Backup Documents 03/10/2026 Item #16D 1 1
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP G D
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 3.10.26 BCC MTG
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Carolyn Noble Community and Human CN 9.17.28
Services
2. County Attorney Office— County Attorney Office 4t
3. BCC Office Board of County
Commissioners Dk�, 3///
4. Minutes and Records Clerk of Court's Office
_ gillfrO
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing i ormation.
Name of Primary Staff Carolyn Noble Phone Number 239-252-5321
Contact/ Department
Agenda Date Item was 3.10.26 BCC Mtg Agenda Item Number 16.D.1
Approved by the BCC
Type of Document /S ORIGINAL AGREEMENTS Number of Original /originals
Attached ( Documents Attached I
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK CN
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be Yes
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's YES
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on above date and all changes made during " N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the an option for
Chairman's signature. this line:
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FAIN# 1SPBJA-24 GG-04224-
MUMU
Federal Award Date 12/08/2025
Federal Award Agency US Department of Justice
(DOJ)through Florida
Department of Law
Enforcement(FDLE)
CSFA Name Edward Byrne Memorial
Justice Assistance Grant
(JAG)Program
CFDA/CSFA# 16.738
Total Amount of $128,108.00
Federal Funds
Awarded
Subrecipient Name Collier County Sheriffs
Office
UEI# JDQEQ2KWN966
FEIN# 59-6000561
Indirect Cost Rate N/A
Period of Performance 10/1/2025—9/30/2026
Fiscal Year End 9/30/26
Monitoring End 12/2026
AGREEMENT BETWEEN COLLIER COUNTY
AND
COLLIER COUNTY SHERIFF'S OFFICE
Edward Byrne Memorial Justice Assistance Grant(JAG)
THIS AGREEMENT,made and entered into on this IOt&day of MarrJ 2026, by and
between Collier County, a political subdivision of the State of Florida, (COUNTY) having its
principal address at 3339 E Tamiami Trail,Naples FL 34112, and Collier County Sheriff's Office
(SUBRECIPIENT),a constitutional office,having its principal office at 3319 Tamiami Trail East,
Naples,FL 34112.
WHEREAS, the Florida Department of Law Enforcement (FDLE) has the authority
pursuant to Florida law and does hereby agree to provide federal financial assistance to the
COUNTY in accordance with the terms and conditions set forth in the agreement between the
COUNTY and FDLE;and
WHEREAS, FDLE has available funds resulting from a,federal Edward R. Byrne
Memorial Just Assistance Grant(JAG)award issued under Part E of Title I of the Omnibus Crime
Control and Safe Streets Act of 1968, as amended; and
COLLIER COUNTY SHERIFF'S OFFICE
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WHEREAS,the COUNTY and SUBRECIPIENT wish to set forth the responsibilities and
obligations of each in undertaking the JAG program — (Byrne Grant JG198, Edward Byme
Memorial Justice Assistance Grant(JAG)).
NOW, THEREFORE, in consideration of the mutual benefits contained herein, it is agreed by
the Parties as follows:
STATEMENT OF WORK
The•SUBRECIPIENT shall provide services in accordance with the Scope of Work, provided in
Part I, and the COUNTY's application submitted to, and approved by, the U.S. Department of
Justice(DOJ)through the Florida Department of Law Enforcement(FDLE),referred to herein and
made an integral part of this Agreement. This Agreement contains the entire understanding
between the parties and any modifications to this Agreement shall be mutually agreed upon, in
writing, by the SUBRECIPIENT and the COUNTY, in compliance with Collier County's
Administrative Procedures and Department of Justice (DOJ) requirements in effect at the time
such services are authorized.
PART I
SCOPE OF WORK
The SUBRECIPIENT shall,in a satisfactory and proper manner and consistent with any standards
required as a condition of providing DOJ/FDLE assistance, as provided herein and as determined
by Collier County Community and Human Services(CHS) Division,perform the tasks necessary
to conduct the program as follows:
Project Name: Edward Byrne Memorial Justice Assistance Grant(C-JG198 License Plate
Readers and AED's)
Description of project and outcome: Collier County's Sheriff's Office will purchase
license plate readers (LPR's) for Collier County and automated external defibrillators
(AED's)for Marco Island Police Department.
Project Component 1: Procurement (Equipment) — Collier County Sheriff's Office;
Procurement of approximately 9 license plate readers (LPR's)
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Project Component 2:Procurement(Equipment)—Collier County Sheriff's Office for City
of Marco Island; Procurement of approximately 4 automated external defibrillators
(AED's)
SUBRECIPIENT shall adhere to all regulations and requirements of the Agreement
between Collier County and DOJ/FDLE, incorporated herein as Exhibit I.
1.1 GRANT AND SPECIAL CONDITIONS
A. Within sixty (60) calendar days of the execution of this Agreement, the
SUBRECIPIENT must deliver to CHS for approval a detailed schedule for the
implementation of the project.
B. The following policies must be submitted to CHS within sixty (60) days of this
Agreement.For policies that were established more than three(3)years prior to the
date of the Agreement, SUBRECIPIENT must also provide the date of the last
review for each policy.
® Affirmative Action/Equal Opportunity Policy
® Conflict of Interest Policy
® Procurement Policy
® Sexual Harassment Policy
® Fraud, Waste, and Abuse Policy
® Personally Identifiable Information (PII)Policy
® No Texting while Driving Policy
® Language Assistance and Planning Policy(LAP)
® Limited English Proficiency Policy(LEP)
▪ Violence Against Women Act(VAWA)Policy
® Grievance Policy(Staff and Clients)
® Termination Policy (Staff and Clients
• Confidentiality Policy
• Information Technology Policy
Whistleblower Policy
® Record Retention Policy
® Monitoring Policy
® Code of Ethics Policy
C. Conflict of Interest — SUBRECIPIENT must have written conflict of interest
policies. The JAG Program distinguishes between two types of conflict of interest:
one related to organizations that carry out the project(recipients or subrecipients),
and another specific to individuals involved in providing services and day-to-day
project operations. SUBRECIPIENT shall have written policies related to both
types of conflicts of interest.
COLLIER COUNTY SHERIFF'S OFFICE
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With respect to the use of DOJ/FDLE funds to procure services, equipment,
supplies, or other property, the SUBRECIPIENT shall comply with 2 C.F.R. part
200. With respect to all other decisions involving the use of DOJ/FDLE funds,the
following restrictions shall apply: No person who is an employee, agency
consultant,officer,or elected or appointed official of the SUBRECIPIENT and who
exercises or has exercised any functions or responsibilities with respect to assisted
activities,or who is in a position to participate in a decision-making process or gain
inside information with regard to such activities,may obtain a personal or financial
interest or benefit from the activity,or have an interest in any contract,subcontract,
or agreement with respect thereto, or the process thereunder, either for himself or
herself or for those with whom he or she has family or business ties, during his or •
her tenure for one year thereafter.
In addition, SUBRECIPIENT will not employ or subcontract any person having
any conflict of interest. SUBRECIPIENT covenants that it will comply with all
Federal "Conflict of Interest", 2 CFR 200.318, and the State and County statutes,
regulations, ordinances, or resolutions governing conflicts of interest. All
SUBRECIPIENT employees who work on activities associated with this
Agreement shall complete the Subrecipient/Developer/Vendor Conflict of Interest
Disclosure Form prior to execution of this Agreement. Any employees hired later
during the period of performance for this Agreement who will work on activities
associated with this Agreement shall also complete and submit to the COUNTY the
Conflict of Interest Disclosure Form.
SUBRECIPIENT will notify the COUNTY, in writing, and seek COUNTY
approval prior to entering into any contract with an entity owned in whole or in part
by a covered person, or an entity owned or controlled, in whole or in part, by the
SUBRECIPIENT. The COUNTY may review the proposed contract to ensure that
the contractor is qualified, and the costs are reasonable.Approval of an identity of
interest contract will be in the COUNTY's sole discretion. This provision is not
intended to limit SUBRECIPIENT's ability to self-manage the projects using its
own employees.
D. Annual Subrecipient Training — All SUBRECIPIENT staff assigned to the
administration and implementation of the Project established by this Agreement
shall attend the CHS-sponsored Annual Subrecipient Fair Housing training,except
those who attended the training in the previous year. In addition, at least one staff
member shall attend all other CHS-offered Subrecipient training, relevant to the
Project, as determined by the Grants Coordinator, not to exceed four (4) sessions.
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Requests for exemption, under this special condition, must be submitted to the
Grant Coordinator, in writing,at least 14 days,prior to the training.
E. Limited English Proficiency—Persons who, as a result of national origin, do not
speak English as their primary language and who have limited ability to speak,read,
write, or understand English ("limited English proficient persons" or "LEP
persons")may be entitled to language assistance under Title VI of the Civil Rights
Act of 1964(Title VI)in order to receive a particular service,benefit,or encounter.
In accordance with Title VI and its implementing regulations, SUBRECIPIENT
agrees to take reasonable steps to ensure meaningful access to activities funded with
DOJ/FDLE Funds by LEP persons. Any of the following actions could constitute
"reasonable steps," depending on the circumstances: acquiring translators to
translate vital documents;advertisements or notices;acquiring interpreters for face-
to-face interviews with LEP persons; placing advertisements and notices in
newspapers that serve LEP persons; partnering with other organizations that serve
LEP populations to provide interpretation, translation, or dissemination of
information regarding the project; hiring bilingual employees or volunteers for
outreach and intake activities; contracting with a telephone line interpreter service;
etc.
1.2 PROJECT DETAILS
A. Project Description/Project Budget
Description Federal Amount
Project Component 1: Procurement (Equipment) — Collier $ 119,24400
County Sheriffs Office; Procurement of approximately 9
license plate readers (LPR's) for Collier County for an
approximate total of$119,244.00
Project Component 2: Procurement (Equipment) — Collier $ `:'`8 864.00
County Sheriff's Office for City of Marc Island; Procurement
of approximately 4 automated external defibrillators(AED's)
for an approximate total of$8,864.00
Total:'Federal:Funds: $:_128108.00
The SUBREECIPIENT will accomplish the following checked project tasks:
® Provide Quarterly Progress Reports
( ® Ensure attendance by a representative from executive management at quarterly
partnership meetings,as requested by CHS.
® Identify Lead Point of Contact/Manager for the project.
COLLIER COUNTY SHERIFF'S OFFICE
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® Performance Deliverables
Program Deliverable Deliverable Supporting Submission Schedule
Documentation
Special Grant Condition Policies as stated in this Within sixty (60)days of
Policies (Section 1.1) agreement Agreement execution
Insurance Insurance Certificate Within 30 days of
Exhibit A Agreement execution, and
annually within thirty(30)
days of renewal
Detailed project Project Schedule Within sixty(60)days of
implementation schedule Agreement execution
Procurement Documents Quotes for License Plate Prior to
Reader and AED Equipment ordering/purchasing
Request for Payment Exhibit B The 30th day following the
end of the quarter,and
Final invoice is due 45 days
from Agreement end date
Quarterly Progress Report Exhibit C Within'15.days:after:quarter
end.
Annual Audit Monitoring Exhibit D Annually,within 60 days
Report after FY end
Financial and Compliance Audit,Management Letter, Annually,nine(9)months
Audit and Supporting for Single Audit OR one
Documentation hundred eighty(180)days
after FY end
Employee Attestation of Signed Texting and Driving Within 60 days of
Texting and Driving Policy Policy Agreement execution (staff
driving while performing
work during use of funds
provided by this grant)
Collier County Inventory Form Exhibit G Annually,within 60 days
after FY end.
Subrecipient/Developer/Vendor Exhibit I Upon execution of the
Conflict of Interest Disclosure agreement, for all
Form employees who work on
activities associated with
the grant and upon hiring of
all new employees
Whistleblower Protections Exhibit H Upon execution of the
Certification-Organization Agreement if not already
submitted.
Whistleblower Protections Exhibit H-1 Upon execution of the
Certification—Subrecipient agreement,for all
Staff employees who work on
activities associated with
COLLIER COUNTY SHERIFF'S OFFICE
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Program Deliverable Deliverable Supporting Submission Schedule
Documentation
the grant and upon hiring of
all new employees
Affidavit Regarding Labor and Exhibit J Upon execution of this
Services (Trafficking) Agreement.
Never Contract with the Enemy Exhibit K Upon execution of this
Certification Agreement.
Equal Employment EEOC Certificate Within 120 days of
Opportunity Certification Agreement execution,and
(EEOC) annually thereafter
Equal Employment EEOP Verification Form Within 120 days of
Opportunity Program (EEOP) Agreement execution,and
annually thereafter.
Certification of Body Armor Mandatory Wear Certification N/A
Mandatory Wear Policy
Drug-Free Workplace Exhibit L Within 30 days of
Certification execution of this
Agreement and annually
throughout the period of
performance.
Consent to Verify Immigration ExhibitN—Not Applicable Prior to determining client
Status (SAVE) income eligibility. SAVE
documentation to be
maintained in client file.
B. Payment Deliverables
Payment Deliverable Payment Supporting Documentation Submission
Schedule
Project Component 1: Exhibit B and supporting documents, Monthly by the 30th
Procurement(Equipment)— as evidenced by third-party contracts, day of the month
Collier County Sheriff's quotes,procurement documents, SAM following the month
Office; Procurement of verification for vendor(s),equipment of service.
inventory records,purchase orders, if
approximately 9 license plate applicable,receipts or invoices,
readers (LPR's) canceled checks or bank statements, or
any additional documents requested.
Project Component 2: Exhibit B and supporting documents, Monthly by the 30th
Procurement(Equipment)— as evidenced by third-party contracts, day of the month
Collier County Sheriff's quotes, procurement documents,SAM following the month
Office for City of Marc verification for vendor(s),equipment of service.
Island;Procurement of inventory records,purchase orders, if
approximately 4 automated applicable ,receipts or invoices,
external defibrillators(AED's)
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Payment Deliverable Payment Supporting Documentation Submission
Schedule
canceled checks or bank statements,or
any additional documents requested.
1.3 PERIOD OF PERFORMANCE
Services of the SUBRECIPIENT shall start on October I,2025,and end on September 30,
2026, unless terminated earlier in accordance with provisions of Paragraph 3.8, Defaults,
Remedies, and Termination. Any Funds not obligated by the expiration date of this
Agreement shall automatically revert to the COUNTY.
If the project has not begun within 60 days of the original start date of the award date or
the date of award activation(whichever is later), SUBRECIPIENT must report, in writing,
to the COUNTY the steps taken to initiate the project, the reasons for the delay, and the
expected start date. If a project has not begun within 90 days of the original start date of
the award date or the date of award activation (whichever is later), SUBRECIPIENT must
submit a second written statement to the COUNTY explaining the reasons for the delay.
Upon receipt of the 90-day letter,the COUNTY shall determine if the reason for the delay
is justified or, at its sole discretion,terminate this agreement.
FDLE,where warranted by extenuating circumstances,may extend the starting date of the
project past the 90-day period, but only by formal written amendment to this Agreement.
The County Manager or designee may extend the term of this Agreement for a period of
up to 180 days after the end of the Agreement, in accordance with DOJ/FDLE approval,
following receipt of the SUBRECIPIENT'S written request submitted at least 30 days prior
to agreement period of performance end date. Extensions must be authorized, in writing,
by formal letter to the SUBRECIPIENT. All requests for amendments, including requests
for project period extensions, must be submitted no later than 30 days prior to the Period
of Performance expiration date.
1.4 AGREEMENT AMOUNT
The COUNTY agrees to make available ONE HUNDRED TWENTY-EIGHT
THOUSAND ONE HUNDRED EIGHT DOLLARS AND ZERO CENTS ($128,108.00)
for use by the SUBRECIPIENT during the term of the Agreement(hereinafter, referred to
as the"Funds").Funds may be used only for the purposes in SUBRECIPIENT'S approved
application. SUBRECIPIENT shall not undertake any work or activities not described in
the approved grant award,and that use staff,equipment,or other goods or services paid for
with grant funds,without prior written approval from CHS,and FDLE's Office of Criminal
COLLIER COUNTY SHERIFF'S OFFICE
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Justice Grants(OCJG). Only project costs incurred on or after the effective date,and on or
prior to the termination date of the Agreement are eligible for reimbursement.
The SUBRECIPIENT agrees that no funds under this grant award (including via
subcontract or subaward, at any tier) may be used for unmanned aircraft systems (UAS),
which includes unmanned aircraft vehicles (UAV), or for any accompanying accessories
to support UAS.
Modifications to the "Budget and Scope" may only be made if approved in advance.
Cumulative Fund shifts among line items may be approved administratively by the CHS
Director or designee for a total of up to 10 percent (10%) of the total funding agreement
and shall not signify a change in scope. Fund shifts that exceed 10 percent (10%) shall
require formal approval by FDLE (submitted in Just Grants), as well as approval by the
Board of County Commissioners(Board).Under no circumstances can fund shifts increase
the total budgeted award.
The COUNTY shall reimburse SUBRECIPIENT for the performance of this Agreement
upon completion or partial completion of the work tasks, as accepted and approved by
CHS. SUBRECIPIENT may not request disbursement of DOJ/FDLE funds until funds are
needed for eligible costs, and all disbursement requests must be limited to the amount
needed at the time of the request. SUBRECIPIENT may expend funds only for allowable
costs resulting from obligations incurred during the term of this Agreement. Invoices for
work performed are required every quarter. If no work has been performed during that
quarter, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0
invoice will be required. Explanations will be required if two consecutive quarters of$0
invoices are submitted. Payments shall be made to SUBRECIPIENT when requested as
work progresses, but not more frequently than once per quarter. Reimbursement will not
occur if SUBRECIPIENT fails to perform the minimum level of service required by this
Agreement.
Final invoices are due no later than 45 days after the end of the Agreement. Work
performed during the term of the program but not invoiced within 90 days after the end of
the Agreement may not be processed without written authorization from the Grant
Coordinator.
No payment will be made until approved by CHS for grant compliance and adherence to
all applicable Local, State,or Federal requirements. Payment will be made upon receipt of
a properly completed invoice and in compliance with §218.70,Florida Statutes, otherwise
known as the"Local Government Prompt Payment Act."
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In accepting grant funding from the COUNTY, SUBRECIPIENT agrees that these funds
cannot and must not be utilized for expenditures already covered by other funding
resources received.This would be considered a duplication of benefits,which is prohibited
by law. If a duplication of benefits occurs, COUNTY reserves the right to recoup those
funds.
If the SUBRECIPIENT currently has other active awards of federal funds, or if the
SUBRECIPIENT receives any other award of federal funds during the period of
performance for this award,the SUBRECIPIENT must promptly determine whether funds
from any of those other federal awards have been, are being, or are to be used(in whole or
in part)for one or more of the identical cost items for which funds are provided under this
award. If so, the SUBRECIPIENT must promptly notify the Office of Criminal Justice
Grants(OCJG) in writing of the potential duplication,and, if so requested by the awarding
agency, must seek a budget-modification or change-of-project-scope Grant Award
Modification (GAM) through the Just Grants system to eliminate any inappropriate
duplication of funding.
1.5 FINANCIAL CONSEQUENCES FOR FAILURE TO PERFORM
In accordance with Section 215.971, Florida Statutes, payments for state and federal
financial assistance must be directly related to the scope of work and meet the minimum
level of performance for successful completion. If SUBRECIPIENT fails to meet the
minimum level of service or performance identified in this agreement,the COUNTY will
apply financial consequences commensurate with the deficiency. Financial consequences
may include but are not limited to withholding payments or reimbursement until the
deficiency is resolved,tendering only partial payment/reimbursement, imposition of other
financial consequences according to the Standard Conditions as applicable, and/or
termination of Agreement and requisition of goods or services from an alternate source.
Any payment made is reliance on SUBRECIPENT'S evidence of performance, which
evidence is subsequently determined to be erroneous, will be immediately due to the
COUNTY as a refund.
1.6 COST PRINCIPLES
Payments to SUBRECIPIENT are governed by the Federal grant management rules for
cost allowability found at 2 CFR 200 Subpart E-Cost Principles. For the purposes of this
section of this Agreement, SUBRECIPIENT is defined as described in 2 CFR 200.93.
Accordingly, payments will be made on a cost reimbursement basis. Each request for
reimbursement shall identify the associated project and approved project task(s) listed
is under this Scope of Work. SUBRECIPIENT may only incur direct costs that may be
attributed specifically to the project referenced above, as defined in 2 CFR 200.413.
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SU.BRECIPIENT must provide adequate documentation to validate costs incurred.
Payments to SUBRECIPIENTs contractors and vendors are conditioned upon compliance
with the procurement requirements provided at 2 CFR 200.318-200.327. AIlowable costs
incurred by the SUBRECIPIENT shall follow 2 CFR 200 Subpart E-Cost Principles, and
the DOJ Grants Financial Guide, 28 CFR§ 66,Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and Local Governments.
The SUBRECIPIENT shall pay all sales,consumer,use,and other similar taxes associated
with the work or portions thereof, which are applicable, during the performance of the
work.
Any payments made for costs determined to be unallowable by DOJ, FDLE, or the
COUNTY, either as direct or indirect costs, must be refunded in accordance with
instructions that determined the costs to be unallowable unless state for federal statute or
regulation directs otherwise. See also 2 CFR §§ 200.300-309.
1.7 NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage
prepaid), commercial courier, personal delivery, or sent by facsimile or other electronic
means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery
or sending. All notices and other written communications under this Agreement shall be
addressed to the individuals in the capacities indicated below, unless otherwise modified
by subsequent written notice. SUBRECIPENT agrees to notify the COUNTY within 30
days of any changes to key project staff occurs, including changes in contact information
or title changes.
COLLIER COUNTY ATTENTION: Carolyn Noble, Grant Coordinator
Collier County Government
Community and Human Services Division
2671 Airport Road, Suite 202
Naples,Florida 34112
Email: Carolyn.Noble@collier.gov
Telephone: (239)252-5321
SUBRECIPIENT ATTENTION:
Marien Ruiz, General Accounting Manager
Collier County Sheriff's Office
3319 Tamiami Trail East,Building J
Naples, FL 34112
{ Email:Marien.Ruiz@colliersheriff.org
Telephone: (239)252-0852
COLLIER COUNTY SHERIFF'S OFFICE
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PART II
GRANT CONTROL REQUIREMENTS
2.1 AUDITS
During the term of this Agreement, SUBRECIPIENT shall submit to the COUNTY an
Annual Audit Monitoring report(Exhibit D)no later than 60 days after SUBRECIPIENT's
fiscal year end. In addition,SUBRECIPIENT shall submit to the COUNTY a Single Audit
report,Management Letter,and supporting documentation 30 days after receipt of the audit
report,or nine(9)months(or one hundred eighty(180)days for Subrecipients exempt from
Single Audit) after the SUBRECIPIENT's fiscal year end. The submission must include
required elements described in Appendix X to 2 CFR § 200. The COUNTY will conduct
an annual financial and programmatic review.
The audit shall meet the requirements of 2 CFR § 200 Subpart F, Audit Requirements;
Section 215.97, Florida Statutes, Florida Single Audit Act; and Rules of the Auditor
General, Chapter 10.550 Local Governmental Entity Audits; and Chapter 10.650, Florida
Single Audit Act Audits Nonprofit and For-Profit Organizations.
The SUBRECIPIENT must fully clear all deficiencies noted in the audit report within 30
days of receipt of the report. Failure to comply with the above audit requirements will
constitute a violation of this Agreement and may result in withholding of future payments.
The SUBRECIPIENT hereby agrees to have an annual agency audit conducted in
accordance with current COUNTY policy concerning Subrecipient audits and 2 CFR
200.501.
The determination of Federal award amounts expended shall be in accordance with
guidelines established by 2 CFR Part 200, Subpart F-Audit Requirements.
2.2 RECORDS AND DOCUMENTATION
The SUBRECIPIENT shall maintain sufficient records, in accordance with DOJ/FDLE
requirements to determine compliance with the requirements of this Agreement, the JAG
Program, and all other applicable laws and regulations. This documentation shall include,
but is not limited to:
A. All records required by DOJ/FDLE regulations.
is
is
B. SUBRECIPIENT shall comply with State of Florida General Records Schedule
GS1-SL for State and Local Government Agencies.
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https://fldoswebumbracoprod.blob.core.windows.net/media/703328/gs 1-s1-
2020.pdf
C. The SUBRECIPIENT must collect and maintain data that measures the
performance and effectiveness of work under this award. The data must be
provided to COUNTY in the manner (including within the timeframes) specified
by FDLE in the program solicitation or other applicable written guidance.
D. SUBRECIPIENT shall keep and maintain public records that ordinarily and
necessarily would be required by COUNTY to perform the service.
E. The SUBRECIPIENT shall make available at any time upon request by the
COUNTY or CHS, all reports, plans, surveys, information, documents, maps,
books, records, and other data procedures developed, prepared, assembled, or
completed by the SUBRECIPIENT for this Agreement. Materials identified in the
previous sentence shall be in accordance with generally accepted accounting
principles (GAAP), procedures, and practices, which sufficiently and properly
reflect all revenues and expenditures of funds provided directly or indirectly by this
Agreement,including matching funds and Program Income.These records shall be
maintained to the extent of such detail as will properly reflect all net costs, direct
and indirect labor,materials,equipment,supplies and services,and other costs and
expenses of whatever nature for which reimbursement is claimed under the
provisions of this Agreement.
F. The SUBRECIPIENT shall maintain records showing compliance with federal
purchasing requirements and other federal requirements for grant implementation.
G. Not applicable for this Agreement. In accordance with Section 214 of the
Housing and Community Development Act and applicable DOJ/FDLE guidance,
the SUBREIPIENT shall be responsible for completing Systematic Alien
Verification for Entitlements (SAVE) verification for all program beneficiaries
prior to the provision of SHIP-funded assistance. The SUBRECIPIENT must
ensure that each assisted household member, including all children and adult
household members, meet eligible immigration status requirements.
SUBRECIPIENT shall obtain client consent, from each household member, to
verify immigration status using Exhibit N.The consent form and documentation of
SAVE confirmation must be maintained in the participant file. No DOJ/FDLE
funds may be expended for any beneficiary until SAVE eligibility has been verified
and properly recorded.The SUBRECIPIENT shall retain all verification records in
compliance with state record-keeping requirements and make such documentation
available for monitoring or audit upon request.
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H. SUBRECIPIENT shall provide the public with access to public records on the same
terms and conditions that the COUNTY would provide the records, and at a cost
that does not exceed the cost provided in Chapter 119, Florida Statutes or as
otherwise provided by law. SUBRECIPIENT shall ensure that exempt or
confidential public records that are released from public records disclosure
requirements are not disclosed except as authorized by 2 CFR 200.337 and 2 CFR
200.338.
I. SUBRECIPIENT shall take reasonable cybersecurity and other measures to
safeguard information including protected personally identifiable information(PII)
and other types of information in accordance with 2 C.F.R. § 200.303(e). This
includes information that DOJ/FDLE or the COUNTY designates as sensitive, or
other information the COUNTY considers sensitive and is consistent with
applicable Federal, State, and Local laws regarding privacy and responsibility over
confidentiality.
IF SUBRECIPIENT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE SUBRECIPIENT'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT
THE CUSTODIAN OF PUBLIC RECORDS AT 239-252-5837,
Angel.Perala(a7�collier.gov, 3299 Tamiami Trail E,Naples FL 34112.
2.3 MONITORING
SUBRECIPIENT agrees that CHS may carry out no less than one (1) annual on-site
monitoring and evaluation activities, as determined necessary. At the COUNTY's
discretion, a desktop review of the activities may be conducted in lieu of an on-site visit.
The continuation of this Agreement is dependent upon satisfactory evaluations. Upon
request by CHS, SUBRECIPIENT shall submit information and status reports required by
CHS or DOJ/FDLE to enable CHS to evaluate said progress and allow for completion of
required reports. The SUBRECIPIENT shall allow CHS or DOJ/FDLE to monitor the
SUBRECIPIENT on site. Such site visits may be scheduled or unscheduled,as determined
by CHS or DOJ/FDLE.
At any time during normal business hours and as often as the COUNTY (and/or its
representatives) may deem necessary, the SUBRECIPIENT shall make available for
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review, inspection, or audit all records, documentation, and any other data relating to all
matters covered by the Agreement.
COUNTY will monitor SUBRECIPIENT's performance in an attempt to mitigate fraud,
waste, abuse, or non-performance, based on goals and performance standards as stated,
with all other applicable laws,regulations,and policies governing the funds provided under
this Agreement further defined by 2 CFR 200.332. Substandard performance, as
determined by CHS, will constitute noncompliance with this Agreement. If corrective
action is not taken by the SUBRECIPIENT within a reasonable time period after being
notified by CHS, Agreement suspension or termination procedures will be initiated.
SUBRECIPIENT agrees to provide FDLE,the DOJ Office of Inspector General,the U.S.
Comptroller General, Auditor General of the State of Florida, the General Accounting
Office, the COUNTY, and/or the COUNTY's internal auditor(s) access to all records
related to performance of activities in this Agreement.
2.4 PREVENTION OF FRAUD,WASTE,AND ABUSE
SUBRECIPIENT shall establish, maintain, and utilize internal systems and procedures
sufficient to prevent, detect, and correct incidents of fraud, waste, and abuse in the
performance of this Agreement,and to provide for proper and effective management of all
Program and Fiscal activities of the Agreement. SUBRECIPIENT's internal control
systems and all transactions and other significant events are to be clearly documented,and
readily available for monitoring by COUNTY.
SUBRECIPIENT shall give COUNTY complete access to all its records, employees, and
agents for monitoring or investigating the performance of the Agreement.
SUBRECIPIENT shall fully cooperate with COUNTY's efforts to detect, investigate, and
prevent fraud,waste, and abuse.
SUBRECIPIENT may not discriminate against any employee or other person who reports
a violation of the terms of this Agreement or any law or regulation to COUNTY, or any
appropriate law enforcement authority, if the report is made in good faith.
2.5 CORRECTIVE ACTION
Corrective action plans may be required for noncompliance, nonperformance, or
unacceptable performance under this Agreement. Penalties may be imposed for failure to
implement or make acceptable progress on such corrective action plans.
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To effectively enforce COUNTY Resolution No.2013-228,CHS has adopted an escalation
policy to ensure continued compliance by Subrecipients, Developers, or any entity
receiving grant funds from CHS. The escalation policy for noncompliance is as follows:
1. Initial noncompliance may result in CHS issuing Findings or Concerns to
SUBRECIPIENT, which will require a corrective action plan to be
submitted to CHS within 15 days following issuance of the report.
• Any pay requests that have been submitted to CHS for payment will
be held until the corrective action plan has been submitted.
• CHS will be available to provide Technical Assistance (TA) to the
SUBRECIPIENT,as needed,to correct the noncompliance issue.
2. If SUBRECIPIENT fails to submit the corrective action plan in a timely
manner, CHS may require a portion of the awarded grant amount be
returned to the COUNTY.
• CHS may require upwards of 5 percent (5%) of the award amount
to be returned to the COUNTY, at the discretion of the Board.
• SUBRECIPIENT may be considered in violation of Resolution No.
2013-228
3. If SUBRECIPIENT remains noncompliant or repeats an issue that was
previously corrected and has been informed by CHS of their substantial
noncompliance by certified mail;CHS may require a portion of the awarded
grant amount or the amount of the DOJ/FDLE investment for acquisition of
the properties conveyed, be returned to CHS.
• The COUNTY may require upwards of 10 percent (10%) of the
award amount be returned to CHS,at the discretion of the Board.
• SUBRECIPIENT will be considered in violation of Resolution No.
2013-228
4. If after repeated notification, the SUBRECIPIENT continues to be
substantially noncompliant, CHS may recommend termination of the
Agreement or award.
• CHS will make a recommendation to the Board to immediately
terminate the Agreement. SUBRECIPIENT will be required to repay
all funds disbursed by CHS for the project that was terminated. This
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includes the amount invested by the COUNTY for the initial
acquisition of the properties or other activities.
• SUBRECIPIENT will be considered in violation of Resolution No.
2013-228
If SUBRECIPIENT has multiple agreements with CHS and is found to be noncompliant,
the above sanctions may be imposed across all awards at the Board's discretion.
2.6 REPORTS
Reimbursement may be contingent on the timely receipt of complete and accurate reports
and on resolution of monitoring findings required by this Agreement,as deemed necessary
by the County Manager or designee.Reports showing lack of project activity may result
in the withholding of payment or issuance of a Notice of Non-Compliance.
During the term of this Agreement, SUBRECIPIENT shall submit quarterly progress
reports to the COUNTY on the 10th day of January,April,July, and October,respectively,
for the prior quarter period end. Quarterly reports must clearly articulate the activities that
occurred withing the reporting period, including descriptions of major accomplishments,
milestones achieved,and/or barriers or delays encountered.As part of the report submitted
in October,the SUBRECIPIENT agrees to include a comprehensive final report covering
the agreed-upon Program objectives, activities,and expenditures including but not limited
to, performance data on client feedback with respect to the goals and objectives set forth
in Exhibit C, which contains the reporting form to be used in fulfillment of this
requirement. Other reporting requirements may be required by the County Manager or
designee in the event of Program changes; the need for additional information or
documentation arises;and/or legislative amendments are enacted.Reports and/or requested
documentation not received by the due date shall be considered delinquent and may be
cause for default and termination of this Agreement.
Financial Consequences for Failure to Perform. In accordance with Section 215.971,
Florida Statutes,payments for state and federal financial assistance must be directly related
to the scope of work and meet the minimum level of performance for successful
completion.If SUBRECIPIENT fails to meet the minimum level of service or performance
identified in the Scope of Work of this Agreement, the COUNTY may apply financial
consequences commensurate with the deficiency.Financial consequences may include but
are not limited to withholding payments or reimbursement until the deficiency is resolved,
tendering only partial payment/reimbursement,imposition of other financial consequences
according to the Standard Conditions as applicable,and/or termination of the Agreement
and requisition of goods or services from an alternate source. Any payment made in
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reliance on SUBRECIPIENT'S evidence of performance,which evidence is subsequently
determined to be erroneous,will be immediately due to the COUNTY.
Remainder of Page Intentionally Left Blank
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PART III
TERMS AND CONDITIONS
3.1 SUBCONTRACTS
No part of this Agreement may be assigned or subcontracted without the written consent
of the COUNTY,which consent, if given at all, shall be at the COUNTY's sole discretion
and judgement.SUBRECIPIENT shall cause all provisions of this Agreement in its entirety
to be included in and made a part of any subcontract executed in the performance of this
Agreement.All subcontractors must comply with the applicable provisions of Title I of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended; 34 U.S.C. § 10101 et
seq.;the provisions of the current edition of the DOJ Grants Financial Guide;and all other
applicable federal and state laws and regulations.
3.2 GENERAL COMPLIANCE
SUBRECIPIENT agrees to comply with all DOJ,FDLE,JAG Program requirements, and
policies governing the funds provided under this Agreement.The SUBRECIPIENT further
agrees to utilize funds available under this Agreement to supplement,rather than supplant,
funds otherwise available.
3.3 INDEPENDENT CONTRACTOR
Nothing contained in this Agreement is intended to, or shall be construed in any manner,
as creating or establishing the relationship of employer/employee between the parties.The
SUBRECIPIENT shall always remain an "independent contractor" with respect to the
services to be performed under this Agreement. The COUNTY shall be exempt from
payment of all Unemployment Compensation, FICA, retirement, life and/or medical
insurance, and Workers' Compensation Insurance, as SUBRECIPIENT is independent
from the COUNTY.
3.4 AMENDMENTS
The COUNTY or SUBRECIPIENT may amend this Agreement,at any time,provided that
such amendments make specific reference to this Agreement, and are executed in writing,
signed by a duly authorized representative of each organization, and approved by the
COUNTY'S Board. Such amendments shall not invalidate this Agreement,nor relieve or
release the COUNTY or SUBRECIPIENT from its obligations under this Agreement.
The COUNTY may, in its discretion, amend this Agreement to conform with Federal,
State, or Local governmental guidelines, policies, available funding amounts, or other
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reasons. If such amendments result in a change in the funding, scope of services, or
schedule of activities to be undertaken as part of this Agreement, such modifications will
be incorporated only by written amendment, signed by both COUNTY and
SUBRECIPIENT.
Retroactive (after-the-fact) approval of project adjustments or items not currently in the
approved award will only be considered under extenuating circumstances. If
SUBRECIPIENT incurs costs prior to approval of the requested amendment does so at the
risk of those items being ineligible for reimbursement under the award.
3.5 AVAILABILITY OF FUNDS
The parties acknowledge that the Funds originate from DOJ/FDLE grant funds and must
be implemented in full compliance with all DOJ/FDLE rules and regulations and any
agreement between COUNTY and DOJ/FDLE governing JAG Program funds pertaining
to this Agreement. In the event of curtailment or non-production of said funds, or the
reduction of funds awarded by DOJ/FDLE to the COUNTY,to a level determined by the
County Manager to be insufficient to adequately administer the project, the financial
resources necessary to continue to pay the SUBRECIPIENT all or any portion of the funds
will not be available. In either event,the COUNTY may terminate this Agreement,which
shall be effective as of the date it is determined by the County Manager or designee,in his-
her sole discretion and judgment, that the funds are no longer available. In the event of
such termination, SUBRECIPIENT agrees that it will not look to, nor seek to hold the
COUNTY, nor any individual member of the County Commissioners and/or County
Administration,personally liable for the performance of this Agreement,and the COUNTY
shall be released from any further liability to SUBRECIPIENT under the terms of this
Agreement.
3.6 INDEMNIFICATION
To the maximum extent permitted by Florida law, SUBRECIPIENT shall indemnify and
hold harmless Collier County, its officers, agents, and employees from any and all claims,
liabilities, damages, losses, costs, and causes of action, which may arise out of an act or
omission, including but not limited to, reasonable attorneys' and paralegals' fees, to the
extent caused by the negligence, recklessness, or intentionally wrongful conduct of the
SUBRECIPIENT or any of its agents, officers, servants, employees, contractors,patrons,
guests, clients, licensees, invitees, or any persons acting under the direction, control, or
supervision of the SUBRECIPIENT in the performance of this Agreement. This
indemnification obligation shall not be construed to negate, abridge, or reduce any other
rights or remedies that otherwise may be available to an indemnified party or person
described in this paragraph. The SUBRECIPIENT shall pay all claims and losses of any
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nature whatsoever in connection therewith, defend all suits in the name of the COUNTY,
and pay all costs(including attorney's fees) and judgments which may issue thereon.This
Indemnification shall survive the termination and/or expiration of this Agreement. This
section does not pertain to any incident arising from the sole negligence of Collier County.
The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond
the limits set forth in Section 768.28, Florida Statutes. This Section shall survive the
expiration or termination of this Agreement.
3.7 GRANTEE RECOGNITION/SPONSORSHIPS
SUBRECIPIENT agrees that all notices, informational pamphlets, press releases,
advertisements, descriptions of the Program sponsorships, research reports, and similar
public notices,whether printed or digitally prepared,released by SUBRECIPIENT for, on
behalf of, and/or about the Program shall include the statement:
"THIS PROJECT WAS SUPPORTED BY AWARD NO.JG198,AWARDED
BY THE BUREAU OF JUSTICE ASSISTANCE/BUREAU OF JUSTICE
STATISTICS, FLORDIA DEPARTMENT OF LAW ENFORCEMENT,
AND COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
DIVISION.THE BUREAU OF JUSTICE ASSISTANCE IS A COMPONENT
OF THE DEPARTMENT OF JUSTICE'S OFFICE OF JUSTICE
PROGRAMS, WHICH ALSO INCLUDES THE BUREAU OF JUSTICE
STATISTICS, THE NATIONAL INSTITUTE OF JUSTICE, THE OFFICE
OF JUVENILE JUSTICE AND DELIQUENCY PREVENTION, THE
OFFICE FOR VICTIMS OF CRIME,AND THE SMART OFFICE.POINTS
OF VIEW OR OPINIOINS IN THIS DOCUMENT ARE THOSE OF THE
AUTHOR AND DO NOT NECESSARILY REPRESENT THE OFFICIAL
POSITION OR POLICIES OF THE U.S.DEPARTMENT OF JUSTICE."
The statement shall appear in the same size letters or type as the name of the
SUBRECIPIENT.
3.8 DEFAULTS,REMEDIES,AND TERMINATION
This Agreement mayalso be terminated for convenience byeither the COUNTY or the
g
SUBRECIPIENT, in whole or in part,by setting forth the reasons for such termination,the
effective date, and in the case of partial terminations, the portion to be terminated.
However, in the case of a partial termination, if the COUNTY determines that the
remaining portion of the award will not accomplish the purpose for which the award was
made,the COUNTY may terminate the award in its entirety. This Agreement may also be
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terminated by the COUNTY if the award no longer effectuates the program goals or grantor
agency priorities.
The following actions or inactions by SUBRECIPIENT shall constitute a Default under
this Agreement:
A. SUBRECIPIENT's failure to comply with any of the rules, regulations, or
provisions referred to herein, or such statutes, regulations, executive orders,
and/or DOJ/FDLE guidelines,policies,or directives as may become applicable
at any time;
B. SUBRECIPIENT's failure, for any reason, to fulfill its obligations under this
Agreement in a timely and proper manner;
C. SUBRECIPIENT's ineffective or improper use of funds provided under this
Agreement;
D. SUBRECIPIENT's submission of reports, to the COUNTY, that are incorrect
or incomplete in any material respect.
E. SUBRECIPIENT's submission of any false certification;
F. SUBRECIPIENT's failure to materially comply with any terms of this
Agreement;
G. SUBRECIPIENT's failure to materially comply with the terms of any other
agreement between the COUNTY and SUBRECIPIENT relating to the Project.
In the event of any default by SUBRECIPIENT under this Agreement,the COUNTY may
seek any combination of one or more of the following remedies:
A. Require specific performance of the Agreement, in whole or in part;
B. Require the use of, or change in, professional property management, if
applicable
C. Require SUBRECIPIENT to immediately repay to the COUNTY all grant
funds that SUBRECIPIENT has received under this Agreement;
D. Apply sanctions, if determined by the COUNTY to be applicable;
E. Stop all payments,until identified deficiencies are corrected;
F. Terminate this Agreement by giving written notice to SUBRECIPIENT
specifying the effective date of such termination. If COUNTY terminates the
Agreement, as provided herein, SUBRECIPIENT shall have no claim of
payment or benefit for any incomplete project activities undertaken under this
Agreement.
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3.9 SUSPENSION AND DEBARMENT
SUBRECIPIENT certifies that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by a Federal Department or agency. In addition,
SUBRECIPIENT shall not knowingly enter into any lower tier contract, or other covered
transaction, with a suspended or debarred contractor or vendor, as outlined in Executive
Orders 12549 (1986) and 12689 (1989), Suspension and Debarment, and 2 CFR § 180,
OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Non-
procurement).
3.10 REVERSION OF ASSETS
In the event of a termination of this Agreement, and in addition to all other remedies
available to the COUNTY (whether under this agreement or at law or in equity), the
SUBRECIPIENT shall immediately transfer to the COUNTY any property on hand at the
time of termination (or expiration) and any accounts receivable attributable to the use of
DOJ/FDLE funds.
The COUNTY's receipt of any funds on hand at the time of termination shall not waive
the COUNTY's right (nor excuse SUBRECIPIENT's obligation) to recoup all or any
portion of the funds or property, as the COUNTY may deem necessary.
3.11 PROPERTY MANAGEMENT
The SUBRECIPIENT shall establish and administer a system to protect, preserve, use,
maintain and dispose of any property furnished to it by the COUNTY or purchased
pursuant to this Agreement according to federal property management standards set forth
in the DOJ Grants Financial Guide and 2 C.F.R. § 200.313. This obligation continues as
long as the SUBRECIPIENT retains the property, notwithstanding expiration of this
Agreement.
3.12 INSURANCE
SUBREC1PIENT shall not commence any work and/or services pursuant to this Agreement
until all insurance required,as outlined in Exhibit A and 2 CFR 200.310,has been obtained.
Said insurance shall be carried continuously, during SUBRECIPIENT's performance
under the Agreement.
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Insurance for Real Property and Equipment
The SUBRECIPIENT must, at a minimum,provide the equivalent insurance coverage for
real property and equipment acquired or improved with Federal funds as provided to
property owned by the non-Federal entity.
3.13 ADMINISTRATIVE REQUIREMENTS
The SUBRECIPIENT agrees to perform the Scope of Work in compliance with the Grant
Budget and Scope of Work, the Uniform Administrative Requirements, Cost Principles
and Audit Requirements for Federal Awards (2 CFR 200 et seq), Collier County
regulations,Federal regulations for the Department of Justice,Florida Department of Law
Enforcement JAG Program provisions; Title 1 of the Omnibus Crime Control and Safe
Streets Act of 1968, as amended; 34 U.S.C. § 10101 et seq.; the provisions of the current
edition of the DOJ Grants Financial Guide; and all other applicable federal and state laws
and regulations.
3.14 PURCHASING
SUBRECIPIENT is required to follow Federal Procurement standards (2 CFR 200.317
through 200.327) and Collier County's Procurement Ordinance 2025-34, as amended.
Current COUNTY purchasing thresholds are:
Range: Competition Required
$0-$10,000 Single Quote
$10,001 -$50,000 3 Written Quotes in writing
$50,001 -$250,000 3 Quotes through COUNTY'S bidding platform
$250,001+ Formal Solicitation (ITB,RFP, etc.)
All tasks specified in Part I, Scope of Work shall be performed by SUBRECIPIENT
employees, or put out to competitive bidding, under a procedure acceptable to the
COUNTY and Federal requirements. SUBRECIPIENT shall enter into contracts with the
lowest, responsible and qualified bidder. Contract administration shall be managed by the
SUBRECIPIENT and monitored by CHS, which shall have access to all records and
documents related to the project.
SUBRECIPIENT must have written procedures for procurement transactions. Procedures
must conform to applicable federal law and the standards in 2 CFR §§ 200.318-326.
Additional information of federal purchasing guidelines can be found in the Guide to
Procurements Under DOJ Grant and Cooperative agreements.
https://www.oip.gov/doj-guide-to-procurement-procedures.
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Sole Source
If the project requires a non-competitive purchase from a sole source,the SUBRECIPIENT
must complete the Sole Source Justification for Services and Equipment Form and submit
to the COUNTY,who will submit to FDLE upon application for pre-approval. Additional
details on the sole source requirement can be found at 2 C.F.R. §200 and the DOJ Grants
Financial Guide.
For NCHIP& NARIP: Enhancement of Security
If funds are used for enhancing security, SUBRECIPIENT must:
1) Have an adequate process to assess the impact of any enhancement of a school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement is undertaken.
2) Conduct such an assessment with respect to each such enhancement;and submit to the
COUNTY the aforementioned assessment in its Final Program Report.
Compliance with restrictions on the use of federal funds—prohibited and controlled
equipment under OJP awards
Consistent with Executive Order 14074, "Advancing Effective,Accountable Policing and
Criminal Justice Practices to Enhance Public Trust and Public Safety,"OJP has prohibited
the use of federal funds under this award for purchases or transfers of specified equipment
by law enforcement agencies. In addition, OW requires the COUNTY, and any
SUBRECIPENT("subgrantee")at any tier,to put in place specified controls prior to using
federal funds under this award to acquire or transfer any property identified on the
"controlled equipment" list. The details of the requirement are posted on the OJP web site
at https://www.oip.gov/funding/explore/prohibited-and-controlled-equipment, and are
incorporated by reference here.
Exceptions regarding Prohibited and Controlled Equipment under OJP awards
Notwithstanding any provision to the contrary in the other terms and conditions of this
award, including in the condition regarding "Compliance with restrictions on the use of
federal funds -prohibited and controlled equipment under OJP awards," the requirements
for the "Transfer/Sale of Award-Funded Controlled Equipment to Other LEAs" and the
requirements for the "Transfer/Sale of Award-Funded Controlled Equipment to NON-
LEAs"do not apply to this award
3.15 PROGRAM GENERATED INCOME
Program Income is not anticipated. Program Income derived from the use of DOJ/FDLE
funds disbursed under this Agreement shall be retained by SUBRECIPIENT for use in the
JAG Program. Any Program Income (as such term is defined under applicable Federal
regulations)gained from any SUBRECIPIENT activity funded by DOJ/FDLE funds,shall
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be reported to the COUNTY,and utilized by SUBRECIPIENT,in compliance with 2 CFR
200.307, in the operation of the Program. If there is a Program Income balance at the end
of the Program Year, such balance shall revert to the COUNTY.
Equipment/Supplies: Per 45 CFR 75.2 Definitions, Equipment is defined as tangible
personal property(including information technology systems)having a useful life of more
than one year and a per-unit acquisition cost which equals or exceeds the lesser of the
capitalization level established by the non-Federal entity for financial statement purposes,
or $5,000. The Collier County Inventory form (Exhibit H) must be completed by
SUBRECIPIENT and submitted to the COUNTY annually.
Supplies are defined as all tangible personal property other than those described as
Equipment.A computing device is a supply if the acquisition cost is less than the lesser of
the capitalization level established by the non-Federal entity for financial state purposes or
$5,000,regardless of the length of its useful life.
At the end of the Grant period,the SUBRECIPIENT must request disposition instructions
from the COUNTY for unused equipment acquired under this Agreement.If the COUNTY
fails to provide the requested instructions within 120 days, the unused equipment with a
value of$5,000 or less, may be retained, sold, or otherwise disposed of with no further
responsibility to the COUNTY.However,the COUNTY is entitled to an amount calculated
by multiplying the percentage of the COUNTY's contribution towards the original
purchase by the current market value or proceeds from the sale. If the equipment is sold,
the COUNTY may permit the SUBRECIPIENT to retain, from the Federal share, $1,000
of the proceeds to cover the expenses associated with the selling and handling of the
equipment.
At the end of the Grant period, unused supplies with a value exceeding $5,000 acquired
under this Agreement must be sold by the SUBRECIPIENT. The COUNTY is entitled to
compensation in an amount calculated by multiplying the percentage of the COUNTY's
contribution towards the cost of the original purchase(s) by the current market value or
proceeds from the sale. If supplies are sold, the COUNTY may permit the
SUBRECIPIENT to retain, from the Federal share, $1,000 of the proceeds to cover
expenses associated with the selling and handling of the supplies.
SUBRECIPIENT shall establish and administer a system to protect, preserve, use,
maintain, and dispose of any property furnished or purchased pursuant to this Agreement
according to federal property management standards set forth in the DOJ Grants Financial
Guide,and 28 CFR§ 66.This obligation continues as long as the SUBRECIPIENT retains
the property,notwithstanding expiration of this Agreement.
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SUBRECIPIENT must use the equipment acquired under a federal award for the
authorized purposes of the project during the period of performance, or until the property
is no longer needed. SUBRECIPIENT must use, manage, and dispose of equipment
acquired under a federal award in accordance with §§ 274, Florida Statutes Tangible
Property, and 2 CFR 200.313 Equipment.
SUBRECIPIENT must submit a Grant-Funded Item Transfer Form to the COUNTY within
15 days of receipt and transfer of equipment and maintain records of the transfer in
accordance with records retention requirements.
3.16 GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout
requirements are completed. The SUBRECIPIENT may close out the project with the
COUNTY 45 days after the expiration of the Agreement. Activities during this closeout
period shall include but are not limited to, making final payments, disposing of program
assets(including the return of all unused materials, equipment,program income balances,
and receivable accounts to the COUNTY), and determining the custodianship of records.
In addition to the records retention outlined in Part 2.2, SUBRECIPIENT shall comply
with Section 119.021, Florida Statutes regarding records maintenance, preservation, and
retention. A conflict between State and Federal records retention Iaw requirements will
result in the more stringent law being applied, such that the record must be held for the
longer duration. Any balance of unobligated funds that have been advanced or paid must
be returned to the COUNTY. Any funds paid exceeding the amount to which the
SUBRECIPIENT is entitled under the terms and conditions of this Agreement must be
refunded to the COUNTY. SUBRECIPIENT shall also produce records and information
that comply with Section 215.97,Florida Single Audit Act.Closeout procedures must take
place in accordance with 2 CFR 200.344.
Upon completion of all work contemplated under this Agreement,copies of all documents
and records relating to this Agreement shall be surrendered to CHS, if requested. In any
event, SUBRECIPIENT shall keep all documents and records in an orderly fashion in a
readily accessible, permanent, and secured location for five (5) years after the final
financial statement. However, if any litigation, claim, or audit that is started before the
expiration date of the five(5)year period,the records will be maintained until all litigation,
claim, or audit findings involving these records are resolved.
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3.17 OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE
The SUBRECIPIENT agrees that no person shall be excluded from the benefits of or be
subjected to discrimination under any activity carried out by the performance of this
Agreement based on race,color,disability,national origin,religion, age,familial status,or
sex. Upon receipt of evidence of such discrimination,the COUNTY shall have the right to
terminate this Agreement. All records stored electronically must be provided to the
COUNTY in a format that is compatible with the COUNTY's information technology
systems.
3.18 OPPORTUNITITES FOR SMALL AND MINORITY/WOMEN OWNED
BUSINESS ENTERPRISES
The SUBRECIPIENT will use its best efforts to afford small businesses minority business
and women's business enterprises the maximum practicable opportunity to participate in
the performance of this Agreement.As used in this Agreement,the term"small business"
means a business that meets the criteria set forth in section 3(a)of the Small Business Act,
as amended (15 U.S.C. 632); and "minority and women's business enterprise" means a
business at least 51 percent (51%) owned and controlled by minority group members or
women.For the purpose of this definition,"minority group members"are Afro-Americans,
Spanish-speaking, Spanish surnamed or Spanish-heritage Americans, Asian-Americans,
and American Indians. The SUBRECIPIENT may rely on written representations by
businesses regarding their status as minority and female business enterprises in lieu of an
independent investigation.
3.19 AFFIRMATIVE ACTION
The SUBRECIPIENT agrees that it shall be committed to carry out an Affirmative Action
Program, pursuant to the COUNTY's specifications, in keeping with the principles as
provided in President's Executive Order 11246 of September 24, 1966. SUBRECIPIENT
shall post a notice of its commitment to follow Affirmative Action requirements in
conspicuous places available to all employees and applicants for employment.
SUBRECIPIENT'S contracting officer will also send this notice to each labor union or
representative of workers with which it has a collective bargaining agreement or other
contract or understanding, advising the labor union or worker's representative of
SUBRECIPIENT'S commitments hereunder.
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3.20 INCIDENT REPORTING
If SUBRECIPIENT provides services to clients under this Agreement, SUBRECIPENT
and any subcontractors shall report knowledge or reasonable suspicion of abuse, neglect,
or exploitation of a child, aged person, or disabled person to the COUNTY.
During the term of this Agreement, SUBRECIPIENT must report to the COUNTY in
writing, within one business day of occurrence, any substantial, controversial, or
newsworthy incidents.The Collier County Incident Report Form (Exhibit F)shall be used
to report all such incidents.
SUBRECIPIFNT is required to report all deaths in custody to the COUNTY and Criminal
Justice Grants.A death in custody occurs when a person dies who is detained,under arrest,
in the process of being arrested,is en route to incarceration,or is incarcerated at a municipal
or county jail, state prison,state-run prison boot camp, contracted prison, or other local or
state correctional facility. The Criminal Justice Grants Death in Custody Questionnaire
Form (Exhibit G) must be completed and submitted to CJgrants@fdle.state.fl.us for each
reportable death.
3.21 DUPLICATION OF EFFORT
SUBRECIPIENT certifies that costs for work to be performed under this Agreement or any
subcontract do not duplicate any costs charged against any other contract, subcontract, or
other source for a similar project, in accordance with 48 C.F.R. §1331.205-70.
SUBRECIPIENT agrees to advise the COUNTY in writing of any other contract or
subcontract it has performed or is performing which involves work directly related to the
purpose of this Agreement.
3.22 SEVERABILITY
Should any provision of the Agreement be determined to be unenforceable or invalid,such
a determination shall not affect the validity or enforceability of any other section or part
thereof.
3.23 MISCELLANEOUS
SUBRECIPIENT and COUNTY each binds itself, its partners, successors, legal
representatives, and assigns of such other party in respect to all covenants of this
Agreement.
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SUBRECIPIENT represents and warrants that the financial data, reports, and other
information it furnished to the COUNTY regarding the Project are accurate and complete,
and financial disclosures fairly represent the financial position of SUBRECIPIENT.
SUBRECIPIENT certifies that it has the legal authority to receive the Funds under this
Agreement and its governing body has authorized the execution and acceptance of this
Agreement. SUBRECIPIENT also certifies that the undersigned person has the authority
to legally execute and bind the SUBRECIPIENT to the terms of this Agreement.
The section headings and subheadings contained in this Agreement are included for
convenience only and shall not limit or otherwise affect the terms of this Agreement.
The Agreement Documents shall be construed in accordance with and governed by the
laws of the State of Florida,without giving effect to its provisions regarding choice of laws.
Any suit or action brought by either party to this Agreement against the other party relating
to or arising out of this Agreement must be brought in the appropriate federal or state courts
in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such
matters.
All activities authorized by this Agreement shall be subject to and performed in accordance
with the provisions of the terms and conditions of the Agreement between the COUNTY,
the Regulations,all applicable Federal,State,and Municipal laws,ordinances,regulations,
orders, and guidelines, including but not limited to any applicable regulations issued by
CHS.
Electronic Signatures. This Agreement, and related documents entered into in connection
with this Agreement,are signed when a party's signature is delivered by facsimile,e-mail,
or any other electronic medium. These signatures must be treated in all respects as having
the same force and effect as original signatures.
3.24 WAIVER
The COUNTY'S failure to act with respect to a breach by SUBRECIPIENT does not waive
its right to act with respect to subsequent or similar breaches. The COUNTY'S failure to
exercise or enforce any right or provision shall not constitute a waiver of such right or
provision.
Remainder of Page Intentionally Left Blank
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PART IV
GENERAL PROVISIONS AND SPECIAL CONDITIONS
4.1 Requirements of the Award; Remedies for Noncompliance or Materially False
Statements.
The conditions of this Agreement are material requirements of the award.Compliance with
any assurances or certifications submitted by or on behalf of the SUBRECIPIENT that
relate to conduct during the period of performance is also a material requirement of this
award.
Any materially false, fictitious, or fraudulent statement to the Federal government related
to this award, or concealment or omission of a material fact, may be subject to criminal
prosecution (18 U.S.C. §§ 1001, 1621, and/or 34 U.S.C. § 10272) and also may lead to
imposition of civil penalties and administrative remedies for false claims or otherwise
(including under 31 U.S.C. §§ 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable
by its terms, that provision shall first be applied with a limited construction to give it the
maximum effect permitted by law. Should it be held, instead, that the provision is utterly
invalid or unenforceable, such provision shall be deemed severable from this award.
4.2 Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements,Cost Principles,and Audit Requirements in 2
C.F.R. Part 200, as adopted and supplemented by DOJ in 2 CFR Part 2800 (together,the
"Part 200 Uniform Requirements")apply to this award from OJP.
For more information and resources on Part 200 Uniform Requirements as they relate to
OJP awards and subawards("subgrants"), see the OJP website at:
https://oip.gov/funding/Part200UniformRequirements.htm.
Record retention and access: The SUBRECIPIENT shall maintain all records and
documents for a minimum of five (5)years from the date of the final financial statement
and be available for audit and public disclosure upon request of duly authorized persons.
SUBRECIP1ENT shall comply with State of Florida General Records Schedule GSI.-SL
for State and Local Government Agencies: https://files.floridados.gov/media/706717/gsl-
sl-june-2023.pdf.
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4.3 General Appropriations Restrictions
SUBRECIPIENT must comply with all applicable restrictions on the use of federal funds
set out in federal appropriations statutes as set forth in the Consolidated Appropriations
Act.
4.4 Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are as posted on the OJP website including
any updated version that may be posted during the period of performance. The recipient
agrees to comply with the DOJ Grants Financial Guide.
DOJ Grants Financial Guide is available at https://oip.gov/financialguide/DOJ/index.htm.
4.5 Compliance with Restrictions on the use of federal funds—prohibited and controlled
equipment under OJP awards
Consistent with Executive Order 14074 Advancing Effective, Accountable Policing, and
Criminal Justice Practices to Enhance Public Trust and Public Safety, OJP has prohibited
the use of federal funds under this award for purchases or transfers of specified equipment
by law enforcement agencies. In addition, OJP requires the COUNTY and
SUBRECIPIENT to put in place specified controls prior to using federal funds under this
award to acquire or transfer any property identified on the"controlled equipment" list.The
details of the requirement are posted on the OJP website and are incorporated by reference
here.https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment
Notwithstanding any provision to the contrary in the other terms and conditions of this
award, including in the condition regarding "Compliance with restrictions on the use of
federal funds—prohibited and controlled equipment under OJP awards," the requirements
for the "Transfer/Sale of Award-Funded Controlled Equipment to Other LEAs" and the
requirements for the "Transfer/Sale of Award-Funded Controlled Equipment to NON-
LEAs" do not apply to this award.
4.6 Employment eligibility verification for hiring under the award
1. The SUBRECIPIENT must ensure that, as part of the hiring process for any position
that is or will be funded (in whole or in part) with award funds, the employment
eligibility of the individual being hired is properly verified in accordance with
provisions of 8 U.S.C. 1324a(a)(1) and (2).
i. All persons who are or will be involved in activities under this award must be
made aware of the requirement for verification of employment eligibility, and
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associated provisions of 8 U.S.C. 1324a(a)(1) and (2) that make it unlawful in
the United States to hire (or recruit for employment) certain aliens.
ii. SUBRECI.PIENT must provide training (to the extent necessary) to those
persons required by this condition to be notified of the requirement for
employment eligibility verification and the associated provisions of 8 U.S.C.
1324a(a)(1)and (2).
iii. As part of the recordkeeping requirements of this award, SUBRECIPIENT must
maintain records of all employment eligibility verifications pertinent to
compliance with this condition and in accordance with I-9 record retention
requirements, as well as pertinent records of notifications and trainings.
iv. Monitoring of compliance with the requirements of this condition will be
conducted by FDLE.
v. Persons who are or will be involved in activities under this award and any
SUBRECIPENT officials or other staff who are or will be involved in the hiring
process with respect to grant funded position under this award.
vi. Nothing in this condition shall be understood to authorize or require
SUBRECIPIENT,or any person or other entity,to violate federal law,including
any applicable civil rights or nondiscrimination law.
vii. Nothing in this condition, including paragraph vi,shall be understood to relieve
SUBRECIPIENT or any person or other entity, of any obligation otherwise
imposed by law, including 8 U.S.C. 1324a(a)(1)and (2).
NOTE: Any questions about the meaning or scope of this condition should be directed
to FDLE prior to award acceptance.
2. Employment eligibility confirmation with E-Verify:
For purposes of satisfying the requirement of this condition regarding verification of
employment eligibility, the SUBRECIPIENT shall participate in, and use, E-Verify
(www.e-verify.gov),provided an appropriate person authorized to act on behalf of the
recipient(or subrecipient) uses E-Verify(and follows the proper E-Verify procedures,
including in the event of a "Tentative Non-confirmation" or a "Final Non-
confirmation") to confirm employment eligibility for each hiring for a position in the
United States that is or will be funded (in whole or in part)with award funds.
"United States" specifically includes the District of Columbia,Puerto Rico, Guam,the
Virgin Islands of the United States, and the Commonwealth of the Northern Mariana
Islands.
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Nothing in this condition shall be understood to authorize or require SUBRECIPIENT,
or any person or other entity,to violate any federal law, including any applicable civil
rights or nondiscrimination law.
Nothing in this condition shall be understood to relieve SUBRECIPIENT, or any
person or other entity,of any obligation otherwise imposed by law, including 8 U.S.C.
1324a(a)(1)and (2).
Questions about E-Verify should be directed to DHS. For more information about E-
Verify visit the E-Verify website (https:/lwww.e-verify.gov/) or email E-Verify at E-
Verify@dhs.gov. E-Verify employer agents can email E-Verify at E-
VerifyEmployerAgent@dhs.gov.
3. Unauthorized Aliens
Unauthorized aliens shall not be employed. Employment of unauthorized aliens shall
be cause for unilateral cancellation of this Agreement by the COUNTY for violation of
§274A of the Immigration and Nationality Act and 8 U.S.C. Section 1324(a).
SUBRECIPIENT and its subcontractors will enroll in the E-Verify system established
by the Department of Homeland Security to verify the employment eligibility of its
employees and its subcontractors' employees performing under this Agreement.
Employees assigned to this Agreement means all persons employed or assigned
(including subcontractors)by the SUBRECIPIENT or subcontractor,during the Period
of Performance,to perform work pursuant to this Agreement within the United States
and its territories.
4. Background Checks
Whenever a background screening for employment or a background security check is
required by law for employment, unless otherwise provided by law,the provision of§
435,Florida Statutes shall apply.
All employees in positions designated by law as positions of trust or responsibility shall
be required to undergo security background investigations as a condition of
employment and continued employment. For the purposes of this subsection, security
background investigations shall include but are not limited to, employment history
checks,fingerprinting for all purposes and checks in this subsection,statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and
federal criminal records checks through the Federal Bureau of Investigation, and may
include local criminal records checks through local law enforcement agencies. Such
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background investigations shall be conducted at the expense of the employing agency
or employee.
4.7 Requirement pertaining to prohibited conduct related to trafficking in persons
The SUBRECIPIENT must comply with all applicable requirements, including
requirements to report allegations pertaining to prohibited conduct related to the trafficking
of persons, whether on the part of SUBRECIPIENT, or individuals defined, for purposes
of this condition,as "employees" of the SUBRECIPIENT.
Details of the SUBRECIPIENT's obligations associated with prohibited conduct related to
trafficking in persons are posted on the OJP website at:
https://o 1p.gov/funding/Explore/ProhibitedConduct-Trafficking.htm
eCFR ::Appendix A to Part 175,Title 2--Award Term
Pursuant to Florida Statues Section 787.06, SUBRECIPIENT attests that it does not use
coercion for labor or services. SUBRECIPIENT shall provide an affidavit, under penalty
of perjury, signed by an officer or representative of the organization attesting that it does
not use coercion for labor services. See:
http://www.leg.state.fl.us/Statutes/index.cfm?App mode=Display Statute&URL=0700-
0799/0787/Sections/0787.06.html
Award condition:Prohibited conduct by SUBREECIPIENT related to trafficking in persons,
including reporting requirements and OJP authority to terminate the award, are
incorporated by reference here.
4.8 Requirement to report actual or imminent breach of personally identifiable
information (PII)
The SUBRECIPIENT must have written procedures in place to respond in the event of an
actual or imminent"breach"(OMB M-17-12)if it(or a subrecipient)--(1)creates,collects,
uses, processes, stores, maintains, disseminates, discloses, or disposes of "personally
identifiable information (PII)" (2 CFR 200.79) within the scope of an OJP grant-funded
program or activity,or(2)uses or operates a"Federal information system" (OMB Circular
A-130). The subrecipient's breach procedures must include a requirement to report actual
or imminent breach of PII to an FDLE's Office of Criminal Justice Grants,for subsequent
report to the OJP Program Manager, no later than 24 hours after an occurrence of an actual
breach,or the detection of an imminent breach.
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4.9 Unreasonable restrictions on competition
This condition applies with respect to any procurement of property or services funded in
whole or in part, by this award, by SUBRECIPIENT, and regardless of the dollar amount
of the purchase or acquisition, the method of procurement, or the nature of any legal
instrument used. The provisions of this condition must be among those included in any
subcontract.
i. Consistent with the (DOJ) Part 200 Uniform Requirements, including as se out at
2 CFR 200.300 and 2OO.319(a), SUBRECIPIENT may (in any procurement
transaction)discriminate against any person or entity on the basis of such person or
entity's status as an "associate of the federal government" (or on the basis of such
person or entity's status as a parent, affiliate, or subsidiary of such an associate),
except as expressly set out in 2 CFR 2OO.319(a) or as specifically authorized by
DOJ.
ii. Monitoring on compliance with the requirements of this condition will be
conducted by FDLE.
iii. The term"associate of the federal government"means any person or entity engaged
or employed (in the past or at present)by or on behalf of the federal government—
as an employee, contractor, or subcontractor (at any tier), grant recipient or
subrecipient(at any tier),agent,or otherwise—in undertaking any work, project,or
activity for or on behalf of(or in providing goods or services to or on behalf of)the
federal government, and includes any applicant for such employment or
engagement, and any person or entity committed by legal instrument to undertake
any such work, project, or activity (or to provide such goods or services) in the
future.
iv. Nothing in this condition shall be understood to authorize or require
SUBRECIPIENT, or any person or other entity, to violate any federal law,
including any applicable civil rights or nondiscrimination law.
4.10 Performance and Effectiveness Data Requirement
The SUBRECIPIENT must collect and maintain data that measures the performance and
effectiveness of work under this award. The data must be provided to CHS in the manner,
including within the timeframes, specified by CHS and OCJG in the program solicitation
or other applicable written guidance. Data collection supports compliance with the
Government Performance and Results Act (GPRA) and the GPRA Modernization Act of
2010,and other applicable laws.
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4.11 Confidentiality of Data
SUBRECIPIENT must comply with all confidentiality requirements of 34 U.S.C. § 10231
and 28 CFR Part 22 that are applicable to collection, use, and revelation of data or
information. SUBRECIPIENT further agrees, as a condition of award approval, to submit
a Privacy Certificate in accordance with the requirements of 28 CFR Part 22, and in
particular, 28 CFR 22.23. Privacy Certification forms must be signed by the chief official
or an individual with formal, written signature authority for the chief official.
4.12 Single Annual Audit
Subrecipients that expend$1,000,000 or more in a year in total federal award funding shall
have a single audit or program-specific audit conducted for that year. The audit shall be
performed in accordance with the OMB 2 CFR§200 Subpart F—Audit Requirements and
other applicable federal law. The contract for this agreement shall be identified in the
Schedule of Federal Financial Assistance in the subject audit. The contract shall be
identified as federal funds passed through the Florida Department of Law Enforcement and
include the contract number, CFDA number, award amount, contract period, and funds
received and disbursed. When applicable SUBRECIPIENT shall submit an annual
financial audit that meets the requirements of 2 CFR§200 Subpart F,Audit Requirements;
Section 215.97 Florida Statutes, Florida Single Audit Act; Rules of the Auditor General,
Chapter 10.550, Local Governmental Entity Audits, and Chapter 10.650, Florida single
Audit Act Audits Nonprofit and For-Profit Organizations.Audit submissions must include
required elements in Appendix X of 2 CFR § 200 on the specified Data Collection Form
(Form SF-SAC).
Audit records shall be made available upon request for five years from the date the audit
report is issued,unless extended in writing by FDLE.
Subiecipients that expend less than $1,000,000 in federal awards during a fiscal year are
exempt from the Single Audit Act audit requirements for that fiscal year. In this case,
written notification shall be submitted to the COUNTY stating the Subrecipient is exempt.
This notice shall be provided to the COUNTY no later than March 1 following the end of
the fiscal year.
4.13 Effect of failure to address audit issues
The SUBRECIPIENT understands and agrees that the COUNTY and/or FDLE's Office of
Criminal Justice Grants (OCJG) may withhold award funds, or may impose other related
requirements if the SUBRECIPIENT does not satisfactorily and promptly address
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outstanding issues from audits required by the 2 CFR§200 Uniform Requirements,(or by
the terms of this Agreement) or other outstanding issues that arise in connection with
audits, investigations,or reviews.
4.14 Civil Rights Requirements
1. Participant Notification of Non-discrimination: FDLE does not discriminate on the
basis of race, color, religion, national origin, sex, disability, or age in the delivery of
services,benefits, or employment.
2. Title VI of the Civil Rights Act of 1964: The SUBRECIPIENT must comply with
Title VI of the Civil Rights Act of 1964,42 U.S.C.§2000d,and the DOJ implementing
regulations, 28 CFR Part 42, subparts C & D, which prohibits discrimination in
federally assisted programs based on race, color,and national origin in the delivery of
services.
Executive Order 14173: (Amends/Revokes E.O. 12898, 13583, 13672, 11478, 11246
and Presidential Memorandum dated October 15,2016). E.O 14173 prohibits
consideration of race,color, sex,sexual preference, religion, or national origin in
ways that violate federal civil rights laws(promoting diversity and inclusion in the
workforce).
https://www.federalregister.gov/documents/2025/01/31/2025-02097/ending-
illegaldiscrimination-and-restoring-merit-based-opportunity
3. Equal Employment Opportunity Certification (EEOC): SUBRECIPINET and/or
COUNTY must submit an EEO Certification annually within 120 days of award.
4. Equal Employment Opportunity Program (EEOP): SUBRECIPIENT must comply
with all applicable requirements in 28 CFR § 42, Subpart E, including preparing a
Verification Form within 120 days from the initial award date and annually thereafter,
and preparing and EEO Plan if required.
SUBRECIPIENT is advised to use the Office for Civil Rights EEO Reporting Tool to
satisfy this condition. https://oip.gov/about/ocr/eeop.htm
5. Title IX of the Education Amendment of 1972: If the SUBRECIPIENT operates an
education program or activity, SUBRECIPIENT must comply with all applicable
requirements of 28 CFR § 54, which prohibits discrimination in federally assisted
education programs based on sex both in employment and in the delivery of services.
6. Equal Treatment for Faith Based Organizations: SUBRECIPIENT must comply
with all applicable requirements of 28 CFR § 38, Partnerships with Faith-Based and
• other Neighborhood Organizations, specifically including the provision for written
notice to current or prospective program beneficiaries.
7. Title II of the Americans with Disabilities Act of 1990: SUBRECIPIENT must
comply with the requirements of the Americans with Disabilities Act(ADA),42 U.S.0
§ 12132, and the DOJ implementing regulation at 28 CFR Part 35, which prohibits
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discrimination on the basis of disability both in employment and in the delivery of
services, including provision to provide reasonable accommodations.
8. Section 504 of the Rehabilitation Act of 1973: SUBRECIPIENT must comply with
all provisions of 28 U.S.C. §794,and the DOJ implementing regulation at 28 CFR Part
42, Subpart G, which prohibits discrimination on the basis of disability in both
employment and the delivery of services.
9. Age Discrimination Act of 1975: SUBRECIPIENT must comply with all
requirements in 42 U.S.C. § 6102, and the DOJ implementing regulation at 28 CFR,
Part 42 Subpart I, which prohibits discrimination based on age in federally assisted
programs.
10. Limited English Proficiency (LEP): In accordance with DOJ guidance pertaining to
Title VI of the Civil Rights Act of 1964, 42 U.S.C. §2000d, SUBRECIPIENT must
take reasonable steps to provide meaningful access to their programs and activities for
persons with LEP. FDLE strongly advises SUBRECIPIENT to have a written LEP
Language Access Plan. For more information visit: www.lep.gov.
11.Finding of Discrimination: If a federal or state court or federal or state administrative
agency, after a due process hearing, makes a finding of discrimination on the grounds
of race, color,religion,national origin, sex, or disability against the SUBRECIPIENT,
SUBRECIPIENT must forward a copy of the finding to the COUNTY,FDLE,and the
Office for Civil Rights,Office of Justice Programs, U.S. Department of Justice.
12. Filing a Complaint:If SUBRECIPIENT or any of its employees,contractors,vendors,
or program beneficiaries has a discrimination complaint,they may file a complaint with
the COUNTY,FDLE,or the Office for Civil Rights.
Discrimination complaints may be submitted to FDLE at Office of the Inspector
General, Post Office Box 1489, Tallahassee, FL 32302-1489, or online at
info(a,fdle.state.fl.us.Any discrimination complaints files with FDLE will be reviewed
by FDLE's Inspector General and referred to the Office for Civil Rights, the Florida
Commission on Human Relations,or the Equal Employment Opportunity Commission,
based on the nature of the complaint.
Discrimination complaints may also be submitted to the Office for Civil Rights,Office
of Justice Programs,U.S.Department of Justice,810 7th Street Northwest,Washington,
D.C. 20531,or by phone at(202)307-0690.
13.Retaliation: In accordance with federal civil rights laws, the SUBRECIPIENT shall
not retaliate against individuals for taking action or participating in action to secure
rights protected by these laws.
14. Nondiscrimination Contract Requirements: SUBRECIPIENT must include
comprehensive Civil Rights nondiscrimination provisions in all subcontracts funded by
FDLE and DOJ.
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4.15 Restrictions on lobbying
In general, as a matter of federal law, federal funds may not be used by any
SUBRECIPIENT, either directly or indirectly,to support or oppose the enactment,repeal,
modification,or adoption of any law,regulation,or policy,at any level of government. See
18 U.S.C. § 1913. There may be exceptions if an applicable federal statute specifically
authorizes certain activities that otherwise would be barred by law.
Another federal law generally prohibits federal funds from being used by any
SUBRECIPIENT to pay any person to influence,or attempt to influence,a federal agency,
a Member of Congress,or Congress,or an official or employee of any of them,with respect
to the awarding of a federal grant or cooperative agreement, subgrant, contract,
subcontract, or loan, or with respect to actions such as renewing, extending, or modifying
any such award. See 31 U.S.C. § 1352.
SUBRECIPIENT understands and agrees that it cannot use any federal funds, either
directly or indirectly, in support of the enactment,repeal, modification,or adoption of any
law,regulation, or policy, at any level of government, without the express approval of the
Office of Justice Programs.
State Restrictions on Lobbying. In addition to the provisions contained above, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is
prohibited under this agreement.
4.16 Non-Procurement,Debarment, and Suspension
SUBRECIPIENT agrees to comply with Executive Order 12549, Debarment and
Suspension, and 2 CFR § 180 OMB Guidelines to Agencies on Governmentwide
Debarment and Suspension (Non-procurement). Thes procedures require the
SUBRECIPIENT to certify that it shall not enter into any lower tiered covered transaction
with a person who is debarred, suspended, declared ineligible, or is voluntarily excluded
from participating in this covered transaction, unless authorized by FDLE. If the award is
$100,000 or more, the SUBRECIPIENT and COUNTY certify that they and their
principals:
1) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, sentenced to a denial of federal benefits by a state or federal court, or
voluntarily excluded from covered transactions by any federal department or
agency;
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2) Have not within a three-year period preceding this application been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(federal,state,or local)transaction or contract under a public transaction;violation
of federal or state antitrust statutes or commission of embezzlement,theft,forgery,
bribery, falsification or destruction of records, making false statements, or
receiving stolen property;
3) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity(federal,state,or local)with commission of any of the offenses
enumerated in paragraph (a)(iii) of the Lobbying, Debarment, and Drug Free
Workplace certification; and
4) Have not within a three-year period preceding this application had one or more
public transactions(federal, state,or local)terminated for cause or default,
4.17 Pay-to-Stay
Funds from this Agreement may not be used to operate a "pay-to-stay" program in any
local jail. Furthermore, no funds may be given to local jails that operate pay-to-stay
programs. Local Jail, as referenced in this condition, means an adult facility to detention
center owned and/or operated by city,county, or municipality. It does not include juvenile
detention centers. Pay-to-Stay programs, as referenced in this condition,means a program
by which extraordinary services, amenities, and/or accommodations, not otherwise
available to the general inmate population, may be provided, based on an offender's
apparent ability to pay, such that disparate conditions of confinement are created for the
same or similar offenders within a jurisdiction.
4.18 Fiscal Control and Fund Accounting Procedures
All expenditures and cost accounting of funds shall conform to the DOJ Grants Financial
Guide,28 CFR§ 66, and 2 CFR § 200 as applicable, in their entirety.
SUBRECIPIENT is required to establish and maintain adequate accounting systems and
financial records and to accurately account for funds awarded to them. Financial
management systems must be able to record and report on the receipt, obligation, and
expenditure of grant funds; and able to accommodate a fund and account structure to
separately track receipts, expenditures, assets, and liabilities for awards, programs, and
additional tiered subrecipients. The awarded funds may or may not be an interest bearing
account, but any earned interest must be used for program purposes and expended before
the federal grant period end date. Any unexpended interest remaining at the end of the
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federal grant period must be submitted to the Office of Criminal Justices Grants (OCJG)
for transmittal to DOJ.
4.19 Requirement to report potentially duplicative funding
If SUBRECIPIENT currently has other active federal fund awards,or if SUBRECIPIENT
receives any other award of federal funds during the period of performance for this award,
SUBRECIPIENT must promptly determine whether funds from any of those other federal
awards have been, are being,or are to be used (in whole or in part) for one or more of the
identical cost items for which funds are provided under this award.If so, SUBRECIPIENT
must promptly notify the DOJ awarding agency in writing of the potential duplication, and
if so requested by the DOJ, must seek a budget modification or change-of-project-scope
Grant Award Modification to eliminate any inappropriate duplication of funding.
4.20 Reporting potential fraud,waste,and abuse,and similar misconduct
The SUBRECIPIENT must promptly refer to CHS and the DOJ Office of the Inspector
General (OIG)any credible evidence that a principal, employee,agent, SUBRECIPIENT,
contractor, subcontractor, or other person has, in connection with funds under this award:
(1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or
civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud,waste,abuse,or misconduct involving or relating to funds under this award
should be reported to the OIG by: (1)mail directed to Office of the Inspector General,U.S.
Department of Justice, Investigations Division, 950 Pennsylvania Avenue N.W., Room
4706, Washington, DC 20530; (2) e-mail to: oig.hotline@usdoj.gov; and/or (3) the DOJ
OIG hotline: Contact information in English and Spanish at (800) 869-4499 (phone) or
(202) 616-9881 (fax).
https://www.oip.gov/sites/g/files/xyckuh241/files/media/document/oip tfsc guide sheet
preventingfraud_waste_abuse and mismanagement-112421 508.pdf
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4.21 Restrictions and certifications regarding non-disclosure agreements and related
matters
SUBRECIPIENT may not require any employee or contractor to sign an internal
confidentiality agreement or statement that prohibits or otherwise restricts, or purports to
prohibit or restrict, the reporting of waste, fraud, or abuse to an investigative or law
enforcement representative of a federal department or agency authorized to receive such
information.
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The foregoing is not intended to contravene requirements applicable to classified
information. In accepting this award, SUBRECIPIENT:
1) Has not required internal confidentiality agreements or statements from employees
or contractors that currently prohibit reporting waste, fraud, and abuse.
2) Certifies that if it learns that it is or has been requiring its employees or contractors
to execute agreements that prohibit reporting of waste, fraud, or abuse, it will
immediately stop any further obligations of award funds, will provide prompt
written notification to the COUNTY and FDLE, and will resume such obligations
only if expressly authorized to do so by FDLE.
3) Will comply with requirements of 5 U.S.C. §§ 1501-08 and 7321-26, which limit
certain political activities of state or local governments employees whose principal
employment is in connection with an activity financed in whole or in part by federal
assistance.
'i.
4.22 Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging
While Driving," 74 Fed. Reg. 51225 (October 1, 2009), and §316.305 Florida Statutes,
SUBRECIPIENT is encouraged to adopt and enforce policies banning employees from text
messaging while driving any vehicle,during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and
other outreach to decrease crashes caused by distracted drivers.
4.23 Unmanned Aircraft Systems (UAS)
SUBRECIPIENT agrees that no funds under this Agreement may be used for unmanned
aircraft systems, which includes unmanned aircraft vehicles (UAV), or for any
accompanying accessories to support UAS.
4.24 Facial Recognition Technology(FRT)
In accepting this award,SUBRECIPIENT agrees that grant funds cannot be used for Facial
Recognition Technology (FRT) unless SUBRECIPIENT has policies and procedures in
place to ensure that FRT will be utilized in a appropriate and responsible manner that
promotes public safety, and protects privacy, civil rights, and civil liberties and complies
with all applicable provisions of the U.S.Constitution, including the Fourth Amendment's
protection against unreasonable searches and seizures and the First Amendment's freedom
of association and speech, as well as other laws and regulations. If SUBRECIPIENT is
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utilizing funds for FRT it must make such policies and procedures available to DOJ upon
request.
4.25 Body Armor
Certification of body armor "mandatory wear" policies and compliance with NIJ
Standards. If SUBRECIPIENT uses funds under this award to purchase body armor,
SUBRECIPIENT must submit a signed certification that it has a written"mandatory wear"
policy in effect. SUBRECIPIENT must keep signed certifications on file for ballistic-
resistant and stab-resistant body armor purchases. This policy must be in place for at least
all uniformed officers before any funds from this award may be used for body armor.There
are no requirements for the nature of the policy other than it be a mandatory wear policy
for all uniformed officers while on duty.
Ballistic-resistant and stab-resistant body armor purchased with award funds may be
purchased at any threat level,make or model,from any distributor or manufacturer,as long
as the body armor has been tested and found to comply with application National Institute
of Justice (NIJ) ballistic or stab standards,and is listed on the NIJ Compliant Body Armor
Model List. In addition ballistic-resistant and stab-resistant body armor purchased must be
made in the United States and must be uniquely fitted, as set forth in 34 U.S.C.
10202(c)(1)(A). The latest NIJ standard information and the NIJ Compliant Body Armor
list may be found by following the links located on the NH Body Armor page.
https://nij.oip.gov/topics/equipment-and-technology/body-armor.
4.26 Requirements for Contactors of SUBRECIPIENT
SUBRECIPIENT assures the compliance of all contractors with the applicable provisions
of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 34
U.S.C. § 10101 et seq.; the provisions of the current edition of the DOJ Grants Financial
Guide; and all other applicable federal and state laws,orders,circulars,or regulations.The
SUBRECIPIENT must pass through all requirements and conditions applicable to the
federal award to any subcontract. The term "contractor" is used rather than the term
"vendor" and means an entity that receives a contract as defined in 2 CFR § 200.22, the
nature of the contractual relationship determines the type of agreement.
4.27 Prohibition on Certain Telecommunications and Video Surveillance Services or
Equipment
In accordance with the requirements set forth in 2 CFR 200.216, SUBRECIPIENT is
prohibited from obligating or expending grant funds to 1)procure or obtain; 2) extend or
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renew a contract to procure or obtain; 3) enter into a contract to procure or obtain
equipment, services, or systems that use telecommunications equipment or services as a
substantial or essential component of any system, or as critical technology as part of any
system, produced by Huawei Technologies Company or ZTE Corporation (or any
subsidiary or affiliate of such entities,
4.28 Compliance with CHS and FDLE grant monitoring guidelines, protocols, and
procedures
The SUBRECIPIENT agrees to comply with CHS and FDLE grant monitoring guidelines,
protocols, and procedures, and to cooperate with CHS and FDLE on all grant monitoring
requests, including requests related to desk reviews,enhanced programmatic desk reviews,
and/or site visits. The SUBRECIPIENT agrees to provide CHS and FDLE all
documentation necessary to complete monitoring tasks, including documentation related
to any subawards made under this award. Further,the SUBRECIPIENT agrees to abide by
reasonable deadlines set by CHS and OJP for providing the requested documents. Failure
to cooperate with CHS and FDLE's grant monitoring activities may result in sanctions
affecting the SUBRECIPIENT's DOJ awards, including, but not limited to: withholdings
and/or other restrictions on the SUBRECIPIENT's access to grant funds; referral to the
Office of the Inspector General for audit review; designation of the SUBRECIPIENT as a
CHS and DOJ High Risk grantee; or termination of an award(s).
4.29 Cooperation with any assessments,national evaluation efforts,and/or data collection
The SUBRECIPIENT agrees to cooperate with any assessments, national evaluation
efforts, or information or data collection requests, including, but not limited to, the
provision of any information required for the assessment or evaluation of any activities
within this project.
4.30 Prohibition on the use of grant funds for inherently religious activities
The SUBRECIPIENT agrees that assistance funds awarded under this grant will not be
used to support any inherently religious activities, such as worship, religious instruction,
or proselytization. If the SUBRECIPIENT refers participants to, or provides, a non-
Federally funded program or service that incorporates such religious activities,(1)any such
activities must be voluntary for program participants,and(2)program participants may not
be excluded from participation in a program or otherwise penalized or disadvantaged for
any failure to accept a referral or services. If participation in a non- Federally funded
program or service that incorporates inherently religious activities is deemed a critical
treatment or support service for program participants, the grantee agrees to identify and
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refer participants who object to the inherently religious activities of such program or
service to, or provide,a comparable secular alternative program or service.
4.31 Requirements related to System for Award Management and Universal Identifier
Requirements
SUBRECIPIENT must comply with applicable requirements regarding the System for
Award Management (SAM), currently accessible at https://www.sam.gov/. This includes
applicable requirements regarding registration with SAM, as well as maintaining the
currency of information in SAM.
SUBRECIPIENT must also comply with applicable restrictions on subawards, including
subawards to entities that do not acquire and provide (to the SUBRECIPIENT) the unique
entity Identifier required by SAM registration.
The details of SUBRECIPIENT'S obligations related to SAM and to unique entity
identifiers are posted on the OJP website at https://oip.gov/funding/Explore/SAM.htm
(Award Condition: System for Award Management (SAM) and Universal Identifier
Requirements),and are incorporated by reference herein.
4.32 Integrity and Performance Matters
SUBRECIPIENT must comply with all applicable requirements regarding reporting of
information on civil, criminal, and administrative proceedings connected with (or
connected to the performance of) either this award or any other grant, cooperative
agreement, or procurement contract from the federal government. Under certain
circumstances, recipients/subrecipients of OJP awards are required to report information
about such proceedings,through the federal System for Award Management(SAM)to the
designated federal integrity and performance system (FAPIIS).
The details of SUBRECIPIENT'S obligations regarding the required reporting and
updating of information on certain civil, criminal, and administrative proceedings to
FAPIIS within SAM are posted on the OJP website at https://oip.gov/funding/FAPIIS.htm
(Award Condition: Recipient Integrity and Performance Matters (including Recipient
Reporting to FAPIIS)),and are incorporated by reference herein.
4.33 Death in Custody Reporting
SUBBRECIPIENT is required to report all deaths in custody to the COUNTY and Criminal
Justice Grants.A death in custody occurs when a person dies who is detained,under arrest,
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in the process of being arrested, is en route to incarceration,or is incarcerated at a municipal
or county jail,state prison, state-run prison boot camp, contracted prison,or other local or
state correctional facility. For more information on the reporting requirements, visit:
https://www.fdle.state.fl.us/FDLE-Grants/Office-ofCriminal-Justice-
Grants/Forms/Forms/DCRA
4.34 Safe Policing and Law Enforcement
Subrecipients that are state, local, college or university law enforcement agencies must be
in compliance with the safe policing certification requirements outlined in Executive Order
13929. For detailed information on this certification requirement, see:
https://cops.usdoj.gov/SafePolicingEO.
4.35 Funds to Association of Community Organizations for Reform Now (ACORN)
Unallowable
SUBRECIPIENT understands and agrees that it cannot use any federal funds, either
directly or indirectly, in support of any contract or subaward to either the Association of
Community Organizations for Reform Now (ACORN) or its subsidiaries, without the
express prior written approval of OJP.
4.36 Environmental Protection Agency's (EPA) list of Violating Facilities
SUBRECIPIENT assures that the facilities under its ownership, lease, or supervision that
will be utilized in the accomplishment of the Program Purpose are not listed on the EPA's
list of Violating Facilities and that it will notify the COUNTY and FDLE of the receipt of
any communication from the Director of the EPA Office of Federal Activities indicating
that a facility to be used in the project is under consideration for listing by the EPA.
4.37 Environmental Requirements and Energy
For awards in excess of $100,000, SUBRECIPIENT must comply with all applicable
standards,orders,or requirements issued under Section 306 of the Clean Air Act(42 U.S.C.
§ 85), Section 508 of the Clean Water Act(33 U.S.C. §1368),Executive Order 11738, and
Environmental Protection Agency regulations (40 CFR § 1 seq.). The SUBRECIPIENT
must comply with mandatory standards and policies relating to energy efficiency which
are contained in the state energy conservation plan issued in compliance with the Energy
Policy and Conservation Act(Pub. L. 94-163, 89 Stat. 871), if any.
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4.38 Never Contract with the Enemy
SUBRECIPIENT will comply with regulations at 2 CFR §200.15. Federal agencies,
recipients, subrecipients, and contractors are subject to the guidance implementing Never
Contract with the Enemy in 2 C.F.R. Part 183. See:
https://www.ecfr.gov/current/title-2/subtitle-A/chapter-IUpart-200/subpart-C/section-
200.215
https://www.ecfr.gov/current(title-2/subtitle-A/chapter-I/part-183
4.39 Whistleblower Protections
a. In accordance with 2 CFR § 200.217 and 41 U.S.C. § 4712 (a)(2), the
SUBRECIPIENT may not discharge, demote, or otherwise discriminate against an
employee in reprisal for disclosing to any of the list of persons or entities provided
below, information that the employee reasonably believes is evidence of gross
mismanagement of a federal contract or grant, a gross waste of federal funds, an
abuse of authority relating to a federal contract or grant, a substantial and specific
danger to public health or safety,or a violation of law,rule,or regulation related to a
federal contract(including the competition for or negotiation of a contract)or grant.
b. The list of persons and entities referenced in the paragraph above includes the
following:
i. A member of Congress or a representative of a committee of Congress;
ii. An Inspector General;
iii. The Government Accountability Office;
iv. A Treasury employee responsible for contract or grant oversight or
management;
v. An authorized official of the Department of Justice or other law enforcement
agency;
vi. A court or grand jury; or
vii.A management official or other employee of Recipient, contractor, or
subcontractor who has the responsibility to investigate, discover, or address
misconduct.
The SUBRECIPIENT shall inform its employees in writing of whistleblower rights and
remedies provided under 2 C.F.R. §200.217 and 41 U.S.C. §4712, in the predominant
native language of the workforce. See:
https://uscode.house.gov/view.xhtml?req=(title:41%20section:4712%20editionprelim)
All SUBRECIPIENT employees directly involved with activities associated with this
Agreement shall complete and submit to the COUNTY the Collier County Whistleblower
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Protections Certification form(Exhibit H-1)prior to execution of this Agreement.Any new
employees hired during the period of performance of this Agreement shall also complete
and submit the form to the COUNTY.
Federal Whistleblower Requirements. Pursuant to §11(c) of the Occupational Safety and
Health Act of 1970 (OSH Act) (29 U.S.C. §660(c)) and the subsequent federal laws
expanding the act, the SUBRECIPIENT is prohibited from discriminating against
employees for exercising their rights under the OSH Act. Details of the OSH Act are
located at: http://www.whistleblowers.gov.
4.40 The Coastal Barrier Resources Act
The SUBRECIPIENT will comply and ensure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act(P.L.No. 97-348)dated October 18, 1982
(16 USC 3501 et seq.)which prohibits the expenditure of most new federal funds within
the units of the Coastal Barrier Resources System.
SPECIAL CONDITIONS
4.41 SUBRECIPIENT must submit a Grant-Funded Item Transfer Form to the COUNTY within
15 days of receipt of equipment and maintain records of the receipt in accordance with
records retention requirements.The COUNTY will submit the Transfer Form for the Office
of Criminal Justice Grants. (S009)
4.42 SUBECIPIENT must submit a quote for License Plate Readers to the COUNTY before
any funds can be obligated. The COUNTY will submit the quote to OCJG to ensure all
costs are allowable under the Agreement.Any funds expended prior to receiving approval
from OCJG will be considered"at risk." (W0109)
4.43 The Office of Criminal Justice Grants reviewed SUBRECIPIENT'S Sole Source
Justification Approval Form for License Plate Reader(s)and determined it does not comply
with Federal sole source requirements as outlined in 2 CFR 200.320(f), 200.407, and
Section 3.8 of Department of Justice Grants Financial Guide. Quotes, bids,or other proof
of full and open competition must be maintained on file and provided to the COUNTY
along with pay requests. (S0011)
4.44 SUBRECIPIENT must provide a copy of its EEO Plan Utilization Report to the COUNTY
at the time of monitoring. (S0058)
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4.45 This project requests funding for telecommunications and/or video surveillance equipment.
Prior to drawdown of funds for License Plate Readers, in accordance with the Office of
Management and Budget (OMB) Uniform Requirements, 2 CFR 200.216, the
SUBRECIPIENT must provide documentation to the COUNTY that the manufacturer and
vendor of the equipment are not on the Excluded Patties List in SAM.gov. (W0067)
4.46 This project requests federal grant funding for a law enforcement or criminal justice
technology related project and may be subject to review and approval by the State
Information Technology (IT) Point-of-Contact. By utilizing funds for this project,
SUBRECIPIENT agrees to conform to all state and national standards for technology and
information sharing systems that connect to, and/or interface with FCIC, NCIC, and/or
reside on the state Criminal Justice Network(CJNet). These standards include, but are not
limited to,the FBI CJIS security policy and any rules,regulations,or guidance enacted by
the Criminal and Juvenile Justice Information System (CJJIS) Council under 943.06, F.S.
(S0068)
4.47 A project risk assessment completed at the time of application review determined this
project is HIGH-RISK. Full backup documentation supporting all expenditures must
accompany each payment request submitted to the COUNTY for approval.Documentation
may include, but is not limited to procurement records (including quotes, competitive
solicitations/bids, etc.), purchase orders, packing slips, delivery/receivable documents,
invoices, proof of payment, timesheets, paystubs, activity logs, client activity logs,
participant sign-in sheets,billing documentation,travel vouchers,etc. (S0086)
ENTIRE AGREEMENT. This Agreement constitutes the entire agreement between COUNTY
and SUBRECIPIENT for the use of Funds received under this Agreement and it supersedes all
prior or contemporaneous communications and proposals, whether electronic, oral, or written
between COUNTY and SUBRECIPIENT with respect to this Agreement.
Signature Page to Follow
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IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY,have each respectively, by
an authorized person or agent, hereunder set their hands and seals on the date first written above.
ATTEST: AS TO COUNTY:
CRYSTAL .=KIZEL, CLERK
BOARD OF COUNTY COMMISSIONERS,
j COLLIER COUNTY, FLORIDA
Atte• to r it eiri Deputy Clerk /
signature ohi ,. By; 4. -- (::::-)
DANIEL KOWAL, CHAIRPERSON
Dated: v' �ft 4 614
(SEAL)
Date: 3111(Z6
AS TO SUBRECIPIENT:
WITNESSES:
• COLLIER COUNTY SHERIFF'S OFFICE
i ess#1 Signa reD ..----
By:
444frrCh EN)'y KE B SK, SHERIFF
Witness#1 Printed Name
Date: G2 ' › y 24,
Witness# Sig ure
//11 [Please provide evidence of signing authority]
Jn /7Vd Ny el r
Witness#2 Printed Name
fApprov41. to form and legality:
if
41,.,
`. Jeff A latzkow
Collier County Attorney nn\1\
_ U
Date: (l UrlI
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EXHIBIT A
INSURANCE REQUIREMENTS
The SUBRECIPIENT shall furnish to Collier County Board of County Commissioners, do
Community and Human Services Division, 3339 E. Tamiami Trail, Suite 211, Naples, Florida
34112, Certificate(s) of Insurance evidencing insurance coverage that meets the requirements as
outlined below:
1. Workers' Compensation as required by Chapter 440,Florida Statutes.
2. Commercial General Liability, including products and completed operations insurance, in
the amount of$1,000,000 per occurrence and$2,000,000 aggregate. Collier County Board
of County Commissioners must be shown as an additional insured with respect to this
coverage.
3. Automobile Liability Insurance covering all owned,non-owned and hired vehicles used in
connection with this Agreement, in an amount not less than $1,000,000 combined single
limit for combined Bodily Injury and Property Damage.
DESIGN STAGE(IF APPLICABLE)
In addition to the insurance required in 1 —3 above,a Certificate of Insurance must be provided as
follows:
4. Professional Liability Insurance, in the name of the SUBRECIPIENT or the licensed design
professional employed by the SUBRECIPIENT,in an amount not less than$1,000,000 per
occurrence/$1,000,000 aggregate providing for all sums which the SUBRECIPIENT
and/or the design professional shall become legally obligated to pay as damages for claims
arising out of the services performed by the SUBRECIPIENT or any person employed by
the SUBRECIPIENT in connection with this Agreement. This insurance shall be
maintained for a period of two(2)years after the certificate of Occupancy is issued.
CONSTRUCTION PHASE(IF APPLICABLE)
In addition to the insurance required in I —4 above, the SUBRECIPIENT shall provide, or cause
its Subcontractors to provide, original certificates indicating the following types of insurance
coverage prior to any construction:
5. Completed Value Builder's Risk Insurance on an "All Risk" basis, in an amount not less
than 100 percent(100%)of the insurable value of the building(s)or structure(s).The policy
shall be in the name of Collier County Board of County Commissioners and the
SUBRECIPIENT.
6. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42
U.S.C. 4001), the SUBRECIPIENT shall assure that for activities located in an area
identified by the Federal Emergency Management Agency(FEMA)as having special flood
hazards, flood insurance under the National Flood Insurance Program is obtained and
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maintained, as a condition of financial assistance for acquisition or construction purposes
(including rehabilitation).
OPERATION/MANAGEMENT PHASE(IF APPLICABLE)
After the Construction Phase is completed and occupancy begins,the following insurance must be
kept in force throughout the duration of the loan and/or Agreement:
7. Workers' Compensation as required by Chapter 440, Florida Statutes.
8. Commercial General Liability including products and completed operations insurance in
the amount of$1,000,000 per occurrence and$2,000,000 aggregate.Collier County Board
of County Commissioners must be shown as an additional insured with respect to this
coverage.
9. Automobile Liability Insurance covering all owned,non-owned and hired vehicles used in
connection with this Agreement in an amount not less than $1,000,000 combined single
limit for combined Bodily Injury and Property Damage.
10. Property Insurance coverage on an"All Risk"basis,in an amount not less than one hundred
(100%) of the replacement cost of the property. Collier County Board of County
Commissioners must be shown as a Loss Payee,with respect to this coverage A.T.I.M.A.
11. Flood Insurance coverage for those properties found to be within a flood hazard zone,for
{
the full replacement values of the structure(s) or the maximum amount of coverage
available through the National Flood Insurance Program (NFIP). The policy must show
Collier County Board of County Commissioners as a Loss Payee A.T.I.M.A.
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EXHIBIT B
COLLIER COUNTY COMMUNITY & HUMAN SERVICES
SECTION I: REQUEST FOR PAYMENT
SUBRECIPIENT Name: Collier County Sheriff's Office
SUBRECIPIENT Address: 3319 Tamiami Trail East,Naples,FL 34112
Project Name: BYRNE Grant
Project No:JAG2S-01 _ Payment Request#
Total Payment Minus Retainage
Period of Availability: _through
Period for which the Agency has incurred the indebtedness through
SECTION II: STATUS OF FUNDS
Subrecipient CHS Approved
1. Grant Amount Awarded $ $
2. Total Amount of Previous Requests $ $
3. Amount of Today's Request(Net of Retainage, $ $
if applicable)
4. Current Grant Balance (Initial Grant Amount $ $
minus previous requests,minus today's request)
(includes Retainage)
By signing this report, I certify to the best of my knowledge and belief that the information
contained in this report is true,complete,and accurate. I am aware that the provision of any false,
fictitious, or fraudulent information, or the omission of any material fact, may subject me to
criminal, civil, or administrative penalties for fraud, false statements, false claims, or otherwise
(U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-3812).
Signature Date
Title
Authorizing Grant Coordinator Authorizing Grant Accountant
Supervisor(Approval required$15,000 and Division Director(Approval Required
above) $15,000 and above)
COLLIER COUNTY SHERIFF'S OFFICE
Byrne Grant JGI98
JAG25-0I
Page 54 of 73
CA__O
16D1
EXHIBIT C
FDLE Equipment Purchase Agreement
Quarterly Progress Report
Subrecipient Name: Collier County Sheriff's Office
Grant Title: BYRNE Grant
Grant/Project Number: JAG25-01
Reporting Period
Prepared By(CCSO Contact)
Title:
Date Prepared/Submitted:
1.Project Overview
Provide a brief summary of the project purpose and how it supports CCSO's operational goals.
(Example: The project enhances officer safety and operational effectiveness through the purchase and
deployment of new law enforcement technology and equipment funded under the FDT.F,BJA program)
CCSO Response:
2.Goals and Objectives
List the specific goals and measurable objectives for the equipment project.
(Example:Improve patrol communication, expand investigative tools, or increase data-driven policing
capacity.)
CCSO Response:
3.Activities This Quarter
Describe actions taken during the reporting period.Include procurement,installation,training,testing,
or implementation updates.
Procurement Status:
Equipment Received/Installed:
Training Conducted(if applicable):
Documentation Submitted to FDLE:
Other Notes:
COLLIER COUNTY SHERIFF'S OFFICE
{ Byrne Grant MI 98
JAMS-0I
Page 55 of 73
CA 0
16D 1
4.Performance Measures
Measure Target This Cumulative Comments
Quarter Total
Number of equipment units
purchased
Number of officers trained
Percent of equipment deployed
Other measurable outcomes
5.Challenges or Delays
Identify any barriers encountered this quarter and proposed corrective actions,
(Examples: Vendor delivery delays, configuration issues, training rescheduling)
CCSO Response:
6.Planned Activities for Next Quarter
Outline key activities or milestones anticipated for the next reporting period.
CCSO Response:
7.Financial Summary
Budget Category Approved Expended This Cumulative Balance
Budget Quarter Expenditures Remaining
Equipment Purchases
Training/Installation
Other(if applicable)
Total
8. Certification
I certify that the information provided in this report is accurate and that all grant-funded activities and
expenditures comply with FDLE/BJA program guidelines and County procurement policies.
Prepared By(CCSO):
Title:
Date:
Signature
Reviewed By(COUNTY GC)
Your Typed Name Here Represents Your Electronic Signature
COLLIER COUNTY SHERIFF'S OFFICE
Byrne Grant JG198
JAG25-01
Page 56 of 73
16D
EXHIBIT D
ANNUAL AUDIT MONITORING REPORT
Circular 2 CFR Part 200.332 requires Collier County to monitor••aubrecipients 'of federal awards toi
determine if subrecipients are compliant with`establishedaudit requirements (Subpart F Accordingly,
Collier 'County requires that all appropriate documentation is provided regarding your ;organizations:,
Compliance.. In determining Federal awards expended in:a fiscal year,the entity must consider all sources
of Federa•l awards based on when the activity;related to the Federal award occurs, including anyFederal
p y ' r.
Y
•award rovided b Collier Counf . The determination of Federal award amounts expended shall be in
accordance with the;guidelines established by 2 CFR Part 200, Subpart F — Audit'Requirements This::
.form may be used to monitor Florida Single Audit Act (Statute 215.97) requirements
Subrecipient Name. Collier County Sheriff's;Office..
Flrst Date of Fiscal Year`(MM/DD/YY) Last Date of Fiscal Year.:(MM/DD/YY)':
Total Federal Financial Assistance
Total StateFinancial Assistance EEx xplinded during most recently completed pended
:Fiscal Year ''
Burin most recently y completed Fiscal Year
$; $
Check A. or B. Check C if applicable
A. The federal/state expenditure threshold for our fiscal year ending as indicated above has
n
been met and a Single Audit as required by 2 CFR Part 200, Subpart F has been completed
or will be completed by . Copies of the audit report and management letter.
are attached or will be provided within 30 days of completion.
B. We are not subject to the requirements of OMB 2 CFR Part 200, Subpart F because we:
❑ Did not exceed the expenditure threshold for the fiscal year indicated above
❑ ❑ Are a for-profit organization
❑ Are exempt for,other reasons--explain
An audited financial statement is attached and if applicable, the independent auditor's
management letter.
C. Findings were noted, a current Status Update of the responses and corrective:action plan
is included separate from the written response provided within the audit report. While we
L . understand that the audit report contains a written response to the finding(s), we are
requesting an updated status of the corrective action(s) being taken. Please do not provide
just a copy of the written response from your audit report, unless it includes details of the
actions, procedures, policies, etc. implemented and when it was or will be implemented.
Certification Statement
I`hereby certify that the above information.'Is'true and accurate.
Signature Date
Print Name and Title
06/18
COLLIER COUNTY SHERIFF'S OFFICE
Byrne Grant JGI98
i JAG25-0I
1 Page 57 of73
16D1
Collier County
Community & Human Services Division
EXHIBIT E
INCIDENT REPORT FORM
Organization Name: Collier County Sheriff's Office
Organization Address: 3319 Tamiami Trail East,Naples,FL 34112
Project No: JAG2S-01
Grant Coordinator: Carolyn Noble
Date of Incident Time of Incident:
Report Submitted By:
(Name&Phone)
Description of Incident:
Location/Address of Incident:
Was Police Report Filed? ❑ Yes 0 No
If Yes, Police Report Jurisdiction:
Number:
Were there any warning signs that this type of Incident could occur? ❑ Yes ❑ No
If Yes,Explain:
What actions will be taken to prevent a recurrence of a similar incident?
I certify under penalty of perjury under F.S. 837.06 that the contents of this form are true and correct.
Signature of Person Making Report Date
Printed Name
Title
Return completed form to:Kristi Sonntag,Director,CHS
Collier County Community and Human Services Division
3339 Tamiami Trail East,Bldg.H,Suite 213
Naples,FL 34112 Fax:(239)252-2638
C,4 0
1 6 D 1
EXHIBIT F
+T,,,usTJCSC
Death in Custody Upon completion,email a
' copy of this form to:
Questionnaire CJgrants(cD,fdle.state.fl.us
I!, Agency Reporting:
Reporting Period:
Pursuant to the Death in Custody Act(DCRA),state and local law enforcement or correctional
agencies must identify all reportable in-custody deaths that occurred in their jurisdictions during the
reporting period.Please complete this form for each reportable death.
I.DECEDENT INFORMATION
• A.What was the name of the deceased?
Last Name:
First Name:
Middle Name:
B.What was the deceased's sex?
0 Male
0 Female
C)Unknown/Investigation Pending
C.What was the deceased's race?(Select all that apply)
['American Indian or Alaska Native
['Asian
❑Black or African American
C Native Hawaiian or Other Pacific Islander
C White
I:Unknown/Investigation Pending
D.What was the deceased's ethnicity? .
Hispanic,Latino,or Spanish origin
0 Not of Hispanic,Latino,or Spanish origin
Unknown/Investigation Pending
E.What was the deceased's birth year?(If unknown,please enter"9999")
II.DECENDENT DEATH INFORMATION
A. What was the deceased's date of death and time of death?
Date of Death(MM-DD-YYYY)
Time of Death(24-hour clock)
B. Where was the location of the deceased's death?
Location Name(if applicable).This could be the name of a facility,place of business,or other
designation for the location of death:
Street Address:
City:
State(postal abbreviation):_ Zip:
Page 1 of 2
Death in Custody Questionnaire CJG(rev.07/25)
C:40
16D 1
ry 3U a 7fc.8,
o
a Y Upon completion,email a
Death in Custody
„ copy this form to:
• Questionnaire CJgrantsafdle.state.fl.us •
4 -.am.
III.DECENDENT DEATH INFORMATION CONTINUED
C. What type of facility did the death occur in?
Municipal or county jail
0 Stale Prison
Stale-run boot camp prison
Contracted boot camp prison
°Any state or local contract facility
°Other local or state correctional facility(to include any juvenile facilities)
None of the above
IV.DEPARTMENT OR AGENCY INFORMATION
A. Name of the department or agency that detained,arrested,or was in the process of arresting the
deceased:
V.MANNER OF DEATH INFORMATION
A. Please indicate the manner of death(Mark only one).
°Execution
°Accident
Death attributed to use of force by a law enforcement or corrections officer
°Homicide(e.g.,an incident between two or more incarcerated individuals resulting in a death)
Natural cal nes
Suicide
°Unavailable,investigation pending
Please report the agency conducting the investigation and list an approximate end date.)
Other
Please explain):
VI.CIRCUMSTANCE DESCRIPTION
A. Please provide a brief description of the circumstances leading to the death(e.g.,details
surrounding an event that may have led to the death,the number and affiliation of any parties
involved in the incident,the location and characteristics of the incident,other contact related to the
death,etc.).if unknown,state"Unknown."
Page 2 of 2
Death in Custody Questionnaire CfG(rev.07/25)
1 6 D 1
EXHIBIT G
COLLIER COUNTY INVENTORY FORM
Subrecipient Name: Collier County Sheriff
Subrecipient Address: 3319 Tamiami Trail E,Building J,Naples,FL
34112
Project Name: BYRNE Grant
Project Number: JAG25-01
Date:
Grant Name of 'Acquisitiou Coat .%;* Lnention Use Condition DeSCdPfiGn of Serial Agency Expected Date of Sale Price Status
FAIN '.fit1 Date Federal • Item }lumber Inventory Retirement Disposition ...;
Holder Fundmg or other Date (if applicable)
C4 0
16D1
EXHIBIT Ii
COLLIER COUNTY COMMUNITY& HUMAN SERVICES
WHISTI.EBLOWER PROTECTIONS CERTIFICATION-ORGANIZATION
SUBRECIPIENT Name: ei/Ji cr eckinJ otke
SUBRECIPIENT Address: ,g.3/9 7Ar71)Oj,,,.,, 7r^, / E" .6/e rIe..FZ 39//2-
Project Name: 6encik/ct'rd 137-nC /1JCmw-i s1 I L 4m
Project No:
In accordance with 2 CFR 200.217 and 4I U.S.C. §4712,SUBRECIPIENT may not discharge,demote,or
otherwise discriminate against an employee in reprisal for disclosing to any of the list of persons or entities
provided below,information that the employee reasonably believes is evidence of gross mismanagement of
a federal contract or grant,a gross waste of federal funds,an abuse of authority relating to a federal contract
or grants,a substantial and specific danger to public health or safety,or a violation of law,rule,or regulation
related to a federal contract(including the competition for or negotiation of a contract)or grant.
The list of persons and entities referenced in the paragraph above includes the following:
• A member of Congress or a representative of a committee of Congress
• An Inspector General
• The Government Accountability Office
• A Treasury employee responsible for contract or grant oversight or management
• An authorized official of the Department of Justice or other law enforcement agency
• A court or grand jury
• A management official or other employee of SUBRECIPIENT, contractor, or subcontractor who
has the responsibility to investigate, discover,or address misconduct
SUBRECIPIENT shall inform its employees in writing of whistlehlower rights and remedies provided
under section 41 U.S.C. $4712, in the predominant native language of the workforce.
By signing this form, I certify that Subrecipient Name will comply with all Whistleblower rights and
protections for its employees.
Name: -kL m bos'h..
Signature:
Title: .3 'Cr/ 1,
Date:
16D 1
EXHIBIT H-1
COLLIER COUNTY COMMUNITY& HUMAN SERVICES
WHISTLEBLOWER PROTECTIONS CERTIFICATION—SUBRECIPIENT STAFF
SUBRECIPIENT Name: Collier County Sheriff
SUBRECIPIENT Address: 3319 Tamia Trail E, Building J,Naples, FL 34112
Employee Name:
Project Name:BYRNE Grant
Project No: JAG25-01
In accordance with 2 C.F.R. §200.217 and 41 U.S.C. §4712, SUBRECIPIENT may not discharge,
demote, or otherwise discriminate against an employee in reprisal for disclosing to any of the list
of persons or entities provided below, information that the employee reasonably believes is
evidence of gross mismanagement of a federal contract or grant,a gross waste of federal funds,an
abuse of authority relating to a federal contract or grants,a substantial and specific danger to public
health or safety,or a violation of law,rule,or regulation related to a federal contract(including the
competition for or negotiation of a contract)or grant.
The list of persons and entities referenced in the paragraph above includes the following:
• A member of Congress or a representative of a committee of Congress;
• An Inspector General;
• The Government Accountability Office;
• A Treasury employee responsible for contract or grant oversight or management;
• An authorized official of the Department of Justice or other law enforcement agency;
• A court or grand jury;or
• A management official or other employee of SUBRECIPIENT, contractor, or
subcontractor who has the responsibility to investigate,discover,or address misconduct.
SUBRECIPIENT shall inform its employees in writing of whistleblower rights and remedies
provided under Section 2 C.F.R. §200.217 and 41 U.S.C. §4712, in the predominant native
language of the workforce.
By signing this form, I certify that I have reviewed and understand my Whistleblower rights and
protections as stated above.
Name:
Signature:
Date:
Title:
C4O
EXHIBIT I
Collier County Department of Community and Human Services(CHS)
Subrecipient/Developer/Vendor Conflict of Interest Disclosure Form
The purpose of this document is to assist in the determination of whether additional restrictions,oversight,
or other conditions might be advisable prior to execution of any contract or providing assistance.The term
"Conflict of Interest" refers to situations in which financial or other personal considerations may
compromise,or have the appearance of compromising, professional judgment in following the rules and
regulations applicable to your award.
Please Note:A family member is defined as:a spouse,child,stepchild,parent,sibling,domestic partner or
relative by marriage.
Please answer every question in this form and complete the form attachment,if applicable.This form must
be provided to your assigned CHS Grant Coordinator.
Employee Name:
Subrecipient/Sponsor Name:
Subrecipient/Sponsor Address:
Subrecipient/Sponsor City,State,
Zip Code:
Agreement Number •
Funding Source:
Agreement Amount:
A.Family Relationships:
Does any employee, board member or person in your agency have a family member directly or indirectly
involved or employed with CHS or Collier County that creates a conflict of interest,or the appearance of a
conflict under HUD's Conflict of Interest regulations?
❑ Yes ❑ No(If YES,please complete the attachment)
B.Program Relationships:
Does any employee,board member or person in your agency serve or is appointed to an CHS and/or Collier
County Board/Committee that may create a conflict of interest, or the appearance of a conflict under the
Conflict of Interest regulations?
❑ Yes ❑ No(If YES, please complete the attachment)
Does an employee of CHS and/or Collier County serve on your agency's Board of Directors, staff, or in
any capacity which may create a conflict of interest, or the appearance of a conflict under the Conflict of
Interest regulations?
❑ Yes ❑ No(If YES,please complete the attachment)
0
16D
Does any elected official of Collier County serve on the agency's Board of Directors,which may create a
conflict of interest,or the appearance of a conflict under the Conflict of Interest regulations?
❑ Yes ❑ No(If YES,please complete the attachment)
Is any employee, board member and/or person(as described above)in your agency involved in any other
activity, directly or indirectly,with CHS and/or Collier County of that may create a conflict of interest or
the appearance of a conflict under the Conflict of Interest regulations?
❑ Yes ❑ No(If YES,please complete the attachment)
C.Business Relationships: •
Is any employee,board member,person in your agency,or a family member involved as an investor,owner,
employee,consultant, contractor, or board member with an entity that has a contractual relationship with
CHS and/or Collier County to provide goods or services, sponsor development activities, and/or receive
referrals from CHS and/or Collier County?
❑ Yes El No(If YES,please complete the attachment)
I understand that, under this agreement, no employee, board member, person in my agency, or family
member involved in working on the grant program,in any capacity,may be involved as an investor,owner,
employee, consultant, contractor, or board member with an entity that has a contractual relationship with
my organization to provide goods or services,sponsor development activities,and/or receive referrals. •
❑ Yes ❑ No
I have read and understand the Conflict of Interest Disclosure Form. I have disclosed all information
required by this disclosure, if any, in an attached statement. I agree to comply with any conditions or
restrictions imposed by the CHS and/or Collier County to reduce or eliminate actual and/or potential
conflicts of interest. I will update this disclosure form promptly, if relevant circumstances change. I
understand that this Disclosure is not a confidential document.
If FDLE determines that a conflict of interest exists, this contract may be voided, and terminated and
you may be required to return any and all funding allocated,whether used or not used.
Printed Name Date
Signature
16D 1
Collier County-CHS
Conflict of Interest Disclosure Form Attachment
Employee Name:
Subrecipient/Sponsor Name:
Subrecipient/Sponsor Address:
Subrecipient/Sponsor City,State,
Zip Code:
Agreement Number
Funding Source:
Agreement Amount:
If you answered YES to any question on the previous page,please complete the relevant section(s)below
and provide this completed form to your Grant Coordinator.
If you answered NO to ALL the questions,you may discard this attachment.
A.Family Relationships:
1.Name of the family member(s)directly or indirectly
involved or employed by CHS/Collier County:
2.Do any of the family members work in the program
area? ❑ YES ❑ NO
3.Are any of the family members elected officials of
Collier County? ❑ YES ❑ NO
4.Relationship:
5.Position:
B.Program Relationships:
1. Other Activities:Name and describe and
federal/county activity and/or program that you/your
organization are directly or indirectly involved with?
2.Have you used the agencies' name,resources
(facilities,personnel,or equipment),or confidential ❑ YES ❑ NO
information in connection with the activity and/or
program described in#1 above?
If YES,describe the resource used
3.Name of the employee,board member or person(as
described above)serving or appointed to serve on an
CHS and/or Collier County Committee/Board/program:
4.Name of board/committee:
5.Does any CHS employee or County official serve on ❑ YES ❑ NO
your agency's Board of Directors?
If yes,please complete the following information:
CA
1 6D 1
Name:
Position:
Department:
Supervisor:
C. Business Relationships:
Please complete this section for EACH business relationship or attach a separate explanation of
business and research activities.
1.Name of Business:
2. Categorize the business' relationship with ❑ Consultant or Advisor
CHS and/or Collier County: ❑ Research Activities
❑ Business or Referrals
❑ Other contractual or business relationship
Briefly describe the business,or licensing
activity:
3. Who is involved with the business?—Check ❑ Employee Name:
all that apply ❑ Family member(name&relationship):
Describe the position or involvement—Check ❑ Owner/Investor
all that apply ❑ Board Member
❑ Employee/Manager
❑ Other:
4.Are they receiving any type of
compensation? ❑ YES ❑ NO
If YES, describe:
5. Who at the CHS and/or Collier County
oversees the relationship with this business?
Name:
Title:
Department:
Phone:
Printed Name Date
Signature
C40
16D 1
r;ao
16 D 1
EXHIBIT 3
AFFIDAVIT REGARDING LABOR AND SERVICES
Effective July I,2024,pursuant to§ 787.06(13),Florida Statutes,when a contract is executed,renewed,
or extended between a nongovernmental entity and a governmental entity, the nongovernmental entity
must provide the governmental entity with an affidavit signed by an officer or a representative of the
nongovernmental entity under penalty of perjury attesting that the nongovernmental entity does not use
coercion for labor or services.
Nongovernmental Entity's Name: (74/4c'r e,ONn c k't,/7 i 2 /i!ec
Address: .. /9 7 ,ilm, 7i'Ai 1 E 421d X AJAfief, FL _�4'/I2.-
Phone Number: .,139-_23 -peQS'.2
Authorized Representative's Name: k?yin RAj/Y1,CA'JSl.
Authorized Representative's Title: .___-.0')e.-, lee
Email Address: .$' r)-•4 0 e4I/i cr4/,cri .11• v i-�I
Project Name: (r J
Project Number
// n AFFIDAVIT
1, K e 1'i/t 0ca4 PI IV.i k (Name of Authorized Representative), as authorized
representative attest that eDAr, <L,,+n fr -Slier' �( s (Name of Nongovernmental Entity)
FA-GC
does not use coercion for labor or services as defined in §787.06, Florida Statutes.
tinder penalty of perjury, I declare that I have read the foregoing Affidavit and that the facts stated in it are
true.
1tra 01 - y --2t,
Si,•.:'&• u •rized Representative Date
STATE OF f" /_
COUNTY OF CcPIrer
Sworn to(or affirmed)and subscribed before mc,by means of Q"phyysical presence or❑online notarization
this J 21 day of le- brAArj ,20;2-G• ,by & c vial ,1Cifm)'s,i--- (Name of Affiant), who
produced their b L. __as identification or arc personally known to me.
i(
Not 'y Puhlic(not re fired whe digital) '' 4'' MARTEN RUIZ
"' : : MY COMMISSION tt MI 436563
' .•''. '''•' EXPIRES:August 22,2027 lf ifNS / a24 ,..2-O. ?' `O:.•!:°�'
Commission Expires
Personally Known Ell)R Produced Identification❑'Type of Identification Produced:
1 6D 1
EXHIBIT if
COLLIER COUNTY COMMUNITY & HUMAN SERVICES
NEVER CONTRACT WITH THE ENEMY CERTIFICATION
SUBRECIPIENT Name: C#/Jier ei-'any (iAGr>AeS DIkC
SUBRECIPIENT Address: 33V, Ti07),Arn' 7'J J C / 39NL
Project Name: euf 1.4/Arle bj,r/1 a ✓�'�% 41 JPAo)
Project No:
In accordance with 2 CFR Part 183 and 2 CFR 200.15, SUBRECIPIENT shall exercise due
diligence to ensure that no funds, including supplies and services, received under this Agreement
arc provided directly or indirectly(including through subawards or contracts)to a person or entity
who is actively opposing the United States or coalition forces involved in a contingency operation
in which members of the Armed Forces are actively engaged in hostilities, which must be
' completed through 2 CFR 1 R0.300 prior to issuing a subaward or contract.
SUBRECIPIENT shall terminate or void, in whole or in part, any subaward or contract with a
person or entity listed in the System for Award Management (SAM.gov) as a prohibited or
restricted source pursuant to subtitle E of the "Title VIII of the NDAA for FY 2015, unless the
Federal agency provides written approval to continue the subaward or contract.
The COUNTY and/or Federal agency has the authority to terminate or void this Agreement, in
whole or in part, in the COUNTY or Federal agency becomes aware that SUBRECIPIENT has
failed to exercise due diligence as required above or if the COUNTY or Federal agency becomes
aware of any funds received under this Agreement have been provided directly or indirectly to a
person or entity who is actively opposing coalition forces involved in a contingency operation in
which members of the Armed Forces arc actively engaged in hostilities.
By signing this form, I certify that Subrecipient Name will not contract or subcontract with any
person or entity that is actively opposing the United States or which the Armed Forces are actively
engaged in hostilities.
Name: L
� -�
Signature:
Title: e3 Aer.0#.'
Page 1570 of 25115
16D1
1.
Collier County-
Community & Human Services Division
EXHIBIT L
CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS
SUBRECI PI ENT Name: Collier 64,444 ._S4er.. 1_1 6ieXic
SUBRECIPIENT Address: 3319 7iinlot m. Trwi} E' AJ. '-7/r°! iL. 3S/l/2-
Grant/Project Name: FQ/rvef roe 4 -ne- J7; /}'jjre/zr,
Grant/Project Number:
The SUBRECIPIENT certifies that it will provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture,distribution, dispensing,
possession or use of a controlled substance is prohibited in the grantee's workplace and specifyingthe
actions that will be taken against employees for violation of such prohibition;
(b) Establishing a drug-free awareness program to inform employees about—
(1) The dangers of drug abuse in the workplace;
(2) The SUBREC1PIENT'S policy of maintaining a drug-free workplace;
(3) Any available drug counseling,rehabilitation and employee assistance programs,and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the
workplace.
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a
copy of the statement required by paragraph(a);
(d) Notifying the employee in the statement required by paragraph(a)that,as a condition of employment
under the grant,the employee will—
(I) Abide by the terms of the statement;and
(2) Notify the employer of any criminal drug statute conviction for a violation occurring in the
workplace no later than five days after each conviction;
(e) Notifying the agency within ten days after receiving notice under subparagraph (d)(2) from an
employee or otherwise receiving actual notice of such conviction;
(1) Taking one of the following actions,within 30 days of receiving notice under subparagraph(d)(2),with
respect to any employee who is so convicted—
(I) Taking appropriate personnel action against such an employee,up to and including termination;or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a Federal,State,or local health,law enforcement,or other
appropriate agency;
Making a good faith effort to continue to maintain a drug-free workplace through implementation of
paragraphs(a),(b),(c),(d),(e)and(f).
Authorized Representative Name: A'e 'i n je#i mivi A_
Title: _'S'er, �
Signature:
Date:
Cs
Community do Ilatnnn Services Division•3339 Tamiami Trail East,Suite 213•Naples,EL 34112-5361•239-252-CARE(2273) AO
239-252-CAIl`:(2233)•239.252.5713(RSVP)•wwv.collier.gov
Page 1571 of 25115
1 6 D 1
EXHIBIT M
AGREEMENT BETWEEN COLLIER COUNTY
AND
FLORIDA DEPARTMENT OF LAW ENFORCEMENT(FDLE)
BUREAU OF CRIMINAL JUSTICE GRANTS (CJG)
CAU
1 6 D
Collier Count
Community & Human Services-DDivision
EXHIBIT N
CONSENT TO VERIFY IMMIGRATION STATUS
SUBRECIPIENT Name:
Program or Project Title
Grant/Contract Number:
Notice to applicants and tenants: In order to be eligible to receive FDLE assistance, each applicant for,
or recipient of, HUD assistance,must be lawfully within the United States. Please read the Declaration
Statement carefully and sign.Please feel free to consult with an immigration lawyer or other immigration
expert of your choosing.
Providing personal information is voluntary and the information will be verified using the SAVE system,
however,if the information is not provided,you will not be eligible to receive FDLE assistance.
I, certify, swear, and affirm, under penalty of perjury, under the
laws of the United States of America, that to the best of my knowledge, I am lawfully within the United
States because: (Please check appropriate item below.)
❑ I am a citizen by birth,a naturalized citizen,or a national of the United States
El I have eligible immigration status as checked below(see reverse side of this form for explanations).
Attach INS document(s) evidencing eligible immigration status and signed verification consent
form.
0 Immigration status under §§101(a)(15) or 101(a)(20) of the Immigration and Nationality
Act(INA)
❑ Permanent residence under§249 of the INA
❑ Refugee,asylum,or conditional entry status under§§207,208,or 203 of the INA
❑ Parole status under§212(d)of the INA
❑ Threat to life or freedom under§§234(h)of the INA
❑ Amnesty under§A of the INA
By my signature below, I consent to U.S. Citizenship and Immigration Services releasing my records to
Collier County Community and Human Services Division and Subrecipient Name. I certify, swear, and
affirm that the information in this request is complete,true,and correct.
Signature: Date:
Address:
Phone:
Email:
❑ Check box if signature is of an adult residing in the unit who is responsible for a child named on the
statement above.
HA:Enter INA/SAVE Primary Verification E: Date:
Community&Human Services Division•3339 Tamiami Trail East,Suite 213•Naples,FL 34112-5361•239-252-CARE(2273) 0
239-252-CAFE(2233)•239-252-5713(RSVP)•www.collier.gov
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Warning: 18 U.S.C. 1001 provides,among other things,that whoever knowingly and willfully makes
or uses a document or writing containing any false,or fraudulent statements or entry,in any matter
within the jurisdiction of any department or agency of the United States,shall be fined not more than
$10,000,imprisoned for not more than five years,or both.
The following explanations pertain to noncitizens who declare eligible immigration status in one of the
following categories:
Immigration status under §101(a)(15) and 101(a)(20) of the INA. A noncitizen lawfully admitted for
permanent residence, as defined by 101(a)(20) of the immigration and nationality act (INA), as an
immigrant, as defined by §101(a)(15) of the INA (8.U.S.C. 1101(a)(20) and 101(a)(15)), respectively
[immigrant status].This category includes a noncitizen admitted under§210 of 210A of the INA(8 U.S.C.
1160 or 1161),[special agricultural worker status],who has been granted lawful temporary resident status.
Permanent resident under §249 of the INA. A noncitizen who entered the U.S. before January 1, 1972,or
such later date as enacted by law, and has continuously maintained residency in the U.S. since then, and
who is not eligible for citizenship,but who is deemed to be lawfully admitted for permanent residence as a
result of an exercise of discretion by the Attorney General under§249 of the INA(8 U.S.C. 1259)[amnesty
granted under INA 249].
Refugee, asylum, or conditional entry status under §§207, 208, or 203 of the INA. A noncitizen who is
lawfully present in the U.S. pursuant to an admission under §207 of the INA (8 U.S.C. 1157) [refugee
status];pursuant to the granting of asylum(which has not been terminated)under§208 of the INA(8 U.S.C.
1158) [asylum status]; or as a result of being granted conditional entry under §203(a)(7) of the INA (8
U.S.C. 1153(a)(7))before April 1, 1980 because of persecution or fear of persecution on account of race,
religion, or political opinion or because of being uprooted by catastrophic natural calamity [conditional
entry status].
Parole status under §212(d)(5) of the INA. A noncitizen who is lawfully present in the U.S. as a result of
an exercise of discretion by the Attorney General for emergent reasons deemed strictly in the public interest
under§212(d)(5)of the INA (8 U.S.C. 1182(d)(5))[parole status].
Threat of life or freedom under§243(h)of he INA. A noncitizen who is lawfully in the U.S. as a result of
the Attorney General's withholding deportation under§243(h)of the INA(8 U.S.C. 1253(h))[threat to life
or freedom].
Amnesty under §245A of the INA. A noncitizen who is lawfully admitted for temporary or permanent
residence under§245A of the INA(8 U.S.C. 1255a)[amnesty granted under INA 245A].
Community&Human Services Division•3339'Eamiami Trail East,Suite 213•Naples,FL 341 12-5361 •239-252-CARE(2273)
239-252-CAFÉ(2233)•239-252-5713(RSVP)•www.collicr.gov