CLB Agenda 09/17/2009CONTRACTORS’
LICENSING
BOARD
AGENDA
September 17, 2009
AGENDA
COLLIER COUNTY CONTRACTORS' LICENSING BOARD
DATE: THURSDAY - SEPTEMBER 17,2009
TIME: 9:00 A.M.
COLLIER COUNTY DEVELOPMENT SERVICES CENTER
2800 N. HORSESHOE DRIVE, ROOM(S) 609 - 610
NAPLES, FL. 34104
ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE
PROCEEDINGS PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM
RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THAT TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
I. ROLL CALL
II. ADDITIONS OR DELETIONS:
III. APPROVAL OF AGENDA:
IV. APPROVAL OF MINUTES:
V. DISCUSSION:
(A) Review Upcoming Fee Schedule (Section 2.1.5.)
VI. NEW BUSINESS:
VII. OLD BUSINESS:
VIII. PUBLIC HEARINGS:
IX. REPORTS:
X. NEXT MEETING DATE:
WEDNESDAY OCTOBER 21, 2009
W. HARMON TURNER BUILDING, 3RD FLOOR
(COMMISSIONERS MEETING ROOM)
3301 E. TAMIAMI TRAIL
NAPLES, FL. 34112
(COURTHOUSE COMPLEX)
COLLIER COUNTY
CONTRACTOR LICENSING
SECTION 1
INTRODUCTION
PMG Associates, Inc. (PMGA) was engaged by the Collier County Community Development
Department to conduct a review of the current Contractor Licensing Fee Schedule and make the
necessary recommendations for revision. This analysis is part of an overall examination of all
fees for Building, Planning and Inspection efforts.
The functions to be included are:
. Actual cost determination
. Fee Analysis
The methodology used for this analysis identifies the cRgtg required to perform the service and
the fees charged for the provision of that service. At1}\lal~~~epancies between the costs incurred
and the revenue generated is defined. /' IlL .
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The following sections describe the methodolq~y in ~~.~ail, perform the calculations and provide
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dl'll' SI1CTION 2
ADEQUA~IPF~URRENTRATESTRUCTURE
h,'
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Collier County imposes a fee for the' issuance of Contractors Licenses. There are three separate
categories of Contractor licenses: a regular Contractor, a Specialty Contractor and a Journeyman.
A Contractor and Specialty license allows one to conduct business with customers as a stand
alone entity, a contractor with only a journeyman's license can only work under a Contractor's
supervision. Specialty licenses can operate only within the defined scope of their qualifications.
Fee Methodology:
The fee is levied based on the type and classification of the license needed.
1
Catcuory Amount
~ .
SOCIal Secun Matchm
Retirement Re lar
Health Insurance
Life Insurance Short and Lon Term
Worker's Com ensation Regular
Er 457 Deferred Com ensation
Reserve for Salary Adjustment
$ 27,682
$ 36,510
$ 84,432
$ 1,266
$ 6,900
$ 1,000
$ 54
The typical method for estimating these costs, especially for planning purposes, is as a
percentage of Direct Salary Costs. The appropriate rates were obtained from the Finance
Department of CDES. For this study, the Fringe Benefit/Salary Overhead rate is 43.74%
($157,844/$360,856).
Indirect & Support Overhead Costs:
Other Divisions of Collier County Community Dev~~~pment Department supply Internal
Support Services to the Permitting and Licensing:pl~sion. These services support the
operation, but cannot be assigned to a particulCililicens'~J\:Jhe items in this category are
identified in the following table. ,!hk!. i
. ill
q
Buildin and Utilities
Contractual Non-BCC Su ort Services
Allocation Facilities Related
Allocation Financial and Purchasin
Allocation County Attorne
Allocation Mana er's Office and BCC
Transfer - IT Ex enses
Transfer - HR Ex enses
Debt Service
Records and Addressin
$ 13,467
$ 31,111
$ 6,604
$ 13,006
$ 11 ,845
$ 13,317
$ 43,393
$ 8,088
$ 43,452
$127,570
3
The Operational Expenses for the Contractor's Licensing Division are expressed as a
function of the total Direct Personnel Expenses. Total Direct Personnel Expense are
defined as Regular Salary plus the Fringe Benefits/Salary Overhead defined earlier.
The total Salary Cost for the division is $518,700, which adds the two figures.
Operational Expenses, as defined above, are $457,138. Therefore the Operational
Expenses Rate is 88.13%, providing an overall multiplier of 1.88.
Total Cost:
The total cost of issuing the average license is determined by adding all of the various
cost items to arrive at a total. The following table provides the calculation. The amount
of time spent by each person on a certain type of license was determined after conducting
interviews with at least one person in each category. The category "Licensing
Compliance" refers to the amount of time needed to review and verify information on a
new or renewal application form. This takes longer for a Contractor's license than a
journeyman's license and longer for a new application than a renewal application.
4
SECTION 3
CALCULATION OF FEES
New Licenses
Personnel Costs
Customer Service
Licensin Com liance
Su ervisory Personnel
Subtotal
Frin e Benefits/Sal
$19.48
$20.98
$31.62
1.0
0.5
0.1
1.6
$19.48
$10.49
$ 3.16
$33.13
$14.49
II" h.
"I:':~I!RI48
l;'$20.98
1$31.62
2.0
2.0
0.5
4.5
$ 38.96
$ 41.96
$ 15.81
$ 96.73
$ 42.31
$l9.48
$20.98
$31.62
2.0
1.5
0.5
4.0
$ 38.96
$ 31.47
$ 15.81
$ 86.24
$ 37.72
5
Renewal Licenses
Personnel Costs
Customer Service
Licensin Com liance
Su ervisory Personnel
Subtotal
Frin e Benefits/Sal
$19.48
$20.98
$31.62
0.75
0.25
0.1
1.1
$ 14.61
$ 5.25
$ 3.16
$23.02
$10.07
CLE Renewal Contractor
Personnel Costs
Customer Service
Licensin Com liance
Su ervisory Personnel
Subtotal
Frin e Benefits/Sal
1.5
1.1
0.25
2.75
$ 29.22
$ 23.08
$ 7.91
$ 60.20
$ 26.33
$19.48
$20.98
$31.62
1.5
1.0
0.1
2.6
$ 29.22
$ 20.98
$ 3.16
$ 53.36
$ 23.34
6
Other Services
$19.48
$20.98
$31.62
1.0
0.0
0.1
1.1
$19.48
$ 0.00
$ 3.16
$22.64
$ 9.90
Personnel Costs
Customer Service
Licensin Com liance
Su ervisory Personnel
Subtotal
Frin e Benefits/Sal
1.0
1.0
0.1
2.1
$ 19.48
$ 20.98
$ 3.16
$ 43.62
$ 19.08
Personnel Costs
Customer Service
Licensin Com liance
Su ervisory Personnel
Subtotal
Frin e Benefits/Sal
$19.48
$20.98
$31.62
0.50
0.25
0.1
1.1
$ 9.74
$ 5.25
$ 3.16
$18.15
$ 7.94
7
Support Services:
Services such as Change of Status, Pictures, Laminating, and Duplicate cards are
increased on a pro rata basis.
Recommended Fees:
C 'fi
fC
(Ann I)
ertl lcates 0 ompetency ua
License Current Proposed
Contractor
Initial Fee $150.00 $265.00
Renewal $100.00 $165.00
Specialty Contractor
Initial Fee $135.00 $235.00
Renewal $ 85.00 $145.00
Journeyman .,1<
Initial Fee $ 50.00 ii' 'illb $ 90.00
Renewal $ 25.00'" 'qlh $ 65.00
!Jlh .I, ;'
Dormant Certificates of Competency (~U~l~Ii!I\P'
,<- 1
License
Contractor
S ecialty Contractor
Penalt Fees after 9/30
Pro osed
$150.00
$150.00
$20 er month
Reinstatement of Delinquent License
License Current Proposed
Contractor $150.00 $265.00
Specialty Contractor $135.00 $235.00
Journeyman $ 50.00 $ 90.00
Examination Administrative Fee $100.00 $150.00
8
Other Fees:
Fee Current Proposed
Letters of Reciprocity $25.00 $ 62.00
Contractors Change of Status $10.00 $ 10.00
Registration of State Contractors $10.00 $ 50.00
Pictures $ 2.00 $ 2.00
Laminating $ 1.00 $ 1.00
Temporary Contractor's License $25.00 $ 62.00
Copies of Experience Letters $35.00 $ 35.00
Duplicate or Replacement Cards $25.00 $ 25.00
Second entity Fee $50.00 $118.00
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COLLIER COUNTY
CONTRACTOR LICENSING
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SPfl
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SECTION 1
INTRODUCTION
PMG Associates, Inc. (PMGA) was engaged by the Collier County Community Development
Department to conduct a review of the current Contractor Licensing Fee Schedule and make the
necessary recommendations for revision. This analysis is part of an overall examination of all
fees for Building, Planning and Inspection efforts.
The functions to be included are:
. Actual cost determination
. Fee Analysis
The methodology used for this analysis identifies the cqsts required to perform the service and
the fees charged for the pr?vision of that service. ~~jal~ftrepancies between the costs incurred
and the revenue generated IS defined. , (, '1111;,
"I" + '
lllul"
The following sections describe the methodolRW in'~il, perform the calculations and provide
findings and recommendations.I:'!Illlih ,1i
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"lit, ih S~CTION 2
ADEQUA~IOF ~URRENT RATE STRUCTURE
Ii, j'
1"-
'.i.'!
Collier County imposes a fee for the' issuance of Contractors Licenses. There are three separate
categories of Contractor licenses: a regular Contractor, a Specialty Contractor and a Journeyman.
A Contractor and Specialty license allows one to conduct business with customers as a stand
alone entity, a contractor with only a journeyman's license can only work under a Contractor's
supervision. Specialty licenses can operate only within the defined scope of their qualifications.
Fee Methodology:
The fee is levied based on the type and classification of the license needed.
1
Average Cost of Service:
The Methodology used to determine the service costs for the issuance of Contractor Licenses
required the identification of all of the personnel costs associated with an average fee and all of
indirect costs that are necessary to provide service.
Personnel Costs include all of the employees that contribute to the issuance of a permit. This
listing includes the Customer Service personnel who take the application and file all records.
The next employee class is Licensing Compliance Officers who are responsible for investigating
any complaints against Contractors and verifying the accuracy of applications. Supervisory
personnel such as the Section Manager are also necessary to insure that all polices are met and
the license is issued accurately.
To establish the amount of time spent on the average issuance of a Contractors License, records
were examined and interviews were conducted with the appropriate personnel. This process led
to the determination of the average amount of time required by each employee class for a permit.
Direct Costs are established by multiplying the hours by lhe,average salary rate for the employee
class. This average salary was provided using the recQfd~\~ystem of the County.
Actual Cost Determination:
The fee schedule was analyzed based odltnell\\we materials needed to provide the
issuance of a c~rtificate of opera~~Rij'f\ In:l~adlYlon to this, fringe benefits and direct
charges are consIdered. Jlll" :1', 'V
'11\i'''illlW'
,mlh !I!
An analysis of indirect q}f~fheaaIIFd~S\ are included, covering the support services
required that are not directly ~~ed~o providing the service.
l i ~ r f '
,
q;
Salary Costs
The basis for the fee schedule development is the allocation of the time that it takes each
individual employee to complete the assigned tasks. These costs are expressed as an
hourly rate based on the employee classification and the rate paid to those persons in that
class.
The total amount of Direct Personnel Salary for the Contractors Licensing Division is
$360,858.
Fringe Benefits/Salary Overhead:
This category is defined as the fees that are added to the Direct Salary Cost due to
Government regulation or benefits granted to employees, often contractually. The fees
and the associated amounts are found in the following table
2
Catcgory Amount
$ 27,682
$ 36,510
$ 84,432
$ 1,266
$ 6,900
$ 1,000
$ 54
The typical method for estimating these costs, especially for planning purposes, is as a
percentage of Direct Salary Costs. The appropriate rates were obtained from the Finance
Department of CDES. For this study, the Fringe Benefit/Salary Overhead rate is 43.74%
($157,844/$360,856).
Indirect & Support Overhead Costs:
Other Divisions of Collier County Community DeveLopment Department supply Internal
Support Services to the Permitting and Licensing;~:)il~\~ion. These services support the
operation, but cannot be assigned to a particul~'ticens~.I}}Jhe items in this category are
identified in the following table. "\",'
~ ~ ti
"~\. t
Buildin and Utilities
Contractual Non-BCC Su ort Services
Allocation Facilities Related
Allocation Financial and Purchasin
Allocation Coun Attome
Allocation Mana er's Office and BCC
Transfer - IT Ex enses
Transfer - HR Ex enses
Debt Service
Records and Addressin
$ 13,467
$ 31,111
$ 6,604
$ 13,006
$ 11 ,845
$ 13,317
$ 43,393
$ 8,088
$ 43,452
$0
3
The Operational Expenses for the Contractor's Licensing Division are expressed as a
function of the total Direct Personnel Expenses. Total Direct Personnel Expense are
defined as Regular Salary plus the Fringe Benefits/Salary Overhead defined earlier.
The total Salary Cost for the division is $518,700, which adds the two figures.
Operational Expenses, as defined above, are $329,568. Therefore the Operational
Expenses Rate is 63.54%, providing an overall multiplier of 1.6354.
Total Cost:
The total cost of issuing the average license is determined by adding all of the various
cost items to arrive at a total. The following table provides the calculation. The amount
of time spent by each person on a certain type of license was determined after conducting
interviews with at least one person in each category. The category "Licensing
Compliance" refers to the amount of time needed to review and verify information on a
new or renewal application form. This takes longer for a Contractor's license than a
journeyman's license and longer for a new application than a renewal application.
4
SECTION 3
CALCULATION OF FEES
New Licenses
Personnel Costs
Customer Service
Licensing Com liance
Su ervisory Personnel
Subtotal
Frin e Benefits/Sal
$19.48
$20.98
$31.62
1.0
0.5
0.1
1.6
$19.48
$10.49
$3.16
$33.13
$14.49
2.0 $ 38.96
2.0 $ 41.96
0.5 $ 15.81
4.5 $ 96.73
$ 42.31
Personnel Costs
Customer Service
Licensin Compliance
Su ervisory Personnel
Subtotal
Frin e Benefits/Salar Overhead
$19.48
$20.98
$31.62
2.0
1.5
0.5
4.0
$ 38.96
$ 31.47
$ 15.81
$ 86.24
$ 37.72
5
Renewal Licenses
Personnel Costs
Customer Service
Licensin Com liance
Su ervisory Personnel
Subtotal
Frin e Benefits/Sal
$19.48
$20.98
$31.62
0.75
0.25
0.1
1.1
$ 14.61
$ 5.25
$3.16
$23.02
$10.07
CLE Renewal Contractor
1.5 $ 29.22
1.1 $ 23.08
0.25 $ 7.91
2.75 $ 60.20
$ 26.33
$19.48 1.5 $ 29.22
$20.98 1.0 $ 20.98
$31.62 0.1 $ 3.16
2.6 $ 53.36
43.74% $ 23.34
6
Other Services
$19.48
$20.98
$31.62
1.0
0.0
0.1
1.1
$19.48
$ 0.00
$ 3.16
$22.64
$ 9.90
Personnel Costs
Customer Service
Licensing Com liance
Su ervisory Personnel
Subtotal
Frin e Benefits/Sal
1.0
1.0
0.1
2.1
$ 19.48
$ 20.98
$ 3.16
$ 43.62
$ 19.08
$19.48
$20.98
$31.62
0.50
0.25
0.1
1.1
$ 9.74
$ 5.25
$ 3.16
$18.15
$ 7.94
7
Support Services:
Services such as Change of Status, Pictures, Laminating, and Duplicate cards are
increased on a pro rata basis.
Recommended Fees:
Certificates of Com etenc (Annual):
License
Contractor
Initial Fee
Renewal
S ecial Contractor
Initial Fee
Renewal
Journeyman
Initial Fee
Renewal
Current
Pro osed
$150.00
$100.00
$230.00
$145.00
$135.00
$ 85.00
$205.00
$125.00
$ 80.00
$ 55.00
Pro osed
$130.00
$130.00
$20 er month
Reinstatement of Delinquent License
License Current Proposed
Contractor $150.00 $230.00
Specialty Contractor $135.00 $205.00
Journeyman $ 50.00 $ 80.00
Examination Administrative Fee $100.00 $130.00
8
Other Fees:
Current
$25.00
$10.00
$10.00
$ 2.00
$ 1.00
$25.00
$35.00
$25.00
$50.00
Pro osed
$ 55.00
$ 10.00
$ 45.00
$ 2.00
$ 1.00
$ 55.00
$ 35.00
$ 25.00
$105.00
9
Contractor Licensing Fee Proposals
Certificates of Competency (Annual):
License Current A ug 19 Initial Sept 9 DSAC Sept 17 CLB
Contractor
Initial Fee $150.00 $265.00 $265.00 $230.00
Renewal $100.00 $165.00 $165.00 $145.00
Specialty Contractor
Initial Fee $135.00 $235.00 $235.00 $205.00
Renewal $85.00 $145.00 $145.00 $125.00
Journeyman
Initial Fee $50.00 $90.00 $90.00 $80.00
Renewal $25.00 $65.00 $65.00 $55.00
Donnant Certificates of Competency (Annual)
License Current Au 19 Initial Se t 9 DSAC Se t 17 CLB
Contractor $100.00 $150.00 $150.00 $130.00
S cia Contractor $85.00 $150.00 $150.00 $130.00
Pena Fees after 9/30 $10 r month $20 r month $20 r month $20 r month
Reinstatement of Delinquent License
License Current Aug 19 Initial Sept 9 DSAC Sept 17 CLB
Contractor $150.00 $265.00 $265.00 $230.00
Specialty Contractor $135.00 $235.00 $235.00 $205,00
Journeyman $50.00 $90.00 $90.00 $80.00
Examination Administrative Fee $100.00 $150.00 $150.00 $130.00
Other Fees:
Fee Current Aug 19 Initial Sept 9 DSAC Sept 17 CLB
LettersofRec~rocity $25.00 $62.00 $62.00 $55.00
Contractors Change of Status $10.00 $20.00 $10.00 $10.00
Registration of State Contractors $10.00 $50.00 $50.00 $45.00
Pictures $2.00 $4.00 $2.00 $2.00
Laminating $1.00 $2.00 $1.00 $1. 00
Temporary Contractor's License $25.00 $62.00 $62.00 $55.00
Copies of Experience Letters $35.00 $50.00 $35.00 $35.00
Duplicate or Replacement Cards $25.00 $50.00 $25.00 $25.00
Second entity Fee $50.00 $118.00 $118.00 $105.00
CDES Business Office Draft 091509
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CONTRACTORS' LICENSING BOARD
RESOLUTION NO. 2009-
A RESOLUTION OF THE CONTRACTORS' LICENSING
BOARD OF COLLIER COUNTY, FLORIDA, SETTING
FORTH ITS POSITION ON THE FEES CHARGED FOR
CERTAIN CONTRACTOR LICENSING SERVICES AND
PROVIDING GUIDANCE AND ADVICE TO THE BOARD
OF COUNTY COMMISSIONERS AS REQUIRED BY
ORDINANCE 90-105, AS AMENDED.
WHEREAS, Collier County Ordinance 90-105, as amended specifies certain
duties for the Collier County Contractors' Licensing Board (hereafter CLB). Among those
duties is recommending changes in said ordinance and the rules surrounding it to the
Board of County Commissioners (hereafter the BCC). This resolution is in furtherance of
that duty; and
WHEREAS, at the CLB regular meeting on August 19, 2009, the CLB was
requested by County staff to review the current schedule of contractors' licensing fees
charged by Collier County; and
WHEREAS, at that meeting and the special meeting of September 17,2009, the
CLB carefully reviewed and discussed those fees in a public forum and reached
consensus on a recommendation to the BCC. The fees that were reviewed are attached
to this resolution; and
WHEREAS, the CLB found as follows:
1. The fees set out within the attached new fee schedule are fair and reasonable.
2. The extremely poor state of current economic conditions for the construction
industry makes this a difficult time to raise fees charged to an industry that
suffering from this economic downturn. However, the level of service provided by
the Contractors' licensing and enforcement departments should not be reduced
due to economic conditions because its enforcement activities are critical to the
protection of the health, safety and welfare of the citizens of Collier County.
Therefore, the CLB finds that proposed fee increases are the minimum
necessary to protect the health safety and welfare of the citizens of Collier
County, Florida.
NOW THEREFORE BE IT RESOLVED BY THE CONTRACTOR LICENSING BOARD
OF COLLIER COUNTY, FLORIDA, at a special called meeting on this 1 ih day of
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September 17, 2009
September, 2009, that it has been demonstrated to the CLB that the current fee
schedule does not cover the cost to operate the Contractors Licensing Dept. Therefore,
the CLB recommends that the BCC favorably act on the proposed fee increase so that
there is no impairment of the ability of the Contractors' Licensing and Enforcement
department to function at its current level of service as the increased fees are deemed
necessary to maintain the level of service, the CLB hereby supports such increase in
fees.
This Resolution adopted after second and majority vote favoring same this 17th day of
September, 2009.
CONTRACTOR LICENSING BOARD
OF COLLIER COUNTY, FLORIDA
ATTEST:
By
By:
RICHARD JOSLIN, CHAIRMAN
Michael Ossorio
Clerk to the CLB
Approved as to form and legal sufficiency:
By:
Patrick H. Neale
Attorney to the Board