#11-5757 (Oldcastle Southern Group Inc. DBA APAC Southeast, Inc.)
County
Purchasing Department
3327 Tamiami Trail East
Naples, Florida 34112
Telephone: (239) 252-8375
FAX: (239) 252-6597
Email: dianadeleon@collierQov.net
www.collierQov.net/purchasinQ
A.drnni~ Servlres ONislon
Purchasing
Memorandum
Subject:
Contract #11-5757 "Oil Well Road Safety Improvements"
Date:
October 12, 2011
From:
Diana De Leon for Brenda Brilhart, CPPB, Purchasing Dept.
To:
Ray Carter, Risk Management
These contracts were approved by the BCC on September 27,2011; Agenda Item 10.H
The County is in the process of executing this contract with Oldcastle Southern Group d/b/a APAC
Southeast. The insurance requirements begin on page 43 of the agreement.
Please review the Payment and Performance Bonds and Insurance Certificate(s).
. If the insurance is not in order. please contact the vendor/insurance company to obtain a proper
certificate. Once you receive the proper certificate(s), please acknowledge your approval and send
to the County Attorney's office via the attached Request for Legal Services.
· If the insurance is in order. please acknowledge your approval and send to the County Attorney's
office via the attached Request for Legal Services.
If you have any questions, please contact me at the above referenced information.
~
(Please route to County Attorney via attached Request for Legal Services)
DATE RECEIVED
OCT f 3 2011
RISK MANAGEMENT
~~~
\i)\ 'l,V \ II
G/Acquisitions/AgentFormsandLetters/RiskMgmtReviewoflnsurance4/15/201 0/16/09
eo1tr..~
Admini~Services'DMsion
Purchasing
Oil Well Road Safety Improvements
(Faka-Union Canal Bridge to West of Oil Well Grade Road)
COLLIER COUNTY BID NO. 11-5757
COLLIER COUNTY, FLORIDA
Design Professional:
Julio Ordonez, PE
Transportation Engineering-Growth Management Division
Brenda Brilhart, Procurement Strategist
(239) 252-8446
BrendaBri I hart@colliergov.net
(i)
~....
Purdlasing Depanment. 3327 Tamiami Trail East. Naples. Florida 34112-4901 . www.colliergov.neUpurchasin9
4..CoJmt3I
A.drrlin~.SeMces.J:lvisioo
PUrchasing
Email: BrendaBrilhart@colliergov.net
Telephone: (239) 252-8446
FAX: (239) 252-6697
ADDENDUM 4
Memorandum
Date:
August 30, 2011
From:
Brenda Brilhart, Procurement Specialist
To:
Interested Bidders
Subject:
Addendum # 4: RFP 11-5757 - Oil Well Road Safety Improvements
(Faka-Union Canal Bridge to West of Oil Well Grade Road)
The following clarifications are issued as an addendum identifying the following change for the
referenced solicitation:
CORRECTION: Line Item #24: 701-11-111 Audible and vibratory payment markings, quantity
should be 5.844 not 5,844. Revised bid schedule attached.
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
c: Julio Ordonez, Project Manager
Enc: 1
eot2rCounty
Email: BrendaBrilhart@colliergov.net
Telephone: (239) 252-8446
FAX: (239) 252-6697
Adminisb'al:M;-.ServlcesIlvisioo
Purchasing
ADDENDUM 3
Memorandum
Date:
August 26, 2011
From:
Brenda Brilhart, Procurement Specialist
To:
I nterested Bidders
Subject:
Addendum # 3: RFP 11-5757 - Oil Well Road Safety Improvements
(Faka-Union Canal Bridge to West of Oil Well Grade Road)
The following clarifications are issued as an addendum identifying the following change for the
referenced solicitation:
CHANGE:
. Bid due date has been extended until 2:30 pm August 31,2011.
. Revised Plan Sheets - there were no changes so Sheet 22 was not included.
. Revised bid schedule - Quantity for pay item super pave asphalt has changed from.
1) Updated Superpave quantity, including 500 tons as contingent amount
334-1-13-1
SUPERPAVE ASPH. CONC. TYPE SP (TRAFFIC
C)
ADD:
2) Superpave Leveling Course (1" over the entire project) as contingent amount. The intent of this pay
item is to provide extra paving for sections of the road that may need to have the crown re-
established.
334-1-13-2
SUPERPAVE ASPH. CONC. TYPE SP (TRAFFIC C) -
LEVELING
3) Miscellaneous Asphalt Pavement for use at the guardrail locations.
I 339-1
I MISCELLANEOUS ASPHALT PAVEMENT (2") .~
4) Audible and Vibratory Pavement Markings - yellow (skip, 10-30)
701-11-
221
AUDIBLE AND VIBRATORY PVMT. MARKINGS -
YELLOW (6") SKIP
GM
5) Retro-reflective Pavement Markers.
706-3
PAVEMENT MARKERS, RETRO-
REFLECTIVE
6) Solid Traffic Stripe - 6" white.
711-11-
121
TRAFFIC STRIPE, SOLID, THERMO. (6"
WHITE)
7) Solid Traffic Stripe - 6" yellow.
711-11-
221
TRAFFIC STRIPE, SOLID, THERMO. (6"
YELLOW)
DELETE:
8) Skip Traffic Stripe (10-30) - 6" yellow.
711-11-
231
TRAFFIC STRIPE SKIP (10-30), THERMOPLASTIC-
YELLOW (6")
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
c: Julio Ordonez, Project Manager
Enc: 1
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purchasing
Email: BrendaBrilhart@colliergov.net
Telephone: (239) 252-8446
FAX: (239) 252-6697
ADDENDUM 2
Memorandum
Date:
August 25, 2011
From:
Brenda Brilhart, Procurement Specialist
To:
Interested Bidders
Subject:
Addendum # 2: RFP 11-5757 - Oil Well Road Safety Improvements
(Faka-Union Canal Bridge to West of Oil Well Grade Road)
The following clarifications are issued as an addendum identifying the following change for the
referenced solicitation:
CHANGE:
. Revised bid schedule - Quantity for pay item 334-1-13 superpave asphalt has changed from
3,158 to 8,608 tons.
. Due date for solicitation has been extended until 2:30 August 30, 2011.
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
c: Julio Ordonez, Project Manager
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Adrrin~Servlces.DMslon
Purchasing
Email: BrendaBrilhart@colliergov.net
Telephone: (239) 252-8446
FAX: (239) 252-6697
ADDENDUM 1
Memorandum
Date:
August 18, 2011
From:
Brenda Brilhart, Procurement Specialist
To:
I nterested Bidders
Subject:
Addendum # 1: RFP 11-5757 - Oil Well Road Safety Improvements
(Faka-Union Canal Bridge to West of Oil Well Grade Road)
The following clarifications are issued as an addendum identifying the following change for the
referenced solicitation:
CHANGE:
. Plan Set - Revised Attached
. As a result of the plan changes, see attached revised bid schedule
CLARIFICATION:
Section 9-2.1.1 Fuels and Section 9-2.1 Bituminous Materials of the Florida Department of
Transportation Standard Specifications for Road and Bridge Construction, 2010, are deleted. While it is
recognized that a primary cost factor of this bid is based on the price of petroleum and that conditions in
this market could become unstable and beyond the control of the bidder, it is also recognized that the
availability of funding to compensate for future cost increases will be even scarcer should this occur. The
county chooses not to obligate itself for these costs and has not provided for these cost adjustments in
the contact. The Contractor shall take this risk into consideration when submitting their bid.
QUESTION/ANSWER
Q: How will the embankment material be reimbursed (truck load and if so, define size)?
A: The County will be paying plan quantity per FDOT specifications; Contractor has the option of
verifying as per section 9-3 subsection 9-3.2.1
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
c: Julio Ordonez, Project Manager
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TABLE OF CONTENTS
PU BLIC NOTIC E ...................... ............. ........................... .......................................................... 3
PART B - INSTRUCTIONS TO BIDDERS ..................................................................................5
CONSTRUCTION BI D ...... ............:........................................................ ................................... 14
BI D SC H EDU LE .................... ........... ........................ .......................... ........................... ........... 15
MATERIAL MANU F ACTURERS ....................... ................................................................ .......16
LIST OF MAJOR SUBCONTRACTORS ..................................................................................17
STATEMENT OF EXPERIENCE OF BIDDER..........................................................................18
TRE NC H SAFETY ACT . ..................................... ............ ......... ................................................ 19
AFFIDAVIT FOR CLAIMING STATUS AS A LOCAL BUSINESS ...........................................20
IMMIGRATION LAW AFFIDAVIT CERTIFICA TION.................................................................21
COLLIER COUNTY SOLICITATIONS SUBSTITUTE W - 9.....................................................22
BI D BOND............................................. .............. ............. ...... ..................................................26
BI DDE RS CH E C K LIST ........................................................................................................... 27
CONSTRUCTION AG REEM E NT ... .................................................... ...................................... 28
EXHIBIT A 1: PUBLIC PAYMENT BOND ................................................................................35
EXHIBIT A 2: PUBLIC PERFORMANCE BOND......................................................................38
EXHIBIT B: INSURANC E REQUIREM ENTS ........................................................................... 41
EXHIBIT C: RELEASE AND AFFIDAVIT FORM......................................................................44
EXHIBIT D: FORM OF CONTRACT APPLICATION FOR PAYMENT .....................................46
EXHI BIT E: CHANG E ORDER............................................................................. ....................51
EXHIBIT F: CERTIFICATE OF SUBSTANTIAL COMPLETION...............................................52
EXHIBIT G: FINAL PAYMENT CHECKLIST ............................................................................ 55
EXHIBIT H: GENERAL TERMS AND CONDITIONS ...............................................................56
EXHIBIT I: SUPPLEMENTAL TERMS AND CONDITIONS .....................................................86
EXHI BIT J: TECHNICAL SPECI FICA TIONS ...........................................................................87
EXHI BIT K: PERMITS .................. ............................................................................................ 88
EXHI BIT L: STANDARD DET AI LS ........................ ...................................... ............................ 89
EXHIBIT M: PLANS AN D SPECIFICATIONS .......................................................................... 90
EXHIBIT N: CONTRACTOR'S KEY PERSONNEL ASSIGNED TO THE PROJECT ...............91
2
'~Coe.,..CountY
Adminl~ServicesDMsion
Pllrdlasing
PUBLIC NOTICE
INVITATION TO BID
Oil Well Road Safety Improvements
(Faka-Union Canal Bridge to West of Oil Well Grade Road)
COUNTY BID NO. 11-5757
Separate sealed bids for the construction of Oil Well Road Safety Improvements
(Faka-Union Canal Bridge to West of Oil Well Grade Road), addressed to Mr. Steve
Carnell, Purchasing Director, will be received at the Collier County Government,
Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112, until 2:30 P.M.
LOCAL TIME, on the 26th day of August 2011, at which time all bids will be publicly
opened and read aloud. Any bids received after the time and date specified will not be
accepted and shall be returned unopened to the Bidder.
A non-mandatory pre-bid conference shall be held at the Purchasing Department,
Conference Room A, at 10:30 a.m. LOCAL TIME on the 15th day of August 2011, at
which time all prospective Bidders may have questions answered regarding the Bidding
Documents for this Project.
Sealed envelopes containing bids shall be marked or endorsed "Bid for Collier County
Government, Collier County, Oil Well Road Safety Improvements (Faka-Union Canal
Bridge to West of Oil Well Grade Road), Bid No. 11-5757 and Bid Date of August 26,
2011. No bid shall be considered unless it is made on an unaltered Bid form which is
included in the Bidding Documents. The Bid Schedule shall be removed from the
Bidding Documents prior to submittal.
One contract will be awarded for all Work. Bidding Documents may be examined on the
Collier County Purchasing Department E-Procurement website: www.collierQov.netlbid.
Copies of the Bidding Documents may be obtained only from the denoted website.
Bidding Documents obtained from sources other than the Collier County Purchasing
Department website may not be accurate or current.
Each bid shall be accompanied by a certified or cashier's check or a Bid Bond in an
amount not less than five percent (5%) of the total Bid to be retained as liquidated
damages in the event the Successful Bidder fails to execute the Agreement and file the
required bonds and insurance within ten (10) calendar days after the receipt of the
Notice of Award. The Successful Bidder acknowledges and agrees that it shall execute
the Agreement in the form attached hereto and incorporated herein.
The Successful Bidder shall be required to furnish the necessary Payment and
Performance Bonds, as prescribed in the General Conditions of the Contract
Documents. All Bid Bonds, Payment and Performance Bonds, Insurance Contracts and
3
Certificates of Insurance shall be either executed by or countersigned by a licensed
resident agent of the surety or insurance company having its place of business in the
State of Florida. Further, the said surety or insurance company shall be duly licensed
and qualified to do business in the State of Florida. Attorneys-in-fact that sign Bid
Bonds or Payment and Performance Bonds must file with each bond a certified and
effective dated copy of their Power of Attorney.
In order to perform public work, the Successful Bidder shall, as applicable; hold or
obtain such contractor's and business licenses, certifications and registrations as
required by State statutes and County ordinances.
Before a contract will be awarded for the Work contemplated herein, the Owner shall
conduct such investigations as it deems necessary to determine the performance record
and ability of the apparent low Bidder to perform the size and type of work specified in
the Bidding Documents. Upon request, the Bidder shall submit such information as
deemed necessary by the Owner to evaluate the Bidder's qualifications.
The Successful Bidder shall be required to finally complete all Work within three
hundred (300) calendar days from and after the Commencement Date specified in the
Notice to Proceed.
The Owner reserves the right to reject all Bids or any Bid not conforming to the intent
and purpose of the Bidding Documents, and to postpone the award of the contract for a
period of time which, however, shall not extend beyond one hundred twenty (120) days
from the bid opening date without the consent of the Successful Bidder.
Dated this 27th day of July 2011.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /s/ Stephen Y. Carnell. C.P.M.
Purchasing and General Services Director
4
PART B -INSTRUCTIONS TO BIDDERS
Section 1. Definitions
1.1 The term "Owner" used herein refers to the Board of County Commissioners, or
its duly authorized representative.
1.2 The term "Project Manager" used herein refers to the Owner's duly authorized
representative and shall mean the Division Administrator or Department Director, as
applicable, acting directly or through duly authorized representatives.
1.3 The term "Design Professional" refers to the licensed professional engineer or
architect who is in privity with the Owner for the purpose of designing and/or monitoring
the construction of the project. At the Owner's discretion, any or all duties of the Design
Professional referenced in the Contract Documents may be assumed at any time by the
Project Manager on behalf of the Owner. Conversely, at the Owner's discretion the
Project Manager may formally assign any of his/her duties specified in the Contract
Documents to the Design Professional.
1 .4 The term "Bidder" used herein means one who submits a bid directly to the
Owner in response to this solicitation.
1.5 The term "Successful Bidder" means the lowest, qualified, responsible and
responsive Bidder who is awarded the contract by the Board of County Commissioners,
on the basis of the Owner's evaluation.
1.6 The term "Bidding Documents" includes the Legal Advertisement, these
Instructions to Bidders, the Bid Schedule and the Contract Documents as defined in the
Agreement.
1.7 The term "Bid" shall mean a completed Bid Schedule, bound in the Bidding
Documents, properly signed, providing the Owner a proposed cost for providing the
services required in the Bidding Documents.
Section 2. Preparation of Bids
2.1 The Bids must be submitted on the standard form herein furnished by the Owner
(pages 14 - 27 and 43 - 44 as bound in these Bidding Documents). By submitting a Bid,
Bidder acknowledges and agrees that it shall execute the Agreement in the form
attached hereto and incorporated herein. The Bidder shall complete the Bid in ink or by
typewriter and shall sign the Bid correctly. Bid Schedules submitted on disk/CD shall be
accompanied by a hard copy of the completed Bid Schedule which shall be signed and
dated by the Bidder. The Bid may be rejected if it contains any omission, alteration of
form, conditional bid or irregularities of any kind. Bids must be submitted in sealed
envelopes, marked with the Bid Number, Project Name and Bid opening Date and Time,
and shall be addressed to the Purchasing Department, 3327 Tamiami Trail E, Naples,
FL 34112. If forwarded by mail, the sealed envelope containing the Bid must be
enclosed in another sealed envelope addressed as above. Bids received at the
location specified herein after the time specified for bid opening will be returned to the
bidder unopened and shall not be considered.
5
Section 3. Bid Deposit ReQuirements
3.1 No Bid shall be considered or accepted unless at the time of Bid filing the same
shall be accompanied by a cashier's check, a cash bond posted with the County Clerk,
a certified check payable to Owner on some bank or trust company located in the State
of Florida insured by the Federal Deposit Insurance Corporation, or Bid Bond, in an
amount not less than 5% of the bidder's maximum possible award (base bid plus all
add alternates) (collectively referred to herein as the "Bid Deposit"). The Bid Deposit
shall be retained by Owner as liquidated damages if the Successful Bidder fails to
execute and deliver to Owner the unaltered Agreement, or fails to deliver the required
Performance and Payment Bonds or Certificates of Insurance, all within ten (10)
calendar days after receipt of the Notice of Award. Bid Bonds shall be executed by a
corporate surety licensed under the laws of the State of Florida to execute such bonds,
with conditions that the surety will, upon demand, forthwith make payment to Owner
upon said bond. Bid Deposits of the three (3) lowest Bidders shall be held until the
Agreement has been executed by the Successful Bidder and same has been delivered
to Owner together with the required bonds and insurance, after which all three (3) Bid
Deposits shall be returned to the respective Bidders. All other Bid Deposits shall be
released within ten (10) working days of the Bid Opening. No Bid including alternates,
shall be withdrawn within one hundred and twenty (120) days after the public opening
thereof. If a Bid is not accepted within said time period it shall be deemed rejected and
the Bid Deposit shall be returned to Bidder. In the event that the Owner awards the
contract prior to the expiration of the one hundred twenty (120) day period without
selecting any or all alternates, the Owner shall retain the right to subsequently award to
the Successful Bidder said alternates at a later time but no later than one hundred
twenty (120) days from opening, unless otherwise agreed by the Purchasing Director
and the Successful Bidder.
3.2 The Successful Bidder shall execute two (2) copies of the Agreement in the form
attached and deliver same to Owner within the time period noted above. The Owner
shall execute all copies and return one fully executed copy of the Agreement to
Successful Bidder within thirty (30) working days after receipt of the executed
Agreement from Successful Bidder unless any governmental agency having funding
control over the Project requires additional time, in which event the Owner shall have
such additional time to execute the Agreement as may be reasonably necessary.
Section 4. Riaht to Reiect Bids
4.1 The Owner reserves the right to reject any and all Bids or to waive informalities
and negotiate with the apparent lowest, qualified Bidder to such extent as may be
necessary for budgetary reasons.
Section 5. Sianina of Bids
5.1 Bids submitted by a corporation must be executed in the corporate name by the
president, a vice president, or duly authorized representative. The corporate address
and state of incorporation must be shown below the signature.
6
5.2 Bids by a partnership must be executed in the partnership name and signed by a
general partner whose title must appear under the signature and the official address of
the partnership must be shown below said signature.
5.3 If Bidder is an individual, his or her signature shall be inscribed.
5.4 If signature is by an agent or other than an officer of corporation or general
partner of partnership, a properly notarized power of attorney must be submitted with
the Bid.
5.5 All Bids shall have names typed or printed below all signatures.
5.6 All Bids shall state the Bidder's contractor license number.
5.7 Failure to follow the provisions of this section shall be grounds for rejecting the
Bid as irregular or unauthorized.
Section 6. Withdrawal of Bids
Any Bid may be withdrawn at any time prior to the hour fixed in the Legal Advertisement
for the opening of Bids, provided that the withdrawal is requested in writing, properly
executed by the Bidder and received by Owner prior to Bid Opening. The withdrawal of
a Bid will not prejudice the right of a Bidder to file a new Bid prior to the time specified
for Bid opening.
Section 7. Late Bids
No Bid shall be accepted that fails to be submitted prior to the time specified in the
Legal Advertisement.
Section 8. Interpretation of Contract Documents
8.1 No interpretation of the meaning of the plans, specifications or other Bidding
Documents shall be made to a Bidder orally. Any such oral or other interpretations or
clarifications shall be without legal effect. All requests for interpretations or clarifications
shall be in writing, addressed to the Purchasing Department at the County's On Line
Bidding System at http://bid.colliergov.net/bid/, to be given consideration. All such
requests for interpretations or clarification must be received at least ten (10) calendar
days prior to the Bid opening date. Any and all such interpretations and supplemental
instructions shall be in the form of written addendum which, if issued, shall be issued on
the County's On Line Bidding System at http://bid.colliergov.net/bid/ no later than three
(3) working days prior to the date fixed for the opening of Bids. Such written addenda
shall be binding on Bidder and shall become a part of the Bidding Documents.
8.2 It shall be the responsibility of each Bidder to ascertain, prior to submitting its Bid,
that it has received all addenda issued and it shall acknowledge same in its Bid.
8.3 As noted in the Legal Advertisement, attendance by all bidders at the Pre-Bid
Conference is non-mandatory.
7
Section 9. Examination of Site and Contract Documents
9.1 By executing and submitting its Bid, each Bidder certifies that it has:
a. Examined all Bidding Documents thoroughly;
b. Visited the site to become familiar with local conditions that may in any manner
affect performance of the Work;
c. Become familiar with all federal, state and local laws, ordinances, rules, and
regulations affecting performance of the Work; and
d. Correlated all of its observations with the requirements of the Bidding documents.
No plea of ignorance of conditions or difficulties that may exist or conditions or
difficulties that may be encountered in the execution of the Work pursuant to these
Bidding Documents as a result of failure to make the necessary examinations and
investigations shall be accepted as an excuse for any failure or omission on the part of
the Successful Bidder, nor shall they be accepted as a basis for any claims whatsoever
for extra compensation or for an extension of time.
9.2 The Owner will make copies of surveys and reports performed in conjunction with
this Project available to any Bidder requesting them at cost; provided, however, the
Owner does not warrant or represent to any Bidder either the completeness or accuracy
of any such surveys and reports. Before submitting its Bid, each Bidder shall, at its own
expense, make such additional surveys and investigations as may be necessary to
determine its Bid price for the performance of the Work within the terms of the Bidding
Documents. This provision shall be subject to Section 2.3 of the General Conditions to
the Ag reement.
Section 10. Material Requirements
It is the intention of these Bidding Documents to identify standard materials. When
space is provided on the Bid Schedule, Bidders shall specify the materials which they
propose to use in the Project. The Owner may declare any Bid non-responsive or
irregular if such materials are not specifically named by Bidder.
Section 11. Bid Quantities
11.1 Quantities given in the Bid Schedule, while estimated from the best information
available, are approximate only. Payment for unit price items shall be based on the
actual number of units installed for the Work. Bids shall be compared on the basis of
number of units stated in the Bid Schedule as set forth in the Bidding Documents. Said
unit prices shall be multiplied by the bid quantities for the total Bid price. Any Bid not
conforming to this requirement may be rejected. Special attention to all Bidders is
called to this provision, because if conditions make it necessary or prudent to revise the
unit quantities, the unit prices will be fixed for such increased or decreased quantities.
Compensation for such additive or subtractive changes in the quantities shall be limited
to the unit prices in the Bid. Subsequent to the issuance of a notice to proceed, the
Project Manager and the Successful Bidder shall have the discretion to re-negotiate any
8
unit price(s) where the actual quantity varies by more than twenty-five percent (25%)
from the estimate at the time of bid.
11.2 Alternate Bid Pricing: In the event that alternate pricing is requested, it is an
expressed requirement of the bid invitation to provide pricing for all alternates as listed.
The omission of a response or a no-bid or lack of a submitted price may be the basis for
the rejection of the submitted bid response. All bids responses received without pricing
for all alternates as listed will be considered technically non-responsive and will not be
considered for award.
Section 12. Award of Contract
12.1 Any prospective bidder who desires to protest any aspect(s) or provision(s) of the
bid invitation (including the form of the bid documents or bid procedures) shall file their
protest with the Purchasing Director prior to the time of the bid opening strictly in
accordance with Owner's then current Purchasing Policy.
12.2 Statement of Award: The Award of Contract shall be issued to the lowest,
responsive and qualified Bidder determined by the base bid, and any, or all, selected
alternates, and the Owner's investigations of the Bidder. In determining the lowest,
responsive and qualified bidder, the Owner shall consider the capability of the Bidder to
perform the contract in a timely and responsible manner. When the contract is awarded
by Owner, such award shall be evidenced by a written Notice of Award, signed by a
Procurement Specialist of the Owner's Purchasing Department or his or her designee
and delivered to the intended awardee or mailed to awardee at the business address
shown in the Bid.
12.3 Award recommendations will be posted outside the offices of the Purchasing
Department generally on Wednesdays or Thursdays prior to the presentation to the
Board of County Commissioners. Award of Contract will be made by the Board of
County Commissioners in public session. Any actual or prospective bidder who desires
to formally protest the recommended contract award must file a notice of intent to
protest with the Purchasing Director within two (2) calendar days (excluding weekends
and holidays) of the date that the recommended award is posted. Upon filing of said
notice, the protesting party will have five (5) days to file a formal protest, said protest to
strictly comply with Owner's then current Purchasing Policy. A copy of the Purchasing
Policy is available at http://www.collierqov.net/lndex.aspx?paoe=762.
12.4 For Bidders who may wish to receive copies of Bids after the Bid opening, The
Owner reserves the right to recover all costs associated with the printing and distribution
of such copies.
12.6 Certificate of Authority to Conduct Business in the State of Florida (FL Statute
607.1501) In order to be considered for award, firms submitting a response to this
solicitation shall be required to provide a certificate of authority from the Florida
Department of State Divisions of Corporations in accordance with the requirements of
Florida Statute 607.1501 (www.sunbiz.oro/search.html). A copy of the document shall
be submitted with the solicitation response and the document number shall be
identified. Firms who do not provide the certificate of authority at the time of response
9
shall be required to provide same within five (5) days upon notification of selection for
award. If the firm cannot provide the document within the referenced timeframe, the
County reserves the right to award to another firm.
12.7 Local Vendor Preference: The Collier County Board of County Commissioners
has adopted a Local Preference "Right to Match" policy to enhance the opportunities of
local businesses to receive awards of Collier County contracts.
A "local business" is defined as a business that has a valid occupational license issued
by either Collier or Lee County for a minimum of one (1) year prior to a Collier County
bid or proposal submission that authorizes the business to provide the commodities or
services to be purchased, and a physical business address located within the limits of
Collier or Lee Counties from which the vendor operates or performs business. Post
Office Boxes are not verifiable and shall not be used for the purpose of establishing said
physical address. In addition to the foregoing, a vendor shall not be considered a "local
business" unless it contributes to the economic development and well-being of either
Collier or Lee County in a verifiable and measurable way. This may include, but not be
limited to, the retention and expansion of employment opportunities, the support and
increase to either Collier or Lee County's tax base, and residency of employees and
principals of the business within Collier or Lee County. Vendors shall affirm in writing
their compliance with the foregoing at the time of submitting their bid or proposal to be
eligible for consideration as a "local business" under this section.
When a qualified and responsive, non-local business submits the lowest price bid, and
the bid submitted by one or more qualified and responsive local businesses is within ten
percent (10%) of the price submitted by the non-local business, then the local business
with the apparent lowest bid offer (i.e. the lowest local bidder) shall have the opportunity
to submit, an offer to match the price(s) offered by the overall lowest, qualified and
responsive bidder. In such instances, staff shall first verify if the lowest non-local bidder
and the lowest local bidder are in fact qualified and responsive bidders. Next, the
Purchasing Department shall determine if the lowest local bidder meets the
requirements of Section 287.087 F.S.
If the lowest local bidder meets the requirements of 287.087, F.S., the Purchasing
Department shall invite the lowest local bidder to submit a matching offer to the
Purchasing Department which shall be submitted within five (5) business days
thereafter. If the lowest local bidder submits an offer that fully matches the lowest bid
from the lowest non-local bidder tendered previously, then award shall be made to the
local bidder. If the lowest local bidder declines or is unable to match the lowest non
local bid price(s), the.n award will be made to the lowest overall qualified and responsive
bidder. If the lowest local bidder does not meet the requirement of Section 287.087 F.S.
and the lowest non-local bidder does, award will be made to the bidder that meets the
requirements of the reference state law.
Bidder must complete and submit with their bid response the Affidavit for Claiming
Status as a Local Business which is included as part of this solicitation. Failure on the
part of a Bidder to submit this Affidavit with their bid response will preclude said
Bidder from being considered for local preference on this solicitation.
10
A Bidder who misrepresents the Local Preference status of its firm in a bid submitted to
the County will lose the privilege to claim Local Preference status for a period of up to
one (1) year. The County may, as it deems necessary, conduct discussions with
responsible bidders determined to be in contention for being selected for award for the
purpose of clarification to assure full understanding of, and responsiveness to
solicitation requirements.
Section 13. Sales Tax
13.1 The Successful Bidder acknowledges and agrees that Owner may utilize a sales
tax savings program and the Successful Bidder agrees to fully comply, at no additional
cost to Owner, with such sales tax savings program implemented by the Owner as set
forth in the Agreement and in accordance with Owner's policies and procedures.
Section 14. Exclusion of County Permits in Bid Prices
14.1 To ensure compliance with Section 218.80, F.S., otherwise known as "The Public
Bid Disclosure Act", Collier County will pay for all Collier County permits and fees
applicable to the Project, including license fees, permit fees, impact fees or inspection
fees applicable to this Work through an internal budget transfer(s). Hence, bidders shall
not include these permit/fee amounts in their bid offer. However, the Successful Bidder
shall retain the responsibility to initiate and complete all necessary and appropriate
actions to obtain the required permits other than payment for the items identified in this
section.
14.2 The Successful Bidder shall be responsible for procuring and paying for all
necessary permits not issued by Collier County pursuant to the prosecution of the work.
Section 15. Use of Subcontractors
15.1 To ensure the Work contemplated by the Contract Documents is performed in a
professional and timely manner, all Subcontractors performing any portion of the work
on this Project shall be "qualified" as defined in Collier County Ordinance 87-25,
meaning a person or entity that has the capability in all respects to perform fully the
Agreement requirements and has the integrity and reliability to assure good faith
performance. A Subcontractor's disqualification from bidding by the Owner, or other
public contracting entity within the past twelve months shall be considered by the Owner
when determining whether the Subcontractors are "qualified."
15.2 The Owner may consider the past performance and capability of a Subcontractor
when evaluating the ability, capacity and skill of the Bidder and its ability to perform the
Agreement within the time required. Owner reserves the right to disqualify a Bidder who
includes Subcontractors in its bid offer which are not "qualified" or who do not meet the
legal requirements applicable to and necessitated by this Agreement.
15.3 The Owner may reject all bids proposing the use of any subcontractors who have
been disqualified from submitting bids to the Owner, disqualified or de-certified for
bidding purposes by any public contracting entity, or who has exhibited an inability to
perform through any other means.
11
15.4 Notwithstanding anything in the Contract Documents to the contrary, the Bidder
shall identify the subcontractor(s) it intends to use for the categories of work as set forth
in the List of Subcontracts attached hereto, said list to be submitted with its bid. Bidders
acknowledge and agree that the subcontractors identified on the list is not a complete
list of the subcontractors to be used on the Project, but rather only the major
subcontractors for each category of Work as established by Owner. Bidders further
acknowledge that once there is an Award of Contract, the Successful Bidder shall
identify, subject to Owner's review and approval, all the subcontractors it intends to use
on the Project. Once approved by Owner, no subcontractor shall be removed or
replaced without Owner's prior written approval.
Section 16. Prohibition of Gifts
No organization or individual shall offer or give, either directly or indirectly, any favor,
gift, loan, fee, service or other item of value to any County employee, as set forth in
Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05,
and County Administrative Procedure 5311. Violation of this provision may result in one
or more of the following consequences: a. Prohibition by the individual, firm, and/or any
employee of the firm from contact with County staff for a specified period of time; b.
Prohibition by the individual and/or firm from doing business with the County for a
specified period of time, including but not limited to: submitting bids, RFP, and/or
quotes; and, c. immediate termination of any contract held by the individual and/or firm
for cause.
Section 17. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners
does not wish to be lobbied, either individually or collectively about a project for
which a firm has submitted a response. Firms and their agents are not to contact
members of the County Commission for such purposes as meeting or introduction, luncheons,
dinners, etc. During the process, from solicitation closing to final Board approval, no firm or
their agent shall contact any other employee of Collier County in reference to this solicitation, or
the vendor's response, with the exception of the Purchasing Director or his designee(s). Failure
to abide by this provision may serve as grounds for disqualification for award of this contract to
the firm.
Section 18. Public Entity Crimes
By its submitting a Bid, Bidder acknowledges and agrees to and represents it is in
compliance with the terms of Section 287.133(2)(a) of the Florida Statutes which read
as follows:
"A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a bid,
proposal, or reply on a contract to provide any goods or services to a
public entity; may not submit a bid, proposal, or reply on a contract with a
public entity for the construction or repair of a public building or public
work; may not submit bids, proposals, or replies on leases of real property
to a public entity'; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public
12
entity; and may not transact business with any public entity in excess of
the threshold amount provided in s. 287.017 for CATEGORY TWO for a
period of 36 months from the date of being placed on the convicted vendor
list."
Section 19. Single Bid.
Only one bid from a legal entity as a primary will be considered. A legal entity that
submits a bid as a primary or as part of a partnership or joint venture submitting as
primary may not then act as a sub-contractor to any other firm submitting under the
same ITB. If a legal entity is not submitting as a primary or as part of a partnership or
joint venture as a primary, that legal entity may act as a sub-contractor to any other firm
or firms submitting under the same ITB. All submittals in violation of this requirement will
be deemed non-responsive and rejected from further consideration.
13
CONSTRUCTION BID
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Oil Well Road Safety Improvements
(Faka-Union Canal Bridge to West of Oil Well Grade Road)
BID NO. 11-5757
Full Name of Bidder
Main Business Address
Place of Business
Telephone No.
Fax No.
State Contractor's License #
State of Florida Certificate of Authority Document Number
Federal Tax Identification Number
To: BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA
(hereinafter called the Owner)
The undersigned, as Bidder declares that the only person or parties interested in this
Bid as principals are those named herein, that this Bid is submitted without collusion
with any other person, firm or corporation; that it has carefully examined the location of
the proposed Work, the proposed form of Agreement and all other Contract Documents
and Bonds, and the Contract Drawings and Specifications.
Bidder proposes, and agrees if this Bid is accepted, Bidder will execute the Agreement
included in the Bidding Documents, to provide all necessary machinery, tools,
apparatus and other means of construction, including utility and transportation services
necessary to do all the Work, and furnish all the materials and equipment specified or
referred to in the Contract Documents in the manner and time herein prescribed and
according to the requirements of the Owner as therein set forth, furnish the Contractor's
Bonds and Insurance specified in the General Conditions of the Contract, and to do all
other things required of the Contractor by the Contract Documents, and that it will take
full payment the sums set forth in the following Bid Schedule:
Unit prices shall be provided in no more than two decimal points, and in the case
where further decimal points are inadvertently provided, rounding to two decimal
points will be conducted by Purchasing staff.
NOTE: If you choose to bid, please submit an ORIGINAL and ONE COPY of your
bid pages.
14
BID SCHEDULE
Oil Well Road Safety Improvements
(Faka-Union Canal Bridge to West of Oil Well Grade Road)
Bid No. 11-5757
Bid Schedule Provided in Separate File
15
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CONSTRUCTION BID
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Oil Well Road Safety Improvements
(Faka-Union Canal Bridge to West of Oil Well Grade Road)
BID NO. 11-5757
Full Name of Bidder Oldcastle Southern Group, Inc. d/b/a APAC Southeast, Inc.
Main Business Address 1451 Myrtle Street, Sarasota, Florida 34234
Place of Business 142990 Alico Road, Fort Myers, Florida 33913
Telephone No. 941-355-7178 Fax No. 941-351-4078
State Contractor's License # See FDOT Certifications
State of Florida Certificate of Authority Document Number P25884
Federal Tax Identification Number 58-1401468
To: BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA
(hereinafter called the Owner)
The undersigned, as Bidder declares that the only person or parties interested in this
Bid as principals are those named herein, that this Bid is submitted without collusion
with any other person, firm or corporation; that it has carefully examined the location of
the proposed Work, the proposed form of Agreement and all other Contract Documents
and Bonds, and the Contract Drawings and Specifications.
Bidder proposes, and agrees if this Bid is accepted, Bidder will execute the Agreement
included in the Bidding Documents, to provide all necessary machinery, tools,
apparatus and other means of construction, including utility and transportation services
necessary to do all the Work, and furnish all the materials and equipment specified or
referred to in the Contract Documents in the manner and time herein prescribed and
according to the requirements of the Owner as therein set forth, fumish the Contractor's
Bonds and Insurance specified in the General Conditions of the Contract, and to do all
other things required of the Contractor by the Contract Documents, and that it will take
full payment the sums set forth in the following Bid Schedule:
Unit prices shall be provided in no more than two decimal points, and in the case
where further decimal points are inadvertently provided, rounding to two decimal
points will be conducted by Purchasing staff.
NOTE: If you choose to bid, please submit an ORIGINAL and ONE COPY of your
bid pages.
14
BID SCHEDULE
Oil Well Road Safety Improvements
(Faka-Union Canal Bridge to West of Oil Well Grade Road)
Bid No. 11.5757
Bid Schedule Provided in Separate File
15
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MATERIAL MANUFACTURERS
THIS FORM MUST BE COMPLETED OR BID SHALL BE DEEMED NON-
RESPONSIVE
All Bidders shall confirm by signature that they will provide the manufacturers and
materials outlined in this Bid specifications. Exceptions (when equals are acceptable)
may be requested by completing the Material Manufacturer Exception List below. If an
exception for a manufacturer and/or material is proposed and listed below and is not
approved by Engineer/Project Manager, Bidder shall furnish the manufacturer named in
the specification. Acceptance of this form does not constitute acceptance of material
proposed on this list.
Complete and sign section A OR B.
Section A (Acceptance of all manufactures and materials in Bid specifications)
On behalf of my firm, I confirm that we will use all manufacturers and materials
as specifically outlined in the Bid specifications.
Section B (Exception requested to Bid specifications manufacturers and materials)
EXCEPTION MATERIAL
EXCEPTION MANUFACTURER
1.
2.
3.
4.
5.
Please insert additional pages as necessary.
16
LIST OF MAJOR SUBCONTRACTORS
THIS LIST MUST BE COMPLETED OR BID MAY BE DEEMED NON-RESPONSIVE
The undersigned states that the following is a list of the proposed subcontractors for the
major categories outlined in the requirements of the Bid specifications.
The undersigned acknowledges its responsibility for ensuring that the Subcontractors
for the major categories listed herein are "qualified" (as defined in Ordinance 87-25 and
Section 15 of Instructions to Bidders) and meet aI/legal requirements applicable to and
necessitated by the Contract Documents, including. but not limited to proper licenses.
certifications, registrations and insurance coverage. The Owner reserves the right to
disqualify any Bidder who includes non-compliant or non-qualified Subcontractors in its
bid offer. Further, the Owner may direct the Successful Bidder to remove/replace any
Subcontractor. at no additional cost to Owner, which is found to be non-compliant with
this requirement either before or after the issuance of the Award of Contract by Owner.
(Attach additional sheets as needed). Further, the undersigned acknowledges and
agrees that promptly after the Award of Contract. and in accordance with the
requirements of the Contract Documents, the Successful Bidder shall identify all
Subcontractors it intends to use on the Project. The undersigned further agrees that all
Subcontractors subsequently identified for any portion of work on this Project must be
qualified as noted above.
Major Category of Work
Subcontractor and Address
GCE Services, Inc.
P.O. Box 150052, Cape Coral, FL 33915
Road Runner Highway Signs, Inc.
442112th St. Ct. E, Bradenton, FL 34203
Bob's Barricades, Inc.
921 Shotgun Rd., Sunrise, FL 33326
1.
Sodding, Silt Fence
2.
Striping, Pavement Markings, Guardrail
3.
Barricades, Signs
4.
5.
Company: o.ldcastle So.uthernGrouPi lnc.rj/bja/ APAC Southeast, Inc. "
SignatUre:' .
, Date: 8/31/2'011 '.'^
17
STATEMENT OF EXPERIENCE OF BIDDER
The Bidder is required to state below what work. of similar magnitude completed within
the last five years is a judge of its experience, skill and business standing and of its
ability to conduct the work. as completely and as rapidly as required under the terms of
the Agreement.
Proiect and Location
City of Fort Myers Overlays
Fort Myers. FL
Reference
1.
Richard Moulton /239-321-7594
2.
Goodlette Frank Road
Collier County
Julio Ordonez /239-252-8192
3.
Sunshine Boulevard
Lee County
Randy Cerchi / 239-479-8110
4.
FOOT / 175 & Bonita Beach Road
Lee County
Crystal Gorman / 239-313-4080
5.
FOOT / SR 90 (US 41) / T1312
Lulu Pierce
/ 239-656-7868
6.
FOOT / SR 93 (1-75) / T1340
Lulu Pierce
/ 239-656-7868
CompartY: Oldcastl~ Southern Gtou p;1 nc. d/b/ af ~P~~Southe_ast/'ln.c.'
Signature: ..... .~.. {~> . ...... . ..... ........ . Date:8/31/20U
18
TRENCH SAFETY ACT
Bidder acknowledges that included in the various items of the bid and in the Total Bid Price are
costs for complying with the Florida Trench Safety Act (90-96, Laws of Florida) effective October 1,
1990. The Bidder further identifies the cost to be summarized below:
Failure to complete the above may result in the Bid being declared non-responsive.
sigriCiture:'" .....
.. .,
. ' ,
;.. D~Er.' 8/31/201~
19
~~
MTi IislraIMt SeM:ss Division
Purd1asing
AFFIDAVIT FOR CLAIMING STATUS AS A LOCAL BUSINESS
Bid #:11-5757 Oil Well Rd Safety Improvements (Faka-Union Canal Bridge to W. of Oil Well Grade Rd)
CHECK ApPROPRIATE BOXES BELOW)
State of Florida (Select County if Vendor is described as a Local Business
D Collier County
[&] Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County
Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy;
A "local business" is defined as a business that has a valid occupational license issued by either Collier or Lee County
for a minimum of one (1) year prior to a Collier County bid or proposal submission that authorizes the business to
provide the commodities or services to be purchased, and a physical business address located within the limits of
Collier or Lee Counties from which the vendor operates or performs business. Post Office Boxes are not verifiable and
shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not
be considered a "local business" unless it contributes to the economic development and well-being of either Collier or
Lee County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of
employment opportunities, the support and increase to either Collier or Lee County's tax base, and residency of
employees and principals of the business within Collier or Lee County. Vendors shall affirm in writing their compliance
with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business"
under this section.
Vendor must complete the following information:
Year Business Established in DCollier County or [ZJ Lee County: 1980
Number of Employees (Including Owner(s) or Corporate Officers): 145
Number of Employees Living in D Collier County or [] Lee (Including Owner(s) or Corporate Officers): 28
If requested by the County, vendor will be required to provide documentation substantiating the information given in this
affidavit. Failure to do so will result in vendor's submission being deemed not applicable.
Vendor Name:Oldcastle Southern Group, Inc. d/b/a/ APAC Southeast Inc. Date: 8/31/11
:::::uo:.Lee coun~429c~ Fort Myers, Florida 339~fle: V.P. E,tim,tin,/Autho,;,ed Employee
STATE OF FLORIDA: D COLLIER COUNTY 0 LEE COUNTY X SARASOTA COUNTY
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this
August , 20 11 .
~/K~) j)~ YVl~
Notary Public
My Commission Expires: 10-14-2013
31
Day of
.UNO'" O. MOORE
!:'! NOTARY PUBLIC
_STATE OF FLORIDA
Comm# 000933158
. '91'0' ExpIres 10/14/2013
(AFFIX OFFICIAL SEAL)
20
cJt.. County
~
Ml iii listaIiYe 5eNtcas Division
Purc:ha$lng
Immigration Law Affidavit Certification
Oil Well Road Safety Improvements (Faka-Union Canal Bridge to West of Oil Well Grade Road)
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to
enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company
Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to
include this Affidavit and acceptable evidence of enrollment in the E-Verifv proaram, may deem the Vendor /
Bidder's proposal as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e)
of the Immigration and Nationality Act ("INA").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of
the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall
be grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act
and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with
E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor's / Bidder's proposal.
Company Name
Oldcastle Southern Group, Inc. d/b/a/ APAC Southeast, Inc.
St.; ~
Title VP Estimating/Authorized Employee
Print Name
Signature
Date 8/31/2011
State of Florida
County of Sarasota
The foregoing instrument was signed and acknowledged before me this 31st day of
2011, by Steven C. Ayers (print or type name) who has produced
Drivers License # A620-783-53-214-0 (type of identification and number) as identification.
~~) ~- ~
Notary Public Signature
August
Linda O. Moore
Printed Name of Notary Public
000933158 /10/14/2013
Notary Commission Number/Expiration
LINDA D. MOORE
1 NOTARY PUBLIC
~STATE OF FLORIDA
,,=' Comm# 000933158
. llE \~,<b Expires 10/14/2013
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
21
cD
Company ill Number: 62578
INFORMATION REQUIRED
FORTHE~VEroFYPROGRAM
..-'-....:-_._..._.....~......:-:...;.;...;...;...:.....;....,~...........'v:.;...._._.;.~_..:.;.~_;.;.;'......;._.....:.;...;....,.;.;..;.:.;.:.;-;-..:".;.;.;-;.;.:.;-;.;.;.:.-:.:.;.;-.-;';.;-:.;.;..x.:.:.;,.:.:.;.:.~.;.",;.:.:.:.;.:.;.;.;".:.;.;.;.:.;.:._.;.;.;.:..;.;.;.;.:.;...;.;.;.;.:.:.;.:..:....;....._;.;.;.;.;.;.:.;......,..o...,..-;.;.;.,-._."..._........,. . - . -. -........
........~,~_.~....._._,...._..............M........n.....-...... _.
Information relating to your Company:
Company Name: APAC-Soutbeast, Ine, First Coast Division
Company Facility Address: 11482 Columbia Park Drive West
Suite 3
Jacksonville, FL 32258
Company Alternate Address: P.O. Box 24718
Jacksonville, FL 32241-4728
County or Parish: DUVAL
Employer Identification Number: 581401468
North American Industry
Classification Systems Code: 237
Parent Company: APAC-Holdlngs, Inc.
100 to
Number ofEmp)oyees: 499 Number of Sites Verified for: 3
Axe you verifying for more than 1 site? If yes, please provide the number of sites verified for in each Slate.
. GEORGIA I site(s)
. FLORIDA 2 site(s)
...,...;";.;.;...;-...-8.-...___............,,....;.;.;..''';..............;.;.:_
Information relating to the Program Administrator(s) for your Company on policy questions or operational problems:
Name:
Telephone Number:
E-mail Address:
Christini E Bradley
(904) 288 - 6300 ext 6320
cbradley@apac.com
Fax Number:
{904} 288 - 6301
@
Company ill Number: 62578
,'>;;?
,\."
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-;., i "
~;' . ~,~
..~ 1',
" ..~ ..'
,;..:.:..:.;.:.:.;.;..;.:-:.:-;.:;;:.:.:_..;.;-:.;.;..-;..:.._:_:.:.;.;.:.;.:.:;.:.:...;.;....-:..;.:.:.:.;..,.;.;....~;o;..:.;.;.....:.;.;......:~.;.:.:.....:.:.....~:_;.:.:.:.:..._~...;....:"".........;.:~~...........:....v,v:..:..:...;...,...............'....:..:.:...;...,.,;...;.."...-;-...-..:...V?:.....;.;.;.:..:........;.:...:..:.:v..;...;.....:.......:.;.:.,.;...._..;....v;..;......;.:.;.;....:.;..;...:.;.:.:.:.....:...:...:.:.:.;.;.:.;.:..;.;...;.;...;.;.;...;.:v;.;.;.;.;.;.;.:.:.:.:.-:.....".:..:.;.;.;.;.;.;..:.,:.;.;.;.:,.:.;.;.;.;.;.:;.:.;.:.;.:,.;.;y;.;..:.;.:.;.;.:..;...;.:..;.:.:...:':_;_:';':_:_:';'._..,'..;.;.v;.:.
ARTICLE I
PURPOSE AND AUTHORITY
This Memorandum of Understanding (MOD) sets forth the points of agreement between the
Social Security Administration (SSA), the Department of Homeland Security (DHS) and AP AC-
Southeast. IDe. First Coast Division (Employer) regarding the Employer's participation in the
Employment Eligibility Verification Program (E-Verify). E-Verify is a program in which the
employment eligibility of all newly hired employees will be confumed after the Employment
Eligibility Verification Form (Form 1-9) has been completed.
Authority for the E-Verify program is found in Title IV, Subtitle A, of the megal Immigration
Reform and Immigrant Responsibility Act of 1996 (llRIRA), Pub. L. 104-208, 110 Stat. 3009, as
amended (SU.S.C. ~ 1324a note).
ARTICLE n
FUNCTIONS TO BE PERFORMED
A. RESPONSmll..,ITIES OF THE SSA
1. Upon completion of the Form 1-9 by the employee and the Employer, and provided the
Employer complies with the requirements of this MOU, SSA agrees to provide the Employer
with available information that allows the Employer to confirm the accuracy of Social Security
Numbers provided by all newly hired employees and the employment authorization of U.S.
citizens.
2. The SSA agrees to provide to the Employer appropriate assistance with operational
problems that may arise during the Employer's participation in the E-Verify program. The SSA
agrees to provide the Employer with names, titles, addresses, and telephone numbers of SSA
representatives to be contacted during the E- V erify process.
3. The SSA agrees to safeguard the information provided by the Employer through the E-
Verify program procedures, and to limit access to such information, as is appropriate by law, to
individuals responsible for the verification of Social Security Numbers and for evaluation of the
E- Verify program or such other peISons or entities who may be authorized by the SSA as
governed by the Privacy Act (5 U.S.c. ~ 552a), the Social Security Act (42 U.S.C. 1306(a)), and
SSA regulations (20 CFR Part 401).
4. SSA agrees to establish a means of automated verification that is designed (in
conjunction with DHS's automated system if necessary) to provide confirmation or tentative
nonconfirmation of U.S. citizens' employment eligibility and accuracy of SSA records for both
citizens and aliens within 3 Federal Government work days of the initial inquiry.
5. SSA agrees to establish a means of secondary verification (including updating SSA
records as may be necessary) for employees who contest SSA tentative nonconfirmations that is
designed to provide final confnmation or nonconfnmation of U.S. citizens' employment
(j)
Company ID Number: 62578
eligibility and accuracy of SSA records for both citizens and aliens within 10 Federal
Government work days of the date of referral to SSA, unless SSA determines that more than 10
days may be necessary. In such cases, SSA will provide additional verification instructions.
......N.-.-........................._._..__...__~..._~............._-...........,~.-...,...~~..-.._~._._.:.:..-..:.;....:..~~-:.:.........;....:-;.....:.:.-;-;.:...;.:.:.;.;.:..-;..;.:.;.;.;_;.:.:.;_;.;.;.;.:...:.;,:,;,;-;,.,;,:,,;.:.:.;.,.:,.;.;.:.;.;-:.:..-;.;.:...:.;.;.;.;..:.:.:v:.:-:-:.:.;.:..:.;";.;':".-":';';':'.;w>>:.:.;':';';,:,:,.w;..;.:.:-;".:.:.x..:..:..:.:.....:.:.;.......;.:.;,.;.......;....:.:....:.;.x.;.\.<<...;.:.;.:';.;.:..;.:.:_:.:.;.:._.;.:..:.:.:.:.:.:-:.:.:~....;....:...:.~:._....:..........__.._.,._:.....:.........._........-....",;';';'~;_:_:':';_'__'.'_'
B. RESPONSmILITIES OF THE DEPARTMENT OF HOMELAND SECURITY
1. Upon completion of the Form 1-9 by the employee and the Employer and after SSA
verifies the accuracy of SSA records for aliens through E-Verify, DHS agrees to provide the
Employer access to selected data from DHS's database to enable the Employer to conduct:
· Automated verification checks on newly hired alien employees by electronic means, and
· Photo verification checks (when available) on newly hired alien employees.
2. DHS agrees to provide to the Employer appropriate assistance with operational problems
that may arise during the Employer's participation in the E- V erify program. DHS agrees to
provide the Employer names, titles, addresses, and telephone numbers of DHS representatives to
be contacted during the E- V erify process.
3. DHS agrees to provide to the Employer a manual (the E-Verify Manual) containing
instructions on E-Verify policies, procedures and requirements for'both SSA and DHS, including
restrictions on the use ofE-Verify.. DHS agrees to provide training materials on E-Verify.
4. DHS agrees to provide to the Employer a notice, which indicates the Employer's
participation in the E-Verify program. DHS also agrees to provide to the Employer anti.
discrimination notices issued by the Office of Special Counsel for Immigration-Related Unfair
Employment Practices (OSC), Civil Rights Division, and U.S. Department of Justice.
5. DHS agrees to issue the Employer a user identification number and password that permits
the Employer to verify information provided by alien employees with DHS's database.
6. DHS agrees to safeguard the information provided to DHS by the Employer, and to limit
access to such information to individuals responsible for the verification of alien employment
eligibility and for evaluation of the E- Verify program, or to such other persons or entities as may
be authorized by applicable law. Information will be used only to verify the accuracy of Social
Security Numbers and employment eligibility, to enforce the Immigration and Nationality Act
and federal criminal laws, and to ensure accurate wage reports to the SSA.
7. DHS agrees to establish a means of automated verification that is designed (in
conjunction with SSA verification procedures) to provide confirmation or tentative
nonconfrrmation of employees' employment eligibility within 3 Federal Government work days
of the initial inquiry.
8. DHS agrees to establish a means of secondary verification (including updating DHS
records as may be necessary) for employees who contest DHS tentative nonconflIlJ1lltions and
photo non-match tentative nonconfrrmations that is designed to provide final confinnation or
nonconfrrmation of the employees' employment eligibility within 10 Federal Government work
days of the date of referral to DHS, unless DHS determines that more than IO days may be
necessary. In such cases, DHS will provide additional verification instructions.
@
Company ill Number: 62578
c. RESPONSmILITIES OF THE EMPLOYER
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clearly visible to prospective employees.
2. The Employer agrees to provide to the SSA and DHS the names, titles, addresses, and
telephone numbers of the Employer representatives to be contacted regarding E-Verify.
3. The Employer agrees to become familiar with and comply with the E- Verify Manual.
4. The Employer agrees that any Employer Representative who will perform employment
verification queries will complete the E- Verify Tutorial before that individual initiates any
queries.
A.
The employer agrees that all employer representatives will take the refresher
tutorials initiated by the E- V erify program as a condition of continued use of E-
Verify.
Failure to complete a refresher tutorial will prevent the employer from continued
use of the program.
B.
5. The Employer agrees to comply with established Form 1-9 procedures, with two
exceptions:
· If an employee presents a "List B" identity document, the Employer agrees to only accept
"List B" documents that contain a photo. (List B documents identified in 8 C.F.R. S
274a.2 (b) (1) (B)) can be presented during the Form 1-9 process to establish identity).
· If an employee presents a DHS Form 1-551 (Permanent Resident Card) or Form 1-766
(Employment Authorization Document) to complete the Form 1-9, the Employer agrees
to make a photocopy of the document and to retain the photocopy with the employee's
Form 1-9. The employer will use the photocopy to verify the photo and to assist the
Department with its review of photo non-matches that are contested by employees. Note
that employees retain the right to present any List A, or List B and List C, documentation
to complete the Form 1-9. DHS may in the future designate other documents that activate
the photo screening tool.
6. The Employer understands that participation in E-Verify does not exempt the Employer
from the responsibility to complete, retain, and make available for inspection Forms 1-9 that relate
to its employees, or from other requirements of applicable regulations or laws, except for the
following modified requirements applicable by reason of the Employer's participation in E-
Verify: (1) identity documents must have photos, as described in paragraph 5 above; (2) a
rebuttable presumption is established that the Employer has not violated section 274A(a)(l)(A) of
the Immigration and Nationality Act (INA) with respect to the hiring of any individual if it
obtains confirmation of the identity and employment eligibility of the individual in compliance
with the terms and conditions of E-Verify ; (3) the Employer must notify DHS if it continues to
employ any employee after receiving a final nonconfrrmation, and is subject to a civil money
penalty between $500 and $1,000 for each failure to notify DHS of continued employment
following a final nonconfumation; (4) the Employer is subject to a rebuttable presumption that it
has knowingly employed an unauthorized alien in violation of section 274A(a)(l}(A) if the
Employer continues to employ any employee after receiving a final nonconfrrmation; and (5) no
person or entity participating in E- VerifY is civilly or criminally liable under any law for any
@
Company ill Number: 62578
action taken in good faith on infonnation provided through the conf1rlDation system. DHS
reserves the right to conduct Form 1-9 compliance inspections during the course of E- Verify, as
well as to conduct any other enforcement activity authorized by law.
,;.:.;..,;.~....:~...:.:...:.:.:.;...........:.;.:.:.;.,:.-..:.......:.;.;.:.:-.-..:-....,.-.-.......:-:.:.:.:-.....;.:.;.;.;.:-;.;.:,.;.,;.:.:.N:.:.;-:..;.X..,;.:.;...:.;.;"'....;.:-;.:;.;..,.;.;..:.,:.;.:....:,.,.:-;..;.;...;.;.,;.;.;.;.;.;...;.;.;,;.;-,.".:.:.:-:.:v;.:.;.>>:.:.:.;-,,;.;.:.:.;.;.:.;.;.;":-:iV;.;.;.:.;.;.;.:.;.:.;.;.^.:.:.-:.:.:~;.:.:.:.:.;.:.;:.:-:.;.:~:.;.^v:.:..:-;..^v;.:.;.%~:.;.:,.:..:.~:..;.;.:.;.;.;.;.:.:.;<<.;.;.:.;.;.;.,:.;-:.:.:,.:-:..;.:.;.;.:w:..::,;,:.;.y.;.;.:..:.;.:.;.:.:-:..:...'-;-;-;';':';':';";-;.;.:.:.;.:.:.;.;..;.;.;.;-..;.;.:.:.;.;.;.;.;.;...:........:.:.;.;...
7. The Employer agrees to initiate E- Verify verification procedures within 3 Employer
business days after each employee has been hired (but after both sections 1 and 2 of the Form 1-9
have been completed), and to complete as many (but only as many) steps of the E-Verify process
as are necessary according to the E- Verify Manual. The Employer is prohibited from initiating
verification procedures before the employee has been hired and the Form 1-9 completed. If the
automated system to be queried is temporarily unavailable, the 3-day time period is extended
until it is again operational in order to accommodate the Employer's attempting, in good faith, to
make inquiries during the period of unavailability. In all cases, the Employer must use the SSA
verification procedures first, and use DHS verification procedures and photo screening tool only
after the the SSA verification response has been given.
8. The Employer agrees not to use E-Verify procedures for pre-employment screening of
job applicants, support for any unlawful employment practice, or any other use not authorized by
this MOD. The Employer must use E-Verify for all new employees and will not verify only
certain employees selectively. The Employer agrees not to use E-Verify procedures for re-
verification, or for employees hired before the date this MOU is in effect. The Employer
understands that if the Employer uses E- Verify procedures for any purpose other than as
authorized by this MOD, the Employer may be subject to appropriate legal action and the
immediate termination of its access to SSA and DHS infonnation pursuant to this MOV.
9. The Employer agrees to follow appropriate procedures (see Article m.B. below)
regarding tentative noncdnfmnations, including notifying employees of the fmding, providing
written referral instructions to employees, allowing employees to contest the finding, and not
taking adverse action against employees if they choose to contest the finding. Further, when
employees contest a tentative nonconfirmation based upon a photo non-match, the Employer is
required to take affumative steps (see Article m.B. below) to contact DHS with information
necessary to resolve the challenge.
10. The Employer agrees not to take any adverse action against an employee based upon the
employee's employment eligibility status while SSA or DHS is processing the verification request
unless the Employer obtains knowledge (as defined in 8 C.F.R. S 274a.l (I)) that the employee is
not work authorized. The Employer understands that an initial inability of the SSA or DHS
automated verification to verify work authorization, a tentative nonconfirmation, or the finding of
a photo non-match, does not mean, and should not be interpreted as, an indication that the
employee is not work authorized. In any of the cases listed above, the employee must be provided
the opportunity to contest the fmding, and if he or she does so, may not be terminated or suffer
any adverse employment consequences until and unless secondary verification by SSA or DHS
has been completed and a final nonconfirmation has been issued. If the employee does not choose
to contest a tentative nonconfmnation or a photo non-match, then the Employer can find the
employee is not work authorized and take the appropriate action.
11. The Employer agrees to comply with section 274B of the INA by not discriminating
unlawfully against any individual in hiring, firing, or recruitment or referral practices because of
his or her national origin or, in the case of a protected individual as defined in section 274B(aX3)
of the INA, because of his or her citizenship status. The Employer understands that such illegal
practices can include selective verification or use of E- Verify, discharging or refusing to hire
eligible employees because they appear or sound "foreign", and premature termination of
@
Company ill Number: 62578
employees based upon tentative nonconfirmations, and that any violation of the unfair
immigration-related employment practices provisions of the INA could subject the Employer to
civil penalties i~ursuant to section 27 4B of the INA and the termination of its participation in E-
.._-,..,.,'".....,".ygjfy,~JH!l~tmJ9~LbAA"mYJilJ,~~q~,.r~1~gJQ.Jll~t.lID!i'1li~.f.rimiJl!!tign.JlrQyjm.mhj,t@.Qw..d.........,,___..
contact ose at 1-800-255-7688 or 1-800-237-2515 (TDD).
12. The Etnployer agrees to record the case verification nwnber on the employee's Form 1-9
or to print the screen containing the case verification nwnber and attach it to the employee's Form
1-9.
13. The Employer agrees that it will use the information it receives from the SSA or DHS
pursuant to E- Verify and this MOD only to confirm the employment eligibility of newly-hired
employees after completion of the Form 1-9. The Employer agrees that it will safeguard this
information, and means of access to it (such as PINS and passwords) to ensure that it is not used
for any other purpose and as necessary to protect its confidentiality, including ensuring that it is
not disseminated to any person other than employees of the Employer who are authorized to
perform the Employer's responsibilities under this MOD.
14. The Employer acknowledges that the information which it receives from SSA is
governed by the Privacy Act (5 D.S.C. ~ 552a (i) (1) and (3)) and the Social Security Act (42
v.s.e. 1306(a)), and that any person who obtains this information under false pretenses or uses it
for any purpose other than as provided for in this MOD may be subject to criminal penalties.
15. The Employer agrees to allow DHS and SSA, or their authorized agents or designees, to
make periodic visits to the Employer for the purpose of reviewing E-Verify -related records, i.e.,
Forms 1-9, SSA Transaction Records, and DHS verification records, which were created during
the Employer's participation in the E-Verify Program. In addition, for the purpose of evaluating
E- Verify, the Employer agrees to allow DHS and SSA or their authorized agents or designees, to
interview it regarding its experience with E-Verify, to interview employees hired during E-Verify
use concerning their experience with the pilot, and to make employment and E-Verify related
records available to DHS and the SSA, or their designated agents or designees. Failure to comply
with the terms of this paragraph may lead DHS to terminate the Employer's access to E-Verify.
ARTICLE m
REFERRAL OF INDIVIDUALS TO THE SSA AND THE DEPARTMENT OF
HOMELANDSECURlTY
A. REFERRAL TO THE SSA
1. If the Employer receives a tentative nonconfirmation issued by SSA, the Employer must
print the tentative nonconfirmation notice as directed by the automated system and provide it to
the employee so that the employee may determine whether he or she will contest the tentative
nonconfirmation.
2. The Employer will refer employees to SSA field offices only as directed by the
automated system based on a tentative nonconfirmation, and only after the Employer records the
case verification number, reviews the input to detect any transaction errors, and determines that
the employee contests the tentative nonconfirmation. The Employer will transmit the Social
Security Number to SSA for verification again if this review indicates a need to do so. The
(j)
Company ID Number: 62578
Employer will determine whether the employee contests the tentative nonconfrrmation as soon as
possible after the Employer receives it.
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the employee with a referral letter and instruct the employee to visit an SSA office to resolve the ,...... ,....... ..,... .
discrepancy within 8 Federal Government work days. The Employer will make a second inquiry
to the SSA database using E-Verify procedures on the date that is 10 Federal Government work
days after the date of the referral in order to obtain confinnation, or final nonconfirmation, unless
otheIWise instructed by SSA or unless SSA determines that more than 10 days is necessary to
resolve the tentative nonconfinnation..
4. The Employer agrees not to ask the employee to obtain a printout from the Social
Security Number database (the Numident) or other written verification of the Social Security
Number from the SSA.
B. REFERRAL TO THE DEPARTMENT OF HOMELAND SECURITY
1. If the Employer receives a tentative nonconfirmation issued by DHS, the Employer must
print the tentative nonconflrmation notice as directed by the automated system and provide it to
the employee so that the employee may determine whether he or she will contest the tentative
nonconfrrmation.
2. If the Employer finds a photo non-match for an alien who provides a document for which
the automated system has transmitted a photo, the employer must print the photo non-match
tentative nonconfinnatioD notice as directed by the automated system and provide it to the
employee so that the employee may determine whether he or she will contest the finding.
3. The Employer agrees to refer individuals to DHS only when the employee chooses to
contest a tentative nonconfumation received from DHS automated verification process or when
the Employer issues a tentative nonconfrrmation based upon a photo non-match. The Employer
will determine whether the employee contests the tentative nonconfirmation as soon as possible
after the Employer receives it
4. If the employee contests a tentative nonconfirmation issued by DHS, the Employer will
provide the employee with a referral letter and instruct the employee to contact the Department
through its toll-free hotline within 8 Federal Government work days.
5. If the employee contests a tentative nonconfirmation based upon a photo non-match, the
Employer will provide the employee with a referral letter to DHS. DHS will electronically
transmit the result of the referral to the Employer within 10 Federal Government work days of the
referral unless it determines that more than 10 days is necessary.
6. The Employer agrees that if an employee contests a tentative nonconfmnation based
upon a photo non-match, the Employer will send a copy of the employee's Form 1-551 or Form 1-
766 to DHS for review by:
· Scanning and uploading the document, or
· Sending a photocopy of the document by an express mail account (furnished and paid for
by DHS).
(])
Company ill Number: 62578
7. The Employer understands that if it cannot determine whether there is a photo
match/non-match, the Employer is required to forward the employee's documentation to DHS by
scanning and uploading, or by sending the document as described in the preceding paragraph, and
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the photo match or non-match.
ARTICLE IV
SERVICE PROVISIONS
The SSA and DHS will not charge the Employer for verification services performed under this
MOD. The Employer is responsible for providing equipment needed to make inquiries. To access
the E- Verify System, an Employer will need a personal computer with Internet access.
ARTICLE V
PARTIES
This MOD is effective upon the signature of all parties, and shall continue in effect for as long as
the SSA and DHS conduct the E-Verify program unless modified in writing by the mutual
consent of all parties, or terminated by any party upon 30 days prior written notice to the others.
Any and all system enhancements to the E-Verify program by DHS or SSA, including but not
limited to the E- Verify checking against additional data sources and instituting new verification
procedures, will be covered under this MOD and will not cause the need for a supplemental MOD
that outlines these changes. DHS agrees to train employers on all changes made to E- Verify
through the use of mandatory refresher tutorials and updates to the E- Verify manual. Even
without changes to E-Verify, the Department reserves the right to require employers to take
mandatory refresher tutorials.
Termination by any party shall terminate the MOD as to all parties. The SSA or DHS may
terminate this MOD without prior notice if deemed necessary because of the requirements of law
or policy, or upon a determination by SSA or DHS that there has been a breach of system
integrity or security by the Employer, or a failure on the part of the Employer to comply with
established procedures or legal requirements. Some or all SSA and DHS responsibilities under
this MOD may be performed by contractor(s), and SSA and DHS may adjust verification
responsibilities between each other as they may determine.
Nothing in this MOV is intended, or should be construed, to create any right or benefit,
substantive or procedural, enforceable at law by any third party against the United States, its
agencies, officers, or employees, or against the Employer, its agents, officers, or employees.
Each party shall be solely responsible for defending any claim or action against it arising out of or
related to E-Verify or this MOD, whether civil or criminal, and for any liability wherefrom,
including (but not limited to) any dispute between the Employer and any other person or entity
regarding the applicability of Section 403( d) of IIRIRA to any action taken or allegedly taken by
the Employer.
The employer understands that the fact of its participation in E-Verify is not confidential
information and may be disclosed as authorized or required by law and DHS or SSA policy,
including but not limited to, Congressional oversight, E- Verify publicity and media inquiries,
and responses to inquiries under the Freedom of Information Act (FOIA).
~
Company ill Number: 62578
The foregoing constitutes the full agreement on this subject between the SSA, DHS, and the
Employer.
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this MOU on behalf of the Employer and DHS respectively.
To be accepted as a participant in E-Verify, you should only sign the Employer's Section of
the signature page. If you have any questions, contact E-Verify Operations at 888-464-
4218.
Employer AP AC-Southeast, Inc, First Coast Division
Christini Bradley
Name (Please type or print)
Title
Electronically Signed
Signature
10/18/2007
Date
Department of Homeland Security - Verification Division
Name (Please type or print)
Title
Signature
Date
Ci)
Search - 1 Result - 13-10-91
Page 1 of 1
O.C.G.A. 9 13-10-91 (2007)
S 13-10-91. Verification of new employee information; applicability; rules and regulations
,."....".......,.....''''.........."......''''..{aJ..,On:.,Q[,.clfter>.JulV..1",.2.QQ.z..Jiv..MU:.l.J,l..bti&....grr.U~J.P..:'tgI>~11~lLJJ:.gl~t~J:.ao.q,R9..r.tiS!PAtttJO."t.Q~--.-.-..>.-..,.._>
federal work authorization program to verify information of aU new employees.
(b) (1) No public employer shall enter into a contract for the physical performance of services
within this state unless the contractor registers and participates in the federal work
authorization program to verify information of all new employees.
(2) No contractor or subcontractor who enters a contract with a public employer shall enter
into such a contract or subcontract in connection with the physical performance of services
within this state unless the contractor or subcontractor registers and participates in the
federal work authorization program to verify information of all new employees.
(3) Paragraphs (1) and (2) of this subsection shall apply as follows:
(A) On or after July 1, 2007, with respect to public employers, contractors, or
subcontractors of 500 or more employees;
(B) On or after July 1, 2008, with respect to public employers, contractors, or
subcontractors of 100 or more employees; and
(C) On or after July 1, 2009, with respect to all public employers, contractors, or
subcontractors.
(c) This Code section shall be enforced without regard to race, religion, gender, ethnicity, or
national origin.
(d) Except as provided in subsection (e) of this Code section, the Commissioner shall
prescribe forms and promulgate rules and regulations deemed necessary in order to
administer and effectuate this Code section and publish such rules and regulations on the
Georgia Department of Labor's website.
(e) The commissioner of the Georgia Department of Transportation shall prescribe all forms
and promulgate rules and regulations deemed necessary for the application of this Code
section to any contract or agreement relating to public transportation and shall publish such
rules and regulations on the Georgia Department of Transportation's website.
https:/lwww.lexis.comlresearch/retrieve? _ m=fb41 Oe6068d69c52887f5225d2846bOe&csv... 10/18/2007
~~
M1 ir lil:Iti~ SeM::es CMsion
Purcha.$illl
COLLIER COUNTY SOLICITATIONS SUBSTITUTEW - 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071 (5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name APAC Southeast, Inc.
(as shown on income tax return)
Business Name Oldcastle Southern Group, Inc. d/b/a APAC Southeast, Inc.
(if different from taxpayer name)
Address 13101 Telecom Drive, Suite 101 City Tampa
State Florida Zip 33637
Telephone 813-384-3030 FAX 813-971-5317 Email Kenny. La i ng(cil a oac.com
Order Information Remit I Payment Information
Address 1451 Myrtle Street Address 13101 Telecom Drive, Suite 101
City Sarasota State Florida Zip 34234 City T;:!mp;:! State Florida Zip 33637
FAX 941-351-4078 FAX 813-971-5317
Email Steven.Ayers@apac com Email
2.
-.X.. Corporation
_Partnership
_Tax Exempt (Federal income tax-exempt entity
under Internal Revenue Service guidelines IRC
501 (c) 3)
_ Limited Liability Company
3.
(Vendors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjuf}'. I certify that the information shown on this form is correct to my knowledge.
Signature
Date
8/31/2011
Title Vice President Estimating / Authorize
Phone Number 941-355-7178
22
Upon notification that its Bid has been awarded, the Successful Bidder will execute the
Agreement form attached to the Bidding Documents within ten (10) calendar days and deliver
the Surety Bond or Bonds and Insurance Certificates as required by the Contract Documents.
The bid security attached is to become the property of the Owner in the event the Agreement,
Insurance Certificates and Bonds are not executed and delivered to Owner within the time
above set forth, as liquidated damages, for the delay and additional expense to the Owner, it
being recognized that, since time is of the essence, Owner will suffer financial loss if the
Successful Bidder fails to execute and deliver to Owner the required Agreement, Insurance
Certificates and Bonds within the required time period. In the event of such failure, the total
amount of Owner's damages, will be difficult, if not impossible, to definitely ascertain and
quantify. It is hereby agreed that it is appropriate and fair that Owner receive liquidated
damages from the Successful Bidder in the event it fails to execute and deliver the Agreement,
Insurance Certificates, and Bonds as required hereunder. The Successful Bidder hereby
expressly waives and relinquishes any right which it may have to seek to characterize the above
noted liquidated damages as a penalty, which the parties agree represents a fair and
reasonable estimate of Owner's actual damages at the time of bidding if the Successful Bidder
fails to execute and deliver the Agreement, Insurance Certificates, and Bonds in a timely
manner.
Upon receipt of the Notice of Award, the undersigned proposes to commence work at the site
within five (5) calendar days from the commencement date stipulated in the written Notice to
Proceed unless the Project Manager, in writing, subsequently notifies the Contractor of a
modified (later) commencement date. The undersigned further agrees to substantially complete
all work covered by this Bid within one hundred and twenty (120) consecutive calendar days,
computed by excluding the commencement date and including the last day of such period, and
to be fully completed to the point of final acceptance by the Owner within one hundred and
eighty (180) consecutive calendar days after Substantial Completion, computed by excluding
commencement date and including the last day of such period.
Respectfully Submitted:
State of Florida
County of Sarasota
Steven C. Ayers , being first duly sworn on oath
deposes and says that the Bidder on the above Bid is organized as indicated and that all
statements herein made are made on behalf of such Bidder and that this deponent is authorized
to make them.
Steven C. Ayers , also deposes and says that it
has examined and carefully prepared its Bid from the Bidding Documents, including the Contract
Drawings and Specifications and has checked the same in detail before submitting this Bid; that
the statements contained herein are true and correct.
23
(a) Corporation
The Bidder is a corporation organized and existing under the laws of the State of
Georgia ,which operates under
Oldcastle Southern Group, Inc. d/b/a APAC Southeast, Inc.
as follows:
the legal name of
, and the full names of its officers are
President Robert F. Duke
Secretary Charles Brown
Treasurer Charles Brown
Manager Gregory P. Baier
The Vice President Estimating / Authorized Employee is authorized to sign construction bids and
contracts for the company by action of its Board of Directors taken
12/31/2011 , a Gert~f.ieG copy of which is hereto attached (strike out this
last sentence if not applicable).
(b) Co-Partnership
The Bidder is a co-partnership consisting of individual partners whose full names are as follows:
The co-partnership does business under the legal name of:
(c) Individual
The Bidder is an individual whose full name is
operating under a trade name, said trade name is
, and if
24
Complete for information contained in (a) Corporation, (b) Co-Partnership or (c) Individual from
previous page.
Oldcastle Southern Group, Inc.
d/b/a APAC Southeast, Inc.
legal entity
BY: Steven C. Ayers
Name of Bidder (Typed)
Si~~
Vice President Estimating/Authorized Employee
Title
STATE OF Florida
COUNTY OF Sarasota
The foregoing instrument was acknowledged before me this ~ day of August , 2011,
by Steven C. Ayers as VP Estimating/Authorized Employee of
Oldcastle Southern Group, Inc. d/b/a/ APAC Southeast, Inc., a Georgia corporation, on behalf of the
corporation. He/she is personally known to me or has produced
as identification and did
(did not) take an oath. .
My Commission Expires: 10/14/2013
~~ 2J. /l1~
( ign ture of Notary)
NAME:
Linda D. Moore
(Legibly Printed)
(AFFIX OFFICIAL SEAL)
Notary Public, State of Florida
Commission No.: DD 0933158
e LINDA O. MOORE
NOTARY PUBLIC
. ::' STATE OF FLORIDA
. ."€ Comm# 000933158
~E 191'0 Expires 10/1412013
25
ACTION IN LIEU OF ANNUAL MEETING OF THE DIRECTORS OF
OLD CASTLE SOUTHERN GROUP, INC.
December 3 I, 2010
The undersigned, being all of the members of the Board of Directors of Oldcastle Southern
Group, Inc., a Georgia corporation (the "Corporation"), do hereby, pursuant to S 14-2-821 of the Georgia
Business Corporation Code, give this written consent (a) to the dispensation of an annual meeting of the
Board of Directors of the Corporation, and (b) to the taking of the following actions, SLlch actions to have
the same force and effect had a meeting been duly called and held:
I. ELECTION OF OFFICERS
RESOLVED, that effective December 31,2010 all previous elections of officers are tel'lninated,
and the following persons be and hereby are elected to serve as officers of the Corpol'ation in the
capacities set fOJih opposite their respective names until stich time as their successors shall be elected and
qualified:
Robelt F. Duke
David M. Church
Darryl W. Fales
Gary Yelvington
Mark S. Marine
Gregory P. Baier
John R. Hooper
Robert B. Royal
John W. Taylor
David J. Cerniglia
Kenneth C. Laing
William B. Miller
Charles Brown
President
V ice President! Asst. Secretary
V ice President! Asst. Secretary
Vice President! Asst. Secretary
Vice President!Asst. Secretary
Vice President! Asst. Secl'etary
Vice President!Asst. Secretary
V ice President/ Asst. Secretary
Vice PresidentlAsst. Secretary
Vice President/ Asst. Secretary
Vice President! Asst. Secretary
Admn. Vice President/Assistant Secretary
Secretary/Treasure!"
FURTHER RESOL YED, that the appropriate officers of the Corporation be and each of them
hereby is authorized to execute and deliver such agreements, contracts, documents, certificates and other
instruments, under the seal of the Corporation if required, for the purpose of conducting the Corpo!"ation's
business, including without limitation selling products and securing construction work, and to take such
other action, as they may deem necessary, advisable, convenient or appropriate to carry out and fully
perform duties incident to the office or offices so appointed, and such other duties as may be prescribed
by the Board of Directors from time to time;
FURTHER RESOL YED, that the following persons are hereby designated officers solely for
the pmpose of attesting signatures of other officers on behalf of the Corporation, and for executing and
attesting vat'ious corporate documents, tax rettll11s, affidavits, and similar such instruments as may be
necessary from time to time:
Alan Monaghan
Asst. Secretary/
,. Asst.Treasurer,."
Assistant Secretary
Assistant Secretary
Assistant Secretary
Assistant Secretary
David M. Toolan Assistant Secretary
.,yamaraA.-Albright- -- uAssistantSecretary-
Lakisa Davis-Bankston Assistant Secretary
Charles J. B linne Assistant Secretary
Linda A. Bradley Assistant Secretary
Cynthia L. Hall Assistant Secretary
Michael G. O'Dl'iscoll
Gary P. Hickman
Michael F. Deaton
M. Craig Hall
G. Michael Johnson
Cheryl J. Kitzis
Melinda Lewis
Dona D. Oliver
Grant G. Peterson
Assistant Secretary
Assistant Secretary
Assistant Secretary
Assistant Secretary
Assistant Secretary
Rodolfo Reyna
Sylvia Rogers
Pamelia M. Sahr
Carl 1. Thompson
Ashley TUl'l1er
Assistant Secretary
Assistant Secretary
Assistant Secretary
Assistant Secretary
Assistant Secretary
II. APPOINTMENT OF AUTHORIZED EMPLOYEES
RESOLVED, that effective December 31, 20 I 0 all previous appointments of Authol'ized
Employees are terminated, and the following persons be and each of them hereby is appointed to serve as
an Authorized Employee of the Corporation, which persons shall be authorized to execute and deliver
such agreements, contracts, documents, certificates and othel' instruments, under the seal of the
Corporation if required, for the purpose of conducting the Corporation's business, including without
limitation selling products and securing construction work:
Jeffi'ey R. Andrews
Steven C. Ayers
John S. Bramonte
Sara Brawner
Jeffrey B. Butt
Joseph F. Donarul11a
David A. Donofrio
Jennifer K. Edwards
Jerry F. Fletcher
Jeffrey H. Futch
Roger N. Haydon
Michael E. Herold
Rick E. Jarvis
Ted Kaler
Jean Kraycik
Michael J. Maloney
Frank Milton
Jeremy Minnillo
W. C. Molloy, Jr.
Joseph S. Monticco
Brian Morton
William R. Nowak
Sean O'Sullivan
Michael Palumbo
Leslie Penn
Todd M. Pfeiffer
Chades F. Potts
John Rauschenbach
Mona Rice
A Ian L. Scott
Jon Stebick
Carmen Sutton
James Swedenburg
Kenneth W. Sweet
FURTHER RESOLVED. that the President of the Corporation may, from time to time, without
fUlther action by the Board of Directors, appoint other persons to sel've as authorized employees, or
remove any individuals fi'om this capacity, and to direct those appointed to take such action, as he may
deem necessary, advisable, convenient or appropriate to carry out and fully perform the duties incident to
the office of President.
III. AUTHORIZATION OF TRADE NAMES
RESOL YED, that the activities and operations of the Corporation may be carried on in any of
the following manners or styles as may from time-to-time be deemed necessary or appropriate:
ApAC-SouilJeast~tJic. '......",
Conrad Yelvington DistributOl'S, Inc.
Preferred Matel.iaIs, Inc.
FURTHER RESOL YED, that the President of the Corporation may, from time to time, without
further action by the Board of Directors, authorize the use of additional trade names, and to deem
unauthorized any trade name previously authorized, as he may deem necessary, advisable, convenient or
appropriate to carry out and fully perform the duties incident to the office of President.
FURTHER RESOL YED, that the original of this Consent, after execution by the Directors of
the Corporation, be filed in appropriate order in the minute book of the Corporation.
IN WITNESS WHEREOF, the undersigned constituting all of the members of the Board of
Directors of the Corporation have hereunto set their hands effective as of the date first set forth above.
fi!::r;~~
Rick Mel'gens
Robert F. Duke
FURTHER RESOLVED, thnt the President of the Corporation may, from time to time, without
fLllther nction by the Board of Directors, authorize the use of additional trade names, ane! to deem
unauthorized any trade name previously autborized, as he may deem necessary, advisable, convenient or
appropriate to cm,-y out and fully perform the cIuties incident to the oftice of President.
FURTHER RESOLVED, (hat the original of this Consent, after execution by the Directors of
the CO;l)(lr~ticm, be filed in appropriate order in the minute book of the Corporation.
IN W1TNESS WllEREOF, the undersigned constituting all of the members of the Board of
Directors of the Corporation have hereunto set their hands effective as of the date first set forth above.
BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we OLDCASTLE SOUTHERN GROUP, INC. DBA APAC-
SOUTHEAST, INC. (herein after called the Principal) and
FEDERAL INSURANCE COMPANY , (herein called
the Surety), a corporation chartered and existing under the laws of the State of
INDIANA with its principal offices in the city of WARREN, NJ and authorized
to do business in the State of FLORIDA are held and firmly bound unto
the COLLIER COUNTY GOVERNMENT (hereinafter called the
Owner), in the full and just sum of FIVE PERCENT OF THE BID AMOUNT dollars
($ 5% OF THE BID AMOUNT ) good and lawful money of the United States of America, to be
paid upon demand of the Owner, to which payment well and truly to be made, the
Principal and the Surety bind themselves, their heirs, and executors, administrators, and
assigns, jointly and severally and firmly by these presents.
Whereas, the Principal is about to submit, or has submitted to the Owner, a Bid for
furnishing all labor, materials, equipment and incidentals necessary to furnish, install,
and fully complete the Work on the Project known as
Oil Well Road Safety Improvements
(Faka-Union Canal Bridge to West of Oil Well Grade Road)
Bid No. 11-5757
NOW, THEREFORE, if the Owner shall accept the Bid of the PRINCIPAL and the
PRINCIPAL shall enter into the required Agreement with the Owner and within ten days
after the date of a written Notice of Award in accordance with the terms of such Bid, and
give such bond or bonds in an amount of 100% the total Contract Amount as specified in
the Bidding Documents or Contract Documents with good and sufficient surety for the
faithful performance of the Agreement and for the prompt payment of labor, materials and
supplies furnished in the prosecution thereof or, in the event of the failure of the
PRINCIPAL to enter into such Agreement or to give such bond or bonds, and deliver to
Owner the required certificates of insurance, if the PRINCIPAL shall pay to the OBLIGEE
the fixed sum of $ 5% OF AMOUNT BID noted above as liquidated damages, and not as a
penalty, as provided in the Bidding Documents, then this obligation shall be null and void,
otherwise to remain in full force and effect.
IN TESTIMONY Thereof, the Principal and Surety have caused these presents to be
duly signed and sealed this 26TH day of AUGUST ,2011.
OLDCASTLE SOUTHERN GROUP, INC. DBA APAC - SOUTHEAST, INC.
FEDE~O~A~
Pri:lcipal
BY
(Seal)
Surety
(Seal)
N/A
26
SURETY ACKNOWLEDGMENT
STATE OF UTAH }
COUNTY OF SALT LAKE } SS
On this 26TH day of AUGUST, 2011, before me personally came TINA DAVIS to
me known, who, being by me duly sworn, did depose and say that she is an
Attorney-In-Fact of FEDERAL INSURANCE COMPANY the corporation
described in and which executed the within instrument; that she knows the
corporate seal of said corporation, that the seal affixed to the within instrument is
such corporate seal, and that she signed the said instrument and affixed the said seal
as Attorney-In-Fact of the Board of Directors of said corporation and by authority
of this office under the Standing Resolutions thereof.
LINDSEY GATES
NoWy Pubtlc
State Of Utah
My COIIl1Iljssion erpns Octok 15.2012
COMMISSION NUllBER 516343
~
CHUBB
Know All by These Presents, That FEDERAL INSURANCE COMPANY, an Indiana corporation, VIGILANT INSURANCE
COMPANY, a New York corporation, and PACIFIC INDEMNITY COMPANY, a Wisconsin corporation, do each hereby constitute and
appoint Tina Davis, Lindsey Gates and Lisa Hall of Salt Lake City, Utah and Melanie Walker of Tulsa, Oklahoma -------------------
Chubb
Surety
POWER
OF
ATTORNEY
Federal Insurance Company
Vigilant Insurance Company
Pacific Indemnity Company
AUn: Surety Department
15 Mountain View Road
Warren, NJ 07059
each as their true and lawful Attorney- in- Fact to execute under such designation in their names and to affix their corporate seals to and deliver for and on their behalf as surety
thereon or otherwise, bonds and undertakings and other writings obiigatory in the nature thereof (other than bail bonds) given or executed in the course of business. and any
instruments amending or altering the same, and consents to the modification or alteration of any instrument referred to in said bonds or obligations.
In Witness Whereof. said FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY have each executed and attested
these presents and affixed their corporate seals on this 5th day of July, 2011.
ss.
___C
K~f?L~M4A#
STATE OF NEW JERSEY
County of Somerset
On this 5th day of July, 2011 before me. a Notary Public of New Jersey, personally came Kenneth C. Wendel. to me
known to be Assistant Secretary of FEDERAL INSURANCE COMPANY. VIGILANT INSURANCE COMPANY. and PACIFIC INDEMNITY COMPANY, the companies which
executed the foregoing Power of Attorney, and the said Kenneth C. Wendel. being by me duly sworn. did depose and say that he is Assistant Secretary of FEDERAL
INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY and knows the corporate seals thereof. that the seals affixed to the
foregoing Power of Attorney are such corporate seais and were thereto affixed by authority of the By- Laws of said Companies; and that he signed said Power of Attomey as
Assistant Secretary of said Companies by like authority; and that he is acquainted with David B. Norris. Jr.. and knows him to be Vice President of said Companies: and that the
signature of David B. Norris, Jr.. subscribed to said Power of Attorney is in the genuine handwriting of David B. Norris. Jr.. and was thereto subscribed by authority of said By-
Laws and in deponent's presence.
Notarial Seal
w~
KATHERINE J. ADEl.AAR
NOTARY PUSUC OF NEW JFRSF)
N(',2316685
Commillion Expi,.. July 115, 2014
CERTIFICATION
Extract from the By- Laws of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY:
Notary Public
"All powers of attorney for and on behan of the Company may and shall be executed in the name and on behan of the Company, either by the Chairman or the
President or a Vice President or an Assistant Vice President. jointly with the Secretary or an Assistant Secretary. under their respective designations. The
signature of such officers may be engraved, printed or lithographed. The signature of each of the following officers: Chairman, President, any Vice President, any
Assistant Vice President, any Secretary. any Assistant Secretary and the seal of the Company may be affixed by iac:simile to any power of attomey or to any
certificate relating thereto appointing Assistant Secretaries or Attorneys- in- Fact for purposes only of executing and attesting bonds and undertakings and other
writings obligatory in the nature thereof, and any such power of attorney or certificate bearing such facsimiie signature or facsimile seal shall be valid and binding
upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding upon the Company
with respect to any bond or undertaking to which it is attached."
I. Kenneth C. Wendel, Assistant Secretary of FEDERAL iNSURANCE COMPANY. VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY
(the "Companies") do hereby certify that
(I) the foregoing extract of the By- Laws of the Companies is true and correct.
(ii) the Companies are duly licensed and authorized to transact surety business In all 50 of the United States of America and the District of Columbia and are
authorized by the U.S. Treasury Department: further, Federal and Vigilant are licensed in Puerto Rico and the U.S. Virgin Islands, and Federal is licensed in
American Samoa, Guam, and each of the Provinces of Canada except Prince Edward Island; and
(iii) the foregoing Power of Attorney is true, correct and in full force and effect
Given under my hand and seals of said Companies at Warren. NJ this 26TH day of AUGUST, 2011
L~~~~"."
IN THE EVENT YOU WISH TO NOTIFY US OF A CLAIM, VERIFY THE AUTHENTICITY OF THIS BOND OR NOTIFY US OF ANY OTHER
MATTER. PLEASE CONTACT US AT ADDRESS LISTED ABOVE, OR BY Telephone (908) 903- 3493 Fax (908) 903- 3656
e-mail: suretv@chubb.com
Form 15-10- 02258- U (Ed. 5- 03) CONSENT
THIS SHEET MUST BE SIGNED BY VENDOR
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Purchasing Department
BIDDERS CHECK LIST
IMPORTANT: Please read carefully, sign in the spaces indicated and return with
your Bid.
Bidder should check off each of the following items as the necessary action is completed:
1 . The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. Any required drawings, descriptive literature, etc. have been included.
5. Any delivery information required is included.
6. Local Vendor Preference Affidavit completed.
7. Immigration Affidavit completed and the company's E-Verify profile page or
memorandum of understanding
8. Certificate of Authority to Conduct Business in State of Florida
9. Collier County Substitute W-9
10. If required, the amount of Bid bond has been checked, and the Bid bond or cashier's
check has been included.
11. Any addenda have been signed and included.
12. The mailing envelope has been addressed to:
Purchasing Director
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
13. The mailing envelope must be sealed and marked with:
<=>Bid Number;
<=>Project Name;
<=>Opening Date.
14. The Bid will be mailed or delivered in time to be received no later than the specified
openinq date and time, otherwise Bid cannot be considered.
ALL COURIER-DELIVERED BIDS MUST HAVE THE BID NUMBER
AND PROJECT NAME ON THE OUTSIDE OF THE COURIER PACKET
Oldcastle Southern Group, Inc. d/b/a/ APAC Southeast, Inc.
Bidder Name Steven C. Ayers
VP Estimating/Authorized Employee
Date: 8/31/2011
27
SUOCOO06
"e8 OoIil1(J.
Tax~tor
~ .b~
'lIe of f\o(~
. Lee County Tax Collector
2480 Thompson Street
Fort Myers, Florida 33901
www.leetc.com Tel: (239) 533-6000
1fD)~ @ ~ a [!J ~m
UIJ SEP 1 3 2010 ~
By
Local Business Tax Account: 0600046
Dear Business Owner:
Your 2010-2011 Lee County Local Business Tax Receipt is attached below. The receipt is non-
regulatory and is issued using the information currently on file with our office. It does not signify
compliance with zoning, health or other regulatory requirements nor is it an endorsement of work
quality.
Annual account renewal notices are mailed in August to the address of record at that time; to ensure
delivery of your annual notice, mailing addresses may be updated online at www.leetc.com.
If there is a change in the business name, ownership, physical location or if the business is being
closed, please follow the instructions on the back of this letter to transfer or to close the account.
I hope you have a successful year.
C~?~
Lee County Tax Collector
Detach and display bottom portion and keep upper portion for your records
v>6 00/1"6-
Tax~tor
~ .0'11
'lIe of f\O<'
LEE COUNTY LOCAL BUSINESS TAX RECEIPT
2010 - 2011
ACCOUNT NUMBER: 0600046
ACCOUNT EXPIRES SEPTEMBER 30, 2011
May engage In the business of:
CERTIFIED GENERAL CONTRACTOR
Location
14299 ALlCO RD
FT MYERS FL 33913
THIS LOCAL BUSINESS TAX RECEIPT IS NON REGULATORY
APAC SOUTHEAST INC
WALKER JOHN ANDRESS
4636 SCARBOROUGH DR
LUTZ FL 33559
THIS IS NOT A BILL - 00 NOT PAY
PAID 281171-23-1
KXD1
09/08/201010:06
$50.00
COLLIER COUNTY BUSINESS TAX BUSINESS TAX NUMtit:t<: ~lS;ltitiQ
COLLIER COUNTY TAX COLLECTOR - 2800 N. HORSESHOE DRIVE - NAPLES FLORIDA 34104 - (239) 252-2477
VISIT OUR WEBSITE AT: www.colliertax.com
THIS RECEIPT EXPIRES SEPTEMBER 30, 2011
LOCATION: 911 5TH ST SW
Z,'....70:
fL .~ESS PHONE: 655-1055
STATE L1C: CG C023067
LEGAL FORM
~ C~~dRATI~ () {j 4
____V '~..... .~. - -- .... -..... .r V)--.APAC-SOUTHEAST. INC.
~ 1 /' '\ ~
(; -- ..'" . .if ~;.. - \ .. WALKER, JOHN A.
! ~
r 1 4636 SCARBOROUGH DR
:to' .;t' f
l LUTZ
.~ - ... .'
, I
NUMBER OF EMPLOYEES: 1-10 EMPLOYEES . '\ / ''-
CLASSIFICATION:GENERAL CONTRACTOR ,,/'. ..... ." I.<L.,
CLASSIFICATION CODE: 05100101 -~:.") 1 .... ~ _ ...." '<,0
,~ ..........'\
This document is a business tax only. This is not certification thalli'censee-)s-qullitiep. C (,
It does not permit the licensee 10 violate any existing regulatory zoning I~~of'lbi sl!teklinty or cities
nor does it exempt the licensee from any other taxes or permits that may be required'by law.
DISPLAY AT PLACE OF BUSINESS FOR PUBLIC INSPECTION
FAILURE TO DO SO IS CONTRARY TO LOCAL LAWS.
- THIS TAX IS NON-REFUNDABLE -
FL
33559
DATE
AMOUNT
RECEIPT
07/2612010
18.00
2941.40
4 Jt"'i I,
44/1/UI -rf
r'
~-7lj
,'\.-i^.1
Lr . ',TlON: 911 5TH ST SW
zi... ,,-0: PUD
BUSINESS PHONE: 813-355-7178
COLLIER COUNTY BUSINESS TAX BUSINESS TAX NUMBER: 745172
COLLIER COUNTY TAX COLLECTOR - 2800 N. HORSESHOE DRIVE - NAPLES FLORIDA 34104 - (239) 252-2477
VISIT OUR WEBSITE AT: www.colliertax.com
THIS RECEIPT EXPIRES SEPTEMBER 3D, 2011
DISPLAY AT PLACE OF BUSINESS FOR PUBLIC INSPECTION
FAILURE TO DO SO IS CONTRARY TO LOCAL LAWS.
LEGAL FORM~ - THIS TAX IS NON.REFUNDABLE -
.60RPd~11cfN: 0 ;
" '_or , (, I
\.,,' _-......... ..1;'1.
OV. "'" - ~ .......... V,/\,~PAC-SOUTHEAST. INC.
C~ -' .- ~ --t{ l. . \ \ --'APAC-SOUTHEAST, INC.
.' i
t 4636 SCARBOROUGH DR
, ,... , LUTZ
'" -' ,
NUMBER OF EMPLOYEES: 1-10 EMPLOYEES _ \ ... ,.';-'
CLASSIFICATION:PAVING PRODUCTS MFG/NO INSTALLA.TlpN.- "'-, ,,,,," ,::;-.
CLASSIFICATION CODE: 03002201 '~ll ~........ _ .... -.... ,., l...J
-,,' C '-.
This document is a business tax only. This is not certification that licensee js-qu.al~esl. , C J
It does not permit the licensee to violate any existing regulatory zoning laWr-orthe- s~e~co1in):y or cities
nor does it exempt the licensee from any other taxes or permits that may be required by law.
,~
...
l!':' ~'r
FL 33559
DATE
AMOUNT
RECEIPT
07/2612010
30.00
2942.40
./1,0-;"''''11 ~
.:""'-~,. 'ri:-....~.. '-"'-~. ,:!
r
~
. .:.--'/) ...
r,,_ ,/,/~
. -""/,
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,YI,
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RICK SCOTT
GOVERNOR
FLorida Department of Transportation
605 Suwannee Street
Tallahassee, FL 32399-0450
ANANTH PRASAD, P.E.
SECRETARY
Ma y 4, 2 0 11
OLDCASTLE SOUTHERN GROUP, INC. D/B/A APAC-SOUTHEAST, INC.
1451 MYRTLE ST
SARASOTA FL 34234
Dear Sir/Madam:
~E: CERTIFICATE OF QUALIFICATJUN
The Department of Transportation has qualified your company for the amount and
the type of work indicated below. Unless your company is notified otherwise, this
rating will expire 6/30/2012. However, the new application is due 4/30/2012.
In accordance with S.337.14 (1) F.S. your next application must be filed within
(4) months of the ending date of the applJ.cant's audited annual financial
statements and, if applicable, the audited interim financial statements. Sp.:tion
337.14 (4) F.S. provides that your certificate will be valid for 18 months after
y'jur fi nanclal statement date. Thls gives a two monl.1! period to allo\./ you to bld
on jDbs as we process your new application for quallficdt:ion. To re!1lai" qualified
with tne Department, a new application must be submitted subsequent to any
signiflcant change In the financial position or ~he structure of your firm as
described in Section 14-22.005(3), Florida Administrative Code.
Your company's maximum capacity rating has been established.
log into the Contractor Prequalification Application System
link:
htt s://WWW3.dot.state.fl.us/ContractorpreQualifica~ion/
To access it, please
via the following
Once logged in, select "View" for the most recently approved application, and then
Click r:he "ManClge" and "Il"ppli cat ion S~lmmary" tabs.
FOOT APPROVED WORK CLASSES:
DEBRIS REMOVAL (EMERGENCY), DRAINAGE, FENCING, FLEXIBLE PAVING, GRADING,
GRASSING, SEEDING AND SODDING, GUARDRAIL, HOT PLANT-MIXED BITUM. COURSES,
INTERMEDIATE BRIDGES, MINOR BRIDGES, PORTLAND CEMENT CONCRETE, ROADWAY SIGNING
FOOT APPROVED SPECIALITY CLASSES OF WORK:
MILLING, REHABILITATION OF CONCRETE PAVEMENT, CONCRETE SLAB REPLACEMENT,
SIDEWALKS, CURB AND GUTTER, DRIVEWAYS, REINFORECED EARTH WP,LLS, SLIP FORM BARRIER
WALL, TRAFFIC SEPARATORS, ATTENUATORS UNDERGROUND UTILITIES, WATER, SEWER, FORCE
MJl.IN, LIFT STATION, LEACHATE AND GAS PIPING.
\~ \-v'\\, .dot.state. rl, us
OLDCASTLE SOUTHERN GROUP, INC. D/B/A APAC-SQUTHEAST, INC.
May 4, 2011
Page two
You may apply, in writing, for a Revised Certificate of Qualification at any time
prior to the expiration date of this certificate according to Section
14-22.0041(3), Florida Administrative Code. Please be advised if certification
in additional classes of work is desired, documentation is needed to show that
your company has done such work with your own forces and equipment or that
experience was gained with another contractor and that you have the necessary
equipment for each additional class of work requested.
Sincerely,
~~~
Juanita Moore, Manager
Contracts Administration Office
JM:cj
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Il
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-.:-:-:-:-
State of Florida
Department of State
I certify from the records of this office that AP AC-SOUTHEAST, INC.
is a corporation organized under the laws of Georgia, authorized to
transact business in the State of Florida., qualified on September I, 1989.
The document number of this corporation is P25884.
I further certify that said corporation has paid all fees due this office
through December 31, 2010, that its most recent annual report was filed
on February 18, 2010, and its status is active.
I further certify that said corporation has not filed a Certificate of
Withdrawal.
Given under my hand and the Great Seal of
Florida, at Tallahassee, the Capital, this the-
Twenty Fourth day of August, 2010
LKc5.~'k
Secretary o.f State
Authentication 10: iOOI 8466 I I37-082410-f>25884
'1"(' :UJlhc'nlicute this ccrti/ic:lIc. \ is it the I;lllowin" sile. cnlcr this
m. and rhen t;lllrl\\ the in,lnJctions displayed .
h ttps://efile.sulJ biz.org/ccrtauth ver.htm I
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Co~ County
~ --
Adrrinistrative Servires Division
Purchasing
Email: BrendaBrilhart@colliergov.net
Telephone: (239) 252-8446
FAX: (239) 252-6697
ADDENDUM 1
Memorandum
Date:
August 18, 2011
From:
Brenda Brilhart, Procurement Specialist
To:
I nterested Bidders
5 u bject:
Addendum # 1: RFP 11-5757 - Oil Well Road Safety Improvements
(Faka-Union Canal Bridge to West of Oil Well Grade Road)
The following clarifications are issued as an addendum identifying the following change for the
referenced solicitation:
CHANGE:
. Plan Set - Revised Attached
. As a result of the plan changes, see attached revised bid schedule
CLARIFICATION:
Section 9-2.1.1 Fuels and Section 9-2.1 Bituminous Materials of the Florida Department of
Transportation Standard Specifications for Road and Bridge Construction, 2010, are deleted. While it is
recognized that a primary cost factor of this bid is based on the price of petroleum and that conditions in
this market could become unstable and beyond the control of the bidder, it is also recognized that the
availability of funding to compensate for future cost increases will be even scarcer should this occur. The
county chooses not to obligate itself for these costs and has not provided for these cost adjustments in
the contact. The Contractor shall take this risk into consideration when submitting their bid.
QUESTION/ANSWER
Q: How will the embankment material be reimbursed (truck load and if so, define size)?
A: The County will be paying plan quantity per FOOT specifications; Contractor has the option of
verifying as per section 9-3 subsection 9-3.2.1
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
~(~
c: Julio Ordonez, Project Manager
Enc: 2
Co~ County
~ --
Adrrinistrative Servires Division
Purchasing
Email: BrendaBrilhart@colliergov.net
Telephone: (239) 252-8446
FAX: (239) 252-6697
ADDENDUM 2
Memorandum
Date:
August 25,2011
From:
Brenda Brilhart, Procurement Specialist
To:
Interested Bidders
Subject:
Addendum # 2: RFP 11-5757 - Oil Well Road Safety Improvements
(Faka-Union Canal Bridge to West of Oil Well Grade Road)
The following clarifications are issued as an addendum identifying the following change for the
referenced solicitation:
CHANGE:
· Revised bid schedule - Quantity for pay item 334-1-13 super pave asphalt has changed from
3,158 to 8,608 tons.
· Due date for solicitation has been extended until 2:30 August 30, 2011.
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
c: Julio Ordonez, Project Manager
Enc: 1
~~
eotrer County
~ -
Adninistrative Services Division
Purchasing
Email: BrendaBrilhart@colliergov.net
Telephone: (239) 252-8446
FAX: (239) 252-6697
ADDENDUM 3
Memorandum
Date:
August 26, 2011
From:
Brenda Brilhart, Procurement Specialist
To:
Interested Bidders
Subject:
Addendum # 3: RFP 11-5757 - Oil Well Road Safety Improvements
(Faka-Union Canal Bridge to West of Oil Well Grade Road)
The following clarifications are issued as an addendum identifying the following change for the
referenced solicitation:
CHANGE:
. Bid due date has been extended until 2:30 pm August 31,2011.
. Revised Plan Sheets - there were no changes so Sheet 22 was not included.
. Revised bid schedule - Quantity for pay item super pave asphalt has changed from.
1) Updated Superpave quantity, including 500 tons as contingent amount
334-1-13-1
SUPERPA VE ASPH. CONC. TYPE SP (TRAFFIC
C)
ADD:
2) Superpave Leveling Course (1" over the entire project) as contingent amount. The intent of this pay
item is to provide extra paving for sections of the road that may need to have the crown re-
established.
334-1-13-2
SUPERPAVE ASPH. CONC. TYPE SP (TRAFFIC C) -
LEVELING
3) Miscellaneous Asphalt Pavement for use at the guardrail locations.
I 339-1
I MISCELLANEOUS ASPHALT PAVEMENT (2") ~
4) Audible and Vibratory Pavement Markings - yellow (skip, 10-30)
701-11-
221
GM
5) Retro-reflective Pavement Markers.
706-3
PAVEMENT MARKERS, RETRO-
REFLECTIVE
6) Solid Traffic Stripe - 6" white.
711-11-
121
TRAFFIC STRIPE, SOLID, THERMO. (6"
WHITE)
7) Solid Traffic Stripe - 6" yellow.
711-11-
221
DELETE:
8) Skip Traffic Stripe (10-30) - 6" yellow.
711-11-
231
TRAFFIC STRIPE SKIP (10-30), THERMOPLASTIC-
YELLOW (6")
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
c: Julio Ordonez, Project Manager
Enc: 1
~~
2
Cotler County
~ -
Adrrinistrative Servires Division
Purchasing
Email: BrendaBrilhart@colliergov.net
Telephone: (239) 252-8446
FAX: (239) 252-6697
ADDENDUM 4
Memorandum
Date:
August 30, 2011
From:
Brenda Brilhart, Procurement Specialist
To:
I nterested Bidders
Subject:
Addendum # 4: RFP 11-5757 - Oil Well Road Safety Improvements
(Faka-Union Canal Bridge to West of Oil Well Grade Road)
The following clarifications are issued as an addendum identifying the following change for the
referenced solicitation:
CORRECTION: Line Item #24: 701-11-111 Audible and vibratory payment markings, quantity
should be 5.844 not 5,844. Revised bid schedule attached.
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
c: Julio Ordonez, Project Manager
Enc: 1
~CAu
CONSTRUCTION AGREEMENT
THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA,
("Owner") hereby contracts with Oldcastle Southern Group, Inc. d/b/a AP AC
Southeast, Inc. ("Contractor") of 142990 Alico Road, Fort Myers, Florida 33913, a
Georgia Corporation, authorized to do business in the State of Florida, to perform all
work ("Work") in connection with Oil Well Road Safety Improvements (Faka-Union
Canal Bridge to West of Oil Well Grade Road), Bid No. 11-5757 ("Project"), as said
Work is set forth in the Plans and Specifications prepared by Julio Ordonez, the
Engineer and/or Architect of Record ("Design Professional") and other Contract
Documents hereafter specified. Owner and Contractor, for the consideration herein set
forth, agree as follows:
Section 1. Contract Documents.
A. The Contract Documents consist of this Agreement, the Exhibits described in
Section 6 hereof, the Legal Advertisement, the Bidding Documents and any duly
executed and issued addenda, Change Orders, Work Directive Changes, Field Orders
and amendments relating thereto. All of the foregoing Contract Documents are
incorporated by reference and made a part of this Agreement (all of said documents
including the Agreement sometimes being referred to herein as the "Contract
Documents" and sometimes as the "Agreement" and sometimes as the "Contract"). A
copy of the Contract Documents shall be maintained by Contractor at the Project site at
all times during the performance of the Work.
B. Owner shall furnish to the Contractor one reproducible set of the Contract
Documents and the appropriate number of sets of the Construction Documents, signed
and sealed by the Design Professional, as are reasonably necessary for permitting.
Section 2. Scope of Work.
Contractor agrees to furnish and pay for all management, supervision, financing, labor,
materials, tools, fuel, supplies, utilities, equipment and services of every kind and type
necessary to diligently, timely, and fully perform and complete in a good and
workmanlike manner the Work required by the Contract Documents.
Section 3. Contract Amount.
In consideration of the faithful performance by Contractor of the covenants in this
Agreement to the full satisfaction and acceptance of Owner, Owner agrees to pay, or
cause to be paid, to Contractor the following amount (herein "Contract Amount"), in
accordance with the terms of this Agreement: one million six hundred ninety eight,
eight hundred fifty five dollars and forty six cents ($1,698,855.46).
28
Section 4. Bonds.
A. Contractor shall provide Performance and Payment Bonds, in the form
prescribed in Exhibit A, in the amount of 100% of the Contract Amount, the costs of
which are to be paid by Contractor. The Performance and Payment Bonds shall be
underwritten by a surety authorized to do business in the State of Florida and otherwise
acceptable to Owner; provided, however, the surety shall meet the requirements of the
Department of the Treasury Fiscal Service, "Companies Holding Certificates of Authority
as Acceptable Sureties on Federal Bonds and as Acceptable Reinsurance Companies"
circular. This circular may be accessed via the web at
www.fms.treas.qov/c570/c570.html#certified. Should the Contract Amount be less than
$500,000, the requirements of Section 287.0935, F.S. shall govern the rating and
classification of the surety.
B. If the surety for any bond furnished by Contractor is declared bankrupt, becomes
insolvent, its right to do business is terminated in the State of Florida, or it ceases to
meet the requirements imposed by the Contract Documents, the Contractor shall, within
five (5) calendar days thereafter, substitute at its cost and expense another bond and
surety, both of which shall be subject to the Owner's approval.
Section 5. Contract Time and liquidated Damaaes.
A. Time of Performance.
Time is of the essence in the performance of the Work under this Agreement. The
'''Commencement Date" shall be established in the written Notice to Proceed to be
issued by the Project Manager, as hereinafter defined. Contractor shall commence the
Work within five (5) calendar days from the Commencement Date. No Work shall be
performed at the Project site prior to the Commencement Date. Any Work performed by
Contractor prior to the Commencement Date shall be at the sole risk of Contractor.
Contractor shall achieve Substantial Completion within one hundred and twenty (120)
calendar days from the Commencement Date (herein "Contract Time"). The date of
Substantial Completion of the Work (or designated portions thereof) is the date certified
by the Design Professional when construction is sufficiently complete, in accordance
with the Contract Documents, so Owner can occupy or utilize the Work (or designated
portions thereof) for the use for which it is intended. Contractor shall achieve Final
Completion within one hundred and eighty (180) calendar days after the date of
Substantial Completion. Final Completion shall occur when the Agreement is
completed in its entirety, is accepted by the Owner as complete and is so stated by the
Owner as completed. As used herein and throughout the Contract Documents, the
phrase "Project Manager" refers to the Owner's duly authorized representative and shall
mean the Division Administrator or Department Director, as applicable, acting directly or
through duly authorized representatives.
B. Liquidated Damages in General.
Owner and Contractor recognize that, since time is of the essence for this Agreement,
Owner will suffer financial loss if Contractor fails to achieve Substantial Completion
within the time specified above, as said time may be adjusted as provided for herein. In
such event, the total amount of Owner's damages, will be difficult, if not impossible, to
definitely ascertain and quantify. Should Contractor fail to achieve Substantial
29
Completion within the number of calendar days established herein, Owner shall be
entitled to assess, as liquidated damages, but not as a penalty, one thousand one
hundred and forty eight dollars ($1,148.00) for each calendar day thereafter until
Substantial Completion is achieved. Further, in the event Substantial Completion is
reached, but the Contractor fails to reach Final Completion within the required time
period, Owner shall also be entitled to assess and Contractor shall be liable for all
actual damages incurred by Owner as a result of Contractor failing to timely achieve
Final Completion. The Project shall be deemed to be substantially completed on the
date the Project Manager (or at his/her direction, the Design Professional) issues a
Certificate of Substantial Completion pursuant to the terms hereof. Contractor hereby
expressly waives and relinquishes any right which it may have to seek to characterize
the above noted liquidated damages as a penalty, which the parties agree represents a
fair and reasonable estimate of the Owner's actual damages at the time of contracting if
Contractor fails to Substantially or Finally Complete the Work within the required time
periods.
C. Computation of Time Periods.
When any period of time is referenced by days herein, it shall be computed to exclude
the first day and include the last day of such period. If the last day of any such period
falls on a Saturday or Sunday or on a day made a legal holiday by the law of the
applicable jurisdiction, such day shall be omitted from the computation, and the last day
shall become the next succeeding day which is not a Saturday, Sunday or legal holiday.
D. Determination of Number of Days of Default.
For all contracts, regardless of whether the Contract Time is stipulated in calendar days
or working days, the Owner will count default days in calendar days.
E. Right of Collection.
The Owner has the right to apply any amounts due Contractor under this Agreement or
any other agreement between Owner and Contractor, as payment on such liquidated
damages due under this Agreement in Owner's sole discretion. Notwithstanding
anything herein to the contrary, Owner retains its right to liquidated damages due under
this Agreement even if Contractor, at Owner's election and in its sole discretion, is
allowed to continue and to finish the Work, or any part of it, after the expiration of the
Contract Time including granted time extensions.
F. Completion of Work by Owner.
In the event Contractor defaults on any of its obligations under the Agreement and
Owner elects to complete the Work, in whole or in part, through another contractor or its
own forces, the Contractor and its surety shall continue to be liable for the liquidated
damages under the Agreement until Owner achieves Substantial and Final Completion
of the Work. Owner will not charge liquidated damages for any delay in achieving
Substantial or Final Completion as a result of any unreasonable action or delay on the
part of the Owner.
G. Final Acceptance by Owner.
The Owner shall consider the Agreement complete when the Contractor has completed
in its entirety all of the Work and the Owner has accepted all of the Work and notified
the Contractor in writing that the Work is complete. Once the Owner has approved and
30
accepted the Work, Contractor shall be entitled to final payment in accordance with the
terms of the Contract Documents.
H. Recovery of Damages Suffered by Third Parties.
Contractor shall be liable to Owner to the extent Owner incurs damages from a third
party as a result of Contractor's failure to fulfill all of its obligations under the Contract
Documents. Owner's recovery of any delay related damages under this Agreement
through the liquidated damages does not preclude Owner from recovering from
Contractor any other non-delay related damages that may be owed to it arising out of or
relating to this Agreement.
Section 6. Exhibits Incorporated.
The following documents are expressly agreed to be incorporated by reference and
made a part of this Agreement.
Exhibit A:
Exhibit B:
Exhibit C:
Exhibit D:
Exhibit E:
Exhibit F:
Exhibit G:
Exhibit H:
Exhibit I:
Exhibit J:
Exhibit K:
Exhibit L:
Exhibit M:
Exhibit N:
Section 7. Notices
Performance and Payment Bond Forms
Insurance Requirements
Release and Affidavit Form
Contractor Application for Payment Form
Change Order Form
Certificate of Substantial Completion Form
Final Payment Checklist
General Terms and Conditions
Supplemental Terms and Conditions
Technical Specifications
Permits
Standard Details (if applicable)
Plans and Specifications prepared by Julio Ordonez, P.E.
and identified as follows: Oil Well Road Safety Improvements
(Faka-Union Canal Bridge to West of Oil Well Grade Road)
as shown on Plan Sheets 1 through 22.
Contractor's List of Key Personnel
A. All notices required or made pursuant to this Agreement by the Contractor to the
Owner shall be shall be deemed duly served if delivered by U.S. Mail, E-mail or
Facsimile, addressed to the following:
Julio Ordonez, P .E.
Transportation Engineering
285 S. Horseshoe Drive
Naples Florida 34104
(239) 252-8260
(239) 252-5868
31
B. All notices required or made pursuant to this Agreement by Owner to Contractor
shall be made in writing and shall be deemed duly served if delivered by U.S. Mail, E-
mail or Facsimile, addressed to the following:
Steven Ayers, VP Estimating
AP AC Southeast, Inc.
142990 Alico Road
Fort Myers, Florida 33913
(941) 355-7178
(941) 351-4078
C. Either party may change its above noted address by giving written notice to the
other party in accordance with the requirements of this Section.
Section 8. PUBLIC ENTITY CRIMES.
8.1 By its execution of this Contract, Construction Contractor acknowledges that it
has been informed by Owner of the terms of Section 287.133(2)(a) of the Florida
Statutes which read as follows:
"A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity for the
construction or repair of a public building or public work, may not submit
bids on leases of real property to a public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor, or consultant under
a contract with any public entity in excess of the threshold amount
provided in s. 287.017 for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted vendor list."
Section 9. Modification.
No modification or change to the Agreement shall be valid or binding upon the parties
unless in writing and executed by the party or parties intended to be bound by it.
Section 10. Successors and Assiqns.
Subject to other provisions hereof, the Agreement shall be binding upon and shall inure
to the benefit of the successors and assigns of the parties to the Agreement.
Section 11. Governinq Law.
The Agreement shall be interpreted under and its performance governed by the laws of
the State of Florida.
Section 12. No Waiver.
The failure of the Owner to enforce at any time or for any period of time anyone or
more of the provisions of the Agreement shall not be construed to be and shall not be a
32
waiver of any such provision or provisions or of its right thereafter to enforce each and
every such provision.
Section 13. Entire AQreement.
Each of the parties hereto agrees and represents that the Agreement comprises the full
and entire agreement between the parties affecting the Work contemplated, and no
other agreement or understanding of any nature concerning the same has been entered
into or will be recognized, and that all negotiations, acts, work performed, or payments
made prior to the execution hereof shall be deemed merged in, integrated and
superseded by the Agreement.
Section 14. Severability.
Should any provision of the Agreement be determined by a court to be unenforceable,
such a determination shall not affect the validity or enforceability of any other section or
part thereof.
Section 15. ChanQe Order Authorization.
The Project Manager shall have the authority on behalf of the Owner to execute all
Change Orders and Work Directive Changes to the Agreement to the extent provided
for under the Owner's Purchasing Policy and accompanying administrative procedures.
Section 16. Construction.
Any doubtful or ambiguous language contained in this Agreement shall not be
construed against the party who physically prepared this Agreement. The rule
sometimes referred to as "fortius contra proferentum" (pursuant to which ambiguities in
a contractual term which appears on its face to have been inserted for the benefit of one
of the parties shall be construed against the benefited party) shall not be applied to the
construction of this Agreement.
Section 17. Order of Precedence
In the event of any conflict between or among the terms of any of the Contract
Documents, the terms of the Construction Agreement and the General Terms and
Conditions shall take precedence over the terms of all other Contract Documents,
except the terms of any Supplemental Conditions shall take precedence over the
Construction Agreement and the General Terms and Conditions. To the extent any
conflict in the terms of the Contract Documents cannot be resolved by application of the
Supplemental Conditions, if any, or the Construction Agreement and the General Terms
and Conditions, the conflict shall be resolved by imposing the more strict or costly
obligation under the Contract Documents upon the Contractor at Owner's discretion.
33
IN WITNESS WHEREOF, the parties have executed this Agreement on the date(s)
indicated below.
TWO WITNESSES:
eJ C.
Type/Print Name
~CUCDlA-~j
SECOND WITNESS
& no.- 'd0, O\'IveY'
Type/Print Name
Date:
ATTEST: 'i
""
,,'Ptl OF /".'.
D~i~,ht 'E:.:~:f~~~lerk t
_.",:>(;-::.~ . C
E;Y: '~, /' ,
CONTRACTOR:
Oldcastle Southern Group, Inc. d/b/a
AP AC Southeas 6fA-
By:
OWNER:
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
~W~
Fred W. Coyle, Chairman
BY:
\
34
EXHIBIT A 1: PUBLIC PAYMENT BOND
Oil Well Road Safety Improvements
(Faka-Union Canal Bridge to West of Oil Well Grade Road)
Bond No.8228-76-38
Contract No. 11-5757
KNOW ALL MEN BY THESE PRESENTS: That
OLDCASTLE SOUTHERN GROUP, INC. DBA
, as Principal,
, as
APAC - SOUTHEAST, INC.
and FEDERAL INSURANCE COMPANY
Surety, located at 15 MOUNTAIN VIEW RD., WARREN, NJ 07061
(Business Address) are held and firmly bound tOCOLLlER COUNTY BOARD OF COUNTY COMMISSIONERS
as Obligee in the sum of ONE MilLION SIX HUNDRED NINETY EIGHT THOUSAND EIGHT HUNDRED FIFTY FIVE AND 46/100
($ 1 698855.46 ) for the payment whereof we bind ourselves, our heirs, executors,
personal representatives, successors and assigns, jointly and severally.
WHEREAS, Principal has entered into a contract dated as of the 'a rpt'day of
5~(Y\bo .r 2011 wl'th Ob l'lgee for CONTRACT #11-5757, Oil WEll ROAD SAFETY IMPROVEMENTS (FAKA-UNION
v, CANAL BRIDGE TO WEST OF Oil WEll GRADE ROAD)
in COLLIER COUNTY accordance with drawings and specifications, which
contract is incorporated by reference and made a part hereof, and is referred to herein
as the Contract.
THE CONDITION OF THIS BOND is that if Principal:
Promptly makes payment to all claimants as defined in Section 255.05(1), Florida
Statutes, supplying Principal with labor, materials or supplies, used directly or indirectly
by Principal in the prosecution of the work provided for in the Contract, then this bond is
void; otherwise it remains in full force.
Any changes in or under the Contract and compliance or noncompliance with any
formalities connected with the Contract or the changes do not affect Sureties obligation
under this Bond.
The provisions of this bond are subject to the time limitations of Section 255.05(2). In
no event will the Surety be liable in the aggregate to claimants for more than the penal
sum of this Payment Bond, regardless of the number of suits that may be filed by
claimants.
IN WITNESS WHEREOF, the above parties have executed this instrument this ~
day of OCTOBER 2011, the name of each party being affixed and these presents
duly signed by its under-signed representative, pursuant to authority of its governing
body.
35
Signed, sealed and delivered
in the presence of:
PRINCIPAL
OLDCASTLE SOUTHERN GROUP, INC. DBA
APAC - SOUTHEAST, INC.
~;;~ - ?J4;~
Witne ses as to Principal I
BY:
NAME:
ITS:
tiJj~,~~
, e e
.
STATE OF FToh~
COUNTY OF ~ro.sota..
The foregoin instrument was ,,:cknowledged before ~ this S1b day of Olitnk r
2011, by . CA e , as . Ill~ PY'eSt.tl.evrl- of
ld(klS-iie \.<. " a ~eo~lr.....- corporation, on behalf of the
corporation. H?/s e is personally known to me R has produced hlD./ as
identification and did (did not) take an oath.
"-;"~1;'/.",,,, DONA D. OLIVER
lmJ3\ Notary Public. State of Florida
i. : .~ My Comm. Expires Nov 20. 2012
\~J\ 7..y Commission # DO 809367
.,1.0# ,~'fi/Jio"
'mu.,,' Bonded Through National Notary Assn.
~
NAME:
~QCu~~
(Signature of Notary)
~Dno. 'd1. 01 ~ Yel
(Legibly Printed)
My Commission Expires:
- -
(AFFIX OFFICIAL SEAL)
Notary Public, State of FTonckv
Commission No.: J)J) 5~3~r']
SURETY:
ATTEST:
FEDERAL INSURANCE COMPANY
(Printed Name)
15 MOUNTAIN VIEW RD.
WARREN, NJ 07061
(Business Address
(Authorized Signature)
Witnesses to Surety
(Printed Name)
36
The foregoing instrument was acknowledged before me this
OCTOBER , 2011, by TINA DAVIS
ATTORNEY-iN-FACT of
Surety, on behalf of Surety. He/She is
DRIVER'S LICENSE
take an oath.
Na . LINDSEY GATES
(Legibly Printed)
(AFFIX OFFICIAL SEAL) Notary Public, State of: UTAH
Commission No.: 576343
STATE OF UTAH
COUNTY OF SALTLAKE
My Commission Expires: OCTOBER 15, 2012
LINDSEY GATES
Notary Public
State Of Utah
My Commission Expires October 15. 2012
COMMISSION NUMBER 576343
TINA DAVIS
(Printed Name)
15 W. SOUTH TEMPLE, STE. 700
SALT LAKE CITY, UT 84101
(Business Address)
801-533-3624
(Telephone Number)
~
day of
, as
FEDERAL iNSURANCE COMPANY
personally known to me OR has
as identific 'on and who di
I
37
EXHIBIT A 2: PUBLIC PERFORMANCE BOND
Oil Well Road Safety Improvements
(Faka-Union Canal Bridge to West of Oil Well Grade Road)
Bond No. 8228-76-38
Contract No. 11-5757
OLDCASTLE SOUTHERN GROUP, INC. DBA
KNOW ALL MEN BY THESE PRESENTS: That APAC-SOUTHEAST, INC.
, as Principal, and FEDERAL INSURANCE COMPANY
as Surety, located at
15 MOUNTAIN VIEW RD. WARREN, NJ 07061 (Business Address)
are held and firmly bound to COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS , as
Obligee in the sum of ONE MILLION SIX HUNDRED NINETY EIGHT
THOUSAND EIGHT HUNDRED FIFTY FIVE AND 46/100 ($ 1.698,855.46 ) for the
payment whereof we bond ourselves, our heirs, executors, personal representatives,
successors and assigns, jointly and severally.
WHEREAS, Principal has entered into a contract dated as of the ~1-th day of
SeQtt..fY"\~ , 2011, with Obligee for CONTRACT#11-5757,
OIL WELL ROADSAFETY IMPROVEMENTS (FAKA-UNION CANAL BRIDGE TO WEST OF OIL WELL GRADE ROAD) In accordance
with drawings and specifications, which contract is incorporated by reference and made
a part hereof, and is referred to herein as the Contract.
THE CONDITION OF THIS BOND is that if Principal:
1. Performs the Contract at the times and in the manner prescribed in the Contract;
and
2. Pays Obligee any and all losses, damages, costs and attorneys' fees that
Obligee sustains because of any default by Principal under the Contract, including, but
not limited to, all delay damages, whether liquidated or actual, incurred by Obligee; and
3. Performs the guarantee of all work and materials furnished under the Contract for
the time specified in the Contract, then this bond is void; otherwise it remains in full
force. Any changes in or under the Contract and compliance or noncompliance with
any formalities connected with the Contract or the changes do not affect Sureties
obligation under this Bond.
The Surety, for value received, hereby stipulates and agrees that no changes,
extensions of time, alterations or additions to the terms of the Contract or other work to
be performed hereunder, or the specifications referred to therein shall in anywise affect
its obligations under this bond, and it does hereby waive notice of any such changes,
extensions of time, alterations or additions to the terms of the Contract or to work or to
the specifications.
This instrument shall be construed in all respects as a common law bond. It is
expressly understood that the time provisions and statute of limitations under Section
255.05, Florida Statutes, shall not apply to this bond.
38
In no event will the Surety be liable in the aggregate to Obligee for more than the penal
sum of this Performance Bond regardless of the number of suits that may be filed by
Obligee.
IN WITNESS WHEREOF, the above parties have executed this instrument this 5TH
day of OCTOBER , 2011, the name of each party being affixed and these
presents duly signed by its undersigned representative, pursuant to authority of its
governing body.
Signed, sealed and delivered
.~~
~~ I. t9tMP-
Witnesses as to Princip
PRINCIPAL
OLDCASTLE SOUTHERN GROUP, INC DBA
APAC - SOUTHEAST, INC.
BY:
~~c~r
NAME:
ITS:
STATE OF .Monek.-
COUNTY OF~Q..YR.~
The foregoing instrument
~ep~. ,2011, by
.~0;e _'d.e ~
~.
D~\ flu
personal known to
me this
5-fh
day of
, as
t" a
is
",....."", DONA D. OLIVER
,'"~W3'" p!:&',
l~m~\ Notary Public - State of Florida
i. : . i My Comm. Expires Noy 20. 2012
\~ti 'i/:,~'~l Commission # DO 809367
"..,m,r.'i.,"" Bonded Throu;h National Notary Assn.
001
corporation, on behalf of the corporation.
me OR has produced nlo...-
as identification and did (did not) take an oath.
GJoJJJJDh-~
(Signature)
Name: d)o'no...~. OI:Y"er
(Legibly Printed)
Notary Public, State of: .EJOrl ~
Commission No.: 'Db 8CA31.o'1
M Commission Ex ires:
(AFFIX OFFICIAL SEAL)
39
ATTEST:
Witnesses as to Surety
STATE OF UTAH
COUNTY OF SALTLAKE
SURETY:
FEDERAL INSURANCE COMPANY
(Printed Name)
15 MOUNTAIN VIEW RD.
WARRE, NJ 07061
(Business Address)
(Authorized Signature)
(Printed Name)
TINA DAVIS
(Printed Name)
15 w. SOUTH TEMPLE, STE. 700
SALT LAKE CITY, UT 84101
(Business Address)
801-533-3624
(Telephone Number)
The foregoing instrument was acknowledged
OCTOBER , 2011, by TINA DAVIS
of FEDERAL INSURANCE COMPANY
behalf of Surety, He/She is
DRIVER'S LICENSE
before me this 5TH day of
, as ATTORNEY-iN-FACT
, a CORPORATE Surety, on
personally known to me O~ has roduced
as identification and 0 did (did not) t n oath.
My Commission Expires: OCTOBER 15,2012
(AFFIX OFFICIAL SEAL)
LINDSEY GATES
Notary Public
State Of Utah
My Commission Expires October 15. 2012
COMMISSION NUMBER 576343
Na e: LINDSEY GATES
(Legibly Printed)
Notary Public, State of: UTAH
Commission No.: 576343
40
~
CHUBB
Know All by These Presents, That FEDERAL INSURANCE COMPANY, an Indiana corporation, VIGILANT INSURANCE
COMPANY, a New York corporation, and PACIFIC INDEMNITY COMPANY, a Wisconsin corporation, do each hereby constitute and
appoint Tina Davis, Lindsey Gates and Lisa Hall of Salt Lake City, Utah and Melanie Walker of Tulsa, Oklahoma -------------------
Chubb
Surety
POWER
OF
ATTORNEY
Federal Insurance Company
Vigilant Insurance Company
Pacific Indemnity Company
AUn: Surety Department
15 Mountain View Road
Warren, NJ 07059
each as their true and lawful Allorney- in- Fact to execute under such designation in their names and to affix their corporate seals to and deliver for and on their behalf as surety
thereon or otherwise, bonds and undertakings and other writings obligatory in the nature thereof (other than bail bonds) given or executed in the course of business, and any
instruments amending or altering the same, and consents to the modification or alteration of any instrument referred to in said bonds or obligations.
In Witness Whereof, said FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY have each executed and attested
these presents and affixed their corporate seals on this 5th day of July. 2011.
ss.
__C
~~~l~~
Kenneth C. ende, Assistant Secre ary
STATE OF NEW JERSEY
County of Somerset
On this 5th day of July, 2011 before me, a Notary Public of New Jersey, personally came Kenneth C, Wendel, to me
known to be Assistant Secretary of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY, the companies which
executed the foregoing Power of Attorney, and the said Kenneth C. Wendel, being by me duly sworn, did depose and say that he is Assistant Secretary of FEDERAL
INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY and knows the corporate seals thereof, that the seals affixed to the
foregoing Power of Attorney are such corporate seals and were thereto affixed by authority of the By- Laws of said Companies; and that he signed said Power of Attorney as
Assistant Secretary of said Companies by like authority; and that he is acquainted with David B. Norris, Jr.. and knows him to be Vice President of said Companies; and that the
signature of David B. Norris, Jr., subscribed to said Power of Attorney is in the genuine handwriting of David B. Norris, Jr., and was thereto subscribed by authority of said By-
Laws and in deponent's presence.
Notarial Seal
tU/~.
KATHERINE J. AOElMR
NOTARY PUBUC OF NEW JfRSF'
Nc--.2316685
Commiuion Expi.... July lIS, 2014
CERTIFICATION
Extract from the By- Laws of FEDERAL tNSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY:
Notary Public
"All powers of attorney for and on behaij of the Company may and shall be executed in the name and on behaij of the Company, either by the Chairman or the
President or a Vice President or an Assistant Vice President, jointly with the Secretary or an Assistant Secretary, under their respective designations. The
signature of such officers may be engraved, printed or lithographed, The signature of each of the following offICers: Chairman, Presiden\, any Vice Presiden\, any
Assistant Vice Presiden\, any Secretary, any Assistant Secretary and the seal of the Company may be affixed by facsimile to any power of attorney or to any
certificate relating thereto appointing Assistant Secretaries or Attorneys- in- Fact for purposes only of executing and attesting bonds and undertakings and other
writings obligatory in the nature thereof, and any such power of attorney or certificate bearing such facsimile signature or facSimile seal shall be valid and binding
upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding upon the Company
with respect to any bond or undertaking to which it is attached."
I, Kenneth C. Wendel, Assistant Secretary of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY
(the "Companies") do hereby certify that
(i) the foregoing extract of the By- Laws of the Companies is true and correct,
(ii) the Companies are duly licensed and authorized to transact surety business in all 50 of the United States of America and the District of Columbia and are
authorized by the U.S. Treasury Department; further, Federal and Vigilant are licensed in Puerto Rico and the U.S. Virgin Islands, and Federal is licensed in
American Samoa, Guam, and each of the Provinces of Canada except Prince Edward Island; and
(iii) the foregoing Power of Attorney is true, correct and in full force and effect.
Given under my hand and seats of said Companies at Warren, NJ this 5TH day of OCTOBER, 2011
J!4Y><~~,reo^
IN THE EVENT YOU WISH TO NOTIFY US OF A CLAIM, VERIFY THE AUTHENTICITY OF THIS BOND OR NOTIFY US OF ANY OTHER
MATTER, PLEASE CONTACT US AT ADDRESS LISTED ABOVE, OR BY Telephone (908) 903- 3493 Fax (908) 903- 3656
e-mail: suretv<Cv.chubb.com
Form 15-10- 02258- U (Ed. 5- 03) CONSENT
EXHIBIT B: INSURANCE REQUIREMENTS
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in EXHIBIT B of this
solicitation, The Vendor shall procure and maintain property insurance upon the entire project, if
required, to the full insurable value of the scope of work.
The County and the Vendor waive against each other and the County's separate Vendors,
Contractors, Design Consultant, Subcontractors, agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the
proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors
and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining its own liability insurance,
Certificates issued as a result of the award of this solicitation must identify "For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board
of County Commissioners in Collier County, OR Collier County Government, OR Collier County,
The amounts and types of insurance coverage shall conform to the minimum requirements set forth in
EXHIBIT B with the use of Insurance Services Office (ISO) forms and endorsements or their
equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed
minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and
amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial
responsibility for such obligations. All self-insured retentions or deductibles will be Vendor's sole
responsibility.
Coveragellil shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation,l whichever is longer.
The Vendor and/or its insurance carrier shall provide thirty (30) days written notice to the County of
policy cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor
shall also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any
notices of expiration, cancellation, non-renewal or material change in coverage or limits received by
Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to
provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by
Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the
full extent permitted under such policy.
41
Should at any time the Vendor not maintain the insurance coveragew required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such
coveragew and charge the Vendor for such coveragew purchased. If Vendor fails to reimburse the
County for such costs within thirty (30) days after demand, the County has the right to offset these
costs from any amount due Vendor under this Agreement or any other agreement between the
County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it
be responsible for the coveragew purchased or the insurance company or companies used, The
decision of the County to purchase such insurance coveragew shall in no way be construed to be a
waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of
the Vendor to provide the County with such renewal certificate(s) shall be considered justification for
the County to terminate any and all contracts.
42
Insurance I Bond Type.
1. t8I Worker's
Compensation
2. t8I Employer's Liability
3. t8I Commercial General
Liability (Occurrence Form)
patterned after the current
ISO form
4. I2?J Indemnification
4. I2?J Automobile Liability
Collier County Florida
Insurance and Bonding Requirements
Required - Limits
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutory Limits and Requirements
$1.000,000 single limit per occurrence
Bodily Injury and Property Damage
$1,000.000 single limit per occurrence
To the maximum extent permitted by Florida law, the
ContractorNendor/Consultant shall indemnity and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the ContractorNendor/Consultant or anyone
employed or utilized by the ContractorNendor/Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
$ 1,000,000 Each Occurrence; Bodily Injury & Property Damage,
Owned/Non-owned/Hired; Automobile Included
5, 0 Other insurance as 0 Watercraft
noted:
$
Per Occurrence
o United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
o Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$
Per Occurrence
o Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
o Pollution
$
$
Per Occurrence
Per Occurrence
o Professional Liability $
. $ 500,000 each claim and in the aggregate
. $1,000,000 each claim and in the aggregate
. $2,000,000 each claim and in the aggregate
Per Occurrence
o Project Professional Liability
o Valuable Papers Insurance
$
$
Per Occurrence
Per Occurrence
43
6. t8J Bid bond
Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. t8J Performance and
Payment Bonds
For projects in excess of $200,000, bonds shall be submitted with the
executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as "A-" or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. [gJ Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Vendor shall provide County with certificates of insurance meeting the required
insurance provisions.
9. [gJ Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. [gJ The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR Collier County Government, OR Collier County.
11. [gJ Thirty (30) Days Cancellation Notice required.
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be
required within five (5) days of the award of this solicitation.
Name of Firm
Oldcastle Southern Group, Inc. d/b/a/ APAC Southeast, Inc. Date 8/31/2011
SI.V~ (Aa
Liberty Mutual Insurance Group
Vendor Signature
Print Name
Insurance Agency
Agent Name
Judith Balazentis
Telephone Number 412-231-1331
44
Certificate of Insurance
THlS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON YOU THE CERTIFIC'ArE HOLDER. THlS CERTIFICATE tS NOT AN
INSURANCE POLICY AND DOES NOT AMEND, EXlEND, OR ALTER THE COVERAGE AFFORDED BY THE POLICIES LISTED BELOW. POLICY LIMITS ARE NO LESS THAN THOSE
LISTED ALTHOUGH POLICIES MAY INCLUDE ADDITIONAL SUBLIMIT/LIMITS NOT LISTED BELOW.
This is to Certify that
I Oldcastle Southern Group Inc dba APAC Southeast
Inc
1451 Myrtle Street
I
Libertx
Mutual@
I Sarasota
FL 34234
NAME AND
ADDRESS
OF INSURED
~
is, at the issue date ofthis certificate, insured by the Company under the poticy(ies) tisted below. The insurance afforded by the tisted policy(ies) is subject to all their terms, exclusions and
Conditions and is not attered by any requirement. term or condition of any contract or other document with respect to which this certificate may be issued.
EXP DATE
TYPE OF POLICY o CONTINUOUS POLICY NUMBER LIMIT OF LIABILITY
o EXTENDED
III POLICY TERM
WORKERS W A 7 -C8D-004095-021 COVERAGE AFFORDED UNDER WC EMPLOYERS LIABILITY
9/1/2012 LAW OF THE FOLLOWING STATES:
COMPENSATION WC7-C81-004095-011 ALL STATES EXCLUDING Bodily Irtry by Accident
MONOPOLlSTICS STATES AND 1 000 000 Each Accident
NY Bodity Injury By Disease
OR,WI $1 000000
Bodity Injury By Disease
$1 000 000 Foeh P~'n'
COMMERCIAL 9/1/2012 TB2-C81-004095-111 Generat Aggregate
GENERAL LIABILITY $2 000 000
121 OCCURRENCE Products / Completed Operations Aggregate
o CLAIMS MADE $2 000 000
Each Occurrence
$2 000 000
I RETRO DATE I Personat & Advertising Injury $2 000 000
Per Person I Organization
O~fI:~E DAMAGE $100,000 rt~ER PROJECT AGGREGATE
AUTOMOBILE 9/1/2012 AS2-C81-004095-121 Each Accident-Singte Limit
LIABILITY $2,000,000 B.1. And P.D. Combined
[{] OWNED Each Person
[ZJ NON-OWNED Each Accident or Occurrence
[{] HIRED Each Accident or Occurrence
OTHER Auto: Comp Ded $10,OOO/ColI Ded $10,000
EVIDENCE OF COVERAGE
ADDITIONAL COMMENTS
RE: For any and all work performed on behalf of Collier County.
Collier County is listed as additional insured with regards to the general liability policies.
* If the certificate expiration date is continuous or extended term, you will be notified if coverage is terminated or reduced before the certificate expiration date.
NOTICE OF CANCELLA nON: (NOT APPLICABLE UNLESS A NUMBER OF DAYS IS ENTERED BELOW.)
BEFORE THE STATED EXPIRATION DATE THE COMPANY WILL NOT CANCEL OR REDUCE THE
INSURANCE AFFORDED UNDER THE ABOVE POLICIES UNTIL AT LEAST 30 DAYS NOTICE
OF SUCH CANCELLATION HAS BEEN MAILED TO:
Contract #11-5757 Oil Well Road Safety Improvents /1 ~
fCollier County Board of County Commissioners I ~ /oI~
Liberty Mutual
Insurance Group
.
. ..
" .
<='"
t:=
.:1:
U
Pittsburgh I 0387
12 Federal Street, Ste. 310
PittsburQh PA 15212-5706
OFFICE
Judith Balazentis
AUTHORIZED REPRESENTATIVE
3327 Tamiami Trail East
L!::aples FL 34112-4901 ~
This certificate is executed by LIBERTY MUTUAL INSURANCE GROUP as respects such insurance as is afforded by those Companies
LDI COI 268896 02 11
412-231-1331
PHONE
10/6/2011
DATE ISSUED
NM 772 07-10
Page 2
Contract #11-5757 Oil Well Road Safety Improvements
CERTIFICATE - ADDENDUM
NAMED INSURED
Oldcastle Southern Group, Inc.
d/b/a APAC-Southeast, Inc.
1451 Myrtle Street
Sarasota, FL 34234
CERTIFICATE HOLDER
Collier County Board of
County Commissioners
3327 Tamiami Trail East
Naples, Florida 34112-4901
Additional Comments:
Collier County Board of County Commissioners and their employees, officers and agents shall be an
additional insured, but only if required by written contract between Collier County Board of County
Commissioners and Oldcastle Southern Group d/b/a APAC-Southeast, Inc.; only to the extent of the
insurance limits required under this contract; only as to work performed or to be performed by or on
behalf of Oldcastle Southern Group, Inc. d/b/a APAC-Southeast, Inc. under this contract; and only with
respect to operations by or on behalf of Oldcastle Southern Group, Inc. d/b/a APAC-Southeast, Inc. or to
facilities of or used by Oldcastle Southern Group, Inc. d/b/a APAC-Southeast, Inc..
Insurance is primary and non-contributory
Before me, the undersigned authority, personally appeared
who after being duly sworn, deposes and says:
(1) In accordance with the Contract Documents and in consideration of $ paid,
("Contractor") releases and waives for itself and it's subcontractors,
material-men, successors and assigns, all claims demands, damages, costs and expenses, whether in contract or in tort,
against the Board of County Commissioners of Collier County, Florida, relating in any way to the performance of the
Agreement between Contractor and Owner dated , 2011 for the period from
to , excluding all retainage withheld and any pending claims or
disputes as expressly specified as follows:
(2) Contractor certifies for itself and its subcontractors, material-men, successors and assigns, that all charges for
labor, materials, supplies, lands, licenses and other expenses for which Owner might be sued or for which a lien or a
demand against any payment bond might be filed, have been fully satisfied and paid.
(3) To the maximum extent permitted by law, Contractor agrees to indemnify, defend and save harmless Owner from
all demands or suits, actions, claims of liens or other charges filed or asserted against the Owner arising out of the
performance by Contractor of the Work covered by this Release and Affidavit.
(4) This Release and Affidavit is given in connection with Contractor's [monthly/final] Application for Payment No.
CONTRACTOR
BY:
ITS:
President
DATE:
Witnesses
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this _ day of , 2011, by
,as ~ ,a
corporation, on behalf of the corporation. He/she is personally known to me or has produced
as identification and did (did not) take an oath.
My Commission Expires:
(Signature of Notary)
NAME:
(Legibly Printed)
(AFFIX OFFICIAL SEAL)
Notary Public, State of
Commissioner No.:
45
EXHIBITD: FORM OF CONTRACT APPLICATION FOR PAYMENT
(County Project Manager)
(County Department)
Collier County Board of County Commissioners (the OWNER) or
Collier County Water-Sewer District (the OWNER)
Bid No.
Project No.
Application Date
FROM:
(Contractor's Representative) Payment Application No,
(Contractor's Name) for Work accomplished through the Date:
(Contractor's Address)
RE:
(Project Name)
Percent Work completed to Date:
Percent Contract Time completed to Date
%
%
Original Contract Price: $
Total Change Orders to Date $
Revised Contract Amount $
Total value of Work Completed
and stored to Date $
Less Retainage $
Total Earned Less Retainage $
Less previous payment (s) $
AMOUNT DUE THIS
APPLICATION: $
Original Contract Time:
Revised Contract Time:
Retainage @ 10% thru[insert date] $
Retainage @ _% after [insert date] $
=
Liquidated Damages to be Accrued $
Remaining Contract Balance $
ATTACH SCHEDULE OF VALUES AND ACCOMPANYING DOCUMENTATION TO THIS APPLICATION
CONTRACTOR'S CERTIFICATION: The undersigned CONTRACTOR certifies that: (1) all previous progress payments
received from OWNER on account of Work done under the Contract referred to above have been applied to discharge in
full all obligations of CONTRACTOR incurred in connection with Work covered by prior Applications for Payment
numbered 1 through _ inclusive; (2) title to all materials and equipment incorporated in said Work or otherwise listed
in or covered by this Application for Payment will pass to OWNER at time of payment free and clear of all liens, claims,
security interests and encumbrances (except such as covered by Bond acceptable to OWNER); (3) all amounts have
been paid for work which previous payments were issued and received from the OWNER and that current payment is now
due; and (4) CONTRACTOR has only included amounts in this Application for Payment properly due and owing and
CONTRACTOR has not included within the above referenced amount any claims for unauthorized or changed Work that
has not been properly approved by Owner in writing and in advance of such Work.
By CONTRACTOR: (Contractor's Name)
(Signature) DATE:
(Type Name & Title)
(shall be signed by a duly authorized representative of CONTRACTOR)
Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION is recommended:
By Design Professional:
(DP's Name)
(Signature) DATE:
(Type Name & Title)
Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION is approved:
By OWNER'S Project Manager:
(Signature) DATE:
(Type Name and Title)
46
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EXHIBIT E: CHANGE ORDER
TO:
Project Name:
Bid No.:
Change Order No.:
Change Order Description
FROM: Collier County Government
Construction Agreement Dated:
Date:
Original Agreement Amount".,. ........ ... ........,., ..... .......,.. ,................$
Sum of previous Change Orders Amount ....................................... $
This Change Order Amount ..,.."..".............."...,............,.....,......... $
Revised Agreement Amount......,........................................,.."....... $
Original Contract Time in calendar days
Adjusted number of calendar days due to previous Change Orders
This Change Order adjusted time is
Revised Contract Time in calendar days
Original Notice to Proceed Date
Completion date based on original Contract Time
Revised completion date
Contractor's acceptance of this Change Order shall constitute a modification to the Agreement
and will be performed subject to all the same terms and conditions as contained in the
Agreement, as if the same were repeated in this acceptance. The adjustments, if any, to the
Agreement shall constitute a full and final settlement of any and all claims of the Contractor
arising out of, or related to, the change set forth herein, including claims for impact and delay
costs.
Prepared by: Date:
Project Manager
Recommended by:
Design Professional
Date:
Accepted by:
Date:
Contractor
Approved by:
Date:
Department Director
Approved by:
Date:
Division Administrator
Approved by:
Date:
Purchasing Department
Authorized by
Director
(For use by Owner: Fund Cost Center:
Numbe~ )
Date:
Object Code:
Project
51
EXHIBIT F: CERTIFICATE OF SUBSTANTIAL COMPLETION
OWNER'S Project No.
PROJECT:
Design Professional's Project No.
CONTRACTOR
Contract For
Contract Date
This Certificate of Substantial Completion applies to all Work under the Contract Documents or to the
following specified parts thereof:
To
OWNER
And
To
Substantial Completion is the state in the progress of the Work when the Work (or designated
portion) is sufficiently complete in accordance with the Contract Documents so that the Owner
can occupy or utilize the Work for its intended use. The Work to which this Certificate applies has
been inspected by authorized representatives of OWNER, CONTRACTOR AND DESIGN
PROFESSIONAL, and that Work is hereby declared to be substantially complete in accordance with the
requirements of the Contract Documents on:
DATE OF SUBSTANTIAL COMPLETION
A tentative list of items to be completed or corrected is attached hereto. This list may not be all-inclusive,
and the failure to include an item in it does not alter the responsibility of CONTRACTOR to complete all
the Work in accordance with the Contract Documents. The items in the tentative list shall be completed
or corrected by CONTRACTOR within days of the above date of Substantial Completion.
The responsibilities between OWNER and CONTRACTOR for security, operation, safety, maintenance,
heat, utilities, insurance and warranties shall be as follows:
RESPONSIBILITIES:
52
OWNER:
CONTRACTOR
The following documents are attached to and made a part of this Certificate:
This certificate does not constitute an acceptance of Work not in accordance with the Contract
Documents nor is it a release of CONTRACTOR'S obligation to complete the Work in accordance with the
Contract Documents.
Executed by Design Professional on
,2011
Design Professional
By:
Type Name and Title
CONTRACTOR accepts this Certificate of Substantial Completion on
,2011
CONTRACTOR
By:
Type Name and Title
OWNER accepts this Certificate of Substantial Completion on
,2011
OWNER
By:
Type Name and Title
53
EXHIBIT G: FINAL PAYMENT CHECKLIST
Bid No.: Project No.:
Contractor:
The following items have been secured by the
for the Project known as
Date:
,2011
and have been reviewed and found to comply with the requirements of the Contract Documents.
Original Contract Amount: Final Contract Amount:
Commencement Date:
Substantial Completion Time as set forth in the Agreement: Calendar Days.
Actual Date of Substantial Completion:
Final Completion Time as set forth in the Agreement: Calendar Days.
Actual Final Completion Date:
YES NO
1. All Punch List items completed on
2. Warranties and Guarantees assigned to Owner (attach to this form).
3. Effective date of General one year warranty from Contractor is:
4. 2 copies of Operation and Maintenance manuals for equipment and
system submitted (list manuals in attachment to this form).
5. As-Built drawings obtained and dated:
6. Owner personnel trained on system and equipment operation.
7. Certificate of Occupancy No.:
issued on (attach to this form).
8. Certificate of Substantial Completion issued on
9. Final Payment Application and Affidavits received from Contractor on:
10. Consent of Surety received on
11. Operating Department personnel notified Project is in operating phase.
12. All Spare Parts or Special Tools provided to Owner:
13. Finished Floor Elevation Certificate provided to Owner:
14. Other:
If any of the above is not applicable, indicate by N/A.
explanation.
Acknowledgments:
By Contractor:
If NO is checked for any of the above, attach
(Company Name)
(Signature)
(Typed Name & Title)
By Design
Professional:
(Firm Name)
(Signature)
(Typed Name & Title)
(Department Name)
(Signature)
(Name & Title)
By Owner:
55
EXHIBIT H: GENERAL TERMS AND CONDITIONS
1. INTENT OF CONTRACT DOCUMENTS.
1 .1 It is the intent of the Contract Documents to describe a functionally complete
Project (or portion thereof) to be constructed in accordance with the Contract
Documents. Any work, materials or equipment that may reasonably be inferred from
the Contract Documents as being required to produce the intended result shall be
supplied whether or not specifically called for, When words which have a well known
technical or trade meaning are used to describe work, materials or equipment, such
words shall be interpreted in accordance with that meaning. Reference to standard
specifications, manuals or codes of any technical society, organization or association or
to the laws or regulations of any governmental authority having jurisdiction over the
Project, whether such reference be specific or by implication, shall mean the latest
standard specification, manual, code, law or regulation in effect at the time the Work is
performed, except as may be otherwise specifically stated herein.
1.2 If before or during the performance of the Work Contractor discovers a conflict,
error or discrepancy in the Contract Documents, Contractor immediately shall report
same to the Project Manager in writing and before proceeding with the Work affected
thereby shall obtain a written interpretation or clarification from the Project Manager;
said interpretation or clarification from the Project Manager may require Contractor to
consult directly with Design Professional or some other third party, as directed by
Project Manager. Contractor shall take field measurements and verify field conditions
and shall carefully compare such field measurements and conditions and other
information known to Contractor with the Contract Documents before commencing any
portion of the Work.
1.3 Drawings are intended to show general arrangements, design and extent of Work
and are not intended to serve as shop drawings. Specifications are separated into
divisions for convenience of reference only and shall not be interpreted as establishing
divisions for the Work, trades, subcontracts, or extent of any part of the Work. In the
event of a discrepancy between or among the drawings, specifications or other Contract
Document provisions, Contractor shall be required to comply with the provision which is
the more restrictive or stringent requirement upon the Contractor, as determined by the
Project Manager. Unless otherwise specifically mentioned, all anchors, bolts, screws,
fittings, fillers, hardware, accessories, trim and other parts required in connection with
any portion of the Work to make a complete, serviceable, finished and first quality
installation shall be furnished and installed as part of the Work, whether or not called for
by the Contract Documents.
2. INVESTIGATION AND UTILITIES.
2.1 Subject to Section 2.3 below, Contractor shall have the sole responsibility of
satisfying itself concerning the nature and location of the Work and the general and
local conditions, and particularly, but without limitation, with respect to the following:
those affecting transportation, access, disposal, handling and storage of materials;
availability and quality of labor; water and electric power; availability and condition of
roads; work area; living facilities; climatic conditions and seasons; physical conditions at
56
the work-site and the project area as a whole; topography and ground surface
conditions; nature and quantity of the surface materials to be encountered; subsurface
conditions; equipment and facilities needed preliminary to and during performance of
the Work; and all other costs associated with such performance. The failure of
Contractor to acquaint itself with any applicable conditions shall not relieve Contractor
from any of its responsibilities to perform under the Contract Documents, nor shall it be
considered the basis for any claim for additional time or compensation.
2.2 Contractor shall locate all existing roadways, railways, drainage facilities and
utility services above, upon, or under the Project site, said roadways, railways, drainage
facilities and utilities being referred to in this Sub-Section 2.2 as the "Utilities".
Contractor shall contact the owners of all Utilities to determine the necessity for
relocating or temporarily interrupting any Utilities during the construction of the Project.
Contractor shall schedule and coordinate its Work around any such relocation or
temporary service interruption. Contractor shall be responsible for properly shoring,
supporting and protecting all Utilities at all times during the course of the Work. The
Contractor is responsible for coordinating all other utility work so as to not interfere with
the prosecution of the Work (except those utilities to be coordinated by the Owner as
may be expressly described elsewhere in the Contract Documents),
2.3 Notwithstanding anything in the Contract Documents to the contrary, if conditions
are encountered at the Project site which are (i) subsurface or otherwise concealed
physical conditions which differ materially from those indicated in the Contract
Documents or (ii) unknown physical conditions of an unusual nature, which differ
materially from those ordinarily found to exist and generally recognized as inherent in
construction activities of the character provided for in the Contract Documents, and
which reasonably should not have been discovered by Contractor as part of its scope of
site investigative services required pursuant to the terms of the Contract Documents,
then Contractor shall provide Owner with prompt written notice thereof before conditions
are disturbed and in no event later than three (3) calendar days after first observance of
such conditions. Owner and Design Professional shall promptly investigate such
conditions and, if they differ materially and cause an increase or decrease in
Contractor's cost of, or time required for, performance of any part of the Work, Owner
will acknowledge and agree to an equitable adjustment to Contractor's compensation or
time for performance, or both, for such Work. If Owner determines that the conditions at
the site are not materially different from those indicated in the Contract Documents or
not of an unusual nature or should have been discovered by Contractor as part of its
investigative services, and that no change in the terms of the Agreement is justified,
Owner shall so notify Contractor in writing, stating its reasons. Claims by Contractor in
opposition to such determination by Owner must be made within seven (7) calendar
days after Contractor's receipt of Owner's written determination notice. If Owner and
Contractor cannot agree on an adjustment to Contractor's cost or time of performance,
the dispute resolution procedure set forth in the Contract Documents shall be complied
with by the parties.
3. SCHEDULE.
3.1 The Contractor, within ten (10) calendar days after receipt of the Notice of Award,
shall prepare and submit to Project Manager, for their review and approval, a progress
57
schedule for the Project (herein "Progress Schedule"). The Progress Schedule shall
relate to all Work required by the Contract Documents, and shall utilize the Critical Path
method of scheduling and shall provide for expeditious and practicable execution of the
Work within the Contract Time. The Progress Schedule shall indicate the dates for
starting and completing the various stages of the Work.
3.2 The Progress Schedule shall be updated monthly by the Contractor. All monthly
updates to the Progress Schedule shall be subject to the Project Manager's review and
approval. Contractor shall submit the updates to the Progress Schedule with its
monthly Applications for Payment noted below. The Project Manager's review and
approval of the submitted Progress Schedule updates shall be a condition precedent to
the Owner's obligation to pay Contractor.
3.3 All work under this Agreement shall be performed in accordance with the
requirements of all Collier County Noise Ordinances then in effect. Unless otherwise
specified, work will generally be limited to the hours of 7:00 a.m. to 5:00 p.m., Monday
through Friday. No Lane Closures between 6:00 am to 9:00 am and from 3:00 pm
TO 7:00 pm Monday throuQh Friday. No work shall be performed outside the
specified hours without the prior approval of the Project Manager.
4. PROGRESS PAYMENTS.
4.1 Prior to submitting its first monthly Application for Payment, Contractor shall
submit to Project Manager, for their review and approval, a schedule of values based
upon the Contract Price, listing the major elements of the Work and the dollar value for
each element. After its approval by the Project Manager, this schedule of values shall
be used as the basis for the Contractor's monthly Applications for Payment. This
schedule shall be updated and submitted each month along with a completed copy of
the Application for Payment form signed by the Contractor's authorized representative
and attached to the Agreement as Exhibit D.
4.2 Prior to submitting its first monthly Application for Payment, Contractor shall
provide to the Project Manager the list of its Subcontractors and materialmen submitted
with its Bid showing the work and materials involved and the dollar amount of each
subcontract and purchase order. Contractor acknowledges and agrees that any
modifications to the list of Subcontractors submitted with Contractor's Bid and any
subsequently identified Subcontractors are subject to Owner's prior written approval.
The first Application for Payment shall be submitted no earlier than thirty (30) days after
the Commencement Date. Notwithstanding anything herein to the contrary, if approved
by Owner in its sole discretion, Contractor may submit its invoice for any required
Payment and Performance Bonds prior to the first Application of Payment provided that
Contractor has furnished Owner certified copies of the receipts evidencing the premium
paid by Contractor for the bonds.
4.3 Contractor shall submit all Applications for Payment to Julio Ordonez, Collier
County Growth Management Division, located at 2885 S. Horseshoe Drive, Naples
Florid 341 04.
58
4.4 Unless expressly approved by Owner in advance and in writing, said approval at
Owner's sole discretion, Owner is not required to make any payment for materials or
equipment that have not been incorporated into the Project. If payment is requested on
the basis of materials and equipment not incorporated into the Project, but delivered
and suitably stored at the site or at another location, and such payment and storage
have been agreed to by Owner in writing, the Application for Payment also shall be
accompanied by a bill of sale, invoice or other documentation warranting that the Owner
has received the materials and equipment free and clear of all liens, charges, security
interests and encumbrances, together with evidence that the materials and equipment
are covered by appropriate property insurance and other arrangements to protect
Owner's interest therein, all of which shall be subject to the Owner's satisfaction.
Thereafter, with each Application for Payment, Contractor also shall complete and
submit to Owner as part of its Application for Payment, the Stored Materials Record
attached hereto and made a part hereof as Exhibit D.
4.5 Contractor shall submit six (6) copies of its monthly Application for Payment to
the Project Manager or his or her designee, as directed by Owner (which designee may
include the Design Professional). After the date of each Application for Payment is
stamped as received and within the timeframes set forth in Section 218.735 F.S., the
Project Manager, or Design Professional, shall either: (1) Indicate its approval of the
requested payment; (2) indicate its approval of only a portion of the requested payment,
stating in writing its reasons therefore; or (3) return the Application for Payment to the
Contractor indicating, in writing, the reason for refusing to approve payment. Payments
of proper invoices in the amounts approved shall be processed and paid in accordance
with Section 218.735, F.S. and the administrative procedures established by the
County's Purchasing Department and the Clerk of Court's Finance Department
respectively.
In the event of a total denial by Owner and return of the Application for Payment by the
Project Manager, the Contractor may make the necessary corrections and re-submit the
Application for Payment. The Owner shall, within ten (10) business days after the
Application for Payment is stamped and received and after Project Manager approval of
an Application for Payment, pay the Contractor the amounts so approved.
4.6 Owner shall retain ten percent (10%) of the gross amount of each monthly
payment request or ten percent (10%) of the portion thereof approved by the Project
Manager for payment, whichever is less. Such sum shall be accumulated and not
released to Contractor until final payment is due unless otherwise agreed to by the
Owner in accordance with Florida Statute 255.078. The Project Manager shall have the
discretion to establish, in writing, a schedule to periodically reduce the percentage of
cumulative retainage held throughout the course of the Project schedule, Owner shall
reduce the amount of the retainage withheld on each payment request subsequent to
fifty percent (50%) completion subject to the guidelines set forth in Florida Statute
255.078 and as set forth in the Owner's Purchasing Policy.
4,7 Monthly payments to Contractor shall in no way imply approval or acceptance of
Contractor's Work.
59
4.8 Each Application for Payment, subsequent to the first pay application, shall be
accompanied by a Release and Affidavit, in the form attached as Exhibit C,
acknowledging Contractor's receipt of payment in full for all materials, labor, equipment
and other bills that are then due and payable by Owner with respect to the current
Application for Payment. Further, to the extent directed by Owner and in Owner's sole
discretion, Contractor shall also submit a Release and Affidavit from each
Subcontractor, sub-subcontractor, or supplier in the form attached as Exhibit C
acknowledging that each Subcontractor, sub-subcontractor or supplier has been paid in
full through the previous month's Application for Payment. The Owner shall not be
required to make payment until and unless these affidavits are furnished by Contractor,
4.9 Contractor agrees and understands that funding limitations exist and that the
expenditure of funds must be spread over the duration of the Project at regular intervals
based on the Contract Amount and Progress Schedule. Accordingly, prior to submitting
its first monthly Application for Payment, Contractor shall prepare and submit for Project
Manager's review and approval, a detailed Project Funding Schedule, which shall be
updated as necessary and approved by Owner to reflect approved adjustments to the
Contract Amount and Contract Time. No voluntary acceleration or early completion of
the Work shall modify the time of payments to Contractor as set forth in the approved
Project Funding Schedule.
4.10 Notwithstanding anything in the Contract Documents to the contrary, Contractor
acknowledges and agrees that in the event of a dispute concerning payments for Work
performed under this Agreement, Contractor shall continue to perform the Work
required of it under this Agreement pending resolution of the dispute provided that
Owner continues to pay Contractor all amounts that Owner does not dispute are due
and payable.
4.11 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6)
months after completion of contract. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of "laches"
as untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this agreement.
5. PAYMENTS WITHHELD.
5.1 The Project Manager may decline to approve any Application for Payment, or
portions thereof, because of subsequently discovered evidence or subsequent
inspections that reveal non-compliance with the Contract Documents. The Project
Manager may nullify the whole or any part of any approval for payment previously
issued and Owner may withhold any payments otherwise due Contractor under this
Agreement or any other agreement between Owner and Contractor, to such extent as
may be necessary in the Owner's opinion to protect it from loss because of:
(a) defective Work not remedied; (b) third party claims filed or reasonable evidence
indicating probable filing of such claims; (c) failure of Contractor to make payment
properly to subcontractors or for labor, materials or equipment; (d) reasonable doubt
that the Work can be completed for the unpaid balance of the Contract Amount; (e)
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reasonable indication that the Work will not be completed within the Contract Time; (f)
unsatisfactory prosecution of the Work by the Contractor; or (g) any other material
breach of the Contract Documents by Contractor.
5.2 If any conditions described in 5.1. are not remedied or removed, Owner may,
after three (3) days written notice, rectify the same at Contractor's expense. Provided
however, in the event of an emergency, Owner shall not be required to provide
Contractor any written notice prior to rectifying the situation at Contractor's expense.
Owner also may offset against any sums due Contractor the amount of any liquidated or
non-liquidated obligations of Contractor to Owner, whether relating to or arising out of
this Agreement or any other agreement between Contractor and Owner.
5.3 In instances where the successful contractor may owe debts (including, but not
limited to taxes or other fees) to Collier County and the contractor has not satisfied nor
made arrangement to satisfy these debts, the County reserves the right to off-set the
amount owed to the County by applying the amount owed to the vendor or contractor for
services performed of for materials delivered in association with a contract.
6. FINAL PAYMENT.
6.1 Owner shall make final payment to Contractor in accordance with Section
218.735, F.S. and the administrative procedures established by the County's
Purchasing Department and the Clerk of Court's Finance Department after the Work is
finally inspected and accepted by Project Manager as set forth with Section 20.1 herein,
provided that Contractor first, and as an explicit condition precedent to the accrual of
Contractor's right to final payment, shall have furnished Owner with a properly executed
and notarized copy of the Release and Affidavit attached as Exhibit C, as well as, a duly
executed copy of the Surety's consent to final payment and such other documentation
that may be required by the Contract Documents and the Owner. Prior to release of
final payment and final retainage, the Contractor's Representative and the Project
Manager shall jointly complete the Final Payment Checklist, a representative copy of
which is attached to this Agreement as Exhibit G.
6.2 Contractor's acceptance of final payment shall constitute a full waiver of any and
all claims by Contractor against Owner arising out of this Agreement or otherwise
relating to the Project, except those previously made in writing in accordance with the
requirements of the Contract Documents and identified by Contractor as unsettled in its
final Application for Payment. Neither the acceptance of the Work nor payment by
Owner shall be deemed to be a waiver of Owner's right to enforce any obligations of
Contractor hereunder or to the recovery of damages for defective Work not discovered
by the Design Professional or Project Manager at the time of final inspection.
7 . SUBMITTALS AND SUBSTITUTIONS.
7.1 Contractor shall carefully examine the Contract Documents for all requirements
for approval of materials to be submitted such as shop drawings, data, test results,
schedules and samples. Contractor shall submit all such materials at its own expense
and in such form as required by the Contract Documents in sufficient time to prevent
any delay in the delivery of such materials and the installation thereof.
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7.2 Whenever materials or equipment are specified or described in the Contract
Documents by using the name of a proprietary item or the name of a particular supplier,
the naming of the item is intended to establish the type, function and quality required.
Unless the name is followed by words indicating that no substitution is permitted,
materials or equipment of other suppliers may be accepted by Owner if sufficient
information is submitted by Contractor to allow the Owner to determine that the material
or equipment proposed is equivalent or equal to that named. Requests for review of
substitute items of material and equipment will not be accepted by Owner from anyone
other than Contractor and all such requests must be submitted by Contractor to Project
Manager within thirty (30) calendar days after Notice of Award is received by
Contractor, unless otherwise mutually agreed in writing by Owner and Contractor,
7.3 If Contractor wishes to furnish or use a substitute item of material or equipment,
Contractor shall make application to the Project Manager for acceptance thereof,
certifying that the proposed substitute shall adequately perform the functions and
achieve the results called for by the general design, be similar and of equal substance
to that specified and be suited to the same use as that specified. The application shall
state that the evaluation and acceptance of the proposed substitute will not prejudice
Contractor's achievement of substantial completion on time, whether or not acceptance
of the substitute for use in the Work will require a change in any of the Contract
Documents (or in the provisions of any other direct contract with Owner for the Project)
to adapt the design to the proposed substitute and whether or not incorporation or use
by the substitute in connection with the Work is subject to payment of any license fee or
royalty. All variations of the proposed substitute from that specified will be identified in
the application and available maintenance, repair and replacement service shall be
indicated. The application also shall contain an itemized estimate of all costs that will
result directly or indirectly from acceptance of such substitute, including costs for
redesign and claims of other contractors affected by the resulting change, all of which
shall be considered by the Project Manager in evaluating the proposed substitute, The
Project Manager may require Contractor to furnish at Contractor's expense additional
data about the proposed substitute.
7.4 If a specific means, method, technique, sequence or procedure of construction is
indicated in or required by the Contract Documents, Contractor may furnish or utilize a
substitute means, method, sequence, technique or procedure of construction
acceptable to the Project Manager, if Contractor submits sufficient information to allow
the Project Manager to determine that the substitute proposed is equivalent to that
indicated or required by the Contract Documents. The procedures for submission to
and review by the Project Manager shall be the same as those provided herein for
substitute materials and equipment.
7.5 The Project Manager shall be allowed a reasonable time within which to evaluate
each proposed substitute and, if need be, to consult with the Design Professional. No
substitute will be ordered, installed or utilized without the Project Manager's prior written
acceptance which shall be evidenced by a Change Order, a Work Directive Change, a
Field Order or an approved Shop Drawing. The Owner may require Contractor to
furnish at Contractor's expense a special performance guarantee or other surety with
respect to any substitute. The Project Manager will record time required by the Project
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Manager and the Project Manager's consultants in evaluating substitutions proposed by
Contractor and making changes in the Contract Documents occasioned thereby.
Whether or not the Owner accepts a proposed substitute, Contractor shall reimburse
Owner for the charges of the Design Professional and the Design Professional's
consultants for evaluating each proposed substitute.
8. DAILY REPORTS, AS-BUlL TS AND MEETINGS.
8.1 Unless waived in writing by Owner, Contractor shall complete and submit to
Project Manager on a weekly basis a daily log of the Contractor's work for the preceding
week in a format approved by the Project Manager. The daily log shall document all
activities of Contractor at the Project site including, but not limited to, the following:
8.1.1 Weather conditions showing the high and low temperatures during
work hours, the amount of precipitation received on the Project site, and any other
weather conditions which adversely affect the Work;
8.1.2
8.1.3
personnel;
Soil conditions which adversely affect the Work;
The hours of operation by Contractor's and Sub-Contractor's
8,1.4 The number of Contractor's and Sub-Contractor's personnel present
and working at the Project site, by subcontract and trade;
8.1.5 All equipment present at the Project site, description of equipment use
and designation of time equipment was used (specifically indicating any down time);
8.1.6 Description of Work being performed at the Project site;
8.1.7 Any unusual or special occurrences at the Project site;
8.1.8 Materials received at the Project site;
8.1.9 A list of all visitors to the Project
8.1.10 Any problems that might impact either the cost or quality of the Work or
the time of performance.
The daily log shall not constitute nor take the place of any notice required to be given by
Contractor to Owner pursuant to the Contract Documents.
8.2 Contractor shall maintain in a safe place at the Project site one record copy of
the Contract Documents, including, but not limited to, all drawings, specifications,
addenda, amendments, Change Orders, Work Directive Changes and Field Orders, as
well as all written interpretations and clarifications issued by the Design Professional, in
good order and annotated to show all changes made during construction. The
annotated drawings shall be continuously updated by the Contractor throughout the
prosecution of the Work to accurately reflect all field changes that are made to adapt the
Work to field conditions, changes resulting from Change Orders, Work Directive
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Changes and Field Orders, and all concealed and buried installations of piping, conduit
and utility services. All buried and concealed items, both inside and outside the Project
site, shall be accurately located on the annotated drawings as to depth and in
relationship to not less than two (2) permanent features (e.g. interior or exterior wall
faces). The annotated drawings shall be clean and all changes, corrections and
dimensions shall be given in a neat and legible manner in a contrasting color. The
"As-Built" record documents, together with all approved samples and a counterpart of all
approved shop drawings shall be available to the Project Manager or Design
Professional for reference. Upon completion of the Work and as a condition precedent
to Contractor's entitlement to final payment, these "As-Built" record documents, samples
and shop drawings shall be delivered to Project Manager by Contractor for Owner.
8.3 Contractor shall keep all records and supporting documentation which concern or
relate to the Work hereunder for a minimum of five (5) years from the date of
termination of this Agreement or the date the Project is completed or such longer period
as may be required by law, whichever is later. Owner, or any duly authorized agents or
representatives of Owner, shall have the right to audit, inspect and copy all such
records and documentation as often as they deem necessary during the period of this
Agreement and during the document retention period noted above; provided, however,
such activity shall be conducted only during normal business hours.
9. CONTRACT TIME AND TIME EXTENSIONS.
9,1 Contractor shall diligently pursue the completion of the Work and coordinate the
Work being done on the Project by its subcontractors and material-men, as well as
coordinating its Work with all work of others at the Project Site, so that its Work or the
work of others shall not be delayed or impaired by any act or omission by Contractor.
Contractor shall be solely responsible for all construction means, methods, techniques,
sequences, and procedures, as well as coordination of all portions of the Work under
the Contract Documents, and the coordination of Owner's suppliers and contractors as
set forth in Paragraph 12.2. herein.
9.2 Should Contractor be obstructed or delayed in the prosecution of or completion
of the Work as a result of unforeseeable causes beyond the control of Contractor, and
not due to its fault or neglect, including but not restricted to acts of Nature or of the
public enemy, acts of government, fires, floods, epidemics, quarantine regulation,
strikes or lockouts, Contractor shall notify the Owner in writing within forty-eight (48)
hours after the commencement of such delay, stating the cause or causes thereof, or be
deemed to have waived any right which Contractor may have had to request a time
extension.
9.3 No interruption, interference, inefficiency, suspension or delay in the
commencement or progress of the Work from any cause whatever, including those for
which Owner may be responsible, in whole or in part, shall relieve Contractor of its duty
to perform or give rise to any right to damages or additional compensation from Owner.
Contractor expressly acknowledges and agrees that it shall receive no damages for
delay. Contractor's sole remedy, if any, against Owner will be the right to seek an
extension to the Contract Time; provided, however, the granting of any such time
extension shall not be a condition precedent to the aforementioned "No Damage For
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Delay" provision. This paragraph shall expressly apply to claims for early completion,
as well as to claims based on late completion.
9.4 In no event shall any approval by Owner authorizing Contractor to continue
performing Work under this Agreement or any payment issued by Owner to Contractor
be deemed a waiver of any right or claim Owner may have against Contractor for delay
damages hereunder.
10. CHANGES IN THE WORK.
10.1 Owner shall have the right at any time during the progress of the Work to
increase or decrease the Work. Promptly after being notified of a change, Contractor
shall submit an itemized estimate of any cost or time increases or savings it foresees as
a result of the change. Except in an emergency endangering life or property, or as
expressly set forth herein, no addition or changes to the Work shall be made except
upon written order of Owner, and Owner shall not be liable to the Contractor for any
increased compensation without such written order. No officer, employee or agent of
Owner is authorized to direct any extra or changed work orally. Any alleged changes
must be approved by Owner in writing prior to starting such items. Owner will not be
responsible for the costs of any changes commenced without Owner's express prior
written approval. Failure to obtain such prior written approval for any changes will be
deemed: (i) a waiver of any claim by Contractor for such items and (ii) an admission by
Contractor that such items are in fact not a change but rather are part of the Work
required of Contractor hereunder.
10.2 A Change Order, in the form attached as Exhibit E to this Agreement, shall be
issued and executed promptly after an agreement is reached between Contractor and
Owner concerning the requested changes. Contractor shall promptly perform changes
authorized by duly executed Change Orders. The Contract Amount and Contract Time
shall be adjusted in the Change Order in the manner as Owner and Contractor shall
mutually agree.
10.3 If Owner and Contractor are unable to agree on a Change Order for the
requested change, Contractor shall, nevertheless, promptly perform the change as
directed by Owner in a written Work Directive Change. In that event, the Contract
Amount and Contract Time shall be adjusted as directed by Owner. If Contractor
disagrees with the Owner's adjustment determination, Contractor must make a claim
pursuant to Section 11 of these General Conditions or else be deemed to have waived
any claim on this matter it might otherwise have had.
10.4 In the event a requested change results in an increase to the Contract Amount,
the amount of the increase shall be limited to the Contractor's reasonable direct labor
and material costs and reasonable actual equipment costs as a result of the change
(including allowance for labor burden costs) plus a maximum ten percent (10%) markup
for all overhead and profit. In the event such change Work is performed by a
Subcontractor, a maximum ten percent (10%) markup for all overhead and profit for all
Subcontractors' and sub-subcontractors' direct labor and material costs and actual
equipment costs shall be permitted, with a maximum five percent (5%) markup thereon
by the Contractor for all of its overhead and profit, for a total maximum markup of fifteen
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percent (15%). All compensation due Contractor and any Subcontractor or
sub-subcontractor for field and home office overhead is included in the markups noted
above. Contractor's and Sub-Contractor's bond costs associated with any change order
shall be included in the overhead and profit expenses and shall not be paid as a
separate line item. No markup shall be placed on sales tax, shipping or subcontractor
markup.
10.5 Owner shall have the right to conduct an audit of Contractor's books and records
to verify the accuracy of the Contractor's claim with respect to Contractor's costs
associated with any Change Order or Work Directive Change.
10.6 The Project Manager shall have authority to order minor changes in the Work not
involving an adjustment to the Contract Amount or an extension to the Contract Time
and not inconsistent with the intent of the Contract Documents. Such changes may be
effected by Field Order or by other written order. Such changes shall be binding on the
Contractor,
10.7 Any modifications to this Contract shall be in compliance with the County
Purchasing Policy and Administrative Procedures in effect at the time such
modifications are authorized.
11. CLAIMS AND DISPUTES.
11 .1 Claim is a demand or assertion by one of the parties seeking an adjustment or
interpretation of the terms of the Contract Documents, payment of money, extension of
time or other relief with respect to the terms of the Contract Documents. The term
"Claim" also includes other disputes and matters in question between Owner and
Contractor arising out of or relating to the Contract Documents. The responsibility to
substantiate a Claim shall rest with the party making the Claim.
11 .2 Claims by the Contractor shall be made in writing to the Project Manager within
forty-eight (48) hours from when the Contractor knew or should have known of the event
giving rise to such Claim or else the Contractor shall be deemed to have waived the
Claim. Written supporting data shall be submitted to the Project Manager within fifteen
(15) calendar days after the occurrence of the event, unless the Owner grants additional
time in writing, or else the Contractor shall be deemed to have waived the Claim. All
Claims shall be priced in accordance with the provisions of Subsection 10.4.
11.3 The Contractor shall proceed diligently with its performance as directed by the
Owner, regardless of any pending Claim, action, suit or administrative proceeding,
unless otherwise agreed to by the Owner in writing. Owner shall continue to make
payments in accordance with the Contract Documents during the pendency of any
Claim.
12. OTHER WORK.
12.1 Owner may perform other work related to the Project at the site by Owner's own
forces, have other work performed by utility owners or let other direct contracts. If the
fact that such other work is to be performed is not noted in the Contract Documents,
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written notice thereof will be given to Contractor prior to starting any such other work. If
Contractor believes that such performance will involve additional expense to Contractor
or require additional time, Contractor shall send written notice of that fact to Owner and
Design Professional within forty-eight (48) hours of being notified of the other work. If
the Contractor fails to send the above required forty-eight (48) hour notice, the
Contractor will be deemed to have waived any rights it otherwise may have had to seek
an extension to the Contract Time or adjustment to the Contract Amount.
12.2 Contractor shall afford each utility owner and other contractor who is a party to
such a direct contract (or Owner, if Owner is performing the additional work with
Owner's employees) proper and safe access to the site and a reasonable opportunity
for the introduction and storage of materials and equipment and the execution of such
work and shall properly connect and coordinate its Work with theirs. Contractor shall do
all cutting, fitting and patching of the Work that may be required to make its several
parts come together properly and integrate with such other work. Contractor shall not
endanger any work of others by cutting, excavating or otherwise altering their work and
will only cut or alter their work with the written consent of the Project Manager and the
others whose work will be affected. The duties and responsibilities of Contractor under
this paragraph are for the benefit of such utility owners and other Contractors to the
extent that there are comparable provisions for the benefit of Contractor in said direct
contracts between Owner and such utility owners and other contractors.
12.3 If any part of Contractor's Work depends for proper execution or results upon the
work of any other contractor or utility owner (or Owner), Contractor shall inspect and
promptly report to Project Manager in writing any delays, defects or deficiencies in such
work that render it unavailable or unsuitable for such proper execution and results.
Contractor's failure to report will constitute an acceptance of the other work as fit and
proper for integration with Contractor's Work.
13. INDEMNIFICATION AND INSURANCE.
13.1 To the maximum extent permitted by Florida law, Contractor shall indemnify and
hold harmless Owner and its officers and employees from any and all liabilities, claims,
damages, penalties, demands, judgments, actions, proceedings, losses or costs,
including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether
resulting from any claimed breach of this Agreement by Contractor or from personal
injury, property damage, direct or consequential damages, or economic loss, to the
extent caused by the negligence, recklessness, or intentional wrongful misconduct of
Contractor or anyone employed or utilized by the Contractor in the performance of this
Agreement.
13.2 The duty to defend under this Article 13 is independent and separate from the
duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the
Contractor, Owner and any indemnified party. The duty to defend arises immediately
upon presentation of a claim by any party and written notice of such claim being
provided to Contractor. Contractor's obligation to indemnify and defend under this
Article 13 will survive the expiration or earlier termination of this Agreement until it is
determined by final judgment that an action against the Owner or an indemnified party
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for the matter indemnified hereunder is fully and finally barred by the applicable statute
of limitations.
13.3 Contractor shall obtain and carry, at all times during its performance under the
Contract Documents, insurance of the types and in the amounts set forth in Exhibit B to
the Agreement. Further, the Contractor shall at all times comply with all of the terms,
conditions, requirements and obligations set forth under Exhibit B.
14. COMPLIANCE WITH LAWS.
14.1 Contractor agrees to comply, at its own expense, with all federal, state and local
laws, codes, statutes, ordinances, rules, regulations and requirements applicable to the
Project, including but not limited to those dealing with taxation, worker's compensation,
equal employment and safety (including, but not limited to, the Trench Safety Act,
Chapter 553, Florida Statutes). If Contractor observes that the Contract Documents are
at variance therewith, it shall promptly notify Project Manager in writing. To the extent
any law, rule, regulation, code, statute, or ordinance requires the inclusion of certain
terms in this Agreement in order for this Agreement to be enforceable, such terms shall
be deemed included in this Agreement. Notwithstanding anything in the Contract
Documents to the contrary, it is understood and agreed that in the event of a change in
any applicable laws, ordinances, rules or regulations subsequent to the date this
Agreement was executed that increases the Contractor's time or cost of performance of
the Work, Contractor is entitled to a Change Order for such increases, except to the
extent Contractor knew or should have known of such changes prior to the date of this
Agreement.
14.2 By executing and entering into this agreement, the Contractor is formally
acknowledging without exception or stipulation that it is fully responsible for complying
with the provisions of the Immigration Reform and Control Act of 1986 as located at 8
U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended,
Failure by the Contractor to comply with the laws referenced herein shall constitute a
breach of this agreement and the County shall have the discretion to unilaterally
terminate this agreement immediately.
14,3 Statute;; and executive orders require employers to abide by the immigration laws
of the United States and to employ only individuals who are eligible to work in the
United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of
Homeland Security (DHS) in partnership with the Social Security Administration (SSA),
provides an Internet-based means of verifying employment eligibility of workers in the
United States; it is not a substitute for any other employment eligibility verification
requirements. The program will be used for Collier County formal Invitations to Bid
(ITB) and Request for Proposals (RFP) including professional services and construction
services.
Exceptions to the program:
. Commodity based procurement where no services are provided.
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. Where the requirement for the affidavit IS waived by the Board of County
Comm issioners
Bidders are required to enroll in the E-Verify program, and provide acceptable evidence
of their enrollment, at the time of the submission of the vendor's/bidder's proposal.
Acceptable evidence consists of a copy of the properly completed E-Verify Company
Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for
the company. Vendors are also required to provide the Collier County Purchasing
Department an executed affidavit certifying they shall comply with the E-Verify Program.
The affidavit is attached to the solicitation documents. If the Bidder does not comply
with providinQ both the acceptable E-Verify evidence and the executed affidavit
the bidder's proposal may be deemed non-responsive.
Additionally, vendors shall require all subcontracted vendors to use the E-Verify system
for all purchases not covered under the "Exceptions to the program" clause above. For
additional information regarding the Employment Eligibility Verification System (E-
Verify) program visit the following website: http://www.dhs.gov/E-Verify. It shall be the
vendor's responsibility to familiarize themselves with all rules and regulations governing
this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) recelvmg an
award shall be fully responsible for complying with the provisions of the Immigration
Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations
relating thereto, as either may be amended and with the provisions contained within this
affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or
the provisions of this affidavit shall constitute a breach of the award agreement and the
County shall have the discretion to unilaterally terminate said agreement immediately.
15. CLEANUP AND PROTECTIONS.
15.1 Contractor agrees to keep the Project site clean at all times of debris, rubbish
and waste materials arising out of the Work. At the completion of the Work, Contractor
shall remove all debris, rubbish and waste materials from and about the Project site, as
well as all tools, appliances, construction equipment and machinery and surplus
materials, and shall leave the Project site clean and ready for occupancy by Owner.
15.2 Any existing surface or subsurface improvements, including, but not limited to,
pavements, curbs, sidewalks, pipes, utilities, footings, structures, trees and shrubbery,
not indicated in the Contract Documents to be removed or altered, shall be protected by
Contractor from damage during the prosecution of the Work. Subject to the Section 2.3
above, any such improvements so damaged shall be restored by Contractor to the
condition equal to that existing at the time of Contractor's commencement of the Work.
16. ASSIGNMENT.
16.1 Contractor shall not assign this Agreement or any part thereof, without the prior
consent in writing of Owner. Any attempt to assign or otherwise transfer this Agreement,
or any part herein, without the Owner's consent, shall be void, If Contractor does, with
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approval, assign this Agreement or any part thereof, it shall require that its assignee be
bound to it and to assume toward Contractor all of the obligations and responsibilities
that Contractor has assumed toward Owner.
17. PERMITS, LICENSES AND TAXES.
17.1 Pursuant to Section 218.80, F.S., Owner will pay for all Collier County permits
and fees, including license fees, permit fees, impact fees or inspection fees applicable
to the Work through an internal budget transfer(s). Contractor is not responsible for
paying for permits issued by Collier County, but Contractor is responsible for acquiring
all permits. Owner may require the Contractor to deliver internal budget transfer
documents to applicable Collier County agencies when the Contractor is acquiring
permits.
17.2 All permits, fees and licenses necessary for the prosecution of the Work which
are not issued by Collier County shall be acquired and paid for by the Contractor.
17.3 Contractor shall pay all sales, consumer, use and other similar taxes associated
with the Work or portions thereof, which are applicable during the performance of the
Work.
18. TERMINATION FOR DEFAULT.
18.1 Contractor shall be considered in material default of the Agreement and such
default shall be considered cause for Owner to terminate the Agreement, in whole or in
part, as further set forth in this Section, if Contractor: (1) fails to begin the Work under
the Contract Documents within the time specified herein; or (2) fails to properly and
timely perform the Work as directed by the Project Manager or as provided for in the
approved Progress Schedule; or (3) performs the Work unsuitably or neglects or
refuses to remove materials or to correct or replace such Work as may be rejected as
unacceptable or unsuitable; or (4) discontinues the prosecution of the Work; or (5) fails
to resume Work which has been suspended within a reasonable time after being
notified to do so; or (6) becomes insolvent or is declared bankrupt, or commits any act
of bankruptcy; or (7) allows any final judgment to stand against it unsatisfied for more
than ten (10) days; or (8) makes an assignment for the benefit of creditors; or (9) fails to
obey any applicable codes, laws, ordinances, rules or regulations with respect to the
Work; or (10) materially breaches any other provision of the Contract Documents,
18.2 Owner shall notify Contractor in writing of Contractor's default(s). If Owner
determines that Contractor has not remedied and cured the default(s) within seven (7)
calendar days following receipt by Contractor of said written notice or such longer
period of time as may be consented to by Owner in writing and in its sole discretion,
then Owner, at its option, without releasing or waiving its rights and remedies against
the Contractor's sureties and without prejudice to any other right or remedy it may be
entitled to hereunder or by law, may terminate Contractor's right to proceed under the
Agreement, in whole or in part, and take possession of all or any portion of the Work
and any materials, tools, equipment, and appliances of Contractor, take assignments of
any of Contractor's subcontracts and purchase orders, and complete all or any portion
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of Contractor's Work by whatever means, method or agency which Owner, in its sole
discretion, may choose.
18,3 If Owner deems any of the foregoing remedies necessary, Contractor agrees that
it shall not be entitled to receive any further payments hereunder until after the Project is
completed. All moneys expended and all of the costs, losses, damages and extra
expenses, including all management, administrative and other overhead and other
direct and indirect expenses (including Design Professional and attorneys' fees) or
damages incurred by Owner incident to such completion, shall be deducted from the
Contract Amount, and if such expenditures exceed the unpaid balance of the Contract
Amount, Contractor agrees to pay promptly to Owner on demand the full amount of
such excess, including costs of collection, attorneys' fees (including appeals) and
interest thereon at the maximum legal rate of interest until paid. If the unpaid balance of
the Contract Amount exceeds all such costs, expenditures and damages incurred by the
Owner to complete the Work, such excess shall be paid to the Contractor. The amount
to be paid to the Contractor or Owner, as the case may be, shall be approved by the
Project Manager, upon application, and this obligation for payment shall survive
termination of the Agreement.
18.4 The liability of Contractor hereunder shall extend to and include the full amount of
any and all sums paid, expenses and losses incurred, damages sustained, and
obligations assumed by Owner in good faith under the belief that such payments or
assumptions were necessary or required, in completing the Work and providing labor,
materials, equipment, supplies, and other items therefor or re-Ietting the Work, and in
settlement, discharge or compromise of any claims, demands, suits, and judgments
pertaining to or arising out of the Work hereunder.
18.5 If, after notice of termination of Contractor's right to proceed pursuant to this
Section, it is determined for any reason that Contractor was not in default, or that its
default was excusable, or that Owner is not entitled to the remedies against Contractor
provided herein, then the termination will be deemed a termination for convenience and
Contractor's remedies against Owner shall be the same as and limited to those afforded
Contractor under Section 19 below.
18,6 In the event (i) Owner fails to make any undisputed payment to Contractor within
thirty (30) days after such payment is due or Owner otherwise persistently fails to fulfill
some material obligation owed by Owner to Contractor under this Agreement, and
(ii) Owner has failed to cure such default within fourteen (14) days of receiving written
notice of same from Contractor, then Contractor may stop its performance under this
Agreement until such default is cured, after giving Owner a second fourteen (14) days
written notice of Contractor's intention to stop performance under the Agreement. If the
Work is so stopped for a period of one hundred and twenty (120) consecutive days
through no act or fault of the Contractor or its Subcontractors or their agents or
employees or any other persons performing portions of the Work under contract with the
Contractor or any Subcontractor, the Contractor may terminate this Agreement by giving
written notice to Owner of Contractor's intent to terminate this Agreement. If Owner
does not cure its default within fourteen (14) days after receipt of Contractor's written
notice, Contractor may, upon fourteen (14) additional days' written notice to the Owner,
terminate the Agreement and recover from the Owner payment for Work performed
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through the termination date, but in no event shall Contractor be entitled to payment for
Work not performed or any other damages from Owner.
19. TERMINATION FOR CONVENIENCE AND RIGHT OF SUSPENSION.
19.1 Owner shall have the right to terminate this Agreement without cause upon
seven (7) calendar days written notice to Contractor. In the event of such termination
for convenience, Contractor's recovery against Owner shall be limited to that portion of
the Contract Amount earned through the date of termination, together with any
retainage withheld and reasonable termination expenses incurred, but Contractor shall
not be entitled to any other or further recovery against Owner, including, but not limited
to, damages or any anticipated profit on portions of the Work not performed.
19.2 Owner shall have the right to suspend all or any portions of the Work upon giving
Contractor not less than two (2) calendar days' prior written notice of such suspension.
If all or any portion of the Work is so suspended, Contractor's sole and exclusive
remedy shall be to seek an extension of time to its schedule in accordance with the
procedures set forth in the Contract Documents. In no event shall the Contractor be
entitled to any additional compensation or damages. Provided, however, if the ordered
suspension exceeds six (6) months, the Contractor shall have the right to terminate the
Agreement with respect to that portion of the Work which is subject to the ordered
suspension.
20. COMPLETION.
20.1 When the entire Work (or any portion thereof designated in writing by Owner) is
ready for its intended use, Contractor shall notify Project Manager in writing that the
entire Work (or such designated portion) is substantially complete. Within a reasonable
time thereafter, Owner, Contractor and Design Professional shall make an inspection of
the Work (or designated portion thereof) to determine the status of completion. If
Owner, after conferring with the Design Professional, does not consider the Work (or
designated portion) substantially complete, Project Manager shall notify Contractor in
writing giving the reasons therefore. If Owner, after conferring with the Design
Professional, considers the Work (or designated portion) substantially complete, Project
Manager shall prepare and deliver to Contractor a Certificate of Substantial Completion
which shall fix the date of Substantial Completion for the entire Work (or designated
portion thereof) and include a tentative punch-list of items to be completed or corrected
by Contractor before final payment. Owner shall have the right to exclude Contractor
from the Work and Project site (or designated portion thereof) after the date of
Substantial Completion, but Owner shall allow Contractor reasonable access to
complete or correct items on the tentative punch-list.
20.2 Upon receipt of written certification by Contractor that the Work is completed in
accordance with the Contract Documents and is ready for final inspection and
acceptance, Project Manager and Design Professional will make such inspection and, if
they find the Work acceptable and fully performed under the Contract Documents shall
promptly issue a final Certificate for Payment, recommending that, on the basis of their
observations and inspections, and the Contractor's certification that the Work has been
completed in accordance with the terms and conditions of the Contract Documents, that
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the entire balance found to be due Contractor is due and payable. Neither the final
payment nor the retainage shall become due and payable until Contractor submits:
(1) Receipt of Contractor's Final Application for Payment.
(2) The Release and Affidavit in the form attached as Exhibit C.
(3) Consent of surety to final payment.
(4) Receipt of the final payment check list.
(5) If required by Owner, other data establishing payment or satisfaction of all
obligations, such as receipts, releases and waivers of liens, arising out of
the Contract Documents, to the extent and in such form as may be
designated by Owner.
Owner reserves the right to inspect the Work and make an independent determination
as to the Work's acceptability, even though the Design Professional may have issued its
recommendations. Unless and until the Owner is completely satisfied, neither the final
payment nor the retainage shall become due and payable.
21. WARRANTY.
21 .1 Contractor shall obtain and assign to Owner all express warranties given to
Contractor or any subcontractors by any subcontractor or materialmen supplying
materials, equipment or fixtures to be incorporated into the Project. Contractor warrants
to Owner that any materials and equipment furnished under the Contract Documents
shall be new unless otherwise specified, and that all Work shall be of good quality, free
from all defects and in conformance with the Contract Documents.
Contractor further warrants to Owner that all materials and equipment furnished under
the Contract Documents shall be applied, installed, connected, erected, used, cleaned
and conditioned in accordance with the instructions of the applicable manufacturers,
fabricators, suppliers or processors except as otherwise provided for in the Contract
Documents. If, within one (1) year after Substantial Completion, any Work is found to
be defective or not in conformance with the Contract Documents, Contractor shall
correct it promptly after receipt of written notice from Owner, Contractor shall also be
responsible for and pay for replacement or repair of adjacent materials or Work which
may be damaged as a result of such replacement or repair. Further, in the event of an
emergency, Owner may commence to correct any defective Work, without prior notice
to Contractor, at Contractor's expense. These warranties are in addition to those
implied warranties to which Owner is entitled as a matter of law.
21.2 No later than 30 days prior to expiration of the warranty, the Project Manager, or
another representative of the Owner, shall conduct an inspection of the warranted work
to verify compliance with the requirements of the Agreement. The Contractor's
Representative shall be present at the time of inspection and shall take remedial actions
to correct any deficiencies noted in the inspection. Failure of the Contractor to correct
the cited deficiencies shall be grounds for the Owner to disqualify the Contractor from
future bid opportunities with the Owner, in addition to any other rights and remedies
available to Owner.
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22. TESTS AND INSPECTIONS.
22.1 Owner, Design Professional, their respective representatives, agents and
employees, and governmental agencies with jurisdiction over the Project shall have
access at all times to the Work, whether the Work is being performed on or off of the
Project site, for their observation, inspection and testing. Contractor shall provide
proper, safe conditions for such access. Contractor shall provide Project Manager with
timely notice of readiness of the Work for all required inspections, tests or approvals.
22.2 If the Contract Documents or any codes, laws, ordinances, rules or regulations of
any public authority having jurisdiction over the Project requires any portion of the Work
to be specifically inspected, tested or approved, Contractor shall assume full
responsibility therefore, pay all costs in connection therewith and furnish Project
Manager the required certificates of inspection, testing or approval. All inspections,
tests or approvals shall be performed in a manner and by organizations acceptable to
the Project Manager.
22.3 Contractor is responsible, without reimbursement from Owner, for re-inspection
fees and costs; to the extent such re-inspections are due to the fault or neglect of
Contractor.
22.4 If any Work that is to be inspected, tested or approved is covered without written
concurrence from the Project Manager, such work must, if requested by Project
Manager, be uncovered for observation. Such uncovering shall be at Contractor's
expense unless Contractor has given Project Manager timely notice of Contractor's
intention to cover the same and Project Manager has not acted with reasonable
promptness to respond to such notice. If any Work is covered contrary to written
directions from Project Manager, such Work must, if requested by Project Manager, be
uncovered for Project Manager's observation and be replaced at Contractor's sole
expense.
22.5 The Owner shall charge to Contractor and may deduct from any payments due
Contractor all engineering and inspection expenses incurred by Owner in connection
with any overtime work. Such overtime work consisting of any work during the
construction period beyond the regular eight (8) hour day and for any work performed
on Saturday, Sunday or holidays.
22.6 Neither observations nor other actions by the Project Manager or Design
Professional nor inspections, tests or approvals by others shall relieve Contractor from
Contractor's obligations to perform the Work in accordance with the Contract
Documents.
23. DEFECTIVE WORK.
23.1 Work not conforming to the requirements of the Contract Documents or any
warranties made or assigned by Contractor to Owner shall be deemed defective Work.
If required by Project Manager, Contractor shall as directed, either correct all defective
Work, whether or not fabricated, installed or completed, or if the defective Work has
been rejected by Project Manager, remove it from the site and replace it with non-
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defective Work. Contractor shall bear all direct, indirect and consequential costs of
such correction or removal (including, but not limited to fees and charges of engineers,
architects, attorneys and other professionals) made necessary thereby, and shall hold
Owner harmless for same.
23.2 If the Project Manager considers it necessary or advisable that covered Work be
observed by Design Professional or inspected or tested by others and such Work is not
otherwise required to be inspected or tested, Contractor, at Project Manager's request,
shall uncover, expose or otherwise make available for observation, inspection or tests
as Project Manager may require, that portion of the Work in question, furnishing all
necessary labor, material and equipment. If it is found that such Work is defective,
Contractor shall bear all direct, indirect and consequential costs of such uncovering,
exposure, observation, inspection and testing and of satisfactory reconstruction
(including, but not limited to, fees and charges of engineers, architects, attorneys and
other professionals), and Owner shall be entitled to an appropriate decrease in the
Contract Amount. If, however, such Work is not found to be defective, Contractor shall
be allowed an increase in the Contract Amount and/or an extension to the Contract
Time, directly attributable to such uncovering, exposure, observation, inspection, testing
and reconstruction.
23.3 If any portion of the Work is defective, or if Contractor fails to supply sufficient
skilled workers, suitable materials or equipment or fails to finish or perform the Work in
such a way that the completed Work will conform to the Contract Documents, Project
Manager may order Contractor to stop the Work, or any portion thereof, until the cause
for such order has been eliminated. The right of Project Manager to stop the Work
shall be exercised, if at all, solely for Owner's benefit and nothing herein shall be
construed as obligating the Project Manager to exercise this right for the benefit of
Design Engineer, Contractor, or any other person.
23.4 Should the Owner determine, at its sole opinion, it is in the Owner's best interest
to accept defective Work, the Owner may do so. Contractor shall bear all direct, indirect
and consequential costs attributable to the Owner's evaluation of and determination to
accept defective Work. If such determination is rendered prior to final payment, a
Change Order shall be executed evidencing such acceptance of such defective Work,
incorporating the necessary revisions in the Contract Documents and reflecting an
appropriate decrease in the Contract Amount. If the Owner accepts such defective
Work after final payment, Contractor shall promptly pay Owner an appropriate amount
to adequately compensate Owner for its acceptance of the defective Work.
23.5 If Contractor fails, within a reasonable time after the written notice from Project
Manager, to correct defective Work or to remove and replace rejected defective Work
as required by Project Manager or Owner, or if Contractor fails to perform the Work in
accordance with the Contract Documents, or if Contractor fails to comply with any of the
provisions of the Contract Documents, Owner may, after seven (7) days written notice
to Contractor, correct and remedy any such deficiency. Provided, however, Owner shall
not be required to give notice to Contractor in the event of an emergency. To the extent
necessary to complete corrective and remedial action, Owner may exclude Contractor
from any or all of the Project site, take possession of all or any part of the Work, and
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suspend Contractor's services related thereto, take possession of Contractor's tools,
appliances, construction equipment and machinery at the Project site and incorporate in
the Work all materials and equipment stored at the Project site or for which Owner has
paid Contractor but which are stored elsewhere. Contractor shall allow Owner, Design
Professional and their respective representatives, agents, and employees such access
to the Project site as may be necessary to enable Owner to exercise the rights and
remedies under this paragraph. All direct, indirect and consequential costs of Owner in
exercising such rights and remedies shall be charged against Contractor, and a Change
Order shall be issued, incorporating the necessary revisions to the Contract Documents,
including an appropriate decrease to the Contract Amount. Such direct, indirect and
consequential costs shall include, but not be limited to, fees and charges of engineers,
architects, attorneys and other professionals, all court costs and all costs of repair and
replacement of work of others destroyed or damaged by correction, removal or
replacement of Contractor's defective Work. Contractor shall not be allowed an
extension of the Contract Time because of any delay in performance of the Work
attributable to the exercise by Owner of Owner's rights and remedies hereunder.
24. SUPERVISION AND SUPERINTENDENTS.
24.1 Contractor shall plan, organize, supervise, schedule, monitor, direct and control
the Work competently and efficiently, devoting such attention thereto and applying such
skills and expertise as may be necessary to perform the Work in accordance with the
Contract Documents. Contractor shall be responsible to see that the finished Work
complies accurately with the Contract Documents. Contractor shall keep on the Work at
all times during its progress a competent resident superintendent, who shall be subject
to Owner's approval and not be replaced without prior written notice to Project Manager
except under extraordinary circumstances. The superintendent shall be employed by
the Contractor and be the Contractor's representative at the Project site and shall have
authority to act on behalf of Contractor. All communications given to the superintendent
shall be as binding as if given to the Contractor. Owner shall have the right to direct
Contractor to remove and replace its Project superintendent, with or without cause.
Attached to the Agreement as Exhibit N is a list identifying Contractor's Project
Superintendent and all of Contractor's key personnel who are assigned to the Project;
such identified personnel shall not be removed without Owner's prior written approval,
and if so removed must be immediately replaced with a person acceptable to Owner.
24.2 Contractor shall have a competent superintendent on the project at all times
whenever contractor's work crews, or work crews of other parties authorized by the
Project Manager are engaged in any activity whatsoever associated with the Project.
Should the Contractor fail to comply with the above condition, the Project Manager
shall, at his discretion, deduct from the Contractor's monthly pay estimate, sufficient
moneys to account for the Owner's loss of adequate project supervision, not as a
penalty, but as liquidated damages, separate from the liquidated damages described in
Section 5.B, for services not rendered.
25. PROTECTION OF WORK.
25.1 Contractor shall fully protect the Work from loss or damage and shall bear the
cost of any such loss or damage until final payment has been made. If Contractor or
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anyone for whom Contractor is legally liable for is responsible for any loss or damage
to the Work, or other work or materials of Owner or Owner's separate contractors,
Contractor shall be charged with the same, and any moneys necessary to replace such
loss or damage shall be deducted from any amounts due Contractor.
25.2 Contractor shall not load nor permit any part of any structure to be loaded in any
manner that will endanger the structure, nor shall Contractor subject any part of the
Work or adjacent property to stresses or pressures that will endanger it.
25.3 Contractor shall not disturb any benchmark established by the Owner or Design
Professional with respect to the Project. If Contractor, or its subcontractors, agents or
anyone for whom Contractor is legally liable, disturbs the Owner or Design
Professional's benchmarks, Contractor shall immediately notify Project Manager and
Design Professional. The Owner or Design Professional shall re-establish the
benchmarks and Contractor shall be liable for all costs incurred by Owner associated
therewith.
26. EMERGENCIES.
26.1 In the event of an emergency affecting the safety or protection of persons or the
Work or property at the Project site or adjacent thereto, Contractor, without special
instruction or authorization from Owner or Design Professional is obligated to act to
prevent threatened damage, injury or loss. Contractor shall give Project Manager
written notice within forty-eight (48) hours after Contractor knew or should have known
of the occurrence of the emergency, if Contractor believes that any significant changes
in the Work or variations from the Contract Documents have been caused thereby. If
the Project Manager determines that a change in the Contract Documents is required
because of the action taken in response to an emergency, a Change Order shall be
issued to document the consequences of the changes or variations. If Contractor fails
to provide the forty-eight (48) hour written notice noted above, the Contractor shall be
deemed to have waived any right it otherwise may have had to seek an adjustment to
the Contract Amount or an extension to the Contract Time.
27. USE OF PREMISES.
27.1 Contractor shall maintain all construction equipment, the storage of materials and
equipment and the operations of workers to the Project site and land and areas
identified in and permitted by the Contract Documents and other lands and areas
permitted by law, rights of way, permits and easements, and shall not unreasonably
encumber the Project site with construction equipment or other material or equipment.
Contractor shall assume full responsibility for any damage to any such land or area, or
to the owner or occupant thereof, or any land or areas contiguous thereto, resulting from
the performance of the Work.
28. SAFETY.
28.1 Contractor shall be responsible for initiating, maintaining and supervlsmg all
safety precautions and programs in connection with the Work. Contractor shall take all
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necessary precautions for the safety of, and shall provide the necessary protection to
prevent damage, injury or loss to:
28.1.1 All employees on or about the project site and other persons and/or
organizations who may be affected thereby;
28.1.2 All the Work and materials and equipment to be incorporated therein,
whether in storage on or off the Project site; and
28.1.3 Other property on Project site or adjacent thereto, including trees,
shrubs, walks, pavements, roadways, structures, utilities and any underground
structures or improvements not designated for removal, relocation or replacement in the
Contract Documents.
28.2 Contractor shall comply with all applicable codes, laws, ordinances, rules and
regulations of any public body having jurisdiction for the safety of persons or property or
to protect them from damage, injury or loss. Contractor shall erect and maintain all
necessary safeguards for such safety and protection. Contractor shall notify owners of
adjacent property and of underground structures and improvements and utility owners
when prosecution of the Work may affect them, and shall cooperate with them in the
protection, removal, relocation or replacement of their property. Contractor's duties and
responsibilities for the safety and protection of the Work shall continue until such time
as the Work is completed and final acceptance of same by Owner has occurred.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective
Device Coordination and Arc Flash Studies where relevant as determined by the
engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch
flash boundary and PPE Protective labels.
28.3. Contractor shall designate a responsible representative located on a full time
basis at the Project site whose duty shall be the prevention of accidents. This person
shall be Contractor's superintendent unless otherwise designated in writing by
Contractor to Owner.
28.4 Alcohol, drugs and all illegal substances are strictly prohibited on any Owner
property. All employees of Contractor, as well as those of all subcontractors and those
of any other person or entity for whom Contractor is legally liable (collectively referred to
herein as "Employees"), shall not possess or be under the influence of any such
substances while on any Owner property. Further, Employees shall not bring on to any
Owner property any gun, rifle or other firearm, or explosives of any kind.
28,5 Contractor acknowledges that the Work may be progressing on a Project site
which is located upon or adjacent to an existing Owner facility. In such event,
Contractor shall comply with the following:
28.5.1
All Owner facilities are smoke free. Smoking is strictly prohibited;
28.5.2 All Employees shall be provided an identification badge by
Contractor. Such identification badge must be prominently displayed on the outside of
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the Employees' clothing at all times. All Employees working at the Project site must log
in and out with the Contractor each day;
28,5.3 Contractor shall strictly limit its operations to the designated work
areas and shall not permit any Employees to enter any other portions of Owner's
property without Owner's expressed prior written consent;
28.5.4 All Employees are prohibited from distributing any papers or other
materials upon Owner's property, and are strictly prohibited from using any of Owner's
telephones or other office equipment;
28.5.5 All Employees shall at all times comply with the OSHA regulations
with respect to dress and conduct at the Project site. Further, all Employees shall
comply with the dress, conduct and facility regulations issued by Owner's officials
onsite, as said regulations may be changed from time to time;
28.5.6 All Employees shall enter and leave Owner's facilities only through
the ingress and egress points identified in the site utilization plan approved by Owner or
as otherwise designated, from time to time, by Owner in writing;
28.5.7 When requested, Contractor shall cooperate with any ongoing
Owner investigation involving personal injury, economic loss or damage to Owner's
facilities or personal property therein;
28.5.8 The Employees may not solicit, distribute or sell products while on
Owner's property. Friends, family members or other visitors of the Employees are not
permitted on Owner's property; and
28,5.9 At all times, Contractor shall adhere to Owner's safety and security
regulations, and shall comply with all security requirements at Owner's facilities, as said
regulations and requirements may be modified or changed by Owner from time to time.
29. PROJECT MEETINGS.
Prior to the commencement of Work, the Contractor shall attend a pre-construction
conference with the Project Manager, Design Professional and others as appropriate to
discuss the Progress Schedule, procedures for handling shop drawings and other
submittals, and for processing Applications for Payment, and to establish a working
understanding among the parties as to the Work. During the prosecution of the Work,
the Contractor shall attend any and all meetings convened by the Project Manager with
respect to the Project, when directed to do so by Project Manager or Design
Professional. The Contractor shall have its subcontractors and suppliers attend all such
meetings (including the pre-construction conference) as may be directed by the Project
Manager.
30. VENDOR PERFORMANCE EVALUATION.
Owner has implemented a Vendor Performance Evaluation System for all contracts
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awarded in excess of $25,000. To this end, vendors will be evaluated on their
performance upon completion/termination of this Agreement.
31. MAINTENANCE OF TRAFFIC POLICY.
For all projects that are conducted within a Collier County Right-of-Way, the Contractor
shall provide and erect Traffic Control Devices as prescribed in the current edition of the
Manual On Uniform Traffic Control Devices (MUTCD), where applicable on local
roadways and as prescribed in the Florida Department of Transportations Design
Standards (OS), where applicable on state roadways. These projects shall also comply
with Collier County's Maintenance of Traffic Policy, #5807, incorporated herein by
reference. Copies are available through Risk Management available on-line at
www.collierqov.net/purchasinq .
The Contractor will be responsible for obtaining copies of all required manuals, MUTCD,
FOOT Roadway & Traffic Design Standards Indexes, or other related documents, so to
become familiar with their requirements. Strict adherence to the requirements of the
Maintenance of Traffic ("MOT") policy will be enforced under this Contract.
All costs associated with the Maintenance of Traffic shall be included on the line item on
the bid page. If MOT is required, MOT is to be provided within ten (10) days of receipt
of Notice of Award.
32. SALES TAX SAVINGS AND DIRECT PURCHASE.
32.1 Contractor shall pay all sales, consumer, use and other similar taxes associated
with the Work or portions thereof, which are applicable during the performance of the
Work. No markup shall be applied to sales tax. Additionally, as directed by Owner and
at no additional cost to Owner, Contractor shall comply with and fully implement the
sales tax savings program with respect to the Work, as set forth in section 32.2 below:
32.2 Notwithstanding anything herein to the contrary, because Owner is exempt from
sales tax and may wish to generate sales tax savings for the Project, Owner reserves
the right to make direct purchases of various construction materials and equipment
included in the Work ("Direct Purchase"). Contractor shall prepare purchase orders to
vendors selected by Contractor, for execution by Owner, on forms provided by Owner.
Contractor shall allow two weeks for execution of all such purchase orders by Owner,
Contractor represents and warrants that it will use its best efforts to cooperate with
Owner in implementing this sales tax savings program in order to maximize cost
savings for the Project. Adjustments to the Contract Amount will be made by
appropriate Change Orders for the amounts of each Owner Direct Purchase, plus the
saved sales taxes. A Change Order shall be processed promptly after each Direct
Purchase, or group of similar or related Direct Purchases, unless otherwise mutually
agreed upon between Owner and Contractor, With respect to all Direct Purchases by
Owner, Contractor shall remain responsible for coordinating, ordering, inspecting,
accepting delivery, storing, handling, installing, warranting and quality control for all
Direct Purchases. Notwithstanding anything herein to the contrary, Contractor
expressly acknowledges and agrees that all Direct Purchases shall be included within
and covered by Contractor's warranty to Owner to the same extent as all other
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warranties provided by Contractor pursuant to the terms of the Contract Documents. In
the event Owner makes a demand against Contractor with respect to any Direct
Purchase and Contractor wishes to make claim against the manufacturer or supplier of
such Direct Purchase, upon request from Contractor Owner shall assign to Contractor
any and all warranties and Contract rights Owner may have from any manufacturer or
supplier of any such Direct Purchase by Owner.
32.3 Bidder represents and warrants that it is aware of its statutory responsibilities for
sales tax under Chapter 212, Florida Statutes, and for its responsibilities for Federal
excise taxes.
33. SUBCONTRACTS.
33.1 Contractor shall review the design and shall determine how it desires to divide
the sequence of construction activities. Contractor will determine the breakdown and
composition of bid packages for award of subcontracts, based on the current Project
Milestone Schedule, and shall supply a copy of that breakdown and composition to
Owner and Design Professional for their review and approval prior to submitting its first
Application for Payment. Contractor shall take into consideration such factors as
natural and practical lines of severability, sequencing effectiveness, access and
availability constraints, total time for completion, construction market conditions,
availability of labor and materials, community relations and any other factors pertinent to
saving time and costs.
33.2 A Subcontractor is any person or entity who is performing, furnishing, supplying
or providing any portion of the Work pursuant to a contract with Contractor. Contractor
shall be solely responsible for and have control over the Subcontractors. Contractor
shall negotiate all Change Orders, Work Directive Changes, Field Orders and Requests
for Proposal, with all affected Subcontractors and shall review the costs of those
proposals and advise Owner and Design Professional of their validity and
reasonableness, acting in Owner's best interest, prior to requesting approval of any
Change Order from Owner. All Subcontractors performing any portion of the Work on
this Project must be "qualified" as defined in Collier County Ordinance 87-25, meaning a
person or entity that has the capability in all respects to perform fully the Agreement
requirements with respect to its portion of the Work and has the integrity and reliability
to assure good faith performance.
33.3 In addition to those Subcontractors identified in Contractor's bid that were
approved by Owner, Contractor also shall identify any other Subcontractors, including
their addresses, licensing information and phone numbers, it intends to utilize for the
Project prior to entering into any subcontract or purchase order and prior to the
Subcontractor commencing any work on the Project. The list identifying each
Subcontractor cannot be modified, changed, or amended without prior written approval
from Owner. Any and all Subcontractor work to be self-performed by Contractor must
be approved in writing by Owner in its sole discretion prior to commencement of such
work. Contractor shall continuously update that Subcontractor list, so that it remains
current and accurate throughout the entire performance of the Work.
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33.4 Contractor shall not enter into a subcontract or purchase order with any
Subcontractor, if Owner reasonably objects to that Subcontractor. Contractor shall not
be required to contract with anyone it reasonably objects to. Contractor shall keep on
file a copy of the license for every Subcontractor and sub-subcontractor performing any
portion of the Work, as well as maintain a log of all such licenses. All subcontracts and
purchase orders between Contractor and its Subcontractors shall be in writing and are
subject to Owner's approval. Further, unless expressly waived in writing by Owner, all
subcontracts and purchase orders shall (1) require each Subcontractor to be bound to
Contractor to the same extent Contractor is bound to Owner by the terms of the
Contract Documents, as those terms may apply to the portion of the Work to be
performed by the Subcontractor, (2) provide for the assignment of the subcontract or
purchase order from Contractor to Owner at the election of Owner upon termination of
Contractor, (3) provide that Owner will be an additional indemnified party of the
subcontract or purchase order, (4) provide that Owner, Collier County Government, will
be an additional insured on all liability insurance policies required to be provided by the
Subcontractor except workman's compensation and business automobile policies, (5)
assign all warranties directly to Owner, and (6) identify Owner as an intended third-party
beneficiary of the subcontract or purchase order. Contractor shall make available to
each proposed Subcontractor, prior to the execution of the subcontract, copies of the
Contract Documents to which the Subcontractor will be bound, Each Subcontractor
shall similarly make copies of such documents available to its sub-subcontractors.
33.5 Each Subcontractor performing work at the Project Site must agree to provide
field (on-site) supervision through a named superintendent for each trade (e.g., general
concrete forming and placement, masonry, mechanical, plumbing, electrical and
roofing) included in its subcontract or purchase order. In addition, the Subcontractor
shall assign and name a qualified employee for scheduling direction for its portion of the
Work. The supervisory employees of the Subcontractor (including field superintendent,
foreman and schedulers at all levels) must have been employed in a supervisory
(leadership) capacity of substantially equivalent level on a similar project for at least two
years within the last five years. The Subcontractor shall include a resume of experience
for each employee identified by it to supervise and schedule its work.
33.6 Unless otherwise expressly waived by Owner in writing, all subcontracts and
purchase orders shall provide:
33.6.1 That the Subcontractor's exclusive remedy for delays in the
performance of the subcontract or purchase order caused by events beyond its control,
including delays claimed to be caused by Owner or Design Professional or attributable
to Owner or Design Professional and including claims based on breach of contract or
negligence, shall be an extension of its contract time.
33.6.2 In the event of a change in the work, the Subcontractor's claim for
adjustments in the contract sum are limited exclusively to its actual costs for such
changes plus no more than 10% for overhead and profit.
33.6.3 The subcontract or purchase order, as applicable, shall require the
Subcontractor to expressly agree that the foregoing constitute its sole and exclusive
remedies for delays and changes in the Work and thus eliminate any other remedies for
82
claim for increase in the contract price, damages, losses or additional compensation.
Further, Contractor shall require all Subcontractors to similarly incorporate the terms of
this Section 33.6 into their sub-subcontracts and purchase orders.
33.6.4 Each subcontract and purchase order shall require that any claims by
Subcontractor for delay or additional cost must be submitted to Contractor within the
time and in the manner in which Contractor must submit such claims to Owner, and that
failure to comply with such conditions for giving notice and submitting claims shall result
in the waiver of such claims.
34. CONSTRUCTION SERVICES.
34.1 Contractor shall maintain at the Project site, originals or copies of,
on a current basis, all Project files and records, including, but not limited to, the following
administrative records:
34.1.1
34. 1 .2
34.1.3
34. 1 .4
34.1.5
34.1.6
34.1.7
34.1.8
34.1.9
34.1.10
34.1.11
34.1.12
34,1.13
34, 1 . 14
34. 1 . 1 5
34. 1 , 16
34, 1 , 17
34. 1 . 1 8
34.1.19
34.1.20
34.1.21
34.1.22
34.1.23
34.1.24
34.1.25
34,1.26
34.1.27
34,1.28
34.1.29
34.1.30
34.1.31
Subcontracts and Purchase Orders
Subcontractor Licenses
Shop Drawing Submittal/Approval Logs
Equipment Purchase/Delivery Logs
Contract Drawings and Specifications with Addenda
Warranties and Guarantees
Cost Accounting Records
Labor Costs
Material Costs
Equipment Costs
Cost Proposal Request
Payment Request Records
Meeting Minutes
Cost -Esti mates
Bulletin Quotations
Lab Test Reports
Insurance Certificates and Bonds
Contract Changes
Permits
Material Purchase Delivery Logs
Technical Standards
Design Handbooks
"As-Built" Marked Prints
Operating & Maintenance Instruction
Daily Progress Reports
Monthly Progress Reports
Correspondence Files
Transmittal Records
Inspection Reports
Punch Lists
PMIS Schedule and Updates
83
34.1.32
Suspense (Tickler) Files of Outstanding
Requirements
The Project files and records shall be available at all times to Owner and Design
Professional or their designees for reference, review or copying.
34.2 Contractor Presentations
At the discretion of the County, the Contractor may be required to provide a brief update
on the Project to the Collier County Board of County Commissioners, "Board", up to two
(2) times per contract term. Presentations shall be made in a properly advertised Public
Meeting on a schedule to be determined by the County Manager or his designee. Prior
to the scheduled presentation date, the Contractor shall meet with appropriate County
staff to discuss the presentation requirements and format. Presentations may include,
but not be limited to, the following information: Original contract amount, project
schedule, project completion date and any changes to the aforementioned since Notice
to Proceed was issued.
35. SECURITY.
If required, Vendor / Contractor / Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department for all
employees that shall provide services to the County under this Agreement. This may
include, but not be limited to, checking federal, state and local law enforcement records,
including a state and FBI fingerprint check, credit reports, education, residence and
employment verifications and other related records. Contractor shall be required to
maintain records on each employee and make them available to the County for at least
four (4) years.
36. VENUE.
Any suit or action brought by either party to this Agreement against the other party
relating to or arising out of this Agreement must be brought in the appropriate federal or
state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction
on all such matters.
37. VALUE ENGINEERING,
All projects with an estimated cost of $10 million or more shall be reviewed for
consideration of a Value Engineering (VE) study conducted during project development.
A "project" shall be defined as the collective contracts, which may include but not be
limited to: design, construction, and construction, engineering and inspection (CEI)
services. Additionally, any project with an estimated construction value of $2 million or
more may be reviewed for VE at the discretion of the County.
38. ABOVEGROUND/UNDERGROUND TANKS.
An underground 62-761, Florida Administrative Code (F.A.C.) or aboveground 62-762,
F.A.C. regulated tank requires notification to the 'County' prior to installation or closure
84
of the tank. The Pollution Control Department (239-252-2502), via contract GC-690
with the Florida Department of Environmental Protection (FDEP), is the County (local
program) for the purposes of these rules.
Regulated tanks require notification to the 'county' local program thirty (30) days prior to
installation and again forty-eight (48) hours prior to commencement of the installation.
Closure activities require a ten (10) day notification and then a forty-eight (48) hour
notification prior to commencement. The notification is to allow for scheduling of the
inspections pertaining to the installation/closure activities. A series of inspections will
be scheduled based upon system design after discussing the project with the
contractor/project manager. Specifics on applicability, exemptions, and requirements
for regulated pollutant storage tank systems can be found in 62-761, F.AC. and 62-762,
F.AC. or you may contact the Pollution Control Department with your questions.
Please note that equipment must be listed on the FDEP approved equipment list and
will be verified at inspection along with installation and testing procedures. The
approved equipment list is constantly updated and can be found at the FDEP Storage
Tank Regulation website along with rules, forms and other applicable information.
39. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES,
The Contractor shall employ people to work on Owner's projects who are neat, clean,
well-groomed and courteous. Subject to the Americans with Disabilities Act, Contractor
shall supply competent employees who are physically capable of performing their
employment duties. The Owner may require the Contractor to remove an employee it
deems careless, incompetent, insubordinate or otherwise objectionable and whose
continued employment on Owner's projects is not in the best interest of the County.
40. DISPUTE RESOLUTION.
Prior to the initiation of any action or proceeding permitted by this Agreement to resolve
disputes between the parties, the parties shall make a good faith effort to resolve any
such disputes by negotiation. The negotiation shall be attended by representatives of
CONSULTANT with full decision-making authority and by OWNER'S staff person who
would make the presentation of any settlement reached during negotiations to OWNER
for approval. Failing resolution, and prior to the commencement of depositions in any
litigation between the parties arising out of this Agreement, the parties shall attempt to
resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator
certified by the State of Florida. The mediation shall be attended by representatives of
CONSULTANT with full decision-making authority and by OWNER'S staff person who
would make the presentation of any settlement reached at mediation to OWNER'S
board for approval. Should either party fail to submit to mediation as required
hereunder, the other party may obtain a court order requiring mediation under Section
44.102, Fla. Stat.
Any suit or action brought by either party to this Agreement against the other party
relating to or arising out of this Agreement must be brought in the appropriate federal or
state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction
on all such matters.
85
EXHIBIT I: SUPPLEMENTAL TERMS AND CONDITIONS
1. The County may, at its discretion, use VISA/MASTER card credit network as a
payment vehicle for goods and/or services purchased as a part of this contract.
86
EXHIBIT J: TECHNICAL SPECIFICATIONS
Supporting documents found at: http://bid.colliergov.netlbid/
87
EXHIBIT K: PERMITS
Supporting documents found at: http://bid.colliergov.netlbid/
88
EXHIBIT L: STANDARD DETAILS
Supporting documents found at: http://bid.colliergov.netlbid/
89
EXHIBIT M: PLANS AND SPECIFICATIONS
Supporting documents found at: http://bid.colliergov.netlbid/
90
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EXHIBIT N: CONTRACTOR'S KEY PERSONNEL ASSIGNED TO THE PROJECT
91