Loading...
LAB Minutes 05/18/2011 16' 1 ATO-' fa) )]: @ 1; It W ~ un IDl AUG 2 2 2011 JY) Naples, Florida, Mayl8, 2011 . lJY: ....................... LET IT BE KNOWN that the LIBRARY ADVISORY BOARD met on thIS date m regular session at 10:00 a.m. in the Marco Island Branch Library with the following members present: CHAIR: VICE-CHAIR: Doris J. Lewis Loretta Murray Carla Grieve Rochelle Lieb Connie Bettinger-Hennink Fiala Hiller Henning Coyle Coletta v~ V" -rJ..t .,;' I ~ ALSO PRESENT: Marilyn Matthes, Library Director Roberta Reiss, Literacy Coordinator Judith Kraycik, Administrative Assistant APPRO V AL OF MINUTES Mrs. Lewis asked for additions or corrections to the minutes of April 20, 2010. Two minor corrections were noted. Mrs. Bettinger-Hennink moved to approve the minutes, seconded by Mrs. Lieb and the motion was carried unanimously that the minutes be approved as corrected. LITERACY PROGRAM REPORT Mrs. Reiss discussed the following issues: Possible Early Literacy Program for South Regional Library . Purpose is to create an early learning environment to have children ready to read when they start school. . Possibly partner with the Early Learning Coalition of Southwest Florida. . Create a program for parents, adult learners, educators and people with learning disabilities. . Will attend learning disabilities institute funded by the Department of Education and a group called LINCS which is an offshoot of the National Institute for Literacy. This is an invitation only Train the Trainer Institute which will certify her as a Learning Disabilities Trainer. . This effort is being made to strengthen the relationship between the Library and the educators of Collier County. The Director of Adult Community Education of Collier County has been helpful in promoting this partnership. . Hopefully the program will be offered in the fall. . Suggestion was made to contact pediatricians who may be able to assist in promoting this program. Mrs. Matthes commented that the Library has reached out to the educational community in the past and found that it is more successful if one staff member is dealing with one media specialist rather than arranging group meetings between the two groups. She also stated that she has asked the Children's Librarians to prepare a report on how many children from each school participated in our summer reading programs and how many books were read by the participants. Mise. Cones: 1 DatI: \.D\ \. \ \ \ \ ItIm t: \G ":I:: \ 'A \. a 16 i 1 AiO" REPORT OF OFFICERS - None COMMUNICA nONS Mrs. Grieve reported that she had a meeting with representatives of the Naples Daily News regarding a column which would provide information to the public about the Library. They have requested that three columns or essays be provided to them to evaluate before moving forward. UNFINISHED BUSINESS Employee of the Month - May Mrs. Bettinger-Hcnnink nominated Sharon Keshock as employee of the month for May. Mrs. Grieve seconded the motion and all in favor. Mrs. Matthes stated that a suggestion was made at the Public Services Administrator's meeting with the division employees that the recipients of the Library Employee of the Month also be submitted to the County Employee of the Month program. Meeting room Policy Revision Mrs. Matthes stated she had to make one minor change to the policy. Mission Statement Mrs. Matthes distributed additional information and suggestions on Mission Statements. The Board discussed the difference between a vision statement and a mission statement bccause some of the suggestions were related more to a vision then a mission. Mrs. Matthes stated that the County's vision is to be the best community in America. She continued that she does not want the mission statement to deviate greatly from the County vision statement. Mrs. Lieb stated that she would like the mission statement to indicate that our libraries are community based that respond to the neighborhoods wherc they are located. The Board discussed whether all or most libraries are cognizant of their surroundings and respond accordingly therefore making it unnecessary to include in the mission statement. Mrs. Lieb stated that three elements are important to the mission. Those elements are provide, promote and support. Mrs. Grieve questioned whether it is more important what staff thinks the mission is or what non-staff members think the mission is. Mrs. Matthes responded that it should be a combination. Mrs. Matthes made revisions to the proposed Library Board's version of the mission statement and then read the new version to the Board which is: "To provide, promote and support Library information and services that enlighten the minds and enrich the lives of community residents and visitors of all ages." Mrs. Bettinger-Hennink made a motion to accept the revised mission statement. Mrs. Murray seconded the motion and all in favor. Budget Mrs. Matthes stated she is scheduled to meet this week with the County Manager to review her budget. She explained that revenue from property taxes had been expected to drop by 3% but it turned out that the dccrease will actually be 5%. This could result in additional cuts to the budget. However, State Legislature has passed a bill requiring members of the Florida Retirement System to contribute 3% ofthcir gross salary 2 ~ 16 , ,I AI0" to their pension. This means the County will receive additional revenue for the months of July, August and September. What the effect of this will be is still not known. Mrs. Grieve asked if there is anything the Library Board can do to assist in the budget process. Mrs. Matthes responded that contacting their commissioners to remind them that the Library needs their support during the budget process may be helpful. Currently there are no major proposed cuts for the Library. Mrs. Grieve stated that it may be a good idea to remind the commissioners that the State recognized the value of libraries and approved funding for the next fiscal year. Vanderbilt Beach Branch Circulation Desk · Mrs. Matthes reported that the Friends of the Library have contributed $5,000 and anothcr $4,000 has been collected specifically for Vanderbilt and the remainder of the cost will be paid from State Aid for Libraries. There have been several upgrades and additions to the desk that were not figured into the original cost. · Mrs. Matthes stated that nothing major has been done to this library since it initially opened. · The desk will most likely be installed in late August or early September over a week-end. NEW BUSINESS South Regional- modifications · The branch manager has requested that the walkway in the back of the building be covered so patrons do not get wet coming from the parking lot. · A cover will be installed over the drive-up book drop. · Architect has designed these modifications to blend with the building design. · Raising the height of the stage at South Regional is being considered however due to ramp up to the stage, it can only be raised eleven inches. · These modifications will be paid from the remaining construction funds after which any remaining money will be returned to the County. Nooks · The Friends of the Library has offered to buy Nooks for the libraries. · Mrs. Matthes has prepared a proposal to the Friends to buy 18 Nooks. · Each regional library would receive six Nooks. · Each Nook would have titles preloaded from specific collections purchased from Barnes and Noble. For example, a mystery Nook, a poetry Nook, a children's Nook, a classic Nook. · Mrs. Matthes statcd this is very economical because one download can be purchased and loaded on multiple Nooks. Members of the Board questioned the intent of this proposal. Mrs. Matthes stated the Friends thought it would be something new to offer patrons which would give them an opportunity to familiarize themselves with e-readers. It was asked how this would be handled regarding damage to, or loss of the equipment. Mrs. Matthes stated there would be a replacement fee. Also, she stated that hopefully volunteers would be utilized to assist patrons in the use of the Nooks. The Members expressed concern regarding availability of the Nooks (if each rental is for three weeks), use of staff time to maintain them and whether the investment used to purchase the Nooks could be better used in other areas. However, the Members did commend the Friends of the Library on their forward thinking. Books per capita 3 16 ~ 1 AlD Mrs. Lieb asked how much a book costs for the life of the book. Mrs. Matthes responded that the average cost is approximately $25 per book. This is used as a replacement cost for budget purposes. About four percent of the library collection should be replaced annually which amounts to approximately $800,000. In the current budget, $200,000 has been allotted for this purpose. The standard allotment in the growth management plan is 1.87 items per capita. GENERAL CONSIDERA nONS - None DIRECTOR'S REPORT . State Aid to Libraries has been increased. . Thanked the Members for e-mailing their representatives. . The State Legislature stated that the libraries are the only ones that thank them for their support. . Suggested the Members send e-mails to thank their representatives. . Attended Florida Library Association Conference in early May which she reported was very good. . Will offer other staff members the opportunity to experience working with the Florida Library Association. . New reporting program has been installed specific to library needs. Program is gathering a lot of data for reports but we are still learning how to use it. . Incident at Headquarters Library yesterday with patron viewing inappropriate material. He had been warned on previous visits that ifhe continued to do this, he would be trespassed from the building. The Sheriff's Department was called and the deputy who arrived asked him to leave the library premises which he refused to do. There was a confrontation and he was handcuffed and escorted to the police car. He will be banned from the library possibly forever. Library computers do have filters which monitor usage. . A member asked whether Facebook postings are monitored. Mrs. Matthes responded that they are. . Circulation figures are still going down. . Overdrive figures continue to increase. . Expect Kindle to be compatible with overdrive by the end of the year. . The Library is assisting the Senior Resource Center in creating a website which hopefully will be launched this fall. They are still trying to solicit donations for construction of the Center but it will not happen this summer as had been the goal. The 211 call center will be starting in July. REPORT OF THE FRIENDS . Mrs. Grieve reported on the following items: . In order to apply for grant money, an annual report has been prepared. Mrs. Grieve provided a copy of the report at the meeting for members to see. . The Board of the Friends of the Library does not meet during the summer. The next meeting will be in October. . The Red, White and Roulette will be held at the Naples Beach Club on November 5, 2011. . A brochure explaining how to become a member of Friends of the Library has been produced in Spanish. OTHER BUSINESS Due to the vacations of some of the Board Members, it was decided to move the annual meeting to June 29. 4 161 1 ADJOURNMENT There being no further business to come before the Library Advisory Board, Mrs. Grieve moved to adjourn, seconded by Mrs. Bettinger Hennink and carried unanimously the meeting was adjourned at 11 :50 a.m. Approved by: Q~ \, b~ 6 Doris J. Lewis Chair, Library Advisory Board 5 A10--