Ordinance 2011-42 a�J ` ORDINANCE NO. 2011 _42 =_ _
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS:OF ^, x
COLLIER COUNTY, FLORIDA, AMENDING ORDINANCE NO 2002-38,
AS AMENDED, THE COLLIER COUNTY REDEVELOPMENT GRANT
PROGRAM ORDINANCE, PROVIDING FOR THE ESTABLISHMENT
BY ORDINANCE OF THE NEWLY CREATED COMMUNITY EVENT
GRANT PROGRAM; PROVIDING FOR CONFLICT AND —
SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE-OF
LAWS AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, on March 14, 2000, the Board of County Commissioners (BCC) adopted
Resolution No. 2000-83 creating the Community Redevelopment Agency of Collier County,
Florida (CRA); and
WHEREAS, on March 14, 2000, the BCC adopted Resolution No. 2000-82, which
established and described the Bayshore/Gateway Triangle Community Redevelopment Area and
the Immokalee Community Redevelopment Area; and
WHEREAS, on June 13, 2000, the BCC adopted Ordinance No. 2000-42 establishing the
Redevelopment Trust Fund which appropriated "incremental tax revenues" for community
redevelopment purposes; and
WHEREAS, on June 13, 2000, the BCC approved Resolution No. 2000-181 adopting a
Community Redevelopment Plan for the "Community Redevelopment Area," which included the
Bayshore/Gateway Triangle Community Redevelopment Area and the Immokalee Community
Redevelopment Area; and
WHEREAS, on July 30, 2002, the BCC adopted Ordinance No. 2002-38, the "Collier
County Redevelopment Grant Program Ordinance" creating a Site Improvement Grant and Impact
Fee Assistance Grant for the Bayshore/Gateway Triangle Community Redevelopment Area; and
WHEREAS, on July 28, 2008, the CRA approved Ordinance 2008-40 creating the
Immokalee Façade Grant Program; and
WHEREAS, on October 28, 2008, the CRA approved Ordinance 2008-61 adopted two
modified grants (Sweat Equity and Shoreline Stabilization) and created two new grants
(Landscape Improvement and Commercial Building Improvement) for the Bayshore/Gateway
Triangle area; and
Words Underlined are added; Words Struc4i-Threugh are deleted.
Page I of 4
WHEREAS, upon request of the Bayshore/Gateway Triangle CRA, the BCC desires to
amend Ordinance No. 2002-38, as amended, in order to establish a Community Event Grant
Program within the Bayshore/Gateway Triangle Community Redevelopment Area using a portion
of the funds in the Redevelopment Trust Fund.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
SECTION ONE: Title and Citation.
This Ordinance shall be known and cited as the "Collier County Redevelopment Grant
Program Ordinance."
SECTION TWO: Annual Appropriation.
The Board of County Commissioners shall annually, during its budget process, allocate
funding for grant programs from the Redevelopment Trust Fund for the community
redevelopment area. The Board of County Commissions, in its discretion, may adjust the amount
allocated for grant programs at any time during its fiscal year.
SECTION THREE: Adoption of Site Improvement Grant and Impact Fee Assistance
Grant Programs.
The Site Improvement Grant and Impact Fee Assistance Grant programs are hereby
adopted. A copy of said programs are annexed to this ordinance and adopted and made a part of
this ordinance by reference. Either Site Improvement Grant or Impact Fee Assistance Grant
program may be amended by resolution of the CRA.
SECTION FOUR: Adoption of the Modified Sweat Equity Improvement Grant
Program for the Bayshore/Gateway Triangle Community
Redevelopment Area.
The Modified Sweat Equity Improvement Grant Program for the Bayshore/Gateway
Triangle Community Redevelopment Area is hereby adopted. A copy of the program is annexed
to this Ordinance as Exhibit "A" and made a part of this Ordinance by reference. The Sweat
Equity Improvement Grant Program may be amended by resolution of the CRA.
SECTION FIVE: Adoption of the Shoreline Stabilization Grant Program for the
Bayshore/Gateway Triangle Community Redevelopment Area.
The Shoreline Stabilization Grant Program for the Bayshore/Gateway Triangle
Words Underlined are added; Words&FuelEeugh are deleted.
Page 2 of 4
Community Redevelopment Area is hereby adopted. A copy of the program is annexed to this
Ordinance as Exhibit "B" and made a part of this Ordinance by reference. The Shoreline
Stabilization Grant Program may be amended by resolution of the CRA.
SECTION SIX: Adoption of the Landscape Improvement Grant Program for the
Bayshore/Gateway Triangle Community Redevelopment Area.
The Landscape Improvement Grant Program for the Bayshore/Gateway Triangle
Community Redevelopment Area is hereby adopted. A copy of the program is annexed to this
Ordinance as Exhibit "C" and made a part of this Ordinance by reference. The Landscape
Improvement Grant Program may be amended by resolution of the CRA.
SECTION SEVEN: Adoption of the Commercial Building Improvement Grant Program
for the Bayshore/Gateway Triangle Community Redevelopment
Area.
The Commercial Building Improvement Grant Program for the Bayshore/Gateway
Triangle Community Redevelopment Area is hereby adopted. A copy of the program is annexed
to this Ordinance as Exhibit "D" and made a part of this Ordinance by reference. The Commercial
Building Improvement Grant Program may be amended by resolution of the CRA.
SECTION EIGHT: Adoption of the Facade Grant Program for the Immokalee
Community Redevelopment Area.
The Façade Grant Program for the Immokalee Community Redevelopment Area is hereby
adopted. A copy of said program is annexed to this ordinance and adopted and made a part of this
ordinance by reference. This Façade Grant Program may be amended by resolution of the CRA.
SECTION NINE: Adoption of the Community Event Grant Program for the
Bayshore/Gateway Triangle Community Redevelopment Area.
The Community Event Grant Program for the Bayshore/Gateway Triangle Community
Redevelopment Area is hereby adopted. A copy of said program is annexed to this ordinance and
adopted and made a part of this ordinance by reference. This Community Event Grant Program
may be amended by resolution of the CRA.
SECTION NINE TEN: Administration by CRA.
The Board of County Commissioners delegates the administration of the grant programs to
the CRA including, but not limited to, selection of recipients, contracting with owners and
contract enforcement. The CRA shall approve all applicants for funding after the Board of County
Commissioners allocates grant program funding for each fiscal year. The recipients of any grant
Words Underlined are added; Words Struck ough are deleted.
Page 3 of 4
funds shall be required to execute an agreement in a form approved by the County Attorney's
Office for legal sufficiency and approved by the CRA.
SECTION TEN ELEVEN: Conflict and Severability.
In the event this Ordinance conflicts with any other Ordinance of Collier County or other
applicable law, the more restrictive shall apply. If any phrase or portion of this Ordinance is held
invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a
separate, distinct and independent provision and such holding shall not affect the validity of the
remaining portion.
SECTION ELEVEN TWELVE: Inclusion in the Code of Laws and Ordinances.
The provisions of this Ordinance shall become and be made a part of the Code of Laws
and Ordinances of Collier County, Florida. The sections of the Ordinances may be renumbered or
re-lettered to accomplish such, and the word `ordinance' may he changed to "section," "article,' or
any other appropriate word.
SECTION TWELVE THIRTEEN: Effective Date.
This Ordinance shall take effect upon filing with the Department of State.
PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier
County, Florida, this iSi day of C'r.c:) X-- , 2011.
ATTEST- BOARD OF COUNTY COMMISSIONERS
DWIGkIT, : B OL3K,.etERK COLLIER COUNTY, FLORIDA
�% B W
By r. , y:
ii
abrtt i- O i ty 1 k FRED W. COYLE, CHAIR
tipsters askil.
M•� e. •
Approved as to form
a , legal sufficiency:
/ This ordinance filed with th•
Ara...— • Secretary of dot='s Of Hce tH
Steven T. illiams
5'6)14) of toter 2ni�
Assistant County Attorney ' ' and acknowledS_menApf that
filin�n rec-ived this "' day
of
By YG ?taLII" r.
Deputy Clerk
Words Underlined are added; Words Struek-Thfeugh are deleted.
Page 4 of 4
r i BAYSHORE
GATEWAY
p.. TRIANGLE
Bayshore Gateway Triangle CRA I -..,,u,,un,ti -:,, ,;t';-lilt
Community Event Grant Program
The Community Event Grant (CEG) Program is to promote economic development and quality life in the
Bayshore Gateway Triangle Community Redevelopment Agency (CRA) service area by supporting
special events or public activities that attract visitors, investors and new businesses to the CRA, or
promotes and markets the area and existing businesses.
Overview of the Program
The CRA Community Event Grant (CEG) Program was created to encourage non-profit groups and civic
organizations to plan, promote and produce community events within the CRA service area (Appendix
A). The program provides for two types of CEG awards:
• Small Events:
o In-kind staff support up to a$1,000 value in staff hours, or
o Up to $1,000 cash to offset actual costs associated with event programming, or
o Up to $3,000 in actual event activities' costs.
• Large Events:
o In-kind staff support up to a$1,000 value in staff hours, or
o Up to $1,500 cash to offset actual costs associated with event programming, or
o Up to $15,000 in actual event activities' costs.
NOTES:
1. For either type of grant request (Small or Large), an application for event
support (in-kind or financial) does not guarantee an event will be approved
for support or be awarded the maximum allowable assistance.
2. Event approval for CRA assistance will be based on:
a. The merits of the application,
b. The ability of the applicant to conduct a successful event,
c. The return on investment to the CRA community, and
d. The amount of CRA community involvement or activity (residents or
commercial) created or facilitated by the event.
3. If awarded a grant, the organization must execute an agreement with the
CRA before the spending any funds related to the supported grant activities.
All monetary support is paid on a reimbursement basis with validated expense receipts paid by the event
coordinator for pre-approved expenses. To allow for ample staff and Advisory Board review and
approval processing, applications must be submitted no later than:
• Small Events: Three (3) months prior to the event date.
• Large Events: Ten months prior to the event date.
1
BAY HORS
GATEWAY
TRIANGLE
Bayshore Gateway Triangle CRA I!.. nnnur,ty E. nt Grant
Applicant Eligibility
Any non-profit organization hosting a community event within the CRA service area may apply; although
the host organization may be located anywhere in Collier County, the event must:
• Be held within the boundaries of the CRA, or
o Have significant activities occurring within the CRA area,
• Must be open and available to the public.
• Must obtain all necessary permits and regulatory approvals.
Marketing and Promotions
If grant funds are awarded, the CRA must be recognized as an event sponsor with all attendant benefits,
including placement of the CRA logo on all marketing materials and banners, and acknowledgement of
the CRA in all verbal communications promoting the event. The CRA will also receive a free both or
table space for marketing CRA programs and services. If the event is a ticketed event, the CRA will
receive complementary tickets at the appropriate sponsorship level.
Available Funding
The CRA will budget "Marketing and Promotions" funds each fiscal year (October 1st thru September
30th) that will include a proportionate share for events. Event funds will be available on a first come first
served basis until expended or encumbered.
• Small Events:
o In-kind staff support up to a$1,000 value in staff hours, or
o Up to $1,000 cash to offset actual costs associated with event programming, or
o Up to $3,000 in actual event activities' costs.
• Large Events:
o In-kind staff support up to a$1,000 value in staff hours, or
o Up to $1,500 cash to offset actual costs associated with event programming, or
o Up to $15,000 in actual event activities' costs.
The event grant award cannot exceed the maximum allowable assistance, and an application does not
guarantee an event will be approved for support or be awarded funding. All authorized expenditures will
be reimbursed to the applicant up to 45 days after the event with validated receipts (Appendix B). The
final payment, as determined and adjusted by the CRA, will be issued after receiving all paid event-
related receipts. An event final status report will be filed with the request for payment(Appendix C).
Organizations may receive one CEG per fiscal year. Event grant amounts are determined by the CRA
based on the benefit to the area:
• The merits of the application,
• The ability of the applicant to conduct a successful event,
• The return on investment to the CRA community, and
• The amount of CRA community involvement or activity (residents or commercial) created
or facilitated by the event.
2
BAYSHORE
GTRIANGLE
Well•a,
Bayshore Gateway Triangle CRA I Community Event Grant
COMMUNITY EVENT GRANT APPLICATION
All Community Event Grant applicants must submit a written application and supporting documentation.
- Proof of non-profit"active" status (an attachment)
- Event Financial Records for the previous fiscal year for the event
- Detailed budget for this qualifying event (an attachment)
o If an annual event, detailed budget for the previous year's event (an attachment)
- Any supporting documentation of your event's success in previous years (photos, promotional items,
etc)
- Describe how this event promotes the CRA, engages the community (residents and commercial), and
promotes economic development(300 words).
- Event location, layout, route, vendors, etc
- County Event Permit Application (required attachment)
- County Signage/Banner Permit Application (required attachment)
- County & ATF Alcohol Permit (required if alcohol is served)
- Insurance Certificate (Issued to CRA& County)
APPLICANT INFORMATION (must be completely filled out)
Organization
Has the organization received a CRA Community Event Grant in the past?
If so, when and how much?
Event Name:
Organization Name:
Street:
City: State Zip
Phone: Fax:
Email Address: Website:
Non-Profit Status (check one & attach)* 501(c) (3) 501(c) (6)
Federal Tax ID Number
* Proof of non-profit "active" status (Division of Corporations) must be attached.
Contact Person
Name:
Title:
Phone: Cell Phone: Fax:
Email Address:
3
BAYSHORE
GATEWAY
TRIANGLE
Bayshore Gateway Triangle CRA C.,rnmur,hy Ev,nt Grant
EVENT OVERVIEW
Include:
Date:
Time
Hours
Location of the event
Sponsors or partner organizations
Attach an event site plan and/or parade route.
Briefly describe the planned event: the number of people expected to participate and any admission fees
to be charged; all planned activities; whether food, beverages or alcohol will be served; and if there will
be any non-food vendors. Write a description of how this event promotes/markets the CRA or the CRA
area, how it serves the community, and promotes economic development(limit to 300 words).
IN-KIND SUPPORT REQUESTED
As part of this grant, the CRA may be able to provide some in-kind services. If in-kind support is
awarded, the staffing cost of providing such services will be calculated by the CRA and deducted from the
cash award. All in-kind service requests are subject to approval by CRA Advisory Board and CRA
Executive Board.
Please check all requested services and provide a brief description of the quantity and scope of support
needed.
Bleachers/Benches Volunteers
Banner Hanging/Removal Security or Fire Coordination
Post-Event Site Cleanup Public Relations Services
Set Up/Breakdown Assistance Marketing (flyers, signage, newsletters)_
Permitting Other
4
g BAYS
GATEWAY
83®'p i- `e.,
1
Bayshore Gateway Triangle CRA I Community Event Grant
CASH SUPPORT REQUESTED
Note: The grant award may not exceed the actual cost of the event.
Grant amount requested $ Cash; $ In-Kind.
Each grant payment will be disbursed at the conclusion of the event, issued by check after
receiving all paid event-related receipts from the Organization. List the event expenses that CEG
funds will be used to support the event (i.e., list equipment [tents/chairs, staging, etc], marketing,
permits, entertainment [sound, performers, lighting, ect]:
SIGNATURES
(Name of Applying Organization) assures that
the all information contained in this application is true and correct and agrees to comply with all
applicable CRA/County program guidelines. Further, the applicant agrees that if any condition or
provision of this program is breached, or if for any reason this program is not in the best interest
of the CRA/County, they may terminate the agreement.
Further, the CRA reserves the right to request any additional information deemed necessary to
process this application.
Signature Date
Name
Title
OFFICE USE ONLY
Date Received:
Non-Profit Verification:
Amount Requested:
NOTE:Reimbursement of funds must stay within the confines of the Project Expenses outlined in your application. Copies of paid invoices,
cancelled checks,tear sheets,printed samples or other backup information to substantiate payment must accompany request for funds.
The following will not be accepted for payments:statements in place of Invoices;checks or invoices not dated;tear sheets without date,
company or organizations name. A tear sheet is required for each ad for each day or month of publication. A proof of an ad will not be
accepted.
5
BAY�HOE
GA EW RIY
TRIANGLE
Bayshore Gateway Triangle CRA I :,:,nun unity gent Grant
Appendix A: CRA Map & CEG Funding Summary
Map: Location of Bayshore Gateway Triangle CRA
Location of CRA CRA Close-Up
within Collier County
0, R
C4 NB
6NOWUEE RD E
!1
•
x kt r
CRA Boundary
CRA f Major CRA Roads
Roads Water Bodies
Collier County CRA
Funding Summary
Funding Type CRA Amount Applicant Match
In Kind(programming $1,000-$1,500(value of
(p g g—up to) staff time or cash) MINIMUM$1-TO-$1
$3,000 Small Event
Event Activity Expenses(up to) MINIMUM$1-TO-$1
$15,000 Large Event
6
BAYIHORE
j GA EWAY
Ilo; TRIANGLE
Bayshore Gateway Triangle CRA I o,",1 : ,t Event r.9r,t
Appendix B: Community Event Grant Payment Request
On ,the Collier County Community Redevelopment Agency
approved funding in the amount of$ to cover a portion of the costs listed below through
the Community Event Grant program:
Improvement Cost
Total
reimadln BGATEWRY
TRIANGLE
Bayshore Gateway Triangle CRA I Community Event Grant
I hereby confirm that all items listed above have been completed as outlined in the Community Event
Grant application submitted to the CRA and authorized by the CRA. Therefore, I am requesting the
approved funding in the total amount of$ as approved by the CRA.
CERTIFICATION OF FINANCIAL OFFICER: I certify that the above information is correct based on our
official accounting system and records, consistently applied and maintained and that the cost shown
have been made for the purpose of and in accordance with, the terms of the contract. The funds
requested are for reimbursement of actual cost made during this time period.
Grantee Signature Date
The foregoing Payment Request Form was executed before me this day of
, 20 by
principle of (Organization), who:
is personally known by me
OR
who has produced as proof of identity.
Affix notarial seal
Notary Public(Signature)
Print Name of Notary Public
Commission No:
My Commission expires:
IMPORTANT NOTE:NO REIMBURSEMENT WILL BE PROVIDED WITHOUT ATTACHING THE FOLLOWING:(1)
VENDOR/CONTRACTOR INVOICE/RECEIPT AIQ(2)COPY OF CANCELLED CHECK OR CREDIT CARD VALIDATION
TO GRANTEE'S ACCOUNT FOR EVERY REIMBURSABLE EXPENSE.
If the project budget has specific categories with set dollar limits,the Grantee is required to Include a spreadsheet to show which category
each invoice Is being paid from and total of category before payment can be made to Grantee. Organizations receiving funding should take
into consideration that it will take a maximum of 45 days for the Clerk of Courts to process a check.
8
BAYSHORE
IF
GATEWt.Y
TRIANGLE
03.n„,,,,,,,Bayshore Gateway Triangle CRA p G,,r. i ■untt F.rnt Grant
Appendix C
EVENT FINAL STATUS REPORT
EVENT NAME:
REPORT DATE:
ORGANIZATION:
CONTACT PERSON: TITLE:
ADDRESS:
PHONE: FAX:
On an attached sheet, answer the following questions for each element in your scope of work.
Final —These questions should be answered for your final status report.
1. Was this a first time project? If not, how many times has this event taken place?
2. What hotels/motels were utilized to support the project and how many?
3. What is the total revenue generated for this event?
4. Total expenses.
5. List the vendors paid, if not why?
6. What invoices are still outstanding and why?
7. What is the number of participants that visited the project?
8. What problems occurred if any during the project event?
9. List any advertising, marketing, and/or public relations used to support the project and
attach samples.
10. How could the project been improved or expanded?
9
STATE OF FLORIDA)
COUNTY OF COLLIER)
I, DWIGHT E. BROCK, Clerk of Courts in and for the
Twentieth Judicial Circuit, Collier County, Florida, do
hereby certify that the foregoing is a true and correct
copy of :
ORDINANCE 2011-42
Which was adopted by the Board of County Commissioners
on the 25th day of October, 2011, during Regular Session.
WITNESS my hand and the official seal of the Board of
County Commissioners of Collier County, Florida, this 28th
day of October, 2011 .
DWIGHT E. BROCK"
Clerk of Courts,,,Vfic 5.40rk
Ex-officio toaaaavd o€
County Commig-s brie s-.
•
By: Martha Veiga a ..
Deputy Clerk