BCC Minutes 03/04/2008 W (Strategic Plan)
March 4, 2008
MINUTES OF THE MEETING OF THE COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
STRATEGIC PLANNING WORKSHOP
Naples, Florida, March 4,2008
LET IT BE REMEMBERED, that the Collier County Board of County
Commissioners, in and for the County of Collier, having conducted business
herein, met in a WORKSHOP SESSION on this date at 9:00 AM, at the
Administrative Building "F", 3rd Floor Collier County Government
Complex, Naples, Florida, with the following members present:
CHAIRMAN: Commissioner Tom Henning
VICE CHAIRMAN: Commissioner Donna Fiala
Commissioner Frank Halas
Commissioner Jim Coletta
Commissioner Fred Coyle
ALSO PRESENT:
Jim Mudd, County Manager
Leo Ochs, Deputy County Manager
David Weigel, County Attorney
Norman Feder, Transportation Services Admin.
Jim DeLony, Public Utilities Admin.
Joseph Schmitt, CDES Admin.
Marla Ramsey, Public Services Admin.
Winona Stone, Assistant to the County Manager
Sue Filson, BCC Executive Manager
Len Golden Price, Administrative Services Admin.
Michael Cox, Manager, Records Management
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AGENDA
March 4, 2008
9:00 a.m.
BCC/Strategic Planning Workshop
Administration Building
Collier County Government Complex
Tom Henning, Chairman, District 3
Donna Fiala, Vice-Chairman, District 1
Frank Halas, Commissioner, District 2
Fred W. Coyle, Commissioner, District 4
James Coletta, Commissioner, District 5
NOTICE: ALL PERSONS WISHING TO SPEAK ON ANY AGENDA ITEM
MUST REGISTER PRIOR TO SPEAKING. SPEAKERS MUST REGISTER
WITH THE COUNTY MANAGER PRIOR TO THE PRESENTATION OF THE
AGENDA ITEM TO BE ADDRESSED. ALL REGISTERED PUBLIC
SPEAKERS WILL RECEIVE UP TO THREE (3) MINUTES UNLESS THE TIME
IS ADJUSTED BY THE CHAIRMAN.
COLLIER COUNTY ORDINANCE NO. 2004-05, AS AMENDED, REQUIRES
THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING
ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE
BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO
THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT.
IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS ANY
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS PROCEEDING,
YOU ARE ENTITLED, AT NO COST TO YOU, TO THE PROVISION OF
CERTAIN ASSISTANCE. PLEASE CONTACT THE COLLIER COUNTY
FACILITIES MANAGEMENT DEPARTMENT LOCATED AT 3301 EAST
TAMIAMI TRAIL, NAPLES, FLORIDA, 34112, (239) 252-8380;
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March 4, 2008
ASSISTED LISTENING DEVICES FOR THE HEARING IMPAIRED ARE
AVAILABLE IN THE COUNTY COMMISSIONERS' OFFICE.
1. Pledge of Allegiance
2. Discussion regarding the Strategic Plan of Collier County
3. Public Comment
4. Adjourn
INQUIRIES CONCERNING CHANGES TO THE BOARD'S AGENDA SHOULD
BE MADE TO THE COUNTY MANAGER'S OFFICE AT 252-8383.
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March 4, 2008
March 4, 2008
1. Pledge of Allegiance
Chairman Henning called the Workshop to order at 9:00AM and the Pledge of
Allegiance was recited.
2. Discussion Regarding the Strategic Plan of Collier County
Winona Stone, Assistant to the County Manager presented a report to the
participants entitled "Driving Collier County Into the Future - BCC Strategic
Planning Workshop, March 4,2008" providing a brief overview ofthe contents
and noted the Workshop will Cover the following items (slides #1-4):
· The Purpose of the Board's Long-Range Strategic Plan
· Review of the Last 2 Years Progress in Implementing the 10 Year Plan
. Purpose of the Board's Strategy Map
· Beyond the Strategy Map - Next Step-Building the Strategic
Scorecard
. Major Accomplishments in FY 2007
. Review of Strategic, Operational and Tactical Issues
. Key Staff Actions in FY 2008
. Review BCC Horizon Committees
. Fiscal Challenges versus Realities
. Provide the County Manager with Direction for Future Actions
It was noted the Strategic Plan is available on the County web site
www.Collierl!ov.net.
She followed up the introduction with a Power Point presentation for a section of
the Report (slides 5-28) outlining the last 2 years of Progress of the Strategic Plan
noting the following:
. The Strategic Plan has 6 major focus areas including Neighborhood
Preservation and Enhancement; Growth Management; Community
Health and Human Services; Mobility; Economic Development; Local
Governance
. A STEP-UP (Strategic Excellence Program for Ultimate Performance)
Team is in place to guide Staff in implementing the 10 year plan
· STEP-UP Team Accomplishments and Projects are included but not
limited to Automated performance management reporting system-pilot
installation at CDES; Quarterly Operation Management System data
reporting of Performance Measures; Quarterly Monitoring of
Department Directors, Developing Strategic Management Scorecard
· A BCC strategy Map is in place identifying 4 key perspectives -
Serve the customer; Manage Financial Resources; Run the Business
and Build the Team
It was noted by the Board that since the inception of the Strategic Plan citizen
complaints have decreased and been handled in a much more efficient manner by
all Departments.
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March 4, 2008
Staff noted that County Manager Mudd could provide statistics verifying this
observation.
Michael Cox, Manager of Records Management continued the presentation
(slides 29-38) on how the BCC Strategy Map will utilize a proposed "Strategic
Dashboard" which is in the developmental stages. The Strategic Dashboard is a
computer software tool that will efficiently indicate the progress of the Goals of
the strategic plan. He provided an example utilizing "Enhance Safety and
Security" as an example within the Dashboard. He also presented an example of
a CDES pilot trial of Dashboard involving Community Growth Management
which separated out various historical data on permit activity. The information
created by the Strategic Dashboard will be utilized in closing performance gaps
and achieving the Strategic Plan Goals.
Staff noted that the CDES example is still in the process of being finalized and all
the data shown is not complete at this point.
The Board noted that the types of data utilized "measures of activities" as
opposed to "measures of quality." Consideration should be given having targets
of not how many applications are submitted or permits issued, rather how they are
processed (quality of reviews, turn around time, etc.)
Staff noted that the historical data needs to be gathered to move to the next step of
measuring the quality of service and the program is still being finalized, but will
consider this target. The presentation is an example of what is being developed.
A discussion ensued noting the Public is interested on the turn around time for
permit applications rather than the number of permits issued. On a related note,
the Board agreed that the level of service of permit review is interdependent on
the quality of applications submitted to the County. Both the County Staff and
Developers or their agents and the Public need to strive to do a better job in this
area as well as improving communications with each other (Public, Developers,
and County Staff).
Jim Mudd, County Manager continued the presentation identifying the Fiscal
Year 2007 Major Accomplishments in the area of the 4 major perspectives (slides
39-44)
1) Serve the Customer
The Accomplishments including the Agency Issue Management System and
Major Projects that are Under Construction or Completed
Commissioner Halas noted that the Agency Issue Management System
(AIMS) has been a tremendous tool for citizen answers to issues. Staff and
the Board agreed.
2) Manafle Financial Resources
The Financial Issues including a FY 08 $44.2M budget reduction
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March 4, 2008
3) Run the Business
Running the Business including the Establishment of the 10 Year Strategic
Plan and STEP-UP
4) Build the Team
Primary Care Clinic Open to Employees and Dependents and Occupational
Safety Training
Jim Mudd continued the presentation in the area of Strategic, Operational, and
Tactical Issues; Key Staff Actions, Horizon Committees and BCC Directives
(slides 45 - 56):
Chairman Henning requested an update on the Beach Parking projects and if
there is any opportunities of partnership with other jurisdictions such as the
Florida Division of Environmental Protection for parking projects.
Marla Ramsey, Public Services Director noted the funding is provided by the
Tourist Development Council for these projects and provided the following
updates:
Wi!!!!ins Pass Parkin!! - Further they have contacted the Florida Department of
Environmental Protection regarding partnering at Wiggins Pass for parking. To
date the Department has turned down these offers.
Jim Mudd is re-contacting the Department with some updated information
regarding the issues at the Pass and hopes to re-open dialogue.
The Board suggested that Lt. Governor Jeff Kottcamp possibly be contacted for
assistance in this issue.
951 Boat Ramp - There are 82 new spaces proposed at the 951 Boat Ramp. The
permit is expected to be issued in approximately 30 days.
Bavview Park - A majority of the properties have been acquired and a
conditional use permit may be required to construct the parking.
The Board requested Staff provide a report regarding the status of the project
including permit issues.
Break- !0:38AM
Reconvene - !0:53AM
The Board noted that slide #48, 6th point should state, "decrease sources of local
property taxes."
The Board suggested that perhaps Private Providers may be further utilized in the
permit review and inspection process to limit costs in this area.
Joe Schmitt, CDES Administrator noted the Statute does provide for Private
Providers, at this point the County can provide the service more cost effective and
further that the County still needs to oversee the plan review and inspection
process. It has been a past concern by the various individuals regarding the
delegation of this responsibility to developers and landowners via there agents.
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March 4, 2008
He will provide a report to the Board outlining the cost comparisons of the
County vs. a Private Provider in the provision of this service.
Jim Mudd is still in the process of acquiring the skilled labor statistics requested
by Chairman Henning.
Horizon Committee Status (slide 56)
Fire District and EMS Coordination - Chairman Henning suggested this item
be removed.
Affordable/Workforce Housin!! - Commissioner Fiala suggested that
Commissioner Coletta be assigned this issue.
EDC Catalysts - Commissioner Coyle noted they are in the process of
identifying parcels for re-zone with the sites pre-approved for certain types of
business uses and streamline the permit process in these sites.
Also, The Collier County Public Safety Coordinating Council has encouraged the
Councils in Henry, Glades, Charlotte and Lee County to meet to address Regional
solutions to some issues such as Correctional Facilities, etc. He requested the
Boards guidance regarding altering Public Service Coordinating Council meetings
from 4 local meetings annually to 2 local meetings and 2 regional meetings
annually.
The Board determined this concept would be acceptable.
Further, the Board considers a request by the other Counties for joint participation
when applying for Grants to increase the probability of receiving Grants.
Commissioner Coletta noted in 2002 he was assigned any Medical Issues area
and requested that he be allowed to continue this service and it be re-added to the
scope.
Jim Mudd, County Manager summarized the following changes to slide #56,
Horizon Committee Status:
. Affordable Housing - assigned to Commissioner Coletta
. EMS - removed
. 2002 Medical- added and assigned to Commissioner Coletta
. Public Safety Council- added and assigned to Commissioner Coyle.
Comments
Commissioner Coyle requested that Staff start thinking "out of the box" in
preserving home rule authority as laws continue to be passed eroding this
authority.
Chairman Henning noted the importance of ensuring that laws passed are
constitutionally correct.
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March 4, 2008
Commissioner Coletta noted the importance of continuing open communications
with the Legislators and ensure when issues are voted on it does not create
problems for the local Legislatures.
3. Pubic Comment
None
Being no further business for the good of the County, the workshop concluded by
order of the Chair at 11 :50 AM.
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COLLIER COUNTY BOARD OF COUNTY
COMMISSIONERS
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~:E. BROCK, ClER~
Commissioner Tom Henning, hairman
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