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DSAC Minutes 09/16/2009 S September 16, 2009 MINUTES OF THE MEETING OF THE COLLIER COUNTY DEVELOPMENT SERVICES ADVISORY COMMITTEE Naples, Florida, September 16,2009 LET IT BE REMEMBERED that the Collier County Development Services Advisory Committee, in and for the County of Collier, having conducted business herein, met on this date at 3:00 P.M. in REGULAR SESSION in Conference Room #610, Collier County Community Development and Environmental Services Center, 2800 N. Horseshoe Drive, Naples, Florida, with the following Members present: CHAIRMAN: William Varian Vice Chair: Thomas Masters (Absent) Charles Abbott J ames Boughton Clay Brooker Laura Spurgeon Dejohn (Absent) Dalas Disney David Dunnavant Marco Espinar Blair Foley George Hermanson Reed Jarvi Robert Mulhere (Excused) Reid Schermer (Absent) Mario Valle ALSO PRESENT: Joe Schmitt, Administrator, CDES Judy Puig, Operations Analyst, CDES - Staff Liaison Jeff Wright, Assistant County Attorney Nick Casa1anguida, Director, Transportation/Planning Gary Mullee, CDES Operations Support Manager Ed Riley, Fire Code Official, Fire Code Office Stan Chrzanowski, Senior Engineer I DEVELOPMENT SERVICES ADVISORY COMMITTEE AGENDA September 16, 2009 3:00 p.m. Conference Room 610 NOTICE: Persons wishing to speak on any Agenda item will receive up to three (3) minutes unless the Chairman adjusts the time. Speakers are required to fill out a "Speaker Request Form," list the topic they wish to address, and hand it to the Staff member seated at the table before the meeting begins. Please wait to be recognized by the Chairman, and speak into a microphone. State your name and affiliation before commenting. During discussion, Committee Members may direct questions to the speaker. Please silence cell phones and digital devices. There may not be a break in this meeting. Please leave the room to conduct any personal business. All parties participating in the public meeting are to observe Roberts Rules of Order, and wait to be recognized by the Chairman. Please speak one at a time and into the microphone so the Hearing Reporter can record all statements being made. I. Call to Order - Chairman II. Approval of Agenda III. Approval of Minutes from September 2,2009 Meeting IV. Public Speakers V. Staff Announcements/Updates A. Public Utilities Division Update - Phil Gramatges B. Fire Review Update - Ed Riley (discuss fire permit form/building rehabilitation, can this be taken in with permits?) C. Transportation Division Update - Nick Casalanguida D. CDES Update - Joe Schmitt VI. Old Business A. Preconstruction fees and time frames for meetings - Stan Chrzanowski VIII. New Business A. Parks & Recreation Impact fee update - Amy Patterson B. Discussion DSAC suggested LDC Revisions - Dalas Disney C. CityView update - Gary Mullee IX. Committee Member Comments X. Adjourn Next Meetina Dates October 21,2009 CDES Conference Room 610 - 2:00-5:00 pm ular full board : (Need to confirm start time) Reaular DSAC meetinas: December 2,2009 CDES Conference Room 610 - 3:00 pm September 16,2009 I. Call to Order The meeting was called to order at 3:09 PM by Chairman William Varian and a quorum was established. Chairman Varian read the procedures to be followed during the Meeting. It was noted Commissioner Tom Henning was in attendance. II. Approval of Agenda Chairman Varian proposed amending the Agenda to hear Item VII (B), under "New Business," prior to Staff Announcements. Marco Espinar moved to approve the Agenda as amended. Second by Blair Foley. Carried unanimously, 9-0. III. Approval of Minutes - September 2, 2009 Meeting Dalas Disney moved to approve the Minutes o/the September 2,2009 Meeting as submitted. Second by James Boughton. Carried unanimously, 9-0. IV. Public Speakers: (None) VII. New Business B. Discussion of DSAC-suggested LDC Revisions - Dalas Disney Suggestions were made during previous meetings concerning the possibility of revising the Land Development Code which has become complicated due to changes enacted during high growth periods. Due to the current slowdown in the economy, many Amendments are no longer necessary. Members questioned whether or not it would be a productive use ofDSAC's time to propose changes to streamline the LDC if the BCC had no interest in that type of review from its Advisory Committee. Question: Will the BCC be receptive to recommendations/rom DSAC, in its advisory capacity, regarding changes to or deletions 0/ LDC Amendments? Commissioner Henning noted Staff has brought revisions regarding extending PUD's and the sunset provisions. He stated Board of County Commissioners is receptive to changes from the community. For example, the BCC has given direction to Staff to examine exemptions in the permitting process regarding water heaters. He further stated the Board is aware of the cost of doing business and the need to consider potential reduction in fees. Dalas Disney suggested streamlining the permitting process to move paperwork through various County departments which would allow a project to begin quickly and be economically advantageous for the smaller contractor. Clay Brooker referred to an example of a business that attempted to effectuate minor changes to the exterior of its building and was so frustrated by the length oftime involved in the permitting process that plans to improve the site were abandoned. 2 September 16, 2009 He suggested the codes requiring such a level of architectural detail and plan approval could be examined. It was pointed out the time for approval of paperwork has been an overriding issue that created the current bottleneck. Another issue discussed was the high costs of review and impact fees. Collier County has a reputation for charging the highest fees to do business. Commissioner Henning stated the BCC is concerned about the issue of efficient government operation and acknowledged the BCC does control fees. Another issue mentioned was the restrictive threshold for architectural standards which mandates upgrading an entire site when a structure is being renovated. The restrictions discourage small renovation projects from going forward. By consensus, DSAC's goal is to study the code and suggest methods to simplify it. Recommendations will be presented to the Board for review and consideration. Commissioner Henning suggested DSAC make a full presentation to the BCC with supporting documentation citing examples. DSAC has formed a subcommittee to review the Land Development Code, and Dalas Disney volunteered to spearhead developing a presentation. Chairman Varian stated by revising the LDC, Collier County will not lose the opportunity to develop and sustain renovation projects. (Mario Valle arrived at 3:33 PM.) V. Staff Announcements/Updates A. Public Utilities Division Update - Nathan Beals for Phil Gramatges . No new announcements or updates A question was asked whether water pressure was changed during the off season. The issue was flow tests and how reduced water pressure would affect test results. Mr. Beals will research the issue and prepare an answer for the next meeting. B. Fire Review Update - Ed Riley . 500 reviews were conducted during July (refer to submitted Monthly Report) A question was asked concerning Lee County's request for assistance with plan reVIews. Mr. Riley stated the Lee County Fire Chiefs have not contacted him again. Regarding Chapter 43: . In order to use Chapter 43, the building must comply with the existing code for its occupancy type . A form was created to verify compliance or non-compliance and provide a schedule to bring the building up to code . The Fire Districts must inspect the building prior to submitting the plans to the Fire Code Office 3 September 16, 2009 . A letter, signed by the contractor, the owner and the Fire Marshall, must accompany the plans and outline the scope of work to be included in the review by the Fire Code Office . The Fire Code Office requires a level of information in order to properly review the submitted plan Discussion ensued concerning the "one form fits all" approach which has not worked. The form will be revised. Another issue discussed was the requirement for signatures and the level of responsibility associated with signing, i.e., representing knowledge of the full history of a building. It was noted that all levels of occupancy, including Condos, are covered under Chapter 43 for any remodeling/renovation project. C. Transportation Division Update - Nick Casalanguida . Mining Impact Fees will be presented to the BCC within 30 to 60 days . Mining Impact Fees have been reduced 30% and are half of Lee County's fees . Willow Road project will be open for bids within 90 days . Applications have been submitted to the Federal Government for $80M in grants . Santa Barbara Extension Project is proceeding ahead of schedule . Projected construction date for the Vanderbilt Drive Bridge is November, 2009 . Transportation Division's AUIR ("Annual Update of Inventory Report") will be presented to the Planning Commission on September 21, 2009 Questions were asked concerning the "Neighborhood Traffic Management Program," such as who will pay for the traffic counting devices for a development, liability, and the applicable review process. D. CDES Update - Joe Schmitt . Re: water heaters - a detailed statement was obtained from the Florida Building Commission . Based on an application of the code, a building permit is required to replace a water heater . The County will present a proposal to the Board of Adjustments and Appeals to exempt single-family/duplex homeowners and contractors from the requirement to obtain a permit for electrical, mechanical, building and/or plumbing repairs up to $750 per trade VI. Old Business A. Pre-Construction Fees and Time Frames for Meetings - Stan Chrzanowski . Inspection fees are under review by a consultant . Current Policy: inspection fees for SDP's and PPL's are collected at the time of application . Revised Policy: inspection fees will be collected at the pre-construction meeting with full fees due and no refunds will be allowed . Re: SDP/PPL Amendments - If a project has begun and an amendment has been applied for, fees will be collected when the plan is approved 4 September 16,2009 . Re: Insubstantial Changes - the inspection fees will be collected when the changes have been approved. If an insubstantial change does not add to the value of a project, an inspection (and fee) may not be necessary. A suggestion was made to consider a proportionate refund because projects are placed "on hold" from time to time. VII. New Business A. Parks & Recreation Impact Fee Update - Amy Patterson, Impact Fee Manager A rate summary report was distributed. . The study, prepared by Tindale-Oliver, was directed by the Board of County Commissioners . In general, fees have been reduced . The Productivity Committee has recommended an additional 16% decrease in fees and the recommendation will be presented to the BCC on October 13th Questions were asked concerning the fee increase for single-family homes, changes in population, inventory value, how Collier County's Level of Service Standards is measured, credits for land donation, the loan made to CDES from the Parks & Recreation Capital Fund, and the master plan for Parks and Recreation including facility costs for future parks. (Charles Abbot left at 4:50 PM.) Reed Jarvi suggested the Study should incorporate the following: an adjustment and accountingfor land costs, the issue of including two "anomalies," i.e., the Sun-N-Fun Lagoon Park and the parking garage, and addressing the facilities that have not been included, i.e., beaches and non-County owned assets, and the standards used to determine Levels of Service. Reed Jarvi moved to reject the Study and address the issues mentioned above. Second by Dalas Disney. Motion carried, 9 - "Yes, ''/1 - "No," Marco Espinar was opposed. (Marco Espinar left at 5:10 PM) C. CityView Update - Gary Mullee . The Planning Section Portal has not "gone live" because it was determined to be inadequate. . The implementation schedule for the portal will be available in October . "Provisional Comments Letter" has been implemented for the Zoning Department and a copy of the letter may be requested from staff 0 Contains rejection comments completed to date 0 Other departmental reviews are classified as "pending" . Contact information will be supplied (i.e., project planner) . Older projects (with "AR." numbers) cannot be accessed . There is a web portal which allows the status of reviews to be checked but comments are not supplied 5 September 16, 2009 VIII. Committee Member Comments (None) Next Meetin2:s: LDR Subcommittee - October 21, 2009 at 2:00 PM Full DSAC - October 7,2009 at 1:00 PM November 4,2009 at 1:00 PM December 2, 2009 at 3:00 PM ***** There being no further business for the good of the County, the meeting was adjourned by order of the Chairman at 5:15 PM. DEVELOPMENT SERVICES ADVISORY COMMITTEE William Varian, Chairman The Minutes were approved by the Board/Committee on , as presented , or as amended 6