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LAB Minutes 08/17/2011_ A 93 D Naples, Florida, August 17, 2011 BY:... .................... LET IT BE KNOWN that the LIBRARY ADVISORY BOARD met on this date in regular session at 10:00 a.m. in the Headquarters Library with the following members present: CHAIR: Doris J. Lewis VICE - CHAIR: Loretta Murray Carla Grieve Connie Bettinger - Hennink Fiala Hiller ABSENT: Rochelle Lieb Henning Coyle ALSO PRESENT: Marilyn Matthes, Library Director Calefta C- Judith Kraycik, Administrative Assistant Roberta Reiss, Literacy Coordinator APPROVAL OF MINUTES Mrs. Lewis asked for additions or corrections to the minutes of June 29, 2011 for the regular meeting and the annual meeting. A minor correction to the regular minutes was noted. Mrs. Murray moved to approve the minutes, seconded by Mrs. Grieve and the motion was carried unanimously that the minutes for both meetings be approved as corrected. LITERACY PROGRAM REPORT Mrs. Reiss reported on the following items: • In the planning stages and contacting prospective partners for the Emergent Literacy Program • Have identified vendors who can offer reasonably priced materials such as games and puzzles that will be used as learning strategies for children with learning disabilities or attention deficit disorder • Compiling a list of possible speakers from the Partners in Parenting as well as local physicians • Goal is to have mini programs within the adult programs to promote the Emergent Literacy Program REPORT OF OFFICERS - None COMMUNICATIONS Mrs. Grieve stated that library staff has been very helpful with providing information for the articles she is writing for the Naples Daily News. Mrs. Lewis commented that she has had a number of favorable comments about the articles and the information that is provided. They seem to be very well received. Mrs. Grieve stated she feels the library will benefit from the articles. Mrs. Lewis stated that she saw on news the Lee County Library has had a problem with DVD's being stolen. She asked Mrs. Matthes to address this issue. Mrs. Matthes responded they were Blu Ray DVD's and it was from one building in Cape Coral. She stated that it is possible items such as DVD's and also books have been stolen from the Library but nothing in the q.4'antitf that was Misc. COrregolen from Lee County. She continued that she is looking into installing security systems as a Date; Date: V _W%.=,\ \ \ n� yn. 161 2 A 23�" preventative measure. However, it is necessary to balance the cost of the security versus the cost of the item(s). Currently reasonable precautions are being taken to prevent incidents. Mrs. Grieve shared an article that appeared in the Naples Daily News on August 3 which addressed the fact that public libraries have to accommodate an increase in services and usage due to their committed and motivated staff who believe in their mission to serve the public. UNFINISHED BUSINESS Employee of the Month — July and August Mrs. Grieve nominated Sandra Thompson for Employee of the Month for July. Mrs. Bettinger- Hennink seconded the motion and all in favor. Mrs. Murray nominated Bill Wilkins for Employee of the Month for August. Mrs. Bettinger - Hennink seconded the motion and all in favor. Long Range Plan Mrs. Matthes provided the members with a copy of the new long range plan. She pointed out the differences on the cover page and she also stated that she had not previously provided the members with a copy of the Technology Plan. Mrs. Matthes explained that the Technology Plan is not required to be a part of the long range plan for State Aid to Libraries. However, it is required for federal support for internet and telephone costs. As a result, she prepares one long range plan that encompasses the requirements for both entities and the resultant long range plan needs to be approved by the Board of County Commissioners. A question was asked if all the land on which the libraries are built is owned by the County. Mrs. Matthes responded that is true except for Central Avenue and Everglades City. The Board discussed the chart included in the long range plan that compared Collier County Library to other County libraries within the state. A question was asked when the last long range plan was prepared, did the actual accomplishments reflect what was in the plan. Mrs. Matthes responded that the plan is what you would like to accomplish under the best of circumstances. She added that there is also a current year action plan which covers any adjustments or revisions that were necessary due to unexpected opportunities or issues. Mrs. Matthes stated she requested staff comments on everything except the technology plan. The comments she received emphasized electronic and handheld devices more than she had done. Staff felt these areas are more critical. Mrs. Matthes stated she is in the process of adding it to the Board of County Commissioners' agenda for the meeting of September 27. She asked the members if the plan meets their expectations or if there are any changes they would like her to make. Mrs. Bettinger- Hennink moved to accept the Long Range Plan for the period 2012 -2017, the Technology Plan for the period 2012 -2015, and the Current Year Action Plan for 2012. Mrs. Murray seconded the motion and all in favor. Mrs. Matthes added that she has started to include the County's Strategic Plan as part of this plan. A question was raised whether `establish an electronic book reading program' is referring to devices such as the Kindle. Mrs. Matthes responded, not necessarily. She continued that she has conferred with the 2 �t 161- 2- A 23- Children's department regarding adding a type of electronic reading program to their summer reading program or designed specifically for teens or another age group and this would not be dependent on the Friends of the Library program. There are libraries that already have an electronic reading program. NEW BUSINESS Library Advisory Board e-mail accounts and demo • Mrs. Matthes provided each board member with their new library e -mail address and password. • This is being done so that board members do not need to provide their personal e-mail information to the public. • Mrs. Matthes explained to the members how to access their e-mail and gave a brief demonstration. • She also showed the members how to automatically forward their library e -mail to their personal e- mail address through the use of rules. • The question was asked whether this information will be listed on the County website. Mrs. Matthes responded that it will and only the e-mail address will be provided. No phone numbers or addresses will appear. Marco Island Academy at Marco Island Branch Library • Mrs. Matthes stated the Marco Island Charter High School has opened and she was provided with a list of ways that the Library was going to participate with the Academy. • They want the Library to have a separate arrangement with them in order to provide them with information regarding the materials that their students have checked out. • Mrs. Cowser has talked with them to let them know that the library cannot provide this service. However, the library will provide instruction to students regarding how to use the library. • Mrs. Matthes stated she will write to the Academy to let them know that the services we are offering them are available to all Collier County residents including school students. • There are some issues to be considered regarding database licensing agreements. If a school appears to be using our subscription as their subscription, it jeopardizes our license agreements with our vendors. Future of the Book • Mrs. Matthes stated that she attended a conference entitled `The Future of the Book'. • Basically the future of the book is digital. • The key question is not 'if' but `when' and there are many issues about `when'. • One of the issues is how book publishers are charging for e- books. • There are many legal issues which will probably determine how fast we move into the digital book era. • Board members commented that they experienced difficulty with e -books if you tried to go back to reread a previous page or section. • Also there are issues with travel books and maps. • Many books are not available digitally. • Images in art books are many times not available digitally. • It was mentioned that technology changes and if everything is available on one media and that media is replaced by something new, the item may not be available any longer. • There are also concerns that digital material may be manipulated. • The bottom line is that digital books are here to stay and the technology and the marketplace is driving how quickly we advance to an all digital world and it will most likely be a long time. 3 yf 4 't fie* {d 161 2 A23 "° • There are few publishers who are starting to publish only digital which allows the imbedding of additional information in the book such as biographical information about the author. • There is also a concern as to which format will be long lasting and what happens to the formats which may not be available in the future. • There are some schools that have gone to only digital books. • The next issue is if books are going to be digital, why do we need libraries. It is because libraries have become more social organizations. • It was mentioned that many times when you are at a library you discover books you may never have considered by looking on your computer. The same principal applies to newspapers. You can read them on line but you have a tendency to miss many interesting articles because they are not listed on the main webpage. GENERAL CONSIDERATIONS A question was raised by one of the members who was contacted by a patron because a book had been on request for several weeks. The patron was very upset and asked why it takes so long. Mrs. Matthes responded that there can be a variety of reasons. Mrs. Matthes said the patron should check with the Library and someone will check on the status. A question was asked whether we have foreign language books. Mrs. Matthes responded we do have some but we do not keep a large quantity. DIRECTOR'S REPORT • Mrs. Matthes stated she is trying to get quotes on security cameras. The issue is how the images will be transported back to the County security department. It may not be possible to be able to transport the images back from some of the branch libraries. In those cases, the information may be recorded and kept on a DVR. This is still being looked into. • The courtyard landscaping at the headquarters library is being done and should be done in about two weeks. • Mrs. Matthes stated the library was contacted by Kiwanis who wanted to collect books and donate them to the library. She said that usually when books are donated in this manner they are not the books that are needed. Cash donations are usually better. • Mrs. Matthes stated that the Friends of the Library has donated $100,000 to the Library for the purchase of books. • A `Cooking with Mommy' program had been held at the headquarters library and was very successful. The program was sponsored by the Naples Daily News. • Mrs. Matthes stated that as an experiment, the library is going to try having book sales at the individual locations. This has been tried intermittently and seemed to be successful. The big book sale will most likely be held in February next year. REPORT OF THE FRIENDS • Mrs. Grieve reported on the following items: rd 161 2 A23 o The hard copy newsletter was sent to members of Friends of the Library along with the Fall Program. o In addition, an e- version of the newsletter was sent to members who have provided e-mail addresses to the Friends. This e- version contained much more information than was included in the hard copy version. o There are no meetings scheduled until October. • • • )MVIUMUr There being no further business to come before the Library Advisory Board, Mrs. Grieve moved to adjourn, seconded by Mrs. Bettinger Hennink and carried unanimously the meeting was adjourned at 11:23 a.m. Approved by: Q 0-4i, \. Doris I Lewis C 1. „�� �s” f �. _,4.,