Documents 05/26/2011PRODUCTIVITY COMMITTEE'S
CAPITAL IMPROVEMENT PLAN REVIEW
SUBCOMMITTEE
MEETING
BACKUP
DOCUMENTS
MAY 269 2011
Collier Count y Government
Communication &
Customer Relations Department
3299 Tamiami Trail East, Suite 102
Naples, FL 34112 -5746
May 19, 2011
Contact: (239) 252 -8848
www.colliergov.net
www.twitter.com /CollierPIO
www.facebook.com /CollierGov
www.youtube.com /CollierGov
FOR IMMEDIATE RELEASE
NOTICE OF PUBLIC MEETING
COLLIER COUNTY GOVERNMENT PRODUCTIVITY COMMITTEE'S
CAffTAL 1€ "ROVEli ENT MAN REVIEW'
SU]"NIMITTEE
COLLIER COUNTY, FLORIDA
THURSDAY, May 26, 2011
9:00 a.m.
The Collier County Government Productivity Committee's Cahxp#wvc
Sn0commiftw will hold a public meeting on Thursday, May 26 at 9: 00 a.m. in the County Manager's Office
conference room, second floor, Collier County Government Center, 3299 Tamiami Trail East, Naples.
In regard to the public meeting:
All interested parties are invited to attend, and to register to speak and to submit their objections, if any, in
writing, to the board/committee prior to the meeting if applicable. All registered public speakers will be
limited to three minutes unless permission for additional time is granted by the chairman.
Collier County Ordinance No. 2004 -05 requires that all lobbyists shall, before engaging in any lobbying
activities (including, but not limited to, addressing the Board of County Commissioners, an advisory board
or quasi-judicial board), register with the Clerk to the Board at the Board Minutes and Records Department.
If you are a person with a disability who needs any accommodation in order to participate in this proceeding,
you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Collier County
Facilities Management Department, located at 3335 Tamiami Trail East, Suite 101, Naples, FL 34112 -5356,
(239) 252 -8380, at least two days prior to the meeting. Assisted listening devices for the hearing impaired
are available in the Board of County Commissioners Office.
For more information, call Mike Sheffield at (239) 252 -8383.
-End-
Productivity Committee's
Subcommittee to
Review Capital Improvement Plans /Projects
County Manager's Conference Room
May 26, 2011
9:OOam
Call to Order -Vlad Ryziw
,Y. Approve meeting minutes from 5/18/11
Continue the Review of Capital Improvement Project
Reserves /Expenditures
X. Next Steps in the Process
,e. Public Comment
6. Adjourn
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PRODUCTIVITY COMMITTEE
Capital Review Subcommittee
Sign -In /Attendance Sheet For
5/26/11 Meeting
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COLLIER COUNTY PRODUCTIVITY COMMITTEE'S CAPITAL
IMPROVEMENT PLAN REVIEW
SUBCOMMITTEE ATTENDANCE SHEET
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Productivity Committee's
Capital Improvement Project Review Subcommittee Meeting
May 18, 2011 1O:00am
Draft Minutes
Subcommittee members Dresent: Steve Harrison, Janet Vasey, Jim
Gibson, Vlad Ryziw, and Doug Fee
Staff Present: Susan Usher, Mark Isackson, Mike Sheffield
Steve Harrison called the meeting to order at 10:05am. Steve Harrison
suggested that Vlad preside over the meeting, and the other members
unanimously concurred.
Mad reviewed the charge of the subcommittee and asked Mike to provide
more information regarding the Board's direction.
Mike read from the minutes of the April 12/13 Board meeting, stating that the
Board asked the Productivity Committee to take a look at capital improvement
programs to see if they (the Prod Cmt) can make some recommendations
concerning the costs and timing of those projects; to look objectively look at
those capital replacement expenditures, with a special emphasis on capital
improvement expenditures.
Susan informed the group of the importance of growing our reserves. She
mentioned Hurricane Wilma clean -up as an example; how essential the
reserves were during the urgent clean -up process before we received
state /federal money. Reserves are critical, if there should be another
catastrophic event.
Jim Gibson had previously looked at the list of reserves. Jim stated that there
are two types of reserves; appropriated reserves, which are contingency
reserves, and un- appropriated reserves which are funds not designated for
any purpose. As part of the County's financial structure, the County has many
funds, with each fund possibly having reserves. Susan stated that there are
about 150 funds.
Jim discussed the components of this study. He stated that first the
subcommittee should look at reserves... then look at the requested
appropriations for 2012 capital projects; what funding is already in place ... and
any funding for new 2012 projects, capital projects for 2012 with no existing
1
appropriation and capital projects with existing appropriations. Also, to look at
what might be available /left over in existing projects, yet to be closed -out.
Vlad discussed expenditures in this era of limited funds. How do we establish
funding for future capital projects? How is an expenditure justified? Is the
project a priority? Janet agreed, stating that we are looking are projects from
a budget point of view.
Vlad further discussed the justification of projects. Is the capital project
mandated by law (EPA, etc.)? Is it an infrastructure project that will serve the
entire community, or just a specific citizenry?
Janet suggested that the subcommittee should also look at the necessity of
growing reserves. Mark explained his view on the importance of growing
reserves.
Susan distributed and reviewed a hand -out entitled, List of Capital Project
Funds (attached). The list is current, for FY 2011.
Mark informed the group that he and the County Manager are currently
meeting with division administrators and scrubbing division budgets. Mark
stated that he /Susan will forward information /budgets from those reviews to
the subcommittee, via Mike. Mark suggested that the subcommittee meet
weekly, if the goal is the make a recommendation to the Board before the
budget workshops on June 16 and June 17. Mark further stated that the
subcommittee's study might not just be for FY 2012, but ongoing. Capital
project planning and budgeting is multi -year.
Doug asked about the workplan of the Prod Cmt, in terms of a full study of the
2012 budget, and clarification as to whether the Prod Cmt "may" or "shall"
review the proposed county budget, when it's prepared. Jim read from the
governing ordinance indicating that the committee " "may conduct budget
reviews ". The Prod Cmt has no plans for a full budget review at this time.
Jim and Janet discussed Public Utilities, specifically Commissioner Henning's
interest in water and waste water reserves and projects. These projects are
paid for by user fees, so therefore, these project reviews are not urgent, and
can be put off until after the 2012 budget process.
Steve suggested that the subcommittee may want to conduct reviews in
Phases, such as: Phase 1 Expense Side; Phase 2 Funding.
Vlad asked staff how the recent legislative nullification of Florida Growth
Management /Concurrency Laws affect Collier County's planned CIP projects.
2
Vlad recapped the focus of the study... Proposed fund reserves, Proposed
appropriations for active /on -going projects and new /proposed projects,
Procedures, processes, practices attendant to closing out completed or
cancelled projects, CIP proposals for additional financing and Planned CIP
expenditures
The subcommittee will meet again on Thursday, May 26 at 9am, to review the
budget book pages that have been reviewed to -date by the County Manager
and Mark. (Susan /Mike will forward by email).
In consideration of the time restraints involved in getting recommendations to
the Board before the June 16 and June 17 budget review dates, the
subcommittee will ask the Prd Cmt about holding a one topic full meeting on
June 8 th
3
List of Capital Project Funds
Grants:
Gordon River Greenway (306)
Public Utilities Grant Fund (416)
Public Utilities Grant Match Fund (417)
Airport Authority Capital Fund (496)
Airport Authority - Immokalee Capital Improvements Fund (497)
Airport Authority Grant Fund (498)
Airport Authority Grant Match Fund (499)
Transportation Grant Fund (711)
Transportation Grant Match Fund (712)
Impact Fee Capital Projects:
Road Impact Fee - District 1 Fund (33 1)
Road impact Fee - District 2 Fund (333)
Road Impact Fee - District 3 Fund (334)
Road Impact Fee - District 4 Fund (336)
Road Impact Fee - District 6 Fund (338)
Road Impact Fee - District 5 Fund (339)
Regional Park Impact Fee Fund (345)
Community and Regional Parks Impact Fee - Unincorporated Area Fd (346)
EMS Impact Fee Fund (350)
Library Impact Fee Fund (355)
Community Park Impact Fee - Naples and Urban Collier Fund (368)
Ochopee Fire Control District Impact Fee Fund (372)
Isle of Capri Impact Fee Fund (373)
Correctional Facilities Impact Fee Fund (381)
Law Enforcement Impact Fee Fund (385)
Government Facilities Impact Fee Fund (390)
Water Impact Fees Capital Projects Fund (411)
County Sewer System Development Capital Fund (413)
User Fees Capital Projects:
Court Maintenance Fund (181)
TDC Beach Park Facilities Fund (183)
TDC - Beach Renourishment and Pass Maintenance Fund (195)
(TDC) Museum Capital Projects Fund (314)
Library Capital Projects Fund (307)
Community Development System Development Capital Fund (3 10)
Clam Bay Restoration Capital Fund (320)
Pelican Bay Irrigation and Landscape Capital Fund (322)
Road Assessment Receivable (34 1)
Water -Sewer Special Assessments Fund (409)
Water User Fees Capital Projects Fund (412)
County Sewer Capital Projects Fund (414)
County Water -Sewer Capital 2006 Bond Fund (415)
Solid Waste Capital Projects Fund (474)
Freedom Memorial (620)
Countryside Privacy Wall Fund (630)
Public Utilities Debt
` Water /Sewer Debt Service
Gas Taxes/General Fund Capital Projects:
Road construction - Gas Tax Capital Fund (313)
Engineering Operations (312)
Ad Valorem Capital Projects:
County -wide Capital Projects Fund (301)
Parks and Recreation Capital Projects Fund (306)
Stormwater Operations (324)
Stormwater Capital Projects Fund (325)
Grand Total
Adopted FY 11 Forecasted FY 11 Preliminary FY12 Budge Variance
1,847,300
8,228,061
0
1,889,400
988,000
0
-
2,112,000
- 0
441,000
730,900
547,900 106,900
315,100
1,622,800
398,500 83,400
-
6,453,700
- 0
191,000
246,000
(191,000)
-
3,791,600
0
122,200
728,700
0
947,100
24,901,761
946,400 (700)
1,847,300
16,713,700
3,736,700
1,889,400
2,481,600
5,330,300
1,519,300
(962,300)
161,700
480,800
364,200
202,500
572,000
14,991,400
8,857,400
8,285,400
5,533,600
14,770,800
6,424,500
890,900
399,400
9,074,700
329,100
(70,300)
122,200
91,600
165,100
42,900
6,711,600
7,980,700
9,812,400
3,100,800
1,063,300
825,900
966,500
(96,800)
2,655,100
2,765,200
2,103,600
(551,500)
182,400
173,700
182,300
(100)
4,100
1,700
6,500
2,400
33,900
104,000
4,500
(29,400)
3,459,200
2,198,800
3,437,800
(21,400)
4,485,400
2,877,100
4,263,200
(222,200)
8,477,000
6,691,500
7,903,900
(573,100)
11,926,100
8,757,300
11,236,600
(689,500)
11,618,800
7,481,100
11,486,600
(132,200)
61,734,700
101,310,300
72,800,200
11,065,500
1,212,800
1,914,100
2,360,800
1,148,000 Court Fines &Fees
5,246,400
12,229,800
2,144,400
(3,102,000)TDCtax
19,092,900
8,103,100
26,687,600
7,594,700 TDC tax
109,300
878,200
191,900
82,600 TDC tax
6,600
463,200
5,800
(800) Private Contributions
157,900
687,300
-
(157,900) CDES£ees
370,800
347,900
223,700
(147,100) sp Assessment
407,400
2,468,300
3,216,400
2,809,000 sp Assessment
395,000
-
408,000
13,000 Sp Assessment
19,000
18,400
22,400
3,400 sp Assessment
31,474,800
31,315,800
41,593,900
10,119,100 Water User£ees
40,865,400
49,598,700
39,964,400
(901,000) Sewer Userfees
-
1,045,500
69,000
69,000 Bond money
5,249,400
11,021,300
4,379,100
(870,300) Solid Waste£ees
136,300
159,600
35,500
(100,800) donations
500 500 Private Contributions
104,744,000 120,251,200 121,303,400 16,559 400
42,115,800 21,743,100 39,424,400 (2,691,400)
35,494,800 98,831,000 40,717,400 5,222,600
3,390,200 3,302,600 2,699,900 (690,300)
38,885,000 102,133,600 43,417,300 4,532 300
6,227,100
13,872,200
7,611,300
1,384,200
802,400
3,502,739
999,800
197,400
929,900
900,500
1,195,600
265,700
7,450,100
13,932,800
6,273,500
(1,176,600)
15,409,500
32208,239
16,080,200
670,700
263,836,100
402,548,200
293,971,900
30,135,800
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