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DSAC Backup 01/07/2009 R ., ,-, DSAC Meeting January 7, 2009 3:30 PM 2800 N. Horseshoe Drive Development Services DEVELOPMENT SERVICES ADVISORY COMMITTEE AGENDA January 7, 2009 3:30 p.m. Conference Room 610 NOTICE: Persons wishing to speak on any Agenda item will receive up to three (3) minutes unless the Chairman adjusts the time. Speakers are required to fill out a "Speaker Request Form," list the topic they wish to address, and hand it to the Staff member seated at the table before the meeting begins. Please wait to be recognized by the Chairman, and speak into a microphone. State your name and affiliation before commenting. During discussion, Committee Members may direct questions to the speaker. Please silence cell phones and digital devices. There may not be a break in this meeting. Please leave the room to conduct any personal business. All parties participating in the public meeting are to observe Roberts Rules of Order, and wait to be recognized by the Chairman. Please speak one at a time and into the microphone so the Hearing Reporter can record all statements being made. I. Call to order - Chairman II. Approval of Agenda III. Approval of Minutes from December 3,2008 Meeting IV. Staff Announcements/Updates A. CDES Update - Joe Schmitt · Discuss possible work hour reduction · Review times - Building and Planning · Budget B. Transportation Division Update - Nick Casalanguida C. Public Utilities Division Update - Phil Gramatges D. Fire Review Update - Ed Riley V. Old Business A. Road Impact Fee Comparison chart - Nick C. B. Dates for LDC 2009 Cycle - see attached executive summary w/proposed dates discussed at the December 2, 2008 BCC meeting (item 16A8) C. Review of DSAC municipal code (functions, powers and duties) regarding future agenda items VI. New Business A. Chairman and Vice Chairman for 2009 B. Time change for meetings VII. Public Speakers VIII. Committee Member Comments IX. Adjourn Next MeetinQ Dates February 4,2009 CDES Conference Room 610 - 3:30 pm March 4,2009 CDES Conference Room 610 - 3:30 pm April 1, 2009 CDES Conference Room 610 - 3:30 pm ... Department of Zoning and Land Development Review, Engineering and Environmental Services Department, and Comprehensive Planning Department Financial Impact of the Decrease in Fund 131 Activities General Background The Community Development and Environmental Services (CDES) Division is responsible for providing information and services associated with building permits, inspections, investigations, development plans, and land use petitions for properties located within the unincorporated areas of Collier County. The Division provides guidance for the long-term use of land and public facilities to assure quality growth and enhance the community's quality of life, pursuant to local ordinances and Florida State growth management laws. Services are provided to the community relative to long range land use planning, regulatory and governmental oversight of development within Collier County through competent and professional enforcement of the Collier County Growth Management Plan, the Land Development Code, the Code of Laws and Ordinances and the Florida Building Codes, enforcement, management and collection of the county impact fee program, regulatory oversight of private utilities and cable franchises within Collier County and current and long range plans to protect and enhance the County's water, native habitats, and wildlife resources. The Division's services are provided by the following primary departments; Administration, Engineering and Environmental Services Department, Comprehensive Planning Department, Department of Zoning and Land Development Review, Building Review and Permitting Department, Code Enforcement Department, and CDES-Operations and Regulatory management. Ad valorem taxes, grants, contracts, building permit and development fees, and utility franchise fees fund the departments within the Community Development and Environmental Services Division. Over the past 4 years CDES has adapted to the demands of the industry during the permitting peaks in FY05 and FY06 and have since taken action and initiated significant cost cutting measures to adapt to the downturn in development activities and to the recent economic crisis from FY07 into FY09. The total operating budget for FY 05 was $58.2 million and the total number of authorized full time equivalent (FTE) positions in the division was 255.5 FTE. As permitting demand and land use services grew in the county, our budget dropped slightly in FY06 to $53 million with the reassignment of some functions to other departments in the county but our authorized FTE jumped to 287. In FY 07 the budget and FTE count rose to $61 million and 3 11 FTE. CDES began to react to the downturn in the industry in mid 2007 and in doing so prepared and presented a $40.6 million budget for FY08 with an authorized staff of 297 but funded only 261 positions by freezing funding on 36 positions in reaction to the 28% reduction in building permit activities and the 38% reduction in land use activities. Similarly, for FY09 the total budget Confidential Page 1 1/5/2009 decreased an additional 21 % to $31.9 million (46% reduction from the FY05 budget) and the staffwas further reduced to 211 funded FTE with 88 frozen positions for the FY09 in response to a further 25% reduction of revenue in the Building Review and Permitting Fund, Fund 113, and a 27% reduction of revenue in our zoning and land use and development fund, Fund 131. Only 2 months into the FY09 budget and CDES is taking additional measures to reduce the staff cost burden and in doing so we have reduced the FTE count in our Zoning and Land Development and Engineering/Environmental Review Fund (Fund 131) an additional 6 FTE. The purpose of this paper is to focus specifically on the activities within the organizations that operate under Fund 131 (Zoning and Land Use Development Fees) and evaluate further measures that may be required to "right size" the organizations in this fund; those organizations are the Department of Zoning and Land Development Review and the Engineering and Environmental Services Department. The fundamental cause of the current financial crisis is that there is insufficient revenue to support current operations and the current workload that needs to be processed through staff reviews and through the public hearing process and to support the assessed allocations and transfers from Fund 131 to support external supporting operations. Fund 131 Budgeted Monthly Operating Costs and Fee Revenue, also historical Fund 131 FTE counts: FY 09 Budgeted Revenue and Expenses Revenue fee revenue transfers into fund reserve usage annual $6,495,000 $560,000 $640.000 $7,695,000 monthlv $541,250 $46,667 $53.333 $641,250 Expenses personal service operating allocation transfers out of fund annual $5,303,000 $790,000 $1,082,000 $520.000 $7,695,000 monthlv $441,917 $65,833 $90,167 $43.333 $641,250 Actual Fee Revenue Sept $328,000 Oct $401,000 Nov $205,000 I average $311,333 I Current Revenue Shortfall Monthly Fee Revenue Shortfall to Budget Monthly Savings Implemented to-date FY 09 Remaining Monthly Shortfall $230,000 -$130.000 operating and personnel reductions $100,000 Confidential Page 2 1/5/2009 Bude:eted Allocations. Below are the current budgeted allocations for FY09. Based on the reduction in revenue, the CDES staff is working with the budget office to reduce some or most of these allocations based on a proportionate share ofthe reduced revenue. Total Allocation Total Transfers Total: $ 911,500.00 $ 131,800.00 $ 1,043,300.00 Total Allocation Budgeted Total Transfers Budgeted Total: Fund 113 Transfers and Allocations Receivinll Area Amount :um: Annual Audit Allocation Building Use Allocation Client System Support Allocation Commissioners Allocation $56,460 $54,566 Facilities Management $229,715 Finance $67,298 Fleet Management $15,509 Allocation Group Health $4,296 Allocation Human Resources $42,668 Allocation Internal Audit $3,690 Allocation IT - GIS $4,967 IT - Network $154,339 Allocation IT - Security/Audit $22,929 Allocation IT - Telephone $4,638 Allocation Maint of Government Complex $101,433 Allocation OMB $16,428 Allocation Property & Casualty $16,292 Allocation Purchasing - POs $9,126 Allocation Security Services ($13,536) Allocation Transfer to 001 - HR Rep $92,400 Transfer Transfer to 301 - Countywide Capital Projects $39,400 Transfer Workers Comp $490 Allocation Confidential Page 3 1/5/2009 Fund 131 Funded FTE FY06 FY07 FY08 Budget FY09 Current Zoning 26 35 35 23 19 Engineering (Plan Review and Inspection) 27 29 31 20 19 Current Fund 131 Departments This section is a review of the current major departmental organizations within Fund 131, a summary of current workload, and concluding with an assessment of one feasible alternative for minimal staffing to maintain core functions. Department of Zoninl! and Land Development Review - Current OTJ!anization FTE Count Fund 131: 19 Fund 111: 4 Planning and Land Use Planning Manager Ray Bellows Department of Zoning and Land Development Review Director Susan Istenes n a e eam Planner Danelle Carrel Principal Planner Kay Deselem Planner Craig Davis .-- .... , I I I I I I I I I I I , I .... ~/ - Fund-11{Posffi'ons- Planning and Zoning Administration Operations Analyst Glenda Smith Zoning and Site Plan Review Planning Manager Ross Gochenaur Planning Technician Ivette Monroig Principal Planner Nancy Gundlach Senior Planner Ashley Caserta Planning Technician Lea Derance Principal Planner Melissa Zone Senior Planner Michael Sewyer Administrative Assistant Cheri Rollins nnclpa anner and Fast Track Coordinator Che I Soter Fund 111-PosTtiOiiS' .... \ I I I I I I I I / Administrative Assistant Sharron Phillips Principal Planner John David Moss Planning Technician Heather Remirez Landscape ArchitecU Architectural Review Bruce McNall Confidential Page 4 1/5/2009 The Zoning Department is responsible for the implementation of the Collier County Growth Management Plan as required under Chapter 163, Part II, Florida Statutes. This Plan is implemented through the application of the Collier County Land Development Code and Subdivision Regulations as required in Chapter 177, Florida Statutes. The enterprise-funded portion of the Zoning Department is responsible for providing planning and zoning assistance to the general public and is staff liaison to the Planning Commission, the Historic and Archaeological Board and the Board of County Commissioners. Technical assistance is provided to the Development Services Advisory Committee and to several Board appointed advisory committees. Planning and Land Use Section - Responsible for staff analysis and evaluation of all land use petitions and responsible for preparing and presenting staff analysis of all petitions to the EAC, CCPC and BCC or BZA. Activities include all rezoning actions such as PUD, PUD amendments, PUD extensions, and all land use variances. Zoning and Site Plan Review - Responsible for assuring compliance with the LDC of all Site Development Plans, amendments to Site Development Plans, Insubstantial changes to Site Development Plans, Site Improvement Plans, Boat Dock Extension requests, Zoning Letters, Commercial Building Permit Review, Street Name Change Requests and Front Counter Customer Service. LDC Section - Responsible for managing and overseeing the Collier County Land Development Code and managing and controlling amendments to the Land Development Code pursuant to the Code and state statutes. Current workload PLANNER PETITIONS ACTIVE * INACTIVE** MISC. *** TOTAL 0 2 0 2 25 0 5 30 23 0 24 19 0 20 23 24 90 3 7 100 * Active projects are defined as projects that are under review and activity continues to take place ** Inactive projects are defined as projects that have been continued by the BCC or on hold by the applicant; those in which the applicant has not responded to review comments for at least ninety (90) days; those in which there has been no activity for at least ninety (90) days. *** PPL, ADA, AVA, etc. Confidential Page 5 1/5/2009 Below is a chart displaying the number of active petitions for the past three years. Workload has continued to grow throughout 2006 and 2007 and remained relatively constant through 2007 and into 2008. And, attached at Tab A are specific charts that display workload as assigned to the Principal Planners. 10 Total Land Use PetitionsJProjects assigned to Principal Planners '-'anuary 2005 - November 2008 110 90 ~ CP "e-70 a.. '0 ...60 .! E :::J30 Z -10 Review Timelines. Zoning Petitions Generally it takes 8 to 12 months for a land use petition to work through the system. The total time is a function of the complexity of the petition as well as the mandatory meetings and required public hearings. As displayed above, the Principal Planners have anywhere from 20 to 25 active petitions that they analyze, staff and manage. Staff assessment, analysis and evaluations generally take 3 to 5 months and are dependent primarily on the applicant's timely response to staff comments and re-submittals. The analysis includes a Comprehensive Plan consistency review performed by the Comprehensive Planning staff and a transportation analysis. In the following 4 to 6 months, the petitioner is then required to conduct a Neighborhood Information Meeting (NIM) to advise the public of the intent of the petition prior to the requisite public hearing. With the elimination of the Neighborhood Information Coordinator and the Administrative Assistant positions, the assigned Principal Planners now attend the NIM. Over the following 4 to 6 months the petitions then proceed through the required hearings. Depending on environmental impacts and where required pursuant to the LDC, petitions proceed through the Environmental Advisory Council (EAC). The EAC meets only once a month and the respective petitions are queued at least 3 weeks prior to the meeting. Following the EAC, petitions then proceed through the Collier County Planning Commission (CCPC), a body that meets twice a month. Items are then returned to the CCPC on the consent agenda at a subsequent meeting to assure accuracy in the applicable recommendation and ordinance being forwarded to the Board of County Commissioners (BCC) or the Board of Confidential Page 6 1/5/2009 Zoning Appeals (BZA) for final review and hearing. Due to the lead time for finalizing the respective agenda item Executive Summary, the BCC/BZA hearing dates are usually scheduled a minimum of 3 to 4 weeks following the CCPC public hearing. SDP, SDPI and SIP reviews Fundamentally, the performance standard for site plan review is 30 days from submittal. Plans are routed through staff to conduct reviews pursuant to the applicable development criteria as defined in the LDC and the respective PUD where applicable and encompass all aspects of the proposed project such as proposed or allowed uses, landscaping, parking, water management, transportation, architectural, environmental impacts and allocation of required preserves, fire code review, engineering and utilities. As noted at Tab B, the average total time considering staff reviews, re-submittal of corrections and follow-on staff reviews ranges from as little as 3 months to as long as 8 to 12 months. Department of Zoninl!: and Land Development Review -- Core Or1!anization In an effort to reduce the fiscal burden on Fund 13 1, one consideration is reduce the current staffing by 5 FTE to create a "Core Organization" to remain operationally ready to expand to support future growth and development. FTE Count Fund 131: 14 Fund Ill: 4 Impact on Review Times The most significant impact is the reduction in planners and the reduction and doubling up of technical staff reviews. Basically, this change would result in a 25% reduction of one staff Principal Planner and the reallocation of 20 to 25 petitions to the three remaining staff resulting in the estimated delay of these petitions for the required public hearings. In addition, considering the amount of time staff spends in the respective public meetings shepherding their assigned petitions through the public process and the costs in preparing the applicable staff reports, if the staff is reduced as shown above, I would recommend that the CCPC hearings be reduced from two to one hearing a month. Such a move would reduce by 50% the annual costs of these meetings (staff time, staff reports, verbatim minutes, etc,) but would increase significantly (at least 50%) the time to process a petition from intake to completion. Confidential Page 7 1/5/2009 EDl!:ineerine: and Environmental Services Department -- Current OTflanization FTE Count: Fund 131: 24 Fund 111: 4 Fund 001: 2 Engineering and Environmental Services Depariment Director Bill Lorenz Engineering and Project Review Engineering Manager Stan Chrzanowski Environmental Review Principal Environmental Manager Susan Mason Senior Engineer (Engineering and Storm Water) Steve Seal Site Plan Reviewer (Transportation and ADA) Russ Muller Site Plan Reviewer (Excavations/Wells) Bill Spencer Site Pian Reviewer (Utilities) Craig Callis Registered Land Surveyor Steve Higgins Site and Field Inspections Manager Rudy Moss Utilities Conveyance Technician Jodi Hugers --+ / / I I t I I I I I I I I \ / '- - - - - Fui1dl11- -- "'--, PUD Monitoring Senior Planner/Manager Maryann Devanas , _I --- -FundOOf --- EnJ!ineerinJ! and Environmental Services Devartment This Department was formed in 2008 by combining the two separate departments of Engineering Services and Environmental Services. In addition, the PUD monitoring function was created in FY 07 and added to this department. The purpose of the Engineering Section is to oversee the implementation of the Land Development Code and Subdivision Regulations in a competent, accurate, expeditious, cost effective and courteous manner and to provide efficient review and approval of subdivision, SDPs, SIPs and Insubstantial Changes and to provide inspection services of infrastructure construction to assure compliance with county standards. The purpose of the Environmental Review Section is to ensure that all land use and development activities conform to the environmental requirements of the Growth Management Plan and the Land Development Code and to maintain the environmental sections of the LDC. Confidential Page 8 1/5/2009 Review Timelines Engineering and Project Review and Inspections Project review times for this section are the same as noted above for Zoning. The unique aspect of this organization is that they also conduct all the "800 Series" preliminary and final site inspections prior to issuing final approval for a Certificate of Occupancy by the Building Director. As is often the case, payment for these inspections was received many years earlier when the project received its initial approval, and similarly, the same for preliminary and final acceptance of residential subdivisions. These are all prepaid services that the staff is obligated to support when the developer applies for the final review and inspection of subdivision plats. As shown at Tab C and reprinted below, the downturn in permitting activities has had a dramatic impact on the number of required residential and commercial site inspections. Even with the current reduced staffing, the department is maintaining a near 100% inspection rate within the 24 hour standard. Residential, Commercial and Misc Engineering inspections 1,800 -Commercial Inspections - Residential 1,600 800 1,400 1,200 1,000 600 400 200 o ~////~~~~~~~~####~~~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Environmental Review Review times for the environmental section have been reduced to 85% within 30 days from the previously established 95% within 30 days with the current staffing. The unique aspect of this organization is that they conduct reviews of all plans and plats, conduct site visits to verify and validate submittal information and perform all reviews of all the environmental elements of all land use petitions to include site evaluations. As displayed at Tab C, this staff element has not experienced the same level of diminished workload as seen in other staff elements. Workload has remained relatively constant over the past several years. Much of this is attributable to the fact that the sites that have been developed over the past few years were some of the most environmentally sensitive areas in the county and were the sites that were bypassed in the early years of the county's growth patterns. Confidential Page 9 1/5/2009 100% ::: 90% .: ~ 80% GO c >- 70% .c "CI 2 60% ~ a. E 50% o o Ul 40% .! GO ~ 30% 0: - :; 20% ~ GO ~ 10% 0% ~~~~~~~~~~~f~~~~~~~ ~ ~ 0 ~ ~ ~ ~ ~ 0 ~ # ~ ~ ~ ~ ~ # ~ ~ Ene:ineerine: and Environmental Services Department -- Core Oreanization Similar to Zoning, reorganize this staff to create an optimal organization to remain operationally ready to expand to support future growth and development, a reduction of 6 FTE overall, 7 from current Fund 131 staffing and the addition of 1 FTE in Fund 111. FTE Count: Fund 13 1: 17 Fund 111: 5 Fund 001: 2 Comprehensive Plannine: Department - "Current" Oreanization Performs comprehensive community long range planning functions and activities for the county consistent with state and Board planning initiatives, as outlined in the County's Growth Management Plan (GMP) and as mandated by pertinent Florida Statutes and the Florida Administrative Code (F AC); provides planning technical assistance to and interpret the GMP for various agencies, departments and organizations within County government and the community; manage and implement the County Stewardship Credit System and Transfer of Development Rights (TDR) Program; and undertake community specific planning studies, surveys and improvement plans in response to community based initiatives. Summary of some of the significant activities - Population estimates; Annual Industrial, Commercial and Economic Profile; FlAM Model, Interactive Growth Model; GMP and GMP Amendments; Annual CIE; Annual AUIR; EAR; School Board Review; RLSA and RMFU planning and planning compliance; Census; Redistricting; East of 951 Study. Confidential Page 10 1/5/2009 The department is primarily a Fund 111 funded activity but it does receive income from Fund 131 for its staffing and review comprehensive plan activities in support of the Zoning Department and earns Fund 131 income from private submittals for GMP amendments. This year's allocated transfers from Fund 131 to support zoning and comprehensive planning activities are approximately $230,000. In an effort to reduce the allocation, one proposal could be to reduce the Comp Planning staff by 2 FTE. FTE Count Fund 111 -- 12 , ' , Comprehensive Planning Department Director Randy Cohnen Redevelopment Manager Mike Bosi Principal Planner Michele Mosca Principal Planner Thomas Greenwood Principal Planner BethYang Principal Planner Carolina Valera Principal Planner Mike DeRuntz Planning Technician Ekna Guevara Conclusion Growth Management Manager David Weeks Principal Planner Corby Schmidt Senior Planner Marcia Kendall Senior Planner Lesslie Persia Reorganizing to a Core organization will result in reducing the total of 43 Fund 131 FTE to 31 Fund 131 FTE or a reduction of 12 Fund 131 FTE. Fund 131 Fund 111 Fund 001 Total Confidential Page 11 1/5/2009 Options and Savings Comparison Currently CDES has 43 FTE funded within the Zoning and Engineering / Environmental Departments under Fund 131, though some of that FTE count is currently being funded by supplemental funding from the CDES CityView project funds and from Fund 111 for work deemed to be in support of general fund operations. As displayed above, if revenue continues to decline, at the conclusion of the CityView project the Fund 131 FTE for both departments can be reduced to 31 FTE (14 in Zoning and 17 in Engineer/Environmental) under a Core Organization scenario; however, with those organizations our customers - the development industry as well as the residents of Collier County -- will have to accept a significant degradation in services. Restated, the underlying problem is that the revenue being generated under the existing fee schedule coupled with the reduced workload is not sufficient to support current operations. Tab D contains charts of both Fund 113 and Fund 131 reserves and remaining non-operating commitments for FY 09, along with charts of historic average monthly fee revenue. Fund 131 reserves, which are well below budget, have been reduced to such a level that they just cover the remaining reduced non-operating commitments for FY 09, and immediate further action is warranted. Actions Taken Entering into the 2nd Quarter FY 2009: Monthly savings of approximately $130,000 have been realized by relocating 10% of the FY 09 budgeted workforce to positions outside of Fund 131, reducing transfer expenses with the reduction in required services, and by totally eliminating operating spending for any non- reimbursed activity. Additional Options: If fee revenue remains at levels averaged over the past three months, and considering current Fund 131 reserve levels, approximately $100,000 per month in additional savings are required. 1. Limit CCPC hearings to one per month in order to reduce the costs associated with supporting the planning commission. 2. Initiate an across-the-board 36 or 32 hour work weeks. 3. Initiate selective 2 or 4 week furloughs for targeted staffs. 4. Implement actions now to reduce the organization to the core staff organization for Fund 131 activities. 5. Initiate actions now for an across-the-board fee increase for all land use activities or focus specifically on areas where we know that the fees being charged for services are significantly below the cost of the services provided. Fees have not been adjusted since 2003 and simply applying the annual COLA for the past five years a fee increase of 20% to 25% may be justified. Confidential Page 12 1/5/2009 Option Savings: Approximate Savings from Discussed Options Options Limit CCPC Hearings Initiate 36 Hour Workweek Initiate 32 Hour Workweek 32 Hour Workweek with 1 Day Closed 1 Week Furlough Rotating over 4 wks 2 Week Furlough Rotating over 8 wks Continually Rotating Furloughs Reducing Staff to Core Levels Further Reducing Staff to Skeletal 25% across the Board Fee Increase 50% Across the Board Fee Increase Confidential Monthly Savings $5,000 principal benefit allowing staff reallocation $37,000 $75,000 $80,000 $10,000 annualized over remainder of FY, $90,000 once $20,000 annualized over remainder of FY, $180,000 once $93,000 $85,000 $40,000 $75,000 $150,000 Page 13 1/5/2009 Tab A Principal Planner Proiects and Schedule of Current Activities Confidential Page 14 1/5/2009 VA VA VA SV RZ PUDZ PUDZ PUDZ PUDZ PUDA PUDA PUDA PDI CU CU CU CU CU CU CU John David Moss, P11DdpalPhmnft" PmdlDgProJf'ds as of Novnnbft" 14,2008 Estbnattd TIm~ to ComplfUon BNo. Months to C'omplmon o 1 Dec08 Jan09 2 Feb09 3 4 Mar09 Apr09 Aug09 5 May09 6 Jun09 7 JulO9 8 CU CU CU CU CU CU CU PDI PUDA PUDA PUDA PUDZ PUDZ PUDZ PUDZ RZ SV VA VA VA 2 4 3.5 3.5 3.5 4.5 6.5 7 o 2 4 4 4.5 7.5 7.5 3.5 1 4 4 5.5 1/1/09 3/15/09 3/1/09 3/1/09 3/1/09 4/1/09 511/09 6/1/09 1117108 1/1109 3/15/09 3/1109 4/1/09 6/1/09 6/1/09 3/1/09 12/15/08 3/I 5/09 3/I 5/09 5/1/09 CU Conditional Use PDI Insubstantial Change to PUD PUDA PUD Amendment PUDZ Planned Unit Development Rezone RZ Rezone SV Sign Variance VA Variance Total Number of Projects = 20 ConfidGntial Page 15 1/5/2009 Kay Deselem. Principal Planner Pending Projects as of November 14, 2008 Estimated Time to Completion .No. Month. to.. Z.. VA VA RZ P.. P.. P.. P.. P.. P.. P.. P.. pI.. DR! DR! CU CU CU CU DecorP Ja.109 2 FebOi Oct09 Ma109 ~Pr09 6 Maydg J.Io9 9 Jul0910 Audd9 Nov09 Dec09 Jan10 Feb10 dipog 13 14 CU 6.5 5/21/09 CU 1.5 12/15/08 CU 1.5 12/15/08 CU 8 7/21/09 unknown--see Hearing dates can only be set after notification from the DR! 12 Regional Planning Council; usually takes at least 1.5 years comments from submittal to final hearin s DRl unknown--see Hearing dates can only be set after notification from the 12 Regional Planning Council; usually takes at least 1.5 years comments from submittal to final hearin s PE 0.5 11/18/08 unknown--see Waiting for applicant to resubmit; another NIM must be PUDA 9 comments held prior to hearings. Petition has until Jan to resubmit (6 mos). assigned dates may Petitioner needs to resubmit to address Transportation PUDA 6 not be met--see comments, but the NIM is set for 12/11. Depending upon comments resubmittal date, the hearing dates may need to be bumped out PUDZ unknown--see DRI issue pending; Joe extended the resubmittal time-- 9 comments allowing the petitioner to resolve that issue with the state prior to resubmittal. Joe did not include a deadline for doin that. PUDZ 6.5 5/21/09 PUDZ 12 unknown--see PUD needs to be heard with it companion DRI project comments PUDZ 3 2/1 0/09 Confidential Page 16 1/5/2009 unknown--see Waiting for applicant to resubmit; also, a NIM must be PUDZ 9 comments held prior to hearings. Petitioner has until Ian to resubmit (6 mos). PUDZA 3.5 3/110/2009 unknown--see Waiting for applicant to resubmit; also, a NIM must be PUDZ-A 9 comments held prior to hearings. Petitioner has until Ian to resubmit (6 mos). RZ 6 unknown--see Project just came in this week. The process letter to comments establish dates has not yet been prepared. VA 1 goes to BCC 12/2/08 VA 2 1/9/09 ZLTR 2 1/9/09 Totol Number of Proiects = 20 CU Conditional Use DRI Development of Regional Impact PE Parking Exemption PUDA PUD Amendment PUDZ Planned Unit Development Rezone PUDZA PUD to PUD Rezone RZ Rezone VA Variance ZLTR Zoning Verification C::onfidential Page 11 1/5/2009 PUOA PUOA Mellzza Zone, Principal Planner Pending Projects as of November 14.2008 I IINo Months to Completion I Estimated Time to Completion VA PUOZ PUOZ PUOZ puoz CUE CU cu cu CU 1 2 3 4 5 6 1 8 9 10 11 12 Jan09 Feb09 Mar09 Apr09 May09 Jun09 Jul09 Aug09 Sep09 Oct09 NoV09 Oec09 CU CU CU CU CUE PUDA PUDA PUDZ PUDZ PUDZ PUDZ VA 8 1 6 6 7 5 10 8 3 6 9 6 7/15/2009 12/15/2009 5/6/2009 5/6/2009 6/1 0/2009 4/8/2009 9/16/2009 7/15/2009 2/24/2009 5/6/2009 8/20/2009 5/6/2009 Total Number of Projects = 12 CU Conditional Use CUE Conditional Use Extension PUDA PUD Amendment PUDZ Planned Unit Development Rezone VA Variance Confidential Still under review Waiting for applicant to resubmit and resolve issue with neighbor Waiting for applicant to resubmit Applicant has added additional acreage, new submittal required Agent needs to revise RPUD to MPUD Waiting for applicant to resubmit Waiting for resubmittal Waiting for applicant to resubmit Page 18 1/5/2009 SV SV SV SV SV SV SV PUDZ PUDZ PUDZ PUDZ PUDEX PUDEX PUDA PMC NUA CU CU CU CU CU Nancy Gundlach, Principal Planner Pending Projects as of November 14, 2008 Estimated Time to Completion I .No, Months to Completion I o 1 2 3 4 5 6 7 8 9 10 11 Decoa Jan09 Feb09 Mar09 Apr09 May09 Jun09 Jul09 Aug09 Sep09 Octo9 Nov09 Dec09 Janl0 12 13 CU CU CU CU CU NUA PMC PUDA PUDEX PUDEX PUDZ PUDZ PUDZ PUDZ SV SV SV SV SV SV SV Confidential 3 3 12 2 8 I 12 3.5 12 2 4 4.5 6.5 18 3.5 2 4 5.5 5.5 5 5 2/1/2009 2/1/2009 1/1/2009 7/1/2009 12/1/2008 2/15/2009 CU Conditional Use NUA Non-Conforming Use Alteration PMC PUD Minor Change PUDA PUD Amendment PUDEX PUD Extension PUDZ Planned Unit Development Rezone SV Sign Variance 1/1/2009 3/15/2009 4/1/2009 6/1/2009 5/15/2010 2/15/2009 1/1/2009 3/1/2009 4/15/2009 4/15/2009 4/1/2009 4/1/2009 Total Number of Projects = 21 Page 19 1/5/2009 Tab B Site Plans (SOP, SOP A, SIP) Current Workload and Estimated Time of Completion Confidential Page 20 1/5/2009 ... . , ~, ~ "". *~ Number of Months to Completion SDP 3 2 3 2 SDP 3 2 3 3 SDP 6 2 3 5 SDP 6 5 3 5 SDP 6 5 3 7 SDP 6 8 3 8 SDP 7 8 5 8 SDP 7 8 5 8 SDP 7 8 8 SDP 8 11 8 SDP 8 11 8 SDP 8 11 9 SDP 8 12 10 SDP 9 12 12 SDP 10 SDP 10 SDP 10 SDP 10 ~ /?;;',// SDPA 3 2 4 7 SDPA 3 5 5 7 SDPA 3 8 7 9 SDPA 4 8 7 9 SDPA 4 11 8 9 SDPA 4 11 8 SDPA 4 11 8 SDPA 4 11 8 SDPA 4 11 8 SDPA 6 11 10 SDPA 6 11 SDPA 6 12 SDPA 6 SDPA 8 SDPA 8 SDPA 8 SDPA 9 SDPA 10 SDPA - 11 <{/{{?~ ~,"n ,"{{I,/:{ {/:1,,{':,'? {l11/:; SIP 2 8 7 6 SIP 2 8 9 6 SIP 3 BD 2 BD 1 Site Plans - SOP, SDPA, SIP - Pending as of November 14, 2008 Planners and Senior Planners Confidential Page 21 1/5/2009 No. of SDP No. of SDPA No. of SIP Boat Dock Petitions 1 month 2 months 4 1 2 3 months 9 3 1 months 0 7 5 months 6 2 months 4 4 2 months 4 4 1 months 14 10 2 9 months 2 4 1 10 months 5 2 11 months 3 8 12 months 3 1 OTAL 54 46 9 3 TOTAL NUMBER PROJECTS BY APPLICATION TYPE No. of Proiects Christine Willouahbv Craig Davis Mike Sawyer Ashley Caserta TOTAL SDP 18 14 14 8 54 SDPA 5 12 19 10 46 SIP 3 2 2 2 9 BD 3 3 Confidential Page 22 1/5/2009 Confidential Site Development Plans Pending as of November 14. 2008 Estimated TIme to CompleUon (shown In months) DAsh ley Caserta DMlke Sawyer .Craig DavIs .Chnstine Willoughby SDP SDP SDP SDP SDP SDP SDP SDP SDP o Jan09 2 3 fPr09 5 6 ,Jan10 7,JU1098 9 10 Oclclg 12 13 Page 23 1/5/2009 . .. ~ Tab C Engineering/ Environmental Schedule of Current Activities Confidential Page 24 1/5/2009 Environmental Review Environmental Review Activities 1600 1400 1200 i 1000 ~ 0 800 ! E ::J 600 Z 400 200 0 FY06 FY06 FY07 FY08 Fiscal Year 160 140 ..c: 120 - I:: 0 :! ... 100 Q) c.. UI - CJ Q) 80 "e- D.. ... 0 60 ... Q) .c E 40 ::::J Z 20 0 Confidential . Wetlands Determ CJ GM P III EnvPe rm Its CJ Build Permits (113) . Zon/Eng Reviews Total Projects Logged-in for Environmental Review October 2003 - October 2008 '" (J.Q" s:: 0)'1' (J.Q" s:: O)lt') (J.Q" s:: 0)<0 (J.Q" s:: 0)"- (J.Q" s:: 0)Q::l o Q) Q) Q,:J:JO Q) Q) Q,:J:JO Q) Q) Q,:J:JO Q) Q) Q,:J:JO Q) Q) Q,:J:JO t- C) t4., ~ ., ~ t- C) t4., ~ ., ~ t- C) t4., ~ ., ~ t- C) t4., ~ ., ~ t- C) t4., ~ ., ~ t- 00000 0 Page 25 1/5/2009 ::: 90% .: ;: 80% .. c >0 70% ..a "C 2 60% .!!! Q. E 50% o u '" 40% .! .. :; 30% D:: c .. ~ .. D.. 10% 100% 20% 0% <:I~ <:I~ ","0 <:1"0 ~ ~ '$)" ~. f;;{' <:)<1; <<<1; 't-~ J>"o ",<:::."0 ~<:::."o ~<:::."o '$)~ ~~ ~ "'~ ~~ ~~ <;>'0 ~<:::.'O J>'O ~t ~<:::.'O ~ ~ ~ ~ ~ ~ # ~ ~ ~ ~ ~ ~ ~ ~ Notes: Staffing FY05: 5 Reviewers plus Supervisor FY06: 8 Reviewers plus Supervisor FY07: 6 Reviewers plus Supervisor FY08: 4 Reviewers plus Supervisor (Current) Confidential Page 26 1/5/2009 Engineering Review Engineering Review Activities 3500 3000 $ 2500 (1) ':; (1) 2000 0:: - 0 ... 1500 (1) .c E 1000 ::::J Z 500 0 FY05 FY06 FY07 Fiscal year OSIPI . SIP .PUDZ . PPLA olCP .FP o SOPA . CNSTR .SOPI OPPL . SOP FY08 Engineering Review App Types SOP/A, PPLlA, SOPI, SIP, SIPL LS, ICP, LLA, FP, CNSTR 100 II> 80 ~ .!!! > 60 QI 0: +On Time Reviews - 0 +Late Reviews ~ QI 40 ..0 E ::I Z 20 0 ~~,~,~~~",y~ Week Confidential Page 27 1/5/2009 Preliminary and Final Acceptances 140 120 " Q) 100 In In Q) CJ 80 0 ... a.. ... 60 Q) .c E 40 ::J Z 20 0 FY05 FY06 FY07 Fiscal Year FY08 Notes: Staffing FY05: 9 Reviewers plus Engr. Manager FY06: 9 Reviewers plus Engr. Manager FY07: 9 Reviewers plus Engr. Manager FY08: 7 Reviewers plus Engr. Manager (Current) Confidential Page 28 1/5/2009 Engineering Inspections Residential, Commercial and Misc Engineering inspections 1,800 -Commercial Inspections -Residential 1,600 600 1,400 1,200 1,000 800 400 200 o ~." D~ '" D~ D~ ~., ~., D" D" Db Db Db Db D'" ~'" ~ ~ ~'b D'b ~'b D'b ~~/~~~~~~~/~~~~~~~/~~ I : ~:~ r/o of On Time and Late 801 Series Building Inspections 100 eo 60 40 20 Notes: Staffing FY05: Inspectors plus Inspections Supervisor FY06: 11 Inspectors plus Inspections Supervisor FY07: 8 Inspectors plus Inspections Supervisor FY08: 5 Inspectors plus Inspections Supervisor (Current) Confidential Page 29 1/5/2009 Tab D Reserves and Fee Revenue Confidential Page 30 1/5/2009 Fund 113 Reserves and Non-Operating Obligations as of Dee 15, 2008 Fund 113 FY081 FY09Actual Reserves $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 1> ~ ~ o Z 0 ~ ~ ffi~:V a.~5::; g>g.tS , ~ ~ ~ ~ ' ' ~ ~ 0 ~ ~ Z 0 ~ ~-groc.~ , ~ ~ ~ ~ ~ C:Jc>a.t) ~ ' ~ ~ 0 Obliaation Health Insurance Budqet $811,093 Paid to Date $811,093 Remainina $0 Indirect Allocation $911,500 $537,750 $373,750 Transfers: Fund 001 HR Fund 210 Garage Debt Fund 301 Capital $92,400 $23,100 $253,700 $206,100 $39.400 $9.850 $2,108,093 $1,587,893 $69,300 $47,600 $29.550 $520,200 Reserves $2,064,876 Reserves after Obliaations $1,544,676 Confidential Page 31 1/5/2009 Fund 131 Reserves and Non-Operating Obligations as of Dee 15, 2008 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ t5 > u c .c Iii a. '" c :; Ol a. t5 > lrl c .c (;j a. '" c :; Ol a. U 0 Q) <ll Q) <ll :J :J Q) 0 <ll Q) <ll :J :J Q) 0 z 0 --, lL :2 <{ :2 --, --, <{ en 0 z 0 --, lL :2 <{ :2 --, --, <{ en 0 Paid ClJliaation BudQet to Date RemaininQ Pr~a:;ed in f\bv Plan Health Insurance $616,020 $0 $616,020 $482,549 reduction of 60 to 47 FTEs Indirect Allocation $1,082,500 $270,625 $811,875 $211,875 reduction to $482,500 Transfers: Fund 101 Transportation $247,900 $0 $247,900 $247,900 Fund 111 Comp Planning $232,200 $116,100 $116,100 $116,100 Fund 301 Capital $35,400 $8,850 $26,550 $26,550 Debt to Fund 113 $966,000 ~ $966,000 ~ request to waive debt $3,180,020 $395,575 $2,784,445 $1,084,974 Reserves $1,036,945 $1,036,945 Reserves after Obliaations -$1,747,500 -$48,029 Confidential Pa~le 32 1/5/2009 Budgetl Actual Average Monthly Fee Revenue in Fund 131 $1,000,000 $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 FY 04 FY 05 FY 06 FY 07 FY08 YID FY 09 $800,000 Fund 131 Revenue Jan 2006 to Present $1,400,000 $1.200,000 $1.000,000 $600.000 $400,000 $200,000 $0 ~~..,,:~._..~ ~...... ~? <,,'~ ,9" ...~' ..;~..~. :-,~~:"",""'~..:-" \>....:..........' -0:-....... ,..~ ~.' .,? ~' "';:.r~~' :-.9~~.~.~..,.J'.. \,.-":............. <"...... ,..? <",.. y<1" ~.. ,...;:"",;-' ,.,.,:.-"" ~.' Confidential Page 33 1/5/2009 Office of the Fire Code Official Summary of Plan Review Activity November-De Architectural Reviews Sprinkler Reviews Underground Reviews Fuel & LP Gas Reviews Hoods & FSUP Reviews Alarm Reviews SOP Reviews Total # of Plans Reviewed Number of Work Days Average # of Plans Reviewed per Day ASAP Reviews per Building Department: Total # of ASAP Reviews': Total ASAP Reviews per Day 'Overtime Reviews are not included in this figure Scheduled Meetings/Hours: Ed: Bob: Jackie: Ricco: Ken: Maggie: Classes and Seminars attended by FCO: 11/3-11/6 FFMIA Annual Conference, Ft Myers 11/3-11/6 FFMIA Annual Conference, Ft Myers 11/3-11/6 FFMIA Annual Conference, Ft Myers 11/20-11/21 Electrical Contractors Licensing Board-Dec Statement, Tallahassee 11/20-11/21 Electrical Contractors Licensing Board-Dec Statement, Tallahassee Total Overtime Hours for the Fire Code Office 'Overtime Hours Reimbursed by Contractors In addition to the above-mentioned tasks, The Fire Code Official's Office fields numerous phone calls, walk-ins, field inspections and impromptu meetings, Office of the Fire Code Official 2800 N. Horseshoe Dr. Naples, FL 34104 567 94 20 6 21 117 57 882 17 52 2 Fire Damage - Walk-In 1 Roof Structure- Walk-In 6 Architectural Fast Track Projects 13 Tents 2 Fire Alarm Fast Track 24 1 9,5 Hrs, 11,17 Hrs, 3,33 Hrs, 4,75 Hrs, 9,67 Hrs, 1,83 Hrs, Participant Ed Riley Robert Salvaggio Ricco Longo Ed Riley Ricco Longo 18 36 (18 Reviews) Fire Plan Review - Time Frame Summary November-OB Number Average # of 1st % of 1st Percentages of Number of Time in Reviews Reviews Within Time Reviews Days Days Approved Approved Frames Architectural Reviews Total 567 922 1.63 1st Review 369 729 1,98 282 76% 100/10 Days 9 Day Max 2nd Review 127 123 0,97 99/3 Days 3rd Review 41 37 0,90 1 00/3 Days 4th Review 19 22 1,16 1 00/3 Days 5th Review 10 9 0,90 1 00/3 Days 6th Review 1 2 2,00 100/3 Days Total 2-6 Reviews 198 193 0,97 99.5/3 Days 5 Day Max Fire 5Drinkler Reviews Total 94 318 3.38 1st Review 56 248 4A3 24 43% 100/10 Days 10 Day Max 2nd Review 27 54 2,00 96/3 Days 3rd Review 7 12 1,71 86/3 Days 4th Review 3 4 1,33 100/3 Days 5th Review 1 0 0,00 100/3 Days Total 2-5 Reviews 38 70 1,84 97/3 Days 7 Day Max Underaround Reviews Total 20 82 4.10 1st Review 20 82 4,10 6 30% 100/10 Days 6 Day Max Total 2nd Review 0 0 0,00 Fuel & LP Gas Reviews Total 6 27 4.50 1 st Review 5 27 5AO 4 80% 100/10 Days 9 Day Max 3rd Review 1 0 0,00 100/3 Days Total 3rd Review 1 0 0,00 100/3 Days o Day Max Hood & F5UP Reviews Total 21 34 1.62 1st Review 12 25 2,08 8 67% 100/10 Days 6 Day Max 2nd Review 7 7 1,00 100/3 Days 3rd Review 2 2 LOO 1 00/3 Days Total 2-3 Reviews 9 9 LOO 100/3 Days 2 Day Max Fire Alarm Reviews Total 117 177 1.51 1 st Review 62 126 2,03 31 50% 100/10 Days 6 Day Max 2nd Review 39 38 0,97 100/3 Days 3rd Review 14 12 0,86 100/3 Days 4th Review 2 1 0,50 100/3 Days Total 2-4 Reviews 55 51 0,93 100/3 Days 3 Day Max Summary 1 st Review 524 1237 2.36 355 68% 100/10 Days Corrections 301 323 1,07 99/3 Days Overall Totals 825 1560 1.89 Office of the Fire Code Official 2800 N. Horseshoe Or. Naples, FL 34104 ROAD IMPACT FEE RATE COMPARISON LAND USE RESIDENTIAL SINGLE FAMILY <1500 Sq. Ft. SINGLE FAMILY 1,500 to 2,499 Sq. Ft. SINGLE F AMIL Y 2,500 Sq. Ft. or Larger MULTI-FAMILY 1-10 Stories. MUL 1'1 - F AMIL Y > I 0 Stories ASSISTED LIVING F ACIUTY CONDOMINIUM/TOWNHOUSE HIGH-RISE CONDOMINIUM MOBlLEHOME RETIREMENT COMMUNITY LODGING HOTEL MOTEL ALL SUITES HOTEL. RV PARK RECREA TION GOLF COURSE MOVIE THEATER MARINA DANCE STUDIOS/GYMNASTICS. CURRENT RATE PROPOSED RATE 111/2007 RATE Rate was effective 6/30/06 and is 29.7% less than current rate. Dwelling Unit $8,247.62 $8,668.00 $6,359.00 Dwelling Unit $11,522.55 $11,760.00 $8,884.00 Dwelling Unit $12,819.55 $13,130.00 $9,884,00 Dwelling Unit $8,220.39 $7,464.00 $6,338.00 Dwelling Unit $4,954.54 $4,784.00 $3,820.00 Dwelling Unit $1,032.41 $1,347.00 $796.00 Dwelling Unit $7,858.52 $8,738.00 $6,059,00 Dwelling Unit $5,488,90 $6,246,00 $4,232.00 Dwelling Unit $5,361.80 $4,314,00 $4,134.00 Dwelling Unit $2,9] 3.06 $3,754.00 $2,246.00 Per Room $7,765.14 $6,578.00 $5,987.00 Per Room $4,964.92 $4,222.00 $3,828.00 Per Room $4,526.53 $3,891.00 $3,490.00 Per Site $4,280.1 0 $2,299.00 $3,300.00 18 Holes $1,043,392.40 $850,022.00 $840,466.00 Per Screen $54,978.53 $46,217.00 $42,389.00 Per Berth $4,643.26 $3,980.00 $3,580.00 Per 1,000 sf $13,451.19 $ll,339.00 $10,371.00 lliSTITIlJ]ONS HOSPITAL Per 1,000 sf $18,414.81 $20,382.00 $14,198.00 NURSING HOME Per Bed $1,486.36 $1,261.00 $1,146,00 CHURCH Per 1,000 sf $10,404.53 $8,619.00 $8,022.00 ELEMENTARY SCHOOL Per Student $1,111.53 $1,005.00 $857.00 MIDDLE SCHOOL Per Student $1,540.84 $1,439.00 $1,188.00 HIGH SCHOOL Per Student $1,740.57 $1,526,00 $1,342.00 UNIVERSITY/JR. COLLEGE <7,50] Students. Per Student $2,926.03 $2,688.00 $2,256.00 UNIVERSITY/JR. COLLEGE >7,500 Students. Per Studcnt $2,153.02 $2,001.00 $1,660.00 DA Y CARE Per Student $1,232.15 $1,445.00 $950.00 OFFICE OFFICE 50,000 Sq. Ft. or Less Per 1,000 sf $20,074.97 $16,763,00 $15,478.00 OFFICE 50,001-100,000 Sq. Ft. Per 1,000 sf $17,019,23 $]4,257.00 $13,122.00 OFFICE 100,001-200,000 Sq. Ft. Pcr 1,000 sf $14,413,56 $12,115.00 $11,113.00 OFFICE 200,001-400,000 Sq. Ft. Per 1,000 sf $12,206.07 $10,296.00 $9,411.00 OFFICE >400,000 Sq. Ft. Per 1,000 sf $11,054,33 $9,348,00 $8,523.00 MEDICAL OFFICE Pcr 1,000 sf $47,585.63 $40,517,00 $36,689,00 r ROAD IMPACT FEE RATE COMPARISON LAND USE CURRENT RATE PROPOSED RATE 1/ 1/2007 RATE RETAIL SPECIAL TY RETAIL Per 1,000 sf $28,517,14 $26,877.00 $21,987.00 RETAIL 50,000-100,000 Sq. Ft. Per 1,000 sf $18,097.04 $19,823.00 $13,953.00 RETAIL 50,001-100,000 Sq. Ft. Pcr 1,000 sf $17,117.81 $20,041.00 $13,198.00 RETAIL 100,001-150,000 Sq. Ft. Pcr 1,000 sf $16,486,17 $]8,661.00 $12,711.00 RETAIL ]50,001-200,000 Sq. Ft. Per 1,000 sf $16,385.00 $17,883,00 $12,633.00 RETAIL 200,001-400,000 Sq. Ft. Per 1,000 sf $15,195.65 $16,893.00 $] ],7]6.00 RETAIL 400,001-600,000 Sq. Ft. Per 1,000 sf $16,487.46 $16,847,00 $]2,712.00 RETAIL 600,001-1,000,000 Sq. Ft. Per 1,000 sf $] 7,608.07 $18,255,00 $13,576.00 RETAIL > 1,000,000 Sq. Ft. Per 1,000 sf $21,508.15 $19,187,00 $16,583.00 FURNITURE STORE* Per 1,000 sf $4,025.89 $3,545.00 $3,104.00 PHARMACYIDRUG STORE Pcr 1,000 sf $17,260.48 $13,958.00 $13,308.00 HOME IMPROVEMENT SUPERSTORE Pcr 1,000 sf $17,141.15 $9,901.00 $13,216.00 RESTAURANT - High Turnover*'" Per Seat $2,735.38 $2,440,00 $2,109.00 RESTAURANT - Quality** Per Seat $1,849.53 $1,553.00 $1,426.00 RESTAURANT - Drive-In Pcr 1,000 sf $171,093.76 $137,444,00 $131,915.00 GASOLINE/SERVICE STATION Per Fuel Pos. $9,791.05 $8,221.00 $7,549.00 SUPERMARKET Pcr 1,000 sf $21,713.08 $26,570.00 $16,741.00 QUICK LUBE Pcr Bay $17,491.34 $14,522.00 $13,486.00 CONVENIENCE STORE Per 1,000 sf $116,656.07 $97,636.00 $89,943.00 CONVENIENCE STORE w/Gas Pumps Per Fuel Pos, $48,734.78 $37,652.00 $37,575.00 TIRE STORE Pcr Bay $13,045.23 $10,930,00 $10,058.00 NEW/USED AUTO SALES Per 1,000 sf $33,637.70 $27,131.00 $25,935.00 LUXURY AUTO SALES Per 1,000 sf $17,920.65 $]4,996.00 $13,8]7.00 BANK/SA VfNGS: Walk-In Per 1,000 sf $55,381.90 $39,429.00 $42,700.00 BANK/SA VINGS: Drive-In Per 1,000 sf $108,545.93 $40,158.00 $83,690.00 SELF-SERVICE CAR WASH Per Bay $43,976.08 $36,367.00 $33,906.00 AUTOMA TED CAR W ASH* Per 1,000 sf $47,062.95 $39,066.00 $36,286.00 INDUSTRIAL GENERAL LIGHT INDUSTRIAL Per 1,000 sf $9,176.28 $7,732.00 $7,075.00 BUSINESS PARK Per 1,000 sf $16,855.81 $14,021.00 $12,996.00 MINI- WAREHOUSE Per 1,000 sf $1,770.41 $1,436.00 $1,365.00 "'New Land Use in 2008 Study. 1/1/2007 rate calculated using 2006 Study. URate is per seat in 2008 study. Rate currently per 1,000 sq. ft. 111/2007 rate calculated using 2006 Study. 2 EXECUTIVE SUMMARY To request that the Board of County Commissioners (BCC) approve a single Land Development Code (LDC) amendment cycle for the 2009 calendar year to consider a limited scope of amendments to the LDC as follows: to remove the administrative provisions from the LDC and establish a separate Administrative Code; to consider the Evaluation and Appraisal Report (EAR) based Environmental amendments that were continued by the BCC from the 2008 Cycle 1; to consider amendments to the School Board review process as required by adoption of the 2008 GMP amendments; to consider an amendment to the Nonconformities section of the LDC continued from the 2008 cycle 1; to consider the proposed architectural design deviation process for Immokalee as acknowledged by the BCC; to consider the amendments to the Well field protection regulations as directed by the BCC; to consider amendments to specify how to calculate shorelines subject to conservation easements or the like when calculating the number of boat slips per the Manatee Protection Plan, as directed by the BCC; and to consider any amendments to the Stewardship Receiving Area (SRA) if there are any at that time. OBJECTIVE: To request that the Board of County Commissioners (BCC) approve a single Land Development Code (LDC) amendment cycle for the 2009 calendar year to begin on March 1, 2009 and ending on December 31, 2009, as amended, for a total of one (1) LDC amendment cycle of a pre- defined scope in 2009. CONSIDERATIONS: The purpose of this request is to set forth the number of cycles, the time frame and the content for the proposed 2009 LDC amendment cycle. Amendments to the Collier County Land Development Code may be made not more than two times during any calendar year as scheduled by the County Manager, except amendments to this Code may be made more often than twice during the calendar year if the Collier County Board of County Commissioners, by at least a super-majority vote, directs that additional amendments be made for specific purposes. The 2008 LDC cycle recently ended on October 30, 2008. During that cycle approximately 12 amendments were not adopted and were subsequently continued for various reasons. Many of these are continued amendments which are amendments to environmental review subject matter areas and are the 2004 EAR-based GMP amendments that were adopted by the BCC and had an effective date of May 24, 2007. Most of the EAR-based GMP amendments stated that within one year of the amendment, the County will adopt the appropriate land development regulations to implement the respective policies. This was to be completed in the 2008 cycle, however the Board voted to continue the amendments to the next (2009) cycle for further review of the amendments by staff and interested members of the public. Furthermore, at the June 24, 2008 BCC meeting under "Discussion Items" the BCC considered the possibility of limiting LDC amendments in 2009 to those that are EAR-based and those that are "good for business" per a 1 ... written request (see attached letter dated June 12, 2008) initiated by the Development Services Advisory Committee (DSAC). Additionally, staff is currently engaged in the revision of the LDC sign code, which will be heard in early 2009, as a result of the legal settlement in the Bonita Media, LLC vs. Collier County Code Enforcement Board. Given these facts, staff recognizes that it is imperative to have one regular 2009 amendment cycle in order to hear those EAR-based amendments to meet the statutory requirements of Florida law and to consider the other amendments that were continued by the BCC or have a similar status as noted in the title above. Furthermore, staff has also been working diligently towards meeting the intent of the strategic plan in making the development application review process and the LDC more user friendly. Specifically, in a continuation of the update to the LDC, Collier County has retained the law firm of White & Smith, LLC to assist with this process. Following an initial reconnaissance phase, the County identified its development review procedures as a priority for updating and consolidation. In particular, the County has directed that the law firm move forward with development of the Administrative Code as a companion to the LDC. The establishment and implementation of an Administrative Code has the following advantages: 1. 1m proved Readability - much of the LDC' s substantive content is riddled with application requirements and procedural matters that lengthen the text and are of little interest to a lay audience. Cleaning out these provision will provide greater focus for individual regulations, and will reduce the sheer length and size of the Land Development Code. 2. Development Review Streamlining - an Administrative Code consolidates the procedural aspect of the LDC in a single document. Applicants, design consultants, and administrative staff can find procedural steps. Fees and forms in a single reference document. 3. Updating - When the County recodified and reorganized the 1991 LDC in 2004 (Ordinance No. 04-41) some provisions were inadvertently omitted. The update will carryall of the current and former procedures forward so that the County staff and applicants can easily determine what a given process requires and future updates can be easily accomplished. 4. Document Design and Web-based enhancements - An Administrative code can offer a more user-friendly layout, with white space on pages, embedded illustrations, and plain English text. 5. Maintenance - changes to the LDC require legislative action by the County and a lag time for incorporation into the Municode website. An Administrative Code allows the County to avoid this long delay. The Department can maintain a separate Administrative Code, and enter changes or amendments directly into the document's electronic code. Staff is proposing the general time line for the LDC cycle as fo Ilows. Specific dates for hearings will be locked in at a later time once hearing room availability is confirmed and schedules with the various board appointed advisory committees and the BCC are coordinated. 2 GROWTH MANAGEMENT IMPACT: Staff, as part of the LDC review and vetting process will assess the proposed amendments to the LDC for consistency with the Growth Management Plan during the review portion of the cycle (approximately March 1,2009 - June 1,2009). STAFF RECOMMENDATION: Staff recommends that the Board of County Commissioners approve a motion by at least a super- majority vote authorizing a single Land Development Code amendment cycle for 2009 to be limited to the following subject matter: 1. To remove administrative provisions from the LDC and establish a separate Administrative Code; and 2. To consider the EAR-based Environmental amendments that were continued by the BCC from the 2008 Cycle 1; and 3. To consider an amendment to the Nonconformities section of the LDC (continued from the 2008 Cycle 1); and 4. To consider the proposed architectural design deviation process for Immokalee (if submitted by the Immokalee CRA); and 5. To consider the amendments to the Wellfield protection regulations that were continued from the 2008 cycle 1 unless they are otherwise addressed in some appropriate legal ordinance; and 6. To consider any amendments to the Stewardship Receiving Area (SRA) ifthere are at the time of the amendment submittal due date (June 1,2009); and 7. To consider any amendments which correct errors or replace omitted text as determined by the Zoning Department; and 8. To consider the amendments to the School Board review process in order to implement the 2008 GMP amendments adopted by the BCC; and 9. To consider the shoreline calculation amendments pursuant to the Manatee Protection Plan per the direction of the BCC; and 10. To consider any amendments which the Board deems in the best interest of business per their discussion on June 24, 2008 (see attached minutes) that is given conceptual pre- approval by the BCC before the commencement of the 2009 cycle (March 1, 2009). Staff further recommends that Board of County Commissioners adopt, at this time, a time line indicating the start and finish dates of the cycle (from March 1, 2009 to December 31, 2009) with the understanding that staff will in early 2009, notify the Board of County Commissioners of the specific hearing dates for the Environmental Advisory Committee, the DSAC, CCPC and the BCC. Preoared by: Susan M. Istenes, AICP, Zoning Director 4 January, 2009 - March, 2009 Staff prepares amendments and coordinates drafts with outside interest groups where applicable. March, 2009 - June 1,2009 Staff analyzes draft amendments with staff work groups and continues coordination with outside interest groups. June 1, 2009 Last day to submit draft amendments to Zoning Department. June 1,2009 - July, 2009 Staff prepares documents for hearings and advertising. July, 2009 - September, 2009 Environmental Advisory Committee (EAC) and Development Services Advisory Committee (DSAC) hearings. August, 2009 - November, 2009 DSAC hearings continued and Collier County Planning Commission (CCPC) hearings start. November, 2009 - December 15,2009 Planning Commission hearings continue and Board of County Commissioner hearings start. December 15,2009 - December 31, 2009 Final approved ordinance preparation and delivery to the Department of Community Affairs. Typically by March I, 2009 the Zoning staff will have a draft of many of the proposed amendments for the 2009 cycle however the "official" 2009 cycle cut- off for submittal of a written draft LDC amendment to Zoning staff will be June 1, 2009. LEGAL CONSIDERATIONS: This item is consistent with Chapters 106 and 250 of the Collier County Code of Laws and Ordinances, the Land Development Code and Section 163.3161 et seq, Florida Statutes. The approval of the amendment cycle and general timeline is not quasi-judicial and requires a majority vote.--HFAC FISCAL IMPACT: Any private amendments will be subject to the applicable fee of $3,000 per amendment and all associated advertising costs estimated to be approximately $2,500. All costs will be paid by the private applicants. 3 t" ~ From: Sent: To: Subject: George Hermanson [GeorgeHermanson@hmeng.com] Wednesday, January 07, 20099:02 AM pui9J LDC recommended changes per DSAC Judy, here are some recommended changes to LDC and CDES procedures from our firm's staff. This is a followup to recent DSAC discussions on how to improve the environment for development in Collier County. Note that procedural changes are part of the list. This is important to streamline development review as much as code changes. In general, our design standards and codes are way too complex. They have evolved over time to address every complication that arises. The result is more codes to deal with the unintended consequences of the previous code change. 1. Review fees are simply too high. They should be no more than 2% of construction for SDP's and subdivision plans. Rezoning fees should be proportionately lower also. In some cases, county review fees are higher than what we charge to prepare the work. The county only has to review our work, and their fees should be much lower. Many ancillary fees should be eliminated. The basic fee should cover everything. Fire reviews should be eliminated unless a fire review is actually necessary. 2. Limit the number of reviewers on applications. SDP's and subdivisions shouldn't have more than 6 or so reviewers: zoning, engineering, landscaping, utilities. environmental, and transportation are the critical reviews. Others can be folded into these. This would also reduce staffing requirements and reduce operating cost commensurate with fee reductions. It would also greatly speed up review times, which is the major complaint with county reviews. 3. Establish better liaison or coordination with other departments (e.g. transportation) who must review applications to improve the timeliness of their review and eliminate complications from last-minute staff comments. 4. Reduce the sidewalk requirements, especially on external roads. A property owner shouldn't be responsible for building sidewalks that aren't on his property. The county should do this if they want sidewalks. 5. Reduce the requirements for SDPA's and SDPI's. Most SDPA's should be handled as SDPI's, and most SDPI's should be handled as field changes. Larger tolerances in building square footage should also be allowed without triggering an SDPA. 6. Reduce or eliminate the requirement for boundary surveys on all submittals. In most cases, a legal description is sufficient. After all, that's all that appears on someone's deed. 7. Stop requiring the SFWMD permit before SDP or subdivision approval. This could be changed to requiring the SFWMD permit before construction begins. That's what is used to be. 8. Stop requiring conservation easements over all native vegetation. This should only be required for larger preserves as part of state and/or federal permits. Also stop requiring preserve management plans on all native vegetation. 9. For properties undergoing renovation or expansion, reduce the requirements to upgrade existing properties to current codes. This should apply to the building and site work including landscaping, ADA accessibility, sidewalks, etc. We should be encouraging improvement of property, not discouraging it by making it too costly. 10. Sites under 10 acres and 2 acres impervious should only require water quality stormwater detention, not the 25- year storm attenuation (SFWMD rules exempt these sites from their requirements). 11. Stop requiring ADA sidewalks lito the public road." The intent here is to provide ADA access between buildings and vehicles in the parking lot, not beyond which there is no need for such access. 12. Impact fees are astronomical and discourage growth and development. They are actually more significant in construction than some of the actual construction features. The county should look at reducing them (particularly roads) and look for alternate, broader-based funding sources (ad valorem tax, real estate exchange tax, sales tax, etc.). The requirement for prepayment of 50% of road impact fees should be ended. The cost is 1 ... .... simply too burdensome for builders, developers and lends, and is actually chasing away potential businesses and industry from the area. 13. Architectural guidelines should be relaxed, especially for site work. Foundation landscaping should be more flexible to allow narrower landscape strips. Pavers shouldn't be required. Benches and other amenities shouldn't be required. 14. Architectural guidelines should be relaxed for buildings in industrial parks and similar developments where architecture is not as important as function. Some industrial parks should be allowed to look like industrial parks. 15. MANY codes should be changed for the Immokalee area, especially landscaping and architectural guidelines. This may require a separate code for Immokalee, which may be in progress, but this needs to be on the front burner as Immokalee may be key to the county's economic growth. ~~f!/ 11: 1I~~~, p.~. George H. Hermanson, P .E. Senior Vice President/Principal Hole Montes, Inc. Engineering. Planning' Survey Landscape Architectural Design (239) 254-2000 - Main Line (239) 254-2099 - Fax GeoraeHermanson@hmena.com 950 Encore Way Naples, FL 34110 USA Ho/e Montes has been recognized as a Top 500 Design Firm by Engineering News Record magazine for 2005 Serving Clients Throughout Southwest F/orida For More Than 39 Years 2 December 3,2008 MINUTES OF THE MEETING OF THE COLLIER COUNTY DEVELOPMENT SERVICES ADVISORY COMMITTEE Naples, Florida, December 3,2008 LET IT BE REMEMBERED, that the Collier County Development Services Advisory Committee in and for the County of Collier, having conducted business herein, met on this date at 3:30 P.M. in REGULAR SESSION in Conference Room #610 in the Collier County Community Development and Environmental Services Center, 2800 N. Horseshoe Drive, Naples, Florida, with the following members present: CHAIRMAN: William Varian Charles Abbott James Boughton (Absent) Clay Brooker Laura Spurgeon Dejohn Dalas Disney David Dunnavant Marco Espinar (Excused) Blair Foley George Hermanson Reed Jarvi Thomas Masters (Absent) Robert Mulhere Reid Schermer Mario Valle ALSO PRESENT: Joe Schmitt, Administrator, CDES Judy Puig, Operations Analyst, CDES Phil Gramatges, Director, Public Utilities Bob Dunn, Director, Bldg. Review & Permitting Gary Mullee, CDES, Operations Support Manager Bill Lorenz, Director, Engineering & Environmental Svcs. Nick Casalanguida, Director, Transportation/Planning Ed Riley, Fire Code Official Tom Wides, Operations Director, Public Utilities I December 3,2008 I. Call to Order The meeting was called to order at 3 :40 PM by Chairman William Varian and a quorum was established. II. Approval of Agenda Reid Schermer moved to approve the Agenda. Second by Dalas Disney. Carried unanimously, 9-0. III. Approval of Minutes The following corrections were suggested: . On Page 6, the motions concerning nominations for re-appointment were changed to "Motion carried, "ll-Yes" with one abstention." Dalas Disney moved to approve the Minutes of the November 5, 2008 Meeting as amended. Second by Reid Schermer. Carried unanimously, 9-0. IV. Staff AnnouncementslUpdates A. CDES Update - Joe Schmitt, Administrator . Funding is still an issue; there is a shortfall in Fund 131 - Permitting and Land Use - revenue is not sufficient . Building Department is sustaining · Either fees or the number of employees must be adjusted · Fiscal Year 2010 - core organization may be skeletal . Level of service will be impacted In response to a question by the Committee, Mr. Schmitt stated the Intake Team Manager's position was frozen. The "team" consists of one person who reports to Glenda Smith. The former manager was assigned to Code Enforcement. (Charles Abbott arrived at 3:47 PM) · Budget allocations will be re-adjusted and reduced · BCC approval is not necessary since the budget is being down-sized VI. New Business A. Fund 131 Reserves - Gary Mullee, CDES Financial Manager · The structure of Fund 131 reserves is being reviewed · Reserve fund was created in 10/2003 - initial reserve was $1.66 Million · The Board of County Commissioners approved the fee resolution · Previously Fund 113 (Building & Plan Review) was the only fund, and building permit fees subsidized land use · Zoning fees have not been raised since 2003 · 200 projects started before 10/13 and the funds were deposited to Fund 113 · The Clerk of Courts declared the "reserves" to be a "loan" · $700,000 has been paid back to Fund 131 at a rate of $1 00,000 per year · Work done under Fund 131 is paid for by the next applicant · Business has stopped, reserves in Fund 131 will run out in 2 - 3 months 2 December 3,2008 (Mario Valle arrived at 3:55 PM) . Fund 113 collects fees for prepaid commitments (i.e., inspections) Joe Schmitt outlined a brief history ofCDES and the funding process/fee schedule created prior to 2002. . Not enough money was set aside in Fund 131; will approach Board of County Commissioners to request rebalancing the reserves in Funds 131 There was a discussion concerning the CBIA lawsuit. Under Florida Statutes, building fees can only pay for the services provided under the building permit. The law has been in effect since 2004. In the past, building permit fees partially supported Engineering and Zoning. The building permit fees were artificially raised but when the Funds were split, the building permit fees were reduced. A suggestion was made by the Committee to "tag" fees received for pre-paid services and to not deposit the fees into Reserves. Another suggestion was to examine the efficiency of the current process and to compare it to other Counties. (Robert Mulhere arrived at 4:05 PM) There was further discussion concerning reconciling the Reserves. Options presented included further reduction of staff, reduced operating hours, and renting space within the CDES building. Also mentioned was the new software system. Electronic submittal is not yet an option due to cost. It was noted that Collier County's building permit fees are among the lowest in comparison to twelve other Counties. Gary Mullee stated Fund 113 will have reserves through the current Fiscal Year but Fund 131 reserves will run out in February, 2009. Chairman Varian confirmed specific recommendations would be presented to the Committee in the next two months. IV. Staff AnnouncementslUpdates C. Public Utilities/Engineering Division Update - Phil Gramatges · Finances for next year are being examined · Public Utilities is funded by rates paid by consumers and Impact Fees · The 2009 Budget has been analyzed and reduced by $25 Million · Revenues for the month are lower than last month V. Old Business A. Meter Size Forms - Phil Gramatges Blair Foley stated there is another process at the Building Permit level utilizing a similar form with different data which he will provide to Mr. Gramatges before the next Committee meeting. He suggested adding an "effective date" to the bottom of the current form to make it easier to distinguish future revisions. Mr. Gramatges agreed. 3 December 3, 2008 B. Water Surcharge Charts - Discussion Copies of the charts were distributed to the Committee. Tom Wides, Operations Director - Public Utilities, provided a brief history of the rate structure which was expanded to 6 blocks in 2003. The purpose of the inverted structure is to reinforce conservation. The meter size is not as important as the flow going through the meter. The average customer used approximately 8,000 gallons per month. He stated the new Water/Wastewater rates are available on the website. There was a discussion concerning water used for irrigation, rates, "LQ." (irrigation quality) water and dedicated irrigation meters. The Public Utilities contact to obtain more information regarding irrigation meters is Gilbert Moncivaiz (252-4215). IV. Staff AnnouncementslUpdates D. Fire Review Update - Ed Riley, Fire Code Official . A written report was submitted to Committee members . Monthly average of reviews remains between 850 - 950 plans . There is more time to speak to design professionals to correct problems Chairman Varian mentioned a problem concerning the remodeling of older club houses which require the addition of fire alarms. He stated the necessity of a full mechanical plan is a problem when the structure is 15+ years old and no initial plans are available. Mr. Riley stated the mechanical plan is required to determine the proper fire alarm components for the system. One suggestion was involving a mechanical contractor. He also stated the Building Department will be involved for all renovations over $5,000.00 and will conduct a 61-G Review. He suggested a one-on-one conference with staff to review options. Dalas Disney stated he had recently received calls from Mr. Riley's department staff asking for clarification of an issue which avoided rejection of a client's project saving him time and additional expense which he appreciated. In response to a question, Mr. Riley replied his department's staff is right-sized and the department is currently financially stable. VI. New Business B. New Building Blocks - "Revisions to Plan Submittal Requirements" - Bob Dunn and Ed Riley A copy of the Building Block was distributed to the Committee. · A round-table meeting with contractors has been scheduled to preview the new software which is expected to be implemented in Marchi April, 2009 A question was asked about "one revision per permit type." Mr. Riley stated any item covered by a building permit (i.e., electrical, mechanical, architectural) could be included as part of the "one revision." Sprinkler systems and fire alarm systems are separate from building permits and would require separate revisions. The trades would have to coordinate the revisions for submission at one time. 4 December 3, 2008 In response to a question, it was confirmed the General Contractor would serve as the "applicant of record" and coordinate the trades. IV. Staff Announcements/Updates B. Transportation Division Update - Nick Casalanguida . The 5-year CIE is in process and revenues are projected to be down but the capital program will remain generally intact . The Santa Barbara project section of roadway from Copperleafto Green will be pushed back . Collier Boulevard is still scheduled for completion on 11/2012 but Golden Gate might be pushed back a year . Collier Boulevard (between Davis and 1-75) will start in Fiscal Year 2009 (October or November) . Vanderbilt is near completion . Immokalee Road is near completion There was a question concerning landscaping for Immokalee Road (up to 951), Vanderbilt, and Rattlesnake. Mr. Casalanguida stated the current landscaping budget is $2.9 Million but the Board of County Commissioners authorized only $1.8 Million and suggested the Transportation Department accept bids for the project. He further stated the issue is on-going maintenance and in perpetuity maintenance costs will be included in each bid. Impact Fees cannot be used for the costs. VI. New Business C. Transportation Impact Fee Update - Nick Casalanguida A copy of the draft report of the Transportation Impact Fee Update Study was distributed to the Committee. · Impact Fees are the only revenue stream that funds capital improvement programs · "Olde Cypress" (going south), the Estates and "Arrowhead" were part of the Trip Length Study which was conducted to see how far people drive · The consultant, Tyndale-Oliver, was asked to blend the local numbers with the State's numbers because Collier's numbers were too high · Collier County is one of the only Counties that includes Utilities in its Impact Fees There was a discussion about why the retail rates increased, lower "pass by and capture" numbers, and the percentages used for recommended new trips, and Assisted Living Facilities. Other questions concerned uses and why certain categories did not contain subcategories, such as "Specialty Medical." Mr. Casalanguida stated a physician (i.e., psychiatrist) could apply for an administrative "special use" based on the number of patients seen per day. It was suggested that a sub-class should be created. Comments mentioned that "restrictions were very tight" and "physicians are choosing to open new offices elsewhere rather than in Collier County due to costs." It was pointed out full trip generation back-up was not included in the retail study. 5 December 3,2008 Mr. Casalanguida stated new roads are funded by Impact fees, but other municipalities have additional revenue streams (i.e., tolls, sales tax). The General Fund allocation pays back loans and pays for operations and maintenance. There was further discussion concerning why Impact Fees have not been reduced when costs per lane mile and other costs are lower. Additional information from the Consultant will be presented to the Committee via email. Figures from some of the other Counties are being reviewed and updated. The Report will be presented to the Board of County Commissioners on January 13, and January 27, 2009. D. LDC Cleanup for the 2009 Cycle Chairman Varian stated at the last Committee meeting it was suggested that the Members submit recommendations for the next cycle based on their individual expertise. It was decided Judy Puig will contact Catherine Fabacher concerning the Cycle and deadlines. The information will be distributed to the Committee via email. VII. Committee Member Comments A. Discussion of By-Laws - Chairman Varian Chairman Varian asked the Members to review the thirteen items that comprised the "functions, powers and duties" of the Municipal Code and if they thought the 2009 Agenda should be adjusted to include the items. He asked the Members to review Items #6, 7 and 8 specifically. VI. New Business D. Transportation Impact Fee Update - Nick Casalanguida Mr. Casalanguida returned and requested specific action from the Committee concerning the Report. George Hermanson moved to accept the Report/or purposes 0/ discussion. Second by Robert Mulhere. Robert Mulhere stated the Report may be accepted, but there is no support for raising Impact Fees and decreases are encouraged. Reed Jarvi stated he did not have enough time to study the Report and would not support it. George Hermanson amended his motion to accept the in/ormation provided in the Report but to oppose any increases in Impact Fees. Second by Robert Mulhere. Motion carried unanimously, 12-0. VII. Committee Member Comments B. Discussion of By-Laws - Chairman Varian Discussion resumed focusing on Items 6, 7 and 8. It was suggested to amend the Agenda to include the items. 6 December 3, 2008 Chairman Varian stated he would consult with Judy Puig to revise the Agenda format. Public Comment: Chris Straton, President, League of Women Voters of Collier County, introduced several members of the League in attendance and outlined their functions. She stated the League's focus for its meetings during the past year has been on Advisory Boards to the Board of County Commissioners. DSAC was one of four Advisory Boards picked for study and the basis for asking Chairman Varian to speak at a League meeting. She stated Collier County has a tradition of soliciting more public comments and suggested adding the topic of "Public Comments" to the DSAC Agenda. There was discussion concerning the influence and effectiveness of DSAC, the reluctance of the BCC to attach any weight to DSAC's recommendations, as well as the composition of the Committee. It was mentioned that DSAC Minutes are available online. Clay Brooker stated it would be a good idea to add "Public Comments" to the Agenda. Chairman Varian stated the topic should also be included in all advertising. VII. Committee Member Comments Robert Mulhere stated he attended the BCC meeting on December 2,2008 and reported the BCC unanimously approved motions for re-appointment submitted by DSAC. DSAC Meeting Dates: January 7, 2009 at 3:30 PM February 4, 2009 at 3:30 PM March 4, 2009 at 3:30 PM There being no further business for the good of the County, the meeting was adjourned by order of the Chairman at 5:41 PM. DEVELOPMENT SERVICES ADVISORY COMMITTEE William Varian, Chairman These Minutes were approved by the Board/Committee on as presented , or as amended 7 s~. +jOOU9 ROAD IMPACT FEE RATE COMPARISON LANDUSE Il-I'.SJJ2.1'-NI1A.!. SINGLE FAMILY <1500 Sq. Ft. SINGLE FAMILY 1,500 to 2,499 Sq. Ft. SINGLE F AMIL Y 2,500 Sq. F1. or Larger MULTI.FAMILY 1.10 Stories' MULTI-FAMILY >10 Stories ASSISTED LIVING FACILITY CONDOMINIUMITOWNHOUSE HIGH-RISE CONDOMINIUM MOBILE HOME RETIREMENT COMMUNITY L0JKiING HOTEL MOTEL ALL SUITES HOTEL' RV PARK Bp_C;LillA TION GOLF COURSE MOVIE THEATER MARINA DANCE STUDIOS/GYMNASTICS' C;rLIl-BElfI I~Am !,j~Q!,QSED RATE 1I)/;1.om RATE g.aI"..~"". ef(ec!iYeJinOiQQJ!!l<:l t!L25}.,J%t l~'ili.lhan current rm~ Dwelling Unit $8,247.62 S8,66800 $6,359.00 Dwelling Unit $11,522.55 $11,76000 $8,884.00 Dwelling Unit $12,819.55 $13,130.00 $9,884.00 Dwelling Unit $8,220.39 $7,464.00 $6,338.00 Dwelling Unit $4,954.54 $4,784.00 S3,820.00 Dwelling Unit $1,032.41 $1,347.00 $796.00 Dv.'clling Unit S7,858.52 $8,738.00 $6,059.00 Dwelling Unit $5,488.90 $6,246.00 $4,232.00 Uwclling Unit $5,361.80 $4,314.00 $4,134.00 Dwelling Unit $2,913.06 $3,754.00 $2,246.00 Per RO()ll1 $7,765.14 $6,578.00 $5,987.00 Per Room S4,964.92 $4,222.00 $3,828.00 Per Koom $4,526.53 $3,891.00 $3,490.00 Per Site $4,280.10 $2,299.00 $3,300.00 18 Holes $1.043,392.40 $850,022.00 $840,466.00 Per Screen $54,978.53 $46,217.00 S42,389.00 [lcrB.::nh $4,643.26 $3,980.00 $3,580.00 Pcr 1,000 sf $13,45I.19 $11,339.00 $10.371.00 1,!'!SJ:U:V..II0NJ>. HOSPITAL Pcr 1,000 sf $18,414.81 S20,382.00 $14,198,00 NURSING HOME Per Bed $ I ,486.36 $1,261.00 $1,146,00 CHURCH Per 1,000 sf $ I 0,404.53 $8,619.00 $8,022,00 ELEMENTARY SCIIOOL Pcr Student $1,111.53 $1,005.00 $857,00 MIDDLE SCHOOL Per Student $1,540.84 $1,439.00 $], ]88,00 HIGH SCHOOL Per Student $1,740.57 $1,526.00 $1,342.00 UNIVERSITY/JR. COLLEGE <7,501 Students' Per Student $2,926.03 $2,688.00 52,256.00 UNIVERSITY/JR. COLLEGE >7,500 Students' Per Student $2,153.02 $2,OOI.OO SI,66000 DA Y CARE Per Student 51,232.15 $1,445.00 $950.00 QEEK~E OFFICE 50,000 Sq. Ft. or Less Per 1.000 sf $20,074,97 $16,763.00 515,478,00 OFFlCE 50,001-100,000 Sq. Ft. Per 1,000 sf $17,019.23 $14,257.00 513,122.00 OFFlCE 100,001-200,000 Sq. Ft. Per 1.000 sf 514,413.56 $12,115.00 $11,113.00 OFFICE 200,001-400,000 Sq. Fl. Per 1,000 sf $12,206.07 510,296.00 $9,411.00 OFFICE >400,000 Sq, 1'1. Per 1.000 sf S 11 ,054.3 3 $9,348.00 $8,523.00 MEDICAL OFFICE Per 1,000 sf S47,585.63 $40,517.00 $36,689,00 ROAD IMPACT FEE RATE COMPARISON hANPU,SJ, rvJiBm:-JI RAT):; PROPOSED [<"Am I/IL:)QO..7 RcAff: RrrIAlk SPECIALTY RETAIL Per 1,000 ~f $28,517.14 $26,877.00 $21,987.00 RETAIL 50,000-100,000 Sq, Ft. Per I,O()() sf $ I 8,097.04 $19,823.00 $13,953,00 RETAIL 50,001-100,000 Sq. Ft. Per ],000 sf $17,117.81 $20,041.00 $13,198,00 RETAIL 100,001-150,000 Sq. 1"1. Per 1,000 sf $16,486.17 $18,66100 $ 12,71100 RETAIL 150,001-200,000 Sq. Ft. Per 1,000 s.f $16,385,00 $17,883.00 $12,633.00 RETAIL 200,001-400,000 Sq. F1. Per 1,000 sf $15,195,65 $16,893.00 $11,716.00 RETAIL 400,001,,600,000 Sq. F1. Per t,OOOsf $16,487.46 $16,847,00 $12,712.00 RETAIL 600,00 I" 1 ,000,000 Sq. Ft. Per 1,000 sf $17,608,07 $18,255.00 $13 ,576.00 RETAIL> I ,000,000 Sq, Ft. Per !,OOO sf $21,508.15 $19,187,00 $16,583.00 FURNITURE STORE' Per \,000 sf $4,025.89 $3,545.00 $3,104.00 PHARMACYIDRUG STORE Per ],000 sf $17,260.48 $13,958.00 $13,308.00 HOME IMPROVEMENT SUPERSTORE Per 1,()(lOsf $17,141.15 $9,90100 $13,216.00 RESTAURANT - High Turnover*' Per Seat $2,735,38 $2,440.00 $2,109.00 RESTAURANT - Quality*' Per Sea! $1,849,53 $1,55300 $1,426.00 RESTAURANT - Drive-In Per 1,000 sf $171,093,76 $137,444.00 $131,915,00 GASOLINE/SERVICE STATION Per Fllel Pos $9,79105 $8,22100 $7,549.00 SUPERMARKET Per I,OOOsf $21,713.08 $26,570,00 $16,741.00 QUICK LUBE Per Bay $17,491.34 $14,522.00 $13,486.00 CONVENIENCE STORE Per 1,000:.:1' $116,656,07 $97,636.00 $89,943.00 CONVENIENCE STORE w/Gas Pumps Per F ud Pos. $48,734.78 $37,652.00 $37,575.00 TIRE STORE P;,;r Bay $I3,045.23 $10,930.00 $10,058.00 NEWIUSED AUTO SALES Per 1,000 sf $33,637.70 $27,131.00 $25,935.00 LUXURY AUTO SALES Per J.OOO"f $17,920,65 $14,996.00 $13,817,00 BANK/SAVINGS: Walk-In Pcr 1,000 sf $55,38190 $39,429.00 $42,700.00 BANK/SAVINGS: Drive-In Per :'000 sf SI08,545,93 $40,158.00 S83,690.00 SELF-SERVICE CAR WASH Per Bay $43,976.08 $36,367.00 $33,906.00 AUTOMATED CAR WASH' Pcr 1,00051' $47,062.95 $39,066.00 $36,286.00 !!'!PJl.SIRIA..1 GENERAL LIGHT INDUSTRIAL Per I.HU()sf $9,176.28 $7,732.00 $7,075.00 BUSINESS PARK Per 1,000 ~f $16,855.81 $14,02100 SI2,996.00 MINI- WAREHOUSE Per 1,000 sf $1,770.41 $1,436.00 $1,365.00 "'New Land Use in 2008 Study. 111/2007 rate calculated using 2006 Study, URate is per seat in 2008 study. Rate currently per 1,000 sq. ft. 111/2007 rate calculated using 2006 Study, 2 EXECUTIVE SUMMARY To request that the Board of County Commissioners (BCC) approve a single Land Development Code (LDC) amendment cycle for the 2009 calendar year to consider a limited scope of amendments to the LDC as follows: to remove the administrative provisions from the LDC and establish a separate Administrative Code; to consider the Evaluation and Appraisal Report (EAR) based Environmental amendments that were continued by the BCC from the 2008 Cycle 1; to consider amendments to the School Board review process as required by adoption of the 2008 GMP amendments; to consider an amendment to the Nonconformities section of the LDC continued from the 2008 cycle 1; to consider the proposed architectural design deviation process for Immokalee as acknowledged by the BCC; to consider the amendments to the Wellfield protection regulations as directed by the BCC; to consider amendments to specify how to calculate shorelines subject to conservation easements or the like when calculating the number of boat slips per the Manatee Protection Plan, as directed by the BCC; and to consider any amendments to the Stewardship Receiving Area (SRA) if there are any at that time. OBJECTIVE: To request that the Board of County Commissioners (BCC) approve a single Land Development Code (LDC) amendment cycle for the 2009 calendar year to begin on March I, 2009 and ending on December 31, 2009, as amended, for a total of one (I) LDC amendment cycle of a pre- defined scope in 2009. CONSIDERATIONS: The purpose of this request is to set forth the number of cycles, the time frame and the content for Ihe proposed 2009 LDC amendment cycle. Amendments to the Collier County Land Development Code may be made not morc than two times during any calendar year as scheduled by the County Manager, except amendments to this Code may be made more often than twice during the calendar year if the Collier County Board of County Commissioners, by at least a super-majority vote, directs that additional amendments be made for specific purposes. The 2008 LDC cycle recently ended on October 30, 2008. During that cycle approximately 12 amendments were not adopted and were subsequently continued for various reasons. Many of these are continued amendments which are amendments to environmental review subject malIer areas and are the 2004 EAR-based GMP amendments that were adopted by the BCC and had an effective date of May 24, 2007. Most of the EAR-based GMP amendments slated that within one year of the amendment, the County will adopt the appropriate land development regulations to implement the respective policies. This was to be completed in the 2008 cycle, however the Board voted to continue the amendments to the next (2009) cycle for further review of the amendments by stafT and interested members of the public. Furthermore, at the June 24, 2008 BCC meeting under "Discussion Items" the BCC considered the possibility of limiting LDC amendments in 2009 to those that are EAR-based and those that are "good for business" per a 1 written request (see attached letter dated June 12, 2008) initiated by the Development Services Advisory Committee (DSAC). Additionally, staff is currently engaged in the revision of the LDC sign code, which will be heard in early 2009, as a result of the legal settlement in the Bonita Media, LLC vs. Collier County Code Enforcement Board. Given these facts, staff recognizes that it is imperative to have one regular 2009 amendment cycle in order to hear those EAR-based amendments to meet the statutory requirements of Florida law and to consider the other amendments that were continued by the BCC or have a similar status as noted in the title above. Furthermore, staff has also been working diligently towards meeting the intent of the strategic plan in making the development application review process and the LDC more user friendly. Specifically, in a continuation of the update to the LDC, Collier County has retained the law firm of White & Smith, LLC to assist with this process. Following an initial reconnaissance phase, the County identified its development review procedures as a priority for updating and consolidation. In particular, the County has directed that the law firm move forward with development of thc Administrative Code as a companion to the LDe. The establishment and implementation of an Administrative Code has the following advantages: 1. Improved Readability - much of the LDe's substantive content is riddled with application requirements and procedural matters that lengthen the text and are of little interest to a lay audience. Cleaning out these provision will provide greater focus for individual regulations, and will reduce the sheer length and size of the Land Development Code. 2. Development Review Streamlining - an Administrative Code consolidates the procedural aspect of the LDC in a single document. Applicants, design consultants, and administrative staff can find procedural steps. Fees and forms in a single reference document. 3. Updating -Wh en the County recodified and reorganized the 1991 LDC in 2004 (Ordinance No. 04-41) some provisions were inadvertenI1y omitted. The update will carryall of the current and former procedures forward so that the County staff and applicants can easily determine what a given process requires and future updates can be easily accomplished. 4. Document Design and Web-based enhancements - An Administrative code can offer a more user-friendly layout, with white space on pages, embedded illustrations, and plain English text. 5. Maintenance - changes to the LDC require legislative action by the County and a lag time for incorporation into the Municode website, An Administrative Code allows the County to avoid this long delay. The Department can maintain a separate Administrative Code, and enter changes or amendments directly into the document's electronic code. Staff is proposing the general time line for the LDC cycle as follows. Specific dates for hearings will be locked in at a later time once hearing room availability is confirmed and schedules with the various board appointed advisory committees and the BCC are coordinated. 2 January, 2009 - March, 2009 Staff prepares amendments and coordinates drafts with outside interest groups where applicable. March, 2009 - June 1,2009 Staff analyzes draft amendments with staff work groups and continues coordination with outside interest groups. June 1, 2009 Last day to submit draft amendments to Zoning Department. June 1, 2009 - July, 2009 Staff prepares documents for hearings and advertising. July, 2009 - September, 2009 Environmental Advisory Committee (EAC) and Development Services Advisory Committee (DSAC) hearings. August, 2009 - November, 2009 DSAC hearings continued and Collier County Planning Commission (CCPC) hearings start. November, 2009 - December 15,2009 Planning Commission hearings continue and Board of County Commissioner hearings start. December 15, 2009 - December 31, 2009 Final approved ordinance preparation and delivery to the Department of Community Affairs. Typically by March I, 2009 the Zoning staff will have a draft of many of the proposed amendments for the 2009 cycle however the "official" 2009 cycle cut- off for submittal of a written draft LDC amendment to Zoning staff will be June I, 2009. LEGAL CONSIDERATIONS: This item is consistent with Chapters 106 and 250 of the Collier County Code of Laws and Ordinances, the Land Development Code and Section 163.3161 et seq, Florida Statutes. The approval of the amendment cycle and general timeline is not quasi-judicial and requires a majority vote.-HFAC FISCAL IMPACT: Any private amendments will be subject to the applicable fee of $3,000 per amendment and all associated advertising costs estimated to be approximately $2,500. All costs will be paid by the private applicants. 3 GROWTH MANAGEMENT IMPACT: Staff, as part of the LDC review and vetting process will assess the proposed amendments to the LDC for consistency with the Growth Management Plan during the review portion of the cycle (approximately March 1,2009 - June 1,2009). STAFF RECOMMENDA nON: Staff recommends that the Board of County Commissioners approve a motion by at least a super- majority vote authorizing a single Land Development Code amendment cycle for 2009 to be limited to the following subject matter: I. To remove administrative provisions from the LDC and establish a separate Administrative Code; and 2. To consider the EAR-based Environmental amendments that were continued by the BCC from the 2008 Cycle I; and 3. To consider an amendment to the Nonconformities section of the LDC (continued from the 2008 Cycle I); and 4. To consider the proposed architectural design deviation process for Immokalee (if submitted by the Immokalee CRA); and 5. To consider the amendments to the Wellfield protection regulations that were continued from the 2008 cycle I unless they are otherwise addressed in some appropriate legal ordinance; and 6. To consider any amendments to the Stewardship Receiving Area (SRA) if there are at the time of the amendment submittal due date (June I, 2009); and 7. To consider any amendments which correct errors or replace omitted text as determined by the Zoning Department; and 8. To consider the amendments to the School Board review process in order to implement the 2008 GMP amendments adopted by the BCC; and 9. To consider the shoreline calculation amendments pursuant to the Manatee Protection Plan per the direction of the BCC; and 10. To consider any amendments which the Board deems in the best interest of business per their discussion on June 24, 2008 (see attached minutes) that is given conceptual pre- approval by the BCC before the commencement of the 2009 cycle (March I, 2009). Staff further recommends that Board of County Commissioners adopt, at this time, a time line indicating the start and finish dates of the cycle (from March I, 2009 to December 31, 2009) with the understanding that staff will in early 2009, notify the Board of County Commissioners of the specific hearing dates for the Environmental Advisory Committee, the DSAC, CCPC and the BCC. Prepared by: Susan M. Istenes, AICP, Zoning Director 4 Office of the Fire Code Official Summary of Plan Review Activity November-DB Architectural Reviews Sprinkler Reviews Underground Reviews Fuel & LP Gas Reviews Hoods & FSUP Reviews Alarm Reviews SOP Reviews Total # of Plans Reviewed Number of Work Days Average # of Plans Reviewed per Day ASAP Reviews per Building Department: Total # of ASAP Reviews~: Total ASAP Reviews per Day *Overtime Reviews are not included in this figure Scheduled Meetings/Hours: Classes and Seminars attended by FCO: 11/3-11/6 FFMIA Annual Conference, Ft. Myers 11/3-1116 FFMIA Annual Conference, Ft. Myers 11/3-11/6 FFMIA Annual Conference, Ft. Myers 11/20-11/21 Electrical Contractors licensing Board-Dee Statement, Tallahassee 11/20-11/21 Electrical Contractors Licensing Board-Dee Statement, Tallahassee Total Overtime Hours for the Fire Code Office 'Overtime Hours Reimbursed by Contractors In addition to the above-mentioned tasks, The Fire Code Official's Office fields numerous phone calls, walk-ins, field inspections and impromptu meetings Office olthe Fire Code Official 2800N. Horseshoe Dr Naples,FL 34104 567 94 20 6 21 117 57 882 17 52 2 Fire Damage - Walk-In 1 Roof Structure- Walk-In 6 Architectural Fast Track Projects 13 Tents 2 Fire Alarm Fast Track 24 1 Ed Bob: Jackie Ricco: Ken Maggie: 9.5 Hrs. 11.17 Hrs. 3.33 Hrs. 4.75 Hrs. 9_67 Hrs. 1.83 Hrs. Participant Ed Riley Robert Salvaggio Ricco Longo Ed Riley Ricco Longo 18 36 (18 Reviews) Fire Plan Review - Time Frame Summary November-DB Number Average #of 1st %of 1st Percentages of Numberof Time in Reviews Reviews Within Time Reviews Days Days Approved Approved Frames Architectural Reviews Total 567 922 1.63 1st Review 369 729 1.98 282 76% 100/10 Days 9 Day Max 2nd Review 127 123 0.97 99/3 Days 3rd Review 41 37 0.90 100/3 Days 4th Review 19 22 1.16 100/3 Days 5th Review 10 9 0.90 100/3 Days 6th Review 1 2 2.00 100/3 Days 10ta12-6 Reviews 198 193 0.97 99.5/3 Days 5 Day Max Fire SDrinkler Reviews Total 94 318 3.38 1st Review 56 248 4.43 24 43-;. 100/10 Days 10 Day Max 2nd Review 27 54 2.00 96f3Days 3rd Review 7 12 1.71 8613 Days 4th Review 3 4 1.33 100/30ays 5th Review 1 0 0,00 100/3 Days 101a12.5 Reviews 38 70 1.84 97/3 Days 7 Day Max Underaround Reviews Total 20 82 4.10 1st Review 20 82 4.10 6 30"/. 100/10 Days 6DayMax Total 2nd Review 0 0 0.00 Fuel & LP Gas Reviews Total 6 27 4.50 1st Review 5 27 5.40 4 80% 100/10 Days 9 Day Max 3rd Review 1 0 0.00 100/3 Days Total3rd Review 1 0 0.00 100f3Days o Day Max Hood & FSUP Reviews Total 21 34 1.62 1st Review 12 25 2.08 8 67% 100/10 Days 6 Day Max 2nd Review 7 7 1.00 100/3 Days 3rd Review 2 2 1.00 100f3Days Total 2-3 Reviews 9 9 1,00 100f3Days 2 Day Max Fire Alarm Reviews Total 117 177 1.51 1st Review 62 126 2,03 31 50% 100/10 Days 6 Day Max 2nd Review 39 3B 0,97 100/3 Days 3rd Review 14 12 0,66 100/3 Days 4th Review 2 1 0,50 100/3 Days Total 2-4 Reviews 55 51 0,93 100/3 Days 3DayMax Summary 1st Review 524 1237 2.36 355 68% 1 00f1 0 Days Corrections 301 323 1.07 99/3 Days Overall Totals 825 1560 1.89 Office 01 the Fire Code Official 2800N, HorseShOe Dr Naples.FL 34104