#09-5300 (Southern Sanitation)
AG R E EMENT09-5300
for
"Annual Contract for Emergencv and Scheduled Grease, Sludge and Sewage Hauling"
THIS AGREEMENT, made and entered into on this 9 day of February 2010, by and between
Southern Sanitation lnc, authorized to do business in the State of Florida, whose business
address is P.O. Box 7739, Naples, Florida 34101, hereinafter called the "Contractor" and
Collier County, a political subdivision of the State of Florida, Collier County, Naples,
hereinafter called the "County":
WIT N E SSE T H:
1. COMMENCEMENT.
The contract shall be for an initial two (2) year period, commencing on February 9, 2010,
and terminating on February 8, 2012.
The County may, at its discretion and with the consent of the Contractor, renew the
Agreement under all of the terms and conditions contained in this Agreement for one
(1) additional two (2) year period. The County shall give the Contractor written notice
of the County's intention to extend the Agreement term not less than ten (10) days prior
to the end of the Agreement term then in effect.
2. STATEMENT OF WORK. The Board of County Commissioners deemed three (3) firms
to be pre-qualified and awarded a Contract to each firm. Each awardee will enter into
an Agreement to provide emergency and scheduled grease, sludge and sewage hauling
on an as-needed basis as may be required by the County in accordance with the terms
and conditions of BID#09-5300 and the Contractor's proposal, which is incorporated by
reference and made an integral part of this Agreement. The execution of this Agreement
shall not be a commitment to the Contractor that any work will be awarded to the
Contractor. Rather, this Agreement governs the rights and obligation of the Quotation
procedure outlined in the next paragraphs and all Work undertaken by Contractor for
County pursuant to this Agreement and the procedure during the term and any
extension of the terms of the Agreement.
A. Scheduled Work: All services requested by the County that does not require a one
(1) hour site response will be considered Scheduled Work
. Scheduled Work will be performed on a time and material or lump sum basis
. For Work having a value of $50,000.00 or less, the department may select one of
the Contractors on the contract and obtain a quote. The department shall
Page [ or8
provide a summary of Work to be performed which will afford the selected
Contractor the opportunity to submit a formal quotation for the Work. The
Contractor shall respond with the information sought within seven (7) working
days. Upon reaching a mutually acceptable cost for the Scheduled Work, a
purchase order will be awarded to the selected Contractor.
. For Work having a value over $50,000.00 the department shall solicit quotes
from all Contractors under the contract. The department shall provide a
summary of Work to be performed which will afford the Contractor(s) the
opportunity to submit a formal quotation for the Work. The Contractor (s) shall
respond with the information sought within seven (7) working days. A
purchase order will be awarded to the lowest, responsive and responsible
quoter.
. Scheduled services shall be available between the hours of 7:00 a.m. and 5:30
p.rn., Monday through Friday, excluding County recognized holidays.
. Any equipment not listed in the Contractors proposal must be approved by the
County prior to commencement of work.
. In each Request for Quotation, the County reserves the right to specify the
period of completion and the collection of liquidated damages in the event of
late completion.
B. Emergency Work: All Work requiring a one (1) hour site response. Emergency
Work will be performed on a time and material basis.
. For Emergency Work, the department may select any Contractor on the
contract.
. The Contractor must be available on a twenty-four (24) hour basis, 365 days per
year
. The Contractor must provide the County with an on-call telephone number for
emergency services.
. Contractor must respond on-site within one (1) hour after notification of an
emergency by Collier County personnel
3. THE CONTRACT SUM. The County shall pay the Contractor for the performance of
the Work pursuant to the quoted price offered by the Contractor in his response to a
specific request for Quotation for Scheduled work. Quotes may be based on time and
material or lump sum, in accordance with Exhibit A, Rate Schedule. Emergency Work
shall be paid on time and material basis, in accordance with Exhibit A, Rate Schedule.
Payment will be made upon receipt of a proper invoice and upon approval by the
project manager or his designee, and in compliance with Chapter 218, Fla. Stats.,
otherwise known as the "Local Government Prompt Payment Act".
4. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the
performance of the Work.
Page 2: of8
5. NOTICES. All notices from the County to the Contractor shall be deemed duly served
if mailed or faxed to the Contractor at the following Address:
Southern Sanitation Inc.
Matthew 1'. Beebe, President
P.O. Box 7736
Naples, Florida 34101
239-352-2600
239-352-6600
All Notices from the Contractor to the County shall be deemed duly served if mailed or
faxed to the County to:
Collier County Government Center
Purchasing Department - Purchasing Building
3301 Tamiami Trail, East
Naples, Florida 34112
Attention: Steve Carnell, Purchasing/GS Director
Telephone: 239-252-8371
Facsimile: 239-252-6584
The Contractor and the County may change the above mailing address at any time
upon giving the other party written notification. All notices under this Agreement must
be in writing.
6. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating
a partnership between the County and the Contractor or to constitute the Contractor as
an agent of the County.
7. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.5., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. Payment
for all such permits issued by the County shall be processed internally by the County.
All non-County permits necessary for the prosecution of the Work shall be procured
and paid for by the Contractor. The Contractor shall also be solely responsible for
payment of any and all taxes levied on the Contractor. In addition, the Contractor shall
comply with all rules, regulations and laws of Collier County, the State of Florida, or the
U. S. Government now in force or hereafter adopted. The Contractor agrees to comply
with all laws governing the responsibility of an employer with respect to persons
employed by the Contractor.
8. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to
use in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in
Page J of9
effect or hereafter enacted or adopted. In the event of such violation by the Contractor
or if the County or its authorized representative shall deem any conduct on the part of
the Contractor to be objectionable or improper, the County shall have the right to
suspend the contract of the Contractor. Should the Contractor fail to correct any such
violation, conduct, or practice to the satisfaction of the County within twenty-four (24)
hours after receiving notice of such violation, conduct, or practice, such suspension to
continue until the violation is cured. The Contractor further agrees not to commence
operation during the suspension period until the violation has been corrected to the
satisfaction of the County.
9. TERMINATION. Should the Contractor be found to have failed to perform his
services in a manner satisfactory to the County as per this Agreement, the County may
terminate said agreement for cause; further the County may terminate this Agreement
for convenience with a thirty (30) day written notice. The County shall be sole judge of
non-performance.
10. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as
to race, sex, color, creed or national origin.
11. INSURANCE. The Contractor shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000
Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property
Damage Liability. This shall include Premises and Operations; Independent
Contractors; Products and Completed Operations and Contractual Liability.
B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property
Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned
Vehicles and Employee Non-Ownership.
C. Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of $500,000
for each accident.
Special Requirements: Collier County Government shall be listed as the
Certificate Holder and included as an Additional Insured on the Comprehensive
General Liability Policy.
Current, valid insurance policies meeting the requirement herein identified shall
be maintained by Contractor during the duration of this Agreement. Renewal
certificates shall be sent to the County ten (10) days prior to any expiration date.
There shall be a thirty (30) day notification to the County in the event of
cancellation or modification of any stipulated insurance coverage.
Page 4 of8
Contractor shall insure that all Subcontractors comply with the same insurance
requirements that he is required to meet. The same Contractor shall provide
County with certificates of insurance meeting the required insurance provisions.
D. Pollution Liability Insurance: Coverage shall have a minimum of $1,000,000 per
occurrence bodily injury and property damage.
12. INDEMNIFICATION. To the maximum extent permitted by Florida law, the
Contractor shall indemnify and hold harmless Collier County, its officers and
employees from any and all liabilities, damages, losses and costs, including, but not
limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the
negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone
employed or utilized by the Contractor in the performance of this Agreement. This
indemnification obligation shall not be construed to negate, abridge or reduce any other
rights or remedies which otherwise may be available to an indemnified party or person
described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of
Collier County.
13. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf
of the County by the Waste Water Department.
14. CONFLICT OF INTEREST: Contractor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner
with the performance of services required hereunder. Contractor further represents
that no persons having any such interest shall be employed to perform those services.
15. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the attached
component parts, all of which are as fully a part of the contract as if herein set out
verbatim: Contractor's Proposal, Exhibit A, Rate Schedule, Insurance Certificate, Bid
#09-5300, Scope of Services and Addendum.
16. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this agreement is subject to appropriation by the Board of County
Commissioners.
17. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual
shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other
item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, Collier County Ethics Ordinance No. 2004-05, and County Administrative
Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and/ or any employee of the firm
from contact with County staff for a specified period of time; b. Prohibition by the
Page 50f8
individual and/ or firm from doing business with the County for a specified period of
time, including but not limited to: submitting bids, RFP, and/or quotes; and, c.
immediate termination of any contract held by the individual and/ or firm for cause.
18. IMMIGRATION LAW COMPLIANCE. By executing and entering into this agreement,
the Contractor is formally acknowledging without exception or stipulation that it is fully
responsible for complying with the provisions of the Immigration Reform and Control
Act of 1986 as located at 8 U.s.e. 1324, et seq. and regulations relating thereto, as either
may be amended. Failure by the Contractor to comply with the laws referenced herein
shall constitute a breach of this agreement and the County shall have the discretion to
unilaterally terminate this agreement immediately.
19. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful proposer extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the
discretion of the successful proposer.
20. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement
shall remain in effect.
21. ADDITIONAL ITEMS/SERVICES. Additional items and/ or services may be added to
this contract upon satisfactory negotiation of price by the Contract Manager and
Contractor.
22. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be
attended by representatives of Contractor with full decision-making authority and by
County's staff person who would make the presentation of any settlement reached
during negotiations to County for approval. Failing resolution, and prior to the
commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before an
agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation
shall be attended by representativcs of Contractor with full decision-making authority
and by County's staff person who would make the presentation of any settlement
reached at mediation to County's board for approval. Should either party fail to submit
to mediation as required hereunder, the other party may obtain a court ordcr requiring
mediation under section 44.102, Fla. Stat.
Any suit or action brought by either party to this Agreement against the other party
relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive
jurisdiction on all such matters.
Page G of8
23. PRICING: Pricing shall be inclusive of all costs. Payment shall be full compensation for
all services, labor, tools, equipment, travel and any other items required for project
completion and/ or completion of services.
IN WITNESS WHEREOF, the Contractor and the County, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date and year first above
written.
,'^
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
ATTEST' '" ."
., ",<f/\"~ (".'-:;,"1' "
Dwight E. ~Mek,qetk:u€,Courts
By gi~. tit'1hr .
Dated:" ' 4-, "
ai*ii...i..... ..
"1. ~ ,', 'i,,-., .,'
By:"'"'jt,)J.. Lv ~~
Fred W. Coyle, Chairman
Southern Sanitation Inc.
Contractor
~(~ --Lee? jJ
First Witness
BY:_~ ~
Signat~
!'jm-F beehe (Pf'f s,'dpnf)
Typed signature and title
- t' /?;?, .0,J S
Type/ print witness name
Approved as to form and
legal sufficiency:
County Attorney
"ft
<; ,)~
" c~1I J( , a.d__
Print Name
Page 70f8
Tanker Size
2,500 Gallon Tanker
5,000 Gallon Tanker
10,000 Gallon Tanker
Hourly Sum of all Three Tankers
Exhibit A
Rate Schedule
Scheduled
$ 250.00/hr
$ 250.00/hr
$ 250.00/hr
$ 750.00/hr
Emergency
$ 250.00/hr
$ 250.00/hr
$ 250.00/hr
$750.00/hr
Specialty equipment/ tankers requires prior approval from the County
Page 8 of8
-,~~/
....~~~!:-..
STATE OF FLORIDA
DEPARTMENT OF FINANCIAL SERVICES
DIVISION OF WORKERS' COMPENSATION
* * CERTIFICATE OF ELECTION TO BE EXEMPT FROM FLORIDA WORKERS' COMPENSATION LAW * *
CONSTRUCTION I~DUSTRY EXEMPTION
ALEX SINK
CHIEF FINANCIAL OFFICER
This certifies that the individual listed below has elected to be exempt from Florida Workers' Compensation law.
EFFECTIVE DATE:
09/15/2008
EXPIRATION DATE: 09/15/2010
MATTHEW
PERSON: BEEBE
FEIN: 593717924
BUSINESS NAME AND ADDRESS:
SOUTHERN SANITATION INC
POBOX 7736
NAPLES FL 34120
SCOPES OF BUSINESS OR TRADE:
1- SEPTIC TANKS
-:,."1..
IMPORTANT: Pursuant to Chapter 440 05(14), F.S., an oflicH of a corporation who elects exemption from tbis cllapler by filing a (erlfHcate 01 election under this
section may not recover benefits or compensation under this chapler. Pursuonl In Chapter 440.05(121, F,S., Certificates of election to be exempt... apply only within Ihe
scope of the business or trade listed on the notice 01 election to be exempt. Pursuanl to Chapter 440.115(]3), F.S., Nlltices 01 election 10 be exempl and certificates 01
erection to be exempt shall be subject to revocation ii, at any time after the filing of the notice or the issulInce of the certificate, the person named 011 Ihe notice or
certificate no 10nIJer meelS the requirements 01 this section for issuance of a cerli/ieate_ The department shall revoke a certificate at any lime lor failure of the person
named on the certifiute to meet the requirements 01 this section.
V'lC-252 CERTIFICATE OF ELECTION TO BE EXEMPT REVISED 09-06
QUESTIONS? (8501 413 -160,
PLEASE CUT OUT THE CARO BELOW AND RETAIN FOR FUTURE REFERENCE
STATE OF FLORIDA
DEPARTMENT OF FINANCIAL SERVICES
DIVISION OF WORKERS' COMPENSATION
CONSTRUCTION INOUSTRY
CERTIFICATE OF ELECTION TO BE EXEMPT FROM FLORIDA
WORKERS' COMPENSATION LAW
.:,."
." ..
<",-
EFFECTIVE: 09/15/2008 EXPIRATION DATE: 09/15/2010
PERSON: MATTHEW BEEBE
FEIN: 593717924
BUSINESS NAME AND ADDRESS:
SOUTHERN SANITATION INC
POBOX 7736
NAPLES. Fl 34120
SCOPE OF BUSINESS OR TRADE:
1- SEPTIC TANKS
F IMPORTANT
Pursuant to Chapter 440.05(141, F.S., an officer of a corporation who
o elects exemption from this chapter by filing a certificate of election
L under this section may not recover benefits or compensation under this
D chapter.
H Pursuant to Chapter 440.05(12), F.S., Certificates of election to be
exempt... apply only within the scope of the business or trade listed on
E the notice of eJection to be exempt.
R
E Pursuant to Chapter 440.05(131. F.S., Notices of election to be exempt
and certificates of election to be exempt shall be subject to revocation
if, at any time after the filing of the notice or the issuance of tt1e
certificate, the person named on the notice or certificate no longer meets
the requirements of this section for issuance of a certificate. -The
department shall revoke a certificate at any time for failure of the
person named on the certificate to meet the requirements of this
section.
QUESTIONS? 18501 413-1609
CUT HERE
. Carry bottom portion on the job, keep upper portion for your records.
/;/C-252 CERTIFICATE OF ELECTION TO BE EXEMPT REVISED 09-06
From: Dorothy Vv'illson At: Insurance by Ken Brown Inc FaxID: To: Bd of Commissioners
Date: 3/1912010 08:39 AM Page: 1 of2
:e;;y
~R CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIDDIYYYY)
OP ID OW
SOUTH34 03/19/10
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Insurance By Ken Brown, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
PO Box 948117 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Maitland FL 32794-8117
Phone: 321-397-3870 Fax:321-397-3888 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A Redland Insurance Company 37303
-,
INSURER B North l'o:l.nt. Iosurane. COlllpa.ny 27740
Southern Sanitation Inc INSURER C Rockhill Insurance Co.
P.O. Box 7736 I INSURER D
Naples FL 34101 r~INSLJRER E
,
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HJWE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOlWlTHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH TI1IS CERTIFiCATE MAY BE ISSUED OR
MAY PERTAIN, Tt1E INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIO~JS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
LTR NSR TIPE OF INSURANCE POLICY NUMBER DAT11(~WDDIYYYY) D:tflfl~MIDDIY(YYI LIMITS
GENERAL LIABILITY EACH OCCURRENCE $1,000,000
- 2094117986 11/16/09 11/16/10 PREMISES (E~I;:~CCUrence)
B X ~pMERCIAL GENERAL LIABILITY , 100,000
_ CLAIMS MADE ~ OCCUR MEDEXP(A.r1yoneperson) $5,000
- PCRSONAL & AnV INJURY , 1,000,000
-
- GErjERAL AGGREGATE $ 2,000,000
GEN'l AGGREGATE LIMIT APPLIES PER PRODUCTS. COMP/OP AGG $2,000,000
I POLiCY n ~6 n LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
A 'X ANY AUTO RICFLOO03673 12/15/09 12/15/10 lEa accident) $1/000,000
c-
f- .ALL OWNED AUTOS BODILY INJURY
(Perpllrson) ,
SCHEDULED AUTOS
I-- --.
I-- HIRED AUTOS BODILY INJURY
$
NON-OIMJED AUTOS (Per accident)
I--
I-- PROPERTY DAMAGE $
(peraccidenl)
GARAGE LIABILITY AUTO ONLY - EAACCIDENT ,
q ANY AUTO OTHER THAN EA ACC $
AUTO ONLY AGG .
EXCESS f UMBRELLA LIABILITY EACH OCCURRENCE ,
~ OCCUR D CLAIMS MADE AGGREGATE $
, ,
R ,DEDUCT'SLE ---
,
RETENTION , $
WORKERS COMPENSATION IT~~\.:UMI'TS I I"ER
AND EMPLOYERS' LIABILITY Y/N -.,--.-
ANY PROPRIETORIPARmERIEXECUTIVE 0 ~_EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED?
(MandatorylnNH) EL DISEASE - EA EMPLOYEE ,
If yes, des en be under
SPECI.AL PROVISIONS below E L, DISEASE - POLICY L1MrT $
OTI-lER
C Pollution Liab 03152010 03/15/10 12/15/10 Incident 1,000,000
Trasportation , Aggregate 1,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES J EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
Job /I 09-5300 - Annual Emergency & Sludge HaUling contract; Collier County
Board of County Commissioners is listed as additional insured as respects to
General Liability only. fax 239-2S2-6S97
CERTIFICATE HOLDER
CANCELLATION
Collier county
Board of Commissioners
Attn: Risk Mgmt
3301 E Tamiami Trail
Naples FL 34112
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
COLLIER DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL ~ DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER I'JAMED TO THE LEFT, BUT FAILURE TO 00 SO SHALL
ACORD 25 (2009/01)
The ACORD name and logo are regisfered marks of ACORD
From: Dorothy Wilson At: Insurance by Ken Brown Inc FaxID: To: Bd of Commissioners
Date: 3/19/2010 08:39 AM Page: 2 of 2
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed, A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s),
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s),
DISCLAIMER
This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized
representative or producer, and the certificate holder, nor does it affirmatively or negatively amend,
extend or alter the coverage afforded by the policies listed thereon,
ACORD 25 (2009/01)
ITEM NO.:lO ....~.1./ 0\ L\ ~)!.rli:,;i'U:
'.. j,'j 1,''',1 i'
FILE NO.:
iC
" ) r'-:-\:;[\I ''. I'~ /,
, , L'~ 1,' .
~DAmE:_ RECEIVED:
1'-\:-'
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1~ r" '-i - f,' I,
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',. : 2
Re:
Contract: #09-5300 "Emergency and Sch
and Sewage Hauling"
.p ,~..4-
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ROUTED TO:
DO NOT WRITE ABOVE THIS LINE
REQUEST FOR LEGAL SERVICES
Date:
February 9,2010
Office of the County Attorney / SL1f'
Attention: Jeff Klatzkow /
To:
From:
Dianna Perryman., Contract Specialist
Purchasing Department, Extension 4270
se, Slud9r,. {) J-
~lt'~ cU),'vL1
r~. 13/ ( J-V
.}-V -,y1 ~/ ~.*~
BACKGROUND OF REQUEST:~S '/'0 V1' ;/-
This Contract was approved by the BCC on February 9, 2010, Ag~n ~
Item 16.C.1 c~
This item has not been submitted
.. ----
Contractors: Dixie Drainfields
J;rews Environmental
/Southern Sanitation
ACTION REQUESTED:
Contract review and approval.
OTHER COMMENTS:
Jeff, please forward to the Chairman of the Board of County
Commissioners for signature after approval. If there are any questions
concerning the document, please contact me. Purchasing would appreciate
notification when the documents exit your office. Thank you.
C: George Yilmaz, Wastewater
w~
~\".;1\ lO
MEMORANDUM
FROM: Dianna Perryman, Contract Specialist
Purchasing Department
" fJ,~/
J~/~\
TO: Ray Carter
Risk Management Department
DATE: February 9,2010
RE: Review of Insurance for Contract: 09-5300 "Emergency and
Scheduled Grease, Sludge, and Sewage Hauling"
Contractors: Dixie Drainfields
;crews Environmental
Southern Sanitation
This Contract was approved by the BCC on February 9, 2010, Agenda Item
16.C.1
Please review the Insurance Certificates for the above-referenced contract. If
everything is acceptable, please forward to the County Attorney for further
review and approval. Also, please advise me when it has been forwarded.
Thank you. If you have any questions, please contact me at extension 4270.
dod/DP
C: George Yilmaz, Wastewater
DATE RESfIVED
H f; 1 0 2010
iRISK I-'.MNAG:J;
AP~t1k
~ (liD
mausen_q
From:
Sent:
To:
Cc:
Subject:
RaymondCarter
Thursday. February 11, 2010 3:34 PM
BelloneJoseph
YilmazGeorge; wides_tom: HollocherJoel: mausen_g; perryman_d
RE: Outstanding Miscellaneous Bills
All, after speaking with Joe Bellone concerning this issue I understand the intention is to move this contract forward.
That said, I have approved the certificate(s) of insurance provided by Southern Sanitation as required for Contract 09-
S300 . The contract will now be forwarded to the County Attorney's Office for their review.
Thank you,
Ray
From: BelloneJoseph
Sent: Thursday, February 11, 2010 2:48 PM
To: RaymondCarter
Cc: YilmazGeorge; wides_tom; HollocherJoel
Subject: RE: Outstanding Miscellaneous Bills
Yes they are still unpaid
~ 9Jelione
Manager, Utility Billing & Customer Service
From: RaymondCarter
Sent: Thursday, February 11, 2010 2:42 PM
To: BelloneJoseph
Cc: YilmazGeorge; wides_tom; HollocherJoel
Subject: Outstanding Miscellaneous Bills
Joe, in a document(apparent run date of 9/30/09) provided to Joel Hollocher concerning a upcoming meeting on
2/22/10 to discuss miscellaneous UBCS unpaid bills that to date, I see 20 invoices unpaid by Southern Sanitation. I bring
this up because today I received contract 09-S300 approved by the Board February 9,2010 item 16.C.1 for insurance
revi ew.
To date are these invoices still unpaid?
~~
Manager Risk Finanace
Office 239-252-8839
Cell 239-821-9370
Under Florida Law, e-mail addresses are public records If you do not want your e,mail address released in response to a public records request, do not send
electronic mail 10 this entity Instead, contact this office by telephone or in writing.
1
. www.sunbiz.org - Department of State
Page I of2
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Florida Profit Corporation
SOUTHERN SANITATION, INC.
Filing Information
Document Number P01000047616
FEI/EIN Number 593717924
Date Filed 05/07/2001
State FL
Status ACTIVE
Last Event CANCEL ADM DISS/REV
Event Date Filed 10/13/2003
Event Effective Date NONE
Principal Address
310 5TH ST NW
NAPLES FL 34120
Changed 1 0/13/2003
Mailing Address
P.O. BOX 7736
NAPLES FL 34101
Changed 06/06/2008
Registered Agent Name & Address
BEEBE. MATTHEW PSD
310 5TH STREET NW
NAPLES FL 34120 US
Name Changed: 03/18/2009
Address Changed: 03/18/2009
OfficerlDirector Detail
Name & Address
Title PSD
BEEBE. MATTHEWT
3105TH ST NW
NAPLES FL 34120
Annual Reports
Report Year Filed Date
2007 01/03/2007
http://www.sunbiz.org/scripts/cordet.exe?action=DETFlL&in'L doc_ numher=PO I 0000476]... 2/5/20] 0
WWw.sunbiz.org - Department of State
Page 2 of2
2008 06/06/2008
2009 03/18/2009
Document Images
03/18/2009 -, ANNUAL REPORT [
06/06/2008 -- ANNUAL REPORT [
01/03/2007 -- ANNUAL REPORT [
05/01/2006 ANNUAL REPORT [
02/09/2005 -- ANNUAL REPORT [
04/23/2004 -- ANNUAL REPORT I
10/13/2003 -- REINSTATEMENT L
12/05/2002 -- ANNUAL REPORT [
05/07/2001 -- Domestic Profit [
II Note: This is not official record. See documents if question or conflict. I
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http://www.sunbiz.org/scripts/cordet.exe?action=DETFIL&in'L doc._number=PO 1 00004761... 2/5/2010
RLS # Jil~~~L'tf'L
CHECKLIST FOR REVIEWING CONTRACTS
S"WT~ ..s.M>l1-r~r/"AJ. (A)fJL__
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Insurance
Insurance Certificate attached?
Insured registered in Florida?
Contract # &lor Project referenced on Certificate?
Certificate Holder name correct (BCC)?
Commercial General Liability
General Aggregate Reqnired $ I MIl-
Prodncts/CompVOp Reqnired $_~._~_
Personal & Advert Reqnired $___
Each Occurrence Required $__
FirelProp Damage Required $__
Automobile Liobility
Bodily Inj & Prop Required $ 1M, \.....
Workers Compensation
Each accident Required $ ~~ Provided $ ,~ Exp Date~.._ .
Disease Aggregate Required $__ Provided $ ~_ Exp Date __._
Disease Each Empl Required $ __._.~ Provided $---=-,t~tt- Exp Date_~.__
Umbrella Liability ",'c
Each Occurrence Provided $_ __.__ Exp Date
Aggregate Provided $ ,_.___ Exp Date ___~_
Does Umbrella sufficiently cover any underinsured portion? Yes
Professional Liability
Each Occurrence Required $
Per Aggregate Required $
Other Insurance
Each Occur Type:.&..\.lo....MI
Entity Name:
Entity name correct on contract?
Entity registered with FL Sec. of State?
~\\~
S~<3 y ~ OIJ
Exp. Date ,; ~ t.
Exp. Date === / jV 0-( \';'i-<
\tJ ~~,
Provided $~_ Exp Date_~loe-/t1~
---~~ ~I-~ ~
V'. Yes
v Yes
./ Yes
:'::V:::Yes
Provided $ Z- /.oI.\l..
Provided $__" "
Provided $ _.LMlk.,..
Provided $ t,
Provided $ /60) 10 D,_
Provided $_1 Ml L_
Provided $
Provided $
Required $.1 Mol l..:. ___
County required to be named as additional insured?
County named as additional insured?
Indemnification
Does indemnification meet County standards?
Is County indemnifying other party?
Performance Bond
Bond requirement referenced in contract?
If attached, expiration date of bond
Does dollar amount match contract?
Agent registered iu Florida?
Signature Blocks
Correct executor name in signature block?
Correct title of executor?
Executor authorized to sign for entity?
Proper number of witnesses/notary?
Authorization for executor to sign, if necessary:
Chairman's signature block?
Clerk's attestation signature block?
County Attorney's signature block?
Attachments
Are all required attachments included?
......J..C'_Yes
__.\L" Y es
_dyes
Yes
..~-
_v Yes
_.,LYes
__.Ii'.. Yes
__,.,/_ Y es
.......L Yes
VYes
._u.vYes
V<cs
No
No
No
No
No
No
Exp. Date 1\/,1./10
E D '
xp. ate __~~__
Exp. Date___..~_
Exp. Date ..~ _~__,_~
Exp. Dale _. __''---..'u
Exp Date I ~/l6"t fl)
No
No
--I.L_No
Yes
No
Yes
Yes
__No
No
No ..t>
_,..__No 'L St~l.
____No t.""~~~ rP .~~~
___No -- ~ v VJt't-"'~
No
No
No
-R~~i~~e~ Initial~
D"e~~
04-COA-O 030/222