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Agenda 06/28/2010 RTDC REGULAR MEETING AGENDA JUNE 28, 2010 Collier County : June 28, 2010 Page 1 of 2 June 28, 2010 MEETING AGENDA & NOTICE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Collier County Government Center, Administration Bldg, F, 3rd Floor, 3301 East Tamiami Trail, Naples, Florida 34112 JUNE 28, 2010 9:00 a.m. Collier County Commission Chambers * Requires TDC Action I. Call to Order - Chairman Coyle II. Pledge of Allegiance III. Roll Call IV. Changes and Approval of Agenda V. Approval of TDC Minutes * 1. * Regular Meeting MAY 24, 2D19 VI. New Business I. * Wiggins _-PAss Eineerin$LChhan4e Drper 2. * Wigg!ns Pass-FY .11 Dredging. Eggmeer nng 3. , Clam. Pass /Bay. Change Grder 4. * Annual Physical. Beach. M_o_nitering Contract 5. * _M_arco. South Renoprishment Plan 6. * FY 19-11 TPC. Category "A" Fund Grant AWlicatio3 7. * Emergency Berm Restoration Project S. * Vanderbilt- Beach. Facility_ConceptVM_Pian 9. * Jackson Labs Letter of Support VII. Old Business VIII. Staff Report Presentations 1. Section I -. Marketing- Partners a. Tax Collections - Jack Wert b. Paradise Advertising c. Klages Research Report d. Website Activity - lack Wert e. Search Engine Optimization - Jack Wert f. Fulfillment & Inquiry Summary - Jack Wert 2. Section II - -Staff Department. Reports (lack Wert) http: / /www.colliergov .net /index.aspx ?page =3047 6/25/2010 Collier County : June 28, 2010 a. Director's Report b. Sales Manager Report C. P.R. Manager Report d. Film Coordinator Report e. Sports Marketing Report I. International Representatives IX. DgWed_Staff Reports X. Announcements XI. Audience Input & Discussion XII. Council Discussion XIII. Next Scheduled Meeting Date /Location - July 26, 2010 - 9:00 a.m. Collier County Government Center, Administration Bldg. F, 3rd Floor, 3301 East Tamiami Trail, Naples, Florida 34112 XIV. Adjournment All interested parties are invited to attend, and to register to speak and to submit their objections, if any, in writing, to the board prior to the meeting if applicable. For more information, please contact Jack Wert at (239) 252 -2402. If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Collier County Facilities Management Department located at 3301 East Tamiami Trail, Naples, FL 34112, (239) 252 -8380. Public comments will be limited to 5 minutes unless the Chairman grants permission for additional time. Collier County Ordinance No. 99 -22 requires that all lobbyists shall, before engaging in any lobbying activities (including, but not limited to, addressing the Board of County Commissioners) before the Board of County Commissioners and its advisory boards, register with the Clerk to the Board at the Board Minutes and Records Department. Page 2 of 2 http: / /www.colliergov .net /index.aspx ?page =3047 6/25/2010 May 24, 2010 MINUTES OF THE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL MEETING Naples, Florida, May 24, 2010 LET IT BE REMEMBERED, that the Collier County Tourist Development Council in and for the County of Collier, having conducted business herein, met on this date at 9:00 AM in a REGULAR SESSION in Building "F" of the Government Complex, Naples, Florida with the Following members present: Chairman: Commissioner Fred Coyle Vice Chairman: Murray H. Hendel Susan Becker Clark Hill Rick Medwedeff Robert Miller (Excused) Ed (Ski) Olesky John Sorey, III Jerry Gibson ALSO PRESENT: Jack Wert, Tourism Director Gary McAlpin, Coastal Zone Management Director Colleen Greene, Assistant County Attorney Kelly Green, Tourist Tax Coordinator May 24, 2010 I. Call to Order — Chairman Coyle Chairman Coyle called the meeting to order at 9:00 AM II. Pledge of Allegiance Pledge of Allegiance was recited. III. Roll Call A quorum was established. Jack Wert, Tourism Director noted Intern "Zachary McGraw and Information Center Specialist Nancy Kerns were in attendance. IV. Changes and Approval of Agenda Jack Wert noted the following: • Item VIII.1 C — Submittal of Smith Travel Report • Item VIII.1 C. — Submittal of additional ROI Slides • Item V I.1 — Updated Grant Application Information Mr. Sorey moved to approve the Agenda. Second by Mr. Olesky. Carried unanimously 8 -0. V. Approval of TDC Minutes 1. Regular Meeting March 15, 2010 2. Special Meeting May 3, 2010 VI. Ms. Becker moved to approve the minutes of the March 15, 2010 and the May 3, 2010 meetings subject to the following changes: May 3, 2010 • Page I — line #3 from "met on this date at 9:00 am ... to "met on this date at 10:30 am." • Page 2 — Call to Order — from "Chairman Coyle called the meeting to order at 9:00 am to Chairman Coyle called the meeting to order at 10 :30 am" • Page 5, Recommendations #4, line #3 from "Carried unanimously 8 -0." to "Carried unanimously 7 -0." • Page 5, paragraph 4, line #1 from "continue to purse..." to "continue to pursue..." Second by Mr. Hendel. Carried unanimously 8 -0. New Business 1. FY 09 -10 TDC Category "A" Grant Applications Gary McAlpin, Director Coastal Zone Management presented the Executive Summary "Share TDC Category "A " Grant Applications not budgeted in FY 09110" dated May 24, 2010. He noted: The document updates the Grant Applications for the Fiscal Year including the Emergency Truck Haul project for the area South of Doctors Pass and Park Shore Beach approved by the BCC. 2 May 24, 2010 The Emergency Truck Haul application will be revised from $375,000 to $1.5M as approved by the BCC. There are credits from the previous year for Unencumbered Biological Monitoring Funds and Unencumbered Hideaway Beach Funds of $575,000, making the total amount requested for approval of $1,110,000. Gary McAlpin provided the following information under Council discussions: • Tourist benefits attributed the Wiggins Pass expenditure, when the sand is dredged; it is utilized for beach re- nourishment. • At the May 3, 2010 meeting $1.1 M dollars were approved by the TDC to re- nourish the area south of Doctors Pass, and waiting on re- nourishing the Park Shore area. • The BCC approved an expenditure of $1.5M to complete the re- nourishment of both areas at once. • The permanent solution for the stabilization of the Doctors Pass area (and the remaining "beach erosion hot spots" within the County) will be completed during the engineering phase of the next major beach re- nourishment. • The sand source for the emergency beach re- nourishment project will be hauled in from an area approved north of Orlando. • Staff is pursuing a sand source in closer proximity to Collier County. Discussion occurred whether the Wiggins Pass item should be removed from the requests and addressed under itemVl.3. This is the item where the details of the Grant application are provided by Staff. Mr. Sorey moved to approve the Grant requests with the exception of Wiggins Pass which will be discussed under item VI.3. Second by Chairman Coyle. Motion carried 6 `yes — 2 "no. " Mr. Hill and Mr. Medwedeff voted "no. " 2. FV 10 -11 TDC Category "A" Grant Applications Gary McAlpin presented the Executive Summary "Share TDC Category ''A " Grant Applications, from the City of Naples, the City of Marco Island and Collier County for FY -10/11 dated May 24, 2010. He noted: • The Sea "Turtle Program is a necessary expenditure as it is required under the beach re- nourishment permits issued by FDEP. Mr. Sorey moved to approve the Grant Applications. Second by Mr. Sorey. Motion carried 7 "yes " -1 "no." Mr. Medwedeff voted "no." 3. Wiggins Pass Inlet Management Plan Gary McAlpin presented the Executive Summary "Recommendation to approve a Work Order under Contract 06 -3902 for additional tasks for the Wiggins Pass project for time and material not to exceed $125,178 and any necessary budget amendments" dated May 24, 2010. He noted: May 24, 2010 FDEP is requiring an updated Inlet Management Plan before issuance of the permit to make improvements to the Pass. The Wiggins Pass Subcommittee (of the Coastal Advisory Committee) is developing a long term solution to stabilization of the Pass and lengthening of the dredge cycle. Mr. Sorey moved to approve the Grant Requests. Second by Chairman Coyle. Carried unanimously 8 -0. 4. North County Passes Work Order Gary McAlpin presented the Executive Summary "Recommendation to approval Work Order under Contract 09 -5262 with Coastal Planning & Engineering for North County Passes Survey and Engineering Report,lor time and material not to exceed $79, 935. This is the unfinished work under the BVO contract for Physical Monitoring and a contracting method change in an attempt to satisfy the Clerk's concerns for the County's contracting method" dated May 24, 2010. He noted: • The item is to address the Clerk of Courts concerns over the Best Value Offer Program (BVO). • The County Clerk determined the invoices under the BVO Program would not be paid as it is an "incorrect" contracting method. • Some consultants have completed services under the BVO contracts and are awaiting payment. • Existing contracts have been revised to the previous contract methods to allow payment to the consultants in question. • The item is for a new contract to complete work as outlined. Chairman Coyle noted the County developed the BVO process to provide an avenue to negotiate competitive contractor pricing with consultants and save taxpayer funds. The County Clerk has questioned if the BVO process meets requirements for county funding of contracts. Mr. Sorey moved to recommend approval of the Work Order. Second by Mr. Olesky. Carried unanimously 8 -0. 5. Park Shore Dune Planting Proposal Gary McAlpin presented the Executive Summary "Recommendation to approval of the installation and planting of native vegetation in the Common Areas within Collier County by Earth Balance for time and material not to exceed S8,060 " dated May 24, 2010. Mr. Sorey moved to recommend approval of the expenditure. Second by Mr. Hill. Carried unanimously 8 -0. 6. FY 11 Proposed Tourism Department Budget Jack Wert, Tourism Director presented the Executive Summary 4 May 24, 2010 "Recommend Approval of Tourism Department Budget for FY 11" dated May 24, 2010. He noted: • If the budget is approved by the Council, it will be forwarded to the BCC budget workshops. • $1 M of beach re- nourishment reserves utilized last Fiscal Year for advertising have not been considered in the budget. • Expenditures of additional emergency TDC reserves for advertising utilized last Fiscal Year have not been considered in the budget. • The budget provides for a 20 percent decrease due to the non consideration of the above funds. Mr. Medwedeff moved to recommend approval of the budget. Second by Mr. Olesky. Chairman Coyle noted the detailed spreadsheet for Fund 198 was not provided with the package (Collier County Owned Museums). Jack Wert noted the allocation is via a County Ordinance (Category C -1) and is $1.5M. Motion carried unanimously 8 -0. FY 11 TDC Category "C -2" Non County Owned Museum Grant Requests Jack Wert, Tourism Director presented the Executive Summary "Tourist Tax Category C -2 Grant Application Review and Recommendation for FY 11 totaling $277,500 dated May 24, 2010. He noted: • The allocations proposed this year have been reduced from the previous year from $571,000 to $300,000. • $800,000 of Grant Requests were filed with Staff. • A TDC Grant Review Subcommittee reviewed the requests and provided recommendations as shown in the Executive Summary. • TDC recommendations provided today will be forwarded to the BCC for approval. Speakers Steve McIntire, Collier County Hotel and Lodging Assoc. noted he was on the Subcommittee charged with reviewing the Grant Applications and attempts were made to allocate the funds based on the best return on investments. Jerry Sanford, Chairman, Freedom Memorial Park thanked the Council for their past support and is requesting funds ($87,564) which would be utilized to continue construction of the Memorial. Approximately $1M of remaining funds are required to complete the project. Craig Woodward, President, Marco Island Historical Society noted the request ($150,000) is for exhibits in the Calusa Room. The Staff Report states the funding should be denied as the request is not compliant with the funding policy as it is a County owned Museum. Although the Museum is envisioned to be a County owned facility, it has not been turned over to the County. May 24, 2010 Myra Williams, Director of Development, Children's Museum of Naples noted the Museum will be a year round tourist destination. The funds requested ($150,000) are critical to continue the efforts previously funded by the Council. The operation will attract people from outside the County with an estimated economic impact of $5.4M. 'Tom Galisano has provided a Grant which requires matching funds by the Museum for capital improvements; the Grant Request is for advertising. Danielle Broderick, Children's Museum of Naples thanked the Council for their previous support and noted the funds will be utilized for advertising campaigns outside of Collier County. Robin Demattia, Director of Marketing and Development for Friends of Rookery Bay noted the Rookery Bay facility and related area attracts 15,000 — 20,000 attendees per year with 75 percent being from out of the County. The fund request ($50,000) is intended to be utilized for marketing efforts to attract out of County attendees. Joel Kessler, Naples Art Association noted the funds requested ($75,000) would be utilized for promoting out of County attendance. Many attendees, as well as artists are from out of town and occupy hotel rooms during their visitation. Jill Barry, Naples Botanical Garden noted the funds request is for out of market advertising. The Council heard public speakers for item V18 at this time. Elaine Hamilton, United Arts Council noted the funds requested ($24,000) are utilized for compiling a calendar of the Arts and Cultural Community. The program includes an electronic calendar. Discussion occurred on whether the request should be a line item in the budget as Staff utilizes the calendar of events for their use. It could be contracted through purchasing and not a Grant application. Mr. Medwedeff moved for the expenditures in the area of the electronic calendar be a contract service for the Tourist Development Council budget. Second by Mr. Hendel. Chairman Coyle noted the motion is not appropriate at this time, as the speakers had not completed their comments. Tim Rowe, Naples International Film Festival the funds requested ($50,000) would be utilized to promote the Second Annual Naples International Film Festival which attracts many attendees from outside the County. M May 24, 2010 Mr. Sorey requested clarification from the County Attorney on the differences between the status of Friends of Rookery Bay and Friends of the Marco Museum. Colleen Greene noted they should be treated the same, however the Friends of Rookery Bay's request is for promotional events while the Marco Island Historical Society request is for capital improvements. For funding approval, the Council would need to make a finding that the entity supports and promotes its location and tourism in general. Mr. Medwedeff reviewed the eligible amount of funding per the "weighted amounts" (based on years of requests) requirements in the Grant Guidelines: • Children Museum of Naples $90,000. • Friends of Rookery Bay $40,000. • Naples Art Association $30,000. • Holocaust Museum of Southwest Florida $40,000. The Freedom Memorial Park request should be considered for C-1 funding, as it does not meet the requirements for Category C -2 promotional Grants (it is County facility requesting funding for a capital expenditure.) The Marco Island Historical Society is not currently a County owned Museum and should be considered in the C -1 Category as well. Mr. Wert noted the Naples Botanical Garden has filed its 7th or 81h annual request. Beyond 4 years, there are no "weighting guidelines;" it is ultimately at the discretion of the BCC. Break -10:41 am Reconvened 10.51am Chairman Coyle noted speakers were heard for both Category B (item V I.8 and C -2 Grant requests (item VI.7) and Category C -2 will be taken up first. Mr. Sorey moved to recommend the following funding: • Children Museum of Naples $100,000. • Friends of Rookery Bay $50,000. • Naples Art Association $42,500. • Naples Botanical Garden $80,000. • Holocaust Museum of Southwest Florida $27,500. Second by Ms. Becker. Discussion occurred on whether all the requests in the motion meet the Grant Funding Guidelines noting the Naples Art Museum and Botanical Gardens may be ineligible for financing due to the re- occurring years of requests (more than 4 continuous years). May 24, 2010 Jack Wert clarified beyond 4 -years of requests; the funding amounts for approval are at the discretion of the TDC and BCC "up to 50 percent." Discussion occurred on whether the guidelines should be adhered to and fulfill the purposes envisioned by the Council; or if the guidelines should be amended in the future. In addition, should the guidelines be discarded for this meeting and address their requirements at a future meeting. Motion failed 4 "yes" — 4 "no. " Mr. Hendel, Mr. Olesky, Mr. Gibson and Mr. Medwedeff voted "no." Mr. Medwedeff moved to recommend the following funding: • Children Museum of Naples $90,000. • Friends of Rookery Bay $40,000. • Naples Art Association $30, 000. • Naples Botanical Garden $50,000. • Holocaust Museum of Southwest Florida $40,000. Second by Mr. Hendel, Discussion occurred noting the motion is in accordance with the Grant Funding Guidelines and would leave approximately $50,000 in Reserves. Ms. Becker noted all the applicants are worthy organizations; however the decision needs to be based on positive Returns on Investments. She expressed concern that the Holocaust Museum of Southwest Florida proposal indicates no hotel partnerships and primarily targets attendees within a 4 -hour drive. Mr. Sorey noted he could not support the motion due to leaving $50,000 in Reserves. Mr. Olesky suggested the reserve be allocated to the Marco Island Museum. Chairman Coyle noted the Museum does not meet the Grant Funding Guidelines for Category C -2. Mr. Gibson recommended the $50,000 be allocated to Marco Island Museum, and if they do not become a County owned facility, the money be returned. Mr. Medwedeff amended the motion to recommend the following funding: • Children Museum of Naples $90,000. • Friends of Rookery Bay $50,000. • Naples A rt Association $37,500. • Naples Botanical Garden $75,000. • Holocaust Museum of Southwest Florida $32,500. Second by Mr. Hendel. It was noted the motion does meet the Grant Funding Guidelines for the Friends of Rookery Bay. This would leave approximately $15,000 in Reserves. May 24, 2010 Mr. Medwedeff amended the motion to recommend the following funding: • Children Museum of Naples $100,000. • Friends of Rookery Bay $50,000. • Naples Art Association $37,500. • Naples Botanical Garden $75,000. • Holocaust Museum of Southwest Florida $32,500. Second by Mr. Hendel. It was noted the motion does meet the Grant Funding Guidelines for the Friends of Rookery Bay. This would leave approximately $5,000 in reserves. Motion carried 5 "yes " -3 "no." Chairman Coyle, Mr. Gibson, and Mr. Olesky voted "no." Chairman Coyle requested Staff to place an item on a future agenda for discussion on the Grant Funding Guideline requirements. 8. FY 11 TDC Category "B" Marketing Grant Requests Jack Wert presented the Executive Summary "Tourist Tax Category B Grant Application Review and Recommendation for FY 11 totaling 550, 000" dated May 24, 2010 noting there is $50,000 available for Grant Funding. Ms. Becker moved to request Staff to re- direct the United Arts Council's Grant Request to an annual contract item, not a funding by a Grant. Second by Mr. Medwedeff. Carried unanimously 8 -0. Ms. Becker expressed concern on the Grant Review Committee recommending non - funding the Naples Cultural Landscape event as it is a first time event and the reason for denial was based on the available time for promoting the event. She noted other events (Corrigan Sports and Naples International Film Festival) fall in the same timeline and have been recommended funding. Mr. Wert noted the Naples Cultural Landscape request was for design of a website and the Review Committee felt it would not be effective given the timing of its "launch." Mr. Hill moved to recommend the Grant Funding as proposed by the Grant Review Committee (Art Naples World Festival, Inc. $15,000, Naples International Film Festival - $20,000, Corrigan Sports Enterprises, Inc. - $5,000 — United Arts Council $10,000) Second by Mr. Olesky. Carried unanimously 8 -0. Mr. Sorey noted the $10,000 will be moved from this Category to the funding for the United Arts Council request reflected in Ms. Becker's previous motion. May 24, 2010 9. Alan Maltz Photography Project Jack Wert presented the Executive Summary "Review and recommend the funding for a unique photography project with Alan Maltz at a cost of $20, 000 per year for three years for a total of $60, 000" dated May 24, 2010. Mr. Hendel moved to recommend approval of the expenditure. Second by Ms. Becker. Carried unanimously 8 -0. Mr. Olesky left the meeting at 11.41 AM. VII. Old Business 1. Return to Monthly TDC Meetings Jack Wert presented the Executive Summary "Change in Frequency of Tourist Development Council (TDC) Meetings" dated May 24, 2010. He noted if there is no business necessary for a particular month, he will discuss with the Chairman the possibility of canceling the meeting. Ms. Becker expressed concern the Council previously adopted a schedule and to change it "midstream" for the year creates planning conflicts for members. Mr. Sorey moved for the Council to return to monthly meetings in accordance with the schedule submitted by Staff. Second by Mr. Medwedeff. Motion carried 6 "yes — I "no." Ms. Becker voted "no. " 2. ROI Report Review Jack Wert presented the Executive Summary "Recommendation that the Board of County Commissioners reviews the Return on Investment (R01) report on the enhanced tourism marketing program in the Isi Quarter 2010 usingfunds transferred from Catastrophe and Mqjor Beach Renourishment Reserves" dated May 24, 2010. Cedar Hames, Paradise Advertising provided an overview of the Report highlighting: • Area visitation increased by 5% over the previous year. • An increase of $7M in hotel room revenue over the previous year. • Highest daily rate up in all areas, while the competitive markets were not. • 35,000 persons directly responded to marketing creating $65M in direct sales expenditures. • Sales tax collection up 6.4 %. Chairman Sorey requested clarification on how it was determined the additional funding dedicated to marketing was responsible for the increases outlined. Dr. Klages, Research Data Services, Inc. stated the figures were developed utilizing a method of conversion of inquiries to visitation. The figures are based on results through April and will continue to show results into the future. 10 May 24, 2010 Chairman Sorey noted $225,000 would be re- allocated to Beach Maintenance Funding, while it contributed $1 M to the campaign. Mr. Medwedeff noted other competitive sets showed declines in visitation and revenue during the same period. The campaign should continue to provide increased benefits into the future. Mr. Hendel questioned if a recommendation could be made at this time to the Board of County Commissioners on continuing the campaign next year and re- directing an additional $1M in Beach Reserves to Marketing. Dr. Klages noted the campaign shows a return of approximately $20M of economic benefit for the $958,593 expended for the advertising campaign. He recommended the campaign be continued. Chairman Sorey noted the results of the campaign are positive, but expressed concern on re- directing beach funds. If the County does not receive additional funding from Federal sources (FEMA, etc.) it will not have the necessary resources to complete the major beach re- nourishment project scheduled for 2013. Gary McAlpin noted FEMA funds are depleted at this time and Staff is waiting to see if any funds will be made available to the County. Mr. Wert noted Stmt's recommendation is to defer the request for any redirection of funding for the next fiscal year until later this year. Then the County should have more clear indications on the availability of FEMA funding, etc. VIII. Staff Report Presentations Submitted with meeting packet for Council review. 1. Section I — Marketing Partners a. Tax Collections — Jack Wert b. Paradise Advertising c. Klages Research Report d. Website Activity — Jack Wert e. Search Engine Optimization — Jack Wert L Fulfillment & Inquiry Summary — Jack Wert 2. Section II — Staff Department Reports Submitted with meeting packet for member review. a. Director Report b. Sales Manager Report c. P.R. Manager Report c. Film Coordinator Report d. Sports Marketing Report e. International Representatives IX. Detailed Staff Reports Submitted May 24, 2010 X. Announcements None XI. Audience Input & Discussion None XIL Council Discussion Jack Wert noted the Council member tour proposed for the Children's Museum of Naples has not been scheduled due to Sunshine Law issues (required minute taking of a Council Tour, etc.). Individual tours are available and he will email the tour schedule to members. XIII. Next Scheduled Meeting Date /Location — June 28, 2010 — 9:00 a.m. Collier County Government Center, Administration Bldg. F, 3 I Floor, 3301 East Tamiami Trail, Naples, Florida 34112 There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 12:07 P.M. COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Commissioner Fred Coyle, Chairman These minutes approved by the Board /Committee on as presented or as amended 12 June 28, 2010 New Business A - 1 1 of 10 EXECUTIVE SUMMARY Recommendation to approval the attached Change Order to Coastal Planning and Engineering's scope of work for additional Wiggins Pass permit engineering required to obtain a new permit for Navigational Improvements for Wiggins Pass. OBJECTIVE: To approve the attached Change Order to Coastal Planning and Engineering's scope of work for additional Wiggins Pass permit engineering required to obtain a new permit for Navigational Improvements for Wiggins Pass. CONSIDERATIONS: FDEP as part of the RAI process has requested additional vibacore borings at the mouth of Wiggins Pass along with additional engineering information. This is not included in CP &E's current scope of work and expected to cost $49,671 on a Time and Material not to exceed basis. ADVISORY COMMITTEE RECOMMENDATIONS: At the June 10, 2010 CAC meeting this item was recommended for approved 6 to 1. Staff is recommending approval of the attached proposal by PBS &J. Staff is recommending approval of this item. FISCAL IMPACT: The Source of funds is from Category "A" Tourist Development Tax fund 195. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office and is legally sufficient for Board action. - CMG RECOMMENDATION: Approve the attached Change Order to Coastal Planning and Engineering scope of work for additional Wiggins Pass permit engineering required to obtain a new permit for navigational improvements for Wiggins Pass. PREPARED BY: Gary McAlpin, CZM Director COASTAL PLANNING & ENGINEERING, INC 2481 NW. BOCA RATON BOULEVARD, BOCA RATON, FL 33431 May 26, 2010 Gary McAlpin, Director Collier County Government W. Harmon Turner Bldg., Suite 103 3301 E. Tamiami Trail Naples, FL 34112 727 - 5654660 PHONE 727 - 565 -4659 FAX INTERNET: http. / /www.coastalplanning. net e -mail: mail(a�caastalplanning net Re: Wiggins Pass Maintenance Dredging and Navigation Improvement Project: Geotechnical Investigation (Contract No. 09 -5262) Dear Gary: The following scope of work and associated cost proposal for the "Wiggins Pass Maintenance Dredging and Navigation Improvement Project: Geotechnical Investigation (Contract No. 09- 5262)" is enclosed for review and approval by Collier County. As part of a 2009 field investigation conducted in support of the Wiggins Pass Improvement Project, previously compiled geotechnical data as well as newly collected vibracore and jetprobe data was compiled and analyzed to support navigation improvements. During a recent meeting, the Florida Department of Environmental Protection (FDEP) requested that additional geotechnical data be collected to determine whether geology is the key factor controlling the position of the channel within Wiggins Pass and to better characterize material within the Pass. This scope of services includes the collection and analysis of additional vibracores. The locations of the twelve (12) new vibracores were selected in consultation with FDEP representatives. A map showing the locations of these vibracores is enclosed. The investigation will be conducted to the geotechnical standards currently acceptable to the Florida Department of Environmental Protection (FDEP). Coastal Planning & Engineering, Inc. (CPE) will work closely with Collier County and FDEP during the field and design phases of the investigation. If you have any questions, please call me. Sincerely, PLANNING & ENGINEERING, INC. StephVn quehn, P.E. Senior Coastal Engineer June 28, 2010 New Business A - 1 3of10 cc: Tom Campbell, P.E., CPE Jeff Andrews, PSM, CH, CPE Melany Larenas, P.G., CPE Sheri Dindial, CPE COASTAL PLANNING & ENGINEERING, INC. June 28, 2010 New Business VI - 1 4of10 SCOPE OF CONSULTANT SERVICES FOR WIGGINS PASS MAINTENANCE DREDGING AND NAVIGATION IMPROVEMENT PROJECT: ADDITIONAL GEOTECHNICAL INVESTIGATION (CONTRACT NO. 09 -5262) May 26, 2010 SCOPE OF SERVICES As part of a 2009 field investigation conducted in support of the Wiggins Pass Improvement Project, previously compiled geotechnical data as well as newly collected vibracore and jetprobe data was compiled and analyzed. The Florida Department of Environmental Protection (FDEP) requested that additional geotechnical data be collected to determine whether geology is the key factor controlling the position of the channel within Wiggins Pass. This scope of services includes the collection and analysis of these additional cores. Twelve (12) vibracores will be collected and analyzed. This scope also includes the analysis of surface grab samples to characterize surficial sediment on the adjacent shoreline and shoals. This new data, along with the previously assessed data, will be used to develop a geologic description of Wiggins Pass. The fee to provide the services detailed in this proposal is not to exceed (NTE) $49,671 which will be invoiced as time and material (T &M) as shown by the tasks below: Task 1 $2,200 Task 2 $40,369 Task 3 $7,102 TASK 1: ADMINISTRATION/ PLANNING ($2,200) Previously compiled geotechnical data will be re- evaluated and analyzed in a GIS (Geographical Information System) framework in order to provide background information in addition to the recent findings of the 2009 vibracore and jetprobe investigations. The information gathered during Task I will be used to refine the vibracore plan. CPE will coordinate with the FDEP as necessary. Prior to conducting the field operations a permit /de minimus exemption must be obtained. In order to do this, a Joint Environmental Resource Permit Application (ERP) application must be submitted to the Florida Department of Environmental Protection for review. This application requires a general project description and a map outlining the area of deployment. The Agency has ninety (90) days to review the permit application. The application is also forwarded to the Bureau of Survey and Mapping, Division of State Lands for title determination. Existing easements must be avoided during deployment or title holders must be notified of the proposed activity. The ERP application is also forwarded to the United States Army Corps of Engineers (USACE), Florida Division of Historical Resources (SHPO) and to Fish and Wildlife Services (FWS) for review and comment. CPE will apply for the necessary permits. CPE will complete and submit the required forms, as well as coordinate with the regulatory agencies. COASTAL PLANNING & ENGINEERING, INC. June 28, 2010 New Business VI - 1 5of10 TASK 2: GEOTECHNICAL SURVEY ($40,369) The geotechnical survey includes vibracoring to investigate potential geologic controls on the position of the Wiggins Pass channel and to better define the sediments to be dredged. Twelve (12) vibracores will be collected using the equipment and methods described below. A preliminary vibracore plan is attached. Geotechnical Survey Equipment Vibracoring A Rossfelder P3 Vibracore, or equivalent, configured to collect undisturbed sediment cores up to 20 feet in length, will be used for this project. This self - contained, freestanding electronic vibracore unit contains a vibratory hammer assembly, an aluminum beam which acts as the vertical beam upright on the seafloor, an aluminum coring pipe, and a cutting edge. If recovery is less than 80% of the expected total penetration, the sampled portion of the pipe will be removed, a new core pipe attached, and a jet pump hose will be attached just below the vibracore head. After lowering the rig to the bottom and jetting to one (1) or two (2) feet above the refusal depth, the jet will be turned off and the vibrator turned on in order to attempt to collect the remaining core. At each core location a vibracore will be taken. If field measurements indicate that less than 80% recovery has been achieved, then up to two additional cores will be taken, or a hydraulic jetting technique will be used to facilitate sampling below previously retained material. In the event a jet is used, the recovery of the original vibracore and additional vibracore sections will be combined to determine total recovery. Should the above procedures not result in 80% or more recovery, then this drilling effort will be considered a completed core for purposes of payment under this contract. Geotechnical Data Analysis Sediment Sample Analysis Upon completion of field operations, all vibracores will be transported to CPE's office in Boca Raton, Florida. There, the vibracores will be logged by describing sedimentary properties by layer in terms of layer thickness, color, texture (grain size), composition and presence of clay, silt, gravel, or shells and any other identifying features. The vibracores will be photographed in 2.0 ft intervals. Sediment samples will be extracted from the vibracores at irregular intervals based on distinct stratigraphic layers in the sediment sequence. The vibracores will then be wrapped and archived. Cores will be stored for a period of up to one (1) year. After this time, cores will either be relinquished to the client or stored for an additional annual cost of $25 per core. Mechanical Sieve Analysis The sediment samples (vibracore samples and grab samples) will be analyzed to determine color and grain size distribution. During sieve analysis, any obvious uncharacteristically large fragments (such as whole shell or large shell fragments) will be removed and the description (weight and size) of the material will be noted. The wet, dry COASTAL PLANNING & ENGINEERING, INC. June 28, 2010 New Business VI - 1 6of10 and washed Munsell colors will be noted. Sieve analysis of the sediment samples will be performed in accordance with the American Society for 'resting and Materials (ASTM) Standard Methods Designation D 422 -63 for particle size analysis of soils. This method covers the quantitative determination of the distribution of sand size particles. For sediment finer than the No. 230 sieve (4.0 phi) the ASTM Standard 'rest Method, Designation D 1140 -00 will be followed. The sieve stack used for mechanical analysis will conform to the BBCS guidelines provided in Table 1. Table 1. Mesh sizes to be used for granularmetric analysis. Sieve No. Size (phi) Size (mm) 3/4 -4.25 19.00 5/8 -4.0 16.00 7/16 -3.5 11.20 5/16 -3.0 8.00 3 '/2 -2.5 5.60 4 -2.25 4.75 5 -2.0 4.00 7 -1.5 2.80 10 -1.0 2.00 14 -0.5 1.40 18 0.0 1.00 25 0.5 0.71 35 1.0 0.50 45 1.5 0.36 60 2.0 0.25 80 2.5 0.18 120 3.0 0.13 170 3.5 0.09 200 3.75 0.08 230 4.0 0.06 Weights retained on each sieve will be recorded cumulatively. Grain size results will be entered into the glNT® software program, which computes the mean and median grain size, sorting, silt /clay percentages for each sample using the moment method. Carbonate Testing Approximately half of the samples extracted from the vibracores will be tested for carbonate content. Carbonate content will be determined by percent weight using the acid leaching methodology described in Twenhofel, W.H. and Tyler, S.A., 1941. Methods of Study of Sediments. New York: McGraw -Hill, 183p. Samples representing material above the proposed channel cut depth will also be extracted from the cores previously collected by CPE in 2009. These samples will also be tested for carbonate content. COASTAL PLANNING & ENGINEERING, INC. June 28, 2010 New Business VI - 1 7of10 TASK 3: PRODUCT AND REPORT DEVELOPMENT ($7,102) A final report summarizing the results of this vibracore investigation and discussing the geology of Wiggins Pass will be prepared and submitted to the FDEP and Collier County. This report will include project results, including vibracore logs, vibracore photographs, granularmetric reports and grain size distribution curves. The report will address FDEP's RAI questions from their March24, 2010 letter and the May 4, 2010 meeting. The report will also include figures showing the estimated distribution of sand, organics, clay, rock substrate and silty material suitable to address FDEP questions and develop a dredging plan. CPE will provide geotechnical information in an electronic format suitable for input to the FDEP Reconnaissance Offshore Sand Search (ROSS) database as required by the FDEP. The data will be submitted in Access or gINT files. CAVEATS CPE proposes to perform the Wiggins Pass Geotechnical Investigation to the industry standard of care and will coordinate the investigations with FDEP as required. In the case that a core (Section 2) does not have 80% retention, FDEP may not approve its use for design purposes. The client herein recognizes the above referenced risks and agrees to work with CPE to complete the work. COASTAL PLANNING & ENGINEERING, INC. LEE COUNTY COLLIER COUNTY NTS June 28, 2010 New Business VI - 1 8of10 Jet Pmbe ID I Results Refusal M -125 NOTES LEGEND: -[TL E 1) DIGITIAL ELEVATION MODEL CREATED BY COASTAL PLANNING & ENGINEERING. WIGGINS PASS 2010 AERIAL PHOTOGRAPHY FLOWN BY AERIALS CARTOGRAPHICS OF AMERICA DATE FLOWN JULY 24.2006. O 2010 PROPOSED VIBRACORE LOCATIONS 1970 NOAA MHW PROPOSED VIBRACORE LOCATIONS 2) BATHYMETRIC DATA FROM SURVEYS IN MARCH (NORTH AND SOUTH OF INLET) Q AND JULY (IMMEDIATE VICINITY OF INLET) 2009. 2009 CPE JET PROBES PROPOSED CUTS (DEC. 2009 ) //�� 3) DATUMS ARE NORTH AMERICAN DATUM 1983(NAD83); STATE PLANE FLORIDA EAST. `j 2009 CPE VIBRACORES DREDGE TEMPLATE COASTAL PLANNING& ENGINEERING. INC US SURVEY FEET, AND NORTH AMERICAN VERTICAL DATUM 1988 (NAVD88). 0 150 300 at ide1 NW BOLA RATON BLVD. + BOLA RATON, FL 33631 4) 2009 MEAN HIGH WATER (MHW) WAS EXTRACTED FROM THE COMPOSITE DIGITAL 2006 H&M VIBRACORES 2009 CPE MHW Feet PH. PM. (561) 391 -0103 (5 1) 102 ELEVATION MODEL AT 0.33 FEET. ALL OTHER SHORELINES FROM FDEP DATABASE. FAX(561)391-9116 A FOEP MONUMENTS 1 inch = 300 feet 5) CHANNEL LOCATION WILL BE REFINED DURING MODELING, DESIGN AND PERMITTING DATE: 05725207 BY BF I COMM NO: 8500.63 FIGURE 1 June 28, 2010 New Business A - 1 9of10 This list is not intended to be all- inclusive, Hourly rate fees for other categories of professional, support and other services shall be mutually negotiated by the County and firm on a project by project basis as needed. Schedule 8 Contract No: 09 -5262 "County Wide Engineering Services" Standard Hourly Rate Schedule for all disciplines Personnel Category Standard Hourly Rate Principal $195 Senior Project Manager $165 Project Manager $148 Senior Engineer $155 Engineer $119 Senior Inspector $85 Inspector $65 Senior Planner $140 Planner $110 Senior Designer $115 Designer $100 Environmental Specialist $115 Senior GIS Specialist $145 GIS Specialist $100 Clerical $60 Surveyor and Mapper $13D CADD Technician $85 Survey Crew - 2 man $130 Survey Crew - 3 man $160 Survey Crew - 4 man $180 This list is not intended to be all- inclusive, Hourly rate fees for other categories of professional, support and other services shall be mutually negotiated by the County and firm on a project by project basis as needed. June 28, 2010 New Business A - 1 10 of 10 p HO ri Wiggins Pass Geotechnical Investigation 264.0 49,671 TASK 1: Administration /Planning 20.0 2,20 Labor Planner 20.0 110.00 2,200 D ASK 2: Geotechnical Survey 40,36 CPE Mob /DeMob/Travel 8.0 1,19 Labor Senior Inspector 8.0 85.00 680 0 Expense Mileage 250.0 0.45 1112 Expense Meals 3.0 108 0 Expense ' _ _ _ ___ _ ___ _ _ __ _ °-------- °------ Lodging -- -----° °- ---° ° °--------------------- °°----------------------------------- 3.0 300.0 CPE Field Work I 42.0 3,57 Labor ' _ _ __ _ _ _-- ------ --- ------------ Senior Inspector --- -----°-------------------------------------------------°°---°°-°°°------- 42.0 85.00 3,570.0 bracoring Subconsultant 18,50 Consultant '-----°°°-°°----°°--------°°°°--°°----- Consultant -- --- ------- -- ---------------- -- 1.0 --°°°-°°------°°°° 18,500.0 - -- Grab Sample Analysis 10.0 1,60 Labor Senior Inspector 10.0 85.00 650.0 Expense '--------------------------------------------------------------------------------------___------------------------- Sieve Analysis 10.0 75.00 750.0 Sediment Sample Analysis 114.0 13,66 Labor Senior Inspector 40.0 65.00 3,400A Labor Senior Inspector 40.0 65.00 3,400 0 Labor Inspector 34.0 65.00 2,210.0 Expense Sieve Analysis 48.0 75.00 3,600 0 Expense -°°°°°-------------------°°°'°'--____--- Carbonate Analysis -- ____----- --- -- ---_- °______ - - -_- 14.0 _-°_----------- 1.050 0 ---------- ---- 009 Carbonate Analysis 4.0 1,84 Labor Senior Inspector 4.0 85.00 340,0 Expense Carbonate Analysis 20.0 1, 500.0 TASK 3: Product and Report Development 66.0 7,10 Labor Project Manager 4.0 148.00 592.0 Labor Senior Engineer 2.0 155.00 310.0 Labor Planner 20.0 110.00 2,200.0 lt-abor Designer 400 10000 4,000.0 June 28, 2010 New Business VI - 2 1 of 5 EXECUTIVE SUMMARY Recommendation to approve Wiggins Pass FY 11 Dredging Engineering as proposed by CP &E. OBJECTIVE: To approve Wiggins Pass FY Dredging Engineering as proposed by CP &E. CONSIDERATIONS: Wiggins Pass will require another maintenance dredging or two before the permanent solution is implemented. Currently at low tide, less than three foot draft vessels are grounding at the mouth of the pass. Prepare engineering required to obtain a permit and NTP to complete this maintenance dredging after turtle season at 11/1/2010 but before 5/1/2011. ADVISORY COMMITTEE RECOMMENDATIONS: At the June 10, 2010 CAC meeting this item was recommended for approval 6 to 1. Staff is recommending approval of this proposal. FISCAL IMPACT: The Source of funds is from Category "A" Tourist Development Tax fund 195. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office and is legally sufficient for Board action. - CMG RECOMMENDATION: To approve Wiggins Pass FY Dredging Engineering as proposed by CP &E. PREPARED BY: Gary McAlpin, CZM Director COASTAL PLANNING & ENGINEERING, INC 2481 NW BOCA RATON BOULEVARD, BOCA RATON, FL 33431 June 7, 2009 Gary McAlpin Director Collier County Coastal Zone Management W. Harmon Turner Bldg., Suite 103 3301 E. Tamiami Trail Naples, FL 34112 561 -391 -8102 PHONE 561 - 391 -9116 FACSIMILE Website- www.coastalolanningnet E -mail madpcoastal aanning, net Re: Interim Wiggins Pass Maintenance Dredging Project Permit Application with Plans (Contract No. 09 -5262) Dear Gary: This letter is in response to your request for a proposal for coastal engineering and ecological services for the permitting maintenance dredging of Wiggins Pass. The State and Federal permits have lapsed, and a new comprehensive permit for Wiggins Pass Maintenance Dredging and Navigation Improvements will take a long time to be processed. The following services are proposed to prepare a permit application and develop dredging plans for an interim project: I. Wiggins Pass Permit and Design ($20,000 T &M Not to Exceed) Wiggins Pass Permit Plans: The permit sketch and plans will include plan views and cross - sections sufficient for the permitting and construction of the ebb channel maintenance dredging project and disposal in the near shore of Barefoot Beach. 'fhe plan will exclude the flood shoal and Delnor- Wiggins Park, which would be more difficult to permit. The plan will be modeled after the previous 2009 plans prepared by CPE. The spoil site and channel dredge template will be delineated with the same cross sections allowed by previous FDEP and USACE permit conditions. The plans will be based on a new survey developed under a different contract. The permit sketches and construction plans will share similar pages. The dredge volume will be calculated. Wia>;ins Pass Construction Specifications: None Prepare Permit Application: A JCP permit application will be prepared, with heavy reliance on the existing Comprehensive Permit Application for Maintenance Dredging and Navigation Improvements. Consultation will be conducted with FDEP and the Corps of Engineers to see if the process can be expedited and streamlined based on the prior permit and the comprehensive permit applications currently under review. Responses to Request for Additional Information Interim Wiggins Pass Permit Application June 7, 2010 Page 2 June 28, 2010 New Business VI - 2 3of5 will be prepared and provided to the extent budgeted. Sufficient copies of the permit application will be created for submittals to the FDEP and the Corps of Engineers along with a copy for Collier County with copies on CD. Compensation The estimated cost for our services is $20,000 and detail is provided in the attached cost breakdown. It is our understanding that the County will pay us on a time and material basis and cover all permit fees. Very truly yours, PLANNING & ENGINEERING, INC. Steph n K ehn, P.E. Senior Coastal Engineer cc: Sheri Dindial. CPF. enclosures F'\ marketing \_Proposals \Collier\2010 /WP Interim Permit /wiggins pass interim permit letter and sow o' sd mm� F a EFr So I _ I N � % 80 80 J 032 LL W E i y` w NU Z K W h z u Z U a aft W J F � So m W .fin % ° + ow Cv 2Q I �n LL woo U wZn uU1 ww aW a _ yyZU fow` rcLL w < ZN - d w O K i f w w w I y r N Z II 5 a I O ' liz '', III aRio zli j is FII n I� ul 'w a a ' w W C LLW arc'. �p O $rcu m a _ am F a June 28, 2010 New Business VI - 2 5 of 5 This list is not intended to be all - inclusive. Hourly rate fees for other categories of professional, support and other services shall be mutually negotiated by the County and firm on a project by project basis as needed. Schedule B Contract No: 09- 5262 "County Wide Engineering Services" Standard Hourly Rate Schedule for all disciplines Personnel Category Standard Hourly Rate Principal $195 Senior Project Manager $165 Project Manager $148 Senior Engineer $155 Engineer $119 Senior Inspector $85 Inspector $65 Senior Planner $140 Planner $110 Senior Designer $115 Designer $100 Environmental Specialist $115 Senior GIS Specialist $145 GIS Specialist $100 Clerical $60 Surveyor and Mapper $130 CADD Technician $85 Survey Crew - 2 man $130 Survey Crew - 3 man $160 Survey Crew - 4 man $180 This list is not intended to be all - inclusive. Hourly rate fees for other categories of professional, support and other services shall be mutually negotiated by the County and firm on a project by project basis as needed. June 28, 2010 New Business A - 3 1 of 5 EXECUTIVE SUMMARY Recommendation to approve the attached Change Order No. 3 to PBS &J's contract for Clam Pass /Bay required to address additional information requested by FDEP and the USACE for the Clam Pass maintenance dredging permit for time and material not to exceed $69,050. OBJECTIVE: Approve the attached Change Order to PBS &J's contract for Clam Pass /Bay required to address additional information requested by FDEP and the USACE for the Clam Pass maintenance dredging permit. CONSIDERATIONS: The USACE and FDEP are requesting additional information not in included PBS &J's current scope of work. This is required to secure the Maintenance dredging permit for Clam Bay and expected to cost $69,050. Contract will be on a T &M not to exceed basis. ADVISORY COMMITTEE RECOMMENDATIONS: At the June 10, 2010 CAC meeting this item was recommended for approved 6 to 1. Staff is recommending approval of the attached proposal by PBS &J. Staff is recommending approval of this item. FISCAL IMPACT: The Source of funds is from Category "A" Tourist Development Tax fund 195. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office and is legally sufficient for Board action. - CMG RECOMMENDATION: To approve Change Order No. 3 with PBS &J for Clam Pass /Bay for time and material not to exceed $69,050. PREPARED BY: Gary McAlpin, CZM Director June 28, 2010 New Business A - 3 Contract 07 -4153 June 4, 2010 SCOP48F!�VORK Additional Work Request Change Order #3 WO #45- 100227 Contract # 07 -4153 May 18, 2010 CLAM PASS/BAY ESTUARY PBS &J is pleased to provide a scope of work for Clam Pass/Bay Estuary. The intention of this Work Assignment is to provide professional guidance, preparation of project documentation, respond to peer review comments and expert review of project information for Clam Pass and Bay Estuary. In accordance with Collier County Contract Number 07 -4153 "Professional Engineering Services for Coastal Zone Management Projects" the following scope of work is presented herein. Current Understanding - On March 24, 2010, PBS &J received comments (request for additional information (RAI)) back from FDEP concerning the Clam Pass JCP plans and design. After thorough analysis of the request for information, meetings were held on May 4 and 7, 2010 with Merrie Beth Neely, Jennifer Koch and other staff members at the Department to discuss clarification and potential relief on specific questions and additional requirements listed in the letter. Specifically questions 23, 25, 27, 31, 33 and 39 were discussed to clarify the level of analysis and information required to respond. Results of the meeting indicate the need to complete further analyses in order to respond to the RAI. Based on the outcome of the FDEP meetings the following scope of services is listed below. In addition, the USACE provided a package to PBS &J on June 2, 2010 that included approximately 100 public comments /questions regarding the permit application. As part of the permit process these questions will have to be addressed. SCOPE OF WORK Task 3 — Clam Pass Application for Joint Coastal Permit ;1t'1111imill r r/ Prolecf Permits Material and documentation required for to respond to the RAI will be prepared and submitted to the regulatory agency; Florida Department of Environmental Protection. A total of four (4) meetings will be held with the regulatory agencies to review the RAIs, public comments, and prepare necessary response(s), etc. Appropriate changes to the design documents will be made following review and approval by County staff. This scope of services does not include for any type of detailed environmental documentation such as a mitigation plan, Environmental Assessment (EA) or Environmental Impact Statement PBS &J June 28, 2010 New Business VI - 3 Contract 07 -4153 June 4, 2010 SCOPI3(# NORK (EIS). Any items out -of -scope will be discussed with the County and a scope of services will be provided. FDEP Response: Based on the comments received from FDEP (dated March 24, 2010) the following areas will be addressed: • Revised drawings and plan sets to include items requested in RAI comment No. 23. • Address comments with regards to the proposed mixing zone limits, edge of nearshore edge of hardbottom, minimize any impacts to natural resources, etc., RAI comments No. 25 and 33. • Respond to comments regarding the geotechnical data, hammer cores, sediment sampling and beach compatibility analysis, RAI comment No. 27. • Provide clarification of proposed impacts to natural resources (seagrass, Thalassia testudimun), RAI comment No. 33. • Analysis the cross - section area of the proposed dredge template, within the proposed impacted area, to determine if minimum flow requirements can be maintained, RAI comment 33. • Calculate the required application fee based on the above application revisions, RAI comment No. 39. All application fees will be paid by the County. USACE Response: Based on the comments received from USACE (dated June 1, 2010) the following areas will be addressed (respond to item No.3): • Provide description of the criteria and/or thresholds that will be used to determine the need for periodic dredging activities in the proposed work area; please identify the responsible party associated with such determination(s); • Provide description of the water quality parameters that are anticipated to improve as a result of the proposed work— include data that describe past/current "impaired" conditions and describe the anticipated quantitative improvements to water quality; • Provide confirmation that the proposed work area is consistent with the previous dredge template /footprint; please provide a mapping/ground -truth reference for any such statement (e.g., use of coordinate data/GPS, etc.) that supports adherence to the historical footprint during project activities; • Provide a narrative that addresses public interest review factors; the narrative should demonstrate that the project is clearly in the public interest (typical public interest review factors include: conservation, economics, aesthetics, general environmental concerns, wetlands, historic properties, fish and wildlife values, land use, navigation, shore erosion and accretion, recreation, water quality, safety, and consideration of property ownership). • Perform a site visit with National Marine Fisheries Service (NMFS) of the project site to review resources within the area to be dredged. Due to the magnitude of comments /questions received (100 plus), the substantive issues raised in the comment letters will be addressed; and responses will be grouped by topic. The comments are generally much the same, such that there is no need to respond to each individual comment letter, but PBS &J will capture the essence of the concerns in the responses and will look at the individual comments in order to prepare an adequate response. Also, please note that the responses will be prepared to and for the USACE, and are not to the commenting parties; PBS &1 2 June 28, 2010 New Business VI - 3 Contract 07 -4153 June 4, 2010 SCOPF�f� NORK however, a future request could prompt release of the documents subject to coordination with the USACE Office of Counsel. Note: this task does not include services for responding to legal objections, preparing for expert testimony or preparing for litigation to the project. These services will be provided under separate scope and fee to the County. In addition, it is anticipated that additional comments will be received from National Marine Fisheries Service (NMFS) and United States Fish and Wildlife Service ( USFWS) regarding the preparation of the federal biological opinion (BO). This scope /fee does not include responding to, meeting with or addressing comments received from NMFS and USFWS other than those described above. SCHEDULE The above scope is based on an estimated twelve (12) month schedule of participation. The work assignment may be amended if the schedule is extended beyond the eighteen months. PBS &J will complete weekly updates to County staff on the schedule, task and present budget of the project. In addition, quarterly progress reports will be prepared that outline project expenses to date and review the budget and schedule. BUDGET In accordance with Collier County Contract Number 07 -4153 "Professional Engineering Services for Coastal Zone Management Projects" compensation for the above scope of work will be based on a Time & Materials charge not to exceed the amount listed below without authorization from the County. Task 3 — Respond to FDEP & USACE RAls Total r� R. Tabar Director PBS &J $69,050.00 (Time &Materials) $69,050.00 June 4, 2010 Date PBS &J 3 June 28, 2010 New Business A - 3 Contract 07-4153 June 4,2010 SCOPE§(8fSWORK - Slalvnnvf)tul'N4orkc it(gf r(1; ti�a2 t Client: Collier County Project: Clam Pass JCP Project No: TBD Prepared By: JRT Labor rates will be billed at or below rates established per the agreement number contract # 07 -4153 Note: time may vary depending upon the task assignment and labor rate assigned Labor Costs Task Labor Cost 1CP Reparation Total Hours Sr. Project Manager QT) ti17ota 50 $8,500 Principle Ecologist (DT) SI60.(X) 50 $8,700 Engineer III (BF) $11>IX) 30 $14,950 Coastal Modeler (TD) i 10.(X) 1 120 $13,201 Junior Hydrogeologist (MS) $IO007 130 $13,000 Senior Technician (NW) vial 120 $11,401 Total Hours 600 600 Labor Cost $69,050 HP �'flilj,l (, {(,ill! $69.050 Total ProjectBudget $69,050 111 ??{fcw;flflq�i�i!li ";�'I'l $69,050 PBS &J 4 June 28, 2010 New Business A - 4 1 of 6 EXECUTIVE SUMMARY Recommendation to approval Yearly Physical Beach and Inlet Monitoring Contract as proposed by PBS &J. OBJECTIVE: Approve the Yearly Physical Beach and Inlet Monitoring Contract as approved by PBS &J. CONSIDERATIONS: Yearly physical monitoring of the beaches and inlets is required by FDEP permit. ADVISORY COMMITTEE RECOMMENDATIONS: At the June 10, 2010 CAC meeting this item was recommended for approved 6 to 1. Staff is recommending approval of the attached proposal by PBS &J. FISCAL IMPACT: The Source of funds is from Category "A" Tourist Development Tax fund 195. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office and is legally sufficient for Board action. - CMG RECOMMENDATION: To approve Yearly Physical Beach and Inlet Monitoring Contract. PREPARED BY: Gary McAlpin, CZM Director June 28, 2010 New Business VI - 4 2of6 Professional Engineering Services for Fixed Term Physical Monitoring Services for Coastal PBS &J1 is pleased to provide a scope of work for Collier County Coastal Zone Management Department. The intention of this Work Assignment is to provide professional guidance, preparation of project documentation (monitoring reports) and expert review of project information for the Physical Monitoring of the Collier County coastline. In accordance with Collier County Contract Number 08 -5124 the following scope of work is presented herein. SCOPE OF SERVICES This monitoring will take place on various beaches and inlets of Collier County as indicated below. The following is a list of expected monitoring locations. These locations are inclusive but may vary from year to year depending on permit conditions. Please refer to previous monitoring reports for exact boundaries, survey locations, ranges and control monuments. Consistency with previous surveys is extremely critical and significant to Collier County. Contractors /consultants will have the responsibility to complete monitoring for the respective beach segment during the times indicated for each segment. Locations and monitoring timing is as follows • Vanderbilt Beach physical beach monitoring and report performed in May -June each year. • Park Shore Beach physical beach monitoring and report performed in May - June each year. • Naples Beach physical monitoring and report performed in May - June each year. • South Marco Beach physical monitoring and report performed in December - January each year. • Delnor- Wiggins State Park Beach physical monitoring and report performed in April - May each year. • Clam Pass Beach physical monitoring and report performed in April - May each year. • Wiggins Pass Inlet/interior channel /borrow area and report performed in April - May each year. • Clam Pass inlet and interior channel performed in April - May each year. • Doctors Pass inlet and interior channel performed in May - June each year. • Caxambas Pass inlet/borrow area performed in December January each year. • Hideaway beach borrow area performed in December - January each year. Beach and Nearshore Hydrographic Survey All work shall be conducted in accordance to Section 01000 (Beach Profile Topographic Surveying) and 01100 (Offshore Profile Surveying) of the March 2004 Bureau of Beaches and Coastal Systems Monitoring Standards for Beach Erosion Control Projects including field methodology and final deliverables. htip: / /www.dep.state.fl,us/ beaches /publications /pdf /standard.pdf Prior to the start of the survey a reconnaissance of FDEP second order monuments is required to confirm that survey control is in place and undisturbed using Real Time Kinematic Global Positioning System (RTK GPS). In order to achieve required accuracy, the survey shall be controlled using FDEP 2nd order monuments. All assessable 2nd and 3rd order FDEP control monuments in the project area shall be located using RTK GPS. Topographic and Hydrographic profile surveys will be collected. All data seaward of the dune shall be collected using RTK GPS technology. Upland areas inaccessible to RTK GPS shall be collected using June 28, 2010 New Business VI - 4 3of6 standard differential leveling techniques. Upland topography shall extend approximately 150 feet landward of the vegetation line or until an obstacle is encountered. An ACSM Certified Hydrographer shall oversee all hydrographic surveys for nearshore, offshore and inlet surveys. Hydrographic portions of the profile line shall be collected from a survey vessel equipped with RTK CPS technology and a dynamic motion sensor to provided instantaneous tide and motion corrections. Standard hydrographic procedures shall be followed including all necessary quality control checks. Horizontal and vertical positioning checks will be conducted at the beginning and end of each day using second order FDEP monuments located in the project area. The fathometer will be calibrated via bar - checks and a sound velocity probe at the beginning and end of each day. The DIGIBAR PRO sound velocity meter or equivalent which provides a fast additional calibration for sound velocity as compared to the traditional bar check shall be used. More specifically, bar checks will be performed from a depth of five feet to a maximum depth of twenty-five feet. Analog data showing the results of the bar check calibration will be displayed on the fathometer charts at five foot increments during descent and ascent of the bar. In order to maintain the vessel navigation along the profile lines HYPACK navigation software or equivalent shall be used. This software shall provided horizontal position to the sounding data allowing real -time review of the profile data in plan view or cross section format. The navigation software shall also provided navigation to the helm to control the deviation from the online azimuth. The landward limits of the hydrographic survey shall be based on a minimum of fifty feet beyond the seaward extent of the beach profile. Profiles shall extend seaward beyond the depth of closure, or 2,500 feet offshore, whichever is further. A Professional Surveyor and Mapper (PSM) shall signed and sealed the required DEP survey reports which shall included field survey notes, profile plots, GIS plan view maps, photographs in both directions along the beach and towards the dune also a close -up of the monument when found as well as all other required deliverables included in Section 0100 and 01100 of the FDEP Monitoring Standards for Beach Erosion control Projects http: / /www.dep,state.11.us,'beaches /publications /pdf /standard.pdf. Four copies of the report along with a CD version will be provided to the County. Navigation Channel and Interior Inlet Hydrographic Survey Nearshore cross- sections will be surveyed as per the previous post- construction survey events. An ACSM Certified Hydrographer shall oversee the hydrographic survey. All work will be conducted in accordance to Section 01200 (Borrow Site, Shoal and Other Bathymetric Surveying) of the March 2004 Bureau of Beaches and Coastal Systems Monitoring Standards for Beach Erosion Control Projects. Cross - sections will be collected from a survey vessel equipped with RTK GPS technology and a dynamic motion sensor to provided instantaneous tide and motion corrections. Standard hydrographic procedures shall be followed including all necessary quality control checks. Horizontal and vertical positioning checks will be conducted at the beginning and end of each day. The fathometer will be calibrated via bar - checks and a sound velocity probe at the beginning and end of each day. The DIGIBAR PRO sound velocity meter or equivalent which provides a fast additional calibration for sound velocity as compared to the traditional bar check shall be used. More specifically, bar checks will be performed from a depth of five feet to a maximum depth of twenty -five feet or a depth representing the maximum potential depth of June 28, 2010 New Business VI - 4 4of6 the survey area. Analog data showing the results of the bar check calibration will be displayed on the fathometer charts at five foot increments during descent and ascent of the bar. In order to maintain the vessel navigation along the profile lines HYPACK navigation software or equivalent shall be used. This software provided horizontal position to the sounding data allowing real -time review of the profile data in plan view or cross section format. The navigation software will also provided navigation to the helm to control the deviation from the online azimuth. Controlled Aerial Photography Using FDEP Environmental Standards Color aerial photography shall be obtained for the Collier County Beaches. Surveyors shall coordinate ground control and GPS logging from EARN and /or CORS with the designated sub - contractor. A representative from Collier County will conduct the pre -flight sea condition monitoring and coordinate with the surveyor and the sub - contractor about the flight timing. Flight must occur during a 24 hour period of calm sea conditions, low tide levels, and low sun/water surface angle to ensure good water clarity. The Flight window will be established by the sub - contractor. The sub- contractor shall provide 9"0" photographs and CD -ROM controlled raster imagery files. The photography will be collected following FDEP's standards for: Environmental Aerial Photography Acquisition for Beach Erosion Control Projects http: / /www.dep.state.fl.us/ beaches /publications /pdf /standard.pdf (section 02000:March2004). Preparation of Post - Project Monitoring Reports In accordance with FDEP permit protocol; PBS &J shall prepare the second year monitoring reports for submission to the Florida Department of Environmental Protection (FDEP) Bureau of Beaches and Coastal Systems (BBCS) on behalf' of Collier County. Data collected for the monitoring of the project shall include beach profile surveys, borrow area surveys and aerial photography. These data will be collected by Morgan & Eklund, Inc for the topographic & bathymetric survey information and Aerial Cartographics of America, Inc for the aerial photography. The purpose of the monitoring reports is to summarize and discuss the data, the performance of the beach till project, and identify erosion and accretion patterns within the monitored area. In addition, the report shall include a comparative review of adverse impacts attributable to the project(s). Based on the scope of work requested by Collier County, PBS &J will only address Range Monuments R -10 through R -89 and R -140 through R -148. PBS &.1 will review the data and use the information to create a database to identify and characterize trends and current conditions of these reaches of Collier County's coastline. The database will be created to enable visualization and completion of a comparative analysis. Specific quantities and parameters that will be analyzed, if data are available, include the following • Shoreline and volume change rates • Beach profile evolution • Post -storm beach profile change (if applicable) • Bathymetry changes within Wiggins Pass, Doctor's Pass, Capri Pass and Caxambas Pass • Identifying and quantifying areas of acute erosion • Bathymetry changes across the borrow areas • Aerial photography assessment June 28, 2010 New Business VI - 4 5of6 The above analyses will provide a qualitative understanding of the project and /or storm - induced topography and bathymetry changes to the beach and borrow area. All monitoring reports will include a transmittal referring to applicable FDEP permits, the permit condition requiring the report and the period in which the monitoring was conducted. The reports will be submitted as a bound printed report and on a disk in electronic .pdf format. PBS &J will prepare for, travel to and attend three (3) meetings. The meetings will be held to coordinate the project, meet with County staff, and to provide project updates to the County Project Manager and other stakeholder representatives as deemed necessary and appropriate. One PBS &J senior engineer will attend each of these meetings, again as deemed appropriate. PBS &J will complete monthly updates to County staff on the schedule, task and present budget of the project. In addition, quarterly progress reports will be prepared that outline project expenses to date and review the budget and schedule. Budget Estimate Work for this assignment will be performed for the lump sum amount of $196,195.13. Work will be billed to the County on a monthly basis based on the percentage of work completed for the preceding month. Schedule Estimate The following schedule of completion is anticipated. 1. Submit draft monitoring reports within 120 calendar days following the Notice -to- Proceed and receipt of all required data (surveys and aerial photography) to complete analysis. Assumptions 1. All existing information/documentation including, but not limited to, survey data, project permits, environmental information, aerial photography, previous studies, etc, will be provided to the PBS &J by the County. 2. This quote is based upon project scope outlined in BVO 08 -5124 and conversations with County Staff on June 4`" and June 7 ", 2010. 3. No biological monitoring of artificial reefs or hardbottom are included in this scope of work. 4. No side -scan sonar or diver verification of seagrasses, artificial reefs or hardbottom are included in this scope of work. 5. Aerial photography will be flown to FDEP BBCS 02000 Specifications per County direction. Assumptions 1 No Clam Pass Inlet and interior monitoring 2 No near shore hardbottom biological monitoring 3 No artificial reef biological monitoring 4 No biological monitoring of seagrasses S No side scan sonar or diver verification June 28, 2010 New Business VI - 4 Collier County Physical Monitoring Cost Area of survey 6 of 6 Task 1 Vanderbilt Beach $4,200.00 R -23 to R -29 Task 2 Park Shore Beach $7,800.00 R -45 to T -57 Task Naples Beach $19,200.00 T -58 to R -89 Task 4 South Marco Beach $5,400.00 R -140 to T -148 Task 5 Hideaway Beach & T- Groins N/A Not in this survey Task 6 Delnor- Wiggins State Park Beach $7,800.00 R -10 to R -22 Task 7 Clam Pass Beach $9,000.00 R -30 to R -44 Task 8 Wiggins Pass Inlet /Interior Channel/ Borrow Area Monitoring $15,000.00 Cost based on coverage of pass, flood and ebb shoals, may change based on County supplying number of lines to be run. Task 9 Clam Pass Inlet and interior channel monitoring N/A Not in this survey Task 10 Doctor's Pass Inlet /Interior Channel Monitoring $15,000.00 Cost based on coverage of pass, flood and ebb shoals, may change based on County supplying number of lines to be run. Task it Caxambas Pass Inlet /Borrow Area Monitoring $15,000.00 Cost based on coverage of pass, flood and ebb shoals, may change based on County supplying number of lines to be run. Task 12 Capri Pass /Hideaway Beach Borrow Area Monitoring $15,000.00 Cost based on coverage of pass, flood and ebb shoals, may change based on County supplying number of lines to be run. Task 13 Near shore hard bottom Biological Monitoring N/A Not in this survey Task 14 Biological Monitoring on one acre of artificial reef N/A Not in this survey Task 15 Sea grass monitoring at Hideaway Beach N/A Not in this survey Task 16 Coastal Engineering Monitoring Report $64,446.00 Includes engineering analysis of areas in Tasks 1 -12 Task 17 Aerial photography completed to DEP 2000 specs for beach monitoring $18,349.13 Includes aerials of areas in Tasks 1 -12 TOTAL $196,195.13 Assumptions 1 No Clam Pass Inlet and interior monitoring 2 No near shore hardbottom biological monitoring 3 No artificial reef biological monitoring 4 No biological monitoring of seagrasses S No side scan sonar or diver verification June 28, 2010 New Business A - 5 1 of 8 EXECUTIVE SUMMARY Recommendation to approve the attached engineering proposal dated 6/7/2010 from Coastal Engineering Consultants to renourish the Marco South Beaches and investigate if additional or modified erosion control structures would lengthen the renourishment cycle for this beach. OBJECTIVE: Approve the engineering proposal dated 6/7/2010 from Coastal Engineering Consultants to renourish the Marco South Beaches and investigate if additional or modified erosion control structures would lengthen the renourishment cycle for this beach. Anticipated construction will be FY 12/13 or FY 13/14. CONSIDERATIONS: It will take several years to secure the permits to modify or install additional erosion control structures at the Marco South Beach. This study needs to be undertaken to determine if: 1. If additional erosion control structures would lengthen the renourishment cycle and if so what would the most likely cost, savings and cycle be. Preliminary modeling and historical analysis. 2. Can any of the existing structures be modified to achieve the same result? Preliminary modeling and historical analysis. 3. At a minimum obtain a permit to repair the existing structures. 4. Investigate the Sand sources of Capri Pass, Caxambas Pass and Cape Romano Shoals for beach renourishment sand. 5. Model the Beach renourishment to determine the optimum renourishment scope. 6. Can this project be combined with the major mainland renourishment project for savings? 7. Prepare report and present. ADVISORY COMMITTEE RECOMMENDATIONS: Staff is recommending approval of this proposal. FISCAL IMPACT: The Source of funds is from Category "A" Tourist Development Tax fund 195. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office and is legally sufficient for Board action. - CMG RECOMMENDATION: Approve the engineering proposal dated 6/7/2010 from Coastal Engineering Consultants to renourish the Marco South Beaches and investigate if additional or modified erosion control structures would lengthen the renourishment cycle for this beach. PREPARED BY: Gary McAlpin, CZM Director June 28, 2010 New Business VI - 5 Collier County CEC CaitWAt No. 09 -5262 South Marco Beach Renourishment & Structural Enhancements Scope of or SCHEDULE "A" WORK ORDER NO. 1 TASK 1: PLAN FORMULATION & PROJECT UPDATE Phase A: Beach Fill Volume Update Utilizing COUNTY provided controlled digital photography and 2009 annual monitoring surveys (beach profiles, inlet, shoals, etc.); CEC shall apply the permitted beach fill template and update the volume requirements for the 2012 -13 Beach Renourishment Project following the description in the FEMA Project Worksheet, Declaration No. 1785DRFL. Phase B: Borrow Area Screening Utilizing COUNTY provided borrow area surveys and data, CEC shall conduct an alternatives analysis of the existing permitted borrow areas including Caxambas Pass (South Marco prior source), Capri Pass (Hideaway Beach prior source), Tom's Hill (Collier County prior source) and Cape Romano Shoal (new source). Parameters to be evaluated include quality, quantity (compared to the fill volume needs defined in Phase 1), location, environmental impacts, navigation interests, cost, and synergy with Collier County's other beach nourishment project needs. A compatibility analysis shall be performed using existing sediment data for both the native beach and the permitted borrow areas. Based on the analysis, CEC shall rank the borrow areas and recommend the optimal source(s) for inclusion in the Project. Phase C: Project Description Update Based upon the results of Phases 1 and 2, CEC shall update the Project Description and Preliminary Opinion of Probable Construction Cost for the 2012 -13 Beach Renourishment Project. Phase D: Structural Alternatives Screening Building upon the project performance to date, and relying upon our historical perspective of the South Marco project goals, objectives, permit issues, and design standards, as well as the COUNTY's other consultants' reporting and analyses, CEC shall conduct an evaluation of fiscal, environmental, and institutional parameters to screen the following structural alternatives, or combination of alternatives, for inclusion in the Project. • Repair existing breakwaters: restore existing structures to their original design templates, • Repair existing terminal groins: restore existing structures to their original design templates, • Modify existing breakwaters: relocate. resize, and / or realign existing structures, • Modify existing terminal groins: relocate, resize, and / or realign existing structures, and • Enhance existing breakwaters: add new structure(s) to enhance existing structures. Based upon the analysis, CEC shall rank the structural alternatives and recommend the two most favorable alternatives for the Modeling Task. The recommendation shall include the justification for carrying the selected alternatives forward along with the rationale for eliminating the other alternatives. The purpose of the structural assessment is to complement the beach fill for enhancing Project performance, extending Project life, and increasing the interval between renourishment events. Page 1 017 June 7. 2010 June 28, 2010 New Business A - 5 Collier County CEC CAWAt No. 09 -5262 South Marco Beach Renouris mera & Structural Enhancements Scope of or Phase E: Plan Formulation Report CEC shall prepare and submit to the COUNTY a draft Report to present the results of Plan Formulation including beach fill volume update, borrow area recommendations, updated Project Description and Preliminary Opinion of Cost, and structural alternative recommendations. CEC shall meet with the County to review the results and obtain comments. CEC shall revise and submit the final Plan Formulation Report to the County. TASK 2: MODELING Phase A: Data Collection and Analysis CEC shall review COUNTY provided data, as well as, request and obtain existing data that may be available from other governmental agency sources, for example, Rookery Bay, FDEP, USACE, City of and Marco Island. It is assumed that additional hydrodynamic information will need to be obtained in order to calibrate the numerical models proposed for use in subsequent analysis. At this time, the following field data collection program is proposed: • CEC shall install tide gages and current meters (or combination units) to measure water levels and velocities at two prescribed locations (offshore and within Caxambas Pass) for a total period of 30 days. The instrumentation will be recovered mid -month and again at the end of the month. • Water level and current velocity data will be downloaded, reviewed and processed to provide a record of conditions during the 30 day deployment. CEC will then integrate the new information with similar data obtained from historical sources, noting any trends apparent in comparison to the historical information. After completing Plan Formulation and reviewing the existing literature, CEC will recommend any changes to the COUNTY prior to initiating the field work. Phase B: Regional Wave and Storm Statistics Using the existing literature and data related to the general wind, wave and sediment transport processes affecting the project area, CEC shall develop a general understanding of the wave energy shaping the area's shorelines and characterize the geomorphic and littoral processes in the project area. CEC shall prepare tables summarizing the matrix of wave height, period, and direction conditions to be used in the modeling. Using the historical storm data available in the literature, CEC shall compile report storm statistics with respect to wave height, period, direction and return interval and recommend the design storm parameters for use in the modeling. Phase C: Model Calibration and Validation CEC shall perform a detailed modeling analyses of selected alternatives. CEC shall calibrate and validate the models using historical records such as bathymetric surveys, dredge and fill records, aerial photography, and collected field data. In concert with model formulation and application, CEC shall: • perform a desktop analyses of available wave, tide, sediment, morphology and dredging data to formulate the appropriate model domain and boundary forcing information; Page 2Of7 June 7. 2010 June 28, 2010 New Business A - 5 Collier County CEC Coie9 f&1 No. 09 -5262 South arco Beach Renouris invent & Structural Enhancements Scope ty Work • conduct an analytic assessment of sediment transport and morphological behavior of the inlet -beach system to formulate appropriate parameters for model application and to identify a range of reasonable model results; • apply an integrated 2D numerical model, (such as MIKE 21 or equivalent) including dynamic coupling of wave, hydrodynamic and morphological modules; and • validate the model via qualitative comparisons with measured changes and dredge records and via sensitivity analysis. The modeling program shall be performed following the guidelines established by FDEP. Deviations from the guidelines shall be reported to the COUNTY as appropriate. Phase D: Sediment Budget Using historical data, CEC shall compute shoreline and volumetric changes. Combined with the results of the modeling, CEC shall develop the sediment budget for the project area. The sediment budget shall including estimates of the potential longshore transport rates along Marco Island central and south beach reaches as well as Kice Island, shoaling rate at Caxambas Pass, and order of magnitude of gross and net alongshore sediment transport into and out of the Project area. Phase E: Alternatives Analysis Once the model has been calibrated and validated, CEC shall model the beach fill only alternative and beach fill with the two structural alternatives determined in Plan Formulation. For each alternative, CEC shall predict sediment transport magnitude and directions, bathymetric changes, beach fill diffusion, shoal development and channel sedimentation rates. Based upon the model results, for each alternative, CEC shall: • depict predicted changes in coastal processes; • prepare a table and plan -view depiction of the expected sediment budget; • qualitatively assess the expected performance, advantages and disadvantages; • assess the likely issues or concerns of permitting agencies, permit requirements, and feasibility of obtaining permits; • prepare a conceptual opinion of probable costs including initial costs, maintenance costs, and annualized costs for a 30 year project life; and • summarize the evaluation parameters in matrix format. Phase F: Modeling Report CEC shall prepare and submit to the County a draft Report describing the data collection and analysis, calibration and validation of the model, alternative analysis and results, and recommendation for the preferred structural alternative to advance to Preliminary Design. CEC shall meet with the County to review the results and obtain comments. CEC shall revise and submit the final Modeling Report to the County. TASK III. PRELIMINARY DESIGN Phase A: Pre- Application Conferences CEC shall update the Project Description and prepare a Project Justification Document that identifies and describes the necessity and justification including consideration of the public Page 3 of 7 Jux 7, 2010 June 28, 2010 New Business VI - 5 Collier County CEC CAWAt No. 09 -5262 South arco Beach Renourishment & Structural Enhancements Rope of Work interest in shore protection and restoration and potential impacts of the Project, with particular attention to potential impacts to the Caxambas Pass shoals and historical shorebird nesting areas. The report shall address compliance with Section 404(b)(1) of the Guidelines of the Clean Water Act and the "Public Interest Assessment" criteria cited in Section 373.414, Florida Statutes, The Document will be (a) reviewed and approved by the COUNTY prior to distribution, (b) distributed to USACE and FDEP staff in advance of the pre - application conferences, and (c) serve as a foundation for the "Project Purpose and Need" section of the Joint Coastal Permit (JCP) Application. CEC will arrange, attend, and chair two pre- application conferences including COUNTY staff with (1) FDEP regulatory and project management staff along with state commenting agency staff (FFWCC), and (2) USACE regulatory staff and federal commenting agencies (NMFS, USFW S, EPA). In general, the purpose of the pre - application conferences shall be to present the Project including the results of Plan Formulation and Modeling, solicit agency input on regulatory matters, identify if the current Project shall be processed as a new application or a major modification to the existing permit, define requirements for obtainment of permit approvals, and discuss requirements for mitigation. CEC shall prepare and submit to the COUNTY a written summary of each conference. Phase B: Preliminary Design Utilizing the annual monitoring surveys (beach profiles, inlet, shoals, etc.) to be performed by the COUNTY's other consultants, CEC shall prepare preliminary design drawings in the form of 8 'J /z" x 11" permit drawings. Utilizing the existing borrow area data, marine surveys, and environmental surveys, CEC shall determine the design borrow area cuts to yield the fill volume requirements and identify potential pipeline corridors and marine vessel transport corridors from the selected borrow areas to the beach fill. CEC shall prepare the preliminary design of the preferred structural alternative. The preliminary plans shall include location map; vicinity map; plan views depicting beach fill, borrow areas, coastal structures, construction access and staging areas, potential pipeline corridors and transport corridors; cross sections depicting dredge templates and beach fill templates; coastal structure sections and details; survey control; dune plantings; and environmental protection measures. The preliminary plans shall serve as the permit drawings for the JCP Application. Based on the preliminary design documents, CEC shall update the Preliminary Opinion of Probable Construction Cost. CEC will meet with the COUNTY to review the preliminary design. CEC shall finalize the preliminary design documents based on the COUNTY review and comments. Phase C: Environmental Assessment CEC shall calculate potential mitigation requirements based on FDEP UMAM procedures (or other approved functional assessment methods as may be prescribed by the USACE, FFWCC, NMFS or USFWS) and identify potential mitigation methods and mitigation areas. CEC shall prepare for COUNTY review and approval an Environmental Assessment (EA) documenting the location, quantity, and quality (including functions and values) of environmental resources in the Project area and borrow areas; summarize probable environmental and historic resource impacts; address potential pipeline and transport corridor impacts to resources within the corridors; and Page 4of7 June 7. 2010 June 28, 2010 New Business VI - 5 Collier County CEC Co%Rf&t No. 09 -5262 South Marco Beach Renouris ment & Structural Enhancements Scope of or incorporate the potential mitigation quantities, site locations, mitigation techniques, and associated mitigation costs. TASK IV. JCP APPLICATION Phase A: Supporting Documents: CEC shall prepare for COUNTY review and approval the following permit Supporting Documents: • physical monitoring plan, • sediment QA/QC plan, • endangered species protection plans, • biological monitoring plan, • turbidity monitoring plan, and • mitigation and monitoring plan. Phase B: Permit Application CEC shall prepare for COUNTY review and approval, a draft JCP application for the FDEP and USACE permits and easements required for the Project including an "Application for Joint Coastal Permitting, Authorization to Use Sovereign Submerged Lands, and Federal Dredge and Fill Permit" and a Public Easement or Consent of Use for each pipeline corridor. The application shall include the following: • COUNTY provided documents (e.g. local consistency letter with comprehensive plan, existing borrow area permits and MMS leases for the two offshore areas, agent authorization letter) • permit sketches (preliminary plans completed in Task III), • sketch and legal description for each pipeline corridor, • EA (prepared in Task III), • alternatives analysis and modeling results (prepared in Task II), and • existing geotechnical data formatted for inclusion in the ROSS database. In the application, CEC will request: • final design plans be a condition for issuance of a "Notice to Proceed" following agency review and acceptance and /or modification of the preliminary design, • mixing zone within the fill area, and • waiver of dredge fees for use of borrow material obtained from sovereign lands. CEC shall incorporate COUNTY review comments and submit the JCP Application and Supporting Documents to FDEP and USACE. TASK V: PERMIT PROCESSING Phase A: FDEP and USACE Permit Processing: Subsequent to submittal of the permit application, CEC will serve as the COUNTY's agent for the permit process. CEC will proactively contact FDEP and USACE staff to informally monitor the process, address staff questions, and facilitate agency consideration of the application. CEC will verify the JCP Page 5of7 m,� 7.2010 June 28, 2010 New Business A - 5 Collier County CEC CdnW&t No. 09 -5262 South Marco Beach Renouris ment & Structural Enhancements Scope of Work Application processing fee amount and notify the COUNTY when payment is due to FDEP. As needed, CEC will compile, clarify, and provide existing information as may be requested by FDEP and USACE staff. CEC will seek to negotiate permit condition(s) for the project that are acceptable to the COUNTY. Phase B: RAI Response: For the purposes of this Scope, it is expected that FDEP and USACE will make two (2) requests for additional information (RAI) each, and that one (1) meeting will be required with FDEP staff in Tallahassee to favorably conclude the permit application. It is assumed that existing information (including design details /analysis) will be sufficient to meet permit application requirements with minor adjustments, clarifications, or analysis. If FDEP mandates additional surveys, reports, modeling analysis or and studies beyond those identified herein, CEC will undertake these additional tasks under separate authorization as approved by the COUNTY. TASK VI: FINAL DESIGN Phase A: Construction Plans and Technical Specifications Based on the permit processing results including comments received from the agencies, accepted preliminary design documents, and the 2011 annual monitoring surveys (beach profiles, inlet, shoals, etc.) to be performed by the COUNTY's other consultants, CEC will prepare for review and approval by the County, construction plans and technical specifications to show the general scope, character and extent of the work to be furnished and performed by the contractor. CEC shall design the final beach fill, borrow area, and coastal structure plans including horizontal and vertical control, survey baseline, construction access and staging areas, beach fill limits, design fill templates, dune construction limits, vegetation details, pipeline corridors, marine vessel transport corridors, borrow area dredge templates, coastal structure design sections and details, and construction quantities. CEC shall prepare a Final Opinion of Probable Construction Cost. CEC shall review the COUNTY's standard general conditions, instructions to bidders, etc... and prepare for review and approval by the COUNTY, supplemental conditions and bid forms for inclusion in the Bid Documents. ASSUMPTIONS Based on multiple discussions with Coastal Zone Management, CEC understands the following. I. Annual Monitoring Surveys The COUNTY shall provide the following surveys for 2009, 2010, and 2011 for use in the Project design, thus no beach, inlet and shoal, and borrow area bathymetric surveys are included in the scope: • controlled (scale rectified) digital photography, • beach profile, inlet, and shoal survey data as xyz files in Excel or similar file format, and • monitoring reports. Page 6 of 7 June, 2010 June 28, 2010 New Business VI - 5 Collier County CEC CAWAt No. 09 -5262 South arco Beach erwuris ment & Structural Enhancements Scope of or D. Borrow Areas The COUNTY shall provide the following data for the existing borrow areas (Caxambas Pass, Capri Pass, Tom's Hill, and Cape Romano Shoal), thus no borrow area surveys are included in the scope: • "post- dredging" surveys of the three borrow areas associated with prior nourishment events, • geophysical survey data in appropriate digital format, • geotechnical survey data such as jet probes, vibracore logs and photos, gradation curves, and related sediment tests in appropriate digital format, • magnetometer survey reports and /or results in appropriate digital format, • Cultural Resources survey reports and /or archeological reports, • existing permits, and • MMS Leases for the two offshore sources. III. Miscellaneous The COUNTY shall provide the following: • Environmental Assessments, Permit Documents, and Related Reports, • Funding related tasks (FEMA coordination, public access requirements, etc.), • Permit Fees, • Public Noticing, • Local Consistency Letter with Comprehensive Plan, and • Agent Authorization Letter. Further, because this is the next maintenance cycle of the existing permitted Project, CEC bases this scope on the following: • The Project has an established Erosion Control Line for the entire shoreline to be renourished, • The COUNTY has its own property or has obtained construction easements from private upland property owners for construction access and staging and to allow for placement and maintenance of beach fill and coastal structures upland of the ECL, and • Because the COUNTY has permitted the four (4) borrow areas (noted above), wave refraction analyses to verify that no adverse impacts to adjacent shorelines will occur from borrow area excavation will not be required. BUDGET TASK DESCRIPTION FEE I Plan Formulation Update $ 25,000 II Modeling $ 80,000 III Preliminary Design $ 95,000 IV JCP Application $ 35,000 V Permit Processing $ 85,000 VI Final Design $ 30,000 Contingencies (10 %) $ 35,000 Page 7 of 7 June 7. 2010 June 28, 2010 New Business VI - 6 1 of 16 EXECUTIVE SUMMARY Recommend approval of Category "A" Tourist Development Fund 183 Grant Applications for Beach Park Facilities in the amount of $5,142,600,000. OBJECTIVE: To recommend approval of TDC Category "A" Grant Applications from Fund 183 Beach Park Facilities in the amount of $5,142,600. CONSIDERATIONS: The following is a list of grant applications intended for Fiscal Year 10/2011 Funding in Beach Park Facilities Fund 183: ADVISORY COMMITTEE RECOMMENDATIONS: At the Parks & Recreation Advisory Board (PRAB) June 16, 2010 meeting this item was unanimously approved (4 -0). PROJECT /DESCRIPTION: AMOUNT RE UESTED Bluebill Restroom, Access & Turnaround $ 230,000 Vanderbilt Beach Restroom Expansion $ 376,000 Ti ertail Restroom & Walkovers $ 7,300 Gulf Shore Property Purchase _ _ $3,304,300 Gulf Shore Property Improvements $1,000,000 Gulf Shore Trolley Purchase (2 ) $ 125,000 Marco Beach Bathroom & Access Improvements _ $ 100,000 TOTAL $ 5,142,600. FISCAL IMPACT: Grant applications total $5,142,600. The Fiscal Year 10/2011 proposed Beach Park Facilities Fund 183 budget appropriates funding for these grant applications. The source of funds is Category "A" Tourist Development Tax dollars. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. STAFF RECOMMENDATIONS: Staff recommends approval of the attached TDC Category "A" Grant Applications from Fund 183 Beach Park Facilities. COUNTY ATTORNEY FINDING: Reviewed and approved for legal sufficiency. CMG RECOMMENDATION: To approve Category "A" Tourist Development Fund 183 Grant Applications in the amount of $5,142,600.00 (Fund 183 Beach Park Facilities). PREPARED BY: Gail Hambright, CZM Accountant June 28, 2010 New Business A - 6 2of16 Evaluation /Approval Guidelines for TDC Category A Yearly Grant Requests by the Coastal Advisory Committee Yearly grant requests to the Coastal Advisory Committee will be evaluated, prioritized and funded based on the following criteria. I . Grants associated with the completion of a previously approved project that are required to complete that project. 2. Grants required to meet Permit Regulatory Compliance. Examples of these grants would be Physical and Biological monitoring, turtle monitoring, shorebird monitoring and tilling. 3. Safety related activities and projects, which are the responsibility of the CAC. 4. Commitments covered by inter -local agreement and /or projects previously approved /identified in the 10 year plan. Examples would be the dredging of Clam, Wiggins, Doctors, Caxambas and Capri Passes and the 10 -year cycle of beach re- nourishment. 5. Projects or studies that improve or have a high probability of improving our beach efficiency, the preservation of CAC capital or save us money. These projects would have to have a undisputed payout. Items that would fall into this category would be engineering or studies that could lengthen times between dredge events or re- nourishments. 6. Grants associated with the maintenance and upkeep of our beaches. Examples of these activities that preserve the quality of the beach experience are beach cleaning, raking and grading. 7. Projects that outside funding or third party funding can be obtained on that offset the capital cost. Examples would be FDEP funding, FEMA funding or third party grants. 8. Necessary or required projects would be next. Examples of this type of projects would be Doctors Pass Rip -Rap replacement. 9. New projects not required by law or consent decree would follow. June 28, 2010 New Business A - 6 3of16 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY "A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Bluebill Restroom Access & Turnaround 1. Name and Address of Project Sponsor Organization: Coastal Zone Management W. Harmon Turner Bldg. 3301 East'Tamiami Trail, Suite 103 Naples, Florida 34112 2. Contact Person, Title and Phone Number: Name: Gail Hambright, Accountant Address: W. Harmon Turner Bldg. 3301 East Tamiami Trail, Suite 103 City Naples ST FL ZIP 34112 Phone: 252 -2966 FAX: 252 -2950 3. Organization's Chief Official and Title: Fred W. Coyle, Chairman Board of County Commissioners 4. Details of Project- Description and Location: Additional funding required to provide for the anticipated construction cost of $1,000,000. 5. Estimated project start date: October 1, 2010 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $230,000.00 8. If the full amount requested cannot be awarded, can the program /project be restructured to accommodate a smaller award? Yes (X ) No ( ) Collier County Tourist Development Council Category "A" Grant Application Page 2 Bluebill Restroom Access & Turnaround PROJECT BUDGET PROGRAM ELEMENT TDC Funds Requested City /Taxing District Share State of Florida Share Federal Share TOTAL AMOUNT $ 230,000.00 $ 230,000.00 PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) Engineering Fees TOTAL $ 230 000.00 $ 230,000.00 June 28, 2010 New Business A - 6 4of16 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Signature of Sponsor Organization's Chief Official Date June 28, 2010 New Business A - 6 5of16 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY "A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Vanderbilt Beach Restroom Expansion Name and Address of Project Sponsor Organization: Coastal Zone Management W. Harmon Turner Blde. 3301 East Tamiami Trail, Suite 103 Naples, Florida 34112 2. Contact Person, Title and Phone Number: Name: Gail Hambright, Accountant Address: W. Harmon Turner Bide. 3301 East Tamiami Trail, Suite 103 City Naples ST FL ZIP 34112 Phone: 252 -2966 FAX: 252 -2950 3. Organization's Chief Official and Title: Fred W. Coyle, Chairman Board of County Commissioners 4. Details of Project- Description and Location: Additional funding required based on a projected project cost of $1,200,00. 5. Estimated project start date: October 1, 2010 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $376,000.00 8. If the full amount requested cannot be awarded, can the program /project be restructured to accommodate a smaller award? Yes (X) No ( ) Collier County Tourist Development Council Category "A" Grant Application Page 2 Vanderbilt Beach Restroom Expansion PROJECT BUDGET PROGRAM ELEMENT TDC Funds Requested City /Taxing District Share State of Florida Share Federal Share TOTAL AMOUNT $ 376 000.00 $ _376,000.00 PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) Anticipated Construction Cost $ 376,000.00 TOTAL $ 376.000.00 June 28, 2010 New Business A - 6 6of16 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Signature of Sponsor Organization's Chief Official Date June 28, 2010 New Business VI - 6 7of16 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY "A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Tigertail Restroom & Walkovers 1. Name and Address of Project Sponsor Organization: Coastal Zone Management W. Harmon Turner Bldg. 3301 East Tamiami Trail, Suite 103 Naples, Florida 34112 2. Contact Person, Title and Phone Number: Name: Gail Hambright, Accountant Address: W. Harmon Turner Bldg. 3301 East Tamiami Trail, Suite 103 City Naples ST FL ZIP 34112 Phone: 252 -2966 FAX: 252 -2950 3. Organization's Chief Official and Title: Fred W. Coyle, Chairman Board of County Commissioners 4. Details of Project- Description and Location: Additional funding required due to anticipated construction costs. 5. Estimated project start date: October 1, 2010 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $7,300.00 8. If the full amount requested cannot be awarded, can the program /project be restructured to accommodate a smaller award? Yes (X) No ( ) Collier County Tourist Development Council Category "A" Grant Application Page 2 Tit=.ertail Restroom & Walkovers PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested City/Taxing District Share State of Florida Share Federal Share TOTAL $ 7,300.00 $ 7.300.00 PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) Capital Costs $ 7,300.00 TOTAL $ 7.300.00 June 28, 2010 New Business A - 6 8of16 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Signature of Sponsor Organization's Chief Official Date June 28, 2010 New Business VI - 6 9of16 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY "A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Gulf Shore Property Purchase 1. Name and Address of Project Sponsor Organization: Coastal Zone Management W. Harmon Turner Bldg. 3301 East Tamiami Trail, Suite 103 Naples, Florida 34112 2. Contact Person, Title and Phone Number: Name: Gail Hambright, Accountant Address: W. Harmon Turner Blde. 3301 East Tamiami Trail, Suite 103 City Naples ST FL ZIP 34112 Phone: 252 -2966 FAX: 252 -2950 3. Organization's Chief Official and Title: Fred W. Coyle, Chairman Board of County Commissioners 4. Details of Project- Description and Location: Purchase of Gulf access property at Vanderbilt Beach. 5. Estimated project start date: October 1, 2010 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $3,304,300.00 8. If the full amount requested cannot be awarded, can the program /project be restructured to accommodate a smaller award? Yes (X) No ( ) June 28, 2010 New Business VI - 6 10 of 16 Collier County Tourist Development Council Category "A" Grant Application Page 2 Gulf Shore Property Purchase PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 3,304,300.00 City /Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 3.304,300.00 PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) Land Purchase $304,300.00 TOTAL $ 3,304,300.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Signature of Sponsor Organization's Chief Official Date June 28, 2010 New Business A - 6 11 of 16 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY "A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Gulf Shore Property Improvements 1. Name and Address of Project Sponsor Organization: Coastal Zone Management W. Harmon Turner Bldg. 3301 East Tamiami Trail, Suite 103 Naples, Florida 34112 2. Contact Person, Title and Phone Number: Name: Gail Hambrieht, Accountant Address: W. Harmon Turner Blde. 3301 East Tamiami Trail, Suite 103 City Naples ST FL ZIP 34112 Phone: 252 -2966 FAX: 252 -2950 3. Organization's Chief Official and Title: Fred W. Coyle, Chairman Board of County Commissioners 4. Details of Project- Description and Location: Improvements will be required on the beach front lots to provide public facilities. 5. Estimated project start date: October 1, 2010 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $1,000,000.00 8. If the full amount requested cannot be awarded, can the program /project be restructured to accommodate a smaller award? Yes (X ) No ( ) Collier County Tourist Development Council Category "A" Grant Application Page 2 Gulf Shore Property Improvements PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested City/Taxing District Share State of Florida Share Federal Share TOTAL $ 1,000.000.00 $ 1000,000.00 PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) Eneineering and Capital Improvements TOTAL $ 1000,000.00 $ 1,000,000.00 June 28, 2010 New Business A - 6 12 of 16 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Signature of Sponsor Organization's Chief Official Date June 28, 2010 New Business A - 6 13 of 16 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY "A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Gulf Shore Trolley Purchase t21 1. Name and Address of Project Sponsor Organization: Coastal Zone Management W. Harmon Turner Bldg. 3301 East Tamiami Trail, Suite 103 Naples, Florida 34112 2. Contact Person, Title and Phone Number: Name: Gail Hambright, Accountant Address: W. Harmon Turner Bldg. 3301 East Tamiami Trail, Suite 103 City Naples ST FL ZIP 34112 Phone: 252 -2966 FAX: 252 -2950 3. Organization's Chief Official and Title: Fred W. Coyle, Chairman Board of County Commissioners 4. Details of Project- Description and Location: Purchase of trolley to provide access to Vanderbilt beaches at peak periods from Conner Park to Vanderbilt Beach Road parking garage 5. Estimated project start date: October 1, 2010 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $125.000.00 8. If the full amount requested cannot be awarded, can the program /project be restructured to accommodate a smaller award? Yes (X ) No ( ) Collier County Tourist Development Council Category "A" Grant Application Page 2 Gulf Shore Trolley Purchase (2) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested City /Taxing District Share State of Florida Share Federal Share TOTAL $ 125,000.00 $ 125 000.00 PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) Capital Purchase $ 125.000.00 TOTAL $ 125.000.00 June 28, 2010 New Business VI - 6 14 of 16 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Signature of Sponsor Organization's Chief Official Date June 28, 2010 New Business A - 6 15 of 16 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY "A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Marco Beach Bathroom & Access Improvements 1. Name and Address of Project Sponsor Organization: Coastal Zone Management W. Harmon Turner Bldg. 3301 East Tamiami Trail, Suite 103 Naples, Florida 34112 2. Contact Person, Title and Phone Number: Name: Gail Hambright, Accountant Address: W. Harmon Turner Bldg. 3301 East Tamiami Trail, Suite 103 City Naples ST FL ZIP 34112 Phone: 252 -2966 FAX: 252 -2950 3. Organization's Chief Official and Title: Fred W. Coyle, Chairman Board of County Commissioners 4. Details of Project- Description and Location: Engineering to upgrade the bathroom at the Marco South Bathroom Facility 5. Estimated project start date: October 1, 2010 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $100,000.00 8. If the full amount requested cannot be awarded, can the program /project be restructured to accommodate a smaller award? Yes (X ) No ( ) Collier County Tourist Development Council Category "A" Grant Application Page 2 Marco Beach Bathroom & Access Improvements PROJECT BUDGET PROGRAM ELEMENT TDC Funds Requested City /Taxing District Share State of Florida Share Federal Share TOTAL AMOUNT $ 100.000.00 $ 100.000.00`_ PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) Engineering Fees TOTAL $ 100 000.00 $ 100,000.00 June 28, 2010 New Business A - 6 16 of 16 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Signature of Sponsor Organization's Chief Official Date June 28, 2010 New Business A - 7 1 of 5 EXECUTIVE SUMMARY Recommendation to approve the revised scope of work for the Emergency Beach Berm renourishment project by CP &E for $13,985. OBJECTIVE: Approval of the revised scope of work for the Emergency beach Berm renourishment project just south of Doctors Pass. CONSIDERATIONS: The Board of County Commissioner along with the TDC authorized Emergency Beach renourishment for the area south of Doctors Pass. A two part project was authorized but the desired goal was to execute a single project with sufficient mass (35,000 CY's) to protect the upland beach structures early in hurricane season. This was not possible due to the inability of the regulatory agencies to issue permits and a revised Biological Opinion in a timely basis. Two projects will now be executed: a 2,000 CY project now to stabilize the beach berm in front of Doctors Pass Condo's and a 33,000 CY project most likely after turtle nesting season to complete the renourishment of both the Park Shore and Doctor Pass beaches. This is the additional engineering cost required for two verses one project. ADVISORY COMMITTEE RECOMMENDATIONS Staff is recommending approval of this item. FISCAL IMPACT: The Source of funds is from Category "A" Tourist Development Tax fund 195. The cost of this work is $13,985. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office and is legally sufficient for Board action. - CMG RECOMMENDATION: Approval of the revised scope of work for the Emergency beach Berm renourishment project just south of Doctors Pass. PREPARED BY: Gary McAlpin June 28, 2010 New Business VI - i 5 COASTAL PLANNING & ENGINEERING, INC. 2481 NW BOCA RATON BOULEVARD, BOCA RATON, FL 33431 561 - 391 -8102 PHONE 561- 391 -9116 FACSIMILE Website: www �nq net E -mail: mallAcoastalelannlnn net June 18, 2010 Gary McAlpin Collier County Government W. Harmon Turner Bldg., Suite 103 3301 E. Tamiami Trail Naples, FL, 341 12 Subject: Collier County, Florida, Emergency Beach Berm Restoration Project - Construction Services Scope of Work (Contract No. 09 -5262) Dear Gary: Enclosed is a revised scope of work and fee proposal for the emergency berm restoration project for Collier County, Florida. Coastal engineering and survey services needed to update existing plans, coordinate with permit agencies, assist with project negotiations and construction management are proposed. The scope of the original project has changed. The project was originally scoped as a simple CCCL permit and truck haul plan and specifications using a proven contractor and supplier. Due to the advanced state of erosion, a formal JCP permit modification with an updated Biological Opinion is required. Permitting for construction during sea turtle nesting season has increased the permit process time to deal with concerns from government agencies at all levels. Therefore the County is implementing an emergency project pending permit approval of the more comprehensive plan. This scope of work is related to PO 45- 116723. The following tasks are required to prepare for and provide observations services for the emergency berm restoration project: Emergency Beach Berm Restoration Project- Construction Services a. Survey the MH W line and add MH W to existing plan sheets. b. Evaluation of new sand source, sand analysis, and FDEP coordination. C. Prepare project description, update plan and cross section views and develop QA plan in support of contractor negotiations and construction. d. Assist county inspector, attend pre - construction meeting, and make periodic observation of projects for a total of three (3) site visits. Provide laboratory analysis of delivery of sand (2 samples). e. Prepare and submit after the fact permit application with as -built report. The fee for these services is $13,985 lump sum. Emergency Berm Restoration (Contract No. 09 -5262) June 18, 2010 Page 2 If you have any questions regarding this scope of work, please call me. Sincerely, CO S rt1, PLANNING NGINEERING, INC. Step eehn, P.E. Senior Coastal Engineer cc: Sheri Dindial, CPE (marketing /proposals /fl counties /collier /2010/2010 small sand.. /emergency /I June 28, 2010 New Business A - 7 3of5 a x 3 �c i-sull", nll� paC p _ I a w wg °w F LL 5 c� i '. i vi rwi W E ¢2 F7 I N' N w O 'ou x o a N J Z J °o0 m 5 I I 0Wa� `' U » w w J W a N c V Z N N » x m U U0 Q O p n�gx° y$ two z wee I wwo 8 s z u w (7 x » 'z N W W U Q z , w w F w ¢ N O a E O K ,0 O w y I Q.o r J J Z'mli � fL Q .O z 8 I'.O o 00 a z U D o0 m w w o a w'�Iz r a ww a W; z O OI Z 2 ZO� O ¢ ¢ O O 1-; W Z W Z. N N U pi 2i j 7 a6 y ¢' nttU Q — � a mil Rio LL 2 E m a U June 28, 2010 New Business VI - 7 5of5 This list is not intended to be all- inclusive. Hourly rate fees for other categories of professional, support and other services shall be mutually negotiated by the County and firm on a project by project basis as needed. Schedule B Contract No: 09 -5262 "County Wide Engineering Services" Standard Hourly Rate Schedule for all disciplines Personnel Category Standard Hourly Rate Principal $195 Senior Project Manager $165 Project Manager $148 Senior Engineer $155 Engineer $119 Senior Inspector $85 Inspector $65 Senior Planner $140 Planner $110 Senior Designer $115 Designer $100 Environmental Specialist $115 Senior GIS Specialist $145 GIS Specialist $100 Clerical $60 Surveyor and Mapper $130 CADD Technician $85 Survey Crew - 2 man $130 Survey Crew - 3 man $160 Survey Crew - 4 man $180 This list is not intended to be all- inclusive. Hourly rate fees for other categories of professional, support and other services shall be mutually negotiated by the County and firm on a project by project basis as needed. June 28, 2010 New Business A - 8 1 of 25 EXECUTIVE SUMMARY Recommendation to approve the conceptual plan for replacement of the Vanderbilt Beach restrooms and approval to move forward with the design engineering, project permitting and bidding along with all necessary engineering funding for a new beach park facility at this location. Also requested is authorization of associated budget amendments. OBJECTIVE: Obtain conceptual plan approval for the replacement of the Vanderbilt Beach restrooms and funding for the design engineering, project permitting and bidding activities for a new beach park facility at this location. CONSIDERATIONS: The BCC directed staff on January 15, 2008 to develop a plan to upgrade the existing Vanderbilt Beach restroom facility to address overall community needs consistent with current County practices and existing beach park facilities. The existing Vanderbilt beach restrooms are approximately 15 years old, in need of significant refurbishment and are undersized to meet current public demands. Vanderbilt Beach is one of the County's most popular beach parks. Adequate beach parking exists at this location through the recently completed parking garage on Vanderbilt Beach Road. The layout for this new facility is within the vegetation buffer just to the south of Vanderbilt Beach Road and located within the existing footprint and just slightly west of the existing bathrooms. The new and existing facilities are located seaward of the State of Florida's Coastal Construction Control Line (CCCL) and the County's Coastal Construction Setback Line (CCSL). Construction of this new facility will require a permit from the State of Florida and CCSL variance from the County. The facility is also outside /seaward of the existing SFWMD preserve boundary and located within the existing beach vegetation line to assure that beach views from Vanderbilt Beach Road looking west and views walking along the beach are not compromised. The plan includes: • Elevated construction to conform the FEMA Vertical Elevation (VE) guidelines of VE 15. This requires that the structure be elevated 10 feet above the approximate beach elevation of 5 -6 feet. The Restroom and Concession building will be approximately 30 feet above the beach elevation with possibly only the very tops of these structures visible above the tree canopy. • A total facility footprint of 3,800 SF that includes: o An elevated facility of 2,650 SF that houses: 1. A 750 SF elevated bathroom that houses 6 women's commodes and 2 urinals and 2 commodes for men. 2. A 400 SF elevated concession stand providing similar menu items currently served on the beach. 3. A 1,500 SF elevated deck with seating for eating and beach viewing. 0 1,150 SF of ramps and stairs to allow handicap access to this facility. June 28, 2010 New Business A - 8 2 of 25 o Ground floor facilities that will be used for concession storage, equipment storage, shade structure for beach goers, a dumpster position and a lift station for waste removal. Improved landscaping and aesthetic upgrades to the turnaround at the west end of Vanderbilt Beach Road. Completely encapsulated by existing and proposed vegetation to protect resident and visitor privacy and beach views. These facilities are consistent with the existing beach park facilities at Tigertail, Clam Pass, Barefoot and Lowdermilk Park which have concessions and elevated facilities at Barefoot, Clam Pass and Tigertail. Staff has reviewed these plans extensively with the Pelican Bay Foundation and the surrounding community. The Pelican Bay Foundation holds restrictive covenants on this parcel as a condition of the property deed transfer. On February 27, 2009 by a vote of 7 -0, this plan received conceptual approval from the Pelican Bay Foundation. On May 21, 2010, the Pelican Bay Foundation granted approval of this facility with the stipulation that the County add security cameras, night time lockable gates, and approval of the concession operation prior to startup. The county is also required to obtain Pelican Bay Foundation approval of the detailed construction specifications and drawings prior to construction. A copy of the May 21, 2010 Pelican Bay Foundation approval letter is attached. Staff has also reviewed these plans with several interested homeowner associations in the community. Conceptual engineering to date has cost approximately $89,000. Total engineering through design, permitting and bidding is expected to cost $160,000. Construction of this facility is expected to cost $1,200,000. ADVISORY COMMITTEE RECOMMENDATIONS: This conceptual design concept and plan has been approved by the PARAB on February 18, 2009 by a vote of 4 -0. FISCAL IMPACT: The cost of conceptual engineering, design engineering, project permitting, and bidding is expected to be $160,000. Cost to construct this facility is estimated at $1,200,000. All funds will be provided from Category A Tourist Development Tax Fund 183 — Beach Park Facilities. A budget amendment will be required to allocate the necessary funds from Fund 183 reserves. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office and is legally sufficient for Board action. - CMG RECOMMENDATION: Recommendation to approve the conceptual plan for replacement of the Vanderbilt Beach restrooms and approval to move forward with the June 28, 2010 New Business VI - 8 3 of 25 design engineering, project permitting and bidding along with all necessary engineering funding for a new beach park facility at this location. Also requested is authorization of associated budget amendments. PREPARED BY: Gary McAlpin — Director, Coastal Zone Management 00 C) V) o N - (n 0 7 N m N N 4- � � O y f 01WYid ! 426. 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May 21, 2010 Via Mail and Email J. Gary McAlpin, Director Coastal Zone Management 3300 Santa Barbara Blvd. Naples, Florida 34116 RE: Plans for Vanderbilt Beach Bathrooms and Concession Stand Dear Mr. McAlpin, June 28, 2010 New Business VI - 8 22 of 25 In connection with the county's request for the approval of the Pelican Bay Foundation (the "Foundation ") of preliminary conceptual and design plans (the "Conceptual Plans ") for proposed new bathrooms and a concession stand at Vanderbilt Beach, we have previously responded to you via a letter dated March 26, 2010. We have also met with you, Marla Ramsey, Collier County Public Services Administrator, and Leo Ochs, Collier County Manager, to discuss the Conceptual Plans. We are pleased to be able to advise you that, subject to the following, we are able to approve the Conceptual Plans. As you are aware, the Foundation has the obligation to review the Conceptual Plans pursuant to the Quit Claim Deed (the "Deed ") and Declaration of Restrictions and Protective Covenants (the "Declaration ") recorded in OR Book 0966, pages 1864 -1875, such Declaration as amended by an Amendment to Restrictions and Protective Covenants (the "Amendment ") recorded in OR Book 3460, Pages 1484 -1490 (as amended, the "Protective Covenants "). We are aware that there was a previous dispute between Collier County and the Foundation's predecessor in title, WCI Communities, Inc., over the validity of the Protective Covenants. That dispute led to a lawsuit that was settled pursuant to a Settlement Agreement dated as of November 18, 2003, recorded in OR Book 3460, pages 1491 -1518. Under the terms of the Amendment and the Settlement Agreement, Collier County agreed (1) that it is bound by the Protective Covenants as amended by the Amendment, and (2) to abide by and to comply with the Protective Covenants. On May 8, 2008, WCI Communities, Inc. delegated and assigned to the Foundation all of WCI Communities, Inc.'s rights, powers, and obligations set forth in the Declaration, as amended, and all of the rights and easements reserved in the Deed, to include without limitation all enforcement rights and the right, power, and authority to grant waivers and variances from the covenants, conditions, and restrictions set forth in the Declaration, as amended, and in the Deed. The Protective Covenants (i) provide that no structure or facility shall be commenced, erected, improved or altered without the prior written approval of the Foundation, (ii) impose certain building setback lines, site restrictions, and building size and height restrictions, (iii) provide that the Foundation may reject plans, proposals, and specifications based upon any grounds or reasons Pelican Bay Foundation, Inc. • 6251 Pelican Bay Boulevard • Naples, Florida 34108 (239) 597 -8081 • (239) 597 -6802 FAX• E -Mail: memberservicesr@pelicanbay.org June 28, 2010 New Business VI - 8 23 of 25 whatsoever, including purely aesthetic grounds, in its sole and absolute discretion, and that the Foundation's decision to approve, reject or withhold its approval of such work may, in the sole exercise of its discretion, be based upon (a) the harmony of its exterior design, color and location in relation to, and its affect upon, surrounding structures, vegetation, topography, and the overall community design, (b) the character of the exterior materials, (c) the planned quality of the exterior workmanship, (d) the Foundation's design and construction standards, (e) the General Development Plan, and (f) any other material and relevant factors. The Protective Covenants also provide that (1) no food or drink concessions shall be permitted without the Foundation's prior written approval, (2) no building or facility on the site shall exceed 1,000 square feet per structure, (3) no building or structure shall exceed 20 feet in height above the finished grade of the site, (4) the minimum setback shall be 40 feet from the southern property line and 20 feet from the northern property line, and (5) a plan for the removal of any vegetation shall be submitted to the Foundation for its prior written approval. As we have previously advised you, the Foundation strongly supports the county's efforts to improve the bathrooms at Vanderbilt Beach. The Foundation's predecessor in interest gave this property to the county for the purpose of facilitating the use of Vanderbilt Beach by county residents, and we believe that the new facility contemplated by the Conceptual Plans, with the limitations discussed below, is an amenity that will greatly facilitate the use of Vanderbilt Beach by residents and visitors alike. Following our meetings with you, and the various presentations that you have made to the Foundation regarding the County's plans, we have consulted with both the management of the Ritz Carlton Hotel and numerous other Collier County residents who would be affected by the new facility, including the Vanderbilt Beach Residents' Association, to ascertain their reactions to the Conceptual Plans. Our letter of March 26 set forth their concerns in some detail. Specifically, both the Ritz and the Vanderbilt Beach Residents' Association urged the county to reduce the size of the building to a smaller attractive restroom facility only, to make the facility one story, and to eliminate the food and beverage concession completely. We also noted that the North Naples Community Alliance, a consortium of member associations from Beachwalk, Naples Park, Pavilion Club, Pelican Bay, Pelican Marsh, Pine Ridge, and Vanderbilt Beach, also supported the position taken by the Vanderbilt Beach Residents' Association. Since that time, we have also heard separately from representatives of Beachwalk, who expressed regret at not having been given the opportunity to hear the county's presentation on the new facility, and who also mirrored the objections of the Vanderbilt Beach Residents' Association. As our letter of March 26 further indicated, in light of these strong community objections to the proposed plans, the Foundation sought guidance from the three candidates running for the position of County Commissioner from the Second District, in which the property in question is located. We have consulted the candidates rather than the current Commissioner for the Second District since Ile has announced that he is not running for reelection, and since these plans will come before the County Commissioners for approval after his successor has been chosen and seated. Our letter noted that we were advised by each of Georgia Hiller, Joe Foster, and Gina Downs that they support the position taken by the Vanderbilt Beach Residents' Association with respect to the proposed plans (which position is essentially the same as that of the Ritz). June 28, 2010 New Business VI - 8 24 of 25 We understand that since our letter of March 26, you have met with representatives of the Vanderbilt Beach Residents' Association, and presumably also with other affected residents of Collier County. We have viewed the drawings that you prepared for those meetings, and, as indicated, we met with you, Marla Ramsey, and Leo Ochs to discuss these community concerns as well as possible changes to the Conceptual Plans to address those concerns. In light of the substantial progress that we made in our meeting, we can advise you that the Foundation is prepared to approve the Conceptual Plans provided the following conditions are met: • Appropriate landscaping is put in place to screen the new facility, such landscaping to be subject to the reasonable approval of the Foundation. The primary purposes of the landscaping will be to protect the privacy of the condominium building to the north of the facility and to minimize the visual impact of the size and height of the new facility. • Appropriate security measures are put in place to ensure that the new facility is not used after dusk, such security measures to be subject to the reasonable approval of the Foundation. Those security measures would include a gate to prevent entry to the deck, locks on the restroom doors, and 24/7 security cameras. • Appropriate security measures are put in place to ensure that the new facility is adequately patrolled by the Sheriffs office, such security measures to be subject to the reasonable approval of the Foundation. • The concession stand will not have a grease trap, • Appropriate trash collection and cleats up measures are put in place to ensure that trash is cleaned up and collected adequately, such measures to be subject to the reasonable approval of the Foundation. • Prior to any demolition, clearing, or construction being commenced, or to the project being submitted for bidding, the Foundation and Collier County agree in writing to the foregoing and (1) that the waiver by the Foundation of its rights under the Protective Covenants in approving the Conceptual Plans and any subsequent design proposals and construction plans and specifications does not constitute a waiver of the Foundation's right to enforce the Protective Covenants at any time in the future, (2) that any extension or alteration whatsoever of the new facility will require the approval of the Foundation in its sole and absolute discretion, and (3) that the Protective Covenants, as amended by this agreement, are valid and binding on Collier County and that Collier County will abide by and comply with them at all times in the future. The Foundation reserves the right to approve design proposals and construction plans and specifications that are consistent with the Conceptual Plans, and to enforce the Protective Covenants, in accordance with the terms of the Declaration, as amended. On behalf of the Foundation, I can say that we are pleased to have been part of what we consider to have been a very positive and constructive dialogue with members of Collier County staff. We June 28, 2010 New Business VI - 8 25 of 25 believe that the outcome protects the legitimate interests of those affected by the Conceptual Plans while providing Collier County residents with an amenity with which we can all be proud. Sincerely, PELICAN BAY FOUNDATION William Carpenter Chairman of the Board Cc: Collier County Commissioners Leo Ochs, County Manager Marla Ramsey, Public Service Administrator Georgia Hiller Joe Foster Gina Downs Ed Staros Kathy Robbins Michael Seef Pelican Bay Foundation Board of Directors Jim Hoppensteadt, President, Pelican Bay Foundation Steve Feldhaus, Secretary, Pelican Bay Foundation June 28, 2010 New Business VI - 9 1 of 2 EXECUTIVE SUMMARY Support for Jackson Laboratories proposed new facility in Collier County OBJECTIVE: Approve Support of the relocation of Jackson Labs into a new biomedical research campus in Eastern Collier County, CONSIDERATIONS: The Economic Development Council of Collier County (EDC) has been working with Jackson Laboratories of Bar Harbor Maine, to locate a new biomedical research facility near Ave Maria in eastern Collier County. This is envisioned to be a "research village" that will attract other research facilities in the same field, much as the Medical Research campus in Orlando has done for that area. We have had some preliminary meetings with Mike Hyde, V.P. for Advancement with Jackson Labs to identify some of the benefits of this move for future tourism. We are aware that medical tourism is a growing trend in the meetings industry, and the fascination of medical research is also of interest to leisure travelers. Jackson Labs currently conducts a number of educational seminars at their Maine facility that attract several hundred participants. The proposed Collier County facility will have some conference space, but will need additional hotel and conference space for most of their educational seminars. This series of seminars, conferences and other educational offerings will attract medical doctors and researchers from all over the world. Collier County will be asked to financially contribute to the construction of this new facility in conjunction with State of Florida funding that was recently approved by the Governor and legislature. The Convention & Visitors Bureau is being asked to supply letters of support for the new facility, and eventually a Memorandum of Understanding to support Jackson Labs in the development and promotion of future medical education seminars and conferences. This MOU would confirm: 1. That the CVB would promote our destination for medical and scientific meetings Z That we will make efficient use of our public and private resources to support the educational offerings of Jackson Labs. 3. Assist in educating the tourism industry and business community on the benefits of the educational offerings by Jackson Labs 4. Inform participants in the educational and conference offerings at the Jackson Labs new facility on the visitor activities available in Collier County 5. Organize a series of familiarization trips for medical meeting planners 6. Assist with Public Relations support of the meeting and conferences offered in conjunction with the new biomedical research facility June 28, 2010 New Business VI - 9 2of2 The CVB staff has been asked to supply letters of support for this facility, write an "Op -Ed" piece for the newspaper, and support the development of the new facility in news stories, in tourism partner communications and in other publicity opportunities. FISCAL IMPACT: No fiscal impact with this action GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan with this action RECOMMENDATION: Direct staff on further written and verbal support for the proposed new Jackson Laboratories facility in Collier County. 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O N _ C Q O C = tl1 ° O r ++ O 01 N '~ i Z 3 W O �, a+ O O y O O d N O L 7 L i O = U ca U ++ N L O r O N LL d d O— O (A U G N i = N N Q V a O C C C 2 = 7 = C O LLO. M -0 Q =O r2 C f=C U1 a s N G [ > O C o (L ° O d a Y 3 E a° V = a = >> _° m R a, Y m } a� O r rn rn= t aNi m a° N a� `m `m o LL Q y H o= Q c C4 40 () = N N = .0 Ui = O A= N a C O E O ar 7 �' CCD W `• 'c m m °' ° °_ _ u Q E E E w > m X F— �' > j Gpi R Q N N O p p O r 7 C/) d O` a) M a E LL. m E O a N N m a a N F- 2 a cn N a N F— -, - O F- m Copyright ©2008 iDSS. All Rights Reserved. Printed: 5/10/2010 Page: 1 of 1 June 28, 2010 --- - .......,.-D-etade staff JRepn___rtts ]X -------, a Naples, Marco Island, Everglades CVB 1 of 36 SALES REPORT EXECUTIVE SUMMARY 3/4/2010 - 5/10/2010 CURRENT TENTATIVE Sale Rep Total Peak Economic Requested Contracted Count Rooms i Impact Rooms Rooms Debi DeBenedetto 63 6,740 1,174,406 30,638 38 Total: 63 6,740 1,174,406 30,638 38 LEADS SENT Sale Rep Total Peak Economic Requested Contracted Count Rooms Impact Rooms Rooms Debi DeBenedetto 17 1,034 1,281,156 7,870 38 Total: 17 1,034 1,281,156 7,870 38 TURNED CANCELLED Sale Rep Total Peak Economic Requested Contracted Count Rooms Impact Rooms Rooms Debi DeBenedetto 2 137 0 447 0 Total: 2 137 0 447 0 TURNED DEFINITE Sale Rep Total Peak Economic Requested Contracted Count Rooms Impact Rooms Rooms Debi DeBenedetto 7 607 50,000 3,006 0 Total: 7 607 50,000 3,006 0 TURNED LOST Sale Rep Total Peak Economic Requested Contracted Count Rooms Impact Rooms Rooms Debi DeBenedetto 14 1,07D 56,750 3,555 0 Total: 14 1,07 56,750 3,555 0 TURNED TENTATIVE Sale Rep Total Peak Economic Requested Contracted Count Rooms Impact Rooms Rooms Debi DeBenedetto 16 934 1,231,156 7,570 38 Total: 16 934 1,231,156 7,570 38 Report Total: 119 10,522 3,793,468 53,086 114 Copyright ©2008 iDSS. All Rights Reserved. Printed: 5/10/2010 Page: 1 of 1 Naples, Marco Island, Everglades CVB Detailed Staff Reports IX Task Report 2 of 36 Created - Between 3/4/2010 - 5/10/2010 Task Assigned User: Debi DeBenedetto Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name 3/5/2010 Debi's Activity Tracking Account Sales - Meeting / Show / Closed 3/5/2010 3/3/2010 Debi DeBenedetto Conference Attended Planning Connection in Gainesville, sponsored reception and trade show with 2 partners NBH and Hilton Naples - 120 planners - sent pre and post followup 3/5/2010 Debi's Activity Tracking Account General - Worked on Closed 3/5/2010 3/4/2010 Debi DeBenedetto upcoming CVB event Met with planner Brenda Glass - got FLa Livestock b000ked NG and assist with future site for Marco Island and tour tickets for planner 3/5/2010 Debi's Activity Tracking Account Refer advertising inquiry Closed 3/5/2010 2/24/2010 Debi DeBenedetto to Paradise CVB Advisory Roundtable 9 -11 marketing - referred to Paradise as well. 3/5/2010 Debi's Activity Tracking Account General - Worked on Closed 3/5/2010 3/5/2010 Debi's Activity Tracking Account General - TDC Report Closed 3/5/2010 3/5/2010 Debi DeBenedetto TDC report 2 hours 3/5/2010 Debi's Activity Tracking Account Sales- Meeting /Show/ 3/5/2010 Debi's Activity Tracking Account sent rfp to partner Closed 3/5/2010 3/5/2010 Debi DeBenedetto FEb/MArch sent 4 sets of golf leads to hotel partners from Play Florida Golf shows 3/5/2010 Debi's Activity Tracking Account Site with client - Sales Closed 3/5/2010 2/26/2010 Debi DeBenedetto Site with client for venue for FSAE welcome Several referrals for venues and restaurants discussions with planners and travel agents 3/5/2010 Debi's Activity Tracking Account Sales - Assisted Mtg Closed 3/5/2010 2/25/2010 Debi DeBenedetto Register Florida Huddle and secure partners - follow up on partners Planner 3/5/2010 Debi's Activity Tracking Account Proof copy Closed 3/5/2010 Met with planner Brenda Glass - got FLa Livestock b000ked NG and assist with future site for Marco Island and tour tickets for planner 3/5/2010 Debi's Activity Tracking Account Refer advertising inquiry Closed 3/5/2010 2/24/2010 Debi DeBenedetto to Paradise Meetings with Plan Your meeting Carol and other conversations re: marketing - referred to Paradise as well. 3/5/2010 Debi's Activity Tracking Account General - Worked on Closed 3/5/2010 3/5/2010 Debi DeBenedetto upcoming CVB event Secured honeymoon promotion for Bridal ads and guide 3/5/2010 Debi's Activity Tracking Account Sales- Meeting /Show/ Closed 3/5/2010 2/21/2010 Debi DeBenedetto Conference Attended Boston Globe Travel Show Feb. 18 -21- Great show 3/5/2010 Debi's Activity Tracking Account Sales - Assisted Mtg Closed 3/5/2010 3/5/2010 Debi DeBenedetto Planner Several referrals for venues and restaurants discussions with planners and travel agents 3/5/2010 Debi's Activity Tracking Account Register Trade show Closed 5/5/2010 5/10/2010 Debi DeBenedetto Register Florida Huddle and secure partners - follow up on partners 3/5/2010 Debi's Activity Tracking Account Proof copy Closed 3/5/2010 3/19/2010 Debi DeBenedetto Task is assigned to multiple people Printed: 5/10/2010 Copyright ©2004 - 2010 OSS. All Rights Reserved. Page: 1 of 10 Task Assigned User: Debi DeBenedetto Detailed Staff Reports IX Create Account Name Task Type Status Due Date 33b6ffi Date Closed by User Date Contact Name Proof copy for several items - golf, website, newsletters etc - ongoing monthly l 3/5/2010 Debi's Activity Tracking Account Sales- Meeting /Show/ Closed 3/5/2010 3/5/2010 Debi DeBenedetto Conference Philly eblast invite and invitations mailing and RSVP 3/8/2010 Debi's Activity Tracking Account Sales - Assisted Mtg Closed 3/8/2010 3/8/2010 Debi DeBenedetto Planner Beth Chandler Marketing Events Planner off. 800 554 6637 (x55805) cell.- 404 395 7453 fax 678 355 5809 beth chandlert?a mohawkind com themohawkgroup. com 1975 West Oak Circle Marietta, Georgia 30062 3/8/2010 Hyland Software Site with client - Sales Closed 3/22/2010 3/23/2010 Debi DeBenedetto Erin Kupcak Debi arranging site for this client March 22 & 23 3/8/2010 Leon County Schools Sales - Assisted Mtg Open 8/8/2010 Planner Eva Turner Saw at Planning connection coming in Sept. Contact to set up site 3/10/2010 Global Management Services, sent rfp to partner Closed 3/23/2010 3/23/2010 Debi DeBenedetto Incorporated sent out Rfp to hotels 3/11/2010 Paxen Group askedifbooked 3/11/2010 Site Search, Incorporated find out if booked General - Followup Call Closed General - Followup Call Closed 3/11/2010 3/11/2010 3/20/2010 3/23/2010 Debi DeBenedetto Debi DeBenedetto 3/15/2010 University of Minnesota General - Email Closed 3/15/2010 4/9/2010 Debi DeBenedetto Heather Dorr sent partners U of MN RFP for Feb 2011 3/15/2010 Viva Consult General - Followup Call Closed 3/15/2010 4/28/2010 Debi DeBenedetto Denise Ker sent 2011 CEG Masters Program RFl to specific partners requested 3/17/2010 Debi's Activity Tracking Account General - Email Closed 3/17/2010 3/17/2010 Jennifer Leslie assisted Anna Kacprzak with Logos Tour (European) with bus /charter information. She wanted general info for 'groups to the USA" 3/18/2010 Illinois Ready Mixed Concrete sent rfp to partner Closed 3/18/2010 3/18/2010 Debi DeBenedetto Association Cherish Schwenn sent RFP 3/18/2010 Illinois Ready Mixed Concrete General - Followup Call Closed 4/18/2010 4/21/2010 Debi DeBenedetto Task is assigned to multiple people Printed: 5/10/2010 Copyright ©2004 - 2010 OSS. All Rights Reserved. Page: 2 of 10 Task Assigned User: Debi DeBenedetto Detailed Staff Reports IX Create Account Name Task Type Status Due Date 40MsM Date Closed by User Date Contact Name Association Cherish Schwerin ask if booked requested 3/19/2010 Ag Processiing Inc Sales - Assisted Mtg Closed 3/30/2010 4/29/2010 Debi DeBenedetto Planner Ed Woll Sent rfp 3119 and will follow up 3/19/2010 Conference Planning Resources General - Followup Call Closed 3/19/2010 3/19/2010 Debi DeBenedetto Jeff Berger ask if booked 3/19/2010 Debi's Activity Tracking Account Sales- Meeting /Show/ Closed 3/19/2010 3/19/2010 Debi DeBenedetto Conference Debi DeBenedetto Attended Pharma show in Philly 3/14/3/18 and worked follow up several hours - good event and show 50 leads 3/19/2010 Paxen Group General - Followup Call Closed 3/19/2010 3/19/2010 Debi DeBenedetto Frederic Triplett askedifbooked 3/23/2010 Hyland Software Site with client - Sales Closed 3/23/2010 3/23/2010 Debi DeBenedetto Erin Kupcak Site with Erin and Angela NG, Ritz, NBH looks good 5 hours 3/23/2010 Virginia Transportation sent rfp to partner Closed 3/2312010 3/23/2010 Debi DeBenedetto Construction Alliance Rick Eisenman sent Rfp to hotels for VTCA 3/23/2010 Virginia Transportation General - Followup Call Closed 4/2/2010 5/10/2010 Debi DeBenedetto Construction Alliance Rick Eisenman Call to see if he got bids 3/23/2010 Virginia Transportation General - Followup Call Closed 3/29/2010 3/31/2010 Debi DeBenedetto Construction Alliance Collect bids from hotels and mial to planner with spreadsheet 3/25/2010 Debi's Activity Tracking Account General - Email Closed 3/25/2010 3/25/2010 Jennifer Leslie contacted meeting planner - Alexandra Beita/ - about her trip from Germany to Naples. Assisted her with contacts. Referral from Frauke. 3/25/2010 Debi's Activity Tracking Account Sales - Send Promotional Closed 3/25/2010 3/25/2010 Jennifer Leslie Item / Collateral worked with Lonna - with Crane House for an auction donation from CVB 3/29/2010 AARP The Magazine sent rfp to partner Closed 3/29/2010 3/29/2010 Debi DeBenedetto AARP NAtional Sales meeting 3/29/2010 AARP The Magazine Sales - Assisted Mtg Closed 4/29/2010 5/10/2010 Debi DeBenedetto Planner Shari Horowitz Call to follow up 3/31/2010 Debi's Activity Tracking Account General - Followup Call Closed 3/31/2010 3/26/2010 Debi DeBenedetto * Task is assigned to multiple people Printed: 5/10/2010 Copyright ©2004 - 2010 OSS. All Rights Reserved. Page: 3 of 10 Task Assigned User: Debi DeBenedetto Detailed Staff Reports IX Create Account Name Task Type Status Due Date 50*00 Date Closed by User Date Contact Name Debi DeBenedetto Completed follow up from Pharma show, sent email and added contacts to idss and list for newsletters 3/31/2010 Debi's Activity Tracking Account Site with client - Sales Closed 3/31/2010 3/22/2010 Debi DeBenedetto Debi DeBenedetto Site with Erin Kupcak and Anaela for Hyland Software 11-6 3/31/2010 Debi's Activity Tracking Account Event Sales Task Closed 3/31/2010 3/23/2010 Debi DeBenedetto Debi DeBenedetto 8.•30 one hour meeting with local DMC to discuss working relationships and destination promotion - built contact list and follow up 3/31/2010 Debi's Activity Tracking Account General - Meeting Closed 3/31/2010 3/23/2010 Debi DeBenedetto Debi DeBenedetto Meting with agency goover newsletters and proofs, VlP and Tourism week 1 hour 3/31/2010 Debi's Activity Tracking Account General - Meeting Closed 3/31/2010 3/24/2010 Debi DeBenedetto Debi DeBenedetto FSAE conference call on Auction and sponsor - memo sent to partners for support as follow up - We will be welt represented with FSAE for the July annual here at NG 3/31/2010 Debi's Activity Tracking Account General - Meeting Closed 3/31/2010 3/25/2010 Debi DeBenedetto Debi DeBenedetto Meeting with Collier Lodging Assn - Witt get free full page in EZ yellow pages per Ellen Papay for Dec issue to educate locals on value of tourism and BYMH 3/31/2010 Debi's Activity Tracking Account General - Meeting Closed 3/31/2010 3/31/2010 Debi DeBenedetto Debi DeBenedetto Debi DeBenedetto 10 am meeting with agency tourism week theme 3/31/2010 Debi's Activity Tracking Account Idss updates Closed 3/31/2010 Debi's Activity Tracking Account Event Sales Task Closed 3/31/2010 3/26/2010 Debi DeBenedetto Debi DeBenedetto 3/31/2010 Debi's Activity Tracking Account Sales - Partner Contact Meeting with industry partners and Diana Dresses exhibit 3/31/2010 3/9/2010 Debi DeBenedetto 3/31/2010 Debi's Activity Tracking Account Site with client - Sales Closed 3/31/2010 3/29/2010 Debi DeBenedetto Debi DeBenedetto 3/31/2010 Debi's Activity Tracking Account Sales - Meeting / Show / Met clients for site at Marriott MArco Island with breakfast for Jeff Berger and Barbara Consumer Bankruptcy Attorneys conference Oct 2012 3/31 12010 Debi's Activity Tracking Account Sales - Meeting / Show / Closed 3/31 /2010 3/30/2010 Debi DeBenedetto Conference Task is assigned to multiple people Debi DeBenedetto Printed: 5/10/2010 Copyright 02004 - 2010 iDSS. All Rights Reserved. Travel Zoo presentation breakfast Naples Hilton TravelZoo, com for destlantion promotion 3/31/2010 Debi's Activity Tracking Account General - Meeting Closed 3/31/2010 3/30/2010 Debi DeBenedetto Debi DeBenedetto 11:15 staff meetino Tourism week 3/31/2010 Debi's Activity Tracking Account General - Meeting Closed 3/31/2010 3/30/2010 Debi DeBenedetto Alan Maltz Mission meeting 3/31/2010 Debi's Activity Tracking Account Idss updates Closed 3/31/2010 3/31/2010 Debi DeBenedetto office work, emails and updates to idss 3/31/2010 Debi's Activity Tracking Account Sales - Partner Contact Closed 3/31/2010 3/9/2010 Debi DeBenedetto Debi DeBenedetto Met with Ron Atlanta Record film for tourism week video and update his info on our website 3/31/2010 Debi's Activity Tracking Account Sales - Meeting / Show / Closed 3/31/2010 3/31/2010 Debi DeBenedetto Conference Task is assigned to multiple people Printed: 5/10/2010 Copyright 02004 - 2010 iDSS. All Rights Reserved. Page: 4 of 10 Task Assigned User: Debi DeBenedetto Detailed Staff Reports IX Create Account Name Task Type Status Due Date 619s3ftl Date Closed by User Date Contact Name Registered Pow Wow -throughout month organized Pow Wow events, communication and order booth items, add partner, select appointments 4 hours 3/31/2010 Debi's Activity Tracking Account Sales - Partner Contact Closed 3/31/2010 3/31/2010 Debi DeBenedetto Debi's Activity Tracking Account Register Trade show Closed 3/31/2010 Debi DeBenedetto Debi DeBenedetto Debi DeBenedetto Communication with Seminole Casino and partners on job lead Register for ML T, secure partner relationship 3/31/2010 Debi's Activity Tracking Account Sales - Partner Contact Closed 4/1/2010 4/9/2010 Debi DeBenedetto Debi DeBenedetto Debi DeBenedetto Setup Fam committee for 2010 fam for April 1 - organize agenda Contact with Wendy at Jet BLue for VIP promo, Fam and sales training info to Jet Blue reservations agents. Worked out VIP on Jet Blue site and 3/31/2010 Debi's Activity Tracking Account Event Service Task Closed 3/31/2010 3/24/2010 Debi DeBenedetto Debi's Activity Tracking Account Sales - Send Promotional Closed 3/31/2010 Debi DeBenedetto Debi DeBenedetto Item / Collateral Review of 2011 Budget -give Jack # and begin budget process - Sales plan building Debi DeBenedetto 3/31/2010 Debi's Activity Tracking Account General - Worked on Closed 3/31/2010 3/23/2010 Debi DeBenedetto Cleveland, Detroit upcoming CVB event 3/31/2010 Debi's Activity Tracking Account Sales - Meeting / Show / Closed 3/31/2010 Judges selection and communication for torusim week 3/31/2010 Debi's Activity Tracking Account Register Trade show Closed 3/31/2010 3/25/2010 Debi DeBenedetto Debi DeBenedetto Register for ML T, secure partner relationship 3/31/2010 Debi's Activity Tracking Account Sales - Send Promotional Closed 3/31/2010 4/9/2010 Debi DeBenedetto Item / Collateral Debi DeBenedetto Contact with Wendy at Jet BLue for VIP promo, Fam and sales training info to Jet Blue reservations agents. Worked out VIP on Jet Blue site and possible join promotion. Send info for their website an contact agency - follow up Jet Blue 3/31/2010 Debi's Activity Tracking Account Sales - Send Promotional Closed 3/31/2010 3/24/2010 Debi DeBenedetto Item / Collateral Debi DeBenedetto New golf guides came in and leads sent out to partners and new guides sent to all leads list for 2010 shows. Include Boston, Philly, Chicago, DC, Cleveland, Detroit 3/31/2010 Debi's Activity Tracking Account Sales - Meeting / Show / Closed 3/31/2010 3/20/2010 Debi DeBenedetto Conference Debi DeBenedetto Boston show travel agent follow up completed 3/31/2010 Debi's Activity Tracking Account General - Expense Closed 3/31/2010 3/31/2010 Debi DeBenedetto Reports Debi DeBenedetto reimburse request done 3/31/2010 Debi's Activity Tracking Account Sales - Meeting / Show / Closed 10/1/2010 4/9/2010 Debi DeBenedetto Conference Debi DeBenedetto ATTA Summit bid for 2011 closed. ATTA staff retreat still open for Dec 2010 -finish planning and itinerary. 3/31/2010 Personal Care Products Council Sales - Send Sales Kit Closed 3/31/2010 3/31/2010 Debi DeBenedetto Sent memo to planner to assist with CVB services for event booked. Jeanie /personal care council 4/9/2010 Debi's Activity Tracking Account General - Meeting Closed 4/9/2010 4/8/2010 Debi DeBenedetto Debi DeBenedetto Staff meeting for 4 hours 4/9/2010 Debi's Activity Tracking Account General - Worked on Closed 4/9/2010 4/9/2010 Debi DeBenedetto Task is assigned to multiple people Printed: 5/10/2010 Copyright ©2004 - 2010 DSS. All Rights Reserved. Page: 5 of 10 june 28, 2010 Task Assigned User: Debi DeBenedetto Detailed Staff Reports IX Create Account Name Task Type Status Due Date 71 OCNI Date Closed by User Date Contact Name upcoming CVB event Debi DeBenedetto Two days worked alt day on tourism award nominations, spreadsheets, copies and getting nominations to judges. Many hours on this project by Jennifer and Debi 4/9/2010 Debi's Activity Tracking Account Fam Itinerary - Planning Closed 5/3/2010 5/3/2010 Debi DeBenedetto Working on FAM notes and minutes, timeline etc for Oct. MP FAM 4/9/2010 University of Minnesota General - Followup Call Closed 4/9/2010 4/9/2010 Debi DeBenedetto Emailed to follow up and talked to HiltoN Ml they did send Proposal 4/16/2010 Debi's Activity Tracking Account General - Meeting Closed 4/16/2010 4/16/2010 Jennifer Leslie 418110 - went to Purchasing to have new Blackberry phone configured 4/16/2010 Debi's Activity Tracking Account Sales - Send Promotional Closed 4/16/2010 4/16/2010 Jennifer Leslie Item / Collateral 3117110 - TSAE Power Luncheon in Tallahassee. Got pop up screen, promo items, and collateral ready for Dan Sullivan to take on behalf of CVB. 4/16/2010 Debi's Activity Tracking Account Sales - Assisted Mtg Closed 4/16/2010 4/16/2010 Jennifer Leslie Planner 3124110 - assistedp /anner with collateral & destination info for her incentive program at the Ritz Carlton in April for 60 attendees. 4/16/2010 Debi's Activity Tracking Account Sales - Assisted Travel Closed 4/16/2010 4/16/2010 Jennifer Leslie Agent 3119110 - Lufthansa travel agent coming for site in April Got a comp at Hilton and several attractions. Referral from Frauke. 4/19/2010 Nestle Business Services Sales - Assisted Mtg Closed 4/19/2010 4/19/2010 Jennifer Leslie Planner Amy Viser 4119 - received RFP from Nestle Business Services 4/20/2010 Advance Food Products General - Followup Call Closed 4/20/2010 4/21/2010 Debi DeBenedetto Joella Gamon follow up message sent for status update 4/20/2010 Debi's Activity Tracking Account General - Worked on Closed 4/20/2010 4/20/2010 Debi DeBenedetto upcoming CVB event Debi DeBenedetto Worked on We just got back promo. Secured 3 n stay Naples Grande, Segway for 4, Cruise Naples boat tour fishing and jet ski. We have scavenger hunt promo for summer 2010 valid to July 31, 2011 for cent. 4/21/2010 Debi's Activity Tracking Account Sales - Meeting / Show / Closed 4/21/2010 4/21 /2010 Debi DeBenedetto Conference Working on Trade show lists and Budgets 2011 4/21/2010 Debi's Activity Tracking Account Sales - Partner Contact Closed 4/21/2010 4/21/2010 Debi DeBenedetto Several leads out on Play Florida Golf sent to hotels supporting golf guide 4/21/2010 Debi's Activity Tracking Account Sales - Meeting / Show / Closed 4/21/2010 4/21/2010 Debi DeBenedetto Conference planning Destination showcase * Task is assigned to multiple people Copyright ©2004 - 2010 OSS. All Rights Reserved. Printed: 5/10/2010 Page: 6 of 10 Task Assigned User: Debi DeBenedetto Detailed Staff Reports IX Create Account Name Task Type Status Due Date 839s2lEffi Date Closed by User Date Contact Name 4/21/2010 Debi's Activity Tracking Account Sales - Meeting / Show / Closed 4/21/2010 4/19/2010 Debi DeBenedetto Conference Planning Tallahassee show for June 3 shows in one trip 4/21/2010 Debi's Activity Tracking Account General - Email Closed 4/21/2010 4/19/2010 Debi DeBenedetto 255 emails on return from vacation - done 4/22/2010 Western CPE General - Followup Call Closed 4/22/2010 4/22/2010 Debi DeBenedetto Joy Christensen requested status of group 4/28/2010 Debi's Activity Tracking Account Sales - Send Promotional Open 5/15/2010 Item / Collateral Hi Debi, We appreciate your offer to deliver 300 each of your VIP cards and Passport to Paradise Maps for the attendees of the Florida State Associations of Supervisors of Elections Conference May 16th -20th. Please ask for Anne Marie Copelin at Sanibel Harbour Resort, she is our Conference Planning Manager. THANK YOU(l THE UL TIMATE VOTING MACHINE.. YOU! Vicki Collins Public Relations Director P O Box 2545 Fort Myers FL 33902 Direct Number: 239.533.6335 Fax Number: 239.533.63 10 vcolllns@leeelections.com com 4/28/2010 Debi's Activity Tracking Account Sales - Meeting / Show / Closed 4/28/2010 5/10/2010 Debi DeBenedetto Conference Weeklong working on Denver sales mission with Lee County - had to cancel as timing off but planning with Frontier and RS W to do training and eb/asts as alternative marketing for now. 4/28/2010 Debi's Activity Tracking Account Event Service Task Closed Working on 2011 sponsorships and funds organized trcking method Also organized tracking method for trade show expenses with Jennifer 4/28/2010 Debi's Activity Tracking Account Idss updates Closed 1.5 hour idss training 4/28/2010 Debi's Activity Tracking Account Event Sales Task Closed week of working on MP fam for Oct. Itinerary and communication with sponsor 4/28/2010 Debi's Activity Tracking Account General - Meeting Closed 9 -12 staff and HBX meeting 4/28/2010 Debi's Activity Tracking Account Event Sales Task Closed Cvent webinar training for rips to their site I hour Task is assigned to multiple people Copyright ©2004 - 2010 iDSS. All Rights Reserved. 4/28/2010 4/28/2010 Debi DeBenedetto 4/28/2010 4/28/2010 Debi DeBenedetto 4/28/2010 4/2812010 Debi DeBenedetto set and planned next meeting 4/28/2010 4/22/2010 Debi DeBenedetto 4/28/2010 4/22/2010 Debi DeBenedetto Printed: 5/10/2010 Page: 7 of 10 Task Assigned User: Debi DeBenedetto Detailed Staff Reports IX Create Account Name Task Type Status Due Date 90.D6ffi Date Closed by User Date Contact Name 4/28/2010 Debi's Activity Tracking Account General - Meeting Closed 4/28/2010 4/27/2010 Debi DeBenedetto Meeting with Aaron Lester new Naples International Pavillion Convention center how to promote, work together, network and get the word out. Met owners. 4/28/2010 Debi's Activity Tracking Account General - Worked on Closed 4/30/2010 5/3/2010 Debi DeBenedetto upcoming CVB event Send out VIP links to my 7 tour operators who are accepting program 4/28/2010 Debi's Activity Tracking Account General - Worked on Closed 4/28/2010 4/28/2010 Debi DeBenedetto upcoming CVB event created a list of optional activities during free time for FSAE conference to get attendees to see and do while in Naples 50 % planners attend FSAE so got partner cooperation to show them around free and discounted attractions and got list posted on FSAE website - for July conference 4/29/2010 Ag Processiing Inc General - Email Open 2/27/2011 Ask Marriott to give you room count and revenue on Ag Processing meeting group 4/29/2010 Classic Meetings Incorporated sent rfp to partner Closed 4/29/2010 4/29/2010 Debi DeBenedetto sent rfp to hotels 4/29/2010 Classic Meetings Incorporated Sales - Assisted Mtg Closed 4/29/2010 4/29/2010 Debi DeBenedetto Planner Sent mp kit and contact with repeat planner for rfp 4/29/2010 Classic Meetings Incorporated General - Followup Call Open 5/29/2010 call planner to see if booked 4/30/2010 Debi's Activity Tracking Account General - Continuing Closed 4/30/2010 4/30/2010 Jennifer Leslie Education participated in Cvent CVB management training 4/30/2010 National Propane Gas Association sent rfp to partner Closed 4/30/2010 4/30/2010 Debi DeBenedetto sent rfp Nat propane gas Assn 2012 Winter Board 4/30/2010 National Propane Gas Association General - Followup Call Open 5/30/2010 follow up status 4/30/2010 Social Media Tourism Symposium sent rfp to partner Open 5/30/2010 Larisa Draves Sent proposal to Social Media Tourism Symposium to host 2010 SoMe Tourism Symposium in November 5/3/2010 National Trailer Dealers sent rfp to partner Closed 5/3/2010 5/3/2010 Debi DeBenedetto Association Gwen Brown sent rfp National Trailer Dealers convention 5/3/2010 National Trailer Dealers General - Followup Call Open 6/3/2010 Association call for status Task is assigned to multiple people Printed: 5/10/2010 Copyright ©2004 - 2010 OSS. All Rights Reserved. Page: 8 of 10 Task Assigned User: Debi DeBenedetto Detailed Staff Reports IX Create Account Name Task Type Status Due Date 101adEWDate Closed by User Date Contact Name 5/5/2010 American Institute for Chartered sent rfp to partner Closed 5/5/2010 515/2010 Debi DeBenedetto Property Casualty Underwriters sent Rfp 38 room nights for Feb 2012 from follow up call to planner 5/10/2010 Debi's Activity Tracking Account Sales- Meeting /Show/ Closed 5/21/2010 5/10/2010 Debi DeBenedetto Conference REgister for Huddle 5/10/2010 Debi's Activity Tracking Account Event Sales Task Closed 5/10/2010 5/10/2010 Debi DeBenedetto Debi DeBenedetto Posted MP Fam Save the date on Plaxo, Linkedln and Facebook 5/10/2010 Debi's Activity Tracking Account General - Worked on Open 5/11/2010 upcoming CVB event Debi DeBenedetto Sent Rfp to Marriott for booking our staff retreat Marketing plan brainstorming - waiting confirm 5/10/2010 Debi's Activity Tracking Account Sales- Meeting /Show/ Closed 5/10/2010 5/10/2010 Debi DeBenedetto Conference All Pow Wow is final, sent emalls, Rsvp events, appts, changes etc done. Travel arrangements done, packed and ready with bags for Oonagh and Frauke and shirts etc. Ready set go. 5/10/2010 Debi's Activity Tracking Account Sales - Meeting / Show / Open 6/10/2010 Conference Debi DeBenedetto SEt up partners for Boston sales BL/tz for Sept. on partner request. Add to budget 5/10/2010 Debi's Activity Tracking Account General - Meeting Closed 5/3/2010 5/3/2010 Debi DeBenedetto Debi DeBenedetto Meeting planner Fam meeting Naples Grande 1.5 5/10/2010 Debi's Activity Tracking Account General - Meeting Closed 5/10/2010 5/4/2010 Debi DeBenedetto Agency meeting pp map, newsletter, golf Frontier, facebook jet blue and prizes - 5/10/2010 Debi's Activity Tracking Account Sales - Send Promotional Closed 5/10/2010 5/6/2010 Debi DeBenedetto Item / Collateral solicited and found partner for VF big SE F! Radio promotion. NG will do 5/10/2010 Debi's Activity Tracking Account Fam Itinerary - Planning Closed 5/10/2010 5/6/2010 Debi DeBenedetto Finalized itinerary for Frauke visit and got to all parites. Great itinerary! 5/10/2010 Debi's Activity Tracking Account Event Sales Task Closed 5/10/2010 5/4/2010 Debi DeBenedetto Debi DeBenedetto Attended Double Tree Awards to support partner 1.5 5/10/2010 Debi's Activity Tracking Account Event Sales Task Closed 5/10/2010 5/4/2010 Debi DeBenedetto Webinar with CVENT 5/10/2010 Debi's Activity Tracking Account Event Sales Task Closed 5/10/2010 5/6/2010 Debi DeBenedetto Debi DeBenedetto Attended Naples Beach Hotel event show pool 5-7 5/10/2010 Debi's Activity Tracking Account Sales - Assisted Mtg Closed 5/10/2010 5/3/2010 Debi DeBenedetto * Task is assigned to multiple people Printed: 5/10/2010 Copyright ©2004 - 2010 OSS. All Rights Reserved. Page: 9 of 10 Task Assigned User: Debi DeBenedetto Detailed Staff Reports IX Create Account Name Task Type Status Due Date 10lad 6Date Closed by User Date Contact Name Planner Debi DeBenedetto Assisted RAchelle Klippe Iowa HB planner for vacation and site information - sent her info anf VIP 5/10/2010 Debi's Activity Tracking Account General - Followup Call Open 5/20/2010 Talked with RSW Carol to setup assist with Frontier newsletter a blast -she will send 5/10/2010 Debi's Activity Tracking Account General - Meeting Closed 5/10/2010 5/6/2010 Debi DeBenedetto Debi DeBenedetto Staff meeting 1:30 - 4 :30 5/10/2010 Debi's Activity Tracking Account General - Meeting Closed 5/10/2010 5/7/2010 Debi DeBenedetto Debi DeBenedetto Visions meeting Alan Maltz project creative and photo use 1 5/10/2010 Debi's Activity Tracking Account Sales - Assisted Mtg Closed 5/10/2010 5/4/2010 Debi DeBenedetto Planner Debi DeBenedetto Assisted planner with seniorgroup Mark Rose June 8 -15 called and sent info forgroup 5/10/2010 Debi's Activity Tracking Account Fam Itinerary - Planning Closed 5/10/2010 5/4/2010 Debi DeBenedetto Debi DeBenedetto Arrangements made for Fam marketing and posting to website 5/10/2010 Debi's Activity Tracking Account Event Service Task Closed 5/10/2010 5/7/2010 Debi DeBenedetto Debi DeBenedetto Collected data for Expedia Reservations for TDC report and excel spreadsheet of facts 1.5 5/10/2010 Debi's Activity Tracking Account Sales - Prospecting Open 5/21/2010 Worked on proposal for sponsorship of CESSE to come to Naples For 2011- this is an Association for Association Exec CEO of 60 will becoming to area if NG gets group -great for future business and showcasing of destination. 2 hours 5/10/2010 National Council of Juvenile and sent rfp to partner Closed 5/10/2010 5/10/2010 Debi DeBenedetto Family Court Judges Deanna Lyons sent 2011 Mid Winter Meeting NCJFCJt rfp to partners 5110 5/10/2010 National Council of Juvenile and General - Followup Call Open 6/10/2010 Family Court Judges Deanna Lyons calf to see status 5/10/2010 National Council of Juvenile and Sales - Send Sales Kit Closed 5/10/2010 5/10/2010 Debi DeBenedetto Family Court Judges Deanna Lyons sent sales kit to planner 5/10/2010 Virginia Transportation General - Followup Call Closed 5/10/2010 5/10/2010 Debi DeBenedetto Construction Alliance Rick Eisenman Requested follow up. Total Tasks: 124 * Task is assigned to multiple people Printed: 5/10/2010 Copyright 02004 - 2010 OSS. All Rights Reserved. Page: 10 of 10 05/31/2010 June 28, 2010 Detailed Staff Reports IX 12 of 36 Naples, Marco Island, Everglades CVB Call Summary by Toll Free Number For the month of May 2010 Toll Free Number # of Calls Minutes 800- 2ESCAPE 95 275.32 PR- Editorial 65 212.28 Expedia Reservations 14 72.55 International 9 2208 . Storm Information 0 0.00 Meeting Planner 0 0.00 Sports Council of Collier County 5 8.62 Naples #1 9 4.50 Naples #2 1 0.17 Grand Total: 198 595.52 Phase V of Southwest Florida, Inc. Page 1 of 20 05/31/2010 June 28, 2010 Detailed Staff Reports IX 13 of 36 Naples, Marco Island, Everglades CVB Call Summary by Purpose For the month of May 2010 Purpose Calls /Reauest Minutes Reservations Expedia Reservations 4 37.98 1 Live Information 67 227.22 - Special Fulfillment 18 30.50 - Sports Council of Collier County Information 2 6.78 - Visitors Guide 3,778 354.67 - Arts Culture & Heritage Guide 0 0.00 - CVB Office Referral 2 2.95 - Hang up 16 6.70 - Wrong Number 21 815 - Meeting Planner 0 0.00 - Update Accommodations Info 0 0.00 - Grand Total: 3,908 674.95 1 Phase V of Southwest Florida, Inc. Page 2 of 20 05/31/2010 June 28, 2010 Detailed Staff Reports IX 14 of 36 Naples, Marco Island, Everglades CVB Visitor Guide Request Summary by Source For the month of May 2010 Current Year Last Year Source Month YTD %YTD Month YTD %YTD Leisure Markets 1,006 9,416 26.71% 5,368 14,522 51.29% Fall In -State Campaign 1 5 0.01% 0 0 0.00% Winter Northern Campaign 0 74 0.21% 0 0 0.00% Spring /Summer In -State Campaign 404 450 1.28% 0 2 001% Niche Markets 2,345 17,195 48.77% 979 11,316 39.96% International Markets 2 7,900 22.41% 365 2,247 7.94% Miscellaneous 20 218 0.62% 16 229 0.81% Grand Total: 3,778 35,258 6,726 28,316 ` YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 3 of 20 05/31/2010 June 28, 2010 Detailed Staff Reports IX 15 of 36 Naples, Marco Island, Everglades CVB Visitor Guide Request Summary by Leisure Markets For the month of May 2010 Media Month YTD %YTD Consumer Magazines AAA Florida TourBook 2009 Edition 1 22 0% Arthur Frommer's Budget Travel June 2010 0 1 0% Coastal Living June 2009 0 30 0% Coastal Living May 2010 0 1 0% Conde Nast Traveler May 2010 394 460 5% Cooking Light September 2009 2 239 3% Midwest Living January /February 2010 1 647 7% Midwest Living March /April 2009 0 2 0% Other /Unknown 4 11 0% Southern Living Travel Florida February 2009 0 52 1 % Southern Living Travel Florida March 2010 109 1,541 16% Southern Living Travel June 2008 0 2 0% Women's World Magazine Story January 26 2009 0 2 0% Consumer Magazines 511 3,010 Phase V of Southwest Florida, Inc. Page 4 of 20 05/31/2010 June 28, 2010 Detailed Staff Reports IX 16 of 36 Naples, Marco Island, Everglades CVB Visitor Guide Request Summary by Leisure Markets For the month of May 2010 Media Consumer Directories 2009 Great Florida Getaways 2009 Naples, Marco Island & the Everglades Visitors Guide 2009 Official Florida Vacation Guide - Quick Check 2009 Official Florida Vacation Guide - Specific Target 2009 Official Florida Vacation Guide - Telephone Call 2009 Visit Florida SIP - Beach Getaway 2010 Visit Florida Magazine 2010 Visit Florida Magazine - Quick Check 2010 Visit Florida Magazine - Specific Target Florida Getaways Floridians 2 -2008 - Quick Check Consumer Directories Consumer E- Marketing Destination Brochures. com Other /Unknown ParadiseCoast.com ParadiseCoast. de Visit USA - UK VisitFlonda.com Consumer E- Marketing Miles Media Imports Phone info @paradisecoast. com Interactive Text Chat Phase V of Southwest Florida, Inc. Page 5 of 20 Month 0 0 13 7 0 0 2 27 15 0 64 11 2 285 275 6 1 3 0 3 0 301 YTD % YTD 1 4 1,034 275 6 8 6 27 15 3 1,379 49 156 2,948 2,841 60 24 23 6 13 5 3,177 0% 0% 11% 3% 0% 0% 0% 0% 0% 0% 1% 2% 31% 0% 0% 0% 05/31/2010 June 28, 2010 Detailed Staff Reports IX 17 of 36 Naples, Marco Island, Everglades CVB Visitor Guide Request Summary by Leisure Markets For the month of May 2010 Media Month YTD %YTD Consumer Newspaper America's Best Vacations Festivals & Events October 2009 0 500 5% America's Best Vacations In -State Insert October 2009 0 1,214 13% Other /Unknown 10 13 0% Spring In -State Insert Collinson April 18 2010 120 121 1 % Visit Florida In -State Insert Spring 2009 0 2 0% Consumer Newspaper 130 1,850 Grand Total: 1,006 9,416 YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 6 of 20 05/3112010 June 28, 2010 Detailed Staff Reports IX 18 of 36 Naples, Marco Island, Everglades CVB Visitor Guide Request Summary by Fall In -State Campaign For the month of May 2010 Media Miami /Ft. Lauderdale & West Palm Beach Florida PBS (Miami /Ft. Wale & WPB) Fall 2009 Miami /Ft. Lauderdale Television Campaign Fall 2009 PalmBeachPost.com (Miami /Ft. Ldale & WPB) Fall 2009 Miami /Ft. Lauderdale & West Palm Beach Month YTD % YTD 1 3 60% 0 1 20% 0 1 20% 1 5 Grand Total: 1 5 YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 7 of 20 05/31/2010 June 28, 2010 Detailed Staff Reports IX 19 of 36 Naples, Marco Island, Everglades CVB Visitor Guide Request Summary by Winter Northern Campaign For the month of May 2010 Media Month YTD % YTD Chicago Chicago Television Campaign Winter 2010 0 23 31% Chicago 0 23 New York New York Television Campaign Winter 2010 0 42 57% Weather.com & Weather Travel (New York) Winter 2010 0 1 1 % New York 0 43 Philadelphia Philadephia Television Campaign Winter 2010 0 8 11% Philadelphia 0 8 Grand Total: 0 74 ' YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 8 of 20 05/31/2010 June 26, 2010 Detailed Staff Reports IX 20 of 36 Naples, Marco Island, Everglades CVB Visitor Guide Request Summary by Spring /Summer In -State Campaign For the month of May 2010 Media Month YTD %YTD All Florida Markets Florida Cable Partnership (Florida) Spring /Summer 2010 1 4 1 % Florida PBS (Florida) Spring /Summer 2010 3 6 2% All Florida Markets 4 12 Fort Myers /Naples Fort Myers /Naples Television Campaign Spring /Summer 2010 1 1 0% Fort Myers /Naples 1 1 Miami /Ft. Lauderdale & West Palm Beach Miami /Ft. Lauderdale Television Campaign Spring /Summer 2010 4 9 2% West Palm Beach Television Campaign Spring /Summer 2010 0 3 1 % Miami /Ft. Lauderdale & West Palm Beach 4 12 Online Goo- Targeted In -State Visit Florida Backyard Getaways Co -op CEO May 2010 374 374 83% Online Geo- Targeted In -State 374 374 Orlando Orlando Television Campaign Spring /Summer 2010 1 3 1 % Orlando 1 3 Other /Unknown TV Campaign Other /Unknown 14 35 8% Other /Unknown TV Campaign 14 35 Tampa /St. Petersburg Tampa /St. Petersburg Television Campaign Spring /Summer 2010 6 13 3% Tampa /St. Petersburg 6 13 Grand Total: 404 450 ` YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 9 of 20 05/31/2010 June 28, 2010 Detailed Staff Reports IX 21 of 36 Naples, Marco Island, Everglades CVB Visitor Guide Request Summary by Niche Markets For the month of May 2010 Media Niche Markets (Bridal/Honeymoon) Bridal Guide January/February 2008 Bridal Guide January/February 2009 Bridal Guide January/February 2010 Bridal Guide May /June 2009 Bridal Guide May /June 2010 Brides Florida March - September 2009 Destination Weddings & Honeymoons October - December 2009 Niche Markets (Bridal/Honeymoon) Niche Markets (ECO) Audubon (Eco- Tourism Guide) May /June 2009 Audubon (Great Florida Birding Trail) November /December 2008 Audubon (Great Florida Birding Trail) November /December 2009 Audubon (Natural Wonders of Florida) March /April 2010 National Geographic Traveler January/February 2010 Undiscovered Florida VF Insert (NGT) May - September 2010 Niche Markets (ECO) Niche Markets (Golf) Play Florida Golf 2009 Play Florida Golf 2010 Niche Markets (Golf) Niche Markets (Senior) AAA Going Places South May /June 2009 AAA Going Places South May /June 2010 AARP - Southeast Region March /April 2010 Niche Markets (Senior) Phase V of Southwest Florida, Inc. Page 10 of 20 Month YTD % YTD 1 85 0% 0 2 0% 83 2,345 14% 7 41 0% 237 542 3% 3 702 4% 0 41 0% 331 3,758 0 1 0% 0 1 0% 9 435 3% 223 479 3% 1 1,218 7% 1,031 1,046 6% 1,264 3,180 0 395 2% 350 4,591 27% 350 4,986 0 633 4% 126 158 1% 274 4,478 26% 400 5,269 05/31/2010 June 28, 2010 Detailed Staff Reports IX 22 of 36 Naples, Marco Island, Everglades CVB Visitor Guide Request Summary by Niche Markets For the month of May 2010 Media Travel Agent Directories FL Official Travel Industry Guide January - September 2010 Travel Agent Directories Month YTD %YTD 0 2 0% 0 2 Grand Total: 2,345 77,195 ' YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 11 of 20 05/31/2010 June 28, 2010 Detailed Staff Reports IX 23 of 36 Naples, Marco Island, Everglades CVB Visitor Guide Request Summary by International Markets For the month of May 2010 Media Month YTD % YTD United Kingdom UK Go America eCampaign Fall 2009 0 21669 34% UK Go America Fall 2009 0 17 0% UK Go America ReasonsToGo.com Fall 2009 0 26 0% UK Go America Travel Agent eCampaign Fall 2009 0 105 1 % UK Go America WinaTriptoAmerica.com Opt -In Sweeps Fall 2009 0 4,964 63% UK Go America WmaTriptoAmerica.com Sweepstakes Fall 2009 0 26 0% United Kingdom 0 7,807 North America (Canada) Canadian Television (Weather Channel) 0 2 0% North America (Canada) 0 2 Germany Florida Sun Magazine 0 71 1% Florida Sun Magazine April - June 2010 0 18 0% Germany 0 89 International Markets - Additional Market Pentration USA Travel Guide January - September 2010 2 2 0% International Markets • Additional Market Pentration 2 2 Grand Total: 2 7,900 ' YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 12 of 20 05/31/2010 June 28, 2010 Detailed Staff Reports IX 24 of 36 Naples, Marco Island, Everglades CVB Visitor Guide Request Summary by Miscellaneous For the month of May 2010 Media Month YTD % YTD Friend /Relative 7 47 22% Naples, Marco Island, Everglades CVB 0 18 8% Other /Unknown 10 122 56% Travel Agent 3 31 14% Grand Total: 20 218 ' YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 13 of 20 05/31/2010 June 28, 2010 Detailed Staff Reports IX 25 of 36 Naples, Marco Island, Everglades CVB Visitor Guide Request Summary by State For the month of May 2010 Phase V of Southwest Florida, Inc Page 14 of 20 Current Year Last Year State Month YTD %YTD Month YTD %YTD Florida 626 4,987 19.75% 2,587 7,076 27.59% New York 334 1,993 7.89% 303 1,359 5.30% Illinois 162 1,502 5.95% 220 1,274 4.97% Pennsylvania 143 1,393 5.52% 229 1,174 4.58% Michigan 91 1,388 5.50% 187 943 3.68% Ohio 144 1,374 5.44% 204 1,053 411% New Jersey 125 1,021 4.04% 175 724 2.82% California 208 901 357% 168 727 2.83% Texas 152 790 3.13% 97 847 3.30% Indiana 82 665 2.63% 147 690 2.69% Minnesota 244 665 2.63% 76 486 1.90% Wisconsin 85 640 2.54% 110 661 2.58% Massachusetts 100 620 2.46% 108 493 1.92% Georgia 89 576 2.28% 194 752 2.93% Missouri 70 528 2.09% 129 611 2.38% Virginia 75 506 2.00% 137 528 2.06% North Carolina 80 493 1.95% 134 619 2.41% Tennessee 67 457 1.81% 128 495 1.93% Maryland 61 401 1.59% 97 454 1.77% Kentucky 61 355 1.41% 79 418 1.63% South Carolina 28 284 1.12% 81 329 1.28% Alabama 31 281 1.11°/ 84 363 1.42% Iowa 27 249 0.99% 54 279 1.09% Colorado 49 242 0.96% 39 208 0.81% Connecticut 42 242 0.96% 68 298 1.16% Louisiana 35 224 0.89% 78 283 1.10% Washington 51 220 0.87% 25 207 0.81% Arizona 44 187 0.74% 25 186 0.73% Kansas 25 183 0.72% 26 158 0.62% Oklahoma 24 171 0.68% 17 168 0.66% Phase V of Southwest Florida, Inc Page 14 of 20 05/31/2010 June 28, 2010 Detailed Staff Reports IX 26 of 36 Naples, Marco Island, Everglades CVB Visitor Guide Request Summary by State For the month of May 2010 Phase V of Southwest Florida, Inc. Page 15 of 20 Current Year Last Year State Month YTD % YTD Month YTD % YTD Arkansas 27 166 0.66% 32 183 071% West Virginia 19 146 0.58% 32 169 0.66% Mississippi 22 140 0.55% 43 187 0.73% Nebraska 18 127 0.50% 12 122 0.48% Oregon 33 127 0.50% 11 95 0.37% New Hampshire 12 124 0.49% 28 124 0.48% Maine 12 119 0.47% 14 114 0.44% Delaware 16 104 0.41% 15 89 0.35% Nevada 21 93 0.37% 20 95 0.37% New Mexico 15 76 0.30% 10 64 0.25% Vermont 13 68 0.27% 6 47 0.18% Rhode Island 15 66 0.26% 18 77 0.30% Puerto Rico 12 53 0.21% 20 106 0.41% Utah 12 50 0.20% 9 45 0.18% Idaho 16 48 0.19% 6 52 0.20% Montana 8 35 0.14% 4 40 0.16% South Dakota 5 34 0.13% 8 34 0.13% North Dakota 4 32 0.13% 3 36 0.14% Hawaii 5 28 0.11% 5 29 0.11% Wyoming 9 27 0.11% 3 26 0.10% District of Columbia 2 21 0.08% 3 16 0.06% Alaska 2 16 0.06% 0 22 0.09% Virgin Island 0 5 0.02% 0 4 0.02% Armed Forces 1 2 0.01% 4 5 0.02% Guam 0 1 0.00% 0 0 0.00% Grand Total: 3,654 25,246 6,312 25,644 ` YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 15 of 20 05/31/2010 June 28, 2010 Detailed Staff Reports IX 27 of 36 Naples, Marco Island, Everglades CVB Visitor Guide Request Summary by Country For the month of May 2010 Phase V of Southwest Florida, Inc. Page 16 of 20 Current Year Last Year Country Month YTD % %YTD Month YTD %YTD USA 3,654 25,246 71.60% 6,312 25,644 90.56% United Kingdom 12 4,481 12.71% 350 2,168 7.66% No Address Given 22 3,890 11.03% 0 0 0.00% Canada 30 899 2.55% 10 204 0.72% Brazil 24 327 0.93% 1 12 0.04% Germany 0 95 0.27% 23 118 0.42% Netherlands 2 50 0.14% 1 10 0.04% India 1 20 0.06% 2 8 0.03% Portugal 0 20 0.06% 0 1 0.00% Bangladesh 12 18 0.05% 0 4 0.01% France 2 18 0.05% 6 23 0.08% Australia 0 14 0.04% 1 2 0.01% Denmark 1 14 0.04% 1 1 0.00% Belgium 3 12 0.03% 2 7 0.02% Ukraine 0 11 0.03% 1 3 0.01% Argentina 2 10 0.03% 3 6 0.02% Russia 1 10 0.03% 0 4 0.01% Ireland 1 9 0.03% 1 5 0.02% Lithuania 0 9 0.03% 0 1 0.00% Spain 0 9 0.03% 0 7 0.02% Austria 0 8 0.02% 1 3 0.01% Italy 2 8 0.02% 1 7 0.02% Iran 4 7 0.02% 4 6 0.02% Switzerland 0 7 0.02% 2 12 0.04% Greece 0 5 0.01% 0 0 0.00% Mexico 1 4 0.01% 2 6 0.02% Sweden 0 4 0,01% 0 2 0.01% Finland 0 3 0.01% 0 3 0.01% Israel 1 3 0.01% 0 0 0.00% Norway 0 3 0.01% 0 2 0.01% Andorra 0 2 0.01% 0 0 0.00% Phase V of Southwest Florida, Inc. Page 16 of 20 05/31/2010 June 28, 2010 Detailed Staff Reports IX 28 of 36 Naples, Marco Island, Everglades CVB Visitor Guide Request Summary by Country For the month of May 2010 Phase V of Southwest Florida, Inc. Page 17 of 20 Current Year Last Year Country Month )ED %YTD Month YTD %YTD Czech Republic 0 2 0.01% 0 1 0.00% Egypt 0 2 0.01% 0 0 0.00% Guernsey 0 2 0.01% 0 0 0.00% Hungary 0 2 0.01% 1 2 0.01% Luxembourg 0 2 0.01% 0 0 0.00% New Zealand 0 2 0.01% 0 0 0.00% Qatar 0 2 0.01% 0 0 0.00% Serbia 0 2 0.01% 1 2 0.01% South Africa 0 2 0.01% 0 1 0.00% Sri Lanka 0 2 0.01% 0 0 0.00% Uruguay 0 2 0.01% 0 0 0.00% Belarus 0 1 0.00% 0 0 0.00% Bermuda 0 1 0.00% 0 1 0.00% Bosnia And Herzegovina 0 1 0.00% 0 0 0.00% Bulgaria 0 1 0.00% 0 1 0.00% Croatia 0 1 0.00% 0 0 0.00% Cuba 0 1 0.00% 0 0 0.00% Estonia 0 1 0.00% 0 0 0.00% Flnlad 0 1 0.00% 0 0 0.00% Isle Of Man 0 1 0.00% 0 0 0.00% Jamaica 0 1 0.00% 0 0 0.00% Japan 0 1 0.00% 0 0 0.00% Kazakstan 0 1 0.00% 0 1 0.00% Latvia 1 1 0.00% 0 0 0.00% Morocco 0 1 0.00% 0 0 0,00% Pakistan 0 1 0,00% 1 2 0.01% Philippines 1 1 0.00% 0 3 0.01% Potugal 1 1 0.00% 0 0 0.00% Saudi Arabia 0 1 0.00% 0 2 0.01% Turkey 0 1 0.00% 0 0 0.00% Venezuela 0 1 0.00% 0 1 000% Phase V of Southwest Florida, Inc. Page 17 of 20 05/31/2010 June 26, 2010 Detailed Staff Reports IX 29 of 36 Naples, Marco Island, Everglades CVB Visitor Guide Request Summary by Country For the month of May 2010 YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 18 of 20 Current Year Last Year Country Month YTD % YTD Month YTD % YTD Africa 0 0 0.00% 0 1 0.00% Chile 0 0 0.00% 0 3 0.01% China 0 0 0.00°/ 0 1 0.00% Ghana 0 0 0.00% 0 1 0.00% Iceland 0 0 0.00% 0 1 0.00% Indonesia 0 0 0.00% 0 4 0.01% Iraq 0 0 0.00% 0 2 0.01% Macedonia 0 0 0.00% 0 1 0.00% Malaysia 0 0 0.00% 0 1 0.00% Nigeria 0 0 0.00% 0 1 0.00% Poland 0 0 0.00% 1 9 0.03% Scotland 0 0 0.00% 0 2 0.01% Thailand 0 0 0.00% 0 1 0.00% United Arab Emirates 0 0 0.00% 0 1 0.00% Yugoslavia 0 0 0.00% 0 1 0,00% Grand Total _. 3,778 35,258 6,728 28,316 YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 18 of 20 05/31/2010 June 28, 2010 Detailed Staff Reports IX 30 of 36 Naples, Marco Island, Everglades CVB Special Fulfillment Requests by Category For the month of May 2010 Media Consumer Shows Post Show Follow Up NY Times Travel Show March 2010 Month 0 YTD 620 %YTD 30% Consumer Shows 0 620 30% Mailings to Partners 0 1 0% Meeting Planners Market Group Fulfillment 3 99 5% FAM 2010 0 38 2% Meeting Planner Kit Fulfillment 7 98 5% Meeting Planner Non -Kit Fulfillment 1 4 0% Other /Unknown 1 236 11% Post Show Followup 2010 Destination Showcase 0 28 1% 2010 Helmsbriscoe 0 112 5% Boston Appreciation Luncheon 2010 0 40 2% Philly 2010 0 47 2% Planning Connection 2010 0 152 7% Successful Meetings 0 237 11% TSAE Planners 2010 0 53 3% Meeting Planners 12 1,144 55% Promotions Summer VIP 2009 0 2 0% Summer VIP 2010 4 94 5% 4 96 5% Promotions SMERF Group Leaders 0 1 0% Phase V of Southwest Florida, Inc. Page 19 of 20 05/31/2010 Media Tour Operators Huddle 2010 Other /Unknown June 28, 2010 Detailed Staff Reports IX 31 of 36 Naples, Marco Island, Everglades CVB Special Fulfillment Requests by Category For the month of May 2010 Tour Operators Travel Agents JetBlue Airways 2010 Luxury Travel Agents MILT 2009 Other /Unknown Travel Agents Month YTD %YTD 0 21 1% 0 4 0% 0 25 1% 0 1 0% 0 125 6% 0 55 3% 2 12 1% 2 193 9% Grand Total: 18 2,080 YTD = Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 20 of 20 e a� e�$ gR p co s� sa s S' N N O 0 i s� sa s S' N N O 0 e. o; Ha 41 �m s I US e. o; Ha 41 �m o� o. �_ %a ;�� e�a s �< I I YII o� o. �_ %a ;�� e�a s �< eY a= ;ss �ra [a N N O O ----------- N eY a= ;ss �ra [a N N O O