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CCAA-AB Minutes 10/03/2011qty t ►of, COLLIER COUNTY AIRPORT AUTHORITY ADVISORY BOARD MEETING qi OCTOBER 3, 2011 1:00 P.M. MARCO ISLAND EXECUTIVE AIRPORT, 2005 MAINSAIL DRIVE, FLORIDA 1. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER —1:00 PM — REGULAR SESSION 3. INTRODUCTIONS OF GUESTS 4. ADOPTION OF AGENDA 5. APPROVAL OF MINUTES — August 1, 2011 ....... ............................... 1 6. ACKNOWLEDGEMENT OF AIRPORT INFORMATION — No Advisory Board action required • DBE Goals for Fiscal Year 2012 .............. ............................... 4 • Update on USDA Building at IMM • Update on Above Ground Fuel Tank Installation by Fletcher Flying Service • RFP for Sod Harvesting at IMM • Agreement for cattle grazing for Ralph Hester at IMM • Sub -Lease Agreement with D -C Air, Inc ....... ............................... 5 7. DIRECTOR'S REPORT —Advisory Board action requested • Recommendation of one member to the Advisory Board from Marco Island...... 16 • Recommendation that the BCC approve and sign a Site License Agreement with United Circus Operating Company, Inc., d /b /a/ The King Brothers Circus for a circus at the Immokalee Regional Airport ......... ............................... 21 • Recommendation to have the November 7 Advisory Board meeting at the Marco Island Airport 8. FINANCE REPORTS — Months Ended July 31, 2011 and August 30, 2011 ..............24 9. ELECTION OF OFFICERS ........................ .............................46 10. PUBLIC COMMENTS 11. NEXT MEETING — Monday, November 7 12. ADJOURNMENT Meeting Minutes Collier County Airport Authority Advisory Board Meeting Marco Island Executive Airport 2005 Mainsail Drive, Naples, Florida October 3, 2011 o 'WaygIIdg NoV 0 g 1011 BY:........ 1. Pledge of Allegiance. 2. Call to Order. Chairman Lloyd Byerhof called the meeting to order at 1:00 p.m. Roll Call and Announcement of Quorum. Advisory Board Members Present: Lloyd Byerhof, Michael Klein, Jim Murray, Frank Halas, and Floyd Crews Advisory Board Members Absent /Excused: Byron Meade and Dick Rice Staff: Chris Curry, Debbie Brueggeman, Robert Tweedie, Thomas Vergo, and Debi Mueller Others Present: Dave Gardner, Bill Garret, Mark Minor, Marvin Courtright, Greg Shepard, Megan Gaillard, Tina Roodermen Fiala ✓ Hiller Action: A quorum was announced as being present. Henning �- Coyle ✓' 3. Introduction of Guests. All present introduced themselves to the Advisory B6ftfta — 4. Adoption of the Agenda. Discussion regarding the Everglades Airpark was added to the Agenda as item 8.A. Action: Mr. Crews then made a motion to approve the agenda, as amended. Mr. Halas seconded the motion, and it passed by unanimous vote. Approval of Minutes. Action: Mr. Crews made a motion to approve the minutes for the August 1, 2011 meeting. Mr. Holas seconded the motion, and it passed by unanimous vote. b. Acknowledgement of Airport Information. Items under this section of the agenda are for informational purposes. No Advisory Board action is requested. • DBE Goals for Fiscal Year 2012 An overview of the purpose and procedure for calculating Disadvantaged Business Enterprise (DBE) goals was provided, and the public was provided an opportunity to comment. There were no comments. Update on USDA Building at IMM The exterior portion of the building /shell is complete, and the project is under budget. The interior build -out was supposed to be funded by the tenant. However, since there is money remaining in the project, it has been decided that it is in the Authority's best interest to build out the interior with those items required to meet code requirements, expedite occupancy, and enable the Airport Authority to charge full market value rent. Because of the proposed amount of the modifications, it is appropriate to bid these additional items. The Authority has provided the USDA with a list of the proposed modifications and associated costs to verify that the USDA approves of those items and that they fall within the scope of 1of3 7 the project. Once the USDA concurs with the items that the Authority has proposed adding, the Authority will enter into a lease agreement with Salazar Machine & Steel. The Authority will not move forward with any building enhancements until there is a lease in place. Update on Above Ground Fuel Tank Installation by Fletcher Flying Service Airport Management checked with other airports, state agencies, local fire marshals, and consultants that specialize in this type of installation regarding the requirements and costs associated with the installation of fuel tanks by a tenant to ensure that the Airport Authority does not absorb costs that will specifically benefit a specific tenant. These costs include modifying the Airport Authority's Spill Prevention, Control and Countermeasure (SPPC) Plan to include the additional tank(s), and completing a site selection survey to determine locations on the airport that are safe, secure, and consistent with the airport's master plan. The estimated cost for the consultant to modify the SPPC Plan is $9,945, and the estimated cost to perform a site selection is about $15,000. The Airport Authority also developed a self - fuelling permit, which is required by the Authority's Minimum Standards. (This permit was approved by the BCC on September 13, 2011, Agenda Item 16G2.) • RFP for Sod Harvesting at IMM The Authority is working with Purchasing to put out a Request for Proposal (RFP) for sod harvesting at the Immokalee Regional Airport. Agreement for Cattle Grazing for Ralph Hester at IMM The Authority is working with the County Attorney's office on a land lease agreement for Ralph Hester for cattle grazing at the Immokalee Regional Airport. The agreement will include approximately 200 acres at a rent of approximately $2,000 per year. The area is already fenced in. • Sub -Cease Agreement with DC Air, Inc. The Authority is negotiating a sublease agreement with Mr. Mayhood of D.C. Air. The sublease will be similar to the one recently approved by the Commissioners' for Mr. Shepard. Director's Report. Advisory Board action is requested on items under this section of the Agenda. • Recommendation of one member from Marco Island to Airport Advisory Board The Advisory Board unanimously agreed that both applicants are qualified to serve on the Airport Advisory Board. Action: Mr. Murray made a motion to recommend that the BCC appoint David Gardner to the Airport Advisory Board. Mr. Crews seconded the motion, and it passed by unanimous vote. • Recommendation that the BCC approve and sign a Site License Agreement with United Circus Operating, Inc. d /b /a The King Brothers Circus for a circus at the Immokalee Regional Airport. Action: The Advisory Board unanimously recommended that the BCC approve and sign an Agreement for the King Brothers Circus at IMM. 2 of 3 • • Recommendation to have the November 7 Advisory Board meeting at the Marco Island Executive Airport Action: The Advisory Board voted 4 -1 to have the November 7, 2011 meeting at the Marco Island Airport, with Mr. Crews dissenting. 8. Finance Report— Month ended May 31 2011 and Quarter Ended June 30, 2011 The Advisory Board thanked Ms. Mueller for revising the finance reports to add the previous years' financial information to the finance report. Everglades Airpark fuel sales were higher than last year's because Everglades was able to take advantage of a load of less expensive fuel in the tank while prices were rising and a significant number of airboat fuel sales. 8A. Everglades Airpark. The Everglades Society for Historical Preservation would like to designate the airport as an historical site. Mr. Klein will obtain additional information regarding this request. If necessary, the Authority will request an opinion from the County Attorney's office regarding such a designation. 9. Election of Officers. Action: Mr. Klein nominated Lloyd Byerhof as Chairman. Mr. Halos seconded. Mr. Murray made a motion to close the nominations. Mr. Crews seconded the motion, and it passed by unanimous vote. Mr. Murray nominated Mr. Klein for Vice- Chair. Mr. Halos seconded. Mr. Crews made a motion to close the nominations. Mr. Halos seconded the motion, and it passed by unanimous vote. Mr. Klein nominated Mr. Murray for Secretary. Mr. Halos seconded. Mr. Klein made a motion to close the nominations. Mr. Halos seconded the motion, and it passed by unanimous vote. FY 2011 -2012 Airport Advisory Board Officers are: Lloyd Byerhof — Chairman Michael Klein - Vice Chairman Jim Murray —Secretary 10. Public Comments. Mr. Courtright stated that the Federal Aviation Administration performed a ramp check at the Immokalee Regional Airport on Friday. 11. Next Meeting. The next Advisory Board meeting is on Monday, November 7, 2011 at the Marco Island Executive Airport. 12. Adiournment. The meeting adjourned at 2:25 p.m. without objection COLLIER COUNTY AIRPORT AUTHORITY ADVISORY BOARD COLLIER COUNTY, FLORIDA Mist. Copes: .X&t�L &- Deb: Lloyd A. tyerhof, Chairman Item # ILoZ 12— NA, 3of3 Copies to: