Minutes 10/03/2011 js .
October 3, 2011
MINUTES OF THE MEETING OF THE COLLIER COUNTY
GOLDEN GATE COMMUNITY CENTER
ADVISORY BOARD
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Naples, Florida, October 3, 2011
BY:
LET IT BE REMEMBERED, that the Collier County Golden Gate
Community Center Advisory Board, in and for the County of Collier,
having conducted business herein, met on this date at 6:00 PM in a
REGULAR SESSION in Conference Rooms "D" of the Golden Gate
Community Center, 4701 Golden Gate Parkway, Naples, Florida, w' h the
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following members present: Hiller
Henning
Coyle
Colette :G
CHAIRMAN: James Klug III
VICE CHAIR: Kaydee Tuff
Bill Arthur
Darrin Brooks
Peggy Harris (Absent)
ALSO PRESENT: Annie Alvarez, Regional Manager -II
Vickie Wilson, Community Center up0e°i sor
Shari Ferguson, Regional ManagerDate: `511-31,-2.
Peg Ruby, Marketing Specialist Item#: ce Z 3:-1 .-!
C.pies to:
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October 3, 2011
Call to Order
The meeting was called to order at 6:02 PM by Chairman,James Klug III.
II. Attendance—Establish a Quorum
Roll Call was taken and a quorum was established.
III. Approval of Agenda
Move: VI. H. to VI. A.
Add: VII. B. Shading of Playground
Bill Arthur moved to approve the October 3, 2011 Agenda as amended. Second
by Darrin Brooks. Motion carried 4-0.
IV. Approval of August 29, 2011 Minutes
Bill Arthur moved to approve the August 29, 2011 Minutes as submitted
Second by James Klug. Motion carried 4-0.
V. Public Comments
None
VI. Old Business
A. Media Update
Shari Ferguson and Peg Ruby provided CMA# 1200—Coordination of
Media and Public Relations Coordination and the Parks and Recreation
Department Marketing Plan. The Advisory Board asked questions on what
they are allowed to do as an Advisory Board.
D Advisory Board can setup and maintain a Facebook page.
D County does not allow comments back.
➢ Suggestion made to add Shari Ferguson and Peg Ruby as
administrators.
➢ You can write a press release and forward to Peg Ruby to format
prior to Staff submission to John Tones for final approval. Please
submit 24 hours; the earlier the better.
➢ Events can be posted to public calendars and calendar websites.
➢ Pictures are allowed if they are from a public event.
➢ Before publishing pictures check the Community Centers' list of
people who do not want their photo used.
➢ Advertise Facebook website through email.
Staff will work on getting clearance for a Staff person to add events and
update the Advisory Boards' Facebook page.
It was suggested Staff advertise the Advisory Boards' Facebook Page (once
completed) on the Community Centers sign.
The Advisory Board was directed to send ideas to Shari Ferguson and Peg
Ruby.
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October 3, 2011
B. Recreation Highlights
Vickie Wilson reported the following on the Community Center:
• Center carpet has been replaced with vinyl flooring.
• Staff in process of holding interviews for Park Assistant and
Program Leader positions.
• Wheels facility has been painted.
• Pro Shop windows have been tinted.
• Motion detectors have been installed in Center rooms to control
lights.
• Trees have been trimmed and cleaned up.
Tropical Fest has been scheduled for October 21-23. Volunteers are needed to
man front desk to answer phones on both Friday and Saturday night from 6—
9 pm. Staff will work on the grounds.
Vickie Wilson reported the GGCC has been selected to host the BMX State
Qualifier in January:
• Volunteers will be needed.
• Estimated 400-600 riders will attend.
• Staff will attend a state qualifier at Jacksonville in November to
observe for ideas and note how they host the event.
• The lighted field will be used for dry camping.
• Field will be marked with flags to protect grounds.
• RV parking fee per night will be $30.00
• Parking lot will be used only for parking.
• Staff will look into additional parking.
• SSA/BMX Agreement will be provided at the next meeting.
C. Playground Update
Vickie Wilson reported surfacing materials are in and have been paid for.
Staff will issue a PO to have the surfacing installed and estimate it will be
completed in by December.
D. MSTU 60/40 Split-None
E. Wheels Funding-None
F. Indirect Costs
Staff reported receiving documents on Indirect Costs that require further
clarification. Facilities Management recommended waiting for Cheryl Pryor
to return. Staff will review their concerns with Cheryl Pryor and report to the
Advisory Board at the next meeting.
G. Removal Oak Tree
Bill Arthur reported the sewer lines were repaired. The oak tree is no longer
an issue.
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October 3, 2011
H. Vacant Positions Update
Candidates for Park Assistant are in the background check process in Human
Resources.
VII. New Business
A. Monthly Budget
Annie Alvarez provided and reviewed the 130 Monthly Budget Report -
2011. (See attached)
She reported after the end of September they are locked out of the system to
enable end of year closing and opening new fiscal year. She was able to do
the roll-over for the playground funds.
Vickie Wilson reported she will provide future monthly reports "Revenue vs.
Staff." Staff will also provide both the End of Year 2011 and the Monthly
Budget reports at the next meeting.
B. Shading for Playground
Chairman James Klug requested Staff to research costs and their experience
with the kite shading at Fleishman Park for future consideration.
VIII. Member Comments
Kaydee Tuff volunteered to set up the Facebook page with staff person as the
administrator.
Chairman James Klug directed Staff to coordinate with Kaydee Tuff to create a
Fan page on Facebook.
There being no further business for the good of the County,the meeting was
adjourned by order of the Chair at 7:07 PM.
COLLIER COUNTY GOLDEN GATE
COMMUNITY CENTER ADVISORY
BOARD
J: s 'ug III, Chai'II an
These Minutes were approved by the Committee/Board on // - 7 -h.
as presented V or as amended
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