Minutes 11/07/2011 November 7, 2011
MINUTES OF THE MEETING OF THE COLLIER COUNTY
GOLDEN GATE COMMUNITY CENTER
ADVISORY BOARD 1303IIVIE)
Naples, Florida, November 7, 2011
BY:
LET IT BE REMEMBERED, that the Collier County Golden Gate
Community Center Advisory Board, in and for the County of Collier,
having conducted business herein, met on this date at 6:00 PM in a
REGULAR SESSION in Conference Rooms "C" of the Golden Gate
Community Center, 4701 Golden Gate Parkway, Naples, Florida, with the
following members present: Fiala T iv
Hiller
Henning -i– 11,
Coyle
Colette .7—
C James Klug III
VICE CHAIR: Kaydee Tuff
Bill Arthur
Darrin Brooks
Peggy Harris
Misc. Comes:
Date: 2L13) 1 2,
Item#: \L0 2054 0--/
Copies to:
ALSO PRESENT: Vickie Wilson, Community Center Supervisor
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November 7, 2011
Call to Order
The meeting was called to order at 6:00 PM by Chairman,James Klug III.
II. Attendance—Establish a Quorum
Roll Call was taken and a quorum was established.
III. Approval of Agenda
Peggy Harris moved to approve the November 7,2011 Agenda as submitted
Second by Bill Arthur.
Add: VII. D. Tropical Fest
VII. E. Vacant Positions
VII. F. Facebook Update
Bill Arthur moved to approve the November 7, 2011 Agenda as amended
Second by Jim Klug. Motion carried unanimously 5-0.
IV. Approval of October 3,2011 Minutes
Damn Brooks moved to approve the October 3, 2011 Minutes as submitted
Second by Bill Arthur. Motion carried unanimously 5-0.
V. Public Comments
None
VI. Old Business
A. Playground Update
Vickie Wilson reported all the purchase orders have been received. Staff is
waiting on schedule for completion.
B. Shading for Playground
Vickie Wilson distributed and reviewed the shade structure quotes submitted
by Creative Shade Solutions and Sun Shade. (See attached)
• Creative Shade Solution/Quote 1 - $26,900 included shade structures
for the main play area and the play set area.
• Creative Shade Solution/Quote 2- $30,750—included shade
structures for the main play area, the play set area and for the baby
swing area.
• Sun Shade Quote- $27,245 included shade structures for the main
play area and the play set area.
Discussion was ensued on life of the shades, the hassles of taking structure
down and when 150 mile winds are expected(during hurricane season) and
putting back up, funding the project and future Grant application(s).
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November 7, 2011
It was suggested the Staff research Fleischman Parks' experience and
maintenance on the shade structures.
Kaydee Tuff stated St. Elizabeth Seton Catholic School had installed shade
structures and volunteered to do additional research. The Advisory Board
formed a consensus to keep the item on the agenda and consider placement on
5-year Plan.
C. Indirect Costs
Jim Klug reported attending a meeting with a County Finance representative
and Staff on Indirect Costs. He stated the system was complicated due to the
indirect cost percentage charges to each department and he understood the
concept.
Vickie Wilson noted due to Jim Klug's delving into costs error detection
was made and the GGCCAB Budget was lowered $15,000.
D. Tropical Fest
Vickie Wilson reported the Tropical Fest Event accounting will be provided
at the next meeting. She noted rain and the economy had an effect on
revenues.
E. Vacant Position
Vickie Wilson reported Zack Henry was hired to fill the Park Assistant
position. The Program Leader as been selected and position will be offered to
that candidate. It was recommended Staff encourage the Program Leader
attend Golden Gate Community Center Advisory Board monthly meetings.
It was noted Annie Alvarez was unable to attend meeting due to minor
surgery and that Shari Ferguson has resigned her position at Collier County.
F. Facebook Update
None.
VII. New Business
A. Monthly Budget
Staff provided the 130 Monthly Budget Report—November 1, 2011. (See
attached)
Vickie Wilson reported she will provide future monthly reports"Revenue vs.
Staff." Staff will also provide both the End of Year 2011 and the Monthly
Budget reports at the next meeting.
B. Expiration of 3 Board Members Terms
Jim Klug reported receiving notifications from Ian Mitchell regarding the
expiration of 3 Board Member Terms. He expressed concern the 3 terms
expired at the same time and thought the Advisory Board had previously made
an amendment to the Bi-Laws or the Ordinance to correct this issue. He
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November 7, 2011
planned to contact Ian Mitchell regarding the terms and whether the revision
was made and approved by BCC.
VIII. Member Comments
Kaydee Tuff recommended the Walk of Trees Event be held this year. Staff
requested trees be prepaid prior to placement of order.
The Advisory Board formed a consensus to hold the Walk of Trees Event.
Kaydee Tuff reported an issue with a conflict between the Women's Club and the
Quilting Ladies over scheduling of the room utilized by both parties.
Staff planned to review the Rental Fee Policy for GGCC Community Outreach
Programs and Non-Outreach activities and suggested the Advisory Board table
until January.
There being no further business for the good of the County,the meeting was
adjourned by order of the Chair at 7:05 PM.
COLLIER COUNTY GOLDEN GATE
COMMUNITY CENTER ADVISORY
BOARD
Ja II • Klug III, Chairman •
These Minutes wer approved by the Committee/Board on
W./2--
as presented or as amended
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