Minutes 05/26/2011
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May2~CEIVED
JUN J 0 2011
MINUTES OF THE COLLIER COUNTY
GOVERNMENT PRODUCTIVITY COMMITTEE
CAPITAL IMPROVEMENT PLAN REVIEW SUBCOMMITTEE
BoItr4j)fCOllnlY'~
Naples, Florida, May 26,2011
LET IT BE REMEMBERED, the Collier County Productivity Capital
Improvement Plan Review Subcommittee in and for the County of
Collier, having conducted business herein, met on this date at 9:00 A.M. in
REGULAR SESSION in Building "F" of the Government Complex, in the
County Manager's Conference Room, Naples, Florida with the following
members present:
Fiala ~/ /
Hiller
Henning
Coyle ~~ _
COletta -=:3t:~. =
Chairman: Vlad Ryziw
Steve Harrison (absent)
Janet Vasey (excused)
James Gibson
Doug Fee
Rick Federman
ALSO PRESENT: Mike Sheffield, Operations Manager, CMO
Mark Isackson, Director of Corporate Finance, OMB
Susan Usher, Sr. Budget Analyst, OM~
MISC. Corres;
Date: q \\1,\ \ \
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Item.: \~-:I: 4.~~
C;pies to:
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May 26, 2011
Any persons in need of the verbatim record of the meeting may request a copy of the
audio recording from the Collier County Communications and Customer Relations
Department.
1. Call to Order
Chairman Ryziw called the meeting to order at 9:02 A.M.
Norm Feder, Growth Management Division Administrator; Nick Casalanguida,
Deputy Administrator, Growth Management Division; Gary McAlpin, Director,
Coastal Zone Management; Marla Ramsey, Public Service Administrator and
Tom Wides, Public Utilities Finance Operations Director were also present.
2. Approve meeting minutes from 5/18/11
Mr. Gibson moved to approve the minutes of the May 18,2011 Meeting. Second by
Mr. Federman. Carried unanimously 3 - O.
3. Continue the Review of Capital Improvement Project Reserves/Expenditures
The following documents were submitted for review:
· List of Capital Project Funds
· Collier County Productivity Committee FYi2 CIP Subcommittee Workplan
dated May 25, 2011.
Chairman Ryziw provided an overview of the 12 assignment goals for the
subcommittee as identified in the workplan and listed below:
Goal 1: Review budgets to ensure that departments and divisions appropriately
focus on achieving strategic and operational objectives.
Goal 2: Review necessity ofCIP fund reserves.
Goal 3: Review proposed overall appropriations for active/on-going projects and
new/proposed projects. .
Goal 4: Review procedures, processes and practices for closing out completed or
cancelled projects.
Review CIP proposals for additional financing.
Review proposed CIP expenditures.
Review who (i.e., specific staff member or project manager) is responsible
for managing and executing each project.
Goal 8: Consider conducting reviews in several phases, such as: Phase 1,
expense side; Phase 2, funding, etc.
Goal 9: Consider continuance of CIP reviews for multiple years on an extended
calendar time line.
Goal 1 0: Consider how the recent legislative nullification of Florida's Growth
Management/Concurrency Laws affect Collier County's planned CIP
projects.
Goal 11: Review how projects are justified/warranted and how projects are
prioritized with limited funds.
Goal 12: Request and review clarifications on CIP contingencies versus CIP
'reserves.
The Subcommft(fe determined to focus on Goal Nos. 3, 4, 5, 6 and 12.
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Goal 5:
Goal 6:
Goal 7:
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May 26,2011
The Subcommittee identified the following Collier County CIP (expenditure)
Organizations listed below and assigned a member to review the organization's
requirements:
A. Administrative Services Capital- Mr. Federman
. Facilities Management
B. Elected Official's Capital- Doug Fee
. Airport Authority
. Sheriffs Office
. Supervisor of Elections
C. Office ofthe County Manager's Capital- Steve Harrison
. Emergency Medical Services
. Isle of Capri Fire
. Ochopee Fire Control
. Office of Management & Budget
D. Courts, Growth Management (CDES), Public Utilities Capital- Janet Vasey
. Growth Management (Land Development Services)
. Public Utilities Debt Service
. Court Related Capital
E. Growth Management (Transportation) Capital- Vlad Ryziw
. Transportation
F. Public Services Capital- Jim Gibson
. Libraries
. Museums
. Parks & Recreation
. Tourist Development Council- Beaches (195)
. Tourist Development Council- Park Beaches (183)
. Public Services Division Capital
See re-assignment of categories under Item 4.
Said review will include meeting with individual department heads as necessary.
Subcommittee members and staff discussed the concept and status of reserves and
contingency funds as related to Goal No. 12.
Mr. Fee arrived at 10:00 A.M.
Subcommittee members and staff discussed Goal Nos. 3, 4, 5 and 6 which are the
most important goals they will be working on.
4. Next Steps in the Process
The Subcommittee determined meeting June 2, 2011 and June 8, 2011 at 9:00 A.M.
There is a regular meeting of the Productivity Committee scheduled for June 8, 2011
at 2:00 P.M.
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May 26, 2011
The Subcommittee reassigned the CIP Organizations as follows:
A. Administrative Services Capital- Mr. Federman
· Facilities Management
. Court Related Capital
B. Elected Officials Capital- Doug Fee
· Airport Authority
· Sheriff Office
· Supervisor of Elections
C. Office of the County Manager Capital- Steve Harrison
· Emergency Medical Services
. Isle of Capri Fire
. Ochopee Fire Control
· Office of Management & Budget
D. Public Utilities Capital- Janet Vasey
. Public Utilities Debt Service
E. Growth Management (Transportation) Capital- Vlad Ryziw
. Transportation
· Growth Management (Land Development Services)
F. Public Services Capital- Jim Gibson
. Libraries
. Museum
. Parks & Recreation
· Tourist Development Council- Beaches (195)
· Tourist Development Council- Park Beaches (183)
· Public Services Division Capital
5. Public Comment
None
There being no further business for the good ofthe County, the meeting was
adjourned at 11 :02 A.M.
COLLIER COUNTY PRODUCTIVITY
COMMITTEE CAPITAL IMPROVEMENT
PLAN REVIEW SUBCOMMITTEE
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Vlad Ryziw, ChaIrman
These minutes approved by the Board/Committee on
as presented or as amended
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