Resolution 1998-498
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IlESOl.VTlO.\; so. 98- ~
HESOl.UTJOi" ESTAIlI.ISIlIi"G A U:\IFOI(~I COUi"TY l'OI.lCY II\lPOSIi"G FEES
FOH TilE JI'OSI'ECTIOi", EXAi\II:\ATIO:-" ASIJ IJUI'I.Ic.\TJOS OF l'UBLlC
I(ECOIUlS I'UI(SlIAi"T TO SECTIO:>: 119.07, FUJHI/J..I SJATUH:S
\VHEnL\S, Section 119.07(1), Florida SfulI/fl'S, authorizes llll: custodian of public
rc(ords to t:hargt: a fee IOf (opying public r~(ord.'; pr o.....idcd upon rC(1lH:Sl, ,HId
\VII EnEAS, Section 119.07( ll(b), /-l(lric!.., .\'1011/((/,\', allows for the impositIOn of a
special scrvicc chargt.: fur public fl'Corus rcqUL'SIS which n:quin.: L'.\lL"lIsivc llse of clerical or
supervisory labor; rllH1
\\'11 EnL\S, Tile Board OrCOll1l\.\' C\H11I11issin~h:rs has dl'll'OllilH:d lh:lt a policy should be
crc<1kd establishing lhl' :l1!O\\',lbh.. l.:llpyil1g f\,.'l'S and dL'l"llling \\-h;1I is e,\!L'llsil,'c use or clerical or
supcr\"isory labor: i111d
WlIEHL\S, Tile !Jonrd of ("Olllll)' ("Olllllli,,,ollers has dOI('nllllled lhot s"ch a poliCY is
necessary in order 10 cn:ate uniformity ill applicalioll of t!losc Il:cs ;Ind to guidc slatY In
dClermining when imposition of Stich fees is ,lCCl'Plilblc and approprialc (legally sullicicFlt); and
\VJlEaE..\S, Tile BO;lrd ofCuUllty COll1missioners has ttJtlrld that II is \....ilhin [he public's
best il1!Cresl for tile Coullty to impose such a 1~L' in order to COver lhc actual cosl of duplication
and 10 COvcr lhl; <Jelu.:d COSI of CXICIlSi\.c clerical or supervisory till1L' required 10 r\.'spond to a
public records rcqllcst
:>OW. TlIEI(EFOI(E, BE IT I(ESOJ.\'f:D BY TilE 1l0AIW OF COUNTY
CO,\L'"SSIONEHS OF COl.L1EI( COlJ.\;T\', FI.OIUI)'\, Ih:"
I. Slalr sl1all charge th\.' llJJJO\ving ri.'l's (or dup/italion of public r\.'corus
A 15 Cl'llls per UIl\:-sidL'd cUP.\. \\'hich is !y inches by S 1/1 inches or
k'ss
B nil addiliolli1J 5 cems for l';ICh lH'o.siucd duplic:I!l'd copy.
c. S I 00 per copy It)r a cl'l"lilil'd copy ofa public n:cnrd
D Thc <lclual cost uf duplic<11ion lor all olhtr copi~s, "Aclual cost of
duplication" is dclincd in ~ 11 O.07( I), /-Jorida SI(f//(/i..'S, as, "the Cost of lhc
ll1aterial <1lld supplies used to uuplic<lIC the record," bUI it docs not include
the Inbor cust and o\'l'rhead COSl assOl.:i,1!cd with Stich duplicalion
Stall' may, however, charge for lhe rl'asonablc labor and ovcrhead costs associated with
copying COllllly nwps or aerial pholographs Supplied by COl/llty cOnstilutiollal ofliccrs.
161 il
2 Ir tilt: 11<11urc or \'lllull\l: of publi....' rl.'(l)rds fl.'(jucsli.:d to be; in:-pl'C1Cd, examined. or
copied IS slIch as to require C:xll'llSivc LIse 01' illi'urlllillion tC(hllOll)g~' resources or eXlensive
clerical or supervisory assistl'lnce by personnel l)f the COllllty olliee, department or agency
involved, or both, the alriec, dCPUII11l"lll or agl'l1c)' shall charge, in addition to the actual cost or
duplication, a special sCf\"il.:c charge. \',:hich :;11;111 be I"l';\$ol1:1ol... ;lIld shall be based on the cost
incurred for such extensive use of illli.Hll1;\tillll tl"~I\Ilulogy resources or the labor cost of the
pcrsonnd providing tIll.: sCf\'icc that is actually inCllrr\?d by 111e agency or attributable to the
agency for the ch:rical and supcr\'isnry assisl:JIlCC required, or both "Information tC'chnology
resources" sh<111 ha\'e thc same IIlcillling as ill St:l'liun ~S2303( 13), F/(Il"lda Slaln/e.\'.
"F.xtl..'l1sivc lIse" sh;dl be (lL'lilll'll liS rl'quirillg IlHlrt: than al1 hour of I:krical or supervisory
tillle to locatC', rcvie\\' for conl"ldclltJ,d illllmllillioll. copy and f"cliJc till: n:qUl:stcd material Timc
incurrcd shall be b;lscd upon thL' ll;l!\lrl' or \'OIUlllt: urlhe reqllL':j[ and nllt soldy by the location of
the rcqucsted docull1cnts.
J This Rcsolutillll appliL's to all ollie,,'s, agcncies and dL'panlllcnts authorized and
organiwu CIS Collier Coullty governmenl of t Ill.,.' BO;ln.1 orColtier COUlll)" COlllmissioners
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This Resolution shall bc clrecti\'c and illlplL'lllCnlt..'d tiS ot"ihL: d;\iC oradoption
"
'-'\ll.;,
Resolution adoptL'c1lhis i~-::.~_ da~' of ~L(no.b/
This
1l)08, .1I1er Illolion. second
and Ill<ljorily vole in l~lvor oradopliol1
ATTEST
,~WIGIITct rl)WCK. Clerk
:, '- , ,.~-:~..,l, r
lly>-~;r.l,Qb'1..._____,
, DepuLy Clerk
:' . . ... ',~. ~ . .
IlO..IIW OF COUl'll' CO\IIIISSIOI'ERS
OF COI.LIER COUNTY, FI.C)l\ID,\
0" \", U (-J ,
Il\L::"l~';.L:&~ \ " \ ;:, , .
1l..\RJIARA Il. IlIClU(V. CIl,
Approved as to form and
legal sull"tcicl1cy
j , J ) I,
('tL-;".i/ c: 'h,
David C \Veigel
COUIllY t\ttnrncy
JL
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