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CLB Agenda 09/17/2009CONTRACTORS’ LICENSING BOARD AGENDA September 17, 2009 AGENDA COLLIER COUNTY CONTRACTORS' LICENSING BOARD DATE: THURSDAY - SEPTEMBER 17,2009 TIME: 9:00 A.M. COLLIER COUNTY DEVELOPMENT SERVICES CENTER 2800 N. HORSESHOE DRIVE, ROOM(S) 609 - 610 NAPLES, FL. 34104 ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDINGS PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THAT TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. I. ROLL CALL II. ADDITIONS OR DELETIONS: III. APPROVAL OF AGENDA: IV. APPROVAL OF MINUTES: V. DISCUSSION: (A) Review Upcoming Fee Schedule (Section 2.1.5.) VI. NEW BUSINESS: VII. OLD BUSINESS: VIII. PUBLIC HEARINGS: IX. REPORTS: X. NEXT MEETING DATE: WEDNESDAY OCTOBER 21, 2009 W. HARMON TURNER BUILDING, 3RD FLOOR (COMMISSIONERS MEETING ROOM) 3301 E. TAMIAMI TRAIL NAPLES, FL. 34112 (COURTHOUSE COMPLEX) COLLIER COUNTY CONTRACTOR LICENSING SECTION 1 INTRODUCTION PMG Associates, Inc. (PMGA) was engaged by the Collier County Community Development Department to conduct a review of the current Contractor Licensing Fee Schedule and make the necessary recommendations for revision. This analysis is part of an overall examination of all fees for Building, Planning and Inspection efforts. The functions to be included are: . Actual cost determination . Fee Analysis The methodology used for this analysis identifies the cRgtg required to perform the service and the fees charged for the provision of that service. At1}\lal~~~epancies between the costs incurred and the revenue generated is defined. /' IlL . I:. 'IF ,'lh,....;b .J 'I .' The following sections describe the methodolq~y in ~~.~ail, perform the calculations and provide fi d. d d . k.",h' m mgs an recommen atlOns. lj'\'llll\ .f '\,i' .qp ,lll)l: '1' . 4. II II' '}ti~~t1;i~falf-t~) , r $1 .\ 1 :,; ;i ' '_ "-.~ ~ i .\ i. _ - - "-y' dl'll' SI1CTION 2 ADEQUA~IPF~URRENTRATESTRUCTURE h,' ~ h( ~~ q Collier County imposes a fee for the' issuance of Contractors Licenses. There are three separate categories of Contractor licenses: a regular Contractor, a Specialty Contractor and a Journeyman. A Contractor and Specialty license allows one to conduct business with customers as a stand alone entity, a contractor with only a journeyman's license can only work under a Contractor's supervision. Specialty licenses can operate only within the defined scope of their qualifications. Fee Methodology: The fee is levied based on the type and classification of the license needed. 1 Catcuory Amount ~ . SOCIal Secun Matchm Retirement Re lar Health Insurance Life Insurance Short and Lon Term Worker's Com ensation Regular Er 457 Deferred Com ensation Reserve for Salary Adjustment $ 27,682 $ 36,510 $ 84,432 $ 1,266 $ 6,900 $ 1,000 $ 54 The typical method for estimating these costs, especially for planning purposes, is as a percentage of Direct Salary Costs. The appropriate rates were obtained from the Finance Department of CDES. For this study, the Fringe Benefit/Salary Overhead rate is 43.74% ($157,844/$360,856). Indirect & Support Overhead Costs: Other Divisions of Collier County Community Dev~~~pment Department supply Internal Support Services to the Permitting and Licensing:pl~sion. These services support the operation, but cannot be assigned to a particulCililicens'~J\:Jhe items in this category are identified in the following table. ,!hk!. i . ill q Buildin and Utilities Contractual Non-BCC Su ort Services Allocation Facilities Related Allocation Financial and Purchasin Allocation County Attorne Allocation Mana er's Office and BCC Transfer - IT Ex enses Transfer - HR Ex enses Debt Service Records and Addressin $ 13,467 $ 31,111 $ 6,604 $ 13,006 $ 11 ,845 $ 13,317 $ 43,393 $ 8,088 $ 43,452 $127,570 3 The Operational Expenses for the Contractor's Licensing Division are expressed as a function of the total Direct Personnel Expenses. Total Direct Personnel Expense are defined as Regular Salary plus the Fringe Benefits/Salary Overhead defined earlier. The total Salary Cost for the division is $518,700, which adds the two figures. Operational Expenses, as defined above, are $457,138. Therefore the Operational Expenses Rate is 88.13%, providing an overall multiplier of 1.88. Total Cost: The total cost of issuing the average license is determined by adding all of the various cost items to arrive at a total. The following table provides the calculation. The amount of time spent by each person on a certain type of license was determined after conducting interviews with at least one person in each category. The category "Licensing Compliance" refers to the amount of time needed to review and verify information on a new or renewal application form. This takes longer for a Contractor's license than a journeyman's license and longer for a new application than a renewal application. 4 SECTION 3 CALCULATION OF FEES New Licenses Personnel Costs Customer Service Licensin Com liance Su ervisory Personnel Subtotal Frin e Benefits/Sal $19.48 $20.98 $31.62 1.0 0.5 0.1 1.6 $19.48 $10.49 $ 3.16 $33.13 $14.49 II" h. "I:':~I!RI48 l;'$20.98 1$31.62 2.0 2.0 0.5 4.5 $ 38.96 $ 41.96 $ 15.81 $ 96.73 $ 42.31 $l9.48 $20.98 $31.62 2.0 1.5 0.5 4.0 $ 38.96 $ 31.47 $ 15.81 $ 86.24 $ 37.72 5 Renewal Licenses Personnel Costs Customer Service Licensin Com liance Su ervisory Personnel Subtotal Frin e Benefits/Sal $19.48 $20.98 $31.62 0.75 0.25 0.1 1.1 $ 14.61 $ 5.25 $ 3.16 $23.02 $10.07 CLE Renewal Contractor Personnel Costs Customer Service Licensin Com liance Su ervisory Personnel Subtotal Frin e Benefits/Sal 1.5 1.1 0.25 2.75 $ 29.22 $ 23.08 $ 7.91 $ 60.20 $ 26.33 $19.48 $20.98 $31.62 1.5 1.0 0.1 2.6 $ 29.22 $ 20.98 $ 3.16 $ 53.36 $ 23.34 6 Other Services $19.48 $20.98 $31.62 1.0 0.0 0.1 1.1 $19.48 $ 0.00 $ 3.16 $22.64 $ 9.90 Personnel Costs Customer Service Licensin Com liance Su ervisory Personnel Subtotal Frin e Benefits/Sal 1.0 1.0 0.1 2.1 $ 19.48 $ 20.98 $ 3.16 $ 43.62 $ 19.08 Personnel Costs Customer Service Licensin Com liance Su ervisory Personnel Subtotal Frin e Benefits/Sal $19.48 $20.98 $31.62 0.50 0.25 0.1 1.1 $ 9.74 $ 5.25 $ 3.16 $18.15 $ 7.94 7 Support Services: Services such as Change of Status, Pictures, Laminating, and Duplicate cards are increased on a pro rata basis. Recommended Fees: C 'fi fC (Ann I) ertl lcates 0 ompetency ua License Current Proposed Contractor Initial Fee $150.00 $265.00 Renewal $100.00 $165.00 Specialty Contractor Initial Fee $135.00 $235.00 Renewal $ 85.00 $145.00 Journeyman .,1< Initial Fee $ 50.00 ii' 'illb $ 90.00 Renewal $ 25.00'" 'qlh $ 65.00 !Jlh .I, ;' Dormant Certificates of Competency (~U~l~Ii!I\P' ,<- 1 License Contractor S ecialty Contractor Penalt Fees after 9/30 Pro osed $150.00 $150.00 $20 er month Reinstatement of Delinquent License License Current Proposed Contractor $150.00 $265.00 Specialty Contractor $135.00 $235.00 Journeyman $ 50.00 $ 90.00 Examination Administrative Fee $100.00 $150.00 8 Other Fees: Fee Current Proposed Letters of Reciprocity $25.00 $ 62.00 Contractors Change of Status $10.00 $ 10.00 Registration of State Contractors $10.00 $ 50.00 Pictures $ 2.00 $ 2.00 Laminating $ 1.00 $ 1.00 Temporary Contractor's License $25.00 $ 62.00 Copies of Experience Letters $35.00 $ 35.00 Duplicate or Replacement Cards $25.00 $ 25.00 Second entity Fee $50.00 $118.00 9 "- ,9 0 ~ ~ 0 ~ ~ 0 Ii:: ~ 0'1 .- ,- Go'7 ~ .... 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(PMGA) was engaged by the Collier County Community Development Department to conduct a review of the current Contractor Licensing Fee Schedule and make the necessary recommendations for revision. This analysis is part of an overall examination of all fees for Building, Planning and Inspection efforts. The functions to be included are: . Actual cost determination . Fee Analysis The methodology used for this analysis identifies the cqsts required to perform the service and the fees charged for the pr?vision of that service. ~~jal~ftrepancies between the costs incurred and the revenue generated IS defined. , (, '1111;, "I" + ' lllul" The following sections describe the methodolRW in'~il, perform the calculations and provide findings and recommendations.I:'!Illlih ,1i , i$- -'{jp q"- x JlllHi I ill, '11 l!' '-q.L..: t Iii I ~ ~ ~ f t [~$ {j f > ~~>~ ~p /d''Ililk!i, "lit, ih S~CTION 2 ADEQUA~IOF ~URRENT RATE STRUCTURE Ii, j' 1"- '.i.'! Collier County imposes a fee for the' issuance of Contractors Licenses. There are three separate categories of Contractor licenses: a regular Contractor, a Specialty Contractor and a Journeyman. A Contractor and Specialty license allows one to conduct business with customers as a stand alone entity, a contractor with only a journeyman's license can only work under a Contractor's supervision. Specialty licenses can operate only within the defined scope of their qualifications. Fee Methodology: The fee is levied based on the type and classification of the license needed. 1 Average Cost of Service: The Methodology used to determine the service costs for the issuance of Contractor Licenses required the identification of all of the personnel costs associated with an average fee and all of indirect costs that are necessary to provide service. Personnel Costs include all of the employees that contribute to the issuance of a permit. This listing includes the Customer Service personnel who take the application and file all records. The next employee class is Licensing Compliance Officers who are responsible for investigating any complaints against Contractors and verifying the accuracy of applications. Supervisory personnel such as the Section Manager are also necessary to insure that all polices are met and the license is issued accurately. To establish the amount of time spent on the average issuance of a Contractors License, records were examined and interviews were conducted with the appropriate personnel. This process led to the determination of the average amount of time required by each employee class for a permit. Direct Costs are established by multiplying the hours by lhe,average salary rate for the employee class. This average salary was provided using the recQfd~\~ystem of the County. Actual Cost Determination: The fee schedule was analyzed based odltnell\\we materials needed to provide the issuance of a c~rtificate of opera~~Rij'f\ In:l~adlYlon to this, fringe benefits and direct charges are consIdered. Jlll" :1', 'V '11\i'''illlW' ,mlh !I! An analysis of indirect q}f~fheaaIIFd~S\ are included, covering the support services required that are not directly ~~ed~o providing the service. l i ~ r f ' , q; Salary Costs The basis for the fee schedule development is the allocation of the time that it takes each individual employee to complete the assigned tasks. These costs are expressed as an hourly rate based on the employee classification and the rate paid to those persons in that class. The total amount of Direct Personnel Salary for the Contractors Licensing Division is $360,858. Fringe Benefits/Salary Overhead: This category is defined as the fees that are added to the Direct Salary Cost due to Government regulation or benefits granted to employees, often contractually. The fees and the associated amounts are found in the following table 2 Catcgory Amount $ 27,682 $ 36,510 $ 84,432 $ 1,266 $ 6,900 $ 1,000 $ 54 The typical method for estimating these costs, especially for planning purposes, is as a percentage of Direct Salary Costs. The appropriate rates were obtained from the Finance Department of CDES. For this study, the Fringe Benefit/Salary Overhead rate is 43.74% ($157,844/$360,856). Indirect & Support Overhead Costs: Other Divisions of Collier County Community DeveLopment Department supply Internal Support Services to the Permitting and Licensing;~:)il~\~ion. These services support the operation, but cannot be assigned to a particul~'ticens~.I}}Jhe items in this category are identified in the following table. "\",' ~ ~ ti "~\. t Buildin and Utilities Contractual Non-BCC Su ort Services Allocation Facilities Related Allocation Financial and Purchasin Allocation Coun Attome Allocation Mana er's Office and BCC Transfer - IT Ex enses Transfer - HR Ex enses Debt Service Records and Addressin $ 13,467 $ 31,111 $ 6,604 $ 13,006 $ 11 ,845 $ 13,317 $ 43,393 $ 8,088 $ 43,452 $0 3 The Operational Expenses for the Contractor's Licensing Division are expressed as a function of the total Direct Personnel Expenses. Total Direct Personnel Expense are defined as Regular Salary plus the Fringe Benefits/Salary Overhead defined earlier. The total Salary Cost for the division is $518,700, which adds the two figures. Operational Expenses, as defined above, are $329,568. Therefore the Operational Expenses Rate is 63.54%, providing an overall multiplier of 1.6354. Total Cost: The total cost of issuing the average license is determined by adding all of the various cost items to arrive at a total. The following table provides the calculation. The amount of time spent by each person on a certain type of license was determined after conducting interviews with at least one person in each category. The category "Licensing Compliance" refers to the amount of time needed to review and verify information on a new or renewal application form. This takes longer for a Contractor's license than a journeyman's license and longer for a new application than a renewal application. 4 SECTION 3 CALCULATION OF FEES New Licenses Personnel Costs Customer Service Licensing Com liance Su ervisory Personnel Subtotal Frin e Benefits/Sal $19.48 $20.98 $31.62 1.0 0.5 0.1 1.6 $19.48 $10.49 $3.16 $33.13 $14.49 2.0 $ 38.96 2.0 $ 41.96 0.5 $ 15.81 4.5 $ 96.73 $ 42.31 Personnel Costs Customer Service Licensin Compliance Su ervisory Personnel Subtotal Frin e Benefits/Salar Overhead $19.48 $20.98 $31.62 2.0 1.5 0.5 4.0 $ 38.96 $ 31.47 $ 15.81 $ 86.24 $ 37.72 5 Renewal Licenses Personnel Costs Customer Service Licensin Com liance Su ervisory Personnel Subtotal Frin e Benefits/Sal $19.48 $20.98 $31.62 0.75 0.25 0.1 1.1 $ 14.61 $ 5.25 $3.16 $23.02 $10.07 CLE Renewal Contractor 1.5 $ 29.22 1.1 $ 23.08 0.25 $ 7.91 2.75 $ 60.20 $ 26.33 $19.48 1.5 $ 29.22 $20.98 1.0 $ 20.98 $31.62 0.1 $ 3.16 2.6 $ 53.36 43.74% $ 23.34 6 Other Services $19.48 $20.98 $31.62 1.0 0.0 0.1 1.1 $19.48 $ 0.00 $ 3.16 $22.64 $ 9.90 Personnel Costs Customer Service Licensing Com liance Su ervisory Personnel Subtotal Frin e Benefits/Sal 1.0 1.0 0.1 2.1 $ 19.48 $ 20.98 $ 3.16 $ 43.62 $ 19.08 $19.48 $20.98 $31.62 0.50 0.25 0.1 1.1 $ 9.74 $ 5.25 $ 3.16 $18.15 $ 7.94 7 Support Services: Services such as Change of Status, Pictures, Laminating, and Duplicate cards are increased on a pro rata basis. Recommended Fees: Certificates of Com etenc (Annual): License Contractor Initial Fee Renewal S ecial Contractor Initial Fee Renewal Journeyman Initial Fee Renewal Current Pro osed $150.00 $100.00 $230.00 $145.00 $135.00 $ 85.00 $205.00 $125.00 $ 80.00 $ 55.00 Pro osed $130.00 $130.00 $20 er month Reinstatement of Delinquent License License Current Proposed Contractor $150.00 $230.00 Specialty Contractor $135.00 $205.00 Journeyman $ 50.00 $ 80.00 Examination Administrative Fee $100.00 $130.00 8 Other Fees: Current $25.00 $10.00 $10.00 $ 2.00 $ 1.00 $25.00 $35.00 $25.00 $50.00 Pro osed $ 55.00 $ 10.00 $ 45.00 $ 2.00 $ 1.00 $ 55.00 $ 35.00 $ 25.00 $105.00 9 Contractor Licensing Fee Proposals Certificates of Competency (Annual): License Current A ug 19 Initial Sept 9 DSAC Sept 17 CLB Contractor Initial Fee $150.00 $265.00 $265.00 $230.00 Renewal $100.00 $165.00 $165.00 $145.00 Specialty Contractor Initial Fee $135.00 $235.00 $235.00 $205.00 Renewal $85.00 $145.00 $145.00 $125.00 Journeyman Initial Fee $50.00 $90.00 $90.00 $80.00 Renewal $25.00 $65.00 $65.00 $55.00 Donnant Certificates of Competency (Annual) License Current Au 19 Initial Se t 9 DSAC Se t 17 CLB Contractor $100.00 $150.00 $150.00 $130.00 S cia Contractor $85.00 $150.00 $150.00 $130.00 Pena Fees after 9/30 $10 r month $20 r month $20 r month $20 r month Reinstatement of Delinquent License License Current Aug 19 Initial Sept 9 DSAC Sept 17 CLB Contractor $150.00 $265.00 $265.00 $230.00 Specialty Contractor $135.00 $235.00 $235.00 $205,00 Journeyman $50.00 $90.00 $90.00 $80.00 Examination Administrative Fee $100.00 $150.00 $150.00 $130.00 Other Fees: Fee Current Aug 19 Initial Sept 9 DSAC Sept 17 CLB LettersofRec~rocity $25.00 $62.00 $62.00 $55.00 Contractors Change of Status $10.00 $20.00 $10.00 $10.00 Registration of State Contractors $10.00 $50.00 $50.00 $45.00 Pictures $2.00 $4.00 $2.00 $2.00 Laminating $1.00 $2.00 $1.00 $1. 00 Temporary Contractor's License $25.00 $62.00 $62.00 $55.00 Copies of Experience Letters $35.00 $50.00 $35.00 $35.00 Duplicate or Replacement Cards $25.00 $50.00 $25.00 $25.00 Second entity Fee $50.00 $118.00 $118.00 $105.00 CDES Business Office Draft 091509 ~ == o .... ....... = ,.Q .... t-! ....... ~ .... ~ ....... ~ o U ~ 1""'l 1""'l "C == = ~ ~'#- coO ....10 c:: QI l:! 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N (W') ~~::.....:~ ~ ~ ~ 'It'lt 'It fIJ Q,l fIJ = Q,l i:l.o ~ ~ .... o - .... = 'S ~ ... Q,l ..... = Q,l U ..... fIJ o U Ui Iii ~ CONTRACTORS' LICENSING BOARD RESOLUTION NO. 2009- A RESOLUTION OF THE CONTRACTORS' LICENSING BOARD OF COLLIER COUNTY, FLORIDA, SETTING FORTH ITS POSITION ON THE FEES CHARGED FOR CERTAIN CONTRACTOR LICENSING SERVICES AND PROVIDING GUIDANCE AND ADVICE TO THE BOARD OF COUNTY COMMISSIONERS AS REQUIRED BY ORDINANCE 90-105, AS AMENDED. WHEREAS, Collier County Ordinance 90-105, as amended specifies certain duties for the Collier County Contractors' Licensing Board (hereafter CLB). Among those duties is recommending changes in said ordinance and the rules surrounding it to the Board of County Commissioners (hereafter the BCC). This resolution is in furtherance of that duty; and WHEREAS, at the CLB regular meeting on August 19, 2009, the CLB was requested by County staff to review the current schedule of contractors' licensing fees charged by Collier County; and WHEREAS, at that meeting and the special meeting of September 17,2009, the CLB carefully reviewed and discussed those fees in a public forum and reached consensus on a recommendation to the BCC. The fees that were reviewed are attached to this resolution; and WHEREAS, the CLB found as follows: 1. The fees set out within the attached new fee schedule are fair and reasonable. 2. The extremely poor state of current economic conditions for the construction industry makes this a difficult time to raise fees charged to an industry that suffering from this economic downturn. However, the level of service provided by the Contractors' licensing and enforcement departments should not be reduced due to economic conditions because its enforcement activities are critical to the protection of the health, safety and welfare of the citizens of Collier County. Therefore, the CLB finds that proposed fee increases are the minimum necessary to protect the health safety and welfare of the citizens of Collier County, Florida. NOW THEREFORE BE IT RESOLVED BY THE CONTRACTOR LICENSING BOARD OF COLLIER COUNTY, FLORIDA, at a special called meeting on this 1 ih day of ~ -2- September 17, 2009 September, 2009, that it has been demonstrated to the CLB that the current fee schedule does not cover the cost to operate the Contractors Licensing Dept. Therefore, the CLB recommends that the BCC favorably act on the proposed fee increase so that there is no impairment of the ability of the Contractors' Licensing and Enforcement department to function at its current level of service as the increased fees are deemed necessary to maintain the level of service, the CLB hereby supports such increase in fees. This Resolution adopted after second and majority vote favoring same this 17th day of September, 2009. CONTRACTOR LICENSING BOARD OF COLLIER COUNTY, FLORIDA ATTEST: By By: RICHARD JOSLIN, CHAIRMAN Michael Ossorio Clerk to the CLB Approved as to form and legal sufficiency: By: Patrick H. Neale Attorney to the Board