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DSAC Agenda 11/02/2011 R DEVELOPMENT SERVICES ADVISORY COMMITTEE NOVEMBER 2 , 2011 BACKUP DOCUMENTS DEVELOPMENT SERVICES ADVISORY COMMITTEE "REVISED" AGENDA November 2, 2011 3:00 p.m. Conference Room 610 NOTICE: Persons wishing to speak on any Agenda item will receive up to three (3) minutes unless the Chairman adjusts the time. Speakers are required to fill out a "Speaker Request Form," list the topic they wish to address, and hand it to the Staff member seated at the table before the meeting begins. Please wait to be recognized by the Chairman, and speak into a microphone. State your name and affiliation before commenting. During discussion, Committee Members may direct questions to the speaker. Please silence cell phones and digital devices. There may not be a break in this meeting. Please leave the room to conduct any personal business. All parties participating in the public meeting are to observe Roberts Rules of Order, and wait to be recognized by the Chairman. Please speak one at a time and into the microphone so the Hearing Reporter can record all statements being made. I. Call to Order - Chairman II. Approval of Agenda III. Approval of Minutes from October 5, 2011 Meeting IV. Public Speakers V. Staff Announcements/Updates A. Public Utilities Division Update - [Nathan Beals] ~ Gravity Sewer, 10" Maximum Depth Requirement B. Fire Review Update - [Ed Riley] C. Growth Management DivisionlTransportation Planning - [Jay Ahmad] D. Growth Management Division/Planning & Regulation Update - [Jamie French] VI. Old Business A. State Audit of the Health Department update [Ken Rech] VII. New Business A. Report on inter-departmental charges (i.e. IT, Facilities, County Attorney etc.) [Jamie French] B. LDC Amendment updates & create a subcommittee [Fred Reischl/Caroline Cilek] VIII. Committee Member Comments A. Discuss the July 2012 meeting (1st Wednesday is July 4th, Holiday) move to the 2nd Wednesday? IX. Adjourn Next Meetina Dates December 7,2011 January 4,2012 February 1, 2012 March 7, 2012 GMD Conference Room 610 - 3:00 pm GMD Conference Room 610 - 3:00 pm GMD Conference Room 610 - 3:00 pm GMD Conference Room 610 - 3:00 pm Fire Plan Review - Time Frame Summary September-11 Number Number Average # of 1st % of 1st Percentages of of Time in Reviews Reviews Within Time Reviews Days Days Approved Approved Frames Architectural Reviews Total 517 1780 3.44 1st Review 343 1522 4.44 228 66"1. 100/10 Days 10 Day Max 2nd Review 133 197 1.48 98/3 Days 3rd Review 36 54 1.50 100/3 Days 4th Review 4 7 1.75 100/3 Days 5th Review 1 0 0.00 100/3 Days Total 2-5 Reviews 174 258 1.48 98/3 Days 4 Day Max Fire SDrinkler Reviews Total 68 181 2.66 1st Review 46 148 3.22 27 59"1. 100/10 Days 7 Day Max 2nd Review 16 26 1.63 100/3 Days 3rd Review 3 3 1.00 100/3 Days 4th Review 2 4 2.00 100/3 Days 5th Review 1 0 0.00 100/3 Days Total 2-5 Reviews 22 33 1.50 100/3 Days 3 Day Max UnderQround Reviews Total 17 55 3.24 1 st Review 15 52 3.47 13 87"1. 100/10 Days 7 Day Max 2nd Review 2 3 1.50 100/3 Days Total 2nd Review 2 3 1.50 100/3 Days 2 Day Max Fuel & LP Gas Reviews Total 8 19 2.38 1 st Review 5 17 3.40 2 40% 100/10 Days 5 Day Max 2nd Review 1 1 1.00 100/3 Days 4th Review 1 1 1.00 100/3 Days 5th Review 1 0 0.00 100/3 Days Total 2-5 Reviews 3 2 0.67 100/3 Days 1 Day Max Hood & FSUP Reviews Total 5 17 3.40 1st Review 3 11 3.67 2 67"1. 100/10 Days 5 Day Max 2nd Review 1 3 3.00 100/3 Days 3rd Review 1 3 3.00 100/3 Days Total 2-3 Reviews 2 6 3.00 100/3 Days 3 Day Max Fire Alarm Reviews Total 80 243 3.04 1st Review 60 222 3.70 45 75% 100/10 Days 6 Day Max 2nd Review 18 20 1.11 100/3 Days 3rd Review 1 1 1.00 100/3 Days 4th Review 1 0 0.00 100/3 Days Total 2-4 Reviews 20 21 1.05 100/3 Days 3 Day Max Swn.ma.ry 1st Review 472 1972 4.18 317 67% 100/10 Days Corrections 223 323 1.45 99/3 Days Overall Totals 695 2295 3.30 Office of the Fire Code Official 2700 N. Horseshoe Dr. Naples, FL 34104 FV12 Budget Operating Expenses Budgeted Operating Expenses Definition 634207 IT CAP Allocation $21,600.00 $200 per computer $1,450 per computer $105 per radio $95 per PBX $795 per FTE 634210 Office Automation $240,500.00 cell phones Support for dedicated IT support including dedicated application hourly support @ $74.26/hr., 634211 IT Billing Hours $108,200.00 hosting, database support and storage on G: and H: drives. For non-General Fund (001) depts for central services provided by the General Fund (001) depts 634970 Indirect Cost $268,200.00 such as Human Resources and Purchasing. 641900 Long Distance Phone $4,900.00 $75 per PIN. 641230 Telephone Access $31,500.00 $275 per active PBX extension. 645100 Insurance General $44,400.00 General Insurance premiums are allocated by the Risk Mgmt Dept. 645200 Property Insurance $92,500.00 Property Insurance premiums are allocated by the Risk Mgmt Dept. 645260 Auto Insurance $38,300.00 Premiums are allocated by the Risk Mgmt Dept. Labor rates are allocated to Fund Centers based on percentages of available Fleet Mgmt billable hours used in FYlO as compared to forecast available hours in FYl2. Labor charges are billed to 646430 Fleet Maintenance $28,200.00 cost centers in equal monthly payments. 910010 Transfer to 001 $92,900.00 General Fund Total $971,200.00 113 Operating Expenses Budgeted Operating Expenses Definition 634207 IT CAP Allocation $2,600.00 $200 per computer $1,450 per computer $105 per radio $95 per PBX $795 per FTE 634210 Office Automation $32,000.00 cell phones Support for dedicated IT support including dedicated application hourly support @ $74.26/hr., 634211 IT Billing Hours $1,400.00 hosting, database support and storage on G: and H: drives. For non-General Fund (001) depts for central services provided by the General Fund (001) depts 634970 Indirect Cost $272,900.00 such as Human Resources and Purchasing. 641230 Telephone Access $3,000.00 $275 per active PBX extension. 645100 Insurance General $12,000.00 General Insurance premiums are allocated by the Risk Mgmt Dept. Total $323,900.00 131 October 5,2011 MINUTES OF THE COLLIER COUNTY DEVELOPMENT SERVICES ADVISORY COMMITTEE MEETING October 5, 2011 LET IT BE REMEMBERED that the Collier County Development Services Advisory Committee, having conducted business herein, met on this date at 3:00 PM in REGULAR SESSION in Conference Room #610, Collier County Growth Management Division/Planning & Regulation Office, 2800 North Horseshoe Drive, Naples, Florida, with the following Members present: CHAIRMAN: Vice Chair: William Varian David Dunnavant Ray Allain James Boughton Clay Brooker Laura Spurgeon DeJohn Dalas Disney Marco Espinar Blair Foley Reagan Henry George Hermanson David Hurst Robert Mulhere Reed Jarvi Mario Valle ALSO PRESENT: Nick Casalanguida, Deputy Administrator, GMD Planning & Regulation Judy Puig, Operations Analyst - Staff Liaison Jamie French, Director - Operations & Regulatory Management Jay Ahmad, P.E., Director - Transportation Engineering Ed Riley, Fire Code Official - Fire Code Office Nathan Beals, Project Manager - Public Utilities Darryl Richard, Project Manager - Golden Gate MSTU Michele Arnold, Director - Alternative Transportation Modes October 5,2011 I. Call to Order: Chairman William Varian called the meeting to order at 3 :00 PM and read the procedures to be observed during the meeting. A quorum was established. Thirteen members were present. II. Approval of Al!enda: Marco Espinar moved to approve the Agenda as presented. Second by George Hermanson Carried unanimously, 13 - O. III. Approval of Minutes - September 7, 2011 Meeting: Blair Foley moved to approve the Minutes/or the September 7,2011 meeting as presented. Second by Laura Spurgeon DeJohn. Carried unanimously, 12 - O. (Note: David Dunnavant did not vote because he did not attend the August meeting.) IV. Public Speakers: (None) V. Growth Manal!ement Division - Staff Announcements/Updates: A. Public Utilities Division: Nathan Beals, Project Manager - Public Utilities . New policy: for Wastewater gravity mains - adding to "Standards" - to be effective immediately o Maximum depth: 10 feet o Will be vetted and brought to DSAC at a future meeting Comment: David Dunnavant will pursue options (through other groups) concerning fire line charges/billing issue. (3:06 PM - Dalas Disney arrived.) B. Fire Review: Ed Riley, Fire Code Official- Fire Code Office . Monthly Activity Report for August was submitted. o Plan Reviews conducted: 899 (July total- 807) Comment: Chairman Varian noted the Report cited 7.0 hours for two "overtime" reviews and Contractors reimbursed the cost. C. Transportation Planning Division: Jay Ahmad, P.E., Director - Transportation Engineering . Davis/Collier Project: Notice to Proceed was issued on September 26,2011 o $30M construction project . Oil Well Road (middle section): Board of County Commissioners awarded a $1.7M Contract for safety improvements o Designed improvements: · from 10 to 12- foot lanes · 5-ft. shoulder on south side and 3-ft. shoulder on north side . Taylor Road (MSTU Project - Pine Ridge Industrial Park) - will recommend to BCC to award $1.5M Contract to Quality Enterprises 2 October 5, 2011 Blair Foley asked when the DOT Project at Davis would begin. Mr. Ahmad replied the project is in the Final Design stage and ready to send to bid. (3:09 PM - Robert Mulhere arrived.) D. Planning and Regulation: Jamie French, Director - Operations & Regulatory Management . "CityView" - 100% 'Live' as of Monday, October 3 . Building Department applications have been rolled out o There are approximately 50 issues - will work through . "C/D-PLUS" - remains working in parallel o New permits will no longer be issued . Staff has been trained Mr. French introduced Todd Zeiller, Dianna Perryman, and Claudine Auclair - Business Center Manager. Todd Zeiller is a Principal Planner who will handle Site Development Plans and Insubstantial Changes at the Business Center's Front Counter. The goal is to reduce review time from 10 to 7 days. . PermitlBuilding Plan Reviews Statistics: o "down" for September (figures not available until mid-month) o Permits issued: from 2,000 to approximately 1,500 o Building Inspections: approximately 4,000 - scheduled times have not been missed o IVR ("Interactive Voice Recognition" system): is running and fully functional . Land Development Statistics: o Pre-Application Meetings: below 20 o Zoning: Letter Verification and Temporary Use Permits - increased o SDP-A: "steady" but minimal in comparison to earlier years Chairman Varian questioned the number of inspections completed per day per Inspector. Mr. French stated he will recommend to the Board of County Commissioners to approve a contract with NOVA Engineering to hire a contract Inspector; $100,000 has been set aside in the budget for this purpose. He stated another option is to contact former Inspectors (laid off) to work as needed. Clay Brooker asked when the next LDC Amendments Cycle will begin. Jamie French stated: . White-Smith was hired to separate the Administrative Code from the Land Development Code . Industry has vetted and noted several issues with the Code - CBIA has submitted suggested Amendments . A new Staff member (Caroline Brigham) was hired to "fast track" review 3 October 5,2011 Nick Casalanguida, Deputy Administrator, GMD Planning & Regulation: . New Code Book should be completed by the end of the month . Will be distributed to DSAC for review and comments . Met with Industry and various groups in forum settings . Asked DSAC to think about what "makes sense" for Administrative Process o Code will not solve every situation and must be as flexible as possible - there is no "magic bullet" o Checks and balances are necessary - a single Staff member should not be allowed final approval on Administrative variance application - too exceSSIve o Sending every variance application through Planning Commission and the BCC is too cumbersome . Staff: Will research and review of "Best Practices" from other Counties . Proposals: o County Engineer, Zoning Director, and County Attorney will sign off on Administrative variance (with Notice) o Place Administrative variance on Consent Agenda for BCC - allowing public to comment during BCC meeting o Hearing Examiner to review application at Hearing ("transparency") o Abbreviated Planning Commission review (with published Notice) Bob Mulhere stated Bonita Springs and Lee County have "a wide spectrum of Administrative approvals." . Goal: time frame - 30 to 45 days . Suggested co-presentation (Staff and DSAC) to BCC . After Book has been reviewed for errors/omissions, it will be distributed to DSAC during December . Presentation to BCC - scheduled for January 2012 Mr. Casalanguida requested DSAC members to focus not only on the LDC Amendments but also on making the Administrative Process as "nimble" as possible. Dalas Disney stated he received emails concerning LDC which attributed changes to a "scrivener's error." Q. Since it has been a long time since the re-codification - at what point is the "scrivener's error" considered to be a change? A. The County Attorney's position is if the error was just found, it is still a scrivener's error - it was overlooked during a previous review. Re: "City View" Q. Is the Portal functioning - can I look at my review comments no? A. (Jamie French) If the Permit was issued in "City View" - yes - but not ifit was issued in "C/D-PLUS." "CityView" permit applications begin with an Alpha prefix. 4 October 5, 2011 David Dunnavant noted "CID-PLUS" was able to recognize previously entered PL numbers but "CityView" does not. He asked if the programming could be revised or adapted to recognize the numbers. Jamie French stated no. He further stated the "CID-Plus" legacy will always exist but it could not be brought over. Mr. Dunnavant stated "CID-Plus" brings up all 2011 Permit application numbers and he can pick the one he needs but with "City View," he must remember the number assigned to particular permit. Claudine Auclair, Business Center Manager, stated she would research the issue and report to DSAC at a future meeting. Mr. Dunnavant questioned Mr. French concerning the Plan Review process and the anticipated reduced time frames. Nick Casalanguida explained Staffs perspective regarding changes, i.e, SDP-A or SDP-I, if only a form is needed, the application will not be routed again to all reviewers - 'judgment calls" will be made. He further stated the website will contain information concerning the re-submittal process. Jamie French stated "SIRE" and the other programs should be fully functional and in place by the end of the first quarter of2012. Re: Contractor Licensing Chairman Varian asked ifthere was a Portal or place for a license holder to check concerning his business/occupational license or insurance status. Jamie French stated the County could internally - he will research the issue and report to DSAC at a future meeting. Chairman Varian questioned the support services (i.e., facilities, IT, legal) paid to other departments and the amounts for same in the Budget. He requested a presentation of the information at a future meeting. (Chairman Varian noted Mr. Riley was present.) V. Growth Mana2ement Division - Staff Announcements/Updates: B. Fire Review: Ed Riley, Fire Code Official- Fire Code Office . August was the busiest month in the past two years. Turn-around times were maintained. . Some Contractors needed overnight reviews and were willing to pay for the expedited service. VI. Old Business: A. Golden Gate MSTU Master Plan - Darryl Richard, MSTU Project Manager (A copy of the proposed, revised Beautification Master Plan for the Golden Gate MSTU was distributed to the Members.) . Master Plan contains a great deal of operational information o Example cited: thematic paver pattern (color-coded) for narrow medians where landscaping is not appropriate . Purpose: Update/address the cost estimates to complete the Hunter and Coronado Parkway projects - the original figures were not relevant 5 October 5,2011 Mr. Richard noted a comment made during DSAC's September meeting: . There was a concern regarding the MSTU Advisory Committee's request to the BCC for an opportunity to review and provide recommendations for proposed development landscape plans in order to share coordination with the Community's roadway landscape master plan. He explained the purpose ofthe MSTU Committee's request was not to add steps to the SDP Review process but to allow input on the relevant portions of a Site Development Plan that was within the MSTU's boundaries. He assured the DSAC members the request would not add any steps to the existing Site Development Plan reVIew process. Clay Brooker referenced "Summary and Recommendations for County Codes" - specifically the phrase "should monitor and be permitted. . .." His concern was after an SDP was submitted, another "body" would be able to review it. Michele Arnold, Director - Alternative Transportation Modes, stated the purpose of the statement was to allow for coordination between the Master Plan and any development within the Golden Gate Parkway area. She stated the wording may be awkward because the intent was not conveyed and suggested it should be re-written. Dalas Disney referred to: . Page 4-2, "the Right of Way should be guided by" - he suggested substituting "shall. " . Page 5-3, under "Roadway and Pedestrian Decorative Lighting" - ".... Installation should be reviewed...." He again suggested substituting the word "shall. " Michele Arnold stated a word search of the document will be performed and each instance where "should" was found will be analyzed. . Page 7-4, "Table 10" Dalas Disney noted operating costs automatically increased at 3% per year. which he stated was a substantial amount for 17 years. He asked for an explanation, and reiterated his comment from the September meeting: Q. Is not the goal to reduce the MSTU tax, long-term and reduce burden to the public now that the area is built out? Michele Arnold replied the intent was to review the maintenance schedule for the roadways and to reduce the millage after the construction projects were completed. In Golden Gate, there is a continuing maintenance responsibility for interior roadways. She noted the Committee implemented alternative planting designs to reduce the costs. She stated the consultant may not have estimated the costs appropriately for the years cited. The actual cost is determined by the bids received on an annual basis. Mr. Disney objected to the use of the "baseline" approach and automatic annual Increases. Ms. Arnold noted the figures have decreased on an annual basis and stated the comments were noted and the consultant will be asked to review the figures. 6 October 5,2011 George Hermanson objected to changing the language - "should" versus "shall" - asked if the document was intended to be adopted as an Ordinance or a Master Plan. He continued Master Plans have recommendations, not "hard and fast rules." He also suggested revising the paragraph on Page 3-28 and restricting the Committee's purview solely to just the area or areas contained within the MSTU district. Michele Arnold clarified the Master Plan is adopted by reference in the LDC and is intended to be a guide - not a Code. The title of the section is "Summary of Recommendations for County Codes." Chairman Varian asked Mr. Richard if a recommendation to the BCC was required. (His comments were made off-mike - not audible.) Clay Brooker moved to recommend approving the proposed Golden Gate Community Roadways Beautification Master Plan as revised, except for the previously referenced paragraph on Page 3-28 which is to be clarified. Staff should be advised the paragraph exists and it should be consulted during their review(s) of SDP submittals that affect areas within the Golden Gate MSTU. Second by Mario Valle. (Comments by an unidentified speaker were made off-mike and not audible.) Michele Arnold: "It is addressed on an annual basis." Chairman Varian calledfor a vote. Carried unanimously, 15 - O. VII. New Business: . Chairman Varian noted six Committee members were notified that their terms will expire on December 14th. The members may reapply for their positions. Information and forms will be available on the County's website.. . Judy Puig stated large documents will be posted on the web site for review by the DSAC Committee members. Members will be notified via email when a document has been posted. VIII. Committee Member Comments: . David Dunnavant inquired about the Health Department Septic Standards. He asked if the new Standards from the State were implemented. . Mario Valle noted the new Standards were implemented and will be adhered to until notified by the State. . Judy Puig stated she emails to Kenneth Rech on a monthly basis but his response has been "there is nothing to report." . Consensus: An update is necessary and Mr. Rech will be requested to appear. Next Meetine Dates: (Meetings will commence at 3:00 PM unless noted below.) November 2, 2011 December 7, 2011 January 4, 2012 February 1, 2012 7 October 5,2011 There being no further business for the good of the County, the meeting was adjourned by order of the Chairman at 4:02 PM. DEVELOPMENT SERVICES ADVISORY COMMITTEE William Varian, Chairman The Minutes were approved by the Board/Committee on "as submitted" [~ OR "as amended" [~. ,2011, 8 Office of the Fire Code Official Summary of Plan Review Activity September-11 Architectural Reviews Sprinkler Reviews Underground Reviews Fuel & LP Gas Reviews Hoods & FSUP Reviews Alarm Reviews SDP Reviews Total # of Plans Reviewed 517 68 17 8 5 80 51 746 Number of Work Days Average # of Plans Reviewed per Day 21 36 ASAP Reviews per Building Department: 3 Architectural per County 31 AC Change Outs 1 Water Heater 5 Re Roofs 14 Low Voltage 2 Tents Total # of ASAP Reviews*: Total ASAP Reviews per Day 56 3 *Overtime Reviews are not included in this figure Scheduled Meetings/Hours: Ed: Bob: Jackie: Ricco: Maggie: 18.5 Hrs. 9.67 Hrs. 6.5 Hrs. 57.26 Hrs. 18.2 Hrs. Total Overtime Hours for the Fire Code Office *Overtime Hours Reimbursed by Contractors 3.5 6 (3 Reviews) In addition to the above-mentioned tasks, The Fire Code Official's Office fields numerous phone calls, walk-ins, field inspections and impromptu meetings. Office of the Fire Code Official 2700 N. Horseshoe Dr. Naples, FL 34104 To: DSAC members Date: November 2, 2011 From: Caroline Cilek, Senior Planner - LDC Coordinator and Fred Reischl, Senior Planner Subject: DSAC members are needed to volunteer for the DSAC LDC Amendment 2012 Cycle 1 subcommittee Overview of commitments: It is our goal to meet during the months of November and December to formulate recommendations on the proposed LDC amendments. We anticipate presenting our findings to DSAC in January. Current List of proposed LDC Amendments (several Scrivener's error amendments are not included) 1) 10802 Definitions_kenneling 2) 10802 Definitions_Omission of Rural Subdivision A def 3) 1 0802 Definition of Hazardous product and waste 4) 2 03 01 Agricultural Zoning Districts_error of omission 5) 2 03 07 Overlay District_ Bayshore CRA 6) 30502 Exemptions from Reqs_ Native Vegetation Exception 7) 30502 Exemptions from Reqs_Removal permits 8) 3 05 02 and 3 05 05_ Exemps from Reqs for Veg Protn and Pres_mangrove permit 9) 30505 Criteria for Removal of Protected Vegetation_ 40604 TreesVeg Prot_lO 01 02 Dev Orders Req 10) 3 05 07 Preservation Stds_ Archeological Sites 11) 3 05 07 Preservation Standards Jemoval of exotic as mitigation in rura11ands 12) 306 Groundwater protection amendments (9 ofthem) 13) 40201 Dimensional Stds for Principal Uses_spelling error 14) 40203 Specific Stds for Location of Accessory Bldg and Stds PODS in A E Zoning Districts 15) 40204 Standards for Cluster Residential Design_spelling error 16) 4 06 03 Landscaping Reqs for Vehicular Use Areas and Rights of Way 17) 4 06 05 Alternative Landscape Design Stds Plan process 18) 4 07 02 Design Standards for PUD _usable open space 19) 5 03 06 Dock Facilities_new admin process 20) 5 05 08 Architectural and Site Design Standards 21) 5 0600 Sign Regs and Stds by LUC_errors of omission 22) 5 0605 Sign Regs and Stds by LUC_auto 23) 60200 Adequate Public Facilities ReqsJeal time concurrency system 24) 60601 Street System Requirements_sidewalks.J'athways 25) 100203 Submittal Reqs for insub. SDPI and SIPI_new process 26) 10 02 03 Submittal Reqs for SDPs_extended 27) 10 02 03 Submittal Requirements for SDP Jedeve10pment 28) 100203 Submittal Requirements for SDPs_digital 29) 100203 Submittal Requirements for SDPs_ROW process 30) 100205 Submittal Reqs for Improv Plans_clarify the (CONSTR) app process 31) 10 02 05 Submittal Reqs for Improv Plans_extended 1 C:\Users\ TLPOLASKI\AppData\Local\Microsoft\Windows\ Temporary Internet Files\Content.Outlook\GUAMDRPL\LDC Amendment Agenda Nov 2 Call for subcomittee volunteers.doc 32) 100206 Submittal Reqs for Permits_Agricultural Clearing_errors 33) 100206 Submittal Reqs for Permits_Enforcement and Penalties 34) 100207 PUD Monitoring_Part II_annual trafficJeports 35) 10 02 13 PUD Monitoring_Part I_monitoring reports 36) 1002 13 PUD Procedures....permitted use 37) 10 08 00 Conditions and safeguards_conditional use extension 38) Administrative Variance 39) Appendix A_ Update Letter of Credit form 2 C :\Users\ TLPOLASKI\AppData\LocaI\M icrosoft\Windows\ Temporary Internet Files\Content.Outlook\GUAMDRPL\LDC Amendment Agenda Nov 2 Call for subcomittee volunteers.doc