Minutes 10/19/2011 COLLIER COUNTY GOVERNMENT
PRODUCTIVITY COMMITTEE
Minutes — October 19, 2011 2 p.m.
Members Present: Steve Harrison, Jim Gibson, Janet Vasey, Joe Swaja, Vlad
Ryziw, Gina Downs, Cheryl Pavlick, Rich Federman and Joe Wall.
Members Absent: Doug Fee and Leslie Prizant.
BCC Liaison: Commissioner Jim Coletta was in attendance.
Staff Present: Dwight Brock, Clerk of Courts; Chrystal Kinzel, Finance Director
Clerk of Courts; Mike Sheffield, Assistant to the County Manager; Connie
Murray, Clerk of Courts; Andrea Marsh, Sheriffs Office; Jamie French, Manager
Growth Management;; Barbetta Hutchinson, Office of Management and Budget.
Others Present: Harold Hall and Joyce Fletcher.
INTRODUCTION:
Call to Order: Steve Harrison confirmed the establishment of a quorum and
called the meeting to order at 2:00 p.m.
Approval of the Agenda for October 19, 2011: Vlad Ryziw motioned to
approve the agenda, Joe Swaja seconded and the group unanimously approved.
Approval of the September 21, 2011 Productivity Committee Meeting
Minutes: Joe Swaja motioned to approve the minutes, Vlad Ryziw seconded
and the group unanimously approved.
Acceptance of the July 20, 2011, August 10, 2011, August 30, 2011 and
September 28, 2011 Public Utilities Capital Projects Review Subcommittee
meeting minutes: Janet Vasey motioned to accept the minutes of all the above
listed meetings, Gina seconded and the group unanimously accepted.
OLD BUSINESS:
Report from the Public Utilities Capital Projects Review Subcommittee:
Janet Vasey informed the group that the study has wrapped up and she has
started to draft the final report. She will forward the draft report to the members
of the sub-committee for review prior to the next subcommittee meeting, with the
1
goal presenting the final report to the Productivity Committee at the November
16th meeting.
Update regarding the BCC Economic Development Workshop held on
September 23, 2011. The Committee discussed the closure of the EDC. Steve
stated that the Chamber of Commerce has taken some of the functions
previously performed by the EDC. The Board authorized the County Manager to
proceed with the process of hiring an Economic Development Director who will
work closely with Jamie French and Nick Casalanguida to navigate new entrants
into the market. Steve said that Hodges University is conducting a study to
identify where redundancies exist in government. Vlad Ryziw asked who is
maintaining roles, responsibilities and relationships in the community.
Commissioner Coletta stated that there must be clear direction from the Board as
to the role of this new director. Janet Vasey suggested that whoever is placed
into the new position should be someone who is currently a person of stature in
the community and someone who has pull with big organizations, not just an
internal promotion. Rich stated that an advisory group is essential. Mike
Sheffield stated that the County Manager is currently drafting a job description,
and he'll provide a copy to the Productivity Committee when it's complete.
NEW BUSINESS:
Status of Interlocal Agreement between the Clerk of Courts and the Board
of County Commissioners: Steve stated that two years ago, the Productivity
Committee had recommended an interlocal agreement between the Board and
the Clerk of the Courts. The interlocal agreement was signed and approved by
the Board of County Commissioners on July 27, 2010. Dwight Brock spoke to
the group regarding the interlocal agreement, turn back money, and the many
functions of the Clerk. Mr. Brock stated that his staff has a close working
relationship with Budget staff. Commissioner Coletta stated that the County
Manager has informed him that the interlocal agreement is functioning well.
Recording BCC meetings: Steve stated that he and Mike Sheffield had
considered the reasoning behind the County contracting with an outside
company to take verbatim minutes when all of the BCC and Planning
Commission meetings are videotaped and audio recorded. Is this redundant?
Mike stated that the City of Naples Council takes summary minutes. Mike stated
that last year, the County paid just over $54,000 for verbatim minutes for the
BCC meetings. Steve stated that text form is important for word searches. Gina
stated that verbatim minutes are important so the stenographer can read back
motions to the Board. The cost savings wouldn't justify the elimination.
2
Expiring Terms: Mike Sheffield reviewed the list of members whose terms are
expiring soon. Several members expressed the desire for the Productivity
Committee to take on larger, more significant projects.
Public Comments:
Joyce Fletcher of the League of Woman Voters said she would like to see the
Productivity Committee meetings videotaped.
Harold Hall said that the committee is too good of a group to become negative.
Adjournment: Steve Harrison motioned to adjourn the meeting, Gina Downs
seconded and the group unanimously approved. The meeting was adjourned at
3:37 p.m.
Next Meeting: The next regular meeting of the Productivity Committee Meeting
will be held at 2:00 p.m. on November 16, 2011. This meeting will be held in the
County Manager's Conf. Room in Bldg F, 2nd floor at 3299 Tamiami Trail East,
Suite 202.
Approved by Productivity Chair, Steve Harrison
3