#09-5126 (UniFirst)
~ COLLIER COUNTY GOVERNMENT
Administrative Services Division
Purchasing Department
Purchasing Building
3301 E. Tamiami Trail
Naples, Florida 34112
Telephone: 239/252-6098
F~: 239/252-6596
www.Colliergov.net
Email: TohnCurran@colliergov.net
May 29, 2009
UniFirst Corporation
2839 Lafayette Street
PO Box 101
Ft Myers, Fl33902-0101
Re: Letter of Understanding
Dear Mr. Adam Adkins,
As per a mutual agreement between Collier County, hereinafter called the "County" and
UniFirst Corporation, hereinafter called the "Contractor", this Letter of Understanding shall be
made a component of all Purchase Orders for the services described as follows:
The Contractor shall provide leasing, renting and/ or cleaning of uniform services as well as
other services as may be requested in writing by the County as follows:
I. Leasing, Renting, Cleaning and Purchasing of Uniforms for Collier County
II. Upon review and approval of the invoice(s) by the Using Department Director or their
designee, the bill will be sent to the Clerk of Courts Finance Department. Payment will be made
upon receipt of a proper invoice and in compliance with Section 218.70, Fla. Stats., otherwise
known as the "Local Government Prompt Payment Act".
III. Additional services as required shall be mutually agreed upon in writing by the Purchasing
Department Director or their designee, and Contractor.
IV. Term: The contract shall be for a one (1) year period, commencing on date of award by the
Board of County Commissioners, and terminating one year from that date in 2010. The County
reserves the right to renew said contract with consent of the Contractor for an additional three
(3) one year contract periods under the same terms and conditions.
v. No partnership: Nothing herein contained shall create or be construed as creating a
partnership between the County and the Contractor or to constitute the Contractor as an agent
of the County.
VI. Permits, Licenses, Taxes: In compliance with Section 218.80, Fla. Stat., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. Payment for all
such permits issued by the County shall be processed internally by the County. All non-County
permits necessary for the prosecution of the Work shall be procured and paid for by the
Contractor. The Contractor shall also be solely responsible for payment of any and all taxes
levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations
and laws of Collier County, the State of Florida, or the U. S. Government now in force or
hereafter adopted. The Contractor agrees to comply with all laws governing the responsibility
of an employer with respect to persons employed by the Contractor.
VII. Termination: Should the contractor be found to have failed to perform his services in a
manner satisfactory to the County as per the specifications and requirements of this Agreement,
the County may terminate said agreement immediately for cause; further the County may
terminate this Agreement for convenience with a seven (7) days written notice. The County
shall be sole judge of non-performance.
VIII. No Discrimination: The Contractor agrees that there shall be no discrimination as to race,
sex, color, creed or national origin.
County and Contractor agree that this Letter of Understanding is the product of mutual
negotiation between County and Contractor.
If you have any questions, please contact me at 239/252-8407.
Sincerely,
M1.G~:e
Stepnen Y. Carnell, C.P.M.
Purchasing & General Services Director
Approved by the BCC on May 12, 2009; Agenda Item 16.E.7
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Cc: John P. Curran
Purchasing Agent, Purchasing Department
Approved as to form & legal sufficiency
O~~
Colleen Greene,
Assistant County Attorney
2
Facilities MariaQement
Shop Towel Red
Shop Towel White
3x5 Mat
4x6 Mat
3x5 Scrapper
Mini Plaid Shirt
Oxford SS
Oxford LS
100% cotton SS
100% cotton LS
Solid Work Shirt SS
Solid Work Shirt LS
Cargo Pant
Soft Twill Pant
Coaches Jacket
Liner
100% Cotton Pant
Item Code
802110
802107
76AQ03
76AQR03
533812
04CBLE
2119
1119
20109
10109
10209
10AI05
100205
154005
172112
100105
Quanti~ Cost Total
50 0.06 $3.00
100 0.07 $7.00
14 3.5 $49.00
36 5.5 $198.00
28 1.25 $35.00
11 0.23 $2.53
95 0.164 $15.58
15 0.18 $2.70
56 0.168 $9.41
10 0.18 $1.80
138 0.127 $17.53
38 0.14 $5.32
20 0.245 $4.90
264 0.182 $48.05
33 0.35 $11.55
33 0.2 $6.60
88 0.25 $22.00
$439.96
Item Code Quanti~ Cost Total
-
3x5 Mat 76AQ 1 1.75 $1.75
4x6 Mat 76AR 1 2.75 $2.75
Stripped Work Shirt SS 0414 208 0.15 $31.20
Stripped Work Shirt LS 0314 330 0.19 $62.70
T-Shirt SS 4227 114 0.14 $15.96
T-Shirt LS 0871 58 0.17 $9.86
Cargo Short 1271 141 0.23 $32.43
Cargo Pant 10AI 545 0.245 $133.53
$290.18
Road Maintenance Item Code Quanti~ Cost Total
3x5 Mat 76AQ 2 1.75 $3.50
3x10 Mat 76AS 2 3.95 $7.90
Oxford SS 211 37 0.16 $5.92
Oxford LS 0111 53 0.18 $9.54
Executive Pleated Pant 1122 81 0.25 $20.25
Hi-vis Shirt level 2 06AH 899 0.44 $395,56
100% Cotton Pant 1001 27 0.25 $6.75
Standard Work Pant 1002 899 0.18 $161.82
Enhanced visibility 100% Cotton 0498 27 0.2 $5.40
$616.64
Solid Waste . Rec'itlinq Item Code Quantit, Cost Total
3x5 Mat 76AQ 3 1.75 $5.25
Cell Phone Pant 10B6 165 0.2 $33.00
Women's Polo 0578 20 0.19 $3.80
Women's Oxford 0112 4 0.18 $0.72
T-Shirt Moisture Management 4227 98 0.14 $13.72
Hi-vis Jacket 15EH 10 0.66 $6.60
Men's Polo 0778 13 0.19 $2.47
100% Cotton SS 0201 63 0.17 $10.71
$76.27
Traffic Department
Polo SS
Polo LS
100% Cotton Cargo Short
100% Cotton Cargo Pant
Hi- Vis Shirt SS
Hi -Vis Shirt LS
Standard Work Pant
WaterOepartrrient
3x5 Mat
4x6 Mat
3x10 Mat
4x6 Scrapper
Cargo Short
Standard Work Pant
Polo 50/50
Polo Moisture Management
Polo 50/50 Stripe
FR Coverall
Lab Coat
Standard Work Shirt LS
100% Cotton Executive
Hi Vis T-Shirt
3x5 Mat
4x6 Mat
3x5 Scrapper
Red Shop Towels
Air Freshener
100% Cotton Shirt SS
100% Cotton Shirt LS
Hi-Vis T-Shirt
100% Cotton Shorts
100% Cotton Pant
Cargo Shorts
Cargo Pants
Pleated Pants
Pleated Shorts
Polo's Moisture Management
Standard Work Shirt SS
Standard Work Shirt LS
Standard Work Pants
Lab Coats Anti-Static
Item Code
06AM
08AT
12BP
1001
06AH
09AH
1002
Item Code
76AQ
76AR
76AS
5389
1271
1002
0778
02CH
269
30TS
2524
0102
1148
02AY
Item Code
76AQ
76AR
5388
8021
8792
0201
0101
02AY
1149
1001
10A9
10A4
1122
1129
02CH
0202
0102
1002
2542
Quanti!) Cost Total
79 0.15 $11.85
29 0.16 $4.64
54 0.26 $14.04
54 0.25 $13.50
32 0.46 $14.72
13 0.51 $6.63
45 0.18 $8.10
$73.48
Quanti~ Cost Total
4 1.75 $7.00
4 2.75 $11.00
1 3.95 $3.95
2 2 $4.00
264 0.23 $60.72
865 0.18 $155.70
273 0.19 $51.87
285 0.18 $51.30
44 0.22 $9.68
12 1 $12.00
6 0.15 $0.90
11 0.14 $1.54
55 0.28 $15.40
479 0.22 $105.38
$490.44
Quanti~ Cost Total
6 1.75 10.5
2 2.75 $5.50
2 1.5 $3.00
75 0.06 $4.50
2 2 $4.00
744 0.17 $126.48
336 0.18 $60.48
91 0.22 $20.02
311 0.25 $77.75
439 0.25 $109.75
3 0.23 $0.69
3 0.25 $0.75
42 0.25 $10.50
2 0.2 $0.40
44 0.18 $7.92
2 0.15 $0.30
7 0.14 $0.98
9 0.18 $1.62
9 1 $9.00
$454.14
Alternative Transportation Modes
Oxford SS
Oxford LS
Pleated Pant
Fleet Maintenance
3x5 Mat
4x6 Mat
3x10 Mat
4x6 Logo Cleaning
Shop Towel
Center pull Towel
Oxford SS
100% Cotton Shirt SS
100% Cotton Shirt LS
Solid Work Shirt SS
Solid Work Shirt LS
Standard Work Pants
Code Enforcement
Columbia Shirt
Cargo Pant
PelicanBaV SerVice
3x5 Mat
Shop Towel Red
Striped Work Shirt SS
Striped Work Shirt LS
100% Cotton Work Shirt LS
Standard Work Pants
100% Cotton Work Pants
Art Work
Name emblem
County Emblem
Embroidery
Item Code
0211
0111
1122
Item Code
76AQ
76AR
76AS
Logo
8021
6261
0211
0201
0101
0202
0102
1002
Quanti~ Cost Total
10 0.163 $1.63
98 0.18 $17.64
108 0.225 $24.30
$43.57
Quanti~ Cost Total
7 1.75 $12.25
4 2.75 $11.00
4 3.95 $15.80
4 1 $4.00
900 0.06 $54.00
4 1.65 $6.60
33 0.163 $5.38
64 0.168 $10.75
4 0.18 $0.72
97 0.127 $12.32
47 0.14 $6.58
245 0.182 $44.59
$183.99
Item Code Quanti~ Cost Total
c-7130 155 0.46 71.3
10AI 155 0.25 38.75
110.05
76AR
8021
0223
0123
0101
1002
1001
$
$
$
0.50
1.50
4.95
2 1.75 3.5
25 0.06 1.5
21 0.16 3.36
177 0.19 33.63
11 0.18 1.98
198 0.18 35.64
11 0.25 2.75
82.36
****AII Emblem and set up fees waived on initial install these charges will only apply to new employees or
garments added throughout the length of the agreement
Lost Replacement Charges
***These charge will apply to garments damaged beyond repair or Lost by employees
0-3 Months 4-6 M
0202 Short Sleeve Work Shirt 65/35 $13.24
$15.95
0102 Long Sleeve Work Shirt 65/35
$19.38
0201 Short Sleeve 100% Cotton
$20.76
0101 Long Sleeve 100% cotton
$20.57
0268 Solid Polo
$19.96
o III Long Sleeve Oxford
$18.20
0211 Short Sleeve Oxford
$32.00
Columbia Shirt
$21.30
1002 65/35 Soft twill work Pant
$16.83
103465/35 Solid work Shorts
$26.13
1001 100% Cotton Work Pant
$18.99
100% Cotton Work Shorts
$26.99
100% Cotton Cargo Pants
$19.20
100% Cotton Cargo Shorts
$38.02
Ike Jacket
$33.04
Coverall 65/35
$42.50
Coverall 100% Cotton
Hi Visibility Class 2 long sleeve $56.54
Hi Visibility Class 2 Shirt short Sleeve $50.93
Older than
7-9 M 10-12 M 13-15 16-18 19-24 24 Months
$11.91 $10.59
$0.00
$9.27 $7.94 $6.62 $5.30
$14.36 $12.76 $11.17 $9.57 $7.98 $6.38 $0.00
$17.44 $15.50 $13.57 $11 .63 $9.69 $7.75 $0.00
$18.68 $16.61 $14.53 $12.46 $10.38 $8.30 $0.00
$18.51 $16.46 $14.40 $12.34 $10.29 $8.23 $0.00
$17.96 $15.97 $13.97 $11.98 $9.98 $7.98 $0.00
$16.38 $14.56 $12.74 $10.92 $9.10 $7.28 $0.00
$28.80 $23.04 $22.40 $19.20 $16.00 $12.80 $0.00
$19.17 $17.04 $14.91 $12.78 $10.65 $8.52 $0.00
$15.14 $13.46 $11.78 $10.10 $8.42 $6.73 $0.00
$23.51 $20.90 $18.29 $15.68 $13.07 $10.45 $0.00
$17.09 $15.19 $13.29 $11 .39 $9.50 $7.60 $0.00
$24.29 $21.59 $18.89 $16.19 $13.50 $10.80 $0.00
$17.28 $15.36 $13.44 $11.52 $9.60 $7.68 $0.00
$34.21 $30.42 $26.61 $22.81 $19.01 $15.21 $0.00
$29.73 $26.43 $23.13 $19.82 $16.52 $13.22 $0.00
$38.25 $34.00 $29.75 $25.50 $21.25 $17.00 $0.00
$50.89 $45.23 $39.58 $33.92 $28.27 $22.62 $0.00
$45.84 $40.74 $35.65 $30.56 $25.47 $20.37 $0.00
Replacement Charge for shop towels is 3% of inventory at .20 cents per towel
For Example a location with an Inventory of 100 towels = Replacement 3*.20=.60 Cents
This is billed on a weekly basis and will account for all lost and damaged towels
Discount on Direct Sale Items
35% Off catalogue price on all direct sale items.
This Discount applies to the catalogue stated price in the UniFirst Directweqar Catalogue
All Merchandice is also available online at www.unifirst.com
16E 7
MEMORANDUM
Date:
June 29, 2009
To:
John Curran, Purchasing Agent
Purchasing
From:
Martha Vergara, Deputy Clerk
Minutes & Records Department
Re:
Contract #09-5126
Contractor: Cintas Corporation
Enclosed please find one (1) original contract as referenced above
(Agenda Item #16E7) approved by the Board of County Commissioners
on May 12, 2009.
The duplicate original agreement is being retained for the Board of County
Commissioners Records.
If you should have any questions, please contact the Minutes and Records
Department at 252-7240.
Thank you.
16E 7
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Ot1lee. The completed routing slip and original
documents are to be forwarded to the Board Offlee only after the Board has taken action on the item)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
h . r # h I h h kr d ~ d S FI r #5)
exception of the Chairman's signature, draw a line trough routmg mes I trough #4, complete t e c ec 1st, an orwar to ue I son ( me
Route to Addressee(s) Office Initials Date
(List in routing order)
l.
2.
3.
4. Colleen Greene, Asst. County Attorney County Attorney CMG 6-29-09
5. Sue Filson, Executive Manager Board of County Commissioners
6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item)
Name of Primary Staff John Curran, Purchasing Agent Phone Number 252-6098
Contact
Agenda Date Item was 5-12-09 Agenda Item Number 16.E.7
Approved by the BCC
Type of Document Contract #09-5126 Number of Original Two
Attached Documents Attached
1.
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
ap ropriate.
Onginal document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
The Chairman's signature line date has been entered as the date ofBCC approval of the
document or the final negotiated contract date whichever is applicable.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Sue Filson in the BCC office within 24 hours ofBCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
The document was approved by the BCC on 5-12-09 and all changes made during the
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the chan es, if a Iicable.
Yes
(Initial)
CMG
N/A (Not
Applicable)
2.
3.
4.
5.
6.
CMG
CMG
CMG
CMG
CMG
I: Forms/ COllnty Formsl BCe Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 126.05, Revised 224.05
09-PRC-0] 2::3/2