Minutes 02/15/2012Collier County Government
Productivity Committee
Meeting Agenda
County Manager's Conference Room
February 15, 2012
2:00 P.M.
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By.......................
Introduction
A. Welcome /Call to Order
B. Approval of today's meeting agenda
C. Approval of the Productivity Committee meeting minutes from 1/18/12
D. Acceptance of the Outsourcing /Insourcing Subcommittee meeting minutes
from 11/29/11 (continued from the 1/18/12 meeting)
E. Acceptance of the Outsourcing /Insourcing Subcommittfv%fpeeting minutej,X
from 1/18/12. Hiller
Henning
Coyle
Old Business Coletta -TG
A. Nominations /Selection of the Chair and Vice -chair for 2012
B. Presentation - County Manager's FYI Proposed Budget Policy -
Leo Ochs, County Manager and Mark Isackson, Director, Corporate Financial and
Management Services
C. Prepare comments (to be submitted to the County Manager and the Board)
regarding the County Manager's FY13 Proposed Budget Policy
III. New Business
Misc. Corres:
A. Discussion regarding the workplan for 2012
Date:- ' 1-f 1 1'2,
IV. Committee Member /Staff Comments Item 9: IlsS2fk-)0
Copies to:
V. Public Comment
VI. Adiourn -The next meeting is currently scheduled for March 21, 2012 at 2pm in the
County Manager's Office Conference room.
February 15, 2012
MINUTES OF THE COLLIER COUNTY
PRODUCTIVITY COMMITTEE
Naples, Florida, February 15, 2012
LET IT BE REMEMBERED, the Collier County Productivity Committee in
and for the County of Collier, having conducted business herein, met on this
date at 2:00 PM in REGULAR SESSION in Building "F" of the Government
Complex, in the County Manager's Conference room, Naples, Florida with the
following members present:
Chairman: Steve Harrison
Vice Chairman: James Gibson, Jr.
Gina Downs
Rich Federman
Cheryl Pavlick
Leslie Prizant (excused)
Janet Vasey
Joseph Swaja
Vlad Ryziw
Tom Lykos
Joe Wall (excused)
ALSO PRESENT:
Leo Ochs, County Manager
Jim Coletta, Commissioner, BCC Liaison
Mike Sheffield, Business Operations Manager — CMO
Crystal Kinzel, Finance Director, Clerk of Courts Office
Mark Isackson, Corp Financial and Management Services — OMB
Ray Milum, Fiscal Operations Manager, Clerk of Courts Office
Susan Usher, Senior Budget Analyst — OMB
Andrea Marsh, Finance Director, Collier County Sheriffs Office
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February 15, 2012
Any persons in need of the verbatim record of the meeting may request a copy of the audio
recording from the Collier County Communications and Customer Relations Department.
I. Introduction
A. Call to Order — Steve Harrison, Chairman
Mr. Harrison called the meeting to order at 2:00 p.m. and a quorum was established.
B. Approval of today's meeting agenda.
Ms. Downs moved to approve the agenda with no changes. Second by Mr. Swaja.
Carried unanimously 9 -0.
C. Approval of the Productivity Committee Meeting Minutes from 1/18/12.
Mr. Ryziw moved to approve the minutes of the January 18, 2012 Productivity
Committee. Second by Mr. Swaja. Carried unanimously 9 -0.
D. Acceptance of the Outsourcing/Insourcing Subcommittee Minutes from the meeting
held 11/29/11 (were continued to the 1/18/12 Meeting). Ms. Downs motioned to
accept the Outsourcing/Insourcing Subcommittee Meeting Minutes from 11/29/11
and the Minutes from 1/18/12. Second by Ms. Vasey and carried unanimously 9 -0.
II. Old Business
A. Nominations /Selection of the Chair and Vice -chair for 2012.
Mr. Swaja nominated James R. Gibson for chairman. Second by Ms. Down.
Mr. Gibson has other commitments and does not think it is prudent to serve as Chairman.
Mr. Federman nominated Steve Harrison to continue to serve as Chairman.
Discussion followed and Mr. Federman withdrew his nomination.
Mr. Ryziw nominated Ms. Vasey for Vice - Chairman. Second by Ms. Downs.
Carried unanimously 9 -0.
Mr. Ryziw re- nominated Mr. Harrison for Chairman. Second by Mr. Federman.
Mr. Swaja nominated Ms. Downs for Chairman.
Ms. Vasey requested both nominees speak in regards to their interests and
opinions to help improve the committee if appointed Chairman.
Mr. Swaja withdrew nomination for Ms. Down's after hearing her idea to request
more participation from members, including providing a list of pros and cons that the
committee would present to the Commissioners with their final analysis.
In conclusion, Mr. Harrison was unanimously (9 -0) selected to continue serving as
Chairman and Ms. Vasey will serve as Vice - Chairman for 2012.
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February 15, 2012
B. Presentation - County Manager's FY13 Proposed Budget Policy
County Manager, Leo Ochs and Mark Isackson, Director, Corporate Financial and
Management Services provided Productivity Committee members the "FY 2013
Proposed Annual Budget Policies Submission to the Collier County Prod ctivity
Committee" packet for their input and recommendations regarding "ann 1" policies
to be adopted for the fiscal year.
Final recommendations are to be presented to the Board of County Commissioners by
February 28, 2012. It was discussed that county wide taxable value has dropped by
one -third since FY 2008; a report projects that Collier County's taxable values will
decrease 3.6% by July 1, 2012. In regards to obtaining a realistic taxable value estimate,
it has been proposed that a 5% reduction is a reasonable and conservative budget for
planning purposes.
The County Manager proposes to submit a millage neutral budget along with service
level and related budgetary and millage implications. This will require a combination of
operating and capital cuts based upon need, priorities and service levels.
The necessity of engaging in County Manager Agency mid -year expenditure cuts was
emphasized to ensure a sufficient amount of fiscal year beginning cash is available in the
General Fund (00 1) and Unincorporated Area General Fund (111).
Consideration was given regarding future infrastructure repair costs if routine
maintenance is cut back.
Consolidating fire departments was also mentioned and how that could help reduce costs.
Lastly, it was recommended that a 2.5% Contingency Reserve be established to help
reach a goal of having General Fund reserve level cash balances that total $40 -$42M.
C. Prepare Comments (to submit to the County Manager and the Board) regarding
the County Manager's FY13 Proposed Budget Policy.
The Committee motioned in a unanimously (9 -0) to have Mr. Federman draft a letter in
response to the FY13 Proposed Budget Policy.
Mr. Sheffield will forward Mr. Federman's letter to all committee members for review,
and will subsequently forward the letter to the Board of County Commissioners.
III. New Business
A. Discussion regarding the 2012 Workplan
The Committee discussed the workplan and gathered a list of key points to consider:
• Look at trends, revenue and expenses over time and make recommendations to
manage reductions and increase revenues
• Level of staffing and organizational structure; look at staff and span of control
• Bench marking (public and private salaries)
• Ms. Pavlick was tasked with contacting the director of Human Resources.
• EMS migration to fire districts — impact to the County and Tax Payers /users
• Review new economic innovations with new initiatives
• Support City management in assessing new initiatives; mobility fees
• Total tax burden analysis; sources and uses of your tax money
1V. Committee Member /Staff Comments
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February 15, 2012
The Committee discussed Section 7 of Ordinance 2001 -37, and was further affirmed of their
duties and responsibilities by Mr. Sheffield.
The next meeting is currently scheduled for March 21, 2012 at 2:00 p.m. in the
County Manager's Office Conference Room.
V. Public Comment
There was no public comment.
VI. Adiourn
Ms. Downs motioned to adjourn the meeting. Second by Mr. Swaja. Carried unanimously 9 -0.
There being no further business for the good of the County, the meeting was adjourned by
order of the Chair at 4:54 p.m.
COLLIER COUNTY
PRODUCTIVITY COMMITTEE
Chairman, Steve Harrison
These Minutes were approved by the Board /Committee on
as presented or as amended
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