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BCC Minutes 06/11/1992 B Naples, Florida, June ll, 1992 LET IT BE REMEMBERED, that the Board of County Commissioners in end for the County of Collier, and also acting as the Board of Zoning Appeals and aa the governing board(s) of such special districts as have been created according to /aw and having conducted business herein, met on this date at 8:30 A.M. in BUDGET WOKESHOP SESSION in Building "F" of the Government Complex, East Naples, Flor~daj with the following members present: CHAIRMAN: Michael J. Volpe VICE-CHAIRMAN: Richard S. Shanahan Burr L. Saunders Max A. Hasse, Jr. Patricta A. Goodnight ALSO PRESENT: James C. Giles, Clerk; John Yonkosky, Finance Director; Annette Guevin, Ellis Noffman, Debby Fart,s and Kathy Meyers, Deputy Clerks; Nail Dorrill, County Manager; Jennifer Edwards, Assistant to the County Manager; Ken Cuyler, County Attorney; George Archibald, Transportation Services Administrator; Frank Bruit, Coauaunity Development Services Administrator; Fred Bloetscher, Assistant Utilities Administrator; Mike McNees, Budget Director; Tom Conrecode, Capital Projects Management Director; Bob Blanchard, Growth Planning Director; Paul Brigham, Court Administrator; George Drobyllski, Probation Director; Dick Clark, Code Enforcement Supervisor; Ed Kant, Transportation Engineering Projects Manager; Jeff Perry, Transportation Growth Planner; and Bob Byrne, Mike Smykowski and Jean Gansel, Budget Analysts. Page June 11, 1992 ?Tape ~:1. Legal notice having been published in the Naples Daily News on i'~i June 11, 1992, as evidenced by Affidavit of Publication fi/ed with the Clerk, a workshop was held to review the 1992-93 tentative budget. :~. TRAN~POItTATION BKI~VICES DIVISION .;..'Tran~po=t&tton Del~rtaent Bob Byrne, Budget Analyst, referred to page 39, stating the Port-au-Prince Engineering Fund ts being closed out as improvements have been completed. Referring to page 40, he said the North Naples Roadway Fund reflects instruction not to spend additional funds and the money will be rolled into reserves next year pending resolution of all the issues. Mike Smykowski, Budget Analyst, reviewed the Road Construction Dlstr~ct ! Fund on page 41. He noted there is an overall increase in ad valorem taxes of 14.8~ to fund this budget as proposed. A lengthy discussion ensued regarding the appropriate area in the County's budget to include costs for median beautification main- tenance, and the fact that certain roadways are of a County-wide nature while others benefit only a particular area. Budget Director Mike McNees and Transportation Services Ad~lnistrator Archibald agreed to consider adding funds for main- tenance materials in each Taxing District and determine which roadways should be considered local and which have a County-wide benefit. Mr. Smykowski continued to page 42, the Road Construction District 2 Fund, stating the ad valorem requirement has decreased 19.9~. He said the ad valorem requirement for the Road Construction DIstr~ct 3 Fund on page 43 has also decreased by 11.4~. He noted page 44 reveals that the ad valorem requirement for Road Construction Dletrict 5 has decreased by 55.9~. Mr. Smykowsk! explained the ad valorem requirement has decreased 'in each of the Taxing Districts because the funds for asphalt and ltmerock are now budgeted in the Road and Bridge Fund 101. Page 2 3une 11, 1992 Mr. Smykowskl next referred to the GAC Road Improvements Fund on page 45, stating there la a 45.?~ decrease in this fund due to Increased activity during this fiscal year relating to a contract for $470,000 for Improvements in Golden Gate Estates. He noted the pro- posed expenditure for FY 1993 is $?5,000 for a financing study to create an assessment district to continue the GAC Road Improvement Programs, County Manager Dorrtll explained on page 46, the Private Industry Council accounts for the unpaid match that Mr. Larry Bastk owes the County for having co-sponsored a grant for him to build his sub- division. Marco lml~ &l~port Mr. Smykowskt referred to pages 47 and 48, the Harco Island Airport Fund, detailing the reasons that operating expenses have 'increased by 1.1.9~. He mentioned there is a substantial increase In carry forward. Coulsetoner Volpe mentioned the County has been operating this facility with no formal arrangement with the State, yet the State has uked for a percentage of profits. He said although the County's position Is that the State Is o~ed nothing, the budget should acknowledge there la a potential claim for a portion of revenues, County Manager Dorrtll agreed, stating the Board may want to budget this department under the assumption there will be a lease~ payment. Mr. S~ykowskt presented pages 49 and 50, the Road and Bridge Fund, ~./.!? which Is the principle fund for roadway maintenance. He noted the . prt~ry reason for the increase tn operating expenses ts the realloca- tion of the llmerock and asphalt supplies that were budgeted In FY 92 in each of the road maintenance districts. Transportation Services Achalntstrator Archibald mentioned this is th~ most appropriate account for median maintenance and tmprovesents with Oount¥-wlde benefit. Page 3 June 11, 1992 County I~unager Dorrill referred to a proposal to bond all existing ":.gas t&xes towards the shortfall In road construction funds anticipated for the next five years. He said the gas tax monies would need to be replaced and in the event the Board does not want to raise new taxes, whatever borrowed from this fund must be replaced with ad valorem taxes from the current one mill capital Improvement program. Jean Oaneel, Budget Analyst, explained page 51 deals with the Street Lighting Districts. She indicated after the budget is adopted, Staff wishes to transfer the funds from each of the districts into one consolidated district and present an ordinance to the Board at the beginning of the fiscal year to make that consolidation official. gMImty Clerk Hoffman replaced Deputy Clerk Ouevln at thio tam Clerk G/leo stated that he sent a June 1, 1992 transmittal to the Commission which reflects a 2.8~ Increase on the subsidy from the County's General Fund. Mr. GAles related that a Fiscal Clerk lo needed in the Finance 7%~"~.. Department due to reorganization. Clerk Giles remarked that a Minutes Secretary Ia needed in Minutes ~. ~ Records, due to ~e n~ber of meetings and the length of same. He explained Chat an additional secretary As needed or abbreviated minutes could be taken, reducing the level of detail in the transcrip- Co,missioner Shanahan suggested reducing the amount of detail in · 'the minutes. A discussion ensued with regard to raises being given in October of each year versus employees receiving Increases on their anniversary i.. dates. Mr. McNees advised that the maximum pay for performance Increase ia~lowed in FY 92 has been 7.5~. ~?~ Clerk Giles affirmed that he would be happy to go along with the 000 Page 4 Jr, ne 11, 1992 Board's system if the Clerk's employees with hire dates during the year could be compensated to adjust to what they would otherwise receive and then receive their raises on their anniversary dates. Commissioner Shanahan stated that it would be better for all employees to be on the same system, however, there would be some financing required. In response to Mr. Giles, County Manager Dorrill advised that this year the average employee received 6~ on his anniversary date. Commissioner Volpe stated if from a management perspective, employee morale standard, and public perception that all employees should be on the same system, efforts should begin to bring this together. Mr. Giles remarked that he will provide the Commission with an analysis with regard to how this could be accomplished. Clerk Giles advised that he is requesting an additional court clerk in the Suvenile Department due to the increased case load. He reported that there has been a 50~ increase since 1989. He announced that foster care review panels, required by State Law, requires the attendance of a court clerk, resulting in huge amounts of overtime. Mr. GAles explained that the increase in domestic violence cases has increased the required services of court clerks from 15-20 hours each week to 32-60 hours each week. He announced that new legisla- tion, effective January 1992, with regard to spouse abuse, requires 24 hour coverage by court clerks. Nanage~nt XnfoxmatAon Services Clerk Giles stated that since the budget was submitted for the Management InformaTion Services Department (MIS), several reductions have been agreed upon with the County Manager's Users' Committee and it was determined not to fund a Computer Operator I position at this '.. tame. He noted that he proposes to move a 3/4 Computer Operator posi- tion into a full time position. Clerk Giles suggested that there be a separate workshop relating es 05 Page the MIS Department since this ia a County operation and there are ·any tesuea that need to be discussed and direction from the Commission ts needed. C/erkof Cou~,te General/Con~tltuttona! Budget Analyst Gansel referred to Page 57. She indicated that generally, it ts anticipated that there will be §~ return from the fees collected. Clerk Giles reported that in the last four years, the amount of fines collected and deposited to the Board's funds have doubled. Clerk o£ Beard - Flnance/l)ebt Sez~lce 1~ Budget Analyst Gansel called attention to Page 60, and indicated that the debt has been retired tn Fund 201. Ms. Gansel reported that Fund 202, Race Track Revenue is con- ttnutng to be retained tn Collier County tn anticipation of a balloon payment tn fiscal year 96. A Discussion took place with respect to the $114,000 payment requested by the School Board. County Manager Dorrill suggested that some t~De of compromise be made recognizing that at some point, the School Board will be entitled to that money, but the actual time ts still subject to debate. The consensus of the Commission was not to budget the payment to ~: the School Board at this time. Finance D/rector Yonkosky explained that under the current method, tn 1993 the School Board will receive $86,000; $103,000 tn ~994; $98,000 tn 1995; and $102,000 tn 1996. Ms. Gansel pointed out that Page 61 details the Golden Gate Center ~..::' G.O. Bonds and the Guaranteed Entitlement Bonds, however, there are no .real issues associated with same. Ms. Ganeel stated that Page 62 reflects the Parks G.O. Bonds and the Marco Is/and Beachfront Renourtshment Fund. Ms. Ganael reported that Page 63 refers to the Tourist Development Tax money that was collected, but nothing ts being done at this point. Ms. Genes1 indicated that Fund 212, Gas Tax Revenue Bonds are Page 6 June 11, 1992 detailed on Page 63, reflecting a substantial Increase tn the number of gas taxes proposed to Increase reserves, however, this may not be necessary. Finance D/rector Yonkosky addressed this budget further. Me. Gansel pointed out that Page 64 relates to the 1990 Special Obi/gat/on Revenue Bonds and Fund 215, Refunding of Sales Tax Bonds and there are no particular Issues associated with same. Ms. Gansel stated that Page 65 details the North Naples Roadway Fund 216. She remarked that since assessments wtl! not be available in FY 93 to fund the debt service, ad valorem taxes would be levied tn the North Naples Roadway MSTU. Finance Director Yonkosky advised that if an ad valorem levy ts used to recover the cost to pay for the escrowing of the bonds, a ;,. decision will need to be made as to the levying of the tax by the end :.~; of September. Me. Ganoel stated that the bottom of Page 65 relate8 to the Couerctal Paper - Transportation, Fund 299. She remarked that it is anticipated that $187,900 would need to be transferred from Fund 196 In order to meet the debt service requirements. Finance Director Yonkosky advised that the transfer from Fund 196 ts not appropriate. He cited that the $28,000 figure listed as "Transfer" should be closer to $300,O00 coming from Fund 399. He }~'~**':i~ reported that the interest earned on the $13,750,000 borrowed under L(. : the Commercial Paper Program would be used to provide for the debt service until the money ts taken out tn 1994. Ma. Gansel pointed out that Page 67 details an Increase tn .':. Personal Services to allow for unused sick leave as people retire. She reurked that salaries are being increased by 6~. Ms. Gansel stated that Court Reporter's budget ts detailed on Page 68. She related that the budget ts the same as It has been for the past four or fives years and reflects a O~ Increase. Me. Ganael called attention to Page 72, Witness Management/Victim Page ? Ju~e 1!, 1992 budget, which reflects a ?.6~ increase. She noted that this budget sho~e a half time posttton to handle the Juvenile cases, he,ever, the other elements are fairly constant. Ne. Ganeel pointed out that Page 70 Is the Court Counseling Progr~a which reflects an increase in operating expenses to pay for contractual services while one of the employees ia on maternity leave, ~.. but the on-going caste for next year are fairly consistent. Ns. Gansel stated that the budget for the Circut~ Court Judges is · 8hown on Page 73. Ma. Oaneel indicated that Pages 74 and 75 detail th~ Parole and Probation Department. She recalled that during the program presen- t&ties the Comelosion received a request for Intensive supervision, noting that one position was ranked essential and anothtJr position was ranked as quasi essential Important. She Indicated that 1-1/2 pool- tlona are Included tn this budget for that program. She remarked that this progra~ should generate $30,000 in addition to the probation fees that are now collected. Ns. Ganoel stated that Page 77 reflects the budget for Court &d~lnlstratlon. She related that overall, this budget will be Increasing the expenses 4~, however, the mediation fees collected have been Increasing, therefore, the net cost to the General ~nd ts less .Y;.' Ne, O~oel called attention to Page 78, detailing the Economic OrAls Rehabilitation Program. She advised that this is · revenue generating program which to self supporting. Ms. Gansel stated that Page 79 reflects the Alcohol Information ~'.[. Classes, noting that the people required to attend these classes are :i~ required to pay a fee. ~-. :::.iti,,, . .Nm. Gansel remarked that Page 80 details the County Court Judges ~i: and their coats are for next year which are projected to be the same as the current fiscal year. Ns. Oaneel pointed out that Page 82 relates to Court Security, Page 8 3u~e 11o 1992 noting that the expanded requests in thio budget ts for an additional &Il-in-one account. Me. Ganeel revealed that Page 83 details the Court Administration Summar~ and the net cost to the General Fund is decreasing. *$$ l%~cees~ 12:00 Noon - Reconvened: 1:30 P.M. at which time Deputy Clerk Farrll replaced Deputy Clerk Hoff~an BOA~tD OF COUNTY COi~ISSIONERS Sue Ftlson, Administrative Assistant to the Board, reported the overall increase ts 7.2~, with operating expenses held st last year's levels. She related that, aa the Commissioners' salaries are set by State Statute0 the estimated amount provided by the Florida ACIR was utilized, I.e. $37,867 times 5, reflecting a 7.4~ increase. Jean Gansel, Budget Analyst, revealed the forecast is that this department will spend $53,100 this year. Referring to the "Other General Administrative" budget detailed. on page 86, John Yonkosky, Finance Director, explained that during one quarter the Board's Unemployment Compensation rate equalled what had been budgeted for the entire year, translating into a need for a Budget Amendment to take an additional $30,000 from General Fund Reserves to pay the Unemployment Compensation for the remainder of thio fiscal year. He relayed the belief that the estimated $132,800 tn personal services will be reduced next year by $50,000, and that the other ma~or increase is the $181,000 for the applications for tax deeds. County Manager Dorrlll suggested a review to de~ermine whether the unemployment compensation can be budgeted by agency. Referring to page 94, Ms. Oansel pointed out the appropriations for next year show a decrease of 3.5~. Brief discussion ensued regarding the leave of absence for one assistant county a~torney, the proposed $15,000 increase in the out- side counsel budgeT, time spent attending advisory board meetings, and 0.9 Page 9 Suns 11o 1992 ad~lnietratlve indirect service charges. County Attorney Cuyler pointed out that on page 94 the net cost General Revenues has a -1.7% budget change without revenue being cre- dited against lt. County Manager Dorrtll suggested a review might be in order to determine whether other funds should be reimbursing the General Fund. Referring to page 98, Ms. Gansel announced the overall decrease in appropria~ions is 9.1%, with the Administrative Assistant position not being budgeted for next year. Referring to page 99, she stated the -24.2% appropriations ia partly due to elimination of the quar- terly newsletter In next year's budget. She pointed out that the $13,000 reflected for next year~s sale of the agenda package ts doubling the fees from what is now collected and, therefore, will require Board action in order to increase those fees. Ms. Ganael acknowledged this budget reflects a 5.1% reduction. A brief discussion ensued regarding the Q+ program. OFF~C~ OF OA~XT~r- P~OJ~OTS Mike Smykowski, Budget Analyst, divulged that page 102 reflects the program budget summaries for the Office of Capital Projects M&nagement while pages 103 and 104 reflect the financial budget for that office whlch has ~ 8.8~ increase overall. He related that sub- · e~ent ch~ges have left more money available tn the 1 m~ll fund to actually construct projects. He revealed that page 105 Is the dtvl- ?/:adopted budget. sion summary for the management offices with 0.3% reduction on the expense side, and the net cost to general revenue, I.e. ad valorem and sales taxes, ia down 8.7%. Bob Byrne, Budget Analyst, disclosed that page 106 reflects the ['Marco Is/and Beautification MSTU, which shows an 11% increase over the He Identified page 107 ae the Pine Ridge Industrial Page 10 June ll, 1992 Park MSTU and, referring to page 108, Westlake Beautification, he revealed that an Ordinance is being prepared to dissolve the district, with the budget reflecting the anticipated return of the money. Referring to'page 109, Golden Gate Parkway Beautification MSTU, he confirmed there are some Phase III and IV improvements scheduled for this year to be funded by a transfer from Fund 196. He identified page 110 as the Naples Production Park and, referring to page 111, the Sabal Palm Road Extension MSTU, he revealed there is no tax levy on this item. Referring to page 112, the Lely Golf Estates Beautification MSTU, he confirmed this budget reflects the increase from ! m~l! to i-l/2 mills authorized by the Board of County Commissioners. He identified page 113 as the Forest Lakes Roadway & Drainage; page 114 as the Chokoloskee Island MSTU; page 115 as the Marco Island Beach Renourishment MSTU; and page 116 as Immokalee Lighting & Beautification. Referring to page 117, the East Naples FAre Hydrant MSTU, County Manager Dorrtll stated that, with the approval of Finance Director ¥onkosky, it may be possible to close out this fund. · OUTR~T FLORIDA REGIONAL PLANNING COUNCIL Budget Director McNees reminded everyone that one area generating considerable discussion was the proposed reorganization within the Commu~it¥ Development Division. He explained that what is portrayed today are the departments as recommended by County Manager Dorrtll's reorganization plan. Edward Finn, Budget Analyst, associated page 118 with the Southwest Florida Regional Planning Council and, referring to page il9, explained that the budget Is based on population and reflects a 6o4~ increase in the cost. Referring to page 121, Budget Analyst Finn stated the large increase in this budget is attributable to losing some Section 8 sub- aldies of general overhead administrative costs associated with the Page 3une I1, 1992 prograu~. He stated page 122 ts previously where the Section 'i~; ~'t~lnds ~re budgeted with some funds remaining, although It ts uncer- tmln who they belong to pending the outcome of the audit. He iden- tified page 123 as a fund set up last year in anticipation of receiving affordable housing linkage fees, although none have been received to-date. He confirmed page 124 is the Community Development Block Grant, and that page 126, Couunity Development Division Administration budget, reflects one expanded request. Referring to page 128, Budget Analyst Finn explained there is an increase of approximately $74,000 which is the salary and fringe bens- fat costs for three clerical employees which were previously budgeted under Fund 113 but have been moved to this department under Fund 111. A brief discussion ensued regarding response time to complaints. ComsnAntty Development Services Administrator Brutt distributed a booklet (copy not provided for the record) and explained page 22 of Isle ia a aonthly susuaary of key activities of Compliance Services. Budget Analyst Finn pointed out page 130 ts an Iljustration of the ~f' budget that is going to be used this year, a portion of which has i&lready been approved. He announced this Is supported primarily by i'/.I stats grants, and pointed out an expanded request for a posttlon to · ' perfor~ transportation planning In the non-urban area has been requested by staff but not recommended by County Manager Dorrtll. Brief discussion ensued regarding the expanded request. Budget Analyst Finn communicated that page 132 ts also an HPO budget, and he read a laundry list of what Is included as well as how It tm being funded. Brief discussion ensued regarding another expanded request which Is not being rsconunended by County Manager Dorrill. ese D~attT Ole~k I~e~ere replaced Deputy Clerk raffle at '~' O~PAC[ 12 Page 12 June Referring to page 141, Mr. Brutt discussed the Results of the Management Review Teamts Reorganization Plan, and the Development Services Advisory Committee~s recommendations. Mr. Brutt reviewed that Community Development Services has been reducing Staff long before the December report, and eliminating cer- tain vacant positions. Commissioner Shanahan commented that both the MRT's Plan and the Development Services Advisory Committeete recommendations should be reviewed further and combined to arrive at a uniform, optimum Plan. County Manager Dorrill restated Commissioner Shanahan~s concerns &e to his request for a hybrid budget or a more service oriented b~dget, but not at the expense of eliminating all line level posi- trons. He advised that this will be resubmitted as part of a r~gular agenda item. Referring to page 135, Robert Byrne, Budget Analyst, reported that the Growth Management Department is funded ~n two places: three posi- tions are funded from the General Fund and two positions are funded in the MSTD Genera/ Fund. He noted that according to ~he Management Reorganization Study, these positions are proposed to be included In the Growth Planning Department, and will enlarge that Department. He added that two positions are proposed to be elim~nated from the Growth Management Department. Mr. Byrne noted that page 138 is the Department goals, program ob~actives and activity measures of the newly enlarged Growth Planning Department. He pointed out that page 139 is the actual budget for these combined departments. Mr. Byrne stressed that if the proposed Staff eliminations are done, the Growth Management Department's program objectives and acti- v~ty measures will have to be revised. Bob Blanchard, Growth Planning Director, advised that the recom- mendations of the MRT Study is to remove the Growth Management June 11, 1992 ':~ Dlrectorta position and the Growth Management Analyst position, and merge the rema:lnlng three positions into the Growth Planning Department. He specified that once the positions are deleted, those fthncttons w:lll not be accompl:lshed by existing remaining staff as they do not have the proper Job descriptions. Mr. Brutt commented that by reta:ln:lng those two positions and relocating them, the work would still be completed. Mx.. Blanchard was agreeable to incorporating the Growth Management Department :into a larger department and retaining all positions. Mr. Brutt suggested that he would prepare a proposal for the Board as to th:la direction. There betng no further business for the Good of the County, the meet:lng was ad~Journed by Order of the Chair - Time, 4:20 P.M. Page 14