Minutes 06/21/2011 6 1 2 f
• June 21, 2011
MINUTES OF THE MEETING OF THE COLLIER COUNTY
GOLDEN GATE COMMUNITY CENTER
ADVISORY BOARD
Naples, Florida, June 21, 2011
LET IT BE REMEMBERED, that the Collier County Golden Gate
Community Center Advisory Board, in and for the County of Collier,
having conducted business herein, met on this date at 6:00 PM in a
REGULAR SESSION in Conference Room "C" of the Golden Gate
Community Center, 4701 Golden Gate Parkway, Naples, Florida, with the
following members present:
Fiala 4i, 1 III
Hiller — CHAIRMAN: James Klug
Henning VICE CHAIR: Kaydee Tuff(Excused)
Coyle Bill Arthur
Colette Darrin Brooks
Peggy Harris
Misc.Cares:
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Copies to:
ALSO PRESENT: Vickie Wilson, Community Center Supervisor
Sherry Pryor, Sr. Management & Budget Analyst
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June 21, 2011
Call to Order
The meeting was called to order at 6:00 PM by Chairman,James Klug III.
II. Attendance—Establish a Quorum
Roll Call was taken and a quorum was determined.
III. Approval of Agenda
Peggy Harris moved to approve the June 21, 2011 Agenda as submitted.
Second by Bill Arthur. Motion carried 4-0.
IV. Approval of June 6, 2011 Minutes
Bill Arthur moved to approve the June 6, 2011 Minutes as submitted. Second
by Darrin Brooks. Motion carried 4-0.
V. Public Comments
None
VI. New Business
A. Review & Approval FY 2012 MSTU Budget
The Staff previously distributed the following Golden Gate Community Center
Budget FY 2012 reports on June 6, 2011:
o JL Code Expenditure Detail Item Budget grouped by Business Center
o JL Code Revenue Detail Item Budget grouped by Business Unit
o Collier County Government FY 2012 Preliminary Budget—Ad Valorem
Needed
o Fund 130 Program Summary and Program Performance Measures
Staff previously reported the Budget FY 2011-12 will require a 25% cut if the
millage rate remains neutral due to the 10%decrease in property value. The
decrease in Ad Valorem funds were estimated at$147,070.55.
To offset the cut, Staff suggested a rollover of$30,000 from the Capital
Outlay account to 2012 Budget.
Jim Klug commented on having communications with Parks and Recreation
Staff regarding budget questions. He distributed copies of the emailed
communications with a list of Additional Questions and Observations. (See
attached)
Sherry Pryor explained the budget process issues in balancing the GGCC
Budget. She noted the budget factors in an estimated taxable value as the
actual taxable value will be available on June 28th. Over the past 3 years, the
GGCC MSTU's taxable values have been additionally decreasing yearly at an
average of 4.5%. She did not recommend a rollback in the millage rate as an
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June 21, 2011
option. She addressed all questions thoroughly asked on the list of Additional
Questions and Observations.
Darrin Brooks expressed concern on the effects of the historical data on the
4% decrease from estimated to the actual taxable and where the adjustments
are made.
Sherry Pryor responded the Advisory Board will give Staff guidance on how
to proceed with the millage rate.
Peggy Harris inquired why there are more purchases this year. She requested
a Detailed Budget Itemization in order to compare expenditures to last year
and where to cut costs. "Expenditure Service Level Analysis grouped by
Fund, Fund Center report FY 2010, 2011 and 2012" was distributed. (See
attached)
Sherry Pryor distributed a report on the History of Taxable Value & Millage
Rates from 2006 through 2012. (See attached) She noted the deadline to set
the millage rate is July 15th. She requested the Advisory Board to make a
decision before July 8th
Jim Klug recommended an Advisory Board Member be more involved in the
budget process.
Peggy Harris suggested the Advisory Board designate one Member.
Sherry Pryor stated the budget process begins in February and she works
with Staff on the budget primarily through emails. She volunteered to copy
the Advisory Board designated representative on future emails regarding the
budget.
The Board expressed additional concerns on the budget expenditures
regarding Staff salaries, the additional $36,000 designated for part-time
Wheels salaries, Health Insurance costs, Snowfest and the MSTU to only pay
GGCC expenditures and the need to fill the 2-vacant positions.
The Board requested a Monthly Budget Report on itemized expenditures,paid
and unpaid purchase orders. (Similar to the monthly budget reports provided
to other MSTUs)
Sherry Pryor answered many budget questions and also explained the
benefits on transferring funds FY 2011 to FY 2012. She agreed to attend the
next meeting.
Jim Klug moved to approve the Staff suggestion to transfer$30,000 from
(the Capital Outlay Account) FY 2011 Budget to the FY 2012 Budget.
Second by Darrin Brooks. Motion carried 4-0.
Discussion was made on the $14,000 balance in the Capital Outlay Account
after transfer transaction is made and the Advisory Board asked Vickie
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Wilson to research where these funds could be used to make the most
difference. The Board gave Staff the option on whether to expend or rollover
these funds. Staff will request quotes on flooring for the Community Center
and interior surveillance cameras.
Bill Arthur moved if the $14,000 does not get spent in this years budget the
remaining funds are transferred to FY 2012 Budget. Second by Peggy
Harris. Motion carried 4-0.
Jim Klug moved to approve the Budget FY 2012 as presented by Staff on
June 6, 2011. Second by Darrin Brooks. Motion carried 4-0.
A consensus was formed to have James Klug represent the Advisory Boards
in the budget process.
C. Summer Recess
The Advisory Committee scheduled their next meeting to be held on August
29th at the Golden Gate Community Center at 6:00 pm.
VIII. Member Comments
None
There being no further business for the good of the County, the meeting was
adjourned by order of the Chair at 7:50 PM.
COLLIER COUNTY GOLDEN GATE
COMMUNITY CENTER ADVISORY
BOARD
', /LL,!! I__
a s Klug III, Chairm; i
These Minutes were approved by the Committee/Board on-7/.5—
as presented )( or as amended
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