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BAAB Backup Documents 08/28/1991 Backup Black Affairs Advisory Board Meeting August 28, 1991 ~~~ BLACK AFFAIRS ADVISORY COMMITTEE wednesday, August 28, 1991 6:30 p.m. AGENDA I. APPOINT RECORDING SECRETARY II. APPROVE MINUTES OF 8/14/91 MEETING III. APPROVE LOCAL MEETING ROOM IV. STAFF REPORT -- Ramero Manalich V. REVIEW COLLIER COUNTY ORGANIZATION CHART VI. INFORMATION LETTER TO COLLIER COUNTY MANAGER VII. SELECT AREAS OF INTEREST VIII. COLLIER COUNTY HOUSING ORDINANCE " IX. OLD BUSINESS X. NEW BUSINESS COLLIER CO~Y BOARD OF COMMISSIONERS BLACK AFFAIRS ADVISORY BOARD Minutes of Meeting August 14, 1991 3:00 p.m. MEMBERS PRESENT: Larry D. Word Robert Walker willie B. Brice Jackie D. Brown Herbert V. cambridge Claudette Gillings Albert Lee Henry C. Tribble MEMBERS ABSENT: Rev. Clayton Leon Hodge STAFF PRESENT: Margret B. Bowles, Staff Liaison to Black Affairs Advisory Board Jennifer pike, Assistant to collier County Manager Ramero Manalich, Assistant collier county Attorney ----------------------------------------------------------------------- The organizational meeting of the Black Affairs Advisory Board was held in the Board of. commissioners Meeting Room, Building "F", of the Collier County Government complex. Following welcoming remarks by Jennifer pike, and introductory comments by members present, Margret Bowles called the meeting to order for the purpose of transactin~ organizational business required by Ordinance No. 91-38, as amended on October 13, 1991. 1. ELECTION OF OFFICERS. By unanimous votes, Larry D. Word was elected Chairman and Robert Walker elected Vice-Chairman of the Black Affairs Advisory Board for a period of one year with eligibility for re-election. 2. APPOINTMENT OF RECORDING SECRETARY. The Board deferred appointment of a Recording Secretary until its next meeting. Members asked staff (1) to obtain a clarification from the commissioners to the meaning of staff-provided "technical support" (Ordinance 91-38, SECTION EIGHT); and (2) if necessary, to present a request to the commissioners for County staff administrative support, to include typing and mailing services. 3. TERMS OF OFFICE. A motion was made, seconded and passed unanimously for the following initial terms of office, in accordance with SECTION THREE of Ordinance 91-38, as amended on October 13, 1991: A. Three Members for Two Years Claudette Gillings Herbert V. Cambridge Rev. Clayton Leon Hodge B. Three Members for Three Years Albert Lee Jackie D. Brown Willie B. Brice C. Three Members for Four Years Larry D. Word Robert Walker Henry C. Tribble 4. RESOLUTION TO THE BOARD OF COMMISSIONERS. A motion was made, seconded and passed unanimously to submit a resolution to the commissioners recommending for the forthcoming year the duly elected Chairman and Vice-Chairman and the initial terms of office for each member of the Board. The Board requested staff to submit this resolution for adoption on the Commissioners' regular meeting consent agenda. 5. ORDINANCE 91-38 AND AMENDMENT. the Ordinance creating the Black Affairs October 13, 1991. Staff reviewed with members Advisory Board, as amended on (a) SECTION FOUR. Paraaraph A. The Board discussed the potential negative impact on its members if removed by the commissioners "with or without cause." A motion was made, seconded and passed unanimously requesting staff to seek clarification from the County Attorney to the commissioners' ability to remove Board members "with or without cause," and the apparent lack of due process and sensitivity toward Board members which this language suggests; and further to prepare a request to the commissioners that the Ordinance be amended to provide for due process and the removal of Board members only "with good cause and after input from Board members." (b) SUNSHINE LAWS. Staff reviewed the significance of the Public Meeting Laws to the Board's transaction of business. All meetings will be open to the public. Notice of Meetings will be posted with the County's Public Affairs Office. Additional postings and public announcements may occur at the Board's pleasure. (c) RULES OF PROCEDURE. A motion was made, seconded and passed unanimously to adopt "Robert's Rules Of Order" as the rules of procedure for the transaction of Board business; and further, that written record of all Board meetings, resolutions, findings and determinations, reports and exhibits will be maintained and copies submitted to the Commissioners. (d) REIMBURSEMENT OF EXPENSES. The Board requested staff to seek clarification from the County Attorney to the meaning of "expenses reasonably incurred" (SECTION SIX). If local travel is not a reimbursable expense, prepare a request to the Commissioners for reimbursement of travel to Naples members attending all meetings held in Immokalee and reimbursement of travel to Immokalee members attending all meetings held in Naples. (e) DUTIES OF THE BOARD. The functions, powers and duties of the Board, as outlined in SECTION SEVEN of the Ordinance, were reviewed and accepted by the members. Staff was requested to furnish the Board an organizational Chart reflecting the Commissioners' areas of jurisdiction. At this point in the meeting, Margret Bowles turned the meeting's agenda over to Chairman Larry Word. 6. OTHER BUSINESS. (a) REGULAR MEETING DATE & TIME. Members of the Board selected the 4th Wednesday, at 6:30 p.m., for the regular date and time of its monthly meetings. A preference was expressed to hold regular monthly Board meetings in Building "F" at the County's Government Complex in Naples. Special meetings may be held at other locations throughout the County. (b) REOUEST FOR INFORMATION. A motion was made, seconded and passed, with one member dissenting, to draft a letter from Chairman Larry Word to the county Manager requesting all County departments and agencies to provide the Board with information relative to current EEO and civil Rights policies and opportunities within the County Government. Staff was requested to furnish the Board with a Directory of County Government Departments and personnel. (c) AREAS OF INTEREST. Chairman Word requested members to declare at the next meeting an area of interest and concern which they will be willing to take the lead in investigating. Topics suggested include Education, Economic Development, Employment, Housing, Health, Law Enforcement, and Political. (d) EXCHANGE OF INFORMATION. Members of the Board agreed to accept the invitation from the Hispanic Affairs Advisory Board to exchange copies of minutes of meetings and to schedule joint workshops a couple times a year to discuss areas of mutual concern. 7. NEXT MEETING. The next meeting of the Black Affairs Advisory Board will be held on Wednesday, August 28, 1991, at 6:30 p.m., in the county Manager's Conference Room on the third floor of Building "F" at the County Government Complex. A Notice of Meeting and agenda materials will be mailed to the members prior to the meeting. Respectfully submitted, Margret B. Bowles, staff Liaison to Black Affairs Advisory Board APPROVED BY THE BOARD ON , 1991 Larry D. Word, Chairman of the Board COLLIER COUNT~ FLORIDA ORGANIZATIONAL CHART I~I I I I I I .nt.a'BUl TAl ~ In\RD <P lIUIl'Y SI.'I'R'lI3Jl. JWICIAL aJK <P lllEl'S AP8lAISI!R alllI:lUl lIHlISSIaBS <P EU!I:I1(N; Courts & aJK <P 00Ill'D AIle Sdmer QJy Carltm lhl Bmter Ha!y Ibrgan Judges Jsmes Giles Burt L. Satnlers Max A. 1Iass~ Anne Goodni t Richard S. Michael J. Volpe <DNfY ATltREYr- Kenneth ClJy ler lIUIl'Y ~ II. Nell o::><<ill r NJIlNISI1lATIVE ASSrSItIIll' NJIlNISI1lATIVE ASSIsrmr lIUIl'Y ~ ASSrSItIIll' Jemifer J. Pike Ronald Hclerore Thams Olliff I I CABlE F1WOIISE IWW>>IM' & CAPITAL FHJ.JECr I1t\HIQHlNr BIlE' IWW>>IM' Mike McNees Tan Coorecode I I 1 um.rrr RB..IC ~ ADlINISIP.AIIVI <DtUllTf HlVllOfHlfAL 'JWlN5I'(IQ'AII 5I!RVI(ES 5I!RVI(ES 5I!RVI(ES 5I!RVI(ES mvFLIJM'tII SI'R'1Iml . !mYI(ES Michael Arnold Martha Sdmer James Ileardm Leo Ochs, Jr. Frank Brutt lIilliam Lorenz George Arcldbeld I I Mninistratim hlministratim hlministratim hlminis tra tion Mninis tra don hlministra don hininistratim Finance AninB1 Con trol Elrergency Autcmated Info. DevelO{JTl"flt lIater ~t. Ai~ts ~~ ~iculture Mai1agaTe1 t ~tems Services Solid aste tenance \/a er Library a1S Pub ic Affairs GrcJI{th Planni~ Na~t Roads Operations I\JseIJn Fire Facilities !hJs~ & Urban Coostruc tim Se<Jer Parks & Heli~ter Fl~t G~t !lesoorces . Traffic Operations Recreadm tiedi Pollution Social Services Examiner IluIBn Resoorces It!nagelre:1 t Control Veteran Purchas~ Servi ces ~ =z.,t Contract Agencies PPGE &-2 ;; K61'/At-O BLACK AFFAIRS ADVISORY COMMITTEE Wednesday, August 28, 1991 6:30 p.m. AGENDA I. APPOINT RECORDING SECRETARY II. APPROVE MINUTES OF 8/14/91 MEETING III. APPROVE LOCAL MEETING ROOM IV. STAFF REPORT -- Ramero Manalich V. REVIEW COLLIER COUNTY ORGANIZATION CHART VI. INFORMATION LETTER TO COLLIER COUNTY MANAGER VII. SELECT AREAS OF INTEREST VIII. COLLIER COUNTY HOUSING ORDINANCE IX. OLD BUSINESS X. NEW BUSINESS COLLIER CO~Y BOARD OF COMMISSIONERS BLACK AFFAIRS ADVISORY BOARD Minutes of Meeting August 14, 1991 3:00 p.m. MEMBERS PRESENT: Larry D. Word Robert Walker willie B. Brice Jackie D. Brown Herbert v. cambridge Claudette Gillings Albert Lee Henry C. Tribble MEMBERS ABSENT: Rev. Clayton Leon Hodge STAFF PRESENT: Margret B. Bowles, Staff Liaison to Black Affairs Advisory Board Jennifer Pike, Assistant to Collier County Manager Ramero Manalich, Assistant collier County Attorney ----------------------------------------------------------------------- The organizational meeting of the Black Affairs Advisory Board was held in the Board of Commissioners Meeting Room, Building "F", of the Collier County Government complex. Following welcoming remarks by Jennifer Pike, and introductory comments by members present, Margret Bowles called the meeting to order for the purpose of transacting organizational business required by ordinance No. 91-38, as amended on October 13, 1991. 1. ELECTION OF OFFICERS. By unanimous votes, Larry D. Word was elected Chairman and Robert Walker elected Vice-Chairman of the Black Affairs Advisory Board for a period of one year with eligibility for re-election. 2. APPOINTMENT OF RECORDING SECRETARY. The Board deferred appointment of a Recording secretary until its next meeting. Members asked staff (1) to obtain a clarification from the commissioners to the meaning of staff-provided "technical support" (Ordinance 91-38, SECTION EIGHT); and (2) if necessary, to present a request to the Commissioners for County staff administrative support, to include typing and mailing services. ._,'""__.___-__.~._.._~,.._~_~._'_.~_.__.m_.___ 3. TERMS OF OFFICE. A motion was made, seconded and passed unanimously for the following initial terms of office, in accordance with SECTION THREE of Ordinance 91-38, as amended on October 13, 1991: A. Three Members for Two Years Claudette Gillings Herbert V. Cambridge Rev. Clayton Leon Hodge B. Three Members for Three Years Albert Lee Jackie D. Brown willie B. Brice C. Three Members for Four Years Larry D. Word Robert Walker Henry C. Tribble 4. RESOLUTION TO THE BOARD OF COMMISSIONERS. A motion was made, seconded and passed unanimously to submit a resolution to the Commissioners recommending for the forthcoming year the duly elected Chairman and Vice-Chairman and the initial terms of office for each member of the Board. The Board requested staff to submit this resolution for adoption on the commissioners' regular meeting consent agenda. 5. ORDINANCE 91-38 AND AMENDMENT. the Ordinance creating the Black Affairs October 13, 1991. Staff reviewed with members Advisory Board, as amended on (a) SECTION FOUR. Paraaraph A. The Board discussed the potential negative impact on its members if removed by the Commissioners "with or without cause." A motion was made, seconded and passed unanimously requesting staff to seek clarification from the County Attorney to the commissioners' ability to remove Board members "with or without cause," and the apparent lack of due process and sensitivity toward Board members which this language suggests; and further to prepare a request to the Commissioners that the Ordinance be amended to provide for due process and the removal of Board members only "with good cause and after input from Board members." (b) SUNSHINE LAWS. Staff reviewed the significance of the Public Meeting Laws to the Board's transaction of business. All meetings will be open to the public. Notice of Meetings will be posted with the county's Public Affairs Office. Additional postings and public announcements may occur at the Board's pleasure. (c) RULES OF PROCEDURE. A motion was made, seconded and passed unanimously to adopt "Robert's Rules Of Order" as the rules of procedure for the transaction of Board business; and further, that written record of all Board meetings, resolutions, findings and determinations, reports and exhibits will be maintained and copies submitted to the commissioners. (d) REIMBURSEMENT OF EXPENSES. The Board requested staff to seek clarification from the County Attorney to the meaning of "expenses reasonably incurred" (SECTION SIX). If local travel is not a reimbursable expense, prepare a request to the Commissioners for reimbursement of travel to Naples members attending all meetings held in Immokalee and reimbursement of travel to Immokalee members attending all meetings held in Naples. (e) DUTIES OF THE BOARD. The functions, powers and duties of the Board, as outlined in SECTION SEVEN of the Ordinance, were reviewed and accepted by the members. Staff was requested to furnish the Board an organizational Chart reflecting the Commissioners' areas of jurisdiction. At this point in the meeting, Margret Bowles turned the meeting's agenda over to Chairman Larry Word. 6. OTHER BUSINESS. (a) REGULAR MEETING DATE & TIME. Members of the Board selected the 4th Wednesday, at 6:30 p.m., for the regular date and time of its monthly meetings. A preference was expressed to hold regular monthly Board meetings in Building "F" at the County's Government Complex in Naples. Special meetings may be held at other locations throughout the County. (b) REOUEST FOR INFORMATION. A motion was made, seconded and passed, with one member dissenting, to draft a letter from Chairman Larry Word to the County Manager requesting all County departments and agencies to provide the Board with information relative to current EEO and Civil Rights policies and opportunities within the County Government. Staff was requested to furnish the Board with a Directory of County Government Departments and personnel. (c) AREAS OF INTEREST. Chairman Word requested members to declare at the next meeting an area of interest and concern which they will be willing to take the lead in investigating. Topics suggested include Education, Economic Development, Employment, Housing, Health, Law Enforcement, and Political. (d) EXCHANGE OF INFORMATION. Members of the Board agreed to accept the invitation from the Hispanic Affairs Advisory Board to exchange copies of minutes of meetings and to schedule joint workshops a couple times a year to discuss areas of mutual concern. 7. NEXT MEETING. The next meeting of the Black Affairs Advisory Board will be held on Wednesday, August 28, 1991, at 6:30 p.m., in the County Manager's Conference Room on the third floor of Building "F" at the County Government Complex. A Notice of Meeting and agenda materials will be mailed to the members prior to the meeting. Respectfully submitted, Margret B. Bowles, Staff Liaison to Black Affairs Advisory Board APPROVED BY THE BOARD ON , 1991 Larry D. Word, Chairman of the Board ."'- COLLIER COUNT~ FLORIDA ORGANIZATIONAL CHART I~I r 1 T I I .rnJI"I:ALI TAl ~ In\RD <P lIUIl'Y SI.'I'R'lI3Jl. JWICIAL aJK <P lllEl'S AP8lAISI!R alllI:lUl lIHlISSIaBS <P EU!I:I1(N; Courts & aJK <P 00Ill'D AIle Sdmer QJy Car I ton lhl Bmter Ha!y Ibrgan Judges Jsmes Giles Burt L. Satnlers Max A. 1Iass~ Anne Goodni t Richard S. Michael J. Volre <DNfY ATltREY[ Kenneth CUyler lIUIl'Y ~ II. Neil Dorrill r NJIlNISI1lATIVE ASSrSItIIll' ADlINISIP.AIIVI ASSIsrmr lIUIl'Y ~ ASSrSItIIll' Jenni fer J. Pike Ronald Hclerore Thams Olli ff I I I CABlE F1WOIISE IWW>>IM' & CAPITAL FHJ.JECr I1t\HIQHlNr BIlE' IWW>>IM' Mike McNees Tan Coorecode um.rrr FIIlLIC ~ ADlINISIP.AIIVI <DtUllTf HlVllOfHlfAL 'JWlN5I'(IQ'AII 5I!RVI(ES 5I!RVI(ES 5I!RVI(ES !alVI<ES mvFLIJM'tII lIi~~renz !mYI<ES Michael Arnold Martha Sdmer James Ileardm Leo Ochs, Jr. Frank Brutt George Archibold Mninistration hlminis trat ion hlministra t ion Mninistration Mninistratioo hlministra tion hininistratim Finance AninB1 Con trol ~t Autcmated Info. Develol"""lt lIater ~t. Ai~ts ~~ ~iculture ~tems Services Solid as te temnce Library a1S Pub ic Affairs GrOllth Planni~ Na~t Roads Operations Museun Fire Facili ties !hJs~ & Urban Coostructim Se<Jer Parks & Heli~ter Fl~t G~t !lesoorces Traffic Opera t ions Recreation tiedi Pollution Social Services Examiner IluIBn Resoorces It!nagelre:1 t Control Veteran Purchas . Servi ces Real Pro~ty Contract Risk Hanagale1t Agencies PPGE &-2