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BCC Minutes 09/09/1999 B (Pelican Bay MSTBU Budget)September 9, 1999 TRANSCRIPT OF THE SPECIAL MEETING OF THE BOARD OF COUNTY COMMISSIONERS YEAR 2000 PELICAN BAY BUDGET Naples, Florida, September 9, 1999 LET IT BE REMEMBERED, that the Board of County Commissioners, in and for the County of Collier, and also acting as the Board of Zoning Appeals and as the governing board(s) of such special districts as have been created according to law and having conducted business herein, met on this date at 6:00 p.m. in SPECIAL SESSION at the Foundation Center, 8962 Hammock Oak Drive Naples, Florida, with the following members present: CHAIRWOMAN: Pamela S. Mac'kIE Barbara B. Berry John C. Norris Timothy J. Constantine James D. Carter ALSO PRESENT: Robert Fernandez, County Administrator David Weigel, County Attorney Page 1 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA Thursday, September 9, 1999 6:00 p.m. Foundation Center 8962 Hammock Oak Drive Naples, Florida 34108 NOTICE: ALL PERSONS WISHING TO SPEAK ON ANY AGENDA ITEM MUST REGISTER PRIOR TO SPEAKING. SPEAKERS MUST REGISTER WITH THE COUNTY ADMINISTRATOR PRIOR TO THE PRESENTATION OF THE AGENDA ITEM TO BE ADDRESSED. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDINGS PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. ALL REGISTERED PUBLIC SPEAKERS WILL BE LIMITED TO FIVE (5) MINUTES UNLESS PERMISSION FOR ADDITIONAL TIME IS GRANTED BY THE CHAIRWOMAN. 1. PLEDGE OF ALLEGIANCE 2. ADVERTISED PUBLIC HEARINGS - BCC A. PRESENTATION OF FISCAL YEAR 2000 PELICAN BAY SERVICES DIVISION BUDGET RESOLUTION CONFIRMING THE PRELIMINARY ASSESSMENT ROLL AS THE FINAL ASSESSMENT ROLL AND ADOPTING SAME AS THE NON-AD VALOREM ASSESSMENT ROLL FOR PURPOSES OF UTILIZING THE UNIFORM METHOD OF COLLECTION. END IF ADVERTISED PUBLIC HEARINGS 3. ADJOURN 1 September 9, 1999 September 9, 1999 Item #2A PRESENTATION OF FISCAL YEAR 2000 PELICAN BAY SERVICES DIVISION BUDGET CHAIRWOMAN MAC'KIE: Hi. We'll call the meeting to order of the Board of County Commissioners. This is the budget hearing for Pelican Bay, and also a town hall meeting. We're just getting started right at the crack of the beginning of 6:00, so -- here comes the rest of us. And as soon as they get up here, we'll stand for the pledge of allegiance and then get started with our meeting. (Pledge of allegiance was recited in unison.) CHAIRWOMAN MAC'KIE: So Barb got dinner before she got here. COMMISSIONER BERRY: Yes, I did. COMMISSIONER CONSTANTINE: Didn't bring any for us. CHAIRWOMAN MAC'KIE: None for us. COMMISSIONER BERRY: Well, you got to keep us happy, so you eat first. CHAIRWOMAN MAC'KIE: Okay, so we'll start with the advertised public hearing that has to do with the Pelican Bay services division budget. Mr. Ward, are you going to take us through that? MR. WARD: I will, Commissioner. Thank you. For the record, Jim Ward, Pelican Bay services. Welcome, Commissioners, to our annual Pelican Bay hearing for our fiscal year 2000 budget -- I don't know if this is turned on -- our fiscal year 2000 budget and for the levy of the non ad valorem assessments specifically associated with the general fund -- some of the general fund operations of Pelican Bay. I want to take a few minutes and go through the budget with you and outline for you the proposed assessment rates for fiscal year 2000 and answer any questions that you may have or the public may have with respect to your upcoming budget. And then secondarily, we have scheduled for consideration tonight the resolution to levy the assessments for the operation and maintenance of those general funds that we levied pursuant to special assessment. In Pelican Bay we have three general funds, two departments within one of the general funds. Essentially what they cover is the operations and maintenance of the division's water management system, and that is a system that we have in Pelican Bay that encompasses approximately 150 acres of lakes and the -- what we call the conservation berm; that is, the area between the developed areas of Pelican Bay and the Clam Bay system. And secondarily, the community beautification, which is the operation and maintenance of the arterial road and park landscaping system here in Pelican Bay. For those two departments which are levied on a non-ad valorem assessment basis, based on the number of equivalent residential units within the boundaries of Pelican Bay, an equivalent residential unit is defined as a residential unit, single-family residential unit or multi-family residential unit. And for commercial industrial or office property, it's multiplied 5.75 times the acreage within the community. For those lands within Pelican Bay that are undeveloped, we use the density that can be developed on that particular site until such Page 2 September 9, 1999 time as a building permit or a plat is recorded at the county, which would lower the density from the PUD density to the actual density which will appear on that site. As a result of that, the number of equivalent residential units does decrease each year. Generally slightly, but they do decrease, and that has some effect on the non-ad valorem assessment rate. For water management, the proposed assessment rate is $56.20 for equivalent residential unit, and for the water -- and for the community beautification, it's $162.27 per unit per year. The other portion of the non-ad valorem assessment is related to a capital projects fund that we maintain. It initially was set up as a five-year capital project in order to fund first the restoration of the Clam Bay system. And it is now transitioned and is currently being utilized to fund other asset restoration projects such as the beautification of the -- what we call the U.S. 41 berm, replacement reserves for our irrigation system, and street sign and street lighting and monument sign program. The proposed assessment rate for fiscal year 2000 is $56.20. It is the same methodology that we are utilizing for the operations and maintenance activities that I described a moment ago. In addition to those, that capital projects fund and the general funds that I outlined for you, there are a few other funds that we operate, and one is for street lights and one is for the -- what we call security, which is the -- patrolled by the Collier County Sheriff's office throughout Pelican Bay. The street lights and security are levied on an ad valorem tax basis, based on the current ad valorem, the current valuation of community -- of Pelican Bay, which is estimated currently at 2.148 billion dollars. That equates to a millage rate of approximately .2439 mills. Which means that a homeowner living in a quarter of a million dollar home for both street lights and security would pay an average of about $61 per year for those two services. The final fund that we maintain is what we call our uninsured assets fund, and that is in the event of a catastrophic -- some sort of a catastrophic event. The division would be able to go in and restore its landscaping program, and we maintain it that way, since that is in essence an uninsurable asset, and that's why it has been so named. We have about a million dollars a year in that particular fund, which is far below what the asset value is. We estimate it at well over three million dollars these days. It is not funded in terms of an assessment or an ad valorem tax, but we leave that money in place and the interest income that's earned on that money each year is used to help increase those reserves in the uninsured assets. With that, that is a brief summary of the division's budgets and the assessment rates and methodology that we have for Pelican Bay for fiscal year 2000. CHAIRWOMAN MAC'KIE: Questions from the board? Are there -- do we have a process for speakers to register, or shall we just ask for speakers? MR. FERNANDEZ: I think we could just ask for speakers. CHAIRWOMAN MAC'KIE: Is there anyone who'd like to comment at this point on the budget before us? Sounds like everybody's happy then. Let's see. Page 3 PELICAN BAY SERVICES Division Administrator Water Management Security Operations Uninsured Asset Restoration Reserve Street Lighting Community Beautification Clam Bay Restoration Pelican Bay - Water Management Pelican Bay Services (109) Goals: To provide for the efficient and timely delivery of Water Management services to the Pelican Bay Community by providing for the necessary maintenance for the communiB,'s storm water system to assure its efficient operation in the transporting and treatment of the storm water. In addition, the Division tries to maintain the highest aesthetic appearance while maintaining the delicate balance of the ecosystem. % of % of Total Prm, rams: FTE's Personnel FY 00Cost Dollars Water Management Program 2.0 100.0% $428,600 100.0% Includes the routine maintenance of the Pelican Bay Water Management System of approximately 3.5 miles of berm separating the developed property from the Clam Pass System. The system functions as a storm water ~eatment facility by removing nutrients and pollutants, thus improving the quality of storm water before it is discharged into Clam Bay. Sub-Total Enhanced Administrative Support Provides pro-rata share of funding for an Assistant Director position in the Pelican Bay Services Division as recommended by the Pelican Bay Services Advisory Committee. 2.0 100.0% $428,600 100.0% · 33 16.5% $21,900 5.1% Grand Total 2.33 116.5% $450,500 105.1% Performance Measures Actual FY 98 Forecast FY 99 Budget FY O0 Forty-three lakes maintained/treated - times per year 52 52 52 Aquatic plants planted 13,480 12,000 12,000 Water quality testing - number of parameters 2,256 2,256 2.256 Pelican Bay - Water Management (Cont.) Pelican Bay Services (109) Unit Po~nal Sowices 77,237 102,000 83,000 99,700 21,900 121,600 19.2% Operating ~ 244,686 256,000 278,300 307,400 0 307,400 20.1% Capital Ckltlay 6,091 10,500 10,500 21,500 0 21,500 10~.8°/O Tolal ~ 328,014 368,500 371,800 428,600 21,900 450,500 22.3% Pmmnent Positions 2 2 2 2 0.33 2.33 16.5% Forecast FY 98/99 = Personal Services decreased due to vacancies which increased costs in operating expenses due to hiring temporary help. Current FY 99/00 - Increased operating expenses include $10,300 in indirect costs, $29,900 for the hiring of day laborers, $6,000 to replace grates and refinish concrete on the berm weir control structures, and $3,300 for chemicals. Capital outlay includes one-third the cost for office equipment ($3,300); a % ton truck ($8,200); and facility. improvements including parking lot repairs, locker room renovations, and equipment.area renovations ($10,000). Expanded FY 99/00 - Provides pro-mm share of funding for an Assistant Director position in the Pelican Bay Services Division as recommended by the Pelican Bay Services Advisory Colnmittee. Pelican Bay - Community Beautification Department Pelican Bay Services (109) Goals: To provide for the high quality maintenance of the fight-of-way, berms and parks within the Pelican Bay community to ensure an efficient and consistent system in accordance with the standards set by the community. % of % of Total Proerams: FTE's Personnel FY 00Cost Dollars Beautification Program 18.0 100.0% $1,174,300 100.0% Include the routine maintenance of 2,873,750 square feet of right-of-way and commtmity parks - including pruning, cutting, pesticide and fertilizer programs. Also annuals are changed twice per year and mulch is applied to 661,750 square feet of plant beds three times per year. The Beautification Department is also responsible for street sweeping, street trash pick- up, the beach cleaning program and a sign maintenance program which includes traffic and entrance signs. Subtotal Enhanced Administrative Support Provides pro-rata share of funding for an Assistant Director position in the Pelican Bay Services Division as recommended by the Pelican Bay Services Advisory Committee. 18.0 100.0% $1,174,300 100.0% · 33 1.8% $22,500 1.9% Grand Total 18.33 101.8% $1,196,800 101.9% Performance Measures Actual FY 98 Forecast FY 99 Budget FY 00 Irrigation systems checked - times per year 6 12 12 Chemical weed control - times per year 12 24 24 Fertilizer applied - times per year 3 3 3 Streets swept - times per year ' 12 12 12 Beach raked - times per year 41 41 39 Flower plantings - times per year 2 2 2 Mulch application - times per year 3 3 3 4 Pelican Bay - Community Beautification Department (Cont.) Pelican Bay Services (109) Appmpriafica Unit Pcmoml Services 487,573 692,300 623,400 689,700 22,500 712,200 2.9% Operating F_.xpenses 392,216 373,000 429,800 423,300 0 423,300 13.5% Capital Outlay 52,999 28,600 28,600 61,300 0 61,300 114.3% Total Appropriations 932,788 1,093,900 1,081,800 1,174,300 22,500 1,196,800 9.4% Pem-~neat Positions 15 18 18 18 0.33 18.33 1.8% Forecast FY 98/99 - Personal services decreased due to vacancies which increased costs in operating expenses due to hiring temporary help. Current FY 99/00 - Operating expenses have increased due to additional temporary help of $12,800, $9,100 for the replanting program to replace trees and median plants, $9,900 for operating supplies, sprinkler maintenance, and equipment rental, and $11,000 to repair/protect sidewalks from damage by tree roots. Capital outlay includes one-third of the cost for office equipment ($3,400); a ~A ton truck ($8,300); and facility improvements including parking lot repairs, locker mom renovations, and equipment area renovations ($10,200). There is also $21,000 budgeted for a 3A ton uuck, $12,000 for a bucket lift, $3,600 for a 200 gallon sprayer, and $2,800 for a tandera trailer. Expanded FY 99/00 - Provides pro-rata share of funding for an Assistant Director position in the Pelican Bay Services Division as recommended by the Pelican Bay Services Advisory Committee. Pelican Bay - Pelican Bay Services Summary (109) Appropriation Unit Exp/Rev Budget E.~/Rev Su-~ice So-vice FY 99/00 % Total Budget Budget Cl~ange Wat~Mana~ Total Operating F_.xpmses 328,014 368,500 371,800 932,788 1,093,900 1,081,800 1,260,802 1,462,400 1,453,600 428,600 21,900 1,174,300 22,500 450,500 22.3% 1,1%,800 9.4% 1,647,300 12.6°/o Transfexs 50,347 73,000 73,000 84,200 2,500 86,700 18.8% Transfer- Asset Restoratkm 0 0 0 0 0 0 N/A Rese~e- Salary AdjttsUn~ 0 0 0 27,600 0 27,600 N/A Reserves 0 477,500 0 506,100 1,600 507,700 6.3% Capital Res~es 0 232,700 0 277,600 0 277,600 19.3% Sub-To~ 50,3~ ~3,200 73,000 To, Appropriations 1,311,149 2,~5,600 1,5~,600 2,498,400 48,500 2,546,900 13.4% Tmnsfcr (142) 0 0 0 0 0 0 N/A Assessnx~ 1,408,042 1,461,800 1,379,500 1,682,600 50,200 1,732,800 18.5% lnta'est/lXf~. 87,059 61,500 60,700 68,900 1,000 69,900 13.7% Cany Forward 723,991 792,700 922,000 840,600 0 840,600 6.0% Reimbursements 14,075 11,900 5,000 0 0 0 -100.0o/o Revenue Reserve 0 (82,300) 0 (93,700) (2,700) (96,400) 17.1% Ca'mrs 0 0 0 0 o 0 N/A Total P, gveaues 2,233,167 2,245,600 2,367,200 2,498,400 48,500 2,546.900 13.4% Pa'maamt Posilions 17 20 20 20 1 21 3.3% 6 Pelican Bay- Security Operations Pelican Bay Services (110) Goals: To provide additional security to the Pelican Bay area. Pro,rams: Security Program Provides one full-time (24 hours per day; seven days per week) Sheaiff's Deputy for Pelican Bay through a contractual arrangemem with the Collier County Sheriff's Office. Reserves FTE's 0.0 0.0 %of Personnel 0.0% 0.0% FY 00Cost $301,200 $111,200 % of Total Dollars 73.0% 27.0% Grand Total 0.0 0.0% $412,400 100.0% Pelican Bay - Security Operations (Cont.) Pelican Bay Services (110) Appropriation Unit FY 97198 FY 98/99 FY 98199 FY 99/00 FY 99/00 FY 99/00 % Actual Adopted Forecast Current Expanded Total Budget Exp/Rev Budget Exp/Rev Service Service Budget Change Operating Expenses 277,565 301,000 285,800 301;200 0 301,200 0.1% Transfer 0 0 0 0 0 0 N/A Reserves 0 63,900 0 111,200 0 111,200 74.0% Total Appropriations 277,565 364,900 285,800 412,400 0 412,400 13.0% Revenue Transfer from (778) 292,600 291,500 291,500 295,400 0 295,400 1.3% Interest/Misc. 9,854 4,000 7,100 6,100 0 6,100 52.5% Carry Forward 73,557 69,600 98,400 111,200 0 111,200 59.8% Revenue Reserve 0 (200) 0 (300) 0 (300) 50.0% Total Revenues 376,011 364,900 397,000 412,400 0 412,400 13.0% Permanent Positions 0 0 0 0 0 0 0.0% Forecast FY 98/99 - Forecast expenditures for the security contract are projected to be $20,500 less than the amount budgeted due to assigned deputies having a reduced total annual payroll less than the projected budget. Revenue FY 99/00 - Security operations are funded through ad valorem taxes, which are collected in the Street Lighting Fund (778) and transferred to lhe Security Operations Fund (110). 8 Pelican Bay - Community Beautification Uninsured Asset Restoration Reserve Pelican Bay Services (133) Goals: To provide for the restoration of the Pelican Bay landscaping into its original premi~ state in the event of a natural disaster. % of % of Total proerams: FTE's Personnel FY 00Cost Dollars Restoration Pro .~.am 0.0 0.0% $971,900 100.0% Provides for the restoration of the Pelican Bay landscaping into i~s original premier state in the event of a natural disaster. Grand Total 0.0 0.0% $971,900 100.0% 9 Pelican Bay - Community Beautification Uninsured Asset Restoration Reserve (Cont.) Pelican Bay Services (133) ~'~ Unit FY 97/98 FY 98/99 FY 98/99 FY 99/00 Fir 99/00 FY 99/00 % Actual Adopted Forecast Cknr~ Expamled Total Budget F. xp/R~ Budget K,9/R~ Savice Savice Budget Clmge Olxraling Exposes 0 0 0 0 0 0 0 Capitat outiay o o o o o o o Transfers 0 0 0 0 0 0 N/A Resexves 0 926,900 0 971,900 0 971,900 4.9°/3 Total Appmpfiafioo. s 0 926,900 0 971,900 0 971,900 4.9O/S Revelale Assessments 0 0 0 0 0 0 N/A Intexest/h, fmc. 52,020 44,300 37,400 41,900 0 41,900 -5.4% Transfer (109) 0 0 0 0 0 0 N/A Cary Fomrard 842,646 884,800 894,700 932,100 0 932,100 5.3% Revenue Resexve 0 (2,200) 0 (2,100) . 0 (2,100) 4.5% Total R~mue 894,666 926,900 932,100 971,900 0 971,900 4.9% Current FY 99/00 - The current reserve of $971,900 is estimated to be sufficient for landscape restoration in the event of a natural disaster, therefore no additional assessment revenue is budgeted. lO Pelican Bay - Clam Bay Restoration Pelican Bay Services (320) Goals: To provide funding for the Clam Bay Mangrove Forest in a unique parmership with WCI Communities, LP. WCI will match Pelican Bay funds dollar-for-dollar up to $1,000,000 and actively participate in the Mangrove Restoration Program. This program (part of a ten year restoration and management permit) intends to reverse the substantial die*off of mangroves in the conse~'vation area and to provide much needed attention to a unique ecosystem that is currently in decline. This signature "area" is of great importance to Pelican Bay as the Community is, in a sense, oriented around this ecosystem. % of Total Dollars %of Proerams: FTE's Personnel FY 00 Cost Restoration Program 0.0 0.0% $161,600 31.0% Includes the yearly monitoring and on-going studies outlined in the "Clam Bay Restoration & Management Plan" and completion of the construction program begun in FY-99 and lhe removal of cattails within the system. 0.0 0.0% $360,200 69.0% Reserves Subtotal Clam Bay Maintenance Provides funding for maintenance of the Clam Bay system. 0.0 0.0 0.0% $521,800 100.0% 0.0% $133,500 25.6% Grand Total 0.0 0.0% $655,300 125.6% 11 Unit Pelican Bay - Clam Bay Restoration (Cont.) Pelican Bay Services (320) Project Exp~es 128,868 1,273,400 1,192,300 161,600 133,500 295,100 -76.8% Tramfo~ 21,465 0 0 0 0 0 N/A Transfer (109) 0 0 0 0 0 0 N/A Reserves 0 123,000 0 360,200 0 360,200 192.8% Total ~'on 150,333 1,396,400 1,192,300 521,800 133,500 655,300 -53.1% Revenms Transfer ~ (111) 0 0 0 0 133,500 133,500 N/A Assessu-e~ 633,469 0 0 0 0 0 N/A Cont~ce, s 74,038 622,000 671,000 80,800 0 80,800 -87.0% ~~ 40,222 6,500 31,100 10,000 0 10,000 53.8°,/o TDC 0 0 25,000 0 0 0 N/A Carry Forbad 303,300 768,200 900,700 435,500 0 435,500 -43.3% Revmue Reserve 0 (300) 0 (4,500) 0 (4,500) 1400.0% Total Revenue 1,051,029 1,396,400 1,627,800 521,800 133,500 655,300 -53.1% Current FY 99/00 - There is $161,600 budgeted for continued work on the Clam Bay Restoration Program. Costs include $122,600 for freshwater/stormwater analysis and $39,000 for ecosystem enhancements including installation of mangrove starter islands and removal of mangrove die-off materials. Revenue FY 99/00 - Funding for this program is from a $80,800 contribution from WCI matched with available carryfonvard revenue generated from assessments. Expanded FY 99/00 - During the FY 00 budget workshops, the Board of County Commissioners made a policy decision to fund Clam Bay maintenance expenses from the Unincorporated Area General Fund (111). Costs include $35,800 in engineering fees for biological and hydrographic (tidal flow) monitoring and a water quality analysis within the Clam Bay system, $12,100 for contract labor to perform the monitoring and data collection, $3,500 for aerial photography, $1,200 for water quality testing to determine the nutrient loading, $900 for equipment maintenance, $3,000 in operating supplies, $27,000 for the purchase of six salinity recorders to establish continuous salinity monitoring stations, and $50,000 for the removal of cattails along the west side of the Pelican Bay berm. 12 Pelican Bay - Irrigation & Landscaping Pelican Bay Services (322) Goals: To upgrade the existing irrigation system to determine the best and most cost effective way to better manage the system. % of Proarams: FTE's personnel FY 00 Cost Irrigation Program 0.0 0.0% $425,000 To upgrade the existing irrigation system to determine the best and most cost effective way to better manage the system. Reserves/Transfers 0.0 0.0% $621,800 % of Total Dollars 4O.6% 59.4% Grand Total 0.0 0.0% $1,046,800 100.0% 13 Pelican Bay - Irrigation & Landscape (Cont.) Pelican Bay Services (322) ~g~ 0 600,000 0 425,000 0 425,000 0 capim ~ o o o o o o o Trmsfers 0 32,500 32,500 21,700 0 21,700 -33.2% ~ 0 0 0 600,100 0 600,100 N/A Total ~ons 0 632,500 32,500 1,046,800 0 1,046,800 65.5% ~ 0 649,700 614,700 434,700 0 434,700 -33.1% Int~. 0 17,900 17,900 36,800 0 36,800 105.6% Transfer (109) 0 0 0 0 0 0 N/A CaTy F~ 0 0 0 600,100 0 600,100 ~A Reveag Reserv~ 0 (35,100) 0 (24,800) 0 (24,800) -29.3% Tolal Reveme 0 632,500 632,600 1,046,8~0 0 1,046,800 65.5% Forecast FY 98/99 - The $600,000 budgeted in contractual services to upgrade the existing irrigation system and to analyze the vegetation presently being irrigated by the PBSD and The Club at Pelican Bay, its location within the community and its requirements for water will not be expended in FY 99. Funds will be carried forward and held in reserves until approval by regulatory agencies. Anticipated approval is March 2000 at which time we can begin the process of irrigation installation. Current FY 99/00 - There is $425,000 budgeted for the replacement of street signs and the three entrance markers within the Pelican Bay community. This program is funded by assessments and available interest earnings. 14 Pelican Bay - Street Lighting Pelican Bay Services (778) Goab; To maintain thc Pelican Bay Street Lighting System as a well-balanced functional system that provides a consistently lighted roadway appearance within thc conununity. % of % of Total Proarams: .IrTE's. Personnel FY 00 Cost Dollars Street Lighting Program 1.0 100.0% $173,600 22.6% Includes the routine maintenance of the Pelican Bay roadway street lighting system including all up-lighting at thc Pelican Bay entrances and bike path lighting. Street Lights consist of self- maintaining U.S. Steel's Corten poles and usc a high pressure sodium lamp. Transfer to Security 0.0 0.0% $295,400 38.4% Reserves/Transfers 0.0 0.0% $299,900 39.0% Grand Total 1.0 100.0% $768,900 100.0% Enhanced Administrative Support Provides pro-mm share of funding for an Assistant Director position in the Pelican Bay Services Division as recommended by the Pelican Bay Services Advisory Committee. .33 33.3% $18,800 2.4% Reserves/Transfers 0.0 0.0% $1,700 0.3% Grand Total 1.33 133.3% $789,400 102.7% Performance Measures Actual FY 98 Forecast FY 99 Budget FY 00 Lights repaired wilhin 24 hours 98% 100% 100% Light posts inspected 26 26 26 Light poles installed 22 17 17 Sidexvalk lights installed 76 38 0 15 September 9, 1999 Item #2B RESOLUTION 99-339 CONFIRMING THE PRELIMINARY ASSESSMENT ROLL AS THE FINAL ASSESSMENT ROLL AND ADOPTING SAME AS THE NON-AD VALOREM ASSESSMENT ROLL FOR PURPOSES OF UTILIZING THE UNIFORM METHOD OF COLLECTION - ADOPTED COMMISSIONER CONSTANTINE: Madam Chair, I'd like to make a motion for a resolution confirming the preliminary assessment roll as the final assessment roll. COMMISSIONER CARTER: Second. CHAIRWOMAN MAC'KIE: Okay, and that's accepting the budget as prepared and presented to us this evening. All in favor, please say aye. Opposed? (No response.) CHAIRWOMAN MAC'KIE: That passes unanimously. And we can adjourn our public hearing. MR. FERNANDEZ: Madam Chair -- COMMISSIONER NORRIS: What are we going to do now? Our town hall meeting was scheduled for 7:00. CHAIRWOMAN MAC'KIE: Is that right? COMMISSIONER CARTER: Anyone that didn't eat has that chance. MR. FERNANDEZ: Madam Chair? CHAIRWOMAN MAC'KIE: Yes. MR. FERNANDEZ: Before he we adjourn, we have that one informational item that we'd like to present to you that we discussed in our last meeting having to do with the maintenance cost for the Clam Bay restoration. Mr. Smykowski has a hand-out and a very brief presentation to share with you. CHAIRWOMAN MAC'KIE: I thought we were going to do this at budget wrap-up. COMMISSIONER CONSTANTINE: So did I. CHAIRWOMAN MAC'KIE: Wouldn't that be the appropriate place? Because it's not a part of this particular budget, it's the overall budget. MR. FERNANDEZ: The only impact it has on this budget is that it changes the amount of carry over -- carryforward. It doesn't change the millages that you just heard described or the assessments. So we can do it at budget wrap-up. CHAIRWOMAN MAC'KIE: Seems to me more like a budget wrap-up item than boring these guys. MR. FERNANDEZ: Okay, we'll do it then. CHAIRWOMAN MAC'KIE: And the other thought I had -- this is just for the board members to discuss -- is should we offer the people who are here an opportunity to have their town hall -- if anybody wants to have a public comment or make some comments to us since they're here, let's go ahead and offer that to us now? COMMISSIONER BERRY: I don't think so. I think you should wait until the advertised time. CHAIRWOMAN MAC'KIE: Do we have to do that, David? MR. WEIGEL: I would suggest that, yes. Thank you. CHAIRWOMAN MAC'KIE: Okay. Then we'll be back at 7:00. God knows, practicality. Page 4 CLBRK ?O TBB BOARD INTBROFFIC! 4TH FLOOR 253233'} OR: 2592 PG: 3.203 RBCORBBB in the OFFICIAL RBCORDS 0[ COLLINS COUNTY, 09/1&/1~99 at; 09:56A# DWIGH'r i. BROCK, CLRRK ~SOLUTION NO. 99- 339 H31.50 A RESOLUTION APPROVING THE PRELIMINARY ASSESSMENT ROLL AS THE FINAL ASSESSMENT ROLL AND ADOPTING SAME AS THE NON-AD VALOREM ASSESSMENT ROLL FOR PURPOSES OF UTILIZING THE UNIFORM METHOD OF COLLECTION PURSUANT TO SECTION 197.3632, FLORIDA STATUTES, WITHIN THE PELICAN BAY MUNICIPAL SERVICE TAXING AND BENEFIT UNIT FOR MAINTENANCE OF THE WATER MANAGEMENT SYSTEM, BEAUTIFICATION OF RECREATIONAL FACILITIES AND MEDIAN AREAS, AND MAINTENANCE OF CONSERVATION OR PRESERVE AREAS, AND ESTABLISHMENT OF CAPITAL RESERVE FUNDS FOR THE MAINTENANCE OF CONSERVATION OR PRESERVE AREAS, U.S. 41 BERMS, STREET SIGNAGE REPLACEMENTS WITHIN THE MEDIAN AREAS AND LANDSCAPING IMPROVEMENTS TO U.S. 41 ENTRANCES, ALL WITHIN THE PELICAN BAY MUNICIPAL SERVICE TAXING AND BENEFIT UNIT. WHEREAS, the Pelican Bay Improvement District (hereinafter "District") was created and operated pursuant to the provisions of Chapter 74-462, Laws of Florida, as amended, and was vested with the power and authority to levy and collect special assessments and charges against real property with the District; and WHEREAS, the Board of County Commissioners of Collier County, Florida, on June 19, 1990 succeeded to the principal functions of the Pelican Bay Improvement District pursuant to Chapter 74-462, Laws of Florida; and WHEREAS, the Pelican Bay Improvement District completed construction of certain water management improvements in accordance with the Plan of Reclamation of the Pelican Bay Improvement District and such improvements are currently in operation; and WHEREAS, the District's Board of Supervisors adopted a plan of dissolution for the District transferring title to all property owned by the District to Collier County, including the water management system; and WHEREAS, the Board of County Commissioners adopted Ordinance No. 90-111 creating the Pelican Bay Municipal Service Taxing and Benefit Unit which permits the levy of special assessments; and WHEREAS, the Preliminary Assessment Roll for maintenance of the water management system, beautification of' recreational facilities and median areas, and maintenance of conservation or preserve areas, and establishment of Capital Reserve Funds for the maintenance of' conservation or preserve areas, U.S. 41 berms, street signage replacements within the median areas and landscaping improvements to U.S. 41 entrances, ali within the Pelican Bay Municipal Service Taxing and Benefit Unit has been filed with the Clerk to the Board; and WHEREAS, the Board of' County Commissioners on June 22,1999 adopted Resolution No. 99-282 fixing the date, time and place for the public hearing to approve the preliminary assessment 1 OR: 259,2 PG: 120zt roll and to adopt the non-ad valorem assessment roll to utilize the uniform method of collection pursuant to Section 197.3632, Florida Statutes; WHEREAS, said public hearing was duly advertised and regularly held, at The Foundation Center, 8962 Hammock Oak Drive, Naples, Florida, commencing at 6:00 P.M. on September 9, 1999. NOW, THEREFORE, BE IT RESOLVEI) BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that: SECTION ONE. The Board, having met to receive and consider the written objections of the property owners and other interested persons appearing before the Board as to the propriety and advisability of confirming and adopting the Pelican Bay Municipal Service Taxing and Benefit Unit Preliminary Assessment roll, as to the amounts shown thereon to be assessed against the lots and parcels of land to be benefited and as to the equalization of such assessments on a basis of justice and right, does hereby confirm such preliminary assessment roll and make it final and adopt same as the final non-ad valorem assessment roll for the purpose of using the uniform method of collection. The total special assessment for maintenance of the water management system and the beautification of the recreational areas and median areas, and maintenance of conservation or preserve areas is $1,732,800.00 which equates to $224.03 per Equivalent Residential Unit based on 7734.82 assessable units. The total assessment for the establishment of Capital Reserve Funds for the maintenance and restoration of the conservation or preserve areas, U.S. 41 berm improvements within the District, street sign replacement within the median areas, landscaping improvements and U.S. 41 entrance improvements within the District, utilizing an Equivalent Residential Unit based methodology. The total assessment for these Capital Reserve Funds for the maintenance and restoration and landscaping improvements is $434,700.00 which equates to $56.20 per Equivalent Residential Unit based on 7734.82 assessable units. The total assessments against the benefited properties are described and set forth in the preliminary assessment roll (non-ad valorem assessment roll) attached hereto as Exhibit "A" and incorporated herein. The Board hereby confirms the special assessments and the attached Exhibit "A* is the final assessment roll (non-ad valorem assessment roll). SECTION TWO. Such assessments are hereby found and determined to be levied in direct proportion to the special and positive benefits to be received by the properties listed in the preliminary assessment roll (non-ad valorem assessment roll), which is attached hereto as Exhibit "A" and are located within the Pelican Bay Municipal Service Taxing and Benefit Unit which is described as follows: A tract of land being in portions of Sections 32 and 33, Township 48 South, Range 25 East; together with portions of Sections 4, 5, 8 and 9, Township 49 South, Range 25 East, Collier County, Florida, being one and the same as the lands encompassed by the Pelican Bay Improvement District, the perimeter boundary of same more particularly described as follows: 2 OR: 2592 PG: 1205 Commencing at the Southeast corner of said Section 33; thence South 89 degrees 59 minutes 50 seconds West along the South line of Section 33 a distance of 150.02 feet to a point on the West right-of-way line of U.S. 41 (State Road said point also being the Point of Beginning; thence Southerly along the West right-of-way line of said U. S. 41 (State Road 45) the following courses: South 00 degrees 58 minutes 36 seconds East a distance of 2.49 feet; thence South 00 degrees 55 minutes 41 seconds East a distance of 3218.29 feet; thence South 01 degrees 00 minutes 29 seconds East a distance of 3218.56 feet; thence South 00 degrees 59 minutes 03 seconds East a distance of 2626.21 feet; thence South 01 degrees 00 minutes 18 seconds East a distance of 2555.75 feet to a point on the North right-of-way line of Pine Road as recorded in D.B. 50, Page 490, among the Public Records of said Collier County; thence departing said U.S. 41 (State Road 45) South 89 degrees 09 minutes 45 seconds West along said North right-of-way line a distance of 2662.61 feet; thence South 00 degrees 51 minutes 44 seconds East a distance of 70.00 feet to a point on the North line of Seagate Unit I as recorded in Plat Book 3, Page 85 among said Public Records; thence South 89 degrees 09 minutes 45 seconds West along said North line of Seagate Unit I and the South line of said Section 9 a distance of 2496.67 feet to the Southwest corner of said Section 9; thence continue South 89 degrees 09 minutes 45 seconds West a distance of 225 feet more or less to a point on the mean high water line established May 15, 1968; thence a Northwesterly direction along said mean high water line a distance 15716 feet more or less; thence departing said mean high water line South 80 degrees 29 minutes 30 seconds East and along the Southerly line of Vanderbilt Beach Road (State Road 862) as recorded in D.B. 15, Page 121 among said Public Records a distance of 7385 feet more or less to a point on said West right-of-way line ofU. S. 41 (State Road 45); thence South 00 degrees 58 minutes 36 seconds East along said West right-of-way line a distance of 2574.36 feet to the Point of Beginning. SECTION THREE. Upon adoption of this Resolution any assessment may be paid at the Office of the Clerk within thirty (30) days thereafter, all assessments shall be collected pursuant to Sections 197.3632 and 197.3635, Florida Statutes, or any successor statutes authorizing the collection of such assessments on the same bill as ad valorem taxes, which shall be billed with the ad valorem taxes that become payable on November 1, 1999 and delinquent on April 1, 2000. SECTION FOUR. The assessment shall be final and conclusive as to each lot or parcel assessed and any objections against tho making of any assessable improvements not so made shall be considered as waived, and if any objection shall be made and overruled or shall not be sustained, the adoption of this resolution approving the final assessment shall be the final adjudication of the issues presented unless proper steps shall be taken in a court of competent jurisdiction to secure relief within twenty (20) days from the adoption of this Resolution. SECTION FIVE. All assessments shall constitute a lien upon the property so assessed from the date of confirmation of this Re~olution of the same nature and to the same extent as the lien for general county taxes falling due in the same year or years in w. hich such assessment falls due, and any assessment not paid when due shall be collected pursuant to Chapter 197, Florida Statutes, in the same manner as property taxes are collected. SECTION SLX... The Clerk is hereby directed to record this Resolution and all Exhibits attached hereto in the Official Records of Collier County. SECTION SEVEN. This Resolution shall become effective immediately upon its passage. 3 OR: 2592 PG: 1206 This Resolution adopted this 9th day of September, 1999, after motion, second and majority vote. Approved as to fo~ and legal su~ciency: bavid C. SvVe~'gel' County Attorney BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA . PAMELA S. MAC'KIE, CHAIRWOMAN September 9, 1999 There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 6:10 p.m. BOARD OF COUNTY COMMISSIONERS BOARD OF ZONING APPEALS/EX OFFICIO GOVERNING BOARD(S) OF SPECIAL DISTRICTS UNDER ITS CONTROL These minutes approved by the Board on presented or as corrected TRANSCRIPT PREPARED ON BEHALF OF GREGORY COURT REPORTING SERVICE, INC., BY CHERIE' R. LEONE, NOTARY PUBLIC Page 5