURITY MATCHING 4,215 4,400 4,900 5,100 - 5,100 700 15.91% 522100 RETIREMENT-REGULAR 5,200 6,500 2,900 3,900 - 3,900 (2,600) (40.00%) 523150 LIFE&HEALTH PREMIUM 9,011 14,900 10,100 10,500 - 10,500 (4,400) (29.53%) 524100 WORKER'S COMPENSATION-REGULAR 4,253 2,100 2,100 1,700 - 1,700 (400) (19.05%) 525100 UNEMPLOYMENT COMPENSATION 3,719 - - 4,700 - 4,700 4,700 0.00% Total Personal Services 82,963 84,9(X) 83,600 93,000 - 93,000 &100 9.54% Operating Expenses 639990 OTHER CONTRACTUAL SERVICES 3,246 6,3(X) 10,600 6,000 - 6,000 (3(X)) (4.76%) 640200 MILEAGE REIMBURSEMENT - - - - . - - 0.00% 640300 OUT OF COUNTY TRAVEL-PROF DEV - - - - - - - 0.00% 641100 TELEPHONE-BASE COST 508 300 300 300 - 300 - 0.00% 641200 TELEPHONE-TOLL CAIIS 0 100 100 100 - 100 - 0.00% 641900 TELEPHONE-ALLOCATED 1,070 2,200 2,300 2,300 - 2,300 100 4.55% 641950 POSTAGE,FREIGHT&UPS 35 500 100 100 - 100 (400) (80.00%) 644600 RENT-EQUIPMENT 225 9(X) 900 900 - 900 - 0.00% 644620 LEASE-EQUIPMENT 1,485 3,000 2,600 3,000 - 3,000 - 0.00% 646180 BUILDING R&M-ISF BIWNGS - - 100 200 - 200 200 0.00% 646420 AUTO&TRUCKS-TIRES&BATTERIES - 800 1,000 - 1,000 1,000 0.00% 646710 OFFICE EQUIPMENT R&M 26,424 27,000 23,000 28,200 - 28,200 1,200 4.44% 646910 DATA PROCESSING EQUIPMENT R&M 48 200 200 200 - 200 - 0.00% 648160 OTHER ADS 318 - - - - - - 0.00% 649100 LEGAL ADVERTISING - - - - - - 0.00% 649990 OTHER MISC SERVICES - 100 - - - - (100) (10(100%) 651110 OFFICE SUPPLIES-GENERAL 975 1,400 1,300 1,400 - 1,400 - 0.00% 651910 MINOR OFFICE EQUIPMENT - 300 300 300 - 300 - 0.00% 651930 MINOR OFFICE FURNITURE - - - - - - - 0.00% 651950 MINOR DATA PROCESSING EQUIP - - - - - 0.00,/i 652830 MICROFILM SUPPLIES&PROCESSING 8,475 6,500 7,000 9,000 - 9,000 2,500 38.46% 652990 OTHER OPERATING SUPPLIES - 100 - - - - (100) (100.00%) 654110 BOOKS,PUBLICATIONS,SUBSCRIPTIONS - - - - - - - 0.00% 654360 OTHER TRAININGEDUCATIONALEXP 50 200 100 100 - 100 (100) (50.00%) Total Operating Expenses 42,860 49,100 49,700 53,100 - 53,100 4,000 8.15% Capital Outlay 764110 AUTOS AND TRUCKS - - - - - - 0.00% 764220 RADIOS AND EQUIPMENT - 27,300 26300 - - - (27,300) (100.00%) 764310 OFFICE FURNITURE - - - - - - - 0.00% 764360 OFFICE EQUIPMENT - - - - - - - 0.00% 764380 MICROFILM EQUIPMENT - - - - - - - 0.00% Total Capital Outlay - 2711(4) 26_100 - - - (27,300) (100.00%) Total Records Management S .11_' 22 161,100 15).600 146,100 - 146,100 $ (15,200) (9.42%) Fiscal Year 2013 Non-Court Budget 34 Collier County Clerk of Courts CLERK TO THE BOARD nce and Fiscal Year 2013 Non-Court Budget 35 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Clerk to the Board Fiscal Year 2012-2013 Budget Goals To provide full accounting and maintenance of BCC minutes and records services to the Board of County Commissioners. Total Total FY 2013 Programs FTE's Cost to Board Finance and Accounting 31.00 $ 2,409,600 To maintain reporting of relevant financial information to managers,elected officials, and the general public on a timely basis. Minutes and Records 4.00 518,500 Maintenance of BCC minutes and records. Total 35.00 $ 2,928,100 Fiscal Year 2013 Non-Court Budget 36 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Clerk to the Board Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expended Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Expenses Personal Services $ 2,389,709 2,482,300 2,477,400 2,499,100 - 2,499,100 $ 16,800 0.68% Operating Expenses 326,357 353,300 351,400 418,500 - 418,500 65,200 18.45% Capital Outlay 10,786 6,500 6,100 10,500 - 10,500 4,000 61.54% Total $ 2,726,852 2.842,100 2.834.900 2.928.100 - 2.928,100 S 86,000 3.03% Revenues Fee Collections $ 164,613 541(10 1(12.500 1(12,(8)0 - 102.000 $ 48,(10(1 88.89% Total Revenues $ 164,613 54,000 102,500 102,000 - 102,08) $ 48,(88) 88.89% Permanent Positions 38.(8) 381X) 35.00 35.(8) OA 35.00 0(x) 0.0(87 This budget includes Finance and Accounting and Board Minutes and Records Departments. Budget 11ighliehts: forecast FY 2012: Expenditures are forecast to be$7,200 or approximately 0.25 percent less than appropriated. This variance is primarily attributed to unplanned reductions in personal services and operating expenses.Personal services are forecast to be$4,900 or 0.20 percent less than budget due to reduced overtime. Operating expenses are forecasted to be$1,900 or 0.54 percent less than the FY 2012 budget.These cuts are largely reflected in reduced travel and training. Proposed FY 2013 The current FY 2013 budgetretlects an increase of$86,000 or3.03 percent.This increase is to account for personalinsurance health costs increases.Operating costs increased $65,200 or 18.45 percent due to an increase in maintenance and contractual services expenses.Capital expense is expected to increase by$400. Expanded FY 2013: There are no expanded services programrred for the FY 2013 fiscal year. Fiscal Year 2013 Non-Court Budget 37 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Clerk to the Board of County Conanissioners-Finance and Accounting Fiscal Year 2012.2013 Budget FY2011 FY2012 FY2012 FY2013 Fxpanded Total Increase/ Percent AppropriatanUnit Actual Budget Forecast Proposed Services Proposed (Decrease) Change Personal Services $ 2,161,434 2,253,700 2,249,200 2,262,200 - 2,262,200 $ 8,500 0,380 Operating Expenses 134,253 137,800 134,300 144,400 - 144,400 6,600 4.79% Capital Outlay 4,718 5,000 4,900 3,000 - 3,000 (2,000) (40.00%) Total Appropriations $ 2,300,404 2,396,500 2,388,400 2,409,600 - 2,409,600 $ 13,100 0.55% Pernranent Positions 33.00 34.00 31.00 31.00 - 31.00 (3.00) (8.82%) The Finance and Accounting department continues to streamline processes within the department. There has been an elimination of four FTEs since FY 2009. This hinders the ability to meet deadlines as the workload is not decreasing at corresponding levels. This expenditure budget covers 100% of the expenditures for Clerk's Finance. Fiscal Year 2013 Non-Court Budget 38 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Clerk to the Board-Finance and Accounting Expenditures fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Personal Services 512100 REGULAR SALARIES $ 1,482,736 1,602,500 1,520,200 1,537,200 - 1,537,200 $ (65,300) (4.07%) 512600 ER 457 2,106 3,000 2,500 3,000 - 3,000 - 0.00% 514100 OVERTIME 1,044 3,000 4,300 3,000 - 3,000 - 0.00% 518100 TERMINATION PAY 7,292 - 1,200 - - - - 0.00% 521100 SOCIAL SECURITY MATCHING 107,114 124,400 117,003 118,100 - 118,100 (6,300) (5.06%) 522100 RETIREMENT-REGULAR 143,953 147,500 114,800 115,800 - 115,800 (31,700) (21.49%) 523150 LIFE&HEALTH AGGREGATE PREMIUM 392,678 359,300 475,300 483,400 - 483,400 124,100 34.54% 524100 WORKER'S COMPENSATION-REGULAR 15,711 14,000 13,900 1,700 - 1,700 (12,300) (87.86%) 525100 UNEMPLOYMENT COMPENSATION 8,800 - - - - - - 0.02% Total Personal Services 2,161,434 2,253,700 2,249,2W 2,262,200 - 2,262,200 8,500 0.38% Operating Expenses 631990 OTHER PROFESSIONAL FEES - - - - - - - 0.00% 639990 OTHER CONTRACTUAL SERVICES 6,507 3,500 6,600 6,600 - 6,600 3,100 :':.57% 640200 MILFAGERELMBURSEMENT - 4,000 1,100 2,000 - 2,000 (2,000) (5(100%) 640300 OUT OF COUNTY TRAVEL-PROF DEV 4,115 - 1,70) 2,000 - 2,000 2,000 0.00% 640310 OUT OF COUNTY TRAVEL-REGULAR - - - - - - - 0.00% 640410 MOTOR POOL RENTAL CHARGE - - - - - - - 0.00% 641100 TELEPHONE-BASE COST 3,864 - - - - - - 000% 641200 TELEPHONE-TOLL CALLS 247 1,300 1,400 1,300 - 1,300 - 0.00% 641210 FAX CHARGES - - - - - - - 0.00% 641300 TELEPHONE-INSTALLATIONS - - - - - - - 0.03% 641400 TELEPHONE-DIRECT LINE - 10,000 - - - (10.000) (100.00%) 641600 TELEPHONE-EXTRAS - - - - - - - 000% 641900 TELEPHONE-ALLOCATED 10,360 11,000 16,700 17,000 - 17,000 6,000 54.55% 641950 POSTAGE,FREIGHT&UPS 9,487 7,900 9,200 9,000 - 9,000 1,100 13.92% 641952 FREIGHT - - - - - - - 0.00% 642100 BANK FEES 7,576 9,000 9,900 11,500 - 11,500 2,500 27.78% 644600 RENT-EQUIPMENT - - - - - - - 0.00% 644620 LEASE-EQUIPMENT 51,032 60,030 51,300 52,000 - 52,000 (8,000) (13.33%) 646180 BUILDING R&M-ISFBILLENGS 87 - - - - - - 0101% 646710 OFFICE EQUIPMENT R&M 861 - - - - - - 0.00% 646910 DATA PROCESSING EQUIPMENT R&M 2,180 1,500 2,1(0 1,900 - 1,900 400 26.67% 647110 PRINTING/BINDING-OUTSIDE 2,945 2,000 2,000 2,000 - 2,000 - 0.00% 647230 MICROFICHE SERVICES OUTSIDE - - - - - - - 0.00% 648160 OTHER ADS 2,373 - 1,3(X) 500 - 500 50) 0.00% 649100 LEGAL ADVERTISING 924 - 1,000 1,000 - 1,((10 1,000 0.00% 649990 OTHER MISCEIEANEOUS SERVICES 865 1,0(10 1,000 1,000 - 1,000 - 0.00% 651110 OFFICE SUPPLIES-GENERAL 14,919 14,000 15,6(0 16,600 - 16,600 2,600 18.57% 651210 COPYINGCHARGES - - - - - - - 0.00% 651910 MINOR OFFICEEQUIPMENT 119 1,000 500 500 - 500 (500) (50.00%) 651930 MINOR OFFICE FURNITURE 2,405 500 500 500 - 500 - (100% 651950 MINOR DATA PROCESSING EQUIP 311 2,000 2,000 5,000 - 5,000 3,000 150.00% 652910 MINOR OPERATING EQUIPMENT - - - - - - - 0.00%, 652920 COMPUTER SOFTWARE 2,862 200 400 5(0 - 500 300 150.00% 652990 OTHER OPERATING SUPPUES 2,504 2,20() 2,500 2,50) - 2,5(0 300 13.64% 654110 BOOKS,PUBLICATIONS,SUBSCRIPTIONS 1,158 1,500 1,300 1,300 - 1,300 (200) (13.33%) 654210 DUES&MEMBERSHIPS 2,262 2,200 2,2(X) 2,200 - 2,200 - 0.00% 654310 TUITION - - - - - - - 0.00% 654360 OTHER TRAINING✓EDUCATIONALEXP 4,291 3,000 4,000 7,50() - 7,500 4,500 150.00% Total Operating Expenses 134,253 137,800 134,300 144,4(0 - 144,400 6,600 4.79% Capital Outlay 764310 OFFICE FURNITURE - - - - - - - 0.00% 764360 OFFICE EQUIPMENT - - - - - - - 0.00% 764900 DATA PROCESSINGEQUIPMENT 4,718 5,0)0 4,900 31((8) - 3,(00 (2,000) (4000%) Total Capital Outlay 4,718 5,000 4,90) 3,0(0 - 3,010 (2,000) (40.00%) Total Finance and Accounting $ 2.3(0.404 2,396,500 2.388.400 2,409,600 - 2.409.600 5 13,1(1) 0.55ri Fiscal Year 2013 Non-Court Budget 39 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Clerk to the Board of County Commissioners•Minutes and Records Fiscal Year 2012.2013 Budget FY2011 FY2012 FY2012 FY2013 EYpanded Total Increase/ Percent Appropriation Unit Actual Budget Forecast Proposed Services Proposed (Decrease) Change Personal Services $ 228,276 228,600 228,2W 236,900 - 236,900 $ 8,300 3.63% Operating Expenses 192,104 215,500 217,100 274,100 - 274,100 58,600 27.19% Capital Outlay 6.068 1.500 1.200 7.500 - 7.500 6,000 400.00% Total Appropriations $ 426.448 445,600 446,500 518,500 - 518,500 $ 72.900 16.36% Permanent Positions 4.00 4.00 4.00 4.00 - 4.00 - 0.00% This expenditure budget covers 100% of the expenditures for Board Minutes and Records. Fiscal Year 2013 Non-Court Budget 40 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Clerk to the Board-Board Minutes and Records Revenues Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Board Minutes and Records 341145 RECORD CERTIFICATION $ 19 - - - - - $ - 000% 341442 COPIES 27.006 20,000 24.500 25.000 - 25.000 5.000 25.00% 341443 VALUE ADJUSTMENT BOARD PETITION 16.035 25,000 20,300 20.000 - 20.000 (5,000) (20.00%) 341490 MISCELLANEOUS FEES 116.278 - 50.000 50,000 - 50,000 50,000 0.00% 341932 TRANSCRIPTION COPIES - - - - - - - 0.000 341981 LOBBYIST 5.275 9.000 7.700 7,000 - 7.000 (2.000) (22.22%) Total Board Minutes and Records $ 164.613 54,000 102.500 102,000 - 102,000 $ 48.000 88.89% Fiscal Year 2013 Non-Court Budget 41 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Clerk to the Board-Board Minutes and Recortk likpentitures Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Ekpanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Personal Services 512100 RE(LIIARSAIARIES $ 139,312 139,500 138,800 143,800 - 143,800 $ 4,300 3.08% 514100 OVERTIME 4,565 - - - - _ - 0.00% 518100 TERMINATION PAY - - - - - - - 0.00% 521100 SOCIAL SECURITY M ATCHING 10,061 10,700 10,700 11,000 - 11,000 300 2.80% 522100 RETIREMENT-REGULAR 13,037 15,700 6,900 9,200 - 9,200 (6,500) (41.40%) 523150 LIFE&HEALTH PREMIUM 60,997 62,400 71,500 72,600 - 72,600 10,200 16.35% 524100 WORKER'S COMPENSATION-REGULAR 303 300 300 300 - 300 - 0.00% 525100 UNEMPLOYMENT COMPENSATION - - - - - - 000% Toiall'ersonal Services 228,276 228,600 228,200 236,900 - 236,900 8,300 3.63% Operating Expenses 639990 OTHER CONTRACTUAL SERVICES 118,559 194,000 185,600 240,000 - 240,000 46,000 23.71% 640300 OUT OF COUNTY TRAVEL.-PROF DEV - 500 500 1,500 - 1,500 1,000 200.00% 641100 TE[EPHONEBASECOST 610 _ _ 0.00% 641200 TELEPHONE-TOIL CALLS 17 500 300 300 - 300 (200) (40.00%) 641900 TEIIPHONE-ALLOCATED 1,070 1,700 2,000 2,000 - 2,000 300 17.65% 641950 POSTAGE,FREIGHT&UPS 287 300 300 300 - 300 - 0.00% 644620 LEASE-EQUIPMENT 1,801 2,6(X) 2,800 2,600 - 2,600 - 0.00% 646180 BUILDINGR&M-ISF BILLINGS - - 300 500 - 500 5(X) 0.00% 646710 OFFICE EQUIPMENT R&M 2,201 3,000 2,900 3,000 - 3,000 - 0.00% 646910 DATA PROCESSING EQUIPMENT R&M 10,320 2,000 11,200 13,200 - 13,200 11,200 560.00% 647110 PRINTING/BINDING-OUTSIDE - - _ - _ - 0.00% 649100 LEGAL ADVERTISING - 800 600 S00 - 800 _ 000% 651110 OFFICE SUPPLIES-GENERAL 1,996 3,8(X) 2,700 3,500 - 3,500 (300) (7.89%) 651210 COPYING CHARGES - _ - - - - 000% 651910 MINOR OPERATING EQUIPMENT 340 1,000 1,000 200 - 200 (800) (800%) 651930 MINOR OFFICE FURNITURE - 1,000 1,000 1,000 - 1,000 - 0.00% 651950 MINOR DATA PROCESSING EQUIP 3,819 1,500 1,600 1,500 - 1,500 - 0.00% 652830 MICROFILM SUPPIIF.S&PROCESSING - 1,200 2,100 2,100 - 2,100 900 75.00% 652920 COMPUTER SOFTWARE 50,00 - - - _ (g9.00%) 652990 OTHER OPERATING SUPPLIES 1,084 1,5(X) 2,1(X) 1,500 - 1,500 - 0.00% 654110 BOOKS,PUBLICATIONS,SUBSCRIPTIONS - 100 100 100 - 100 - 0.0% 654360 OTHER TRAININGIEDUCATIONALEXP - - - - - - 0.0% Total Operating Expenses 192,104 215,50 217,100 274,10 - 274,100 58,6(X) 27.19% Capital Outlay 764360 OFFICE EQUIPMENT 1,010 1,500 1,200 1,50 - 1,500 - 0.00% 76490 DATA PROCESSING EQUIPMENT 5,058 - - 6,000 - 6.00 6,000 0.00% Total Capital Outlay 6.068 1,5(X) 1,200 750 - 7,500 6,00 400.00% Total Board Minutes and Records S 426.148 141.6(8) 446,500 518,5(1) - 518 5(X1 $ 72.9(10 16.36% Fiscal Year 2013 Non-Court Budget 42 Collier County Clerk of Courts CLERK OF THE CIRCUIT COURT A Fiscal Year 2013 Non-Court Budget 43 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Clerk of the Circuit Court Fiscal Year 2012-2013 Budget Goals: To perform the constitutional and statutory duties of the Clerk of the Circuit Court in maintaining Court records and in providing responsible service to the judiciary, the legal community, and the public. Total Total FY 2013 Programs: FTEs Cost to Board Circuit Civil 28.69 $ 36,500 Circuit Felony 17.47 26,900 Circuit Jury 0.00 7,600 Circuit Probate 6.00 7,700 Circuit Juvenile 400 7,000 Total 56.16 $ 85,700 Fiscal Year 2013 Non-Court Budget 44 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Clerk of the Circuit Court Fiscal Year 2012-2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Sersices Proposed (Decrease) Change Expenses Personal Services $ - - - - - - $ - 000% Operating Expenses 50,814 93,400 85,400 85,700 - 85.700 (7,700) (&24%) Capital Outlay - - - - - - - 0.00% Total 50,814 93,400 85,400 85,700 - 85.700 $ (7,700) (8.24%) Revenues Clerk Worm $ - - - - - - $ - 0.0057 Total Revenue $ - - - - $ - 0.0(151 Permanent Positions 60.49 58.67 58.49 56.16 0.00 56.16 (2.51) (42851) This budget reflects the County obligated expenses of Circuit Civil,Felony,Jury,Probate,and Juvenile. Costs are related to telephone and facilities costs for court functions required by the state to be funded locally per F.S.29.008. Budget l0ehliehts; Forecast FY 2012; Based on historical trends and current year pattems,total expenditures are anticipated to be$8,000 or 8.57 percent less than the prior cycle adopted budget.These reductions are realized by reduced operating costs from aggressive cuts in office furniture,office equipment and maintenance costs. Proposed FY 2013; The FY 2013 budget reflects a decrease of$7,700 or 8.24 percent in operating expenses,due to the state requiring these costs to again be segregated from the civil and criminal departments. FtpandedServices FY 2013• There are no expanded services programmed for the FY 2013 fiscal year. Fiscal Year 2013 Non-Court Budget 45 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Clerk of the Circuit Court•Circuit Civil Expentitures Fiscal Year 2012-2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Sersices Proposed (Decrease) Change Circuit Civil Operating Expenses 639990 OTHER CONTRACTUAL SERVICES $ - - - - $ p pp% 640300 OUT OF COUNTY TRAVEL-PROF DEV - - - - 0.00% 641100 TELEPHONE-BASE COST 3,864 - _ - - - p03% 641200 TELEPHONE-TOLL CALLS 491 700 1,200 1.300 - 1,300 600 85.71% 641900 TELEPHONE-ALLOCATED 4,636 10,200 9,300 9,400 - 9,400 (800) (7.84%) 641950 POSTAGE FREIGHT AND UPS - - - - - - 000% 644600 RENT-EQUIPMENT - - - - - - - 0.00% 644620 LEASE-EQUIPMENT 8,926 10,200 9,800 10,000 - 10,000 (200) (1.96%) 646180 BUILDING R&M-ISF BIIIINGS 47 1,400 1,300 1300 - 1,300 (100) (7.14%) 646710 OFFICE EQUIPMENT R&M 5,776 6,800 6,100 6,600 - 6,600 (200) (2.94%) 646910 DATA PROCESSINGR&M - 1,400 1,200 1,300 - 1,300 (100) (7.14%) 651110 OFFICE SUPPLIES GENERAL - - - - - - 000% 651910 MINOR OFFICE EQUIPMENT - 2,000 1,800 2.300 - 2300 300 15.00% 651930 MINOR OFFICElURNITURE 275 6,800 4,700 4300 - 4,300 (2,500) (36.76%) 651950 MINOR DATA PROCESS - - - - - - - 0.00% Total Operating Expenses 24,014 39,50() 35,400 36,500 - 36,500 (3,000) (7.59%) Capital Outlay 764310 OFFICE FURNITURE - - - - - - 0.00% Total Capital Outlay - - - - - - - 0.00% Total Circuit Civil 5 24014 39.5(X) 35.400 36.5(X) - 36.500 $ 13.0(X11 17.59';) Fiscal Year 2013 Non-Court Budget 46 Collier County Clerk of Courts N N Clerk of Courts Non-Court General Fund(011) Clerk of the Circuit Court-Circuit Felony Fkpenditures Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Sersices Proposed (Decrease) Change Operating Expenses 640300 OUT OF COUNTY TRAVEL-PROF DEV $ - - - - - - S - 0.00% 641100 TELEPHONE-BASECOST 2,339 - 0.00% 641200 TELEPHONE-TOLL CALLS 125 2,(1(10 100 2,100 - 2,100 100 5.00% 641300 TELEPHONE-INSTALLATIONS - - 0.00% 641400 TELEPHONE-DIRECT L NE 215 - - - - - - 0.00% 641900 TELEPHONE-ALLOCATED 4,992 7,300 8,900 8,700 - 8,700 1,400 19.18% 641950 POSTAGE FREIGHT AND UPS - - - - - - 0.00% 644620 LEASE-EQUIPMENT 6,490 9,500 10,000 10,600 - 10.600 1,100 11.58% 646180 BUILDING R&M-ISF BILLINGS 47 500 300 200 200 (300) (60.00%) , 646710 OFFICE EQUIPMENT R&M 2,008 3,200 3,000 3,200 - 3.200 - 0.00% 646910 DATA PROCESSINGEQUIPMENT - 400 400 400 - •100 - 0.00% 651110 OFFICE SUPPLIES GENERAL - - - - - - - 0.00% 651910 MINOR OFFICE EQUIPMENT - - - - - - - 0.00% 651930 MINOR OFFICE FURNITURE - 3,600 1,600 1,600 - 1,600 (2,000) (55.56%) 651950 MINOR DATA PROCESSING - 200 100 100 - 100 (100) (50.00%) 652990 OTHER OPERATING SUPPI/FS - - - - - - - 0.00% Total Operating Expenses 16,216 26,700 24,400 26,900 - 26.900 200 0.75% Capital Outlay 764310 OFFICE FURNITURE - - - - - - - 0.(X><i Total Capital Outlay - - - - - - O.(XY1: Total Circuit Felony $ 16.216 26.700 24.400 26.900 - 26.900 $ 2(X) 0.75% Fiscal Year 2013 Non-Court Budget 47 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Clerk of the Circuit Court-Jury Management FxpendItures Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Operating Expenses 641100 TELEPHONE-BASE CAILS $ - - - - - - $ - 0.00% 641200 TELEPHONE-TOLL CALLS - 100 100 100 - 100 - 0.00% 641400 TELEPHONE-DIRECT LINE - 4.000 7.000 5.000 - 5100 1.000 25.00% 641900 TELEPHONE-ALLOCATED - 500 - - - - (500) (100.00%) 644620 LEASE-EQUIPMENT - 3.300 1,300 2.000 - 2,000 (1,300) (39.39%) 646180 BUILDING R&M-ISFBILLINGS - - - - - - - 0.00% 646710 OFFICE EQUIPMENT R&M - 500 200 500 - 500 - 0.00% 651910 MINOR OFFICE EQUIPMENT - - - - - 0.00% 651930 MINOR OFFICE FURNITURE - - - - - - 0.00% Total Operating Expenses - 8.400 8.600 7,600 - 7,600 (800) (9.52%) Capital Outlay 764310 OFFICE FURNITURE - - - - - - - 0.00% Total Capital Outlay - - - - - - - 0.00% Total Jury Management $ - 8,400 8,600 7,600 - 7,600 $ (800) (9.52%) With the change in reporting requirements mandated for the State FY 2012 reporting,Jury Management expenditures must be segregated from the civil and criminal departments. Fiscal Year 2013 Non-Court Budget 48 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Clerk of the Circuit Court-Circuit Probate Expenditures Fiscal Year 2012-2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Operating Expenses 640200 MILEAGE REIMBURSEMENT $ - - - - - - $ - 0.00% 641100 TELEPHONE-BASE COST 915 - - - - - - 0.00% 641200 TELEPHONE-TOIL CALLS 37 500 100 100 - 100 (400) (80.00%) 641900 TELEPHONE-ALLOCATED 1,426 2,400 2,600 2.500 - 2,500 100 4.17% 644600 RENT-EQUIPMENT - - - - - - - 0.00% 644620 LEASE-EQUIPMENT 3,007 3,100 2,900 3.000 - 3,000 (100) (323%) 646180 BUDDING R&M-ISFBILIINGS 94 500 100 100 - 100 (400) (8100%) 646710 OFFICE EQUIPMENT R&M 886 2,500 3,300 2,000 - 2,000 (500) (20.00%) 6.51910 MINOR OFFICE EQUIPMENT - 0,00% - - - - - 651930 MINOR OFFICE FURNITURE - - - - _ - 0.00% Total Operating Expenses 6,365 9,000 9,000 7,700 - 7,700 (1,300) (14.44%) Capital Outlay 764310 OFFICE FURNITURE - - - - - - - 0.00% Total Capital Outlay - - - - 0.00% Total Probate $ 6.365 9,000 9.00) 7,700 7.700 S (1_00) (14.44%) Fiscal Year 2013 Non-Court Budget 49 Collier County Clerk of Courts / Clerk of Courts Non-Court General Fund(Oil) Clerk of the Circuit Court-Circuit Juvenile Fxpentlitures Fiscal Year 2012-2013 Budget Object FY2011 FY2012 FY2012 FY2013 Fxpanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Operating Expenses 641100 TELEPHONES-BASE COST $ 61(1 - - - - $ - 0.00% 641200 TELEPHONE-TOLL CALLS 12 400 100 100 - 100 (3(X)) (75.00%) 6419(X) TELEPHONE-ALLOCATED 713 1,100 1300 1,200 - 1.200 100 9.09% 641950 POSTAGE FREIGHT AND UPS - - - - - 0.009 644620 LEASE-EQUIPMENT 2,883 4,800 4,300 4.000 - 4,000 (8(X)) (16.67%) 646180 BUILDING R&M-ISF BILLINGS - 5(X) - - - - (500) (100.005) 646710 OFFICE EQUIPMENT R&M - 500 400 500 - 500 - 0.00% 651910 MINOR OFFICE EQUIPMENT - 500 500 200 - 200 (3(10) (60.00%) 651930 MINOR OFFICE FURNITURE - 2.000 1.400 1.000 - 1.000 (1.000) (50.00%) Total Operating Expenses 4,218 9,800 8,000 7,000 - 7,000 (2,800) (28.57%) Capital Outlay 764310 OFFICE FURNITURE - - - - 0.00% Total Capital(hitlay - - - - - - - 0.00% Total Juvenile $ 4,218 9,800 8,000 7,000 - 7,000 $ (2,800) (28.57%) Fiscal Year 2013 Non-Court Budget 50 Collier County Clerk of Courts CLERK OF THE COUNTY COURT 1 I 1 1 ` County County �T�-v�l � .,... 3 Fiscal Year 2013 Non-Court Budget 51 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Clerk of the County Court Fiscal Year 2012-2013 Budget Goals: To perform the constitutional and statutory duties of the Clerk of the Circuit Court in maintaining Court records and in providing responsible service to the judiciary, the legal community, and the public. Satellite offices: [mmokalee Couithouse,Golden Otte, Orange Blossom and Everglades City Hall Total Total FY 2013 Programs: FTEs Cost to Board County Satellite Office 4.00 $ 171,000 County Misdemeanor 20.82 32,100 County Civil 16.49 21,600 County Traffic 9.53 10,400 Total 50.84 $ 235,100 Fiscal Year 2013 Non-Court Budget 52 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Clerk of the County Court Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Expenses Personal Services $ 132,941 157,400 155,800 148,200 - 148,200 $ (9,200) (5.84%) Operating Expenses 72,597 90,400 86,200 86,900 - 86,900 (3,500) (3.87%) Capital Outlay - - - - - - - 0.00% Total $ 205,538 247,800 242,000 235,100 - 235.100 1, (12.700) (5.13%) Revenues Clerk Income $ 40,347 50,000 48,500 43500 - 43,500 $ (65(10) (13.00%) Total Revenue $ 40,347 50,000 48,500 43.5(X) - 43,500 $ (65(X)1 (13.00%) Permanent Positions 54.51 53.33 5251 50.84 0.00 50.84 (2.49) (4.6771 This budget reflects the County Court Satellites,Misdemeanor,County Civil, and County Traffic. Costs are related to telephone and facilities costs for court functions required by the state to be funded locally. Budget 1Bghliyhts; Forecast FY 2012: Based on historical trends and current year patterns,total expenditures are anticipated to be$5,800 or 2.34 percent less than budget.The decrease is largely in the operating expenses that reflect a reduction in office and furniture spending. Proposed FY 2013: The cost for current services decreases by$12,700 or 5.13 percent when compared to the prior cycle adopted budget.This is primarily due to satellite clerk support reductions expected in force from FY2013. There are no expanded services programmed for the FY 2013 fiscal year. Fiscal Year 2013 Non-Court Budget 53 Collier County Clerk of Courts N Clerk of Courts Non-Court General Fund(011) Clerk of the County Court-Satellite Offices Revenues/Fcpenditures Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change County Court Revenues 341490 MISCELLANEOUS FEES $ 40,347 50,000 48,500 43,500 - 43,500 $ (6,500) (13.00% Total County Court $ 40,347 50,000 48,500 43,500 - 43.500 $ (6.500) (13.00%) Satellite Personal Services 512100 REGULARSALARIES $ 90,974 108,403 102,300 97,300 - 97,300 $ (11,100) (10.24%) 513100 OTHER SALARIES AND WAGES (1.105) - - - - - - 0.00% 514100 OVERTIME 26 - - - - - - 0.00% 518100 TERMINATION PAY - - 7,100 - - - - 0.00% 521100 SOCIAL SECURITY MATCHING 6,634 8,300 8,400 7,400 - 7,400 (900) (10.84%) 522100 RETIREMENT-REGULAR 7,679 10,200 7,200 7,300 - 7,300 (2,900) (28.43%) 523150 LIFE&HEALTH PREMIUM 26,958 30300 26.400 25,700 - 25,700 (4,600) (15.18%) 523160 LIFE PREMIUM - - - - - - - 0.00% 524100 WORKER'S COMPENSATION-REGULAR 400 200 300 200 - 200 - 0.00% 525100 UNEMPLOYMENT COMPENSATION 1,375 - 4,100 10,300 - 10,300 10,300 0.00% Total Personal Services 132,941 157,400 155,800 148.200 - 148.200 (9,200) (5.84%) Operating Expenses 639990 OTHER CONTRACTUAL SERVICES 7,860 9200 10,600 10,500 10,500 1,300 14.13% 640200 MILEAGE REIMBURSEMENT - 500 700 1,000 - 1,000 500 10000% 640300 OUT OF COUNTY TRAVEL-PROF DEV - - - - - - 0.00% 641200 TELEPHONE-TOIL CALLS - - - - - - - 0.00% 641210 FAX CHARGES 743 400 900 800 - 800 400 100.00% 641400 TELEPHONE-DIRECT LINE 2,348 4,600 3.000 3,000 - 3,000 (1,600) (34.78%) 641600 TELEPHONE-EXTRAS - - - - - - 0.00% 641900 TELEPHONE-ALLOCATED 327 700 1.000 900 - 900 200 28.57% 641950 POSTAGE FREIGHT AND UPS - - - - - - - 0.00% 644620 LEASE-EQUIPMENT 5,343 6,000 7,030 5,500 - 5,500 (500) (8.33%) 645260 AUTO INSURANCE - - - - - - - 040% 646180 BUILDINGR&M-ISF BILLINGS - - - - - - - 0.00c« 646430 FLEET MAINTISF-IABOR&OVERHEAD 790 1,000 - - - - (1,000) (10000%) 646440 FLEET MAINT ISF-PARTS 81 50) - - - - (500) (10(100%) 646445 FEET NON-MAINT ISF-PARTS 54 200 - - - - (200) (°Oa00%) 646710 OFFICE EQUIPMENT R&M - 200 - - - - (200) (100.03%) 646910 DATA PROCESSING EQUIPMENT R&M - - - - - - - B00% 651110 OFFICE SUPPLIES-GENERAL 439 500 600 600 - 600 100 20.00% 651950 MINOR DATA PROCESS - - - - - - - 0.00% 652490 FUEL&LUBRICANTS-ISF BILLINGS - - - - - - - Q03% 652990 OTHER OPERATING SUPPITES - 600 600 500 - 500 (100) (16.67%) 654360 OTHER TRAINING/EDUCATIONALEXP - - - - - - - 0.00% Total Operating Expenses 17,985 24,400 24,400 22,800 - 22,800 (2,900) (11.89%) Total Satellites $ 150.926 181.800 180,200 171,000 - 171.000 $ (12,100) (6.66%) This expenditure budget covers 52.35% of the expenditures for the Satellite offices. Fiscal Year 2013 Non-Court Budget 54 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Clerk of the County Court-County Misdemeanor Expenditures Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Conk. Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Operating Expenses 641100 TELEPHONE-BASECOST $ 3,661 - - - - - $ - 0.00% 641200 TELEPHONE-TOLL CALLS 60 2,500 400 400 - 400 (2,100) (84.00%) 641400 TELEPHONE-DIRECT LINE 3,189 - - - - - - 0.00% 641900 TELEPHONE-ALLOCATED 7,310 11,800 13,100 12,400 - 12,400 600 5.08% 641950 POSTACE FREIGHT AND UPS - - - - - - - 0.00% 644620 LEASE-EQUIPMENT 11,835 13,700 11,400 12,600 - 12,600 (1,100) (8.03%) 646180 BUILDING R&M-ISFBIILINGS - - 300 300 - 300 300 0.00% 646710 OFFICE EQUIPMENT R&M 3,225 3,800 2,600 3,800 - 3,800 - 0.00% 646910 DATA PROCESSING EQUIPMENT R&M - 500 300 500 - 500 - 0.00% 651910 MINOR FF10EI MBIT - - - - - - - 0.00% 651930 MINOR OFFICE FURNITURE - - 1,900 2,000 - 2,000 2,000 0.00% 651950 MINOR DATA PROCESSING - - 100 100 - 100 100 0.00% Total Operating Expenses 29,280 32,300 30,100 32,100 - 32,100 (200) (0.62%) Capital Outlay 764310 OFFICE FURNITURE - - - - - - - 0.00q Total Capital Outlay - - - - - - - 0.00 Total County Misdemeanor $ 29.280 32.300 30.100 32.100 - 32.100 $ (2(X)) (0.62%1 Fiscal Year 2013 Non-Court Budget 55 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Clerk of the County Court-County Civil Expenditures Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Sersices Proposed (Decrease) Change Operating Expenses 639990 OTHER CONTRACTUAL SERVICES $ - - _ - - S 0.00% 0.00% 641100 TELEPHONE-BASECOST 2237 - - - _ - - ppp% 641200 TELEPHONE-TOIL CALLS 83 1,400 200 800 - 800 (600) (42.86%) 641900 TELEPHONE-ALLOCATED 2,853 4,800 5,100 5,600 - 5,600 800 16.67% 641950 POSTAGE FREIGHT AND UPS - - - - - - - 0.00% 644600 RENT-EQUIPMENT - - - - - - - 0.00% 644620 LEASE-EQUIPMENT 5,651 5,800 5,400 6,000 - 6,000 200 3.45% 646180 BUILDING R&M-ISF BILLINGS 507 600 600 700 - 700 1(8) 16.67% 646710 OFFICE EQUIPMENT R&M 3,449 3,800 3,700 4,000 - 4,000 200 5.26% 646910 DATA PROCESSING EQUIPMENT R&M - 600 600 700 - 700 100 16.67% 651110 Offl SUPPLIES GINERAL - - - - - - 0.00% 651210 COPYING CHARGE - S - - - 0.00% 651910 MINOR OFFICE EQUIPMENT - 1,600 1,200 1,300 - 1,300 (300) (18.75%) 651930 MINOR OFFICES URNITURE 2300 2500 - 2,500 -- 2,500 0.00% 651950 MINOR DATA PROCESS - - _ - - - - p 00% Total Operating Expenses 14,780 18,600 19,100 21,600 - 21,600 3,000 16.13% Capital Outlay 764310 OFFICE FURNITURE - - - - - - 0.00% Total Capital Outla - - - y - - 0.00% Total County Civil $ 14,780 18.6(X) 19,100 21,6(0 - 21.6(0 $ 3,000 16.13% Fiscal Year 2013 Non-Court Budget 56 Collier County Clerk of Courts r Clerk of Courts Non-Court General Fund(011) Clerk of the County Court-County Traffic Expenditures Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Operating Expenses 641100 TELEPHONE-BASE COST $ 1,729 - - - - - $ - 0.00% 641200 TELEPHONE-TOILCAILS 95 1,000 100 100 - 100 (900) (90.00%) 641400 TELEPHONE-DIRECT LINE - - - - - - - 0.00% 641900 TELEPHONE-ALLOCATED 3,031 5,000 5,400 4,500 - 4,500 (500) (10.00%) 641950 POST FREIGHT UPS - 300 200 - - - (300) (100.00%) 644620 LEASE-EQUIPMENT 3,164 4,000 3500 3,400 - 3,400 (600) (15.00%) 646180 BUILDING R&M-ISF BREWS - 500 200 200 - 200 (300) (60.00%) 646710 OFFICE EQUIPMENT R&M 1,882 2,200 1,600 1,500 - 1,500 (700) (31.82%) 649990 OTHER MISCELLANEOUS SERVICES 651 700 600 - - - (700) (100.00%) 651110 OFFICE SUPPUES GENERAL - - - - - - - 0:00% 651910 MINOR OFFICE EQUIPMENT - - - - - - - 0.00% 651930 MINOR OFFICE FURNITURE - 1,400 1,000 700 - 700 (700) (5000%) 651950 MINOR DATA PROCESS - - - - - - - 0.00% Total Operating Expenses 10,552 15,100 12.600 10.400 - 10,400 (4,700) (31.13%) Capital Outlay 764310 OFFICE FURNITURE - - - - - - 0.00% Total Capital Outlay - - - - - - 0.00% Total County Traffic 5 ((1552 15.100 12.600 10.400 - 10.400 S (1.700) (11.13%) Fiscal Year 2013 Non-Court Budget 57 Collier County Clerk of Courts RECORDING 10k, Ink Fiscal Year 2013 Non-Court Budget 58 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Recording Fiscal Year 2012-2013 Budget Goals: To provide a systematic approach to controlling all phases of recording documents,to reduce paperwork proliferation, to provide efficient access to needed information, to dispose of obsolete records,to provide docurrentation of compliance with laws, ordinances,and other regulations,and to maintain historical records. Total Total FY 2013 Programs: FTEs Cost to Board To provide on-line computer access to land records by title companies, 18.00 $ 1,165,900 realtors,attorneys,and others. To continue to pursue conversion from microfilm to optical storage and retrieval records. Total 18.00 $ 1.165,900 Fiscal Year 2013 Non-Court Budget 59 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Receding Fiscal Year 2012.2013 Budget Object FY 2011 FY 2012 FY2012 FY 2013 Expended Total Increase/ Percent Cade Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Emenses Personal Services $ 1,047,682 1,044,000 1,044,000 1,046,200 - 1,046,200 $ 2,200 0.21% Operating Expenses 105,299 124,000 123,400 119,700 - 119,700 (4,300) (3.47%) Capital Outlay 5,845 - - - - - - 0.00% Total $ 1,158,826 1,168,000 1,167,400 1,165,900 - 1,165,900 $ (2,100) (0.18%) Revenues Fee Collections $ 2.205,989 2,175.700 2.193.100 2.177_2(0 - 2,177,200 $ 1,500 0.07% Total Revenue S 2.205.989 2,175.7(8 2.191100 .177200 - 2,177,200 $ 1,500 0.07%, Permanent Positions 18.00 18.00 18.18) 18.00 00X1 18.00 0.00 0.00% This budget is for the operations of the Recording department. Budget Highlights: forecast FY 2012; Based on historical trends and current year spending pattems,total expenditures are forecast to be$600 or 0.05 percent less than the total budget.Operating expenses are forecast to be$600 or 0.48 percent less than budget.This is due to a reduction in office supplies and postage. Proposed FY 2013; The cost for current services decreases by$2,100 or 0.18 percent when compared to the prior year appropriation. A decrease in operating expense of$4,300 or 3.47 percent is a result of reductions in postage,legal fees and equipment repair and maintenance. This is offset by a slight increase in personal services for increased health insurance costs. Fcpanded Services FY 2013; There are no expanded services programmed for the FY 2013 fiscal year. Fiscal Year 2013 Non-Court Budget 60 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Recoiling Revenues Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Serrices Proposed (Decrease) Change Recording 341100 RECORDING OF LEGAL INSTRUMENTS $ 1,440,546 1,480,000 1,451,000 1,460,000 - 1,460,000 $ (20,000) (1.35%) 341120 DOCUMENTARY STAMP COMMISSIONS 261,107 255,000 265,300 260,000 - 260,000 5,000 1.96% 341124 PASSPORT 11±5 CIRCUIT 242,835 222,000 231,200 220,000 - 220,000 (2,000) (0.90%) 341129 MARRIAGE CEREMONY PERFORMED 18,000 17,000 19,700 18,000 - 18,000 1,000 5.88% 341130 P.R.M.T.F.RECORDING FEE - - - - - - - 0.00% 341144 PLAT COPIES-LARGE 335 - 200 200 - 200 200 0.00% 341145 RECORDING CERTIFICATIONS 44,783 40,403 42,800 42,000 - 42,000 341410 POSTAGE-DOCUMENTS 45.259 28,500 33,900 38,500 - 38,500 10,000 35.09% 341438 SALES OF COMPACT DISCS - - - - - - - 0.00% 341439 SALES OF MICROFILM COPIES - - - - - - - 0.00% 341442 COPIES 49,666 45,000 54,100 50,000 - 50,000 5,000 11.11% 341444 PLAT COPIES - - - - - - - 0.00% 341490 MISCELLANEOUS FEES 447 500 500 500 - 500 - 0.00% 341730 RETURNED CHECK FEE - - - - - - - 0.00% 341754 REGISTRY OF COURT SERVICE CHARGES 25,532 18,500 14500 15,000 - 15,030 (3,500) (18.92%) 341756 MARRIAGE LICENSES 61,930 58,800 68,500 63,000 - 63,030 4,200 7.14% 341758 TAX DEED CLERK FEE 15,250 10,000 11,400 10,000 - 10,030 - 0.00% 341778 HOME SOLICITATION 300 - - - - - - 0.00% Total Recording $ 2,205.989 2.175.700 2,193,100 2,177,200 - 2,177,200 $ (100) (0.00%) Recording of documents is directly related to the housing industry activity. With a slight increase in documentary stamps fees,we expect a slight increase in recording revenues for the upcoming fiscal year. Fiscal Year 2013 Non-Court Budget 61 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Retorting Ependitures Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Personal Services 512100 REQJIARSALARIES $ 714,138 721,700 712100 717,200 - 717,200 $ (4,500) (0.62%) 512600 ER457 913 1,1(0 1,030 1,000 - 1,000 (100) (9.09%) 514100 OVERTIME - - 200 - - - - 0.00% 518100 TERMINATION PAY 1,764 - - - - - - 0.(1(1% 521100 SOCIAL SECURITY MATCHING 51,679 55,200 54,600 54,900 - 54,9(10 (300) (0.54%) 522100 RETIREMENT-REGULAR 66,170 53,200 40,300 45,6(0 - 45,6(0 (7,600) (14.29%) 523150 LIFE&HEALTH PREMIUM 202673 208300 230800 226,600 - 226,600 18300 8.79% 524100 WORKER'S COMPENSATION-REGULAR 1,696 4,500 4,500 900 - 900 (3,600) (80.00%) 5251(X) UNEMPLOYMENT COMPENSATION 8,649 - 500 - - - - 0.00 Total Personal Services 1,047,682 1,044,000 1,044,000 1,046,200 - 1,046,200 2,200 0.21% Operating Expenses 631100 IEGALFEEESS - - - - - - - -000% 639990 OTHER CONTRACTUAL SERVICES 220 1,000 800 1,(00 - 1,000 - 0.00% 640200 MILEAGE REIMBURSEMENT - 100 - - - - (100) (100.00%) 640300 OUT OF COUNTY TRAVEL-PROF DEV - 2,000 1,600 1,6(10 - 1,600 (403) (20.00%) 640390 PER DIEM-CONFERENCE - - 100 100 - 100 10(1 0.00% 640390 PFR DIEM-OTHER CHARGES - 400 400 400 - 400 - 0.00% 640410 MOTOR POOL RENTAL CHARGE - - - - - - - 0.00% 641100 TELEPHONE-BASE COST 2,746 - - - - - - 0.00% 641200 TELEPHONE-TOIL CALLS 157 500 300 300 - 300 (200) (40.00%) 641210 FAX CHARGES - - 100 1(X) - 100 1(X) 0.00% 641400 TELEPHONE-DIRECT LINE - 2,000 2,000 2,000 - 2,000 - 0.00% 641600 TELEPHONE-EXTRAS - - - - - - - 0.00% 641900 TELEPHONE-AILOCA 1'Fl) 4,635 6,500 6,500 6,500 - 6,500 - 0.00% 641950 POSTAGE,FREIGHT&UPS 47,526 50,(00 48,700 50,00 - 50,000 - 0.00% 641951 POSTAGE 103 5(0 - - - - (500) (100.00%) 644620 LEASE-EQUIPMENT 8,011 12,000 11,900 12,000 - 12,000 - 0.00% 646180 BUIIDINGR&M-ISF BILLINGS - - - - - - - 0.00% 646710 OFFICE EQUIPMENT R&M 10,031 12,000 11,000 14,300 - 14,3(0 2300 19.17% 646910 DATA PROCESSING EQUIPMENT R&M 7,505 10,100 19,500 11,000 - 11,000 900 8.91% 647110 PRINTING I BINDING-OUTSIDE - 800 200 300 - 300 (500) (62.50%) 648110 LEGAL ADS - - - - - - - 0.00% 649100 LEGAL ADVERTISING - 1,000 - - - - (1,000) (100.00%) 651110 OFFICE SUPPLIES-GENERAL 3,758 10,00 8,000 8,0(1) • 8,000 (2,000) (20.00%) 651910 MINOR OFFICE EQUIPMENT - 1,0)0 - - - - (1,000) (100.00%) 651930 MINOR OFFICE FURNITURE - - - - - - - 0.00% 651950 MINOR DATA PROCESSING EQUIP 16,456 1,000 1,030 1,030 - 1,000 - 0.00% 652830 MICROFILM SUPPLIES&PROCESSING 2,872 7,000 6,200 6,000 - 6,000 (1,000) (14.29%) 652910 MINOR OPERATING EQUIPMENT - - - - - - - 0.00% 652920 COMPUTERSOFTWARE - 1,000 1,000 1,000 - 1,000 - 0.00% 652990 OTHER OPERATING SUPPLIES 1,172 4,000 3,000 3,(00 - 3,000 (1,000) (25111%) 654110 BOOKS,PUBLICATIONS,SUBSCRIPTIONS 57 100 100 100 - 100 - 0.00% 654360 OTHER TRAINING/EDUCATIONALEXP 50 1,000 1,000 1,(00 - 1,00 - 0.00% Total Operating Expenses 105,299 124,000 123,400 119,700 - 119,700 (4300) (3.47%) Capital Outlay 764310 OFFICE FURNITURE - - - - - - - (100% 764360 OFFICE EQUIPMENT - - - - - - - (100% 764380 MICROFILM EQUIPMENT - - - - - - 0.00% 764900 DATA PROCESSING EQUIPMENT - - - - - - - 0.00% 764990 OTHER M ACHINERY&EQUIPMENT 5,845 - - - - - - 0.00% Total Capital Outlay 5,845 - - - - - - 0.00% Total Recording $ I15)t.826 1.161,(100 1.167.4161 1.165.900 - 1.165.900 S (2,100) (0.18%) Fiscal Year 2013 Non-Court Budget 62 Collier County Clerk of Courts MANAGEMENT INFORMATION SYSTEMS x 'r- Fiscal Year 2013 Non-Court Budget 63 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Management Information Systems Fiscal Year 2012-2013 Budget Goals: To provide data processing software,hardware,and administrative support to the Board of County Commissioners and its staff, the Clerk of the Circuit Court,the Supervisor of Elections for SAP financial systems and other processes integrated to SAP. Total Total FY2013 Programs: FTE's Cost to Board Management information Systems 20.00 $ 1,919,000 To provide cost-effective and reliable support for user departments to investigate and develop a functional distributed long-range plan. Total 20.00 $ 1,919,000 Fiscal Year 2013 Non-Court Budget 64 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Management Information Systems Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Expenses Personal Services $ 1,122,799 1,103,300 1,103,300 1,156,000 - 1,156,000 $ 52,700 4.78% Operating Expenses 894,562 657,300 650,800 758,000 - 758,000 100,700 1532% Capital Outlay 865,507 325,000 324,300 5,000 - 5,000 (320.000) (9&46%) Total $ 2.882.868 2,085.600 2,078,400 1.919.000 - 1.919.180 5 (166.6(X1) (7.99% Revenues Fee Collections S 6.095 1.0(1) 10,000 1.0(0 - 1,000 $ - 0.00% Total Revenue $ 6.095 1.0181 10.000 1.1)00 - L0 K) $ - 0.(1187, Permanent Positions 20.00 20.00 20.00 20.00 0.00 20.00 0.00 (OAF; Budget Highlights: Forecast FY 2012: Based on historical trends and current year spending patterns,total expenditures are forecast to be$7,200 less than budgeted.This represents approximately 035 percent of the total budget.Operating expenses are forecast to be$6,500 less than budget due to the reduced training expenses. proposedFY2013• The cost for current services are budgeted to decrease by$166,600 or 7.99 percent when compared to the prior year appropriation.The decrease in expenses is due to the reduction of MIS expenses from operating to capital used for updating systems and equipment to securely and safely maintain the Clerk's computer networks. Expanded ServicesFY 2013: There are no expanded services progtarmted for the FY 2013 fiscal year. Fiscal Year 2013 Non-Court Budget 65 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Management Information Systems Revenues Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Management Information Systems 341772 INFORMATION SYSTEM FEES $ 1.095 1.000 1,000 1.000 - 1,000 $ - 0.009 364410 SURPLUS FURNITURE 5.000 - 9,000 - - - - 0.00% Total Management infomution Systems $ 6.095 1.000 10.000 1.000 - 1.000 $ - 0.00% Fiscal Year 2013 Non-Court Budget 66 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Management Information Systems Fxpenttures Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Personal Services 512100 REGULARSALARIFS $ 838,638 838,700 835.300 870,3(X) - 870,300 $ 31,600 3.77% 512600 FR457 2,522 3,400 3,100 3,1(0 - 3,100 (303) (8.82%) 514100 OVERTIME 0.00% - - - - - - 518100 TERMINATION PAY - - - - - - 000% 521100 SOCIAL SECURITY MATCHING 62,107 64,200 64,200 66,800 - 66,800 2,600 4.05% 522100 RETIREMENT-REGULAR 78,923 61,403 47,100 62,300 - 62,300 900 1.47% 523150 LIFE&HEALTH PREMIUM 136,992 134,803 152,200 152,500 - 152,500 17,700 13.13% 524100 WORKER'S COMPENSATION-REGULAR 1,135 800 900 1,000 - 1,000 200 25.00% 525100 UNEMPLOYMENT COMPENSATION 2,481 - 500 - - - - (100% 528100 ALLOWANCES-MOVING EXPENSES - - - - - - - 0.00% Total Personal Services 1,122,799 1,103,300 1,103,300 1,156,000 - 1,156,000 52,700 4.78% Operating Expenses 639990 OTHER CONTRACTUAL SERVICES 15,861 45300 44,300 55,500 - 55,500 10,200 22.52% 639990 OTHERCONTRACTUAL SERVICES - - - - - - - 0.00% 640200 MILEAGE REIMBURSEMENT - 300 300 500 - 500 200 66.67% 640300 OUT OF COUNTY TRAVEL-PROF DEV 1,962 18,100 18,000 25,900 - 25,900 7,800 43.09% 641100 TELEPHONE-BASE COST 4,054 200 200 200 - 200 - 0.00% 641200 TELEPHONE-TOIL CALLS 206 100 100 100 - 103 - 0.00% 641230 TFILPHONE ACCESS CHARGES - - - - - - - 0.00% 641300 TELEPHONE-INSTALLATIONS - - - - - - - 000% 641400 TELEPHONE-DIRECT LINE 31,080 45,700 39300 45,300 - 45,300 (400) (0::%) 641600 TELEPHONE-EX RAS 577 500 400 500 - 500 - 000% 641900 TELEPHONE-ALLOCATED 18,086 20,000 18,500 19,000 - 19,000 (1,000) (5.00%) 641950 POSTAGE,FREIGHT&UPS 2,126 2,000 1,800 2,000 - 2,000 - 0.00% 644600 RENT-EQUIPMENT - - - - - - - 000% 644620 LEASE-EQUIPMENT 754 1,503 1,500 1,500 - 1,5()0 - (100% 646180 BUILDING R&M-ISFBILLINGS - 1,5W 1,400 1,500 - 1,503 - 0.03% 646445 FLEET NON-MAINT ISF-PARTS - - - - - - - 000% 646710 OFFICE EQUIPMENT R&M 1,528 - - - - - - 0.00% 646910 DATA PROCESSING EQUIPMENT R&M 552,865 261,000 256,000 301,100 - 301,100 40,100 15.36% 647110 PRINTING/BINDING-OUTSIDE - - - - - - - 0.00% 648160 OTHER ADS - - - - - - - (100% 6491(X) LECrAL ADVERTISING 645 1,500 1,500 1,500 - 1,500 - 0.00% 649990 OTHER MIS(FILXNFOUS SERVICES - - - - - - - (100% 651110 OFFICE SUPPLIES-GENERAL 689 1,600 1,100 1,600 - 1,600 - (103% 651210 COPYING CHARGES - - - - - - - 0.00% 651910 MINOR OFFICE EQUIPMENT 689 500 1,600 1,200 - 1,200 700 14(100% 651930 MINOR OFFICE FURNTTURE - 1,0(X) 1,200 1,500 - 1,500 500 50.00% 651950 MINOR DATA PROCESSINGEQUIP 82046 75,403 69,500 71,000 - 71,000 (4,403) (5.84%) 652490 FUEL&LUBRICANTS-LS.F BILLINGS - - - - - - - 000% 652830 MICROFILM SUPPLIES 6,632 - - - - - - 000% 652910 MINOR OPERATING EQUIPMENT 78 300 300 300 - 300 - 0.03% 652920 COMPUTERSOFTWARE 160,974 137,500 155,700 158,000 - 158,000 20,500 14.91% 65299() OTHER OPERATING SUPPLIES 1,975 3,0(X) 1,3(1) 3,000 - 3,000 - ((0(3% 654110 BOOKS,PUBLICATIONS,SUBSCRIPTIONS 19 500 - 500 - 500 - 0.00% 654210 DUES&MEMBERSHIPS 1,754 1,600 1,600 1,800 - 1,800 200 12.50% 654360 OTHER TRAINING/EDUCATIONALEXP 9,960 38,200 35,200 64,500 - 64,500 26,300 68.85% Total Operating Expenses 894,562 657,303 650,800 758,000 - 758,000 100,700 15.32% Capital Outlay 764310 OFFICE FURNITURE - - - - - - - 0.00% 764110 AUTOS&TRUCKS - - - - - - - 0.00% 764360 OFFICE EQUIPMENT 2,699 - - - - - - (100% 764900 DATA PROCESSING EQUIPMENT 862,808 325,000 324,300 5,000 • 5,000 (320,000) (98.46%) 764950 SOFTWARE-GENERAL - - - - - - - 0.00% Total Capital Outlay 865,507 325,000 324,300 5,000 - 5,000 (320,000) (98.46%) Total Management Information Systems $ 2,882,868 2,085,600 2,078,400 1,919,000 - 1,919,000 $ (166,603) (7.99%) Fiscal Year 2013 Non-Court Budget 67 Collier County Clerk of Courts This expenditure budget covers 57.50% of the expenditures for Management Information Systems. RESERVES & TRANSFERS Fiscal Year 2013 Non-Court Budget 68 Collier County Clerk of Courts Clerk of Courts Non-Court General Fund(011) Reserves&Transfers Fiscal Year 2012.2013 Budget Object FY2011 FY2012 FY2012 FY2013 Fxpanded Total Increase/ Percent Code Description Actual Budget Forecast Proposed Services Proposed (Decrease) Change Revenue Reserves 489900 NEGATIVE 5%OF ESTIMATED REVENUE $ - (115.300) - (119,900) - (119,900) $ (4,600) 3.99% Total Revenue Reserves $ (115,300) - (119,900) - (119.900) $ (4,600) 3.99% Transfers In 486910 TRANSFER FROM BOARD $ 5273.200 5.238.000 5.238.000 5.133.200 - 5.133.200 $ (104.800) (2.00%) Total Transfers In $ 5,273.200 5.238,000 5238,000 5.133,200 - 5,133,200 $ (104,800) (2.00%) Reserves/Transfers 910010 TRANSFER TO GENERAL FUND $ 94.614 - 212.800 - - - $ - 0.00% 991000 RESERVES - - - - - - - 0.00% Total Reserves $ 94,614 - 212,800 - - - $ - 0.00% Transfers from the Supervisor of Elections are now included in revenues for General Administration. Fiscal Year 2013 Non-Court Budget 69 Collier County Clerk of Courts Clerk of Court Locations I I 1 Alt. Collier County Courthouse 3301 Tamiami Trail East Naples, Florida 34112 Phone: 239/252-2646 /PT tmrk l . lmmokalee Satellite Golden Gate Satellite 106 South First Street 4715 Golden Gate Parkway lmmokalee, Florida 34142 Naples, Florida 34116 Phone: 239/657-2689 Phone: 239/455-5911 ._,.s North Collier Government Services Center 2335 Orange Blossom Dr North Collier Government Center Naples, Florida 34109 Phone: 239/732-2646 extension 5477