Minutes 04/20/2011
..
J ~u~~::~J
Collier County Government
Productivity Committee
Meeting Agenda
County Manager's Conference Room
April 20, 2011
2:00 P.M.
BY.
. .......................
I. Introduction
A. Call to Order-Steve Harrison, Chairman
B. Approval of today' s meeting agenda
C. Approval of the Productivity Committee meeting minutes from 2/16/11 (continued)
D. Approval of the Productivity Committee meeting minutes from 3/16/11
E. Acceptance of the Solid Waste Mandatory Collections Agreement Subcommittee
meeting minute from 3/24/11
II. Old Business
A. Update from the Solid Waste Mandatory Collections Agreement Subcommittee-
Jim Gibson, Gina Dows, Vlad Ryziw
B. Update from the School Impact Fee Review Subcommittee-
Janet Vasey, Steve Harrison, Joe Swaja, Vlad Ryziw
C. Update on the Work Plan
D. Discussion regarding cost saving opportunities through outsourcing and in-sourcing
A. Report Regarding County Purchases-Steve Carnell
:Qv'
Fiata ~
Hiller ~ J.f'
Henning. ~
Coyle .......
Coletta V
III. New Business
IV. Committee Member/Staff Comments
V. Public Comment
VI. Adjourn-The next meeting is scheduled for May 18,2011 at 2pm in the County Manager's
Conference Room Misc. Corres:
Date: C\\\'b\ \\
Item #~Lo":I:.. 'l.. ~ ~
C ,~;i:;s~J:
r~
,
'l..
I .
COLLIER COUNTY GOVERNMENT
PRODUCTIVITY COMMITTEE
April 20, 2011 2 p.m.
i
~rr~W~1
'1! U
,.J L. d l l
BY: .......................
Members Present: Gina Downs, Doug Fee, Jim Gibson, Steve Harrison, Vlad
Ryziw, Joe Swaja, Janet Vasey and Joe Wall.
Members Excused: Cheryl Pavlick, Rich Federman and Leslie Prizant were
excused.
BCC Liaison: Commissioner Jim Coletta was in attendance.
Staff Present: Crystal Kinzel and Derek Johnssen, Clerk's Office; Andrea
Marsh, Sheriff's Office; Dan Rodriguez, Director, Solid Waste; Tom Wides,
Director PUD Operations Support; Joe Bellone, Manager Utility Billing &
Customer Service; Steve Carnell, Director Purchasing; Joanne Markiewicz,
Manager Purchasing Acquisition; Len Price, Administrator, Administrative
Services; Michael Sheffield, Assistant to the County Manager; Barbetta
Hutchinson, Office of Management and Budget.
Others Present: Joyce Fletcher, Harold Hall
INTRODUCTION:
Call to Order: Steve Harrison called the meeting to order at 2:00 p.m. Mike
Sheffield announced the establishment of a quorum.
Approval of the Agenda for April 20, 2011: Joe Swaja motioned to approve
the agenda, Vlad Ryziw seconded and the group unanimously approved.
Approval of the February 16, 2011 Productivity Committee Meeting Minutes:
Joe Swaja motioned to approve the minutes, Gina Downs seconded and the
group unanimously approved.
Approval of the March 16, 2011 Productivity Committee Meeting Minutes:
The group suggested some changes, then Janet Vasey motioned to approve the
minutes as corrected, Joe Swaja seconded and the group unanimously
approved.
Acceptance of the March 24, 2011 Solid Waste Productivity Committee
Subcommittee Minutes: Gina motioned to approve the minutes, Joe Swaja
seconded. The vote was 7-1 with Doug Fee opposing.
1
._~-_..
..1
OLD BUSINESS:
Update on Work Plan: Commissioner Coletta went over the letter that the
committee sent to the Board. The Board approved reviews of the Solid Waste
Mandatory Collections Agreement, the FY12 budget with an emphasis on capital
improvement plan reserves, impact fee reviews, and outsourcing/insourcing.
Mike passed out an updated work plan and reviewed it with the group. The
following subcommittees were formed:
Capital Improvement Reserves Plans/Expeditures Review Subcommittee:
Vlad Ryziw, Jim Gibson, Janet Vasey and Doug Fee. Mark Isackson said that he
will work with Susan Usher to get some information together and he will contact
Steve Harrison to set-up an orientation meeting regarding capital projects.
Outsourcing/lnsourcing Review Subcommittee: Gina Downs, Rich
Federman, Joe Wall. Len Price and Mike Sheffield suggested that the
subcommittee work with Skip Camp.
School Impact Fee Review Subcommittee: The next meeting of the
subcommittee will be held on May 11 at 10:00 a.m. in the County Manager's
Front Conference Room. Janet Vasey gave the group a review on the first
meeting the subcommittee had with the school board. She reviewed cost per
student station including ancillary fees and the credits that come from the State
of Florida, bond costs and ad valorem. The members of the committee are
Janet, Steve, Vlad and Joe.
2
L" .
NEW BUSINESS:
Report Regarding County Purchases: Steve Carnell gave the committee a
presentation on the operations of the purchasing department for the past few
years in regards to dollar amounts and numbers of solicitations being started. He
passed out a spreadsheet called "Purchasing Bid Status Log" and gave a quick
overview of the document. Vlad Ryziw asked Steve if the county ever issued
invitations to negotiate? He said this process opens up transparencies. Steve
said that his department has used ITNs in the past and is currently looking at
other alternatives and adjusting methods on some projects. He stated he has
lost a third of his staff so he is open for any suggestions on how he can work
smarter.
Comments:
Commissioner Coletta informed the group that Arthrex is expanding into Eastem
Collier County, with construction starting this year on a 150,000 sq. ft. plant.
Vlad Ryziw asked Mike about advertising the meetings. He said he would like to
see more public attendance at the meetings. Mike explained the public meeting
requirement notices and their posting on the County's website. Vlad asked that
the meetings be indicated on the County's main site calendar of events.
Mike Sheffield said that he will arrange a demonstration on SAP ProTools for the
entire committee at the next meeting.
Harold Hall said that he started hearing about the Productivity Committee 3 years
ago and has been attending on and off ever since. He wanted to compliment the
group on their participation in county government and the great job that they are
doing taking on sometimes controversial topics.
Adjournment: Joe Swaja motioned to adjourn the meeting, VI ad Ryziw and the
group unanimously approved. The meeting was adjourned at 4:50 p.m.
Next Meeting: The next regular meeting of the Productivity Committee Meeting
will be held at 2:00 p.m. on Wed. May 18, 2011. This meeting will be held in the
County Manager's Conf. Room in Bldg F, 2nd floor at 3299 Tamiami Trail East,
Suite 202.
Jy-Ol~~@
Approved by Productivity Chair, Steve Harrison
3