#05-3785 Modification (Hazen & Sawyer)
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CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: NCWRF CAP Project PROJECT #: 73950.1 PROJECT MANAGER: Peter Schalt, PMP
BID/RFP #: 05-3785 MOD #: 1 PO#: 4 5 - 1 0020 J.,ORK ORDER #: HS-FT -3785-07 -03
DEPARTMENT: Pnhl;ro TTt-;l;t-;oC'!
CONTRACTOR/FIRM NAME: J..:J~'7Qn R. ~;:lt~r P r"
Original Contract Amount:
$ _2,846,000.00
(Starting Point)
$_2,846,000.00
(Last Total Amount Approved by the BCC)
Current BCC Approved Amount:
Current Contract Amount:
$_2,846,000.00
(Including All Changes Prior To This Modification)
Change Amount:
$_300,000,00
Revised ContractIWork Order Amount: $_3,146,000.00
(Including This Change Order)
/
v'
Cumulative Dollar Value of Changes to
this ContractIWork Order: $_300,000.00
Date of Last BCe Approval 2/27/2007 Agenda Item # 10B
Percentage of the change over/under current contract amount_10.54 %
Formula: (Revised Amount / Last BCe approved amount)-1
CURRENT COMPLETION DATE (S): ORIGINAL: 1131/2011 CURRENT: 10/30/2011
This change order will: i:8J Add a new Task for $300,000.00 0 Increase Task Number
by$
Other
Describe the change(s): This adds construction engineering and inspection services for the NCWRF Compliance
Assurance Project to ensure that the County receives the Big Cypress Basin Board grant of $288,000.00 for the
completion of the lining of Pond No.2.
Specify the reasons for the change(s) (';. 1. Planned or Elective (') 2. Unforeseen Conditions (';. 3. Quantity
Adjustments C' 4. Correction of Errors (Plans, Specifications or Scope of Work)!!l 5. Value Added
C' 6. Schedule Adjustments Note: One or more may be cheeked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: There would be no inspection of
the work to ensure conformance with the contract and the Big Cypress Basin Board grant of $288,000.00 would be lost.
This change was requested by: r1IContractor/Consultant r;;;( Owner n Using Department Cl COES
rOesign Professional D1Regulatory Agency (Specify)
rOther (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rYes
r'\Y.'
No
This form is to be signed and dated.
.~
APPROVED BY: D <; ,
Pr.
REVIEWED BY:
Date:
31ft (10
I J
~'\/IO
311t 110
APPROVED BY:
Date:
Date:
Revised 6 18 09
TO: Hazen & Sawyer, P.C.
Boca Raton, FL
CHANGE ORDER TO WORKORDER
FROM: Public Utilities Division PPM
3301 Tamiami Trail East
Building H, 3"' Floor
Naples, Florida 34112
Project No. 73950.1
PO # 4500077805
WO # HS-FT-3785-07-03
Date: March lO, 20lO
NCWRF Compliance Assurance
Work Order Date: March 15, 2007
Change Order No.1
Change Order Description:
This adds construction engineering and inspection services for the NCWRF Compliance
Assurance Project to ensure that the County receives the Big Cypress Basin Board grant of
$288,000.00 for the completion of the lining of Pond No.2.
Original agreement amount ...............................................................$2,846,000.00
Sum of Previous Changes............................................... ....$ 0
This Change Order No.1 Amount (add or subtract) .........................$ 300.000.00
Revised Agreement Amount ............................................................. $3,146,000.00
Original contract time in calendar days................ ............................ .1432 days
Adjusted number of calendar days due to previous change orders ........... .........0 days
This change order adjusted time is.. ...... ............................. .............. ..272 days
Revised Contract Time in working days......................... ...... .............1704 days
Original Notice to Proceed date .................................................. 03/1912009
Completion date based on original contract time ........................ 01/3112011
Revised completion date due to change order( s) ......................... lO/3012o 11
Your acceptance of this change order shall constitute a modification to our Agreement and
will be performed subject to all the same terms and conditions as contained in said
Agreement indicated above. as fully as if the same were repeated in this acceptance. The
adjustment, to this Agreement shall constitute a full and final settlement of any and all claims
arising out of, or related to, the change set forth herein, including claims for impact and delay
costs.
1m
Peter Schalt, PMP, Senior Project Manager
Public Utilities Plarrning & Project Mgmt. Dept.
Accepted by: A.U..~ ~~
Albert Muniz, P.E., Vi reSIdent
Hazen & Sawye .C.
Prepared by:
\AULL'l.i1-
Date: 7(lollD
Date: ,-,. -/0
Approv
Date:
.3)/ /;p.
, .
Approved by:
PhilGr
I 10 ..-fublic ilities I . g & Project Mgmt. Dept.
.3- 10 '1 fJ<JJ 'tr\ /' \ .'\
Approved by: riUI.:J . vJ:"?P t-.
James W. DeLony, P. ., Ciministrator
Public Utilities Division
Approved by: j).{ o...-u tJ. 'fj ::::-f" lLt1
Dianna Perryman, Contracts peciaIist
Purchasing Department
Change Order No. 1
Page 2
Date: ~:9r:t-\ L G l C
Date: 3/10 liD
Date: 3110(,0
Date:
3/0110
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
'-:A,~.. l,,). C+
Fred w. Coyle, Chairman
BY:
Print Name:
~ounly Attorney
~~
HAzEN AND SAWYER
Environmental Engineers & Scientists
Hazen and Sawyer, P.C.
2101 NW Corporate Boulevard. Suite 301
Boca Raton. FL 33431
561 997-8070
Fax: 561997-8159
March 10, 2010
Mr. Peter Schalt, PMP, Senior Project Manager
COLUER COUNTY
Public Utilities Planning and Project Management
3301 East Tamiami Trail, Building H, 3<d Floor
Naples, Florida 34112
Collier County NCWRF Compliance Assurance Project
Construction Enalneerina and InsDectlon Services
Dear Mr. Schall:
We are pleased to submit this limited proposal for the first portion of construction on the
referenced project. This proposal will provide construction engineering and inspection services
for the lining of Pond '- and for the first four (4) months of other project construction activities
with a maximum cost as noted in the fee proposal below. We understand the remaining
construction services for the project will be solicited by the County under a future Request for
Proposals.
Proiect Backoround
The Compliance Assurance Project (CAP) includes new odor control systems as well as
upgrades to the existing system at the Preliminary Treatment structure. The CAP also includes
modifications to the existing MLE aeration basins, aeration blower upgrade, lining of two
reuse/reject water ponds, revisions to existing pond benns and piping and lining, and
modifications to the north bleach system.
Proiect SeoDe and Understandina
The following activities outline engineering and inspection services to be provided during
construction of the Compliance Assurance Project.
1. Schedule and attend a preconstruction conference with the County and the
contractor. Prepare and distribute minutes.
2. Coordinate all construction field activities with the operational staff at the NCWRF.
3. Review and evaluate the proposed construction schedule and the schedule of values
used for progress payment purposes.
4. Provide timely review of shop drawings, submittal information and O&M Manuals.
5. Respond to Requests for Information from the contractor within three working days.
6. Provide construction contract administration consisting of (a) review of payment
applications, (b) review of construction schedule updates and field progress, (c)
review of change order requests and preparation of change orders, and (d)
assistance in administration of additional work under the Contract Allowance Bid
item.
4101 0-D23LOO5_ Construction Services-CAP NCWRF
Pege 1 0/2
Hew York. NY -Armonk, NY" Ramsey, HJ. 0lItl'0it, MI- PhiacIIlpIlla, M- RaIBIoh. NC' CIIar1olIe. NC' FaIrfax. VA' AtI1I1lI, GA' Holtywood, FL olloca Alton, R. "Fort JlIeroe, R.. JIcbonvilIe, R.. MIami, R.. Sarasala. FL. TamjllI. fL
HAzEN AND SAWYER
Pete Schalt
March 10,2010
7. Provide operational support services to assist the County to maintain continuous
compliance with DEP requirements and to maintain production of irrigation quality
(10) water.
8. Conduct site observation of construction and provide daily reports with photographs
to the County.
9. Provide site visits by an engineer to inspect the field progress and respond to
questions. The estimated time for site visits is described on the enclosed fee
spreadsheet.
10. Attend project meetings in order to monitor progress, respond to field issues and
communicate with the contractor.
Please note we have excluded preparation of conformed construction documents due to the
minimal substantive addendum changes. We have also excluded costs from the proposed
budget for the following activities: (a) any permitting preparation or application costs, (b)
investigation or management of hazardous materials and historical artifacts, and (c) laboratory
testing.
Anticioated Proiect Schedule
The construction contract allows a construction period of 16 months. This limited proposal will
provide construction engineering and inspection services for the first four (4) months of
construction for the maximum fee shown below.
Fee for Professional Services
This limited proposal addresses construction engineering and inspection services associated
with the first four (4) months of construction of the Compliance Assurance Project, and these
services shall be performed on a time and material basis. The basic construction services
(Tasks 1 and 2) are estimated to be $287,320. The total fee with Additional Services and
Reimbursable Expenses is $300,000. Please refer to the enclosed spreadsheet that identifies
our estimates for the various tasks.
We appreciate the opportunity to continue to serve the County during the construction phase of
this project. If you have any questions or comments, please do not hesitate to contact me.
Very truly yours,
HAZEN AND SAWYER, P.C.
~1f
Project Manager
c: Albert Muniz I H&S
Clifford Pepper I HMI
File 41010-027-1.2
4101 0-023L005_ Construction Services-CAP NCWRF
PROPOSAL FOR PROFESSIONAL CEI SERVICES
COMPLIANCE ASSURANCE PROJECT, NCWRF
COLLIER COUNTY PUBLIC UTILITIES DIVISION
U.rch 10, 2010
Chief Sr. ProJ
Principal Engineer Manag...
Ope...t10M
SpKlan.tI Sr F..ld Admin
Sr D..lgn.r Inspector Al:alablnt
Total
TOTAL
Task Activitv DesCliotion $175 $160 $140 $65 $85 $60 Hours COST
I. Contract Admlnlatrlltlon .. Ba..d on 4 montha/17 weeks
1 Preconstructlon Conference 10 4 4 2 20 $2 620
2 Construction Meetings w s 10 progress & special mtgs 33 25 20 78 $9 980
3 Project Management, Pay Requests 40 260 80 380 $53 400
4 Submittals & RFls 82 530 60 80 732 $96.020
SUBTOTAL $162020
2. Detailed ObalHVatlon & Field InsaBctlon . a..ed on 4 montha/17 weeks
1 Sr Inspector (Based on 44 hrlwk)
2 Engineer Site Visits 145
748
70 818
12 397
SUBTOTAL
$67.780
$57 520
$125.300
240
TOTAL BASIC SERVICES: TASKS 1& 2 $287.320
3. Reimbursable Exoens..
1 Copies, UPS, Postage. Mise
2 Document Reproduction: Building permt, other
lUBTOTAL~
$5.680 ~
$7 000
$12:680
NOTES,
1 Geotechnical and materials testing will be performed by others.
2 Project staffing and wor1<-hours ere based on the construction period being no longer than described above.
3 All work will be done on a time and material basis.
TOTAL ALL TASKS $300.000
COLLIER COUNTY GOVERNMENT
PUBLIC UTILITIES PLANNING AND PROJECT MANAGEMENT DEPARTMENT
BUSINESS CASE FOR: NCWRF Compliance Assurance Project - 73950.1
Hazen & Sawyer initial CEI Services via amendment to work order
NEXUS TO MASTER PLAN: Wastewater MP - Section 8, Table 8-2, page 1 of 5, line 24.
FY'10 Budgeted Amount: $8.5M
1. Initiative action and recommendation - underlined and italics below
Recommendation to award a construction contract (Bid #10-5446) to D.N. Higgins, Inc., in
the amount of $8,683,000.00; award a pre-negotiated direct purchase odor control package
in the amount of $1,310,229.00 to Siemens; amend emdneerinf! services Work Order HS-FT-
3785-07-03 in the amount of $300,000.00 for initial construction emIineerinf! and insoection
services in the time and materials not to exceed amount of $300,000.00; and approve the
necessary budget amendment(s) for the North County Water Reclamation Facility
Compliance Assurance project, Project Number 73950.1.
2. Benefits of the initiative action
To provide inspection services to ensure that the NCWRF is upgraded into full
compliance with all local, state, and federal rules, ordinances and laws, and earn the
Big Cypress Basin grant of $288,000.00
3. Risk of not takinQ the action
Risk potential non-compliance issues or inefficiencies. Risk that the construction
does not adhere to the contract. Will lose the grant.
4. Why is this action the best value solution
It is always the best value solution have full time inspection services on a large
critical project like this to bring the plant into full compliance.
5. Other option to the action
None
6. What criteria does this initiative address (e.Q., Public Health. Safety. AUIR.
Compliance, meets demand, etc...)
Compliance, safety, meet demand, cost to correct avoidance, free funding.
Name: Peter Schaft, PMP
Title: Senior Project Manager
Date: March 11, 2010