DSAC Minutes 11/05/2008 R
November 5, 2008
MINUTES OF THE MEETING OF THE COLLIER COUNTY
DEVELOPMENT SERVICES ADVISORY COMMITTEE
Naples, Florida, November 5, 2008
LET IT BE REMEMBERED, that the Collier County Development Services
Advisory Committee in and for the County of Collier, having conducted business
herein, met on this date at 3:30 P.M. in REGULAR SESSION in Conference
Room #610 in the Collier County Community Development and Environmental
Services Center, 2800 N. Horseshoe Drive, Naples, Florida, with the following
members present:
CHAIRMAN: William Varian
Charles Abbott
James Boughton
Clay Brooker
Laura Spurgeon DeJohn
Dalas Disney
David Dunnavant
Marco Espinar
Blair Foley
George Hermanson
Reed Jarvi
Thomas Masters
Robert Mulhere
Reid Schermer
Mario Valle
ALSO PRESENT: Joe Schmitt, Administrator, CDES
Judy Puig, Operations Analyst, CDES
Phil Gramatges, Director, Public Utilities
Pam Lulich, Landscaping Supervisor
James French, Operations and Regulatory Management
Gary Harrison, Deputy Building Official
DEVELOPMENT SERVICES ADVISORY COMMITTEE
AGENDA
**REVISED**
November 5, 2008
3:30 p.m.
Conference Room 610
I. Call to order
II. Approval of Agenda
III. Approval of Minutes from October 8,2008 meeting
IV. Welcome new Board member - Reid Schermer
V. Staff Announcements/Updates
A. CDES Update - Joe Schmitt
B. Transportation Division Update - Nick Casalanguida (Absentl
C. Public Utilities Division Update - Phil Gramatges
D. Fire Review Update - Ed Riley
VI. Old Business
A. Landscapellrrigation Specs. - Transportation (Pam Lulich)
B. Fire Review Task Force (5) items to discuss:
1. Plan Tracking Barcode System
2. Electronic Plans submission & availability
3. Framing Inspection sequence coordinated w/fire alarm sprinkler & hood permits
4. Site Development Plan (SOP) modification and how minor items are done with information
on the application to reduce instance of and Site Development Plan Insubstantial Change
(SDPI).
5. Six required ways for area calc's established guidelines.
VII. New Business
A. Discussion of 2008 Impact Fee Indexing - Amy Patterson
B. Selection for appointment to serve on the DSAC board (five members will expire December 14,
2008)
VII. Committee Member Comments
A. Number of plan sets for submittal (six or four) - Bill Varian
B. Staffing for Contractor Licensing Investigators - Bill Varian
C. Water surcharge fees for excessive use (Question asked by Jim Boughton)
VIII. Adjournment
Next Meetinq Dates
December 3, 2008
January 7, 2009
February 4, 2009
March 4, 2009
CDES Conference Room 610 - 3:30 pm
CDES Conference Room 610 - 3:30 pm
CDES Conference Room 610 - 3:30 pm
CDES Conference Room 610 - 3:30 pm
November 5, 2008
I. Call to Order
The meeting was called to order at 3:35 PM by Chairman William Varian.
A quorum was established.
II. Approval of Agenda
Marco Espinar moved to approve the Agenda. Second by George Hermanson. Carried
unanimously, 12-0.
III. Approval of Minutes
George Hermanson moved to approve the Minutes o/the October 8, 2008 Meeting as
presented. Second by Blair Foley. Carried unanimously, 12-0.
IV. Welcome to new Board member
Chairman Varian introduced Reid Schermer to the Committee and welcomed his
participation.
V. Staff AnnouncementslUpdates
C. Public Utilities/Engineering Division Update
Phil Gramatges stated:
. The AUIRs for Solid Waste, Wastewater, and Potable Water were approved by
the Board of County Commissioners ("BCC")
. An Irrigation Quality Water Master Plan ("I-Q Water") will be presented to the
BCC in December, 2008.
. Revenues for the month are lower than last month
When questioned concerning a new building permit form, he stated he was not aware
of any new form other than the meter sizing form. Blair Foley will provide a copy of
the new form and Mr. Gramatges stated he would research it.
B. Transportation Division Update
(No Report)
(James Boughton arrived at 3:43 PM)
A. CDES Update
Joe Schmitt stated:
. A Contractor Licensing position was opened and a candidate was hired. The
position is supported by Fund # 113.
. The Engineering and Zoning staff will be reduced by 5 full-time positions.
. Revenue is down and payroll is met by using reserves.
He discussed the shifting of certain employees to different departments in order to
relieve the drain on Fund # 131. He asked the County Manager to reduce the
allocations burden (such as custodial services, IT, etc.)
There was a discussion concerning various options, such as reviewing zoning items
and reducing some of the requirements in the LDC to reduce review times and save
costs. The EAR. based Amendments are being reviewed.
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November 5, 2008
(Reed Jarvi arrived at 3:48 PM)
. There will be another LDC Cycle in 2009 to address various issues
. The Ft. Myers Beach City Manager was sent a list of fees in response to his
request for assistance from Collier County. He has not responded.
. "City View" is approximately 90 days behind implementation. Harris Software
has taken over the project. Testing of the Planning Module will begin next week
and it may "go live" in April, 2009.
. The BCC was asked to remove some commitments in order to implement the
PUD closeout process. Fifteen have been closed.
D. Fire Review Update
(No presentation. A written report was submitted to Committee members.)
Chairman Varian received an email from Lisa Koehler concerning a Workshop that will
be held on December II th (from 1:00 ~ 4:00 PM) to discuss the issue of non-payment of
the second half of the COAs. She asked for volunteers from DSAC to attend and discuss
possible solutions with members of the development community.
Chairman Varian advised Ms. Koehler the Workshop's advertising must include a
disclaimer that states 'DSAC members may attend' to avoid violating the Sunshine Law
rules. He also advised her that all communication from staff to the Committee must be
routed through Judy Puig and not sent directly to the members.
VI. Old Business
A. Landscape/Irrigation Specs. - Alternative Transportation Modes Dept.
Pam Lulich stated she has received and reviewed comments from Committee
Members concerning definitions in the ROW Handbook. The definitions will be
incorporated into Landscaping Standards Handbook. She also stated plant-specific
language must be retained. When a tinal draft of the Handbook has been completed,
a copy will be emailed to the Members.
Format revisions were suggested for the final draft to identify previous corrections.
Further discussion ensued. A discrepancy was pointed out regarding pressure
cleaning of brick pavers (six or eight times a year)
(Charles Abbott arrived at 4.15 PM)
B. Fire Review Task Force (5) items to discuss:
(1) Plan Tracking Barcode System,
(2) Electronic Plans snbmission and availability,
(3) Framing inspection sequence coordinated w/fire alarm, sprinkler, & hood
permits,
(4) Site Development Plans (SDP) modification and how minor items are done
with information on the application to reduce instances of and Site Development
Plan Insubstantial Change (SDPI), and
(5) Six required ways for area calc's established guidelines
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November 5, 2008
These items are to be revised or implemented.
Joe Schmitt stated Items (I) and (2) are linked, and the limiting issue was money.
His focus is directed on the implementation of "City View" and once it is operational,
the other initiatives will be reviewed. Plan Tracking Bar Coding will be
integrated into "City View."
Jamie French, Operations and Regulatory Management, stated the bar coding
system is being used in the Records Room for inventory control.
Dalas Disney stated the purpose of bar coding was to eliminate discrepancies
between the submission and transfer of documents between Building and Fire, and to
track documents through the Building and Zoning Departments, and then back
through to Fire.
Joe Schmitt stated "City View" should solve approximately 99% of the problems.
Gary Harrison, Deputy Building Official, addressed Item # 3:
. Fire alarm, sprinkler and hood permits are trade-specific
. Apply and coordinate permit applications for three trades
. Permits should not be issued before framing inspection and dry wall installation
. Framing inspections should only be called in when all the trades have completed
their work.
. This issue concerns the design and construction sequence involving the General
Contractor
. It was suggested to partially install the framing, i.e., "all areas except..."
. The 'down side' of a partial framing inspection is that a follow-up inspection will
be required before dry wall and insulation could be completed.
. A "Building Block" will be posted on the website to inform the trades
(Blair Foley left at 4:35 PM)
Dalas Disney referred to Item #4 and stated specific architectural and engineering
data was required to be included on the drawings for the SDPs. A concern was raised
by both the Task Force and the Fire Department regarding square footage changes
which are normal in the course of construction since the initial tigures are usually
estimated.
Question: Is there a simpler way to address the issue without necessitating a Site
Development Plan Insubstantial Change ("SDPI")? Can the information be included on
the application so it becomes an administrative change rather than an SDPI?
Jim Boughton stated another requirement for the drawings is to incorporate the unit
numbers in shell buildings. Since information is tagged to the SDP, if there is any sort of
change, then an SDPI is required.
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November 5, 2008
Previously, if changes were insubstantial, a letter was sent outlining the final
changes and included in the file. Some changes should be considered as "field
changes. "
There was a discussion concerning what triggers an SDPI, what is considered as an
"amendment," what should be referred to the LDC Subcommittee and, if there are
exceptions or modifications, to provide a process to handle them.
Joe Schmitt stated there will be another LDC Cycle for April through October, 2009
and will submit an Executive Summary to the Board of County Commissioners.
General consensus: A Subcommittee should be formed and a Chair will be needed.
(Thomas Masters lefl at 4:42.)
Dalas Disney stated the Task Force identified six different required area calculations
for a project (Item #6) including Building, Fire, Zoning and Impact Fees. All are
used for different purposes, i.e., parking, fire tlow, net-to-gross for occupancy loads.
The Task Force suggested the calculations are not being done correctly and are not
submitted in a uniform fashion. Establishing what to do and how to submit in a
Zoning Planning SDP and back through the Building Permit process is a good idea
since the goal is to maintain consistency.
Mr. Disney mentioned that Building and Fire and are now more coordinated and Fire
has abdicated to the Building Code.
It was pointed out there is different terminology which impact different areas of the
Code. There was a discussion concerning the definitions of "under air" and "interior
space" and whether or not to include non-habitable space in a building's square
footage, i.e., in a restaurant.
It was suggested to review Item #6 during the LDC Cycle and to add the information
to the proj ect data cover page.
Chairman Varian moved Item B, under "New Business," to be discussed next since
there are five members whose terms will expire in December 2008.
David Dunnavant stated he intended to submit his request for re-appointment and
thought the application could be submitted at the meeting. He stated he hoped he would
still be allowed to apply since he represented developers on the Committee. He has
contacted Sue Filson, Executive Manager of the Board of County Commissioners, to
ascertain his options.
VII. New Business
B. Selection of appointment to serve on the DSAC board (five members will
expire on December 14, 2008)
Chairman Varian asked for nominations.
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November 5, 2008
Marco Espinar moved to approve the re-appointment of Robert Mulhere to DSAC.
Second by Dalas Disney. Motion carried 12-1, with Mr. Mulhere abstaining.
Marco Espinar moved to approve the re-appointment of George Hermanson to
DSAC. Second by Robert Mulhere. Motion carried 12-1, with Mr. Hermanson
abstaining.
Robert Mulhere moved to approve the re-appointment of Dalas Disney to DSAC.
Second by Charles Abbott. Motion carried 12-1, with Mr. Disney abstaining.
George Hermanson moved to approve the re-appointment of William Varian to
DSAC. Second by Reed Jarvi. Motion carried 12-1, with Mr. Varian abstaining.
Marco Espinar moved to approve the re-appointment of David Dunnavant for
purposes of discussion. Second by Robert Mulherefor discussion.
Robert Mulhere stated the Committee has two land planners as members and
retaining David was necessary since he represented the development component.
He suggested the nomination should include that fact as the basis for accepting
David's application.
Clay Brooker pointed out David Hurst is a civil engineer and Timothy Hancock is a
Land Planner.
Marco Espinar agreed and amended his motion.
Marco Espinar amended his motion to approve the re-appointment of David
Dunnavant to another term as a member of DSAC based on the fact that the
Committee wants to represent each of the disciplines of construction and David
brings the developer aspect to DSAC. Second by Robert Mulhere. Motion carried,
12-1 with Mr. Dunnavant abstaining.
Reed Jarvi suggested a back-up plan in case the BCC overruled the Committee's
motion concerning re-appointment of David Dunnavant.
Dalas Disney moved to approve appointment of David Hurst to DSAC as an
alternate nomination in the event that Mr. Dunnavant is not re-appointed. Second
by Mario Valle.
Charlie Abbott suggested waiting until next month to see what the BCC actually
does rather than appointing an alternate member.
Dalas Disney withdrew his motion.
Judy Puig stated she would send a memo to Sue Filson concerning the Committee's
decisions.
Chairman Varian asked that it include the reason for Mr. Dunnavant's re-appointment.
(All re-appointments are to be approved by the Board of County Commissioners.)
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November 5, 2008
A. Discussion of 2008 Impact Fee Indexing
Amy Patterson referred to a memo from Steve Tindale to Nick Casalanguida
concerning the Transportation Impact Fee Study and stated it would not be addressed
at this time.
Six Impact Fees were scheduled to be indexed on January 1,2009: School
(Educational Facilities), EMS, Fire Protection, Government Buildings, Law
Enforcement, and Library.
On October 15, 2008, the Productivity Committee recommended delaying the
scheduled indexing to the Board of County Commissioners until the Productivity
Committee conducted a comprehensive review of the indexing methodology in order
to possibly recommend a methodology that would be more sensitive to the current
economic condition. The BCC agreed and accepted the recommendations.
Transportation has a full study which will be presented to DSAC for review. The
Productivity Committee's report will be presented to DSAC before submission
to the BCC.
There was a discussion of the indexing methodology and an explanation of its history.
(Robert Mulhere left at 5:10 PM)
VIII. Committee Member Comments
A. Number of plan sets for submittal (six or four) - Bill Varian
(Postponed to next month's meeting)
B. Staffing for Contractor Licensing Investigators - Bill Varian
(Postponed to next month's meeting)
C. Water surcharge fees for excessive use (Question asked by Jim Boughton)
Jim Boughton asked for an explanation of how the surcharge was determined.
Phil Gramatges stated due to the water restrictions, an Ordinance was developed and
a surcharge was instituted to encourage water conservation and to restrict the use of
water for irrigation. The surcharge will not affect an average single-family home
until more than 10,000 gallons are used. The average household in Collier County
consumes approximately 8,000 per month. The surcharge is used to pay for capacity
that is not being used. Ad Valorem taxes do not support Utilities.
For commercial buildings, the surcharge goes into effect for "Block 1" which
depends on the size of the meter. Discussion ensued concerning determining a more
convenient and consistent method of structuring rates for commercial buildings,
especially older buildings.
Mr. Gramatges will research the available charts and tables and will report at the
next Committee meeting.
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November 5, 2008
George Hermanson suggested scheduling another Cycle prior to April since there is
only one Cycle and some Amendments have a deadline of March, 2009. The issue is
Code procedures.
Chairman Varian suggested members of each discipline compile a list of areas of
concerns to be discussed at a later time.
DSAC Meeting Dates:
. December 3, 2008 at 3:30 PM
. January 7, 2009 at 3:30 PM
. February 4, 2009 at 3:30 PM
. March 4, 2009 at 3:30 PM
There being no further business for the good of the County, the meeting was adjourned by
order of the Chairman at 5:24 PM.
DEVELOPMENT SERVICES
ADVISORY COMMITTEE
William Varian, Chairman
These Minutes were approved by the Board/Committee on
as presented , or as amended
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