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LAB Minutes 02/16/2011 ~~A~~~~I~~ Naples, Florida, February 16,2011 BY: ....................... LET IT BE KNOWN that the LIBRARY ADVISORY BOARD met on this date in regular session at 10:00 a.m. in the Main Library with the following members present: CHAIR: Doris 1. Lewis VICE-CHAIR: Loretta Murray Carla Grieve Rochelle Lieb Connie Bettinger-Bennink Fiala 1)/ Hiller ) "" Henning~ Coyle Coletta ALSO PRESENT: Marilyn Matthes, Library Director Roberta Reiss, Literacy Coordinator Judith Kraycik, Administrative Assistant APPROVAL OF MINUTES Mrs. Lewis asked for additions or corrections to the minutes of January 19,2010. Two minor corrections were noted. Mrs. Lieb moved to approve the minutes, seconded by Mrs. Bettinger- Hennink and the motion was carried unanimously that the minutes be approved as corrected. LITERACY PROGRAM REPORT Mrs. Reiss reported that the Conversation Classes at South Regional Library are standing room only. The early class is comprised of mainly seasonal residents who will be leaving around the end of March. Mrs. Reiss stated she will recruit for more participants at that time but if she cannot fill that class, the program may return to only one class. She also stated that a photo was taken of the class for Snapshot Day. Mrs. Reiss reported that she conducted the first People and Stories program at Edison State College for the Remedial English Class. This was considered a trial to see if it is a program the College may wish to continue to utilize in the future. Mrs. Reiss stated it was very successful in that it motivated and encouraged students to engage in reading a story out loud and participate in conversation about the story and other activities related to the story. She continued that her intention for conducting the program was to familiarize the students and faculty with the Library and the programs and products that are available to the public. The professor of the Remedial English Class also expressed interest in setting up a tour ofthe library for students. Mrs. Grieve asked about the College Library. Mrs. Reiss stated it is very small and does not provide much space to study and it is closed on week-ends. Mrs. Murray expressed concern that if the students were not residents of Collier County, they may not be able to obtain a library card. Mrs. Matthes stated that if a student has an Edison College id card, they are able to obtain a Collier County Library card. Mrs. Reiss stated that Christiana O'Hern has asked her to conduct another tutor training for School on Wheels. The program has been recruiting tutors from Ave Maria which seems to be successful. The only drawback is that the students are only there for a limited amount of time which means that more frequent training sessions are required. Mrs. Reiss stated she will be spending February 23 with Ms. O'Hern and the new recruits teaching them how to tutor. MISC. Corres: Date: l..t \ "2. "i!I.\ , \ Item": \~"I' \ 'R l <1 ~=''"liE;S :0. Miami-Dade to answer the phone. Mrs. Bettinger-Hennink asked about Lighthouse. Mrs. Matthes stated that Lighthouse could take over the entire 7,000 square feet. Mrs. Matthes also stated that if the project moves forward, the lease will need to be re-written with Collier County because there is verbiage in the lease regarding the health clinic that will need to be changed. The Board is going forward with fund raising for the project. The Board of County Commission is expecting 7,000 square feet oflibrary space but it could be shared space. Currently they are saying that they don't think they can raise enough moncy to build more than 9,000-10,000 square feet. Mrs. Bettinger-Hennink stated that because there have been so many changes to this project, the organizations that have supported the project and made donations should be notified of the changes. Courtyard Fountain Renovation Mrs. Grieve inquired as to the status of this project. Mrs. Matthes stated that the Facilities Department was going to solicit for new quotes but she has not been notified that this has been done. Repair of Immokalee Carpet A question was raised regarding the bleach spot at the Immokalee Library. Mrs. Matthes reported One Source, the janitorial service, is required to replace the carpet. The entire carpeted area will not be replaced, only the damaged area. NEW BUSINESS Long Range Planning Mrs. Matthes provided copies of Public Library Service Responses to the Board members. She explained that this is the suggested method oflong range planning for libraries. This is provided by the Public Library Association which is affiliated with the American Library Association. Each item listed has a related worksheet that assists in the preparation of a long range plan to provide that particular service. Mrs. Matthes stated that she is required to provide a long range plan for the library this year. Her deadline for completing this is August. Typically a long range plan is for five years and then there are annual updates to ensure that the plan is on schedule in order to receive state aid. She asked the Board to review the elements and at next month's meeting provide her with feedback regarding which items they would rate as most important. She added that they could vary their ratings by library citing one library for one item and another library for a different item. Mrs. Matthes stated that the previous five year plan focused on Library structure and comparisons to other Libraries. She stated she sees the new plan as being more of a functional document. Currently there are staff issues due to the loss of supervisors and the fact that branch managers are handling multiple branches. In addition, currently some of the small branches are missing second levels of management. She stated that she has given this same document to the branch managers and asked them to select the top three items that should be emphasized at their branch. Mrs. Bettinger- Hennink asked what is the perception of the future for libraries in light of the latest technology. Mrs. Matthes responded that libraries have evolved to try to incorporate the latest advances in technology into their collections. Educating staff to learn how to use these latest devices in order to answer questions and assist patrons is a challenge. She asked the Board members to discuss with other groups they may belong to and other people that they interact with what they think the direction of the libraries should be. Basically she is looking for what the public expects from the Library. Mrs. Lieb asked whether something should be published in the newspaper requesting input. Mrs. Matthes said she may consider that. Mrs. Lewis suggested they could put a suggestion box at the check-out counter. Mrs. Matthes said she may also contact the Friends of the Library for input. Mrs. Lieb suggested the request should be defined to only include certain types of information. Mrs. Matthes concluded that she would like the Board to make recommendations as to which should be the primary areas of concentration. 3 I Mrs. Matthes stated that the Library is going forward with floating the non-fiction collection beginning April 1". REPORT OF THE FRIENDS Mrs. Grieve reported that Mrs. Matthes submitted a request to the Friends to replace the circulation desk at the Vanderbilt Beach Library which is estimated to cost approximately $5,000. The request was approved with the stipulation that funds that have been collected by the Friends exclusively for the Vanderbilt Beach Library would need to be used and the Friends will cover the remaining balance from their regular budget. She continucd that she has sent a note to the Pelican Bay Property Owners Association who was instrumental in raising the existing funds and they will post a notice to their members. Mrs. Matthes stated that she and Blane Halliday, who managcs the Vanderbilt Beach Library, have talked to the furniture salesman but they have not yet received a quote. She added that the Library has recently been painted and there may be a few other renovations considered. ADJOURNMENT There being no further business to come before the Library Advisory Board, Mrs. Grieve moved to adjourn, seconded by Mrs. Bettinger-Bennink and carried unanimously the meeting was adjourned at I 1:37 a.m. Approved by: Doris J. Lewis <>., ';rn.ry ~5ry;: } L-~ 5