CAC Minutes 08/13/2009 R
August 13, 2009
MINUTES OF THE MEETING OF THE COLLIER COUNTY
COASTAL ADVISORY COMMITTEE
Naples, Florida, August 13,2009
LET IT BE REMEMBERED, that the Collier County Coastal Advisory
Committee, in and for the County of Collier, having conducted business
Herein, met on this date at 1 :00 P.M. in REGULAR SESSION at
Administrative Building "F," 3rd Floor, Collier County Government
Complex Naples, Florida with the following members present:
CHAIRMAN: John Sorey, III
VICE CHAIRMAN: Anthony Pires
Murray Hendel
Larry Magel
Joseph A. Moreland
Ted Forcht
Victor Rios
Jim Burke (Excused)
Robert Raymond
ALSO PRESENT: Gary McAlpin, Director, Coastal Zone Management
Colleen Greene, Assistant County Attorney
Gail Hambright, Accountant
Dr. Michael Bauer, City of Naples
Collier County: August 13, 2009
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August 13, 2009
MEETING AGENDA & NOTICE
. MEETING AGENDA &. NOTICE
COASTAL ADVISORY COMMITTEE (CAC)
THURSDAY, AUGUST 13, 2009 - 1:00 P.M.
TURNER BUILDING (Administrative Building F, 3rd Floor Collier County Government Center,
3301 E. Tamiami Trail, Naples)
PU~UC NOTJCE
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Changes and Approval of Agenda
V. Public Comments
VI. Approval of CAe Minutes
1. MjlY 14, 2009
VII. Staff Reports
1. RE!y~nue J!eROft - GclJ'yM~Alpil1
2. Proiect Co~tR~Qrj: -GaryM~AJpin
3. TDC Review of Beach Funding - Murray Hendel
VIII. New Business
1. Best Value Offer Presentation - Purchasing Dept.
2. BVO Reslllts for Physical!!<_Biological Monitoring
3. TDC Subcommittee Funding Re~ornmendation
IX. Old Business
1. Hideaway Beach Erosion Control Structure Funding - Update
2. clam Bay ~d~$ory commiUc_E!- Update
3. Gordon River Funding and Dredging
X. Announcements
XI. Committee Member Discussion
XII. Next Meeting Date/Location
September 10, 2009 - Government Center, Administration Bldg. F, 3rd Floor
XII. Adjournment
All interested parties are invited to attend, and to register to speak and to submit their objections, if any,
in writing, to the board prior to the meeting if applicable.
For more information, please contact Gail D. Hambright at (239) 252-2966.
If you are a person with a disability who needs any accommodation in order to participate in this
proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the
Collier County Facilities Management Department located at 3301 East Tamiami Trail, Naples, FL 34112,
(239) 252-8380.
Public comments will be limited to 3 minutes unless the Chairman grants permission for additional time.
Collier County Ordinance No. 99-22 requires that all lobbyists shall, before engaging in any lobbying
http://www.colliergov.netlindex.aspx?page=2 7 59
8/27/2009
Collier County: August 13,2009
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activities (including, but not limited to, addressing the Board of County Commissioners) before the Board
of County Commissioners and its advisory boards, register with the Clerk to the Board at the Board
Minutes and Records Department.
http://www.colliergov.net/index.aspx?page=2 7 5 9
8/27 /2009
August 13,2009
I. Call to Order
Chairman Sorey called the meeting to order at 1 :OOPM
II. Pledge of Allegiance
The Pledge of Allegiance was recited.
III. Roll Call
Roll Call was taken with a quorum established.
Robert Raymond was welcomed as a new member of the Committee.
IV. Changes and Approval of Agenda
Mr. Hendel moved to approve the agenda subject to the following:
· Addition of Item X - Public Comments with remaining items renumbered
accordingly.
· Combining Item VII.3 - TDC Review of Beach Funding with Item VII.3
TDC Subcommittee Funding Recommendations
Second by Mr. Rios. Carried unanimously 8-0.
V. Public Comments
None
VI. Approval of CAC Minutes
1. May 14,2009
Mr. Rios moved to approve the minutes subject to the following changes:
· Page 3 Paragraph 2 - line 2 - from "The Council. .." to "The
Committee... "
· Page 5 - Paragraph 1 -line2 from "and it is non-binding..." to "and is
a non-binding..."
Second by Mr. Pires. Carried unanimously 8-0.
VII. Staff Reports
1. Revenue Report - Gary McAlpin
The Committee reviewed the "Tourist Tax Revenue Report - FY 2008 - 2009"
updated through "July 2009."
The Committee requested future reports indicate the percentage changes in
collections by categories (single-family short-term rentals, hotel/motels, etc) and
reporting jurisdictions between the current fiscal year and the previous fiscal
year.
Gary McAlpin noted the data would become available starting with the next
fiscal year. He noted most of the reduction in Tourist Taxes collected lies within
the Hotel/Motel sector.
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August 13,2009
2. Project Cost Report - Gary McAlpin
The Committee reviewed the Report "FY 2009/2010 TDC Category "A" Beach
Maintenance Projects" dated August 13, 2009.
3. TDC Review of Beach Funding - Murray Hendel
Combined with item VIII.3
VIII. New Business
1. Best Value Offer Presentation - Purchasing Dept.
Kelsey Ward, Collier County Contract Administration Manager provided an
overview of the Best Value Offer (BVQ) process for awarding certain County
contracts for work. She highlighted the following:
· It is applicable to fixed term contracts for firms within the disciplines
of Architecture, Landscape Architecture, Engineering, Mapping and
Surveying.
. It provides for the equitable distribution of contracts to pre-qualified
firms
· In the past contracts were awarded on a rotation basis to pre-qualified
firms, etc.
· The BVO provides all approved firms the opportunity to be awarded a
contract and matches the proposed work to the "best-fit" consultant.
· The contract is awarded based on responses to the County's request for
work in a system where 5 criteria are evaluated (cost, etc.)
. The criteria are worth a total of 20 points each; some criteria such as
cost may be upgraded to 50 points if requested.
. The evaluation is conducted by a Project Manager for projects from
$50, 000 - $100,000 for those over $100,000, a selection Committee
comprised of 3 individuals evaluates the submittals.
Chairman Sorey noted the Board of County Commissioners (BCC) has approved
the process and the purpose of to day's item is for informational purposes. Any
questions or recommendations for changes by Committee members is outside the
scope of the Coastal Advisory Committee (CAC) and should be directed to the
BCC.
Under Committee discussion the following was noted:
. The evaluation and scoring of the criteria is "subjective."
. The pay rate for a potential firms employee not identified by County
Purchasing documents (i.e. a specialized engineer or technician) is
approved ifit is deemed "reasonable."
. To date, there has not been a large amount of Change Orders generated
with the new BVO program.
. The standard terms and conditions of the BVO require the firm to
identify the particular employee to be responsible for any areas of
expertise to safeguard the County from firms substituting an employee.
· Sole source procurement is not within the scope of the BVO program.
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August 13,2009
2. BVO Results for Physical & Biological Monitoring
Gary McAlpin provided the Executive Summary "Update the CAC on the
Results of the "Best Value Offer "for the Physical and Biological Monitoring
Solicitation" dated August 13, 2009 for review by the Committee.
The contract for Physical Monitoring was awarded to Coastal Planning and
Engineering through the Best Value Offer (BVO) process.
The Biological Monitoring will be completed under a separate contract (not by
BVO) by a "temporary contracted County employee" supported by County Staff
at the price of approximately $90,000. Last year the work cost the County
$300,000.
Gary McAlpin noted there will be no Biological Monitoring required for next
year, the 4th year of a 5-year cycle.
It was noted certain rates quoted for Engineers, Administrative Assistants, etc. in
Coastal Planning and Engineering's proposal will be reduced as necessary.
Speaker
Ken Humiston, Humiston and Moore Engineers submitted a memo "Members
of the Collier County CAC, for the meeting record, from Humiston and Moore
Engineers - Re: BVO #08-5124, CAC August 13, 2009 Agenda Item VII-2 New
Business. " He expressed concern the Executive Summary (ES) represented
Humiston and Moore's cost proposal as "considerably higher" than the other two
firms involved in the BVO process. He read the memo into the record, which
outlined the reasons the representation in the ES was incorrect.
Marcia Cravens expressed concern over the entire BVO process noting the
previous Agenda item outlined why it is advantageous to utilize the method and
the Biological Monitoring Scope of this Agenda Item did not to utilize the
process. In addition, she recommended an investigation in the Change Order
process to determine if limitations for changes should be imposed. Some firms
have a tendency to low bid projects and then increase the costs substantially by
executing Change Orders.
Chairman Sorey noted the Purchasing and Change Order issues are under the
Scope of the Board of County Commissioners and any comments should be
directed to them.
Mr. Pires requested clarification on why line items 7 - Clam Pass Beach Physical
Monitoring, Item 11 - Caxambas inlet/borrow area monitoring and Item 15 - Sea
Grass Monitoring at Hideaway Beach on Page 3 of 6 of the ES are left blank with
no costs associated.
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August 13,2009
Gary McAlpin noted the work was deemed not to be included in the scope of the
request. Any Consultants participating in the process were notified of the change.
Mr. Pires requested Staff provide him a copy of the addendum to the request,
which outlined the elimination for the request of the services.
Gary McAlpin noted the information would need to be supplied by the
Purchasing Department.
3. TDC Subcommittee Funding Recommendation
Gary McAlpin provided the Executive Summary "Review and Obtain CAe
Support to Oppose TDC Subcommittee Recommendation on Beach Funding"
dated August 13, 2009 for review by the Committee. He noted the Tourist
Development Council (TDC) Subcommittee has recommended that the $.5M
annually set aside for the Beach Emergency Fund as well as $.5M of the $2.0M
annually set aside for the Beach re-nourishment Fund be re-directed to
promotions and advertising within the Convention and Visitors Bureau for a
period of two years. He met with the Subcommittee and informed them the funds
are "emergency funds" that will require utilization at some point. He also
informed them redirecting the funds from the Beach Re-nourishment would delay
the work by two years, a critical time in the Re-nourishment Cycle when the
beaches will need maintenance and also cause an increase in costs for the work.
He requested the CAC oppose the redirection of those funds.
Mr. Hendel, Chairman of the TDC Subcommittee provided an overview of the
Subcommittees work noting some of the following:
. The overall objective of the Subcommittee was to examine overall
Tourist Development Funding and Activities in the region and to
investigate the feasibility of increasing advertising for tourism to a
year round basis, as opposed to an off-season basis.
. It was testified when money is allocated to advertising, additional
revenue is generated ($1 of advertising generates approximately $16 of
revenue to area businesses.)
. Individuals testified the beaches are in good condition at this time, and
re-nourishment may be postponed for a short time frame.
. Two recommendations suggested affect Beach Funds as outlined by
Mr. McAlpin.
. The remaining recommendations include, ceasing funding of the
County Museum Operating budget, the interest from TDC funds be
returned to the TDC budget, investigating means to increase
collections in the area of single-family rentals, creating a visitor center
coordinator, not to raise the Tourist Tax, etc.
. The Subcommittee recognized beaches are important and are not
recommending forgoing ongoing maintenance of the Beaches, rather
utilizing Emergency funds on a temporary basis for marketing.
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August 13, 2009
Chairman Sorey expressed concern the CVB has consistently been unable to
document the relationship between advertising expenditures and their return on
investment. He acknowledged it is a difficult statistic to produce.
Mr. Moreland moved to recommend to the Tourist Development Council and
Board of County Commissioners that the $500,000 redirection offunds (as
recommended by the Tourist Development Council Subcommittee) not be
supported. Second by Mr. Pires.
Several members expressed concern that not continuing maintaining the beaches
may have a negative affect on the overall number of Tourists visiting the area. In
addition, expending an extra $lM may be ill advised, as it will not have an impact
on increasing business given the current economic climate.
Mr. Hendel clarified the Subcommittee discussed the issue in detail. It is not the
intent of the Subcommittee to create a negative impact on the condition of the
beaches. The proposal does not reduce expenditures on existing beach operations
and maintenance, rather temporarily utilizes funds currently committed to
emergencies or future re-nourishment projects for advertising.
Motion carried 6 'yes" - 2 "no." Mr. Hendel and Mr. Forcht voted "no."
Gary McAlpin recommended similar resolutions be brought forth to their
respective jurisdictions by members of the CAC from the City of Marco Island
and the City of Naples.
IX. Old Business
1. Hideaway Beach Erosion Control Structure Funding - Update
Gary McAlpin noted the County allocated $1.6M for erosion control structures
for Hideaway Beach. The bids indicate the work may be completed for
approximately $1 M.
2. Clam Bay Advisory Committee - Update
Gary McAlpin provided the Executive Summary "Update the CAC on Progress
of the Clam Bay Advisory Committee" dated August 13,2009. He noted:
. The Clam Bay Advisory Committee plans on submitting a draft report
to the CAC in September and will be addressing the BCC in October
to determine if the CBAC should continue or sunset.
. The lO-year permit application for tidal flushing is in the "Request for
Additional Information" stage.
. The navigational signage marking issue is on going.
. The Water Quality Study is underway.
· The Pass is proposed to be marked with informational signs to reduce
conflicts between boaters and swimmers with final language to be
approved by the Florida Fish and Wildlife Conservation Commission.
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August 13,2009
Speaker
Marcia Cravens addressed the Committee providing a map of the Clam Bay
Natural Resource Protection Area noting preserving this area has been
acknowledged since 1976 through zoning regulations developed at that time.
Subsequent to this, numerous technical reports were completed to form the 1991
Coastal Management Plan. This led to Sea Grass, Manatee and Turtle Protection
plans. She requested the Clam Bay Advisory Committee be renamed to the
"Moorings Bay Advisory Committee," as the Water Quality in Moorings Bay is
the overall problem for the Water Quality in the area.
3. Gordon River Funding Update
Gary McAlpin noted there were 2 non-responsive bidders for the project and it is
to be re-bid with the contract to be awarded in late September, 2009.
X. Public Comments
None
XI. Announcements
None
XII. Committee Member Discussion
Chairman Sorey requested members to direct their comments on items heard during
the meeting to the full Committee. Private comments between individual Committee
members may be deemed a Sunshine Law violation.
XIII. Next Meeting Date
September 10, 2009 - Government Center, Administration Bldg. F, 3rd Floor
There being no further business for the good of the County, the meeting was
adjourned by order of the chair at 2:47 P.M.
Collier County Coastal Advisory Committee
John Sorey, III Chairman
These minutes approved by the Board/Committee on
as presented or as amended
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