#09-5126 (Cintas Corporation)
COLLIER COUNTY GOVERNMENT
Administrative Services Division
Purchasing Department
Purchasing Building
3301 E. Tamiami Trail
Naples, Florida 34112
Telephone: 239/252-6098
FAX: 239/252-6596
Email: TackCurran@colliergov.net
www.Colliergov.net
Jtme 25, 2009
Cintas Corporation
Mr. Brett Spector, Market Sales Manager
1111 NW 209th Ave.
Pembroke Pines, FL 33029
Re: Letter of Understanding
Dear Mr. Spector,
As per a mutual agreement between Collier County, hereinafter called the "County" and Cintas
Corporation, hereinafter called the "Contractor", this Letter of Understanding shall be made a
component of all Purchase Orders for the services described as follows:
The Contractor shall provide leasing, renting and/or cleaning of uniform services as well as
other services as may be requested in writing by the County as follows:
I. Leasing, Renting, Cleaning and Purchasing of Uniforms for Collier County.
II. Upon review and approval of the invoice(s) by the Using Department Director or their
designee, the bill will be sent to the Clerk of Courts Finance Department. Payment will be made
upon receipt of a proper invoice and in compliance with Section 218.70, Fla. Stats., otherwise
known as the "Florida Prompt Payment Act."
Ill. Additional services as required shall be mutually agreed upon in writing by the Purchasing
Department Director or their designee, and Contractor.
IV. Term: The contract shall be for a one (1) year period, commencing on date of award by the
Board of County Commissioners, and terminating one year from that date in 2010. The County
reserves the right to renew said contract with consent of the Contractor for an additional three
(3) one year contract period under the same terms and conditions.
1
V. No Partnership: Nothing herein contained shall create or be construed as creating a
partnership between the County and the Contractor or to constitute the Contractor as an agent
of the County.
VI. Permits, Licenses, Taxes: In compliance with Section 218.80, Fla. Stat., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. Payment for all
such permits issued by the County shall be processed internally by the County. All non-County
permits necessary for the prosecution of the Work shall be procured and paid for by the
Contractor. The Contractor shall also be solely responsible for payment of any and all taxes
levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations
and laws of Collier County, the State of Florida, or the U. S. Government now in force or
hereafter adopted. The Contractor agrees to comply with all laws governing the responsibility
of an employer with respect to persons employed by the Contractor.
VII. Termination: Should the contractor be found to have failed to perform his services in a
manner satisfactory to the County as per the specifications and requirements of this Agreement,
the County may terminate said agreement immediately for cause; further the County may
terminate this Agreement for convenience with a seven (7) day written notice. The County shall
be sole judge of non-performance.
VIII. No Discrimination: The Contractor agrees that there shall be no discrimination as to race,
sex, color, creed or national origin.
County and Contractor agree that this Letter of Understanding is the product of mutual
negotiation between County and Contractor.
If you have any questions, please contact me at 239/252-8407.
Sincerely,
5JJ/Jt1 ~, ~
Stephen Y. Carnell, C.P.M.
Purchasing & General Services Director
AP~~ BJ~2' 2009; Agenda Item 16.E.7.
Donna Fiala
Chairman BCC
Enclosure
Deputy
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cc: John P. Curran
Purchasing Agent, Purchasing Department
Approved as to form & legal sufficiency
C~~
Assistant County Attorney
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"THE SERVICE PROFESSIONALS;
Purchase Pricing for Collier County Uniforms
Co~r Coun't.y
~~ ~- -
Uniform Purchase
945 Industrial Pants 45 $14.99
MfgIBrand: Cintas
865 Industrial Pants Pleated 45 $16.99
Mfg/Brand: Cintas
270 Industrial Cargo Pants 44 $20.99
Mfg/Brand: Cintas
390/395 Women's Industrial Pants 47 $19.99
MfglBrand: Cintas
935 Industrial Shirts 43 $17.99**
MfgIBrand: Cintas
374 Oxford Exec Shirts Men's/Women's 36 $24.99**
MfgIBrand: Cintas
894 Industrial Jean (100% Cotton) 58 $21 .99
MfglBrand: Cintas
259 Golf/Polo Shirt 100% Polyester 17 $19.99**
MfgIBrand: Cintas
67243 Golf/Polo Shirt 50/50% Cotton/Poly 4 $12.99**
MfglBrand: Jerzees
69180 Golf/Polo Shirt 60/40% Cotton/Poly Pique 6 $16.99**
MfglBrand: Cintas
330 100% Cotton Shirts 50 $19.99**
MfgIBrand: Cintas
340 1 00% Cotton Pants 50 $19.99
MfgIBrand: Cintas
60694 Indura Ultra Soft Fire-Resistant Shirt 100 $39.99**
MfgIBrand: Cintas ATPV 8.7, HRC 2
82302 Indura Ultra Soft 100% Fire-Resistant Coveralls 101 $74.99
MfgIBrand: Cintas ATPV 12.4,HRC 2
409 Executive Pants 49 $29.99
Mfg/Brand: Cintas
DISCOUNT
ALL OTHER CATALOGITEMSu; 7%
Facilities Manaaement Item Code Quantit' Cost Total
Shop Towel Red 2160 50 0.07 $3.50
Shop Towel White 2161 100 0.09 $9.00
3x5 Mat 843** 14 1.75 $24.50
4x6 Mat 844 ** 36 2.75 $99.00
3x5 Scrapper 2477 28 1.05 $29.40
Mini Plaid Shirt 935 11 0.117 $1.29
Oxford SS 374 95 0.144 $13.68
Oxford LS 374 15 0.144 $2.16
100% cotton SS 330 56 0.142 $7.95
100% cotton LS 330 10 0.142 $1.42
Solid Work Shirt SS 935 138 0.117 $16.15
Solid Work Shirt LS 935 38 0.117 $4.45
65/35 Comfort Flex Cargo Pants 270 20 0.268 $5.36
65/35 Comfort Flex Work Pant 945 264 0.214 $56.50
Coaches Jacket 677 33 0.575 $18.98
Liner - Purchase Only 33 $0.00
100% Cotton Pant 340 88 0.214 $18.83
$312.15
Parks & Recreation Item Code Quantitl Cost Total
3x5 Mat 843** 1 1.75 $1.75
4x6 Mat 844 ** 1 2.75 $2.75
Stripped Work Shirt SS 935 208 0.117 $24.34
Stripped Work Shirt LS 935 330 0.117 $38.61
T-Shirt SS 268 114 0.117 $13.34
T-Shirt LS n/a 58 0.117 $6.79
65/35 Comfort Flex Cargo Shorts 370 141 0.268 $37.79
65/35 Comfort Flex Cargo Pants 270 545 0.268 $146.06
$271.42
Road Maintenance Item Code Quantit, Cost Total
3x5 Mat 843** 2 1.75 $3.50
3x10 Mat 840** 2 4 $8.00
Oxford SS 374 37 0.144 $5.33
Oxford LS 374 53 0.144 $7.63
Executive Pleated Pant 865 81 0.216 $17.50
Hi-vis Shirt level 2 69526 899 0.363 $326.34
100% Cotton Pant 340 27 0.214 $5.78
Standard Work Pant 945 899 0.214 $192.39
Enhanced visibility 100% Cotton 59330 27 0.363 $9.80
$576.26
Solid Waste Recyclina Item Code Quantitl Cost Total
3x5 Mat 843** 3 1.75 $5.25
Cell Phone Pant / Cargo Pant 270 165 0.268 $44.22
Women's Polo 259 20 0.144 $2.88
Women's Oxford 66528 4 0.144 $0.58
T-Shirt Moisture Management 268 98 0.214 $20.97
Hi-vis Jacket 65386 10 0.363 $3.63
Men's Polo 259 13 0.144 $1.87
100% Cotton SS 330 63 0.142 $8.95
$88.35
Traffic Department Item Code Quantitl Cost Total
Polo SS 259 79 0.144 $11.38
Polo LS Purchase Only n/a 29 $0.00
65/35 Comfort Flex Cargo Shorts 370 54 0.268 $14.47
65/35 Comfort Flex Cargo Pants 270 54 0.268 $14.47
Hi- Vis Shirt SS 69526 32 0.363 $11.62
Hi -Vis Shirt LS 69692 13 0.363 $4.72
Standard Work Pant 945 45 0.214 $9.63
$66.29
Water Department Item Code Quanti~ Cost Total
3x5 Mat 843** 4 1.75 $7.00
4x6 Mat 844 ** 4 2.75 $11.00
3x10 Mat 840** 1 4 $4.00
4x6 Scrapper 2478 2 2.05 $4.10
Cargo Short 370 264 0.268 $70.75
Standard Work Pant 945 865 0.21 $181.65
Polo 50/50 Purchase Only n/a 273 $0.00
Polo Moisture Management 259 285 0.144 $41 .04
Polo 50/50 Stripe Purchase Only n/a 44 $0.00
FR Coverall- Indura Ultra Soft HRC2 82302 12 0.746 $8.95
Lab Coat 925 6 0.3 $1.80
Standard Work Shirt LS 945 11 0.117 $1.29
57/43 Cotton/Poly Executive 374 55 0.144 $7.92
Hi Vis T-Shirt 69526 479 0.363 $173.88
$513.38
Waste Water Item Code Quantit1 Cost Total
3x5 Mat 843** 6 1.75 10.5
4x6 Mat 844 ** 2 2.75 5.5
3x5 Scrapper 2477 2 1.05 2.1
Red Shop Towels 2160 75 0.07 5.25
Air Freshener 6116 2 2 4
100% Cotton Shirt SS 330 744 0.142 105.65
100% Cotton Shirt LS 330 336 0.142 47.712
Hi-Vis T-Shirt 69526 91 0.363 33.033
100% Cotton Shorts n/a 311 0
100% Cotton Pant 340 439 0.214 93.946
Cargo Shorts 370 3 0.268 0.804
Cargo Pants 270 3 0.268 0.804
Pleated Pants 865 42 0.216 9.072
Pleated Shorts 448 2 0.216 0.432
Polo's Moisture Management 259 44 0.144 6.336
Standard Work Shirt SS 935 2 0.117 0.234
Standard Work Shirt LS 935 7 0.117 0.819
Standard Work Pants 945 9 0.214 1.926
Lab Coats Anti-Static 925 9 0.3 2.7
$330.82
Alternative Transportation Modes Item Code Quantitl Cost Total
Oxford SS 374 10 0.144 $1.44
Oxford LS 374 98 0.144 $14.11
Pleated Pant 865 108 0.216 $23.33
$38.88
Fleet Maintenance Item Code Quantitl Cost Total
3x5 Mat 843** 7 1.75 $12.25
4x6 Mat 844 ** 4 2.75 $11.00
3x10 Mat 840** 4 4 $16.00
4x6 Logo Cleaning 84401 4 6 $24.00
Shop Towel 2160 900 0.07 $63.00
Center pull Towel 9025 4 6 $24.00
Oxford SS 374 33 0.144 $4.75
100% Cotton Shirt SS 330 64 0.142 $9.09
100% Cotton Shirt LS 330 4 0.142 $0.57
Solid Work Shirt SS 935 97 0.117 $11.35
Solid Work Shirt LS 935 47 0.117 $5.50
Standard Work Pants 945 245 0.214 $52.43
$233.94
Code Enforcement Item Code Quantitl Cost Total
Columbia Shirt Purchase Only 155 0
Cargo Pant 270 155 0.268 41.54
41.54
Pelican Bav Service
3x5 Mat 843** 2 1.75 3.5
Shop Towel Red 2160 25 0.07 1.75
Striped Work Shirt SS 935 21 0.117 2.457
Striped Work Shirt LS 935 177 0.117 20.709
100% Cotton Work Shirt LS 330 11 0.142 1.562
Standard Work Pants 945 198 0.214 42.372
100% Cotton Work Pants 340 11 0.214 2.354
74.704
Art Work
Name emblem
County Emblem
Embroidery
$
$
$
0.40
1.10
1.75
****AII Emblem and set up fees waived on initial install these charges will only apply to new employees or
garments added throughout the length of the agreement
Lost Replacement Charges
***These charge will apply to garments damaged beyond repair or Lost by employees
935 Short Sleeve Work Shirt 65/35 $15.00 $13.50 $12.00 $10.50 $9.00 $6.00 $4.50 $2.25
935 Long Sleeve Work Shirt 65/35 $15.00 $13.50 $12.00 $10.50 $9.00 $6.00 $4.50 $2.25
330 Short Sleeve 100% Cotton $19.00 $17.10 $15.20 $13.30 $11.40 $7.60 $5.70 $2.85
330 Long Sleeve 100% cotton $19.00 $17.10 $15.20 $13.30 $11.40 $7.60 $5.70 $2.85
259 Solid Polo $17.00 $15.30 $13.60 $11.90 $10.20 $6.80 $5.10 $2.55
374 Long Sleeve Oxford $20.00 $18.00 $16.00 $14.00 $12.00 $8.00 $6.00 $3.00
374 Short Sleeve Oxford $20.00 $18.00 $16.00 $14.00 $12.00 $8.00 $6.00 $3.00
Columbia Shirt $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
94565/35 Comfort Flex Work Pant $19.00 $17.10 $15.20 $13.30 $11.40 $7.60 $5.70 $2.85
741 65/35 Comfort Flex Work Shorts $19.00 $17.10 $15.20 $13.30 $11.40 $7.60 $5.70 $2.85
340 100% Cotton Work Pant $19.00 $17.10 $15.20 $13.30 $11.40 $7.60 $5.70 $2.85
100% Cotton Work Shorts $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
270 65/35 Comfort Flex Cargo Pants $19.00 $17.10 $15.20 $13.30 $11.40 $7.60 $5.70 $2.85
0-3 Months 4-6 M
Older than
7-9 M 10-12 M 13-15 16-18 19-24 24 Months
37065/35 Comfort Flex Cargo Shorts $19.00 $17.10 $15.20 $13.30 $11.40 $7.60 $5.70 $2.85
lke Jacket $16.00 $14.40 $12.80 $11.20 $9.60 $6.40 $4.80 $2.40
Coverall 65/35 $30.00 $27.00 $24.00 $21.00 $18.00 $12.00 $9.00 $4.50
Coverall 100% Cotton $26.00 $23.40 $20.80 $18.20 $15.60 $10.40 $7.80 $3.90
Hi Visibility Class 2 long sleeve $30.00 $27.00 $24.00 $21.00 $18.00 $12.00 $9.00 $4.50
Hi Visibility Class 2 Shirt short Sleeve $25.00 $22.50 $20.00 $17.50 $15.00 $10.00 $7.50 $3.75
Replacement Charge for shop towels is 5% of inventory at .40 cents per towel
For Example a location with an Inventory of 100 towels = Replacement 5%*.40=$2.00 Cents
This is billed on a weekly basis and will account for all lost and damaged towels
Discount on Direct Sale Items
% Off catalogue price on all direct sale items.