DSAC Agenda 02/04/2009 R
DSAC
MEETING
February 4, 2009
3:00 PM
2800 N. Horseshoe Drive
Community Development &
Environmental Services
Center
DEVELOPMENT SERVICES ADVISORY COMMITTEE
AGENDA
February 4, 2009
3:00 p.m.
Conference Room 610
NOTICE:
Persons wishing to speak on any Agenda item will receive up to three (3) minutes unless the Chairman adjusts
the time. Speakers are required to fill out a "Speaker Request Form," list the topic they wish to address, and
hand it to the Staff member seated at the table before the meeting begins. Please wait to be recognized by the
Chairman, and speak into a microphone. State your name and affiliation before commenting. During
discussion, Committee Members may direct questions to the speaker.
Please silence cell phones and digital devices. There may not be a break in this meeting. Please leave the room
to conduct any personal business. All parties participating in the public meeting are to observe Roberts Rules
of Order, and wait to be recognized by the Chairman. Please speak one at a time and into the microphone so the
Hearing Reporter can record all statements being made.
I. Call to Order - Chairman
II. Approval of Agenda
III. Approval of Minutes from January 7, 2009 Meeting
IV. Public Speakers
V. Staff Announcements/Updates
A. Public Utilities Division Update - Phil Gramatges
B. Fire Review Update - Ed Riley
C. Transportation Division Update - Nick Casalanguida
D. CDES Update - Joe Schmitt
VI. Old Business
A. LDC workgroup discussion meeting canceled on Wednesday January 28th due to violation of the sunshine law,
will discuss (Catherine Fabacher)
VII. New Business
A. Collier County Corridor Management Program - Nick C.
B. Presentation of the new Florida Building Code & Fire Prevention Code - Bob Dunn
VIII. Committee Member Comments
IX. Adjourn
Next Meetinq Dates
March 4,2009 COES Conference Room 610 - 3:00 pm
April 1 , 2009 COES Conference Room 610 - 3:00 pm
May 6,2009 COES Conference Room 610 - 3:00 pm
January 7, 2009
MINUTES OF THE MEETING OF THE COLLIER COUNTY
DEVELOPMENT SERVICES ADVISORY COMMITTEE
Naples, Florida, January 7, 2009
LET IT BE REMEMBERED that the Collier County Development Services
Advisory Committee, in and for the County of Collier, having conducted business
herein, met on this date at 3:30 P.M. in REGULAR SESSION in Conference
Room #610 in the Collier County Community Development and Environmental
Services Center, 2800 N. Horseshoe Drive, Naples, Florida, with the following
members present:
CHAIRMAN: William Varian
Charles Abbott
James Boughton (Absent)
Clay Brooker
Laura Spurgeon Dejohn
Dalas Disney
David Dunnavant
Marco Espihar (Absent)
Blair Foley
George Hermanson
Reed Jarvi
Thomas Masters
Robert Mulhere
Reid Schermer
Mario Valle (Excused)
ALSO PRESENT: Joe Schmitt, Administrator, CDES
Judy Puig, Operations Analyst, CDES, Staff Liaison
Catherine Fabacher, LDC Manager, Zoning & Land Development
Phil Gramatges, Interim Director, Public Utilities
Nick Casalanguida, Director, Transportation/Planning
Bob Dunn, Director, Bldg. Review & Permitting
Gary Mullee, CDES, Operations Support Manager, Budget Manager
Ed Riley, Fire Code Official
January 7,2009
I. Call to Order
The meeting was called to order at 3:35 PM by Chairman William Varian and a
quorum was established.
Chairman Varian read the procedures to be followed during the Meeting.
II. Approval of Agenda
Tom Masters moved to approve the Agenda. Second by Robert Mulhere. Carried
unanimously, 9-0.
III. Approval of Minutes - December 3, 2008 Meeting
The following correction was suggested:
On Page 3, the CBIA lawsuit may not have been filed in Court.
Reed Jarvi moved to approve the Minutes of the December 3, 2008 Meeting as
amended. Second by Reid Schermer. Carried unanimously, 9-0.
IV. Staff Announcements/Updates
A. CDES Update - Joe Schmitt, Administrator
· Work hour reductions may be necessary due to insufficient revenue
· Voluntary early separation has been offered - waiting for response
· Most economical option: 4-day work week (closed on Fridays)
· Option: requesting inspections on Friday - premium cost must be paid
· A copy of the Financial Impact of the Decrease in Fund 131 Activities Report
was distributed to the Committee
Chairman Varian stated the building industry has concerns regarding unpermitted
and/or unlicensed work being done without any supervision during a 3-day weekend
if County closes. Another concern is the closure of the Contractor Licensing
Department.
Joe Schmitt stated he would bring the concerns to James French, CDES Operations
Manager. He stated similar cost-cutting measures will be taken throughout the
County.
(Charles Abbott arrived at 3:40 PM)
There are four investigators and one supervisor who cover the City of Naples and
Marco Island, as well as the County. He stated he would examine the situation and
suggested DSAC make a recommendation noting the industry's concerns regarding
the degrading of service.
(David Dunnavant arrived at 3: 44 PM)
A "hot line" will be installed to facilitate reporting of unlicensed work or unlicensed
Contractors, especially during off hours.
Joe Schmitt outlined the costs CDES is required to pay. Personnel services are
approximately 80% of his costs.
(George Hermanson arrived at 3:47 PM)
2
January 7, 2009
Discussion ensued concerning the "unfreezing" of one position in Contractor
Licensing. A question was asked regarding whether or not there was an increase in
unlicensed activity.
Bob Dunn, Building Director, stated violations have increased and 72 citations were
written in December by only two Staff members due to the holidays.
There was further discussion concerning Fund 131 (Land Use and Permitting) and
Fund 113 (Building Dept.).
Gary Mullee, Budget Manager, stated if the County were closed for one day,
approximately $5,000.00 per month would be saved in electricity costs alone.
Fund 113 has a slightly better reserve structure but is losing money almost as quickly
as 131 and will be depleted in the near future.
Fund 131' s revenues are critically low. While Fund 131 technically has $1-M in
reserves, it has $1.8-M worth of commitments which are currently due.
Susan Istenes, stated the type of projects coming into Zoning are primarily small
changes and insubstantial changes that are not revenue generating. The biggest fee
generator in the Zoning Department was plats and plans - plats for single-family
residences. She also stated due to the slowdown in new construction, there are no
plats to review.
Joe Schmitt stated another large expense was the cost to provide verbatim minutes
for the Planning Commission and the Board of County Commissioners. The cost is
$6.00 per page, and most transcripts run between 300 to 400 pages.
He stated he will try to maintain a core competency within CDES, but staff will be
reduced by 20%. While the County was understaffed in 2002, he cannot make
payroll for March, 2009.
There was further discussion concerning allocations, budget line items, and the
proposed 4-day work week and the impact of the shorter work week on inspections.
A suggestion was made to utilize a private provider to conduct inspections. If a time-
specific inspection is ordered from the County for a Friday, a higher premium fee will
be charged.
Discussion continued. A question was asked concerning whether or not the Planning
and Land Use Department was "top heavy." PUD Monitoring and efficiency were
also discussed. Collier County's complicated process was compared to Lee County
which is more streamlined. A suggestion was made to examine the process as well as
Staff. Creating the position of a Hearing Examiner was also suggested as well as
simplifying the Land Development Code.
Chairman Varian summarized:
· Examine repetitiveness of reviews to streamline
· The economy needs the building/remodeling industry to survive - permits for
projects cannot be delayed
. The level of service cannot drop
3
January 7, 2009
Chairman Varian cited George Hermanson's email which was distributed to the
Committee and stated the Committee should draft an LDC Amendment regarding
recommendations to streamline the LDC review process for presentation to the Board
of County Commissioners
B. Transportation Division Update - Nick Casalanguida
· A copy of the Road Impact Fee Rate Comparison Chart was distributed to the
Committee. It will be presented to the Board of County Commissioners on
January 13,2009. He stated the BCC was given an option to accept the proposed
Study and defer implementation for one year or to reduce Transportation Impact
Fees by 30%.
· He stated the DOT's Consumer/Construction Price Index was recently released
and prices dropped again in December.
· The north section of CollierN anderbilt Beach Road will be finished by the end of
January, 2009.
· The North Brook Bridge has been completed.
· Working with the DOT regarding modifications to the Immokalee/I-75
Interchange.
· All CEIs (Construction Engineering Inspections) have been brought "in-house"
and will no longer be sub-contracted out. All Collier County Project Managers
will perform the CEIs.
A Committee member stated the combination of declining economy and the high cost
of doing business in Collier County is driving developers out of the area and they
may never return.
There was discussion regarding the figures contained in the Tindale-Oliver Report
versus the roll-back amounts. If calculations were incorrect, exceptions should be
made in specific categories. It was suggested that the 2006 rates were not necessarily
the best choice to use.
It was noted the DSAC Committee previously did not recommend adoption of the
study rates. The Productivity Committee had recommended the 30% roll-back.
A copy of the 2006 Study will be provided to the Committee via email.
Costs were requested for the two new pedestrian bicycle bridges built over the river
tributaries near Vanderbilt Drive and for the two on Golden Gate Parkway near
Golden Gate City (by St. Elizabeth Seton over the canal).
Mr. Casalanguida stated the design of the pedestrian ways was chosen by the
neighborhood MSTU Committees.
Regarding landscaping along Vanderbilt Beach Road: the BCC authorized $1.8 M
for three projects but the estimates submitted totaled $2.8 M. The Board directed new
bids should be requested from the vendors.
C. Public Utilities Division Update - Phil Gramatges
4
January 7, 2009
· Two large projects were completed (expansions of the South Water Plant and the
feeding Wellfield) and will provide approximately 12 M gallons of capacity
· Figures for the 2010 Budget are being compiled
· Revenues were almost 40% less than last month due to lower consumption of
water
A question was asked about a piping connection problem regarding directional bores.
A Utilities reviewer stated "policy" requires the three connections.
Mr. Gramatges asked for specifics of the situation to be emailed to him to research.
D. Fire Review Update - Ed Riley, Fire Code Official
· A written report was submitted to Committee members
· 882 reviews were completed in December
· A tracking software was installed to pinpoint the percentage of contractor
approvals and disapprovals and the problem areas
· A second newsletter containing information based on the statistics compiled by
the tracking software will be distributed
· Classes will be developed to train contractors to increase the approval rates
· Revenues have declined but the department has secure reserves - staff reductions
are not anticipated
V. Old Business
A. Road Impact Fee Comparison Chart - Nick Casalanguida
(See Item IV. - B above)
B. Dates for LDC 2009 Cycle
Catherine Fabacher, LDC Manager, distributed a copy of an Executive Summary
concerning the Cycle.
· The Sign Code is being revised with completion anticipated for February-
March, 2009
· DSAC is "to consider any amendments which the Board deems in the best interest
of business per their discussion on June 24, 2009, that is given conceptual pre-
approval by the BCC before the commencement of the 2009 cycle (March 1,
2009)."
· The current procedure is for the issue to be placed on a Consent Agenda in order
to petition the BCC for conceptual approval for addition of an LDC Amendment.
Discussion followed concerning DSAC's powers and duties.
Ms. Fabacher stated the purpose of the LDC was to provide most, not all, of the
answers. Staff is to interpret the Code and when a problem was presented, an appeal
could be made to the BCC for a decision.
Joe Schmitt stated he would inform the BCC (through an Executive Summary or a
memorandum) that additional Amendments will be added to the Cycle Review based
on DSAC's recommendation. It was noted that June 1,2009 is the last day to submit
drafts of proposed Amendments.
The Committee decided to reinstitute the LDR Subcommittee.
5
January 7, 2009
Ms. Fabacher suggested the author(s) present explanations of the Amendment(s) to
DSAC during its March, April and May meetings. She also suggested convening the
March, April and May meetings at an earlier time.
There was discussion concerning changes made by the Environmental Advisory
Committee ("EAC") after DSAC had approved an Amendment.
Ms. Fabacher will schedule the Subcommittee's meetings and will present the
proposed schedule at the next DSAC meeting.
C. Review of DSAC Municipal Code
(Postponed)
VI. New Business
A. Election of Chairman and Vice Chairman for 2009
David Dunnavant nominated William Varian to serve as DSAC Chairman for the
2009 term. Second by Reed Jarvi. Motion carried, "ll-Yes," with one abstention.
Mr. Varian abstainedfrom voting.
Robert Mulhere nominated Thomas Masters to service as DSAC Vice Chairman
for the 2009 term. Second by Blair Foley. Motion carried, "ll-Yes," with one
abstention. Mr. Thomas abstained from voting.
B. Time Change for Meeting
Chairman Varian suggested moving the meeting time to 3 :00 PM.
Judy Puig stated the Operations Staff meets on Wednesdays between 1:00 and
3 :00 PM. She will notify Mr. Schmitt of the proposed time change.
VII. Public Speakers
(None)
VIII. Committee Member Comments
Clay Brooker suggested revising the Agenda to allow a speaker from the public to be
heard at the beginning of the Committee meeting. The item for "Public Speakers" will
follow "Approval of Minutes" in next month's Agenda.
George Hermanson suggested the members should prepare lists of issues for discussion
specific to their disciplines concerning the LDC Amendments.
By consensus, it was decided the LDR Subcommittee should meet in January. Last year,
Subcommittee meetings were held on the 3rd Wednesday of the month (January 28,2009).
Ms. Fabacher will reserve a room and inform the Subcommittee of the time and
location.
Catherine Fabacher stated a "school" for authors ofLDC Amendments will begin
in March to teach how to write Amendments and invited the Committee to attend. She
will bring the calendar to the next DSAC meeting.
6
, ,
January 7,2009
DSAC Meeting Dates: February 4, 2009 at 3:00 PM (time change to be confirmed)
March 4,2009 at 3:00 PM
April 1, 2009 at 3:00 PM
There being no further business for the good ofthe County, the meeting was adjourned by
order of the Chairman at 5:21 PM.
DEVELOPMENT SERVICES
ADVISORY COMMITTEE
William Varian, Chairman
These Minutes were approved by the Board/Committee on
as presented , or as amended
7
,.
Fire Plan Review - Time Frame Summary
December-DB
Number Average # of 1st % of 1st Percentages
of Number of Time in Reviews Reviews Within Time
Reviews Days Days Approved Approved Frames
Architectural Reviews
Total 371 428 1.15
1 st Review 232 291 1.25 166 72% 100/10 Days 8 Day Max
2nd Review 84 74 0.88 1 00/3 Days
3rd Review 42 49 1.17 95/3 Days
4th Review 7 7 1.00 1 00/3 Days
5th Review 4 4 1.00 10013 Days
6th Review 1 1 1.00 10013 Days
7th Review 1 2 2.00 10013 Days
Total 2-7 Reviews 139 137 0.99 99/3 Days 4 Day Max
Fire SDrinkler Reviews
Total 95 238 2.51
1st Review 53 171 3.23 33 62% 100/10 Days 9 Day Max
2nd Review 28 46 1.64 96/3 Days
3rd Review 9 12 1.33 89/3 Days
4th Review 3 5 1.67 10013 Days
5th Review 1 2 2.00 10013 Days
6th Review 1 2 2.00 10013 Days
Total 2-6 Reviews 42 67 1.60 95/3 Days 9 Day Max
UnderQround Reviews
Total 29 56 1.93
1st Review 13 40 3.08 11 85% 100/10 Days 7 Day Max
2nd Review 15 16 1.07 10013 Days
3rd Review 1 0 0.00 10013 Days
Total 2-3 Reviews 16 16 1.00 10013 Days 2 Day Max
Fuel & LP Gas Reviews
Total 19 24 1.26
1st Review 14 20 1.43 10 71% 100/10 Days 4 Day Max
2nd Review 5 4 0.80 10013 Days
Total 2nd Review 5 4 0.80 10013 Days 1 Day Max
Hood & FSUP Reviews
Total 28 27 0.96
1 st Review 20 21 1.05 8 40% 100/10 Days 2 Day Max
2nd Review 6 5 0.83 10013 Days
3rd Review 2 1 0.50 10013 Days
Total 2-3 Reviews 8 6 0.75 10013 Days 2 Day Max
Fire Alarm Reviews
Total 107 197 1.84
1st Review 67 163 2.43 32 48% 100/10 Days 4 Day Max
2nd Review 29 24 0.83 1 00/3 Days
3rd Review 8 6 0.75 1 00/3 Days
4th Review 3 4 1.33 1 00/3 Days
Total 2-4 Reviews 40 34 0.85 10013 Days 2 Day Max
Summary
1st Review 399 706 1.77 260 65% 100/10 Days
Corrections 250 264 1.06 99/3 Days
Overall Totals 649 970 1.49
Office of the Fire Code Official
2800 N. Horseshoe Dr.
Naples, FL 34104
",,'
Office of the Fire Code Official
Summary of Plan Review Activity
December-D8
Architectural Reviews
Sprinkler Reviews
Underground Reviews
Fuel & LP Gas Reviews
Hoods & FSUP Reviews
Alarm Reviews
SOP Reviews
Total # of Plans Reviewed
371
95
29
19
28
107
91
740
Number of Work Days
Average # of Plans Reviewed per Day
21
35
ASAP Reviews per Building Department:
19 Architectural Fast Track Projects
6 Tents
Total # of ASAP Reviews*:
Total ASAP Reviews per Day
25
1
*Overtime Reviews are not included in this figure
Scheduled Meetings/Hours:
Ed:
Bob:
Jackie:
Ricco:
Ken:
Maggie:
7.00 Hrs.
10.17 Hrs.
8.58 Hrs.
39.83 Hrs.
2.83 Hrs.
6.00 Hrs.
Total Overtime Hours for the Fire Code Office
*Overtime Hours Reimbursed by Contractors
29
35 ( 17 Reviews)
In addition to the above-mentioned tasks, The Fire Code Official's Office fields
numerous phone calls, walk-ins, field inspections and impromptu meetings.
Office of the Fire Code Official
2800 N. Horseshoe Dr.
Naples, FL 34104
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Date: Tuesday,
February 17, 2009
Time: 12 Noon - 3:00
Place: North Collier
Regional Park
Exhibit Hall
15000 Livingston Road
Naples, FL
239.252.4000
Contact person:
Paula Brethauer
252-2401
Presentation of the
New Florida Building Code
& Fire Prevention Code
This presentation is an overview of the new 2007 Florida Building
Code effective March 1, 2009, outlining the significant changes of
the new code. In addition, the Collier County Fire Code Official
went into effectJanuary 1,2009.
will give a review of the newly adopted Fire Prevention Code that
Highlights
· Presentation of the Florida Building Code
· Review of the Fire Prevention Code
· Questions & Answer Session