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LAB Minutes 06/29/2011Naples, Florida, June 29, 2011 101 2!jli; BY........................ LET IT BE KNOWN that the LIBRARY ADVISORY BOARD met on this date at the Headquarters Library at 11:20 a.m. in order to hold their Annual Meeting. The following members were present: CHAIR: Doris J. Lewis VICE - CHAIR: Loretta Murray Fiala Carla Grieve Hiller Shelley Z. Lieb Henning Connie Bettinger - Hennink Coyle Coletta 7 ALSO PRESENT: Marilyn Matthes, Library Director Judith Kraycik, Administrative Assistant NOMINATIONS AND ELECTION OF OFFICERS The main purpose of this meeting was to select new officers for the coming year. Mrs. Lewis opened the nominations. Mrs. Bettinger-Hennink made a motion to re -clect Mrs. Lewis as Chairman. Mrs. Lieb seconded the motion and all in favor. Mrs. Bettinger- Hennink made a motion to re -elect Mrs. Murray as Vice - Chairman and herself as secretary. Mrs. Lieb seconded the motion and all in favor OTHER BUSINESS - None ADJOURNMENT Mrs. Lieb made a motion to adjourn seconded by Mrs. Murray. All in favor and the meeting was adjourned at 11/21 a.m. Approved by: C Doris J. Lewis, Chair Library Advisory Board 16 ? A23 Naples, Florida, June 29, 2011 LET IT BE KNOWN that the LIBRARY ADVISORY BOARD met on this date in regular session at 10:00 a.m. in the Headquarters Library with the following members present: CHAIR: Doris J. Lewis 3 (N �° v VICE- CHAIR: Loretta Murray Carla Grieve S E P 2 6 1011 Rochelle Lieb Connie Bettinger - Hennink BY ........................ ALSO PRESENT: Marilyn Matthes, Library Director Judith Kraycik, Administrative Assistant APPROVAL OF MINUTES Mrs. Lewis asked for additions or corrections to the minutes of May 18, 2011. A few minor corrections were noted. Mrs. Lieb moved to approve the minutes, seconded by Mrs. Bettinger- Hennink and the motion was carried unanimously that the minutes be approved as corrected. LITERACY PROGRAM REPORT As Roberta Reiss was not in attendance, there was no Literacy Program Report. Fiala Hiller �y REPORT OF OFFICERS - None Henning Coyle COMMUNICATIONS Coletta Mrs. Grieve stated that she has thanked her contact at the Naples Daily News for the great placement of the new article that she is writing for the paper about the Library. She said he responded that he could not guarantee the same placement every time. In addition, Mrs. Grieve stated that on the Friends of the Library website there will be a link to the articles so that people who are away for the summer can access them when they return to Naples. She also stated she has completed two additional articles, one on the Novelist and one on Genealogy. Mrs. Matthes suggested that a future article could address the convenience of downloadable books. So many seasonal residents are mailing books and other materials back to us that they checked out when they were here and the Library is overwhelmed with the volume of these returns. It was suggested that readers could be invited to share their experiences with books -on -tape and this information could contribute to future articles. Mrs. Grieve added that people could have unique experiences with any facet of the library. Mrs. Grieve mentioned that another article about the library appeared in today's edition of the Naples Daily News. It was addressing the problem of budget cuts and how those are affecting the library and library collections and services. UNFINISHED BUSINESS Employee of the Month — June Misc. Corres: Date: t2A% -1\ \ Item #: -2.-L, C"hies to: Z06£-Z9Z,6£Z Xd3 • L608-Z9Z-6£Z • 9VL9 -Zllti£ epuo13 'sa!deN • £0£ al!ng 'ise3 !!eel !we!wel 66Z£ ` 161 2 A231 Mrs. Bettinger - Hennink nominated Catherine Cowser for Employee of the Month for June. Mrs. Murray seconded the motion and all in favor. Mission Statement -final • Mrs. Matthes stated that after the Library Advisory Board had approved the mission statement at the May meeting, she asked the branch managers and they wordsmithed it. A slight modification was made which involved rearranging the verbiage. The revised statement is: "To provide and promote Library information and sustain services that enlighten the minds and enrich the lives of community residents and visitors of all ages." Mrs. Matthes asked for comments. The members were supportive of the changes. Mrs. Grieve made a motion to accept the revised mission statement. Mrs. Bettinger- Hennink seconded the motion and all in favor. Budget • Mrs. Matthes stated that at the budget workshop with the Board of County Commissioners, there were no questions regarding the Library budget. • As a result of the State Legislature mandating that all Florida government employees pay three percent of their salary toward their retirement, the County budget went down four percent instead of the requested three percent. This means the County will have a small amount of extra money. Several options are being considered as to how that money should be used but no decision has yet been made. • The millage rate will be set by the BCC at the July meeting. The millage rate cannot increase but it can decrease. • The Sheriff submitted a budget that met the budget guidance which the BCC greatly appreciated. NEW BUSINESS Internet Usage Policy Mrs. Matthes stated that last month she reported a problem with a patron using the internet inappropriately. Within the past month there was another incident at the Marco Island Branch. A patron reported a problem of inappropriate behavior of another patron to staff. The staff member attempted to locate the patron who caused the problem but was unsuccessful. The staff member intended to complete an incident report. However, the incident was reported to the Sheriff's Office by the patron. A Deputy arrived on the scene and proceeded to investigate. A problem arose when the Sheriff's Office wanted to obtain information regarding who was using the computer. According to state law, public library records are confidential. As a result, we could not provide the information to the police. Mrs. Matthes told the police that they needed a court order to obtain the records and they decided not to pursue the issue. Because of this issue and other similar issues, Mrs. Matthes is going to request that the County Attorney's Office review and possibly update the internet usage policy. The question was asked whether the laws prohibiting sexual predators from being near schools or daycare centers also apply to libraries. Mrs. Matthes stated they do not. As a result, staff tries to be observant of any unusual behavior in or around the library and reports any suspicious behavior to the proper authorities. Also under consideration is the installation of cameras at various points in the libraries. The question was asked whether Mrs. Matthes has obtained an estimate on the codling cameras at all mflo!�is!a g louis!Q the libraries. She s�W%1% has and it would c8� ouisi atel $3 50 ei;aio� w! � 1` y 03$`5AW'9`! ' and wouldlb @!3 euuop lboordinated by tttlu�(}�9'c-6urity Departments ou d she decide to go forward with this. A member asked if the Board sho���te�� t} �y o #� "00--%sIQ 4DCWGff discussion it was f L.- 161 2 A23 decided to delay a vote until more information is provided regarding the process. The question was asked if someone is trespassed from one library, can they use another library. Mrs. Matthes responded it depends on how and why the trespass was issued. A comment was made that wireless access would still be available outside the building. Mrs. Matthes stated that wireless access is also monitored. Landscape Headquarters • Mrs. Matthes reported that the landscaping and fountain renovation have been separated into two different projects. This eliminates the need to hire a general contractor. • Some of the more mature trees need to be removed because the roots are damaging the pavers and the roof. • At some point in the future a plumber and a fountain specialist will be hired to change or replace the fountain. Part -time hours changes • Due to vacant positions and employee illness, it has been requested to increase the amount of hours our part -time employees work. • We had permission to hire three temporary library assistants to help with the summer programs. Only two were hired and one of those has reduced her hours to Saturdays only because she has secured a full -time position elsewhere. • Currently two full -time positions are currently being advertised. • We will initiate the hiring of winter season employees early this year in order to ensure they are on board on the desired date. GENERAL CONSIDERATIONS • Mrs. Bettinger - Hennink stated that many people do not know that the library offers more than just books. She discovered this during a conversation with a co- worker. Mrs. Matthes asked if she could send a general e-mail regarding the services the library offers to all Sheriff s Department employees. Mrs. Betting - Hennink responded that she would look in to making that happen. Mrs. Lewis asked if anything had been decided about the purchase of Nooks for the library. Mrs. Matthes responded that the Friends of the Library are still considering this project. It will most likely be addressed again in the fall. • The question was asked if the keyboards of the library computers are cleaned. Mrs. Matthes stated the staff in each building spend some time taking care of that. If we could get volunteers to do that, it would be a great help. DIRECTOR'S REPORT • Mrs. Matthes will be attending a conference entitled `The Future of the Book' in Tallahassee which addresses the advent of electronic media and its effect on libraries. 16 1 2 A23. As a result of a number of staff meetings of the Public Services Division where the state of employee morale was addressed, it was decided that the library would set up training options for all Public Services employees in the library training lab. o Employees would have access to a computer to take on -line classes any time the library is open. o In addition, library staff is establishing a list of classes that they can teach such as using a Nook or using our databases. o A member asked if the Board is eligible to use this service and Mrs. Matthes responded that they are. Circulation histories for each library were distributed to the members. o Preliminary population figures have been received by the County. These figures show that the population of Florida has increased but that previous estimated figures went down. o Circulation figures continue to decrease but this could be explained by the fact that there are less people around, operating hours for the libraries have been reduced and fewer books are being purchased, in particular less best sellers. o The opening of South Regional Library has affected the circulation of the branch libraries, primarily East Naples. o Mrs. Matthes stated that five of the branch libraries are not open on Saturdays which also affects circulation. o Complaints are received from the public because these libraries are closed on Saturday but due to economic conditions, we do not have the staff to work at these locations on Saturdays. Mrs. Matthes also stated that a number of years ago a study had been done and it was found that when the book budget increased circulation figures increased as well. • Mrs. Matthes stated that when the library became automated back in the 1990's and reports were available to show circulation figures, DVD rentals were very high. At that time, rentals were for two days. After changing the length of time for a DVD rental to five days, DVD circulation figures went down considerably. Currently 20 books are checked out in comparison to any one DVD. REPORT OF THE FRIENDS • Mrs. Grieve reported on the following items: o The newspaper articles will be available on the Friends website o Strategic Planning session will be taking place in the fall o The reduction of staff in the Friends office ADJOURNMENT There being no further business to come before the Library Advisory Board, Mrs. Lieb moved to adjourn, seconded by Mrs. Bettinger Hennink and carried unanimously the meeting was adjourned at 11:19 a.m. Approved by: Doris J. Lewis Chair, Library Advisory Board 1/ 4