Agenda 03/10/2026 Item #16M 5 (The Chair to execute a 180-day administrative extension for Agreement No. 22-7979 “Tourism International Representation – UK and Ireland Market” with OMMAC Ltd.)3/10/2026
Item # 16.M.5
ID# 2026-506
Executive Summary
Recommendation to approve and authorize the Chair to execute a 180-day administrative extension for Agreement No.
22-7979 "Tourism International Representation — UK and Ireland Market" with OMMAC Ltd., under the current contract
pricing, terms, and conditions, and make a finding that this action promotes tourism.
OBJECTIVE: To administratively extend Agreement No. 22-7979 for 180 days for tourism representation services in
the UK/Ireland market which promotes Collier County as a worldwide visitor destination.
CONSIDERATIONS: Collier County has maintained local representation in the UK since 2008. Presence in this
market has been beneficial in bringing UK and Ireland residents to Collier County. Over the course of this term and
relationship, the UK and Ireland market has remained the leading market of international origin for Collier County. The
representation in this market has attracted visitors via consumer direct initiatives, as well as via the education of tour
operators and travel agents about Florida's Paradise Coast (Collier County) region. OMMAC's representative is 100%
dedicated to Collier County, which is OMMAC's only destination account in Florida.
On March 14, 2023 (Agenda Item 1 LB.), the Board approved the award of Agreement No. 22-7979 for Tourism
International Representation — UK and Ireland Market to OMMAC Ltd. for one year and requested that the renewals be
brought back to the Board for approval.
On March 26, 2024 (Agenda Item 1 LE), the Board approved the first of two one-year renewal options.
On February 11, 2025 (Agenda Item 16.F.7), the Board approved the second of two one-year renewal options.
On June 17, 2025, the Tourism Department submitted a draft of the RFP to finance and procurement. On October 17,
2025, procurement completed its process to send out the RFP. The RFP was open on October 23, 2025. The RFP closed
on December 8, 2025, and is currently in procurement review, before a selection committee can review the proposals.
This 180-day extension is needed to maintain representation during the final stages of the RFP process.
The contractor has agreed to the 180-day extension without price increases. The annual costs established in the
Agreement are as follows: Flat Annual Fixed Price of $120,000 ($10,000 per month), and Reimbursable Expenses for
Travel, Registrations and Miscellaneous for up to $80,000, totaling $200,000 annually. The reimbursable expenses are
approved by the Division Director before the expenditure occurs.
This representation is vital for Collier County to remain competitive with other Florida markets. Currently, twenty-four
(24) Florida markets have representation/offices in Europe, including our competitive set of areas - Tampa, St.
Pete/Clearwater, Orlando, Bradenton, Sarasota, Lee County, Charlotte County, Palm Beach, Miami, and the Florida
Keys.
The number of hotel rooms booked in our destination by the top 20 tour operators was used as a metric to measure the
effectiveness of the work completed by OMMAC. European visitors utilize tour operators for ease of travel to various
locations in Florida and for the travel insurance provided. In 2019, which is a benchmark used (2020 and 2021 are not
used due to the pandemic) 55,714 room nights were booked by the tour operators from the international region. In 2024,
room nights were 24,514, and in 2025, the room nights decreased by 1.56 % (this is due to geopolitical issues in the first
quarter of 2025).
County staff has estimated the tourist tax collections to further measure the effectiveness of OMMAC for these room
nights utilizing the Average Daily Rate (ADR) obtained through STR data for the associated time frames. (Taxes =
ADR*Hotel Rooms Booked * 5%). STR data provides weekly information about hotels in Collier County. The firm
surveys our local hotels and provides weekly data such as Average Daily Rates, Occupancy, and Hotel Revenue per
person. In 2019, with an ADR of $237, the tax collected was $660,210.90; in 2024, with an ADR of $349, the tax
collected was $427,769.30. In 2025, the ADR was $323.44, and the tax collected was $390,263. This represents a
9.03% decrease in tax collection due to geopolitical issues in Q1 2025.
3/10/2026
Item # 16.M.5
ID# 2026-506
REGION
2019
2024
2025
%
2024
vs
2025
UK & Ireland
55,714
24,514
24,132
-1.5%
TOTAL
55,714
24,514
24,132
-1.5%
Avg ADR
$237
$349
$323.44
-
7.3 %
Est Tourist Tax
$660,210.90
1 $427,759.30
$390,263
-9%
Based on OMMAC's performance, County staff is recommending extending the Agreement for 180 days at the same
pricing.
A new agreement for these services is currently being solicited. Agreement 22-7979 will be terminated once a new
agreement is fully executed.
This item is consistent with the Collier County Strategic Plan in the Quality of Life Focus Area, with the objective to
promote Collier County as an exceptional tourism destination.
ADVISORY COMMITTEE: This item was approved by the Tourist Development Council on February 20, 2026, with
a vote of 8-0.
This item is consistent with the Collier County strategic plan objectives of promoting Collier County as an exceptional
Tourism destination.
FISCAL IMPACT: Funds for marketing services are provided in the FY26 Tourist Development Tax Tourism
Promotion Fund (1101) budget. The contracted not -to -exceed annual budget for the UK and Ireland market is $200,000.
A purchase order was opened on October 13, 2025, in the amount of $100,000 for services until the current expiration
date of March 26, 2026. The extension would allow for the remaining $100,000 of the annual budget to be committed
via purchase order through September 22, 2026.
GROWTH MANAGEMENT IMPACT: None
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. —
CMG
RECOMMENDATION(S): To approve and authorize the Chair to execute a 180-day administrative extension for
Agreement No. 22-7979 "Tourism International Representation — UK and Ireland Market" with OMMAC Ltd., under
the current contract pricing, terms, and conditions, and make a finding that this action promotes tourism.
PREPARED BY: Jay Tusa, Tourism Division Director, Claudia Wood, Global Sales Manager
ATTACHMENTS:
Final Ommac Contract Renewal Form
22-7979 Contract_OMMAC_FullyExec
3/10/2026
Item # 16.M.5
ID# 2026-506
22-79790mmacLTD_l oft_lYrRenewal_20260303191438.206_X
22-79790mmacLTD 2of2 lYrRenewal 20260303191506.684 X
Collier County
—�_ Procurement Services
Contract Renewal or
Extension Request Form
CONTRACT RENEWAL OR EXTENSION REQUEST FORM
Contract#:
4600005706
Solicitation Title:
International Tourism R
Name of Requester:
Krlstofer Lopez
Division Name:
Tourism
Company Name:
Ommac LTD
Name of Company Agent:
Oonagh MCCullagh-Boyl
Vendor Email:
oonagh@ommac.co.uk
vendor Phone Number:
M: +44 (0) 7802 420 75
Current Term:
3/30/25-3/29/26
Requested Term:
3129/26 - 9/25/26
SECTION 1a. APPLICABLE TO RENEWAL
SECTION 1b. APPLICABLE TO EXTENSION
Fill out the Renewal section if there are renewals identified
Fill out the Extension section if no renewals are identified
and available per the contract.
in the contract or if all renewals have been exhausted.
Ex: 1-1 Yr. Renewal of 2
Ex: No Renewals/ Ext Available
❑ Request to Exercise 1s' ❑ Renewal to Exercise an
V Request to Exercise Administrative Extension (180 days)
Renewal Evergreen
❑ Request to Exercise 2nd ❑ Renewal Includes Price
❑ Request Extension Beyond the Administrative Extension
Renewal Increase*
(180 days)
❑ Request to Exercise 3rd ❑ Increase Accepted by the
*If selecting this option, an Executive Summary must be
Renewal Division*
provided with this form.
❑ Request to Exercise 4th ❑ Other:
Renewal
*The original solicitation document and/or resultant contract
must contain a provision permitting price increases. Submit a
new request ticket for "Contract Amendment" with supporting
documentation accepted by the Division for any renewals with
Price Increases.
SECTION 2a. RENEWAL AFFIRMED
SECTION 2b. EXTENSION AFFIRMED
Project Manager/Contract Agent affirms the Vendor meets
Project Manager/Contract Agent affirms the following
the following requirements:
requirements to extend:
❑ That the Contractor has performed in a satisfactory
W The extension period is identified in the original
manner,
solicitation document and/or resultant contract.
❑ The renewal is subject to the terms and conditions
Ile The extension period is for the same terms and
outlined in the initial contract. Cost and term
conditions.
modifications are addressed in the original solicitation
9 The existing contract will be terminated upon issuance of
document and/or resultant contract.
the new contract without further notice.
❑ That the renewal is done for a set period of time
91 Any (non -blanket) Purchase Order that extends beyond
identified in the solicitation document and/or contract,
the expiration date of the original contract will survive
commencing at the end of the contract period.
and remain subject to the terms and conditions of that
contract until the completion or termination of the
Applicable only to Price Increases:
Purchase Order.
❑ The request for a price increase has been evaluated and
the supporting documentation justifies the request.
SECTION 3. APPROVALS
THE VENDOR HEREBY AGREES TO THE SAME TERMS AND CONDITIONS AND IS AN AUTHORIZED AGENT OF THE COMPANY
WITH THE AUTHORITY TO EXECUTE THIS FORM ON THE COMPANY'S BEHALF.
*If the signer is NOT an authorized agent listed on Sunbiz, please also submit a Corporate Resolution, Limited Power of
Attorney, Secretary's Certificate, or notarized letter from one of the listed principals giving that person signature authority.
Project Manager/ Contract Agent
Signature:
Name and Date:
{. Digitally signed by LopezKristofer
Kristofer lopez
LO p Piz Kri S LOf G r Date: 2025,11,26 08:43:19-05'00'
Vendor —Authorized Signatory
Signature:
Name and Date:
osq4!�;
Oonagh McCullagh Boyle 06 November 2025
Signature:
Procurement Director or Designee's Name:
Digitally signed by
Viviana Giarimoustas
GiarimoustasViviana Glarimoustasviviana
Dale: 2025.12.28 10:29:03-05'00'
Procurement Use Only
❑ Approved Renewal Term
Approved Term:
❑ Approved Renewal Term with Price Increase
Approved Term:
❑ Renewal Term with Price Increase is subject to Board
Date Board Approved:
Approval
❑ Approved Administrative Extension Term
Approved Extension Term:
121 Extension is subject to Board Approval
Date Board Approved Term: 3/30/2026 - 9/26/2026
Notes:
This extension requires Board approval.
09
O
FOR COLLIER COUNTY:
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
Dan Kowal, Chairman
ATTEST:
CRYSTAL K. KINZEL, CLERK
By:
Deputy Clerk
Approved as to Form and Legality:
0
Colleen Greene, Assistant County Attorney
n
9�,
AFFIDAVIT REGARDING LABOR AND SERVICES
AND CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED
Effective July 1, 2024, pursuant to § 787.06(l3), Florida Statutes, when Re is executed, renewed, or extended between a
nongovernmental entity and a governmental entity, the nongovernmental entity must provide the governmental entity with an
affidavit signed by an officer or a representative of the nongovernmental entity under penalty of perjury attesting that the
nongovernmental entity does not use coercion for labor or services.
Effective January I, 2024, a governmental entity may not accept a bid on, a proposal for, or a reply to, or enter into, a contract with
an entity which would grant the entity access to an individual's personal identifying information unless the entity provides the
government with an affidavit signed by an officer or representative under penalty of perjury attesting that the entity does not meet
any of the following criteria: (a) the entity is owned by the government of a foreign country of concern; (b) the government of a
foreign country of concern has a controlling interest in the entity; or (c) the entity is organized under the laws of or has its principal
place of business in a foreign country of concern.
Effective July I, 2025, when an entity extends or renews a contract with a governmental entity which would grant the entity access
to an individual's personal identifying information, the entity must provide the governmental entity with an affidavit signed by an
officer or representative of the entity under penalty ofperjury attesting that the entity does not meet any of the criteria in paragraphs
(2)(a)-(c), § 287,138, Florida Statutes,
Nongovernmental Entity's Name:
OMMAC Ltd.
Address:
West House, 264 Bell Brae, St Andrews, KY16 SFF, United Kingdom
Phone Number:
+44 7802 420750
Authorized Representative's Name:
Oonagh McCullagh Boyle
Authorized Representative's Title:
Managing Director
Email Address:
oonagh@ommac,w.uk
I Oonegh McCullagh Boyle (Name of Authorized Representative), as authorized representative attest under
penalty of perjury that (Name of Nongovernmental Entity) does not: (1) use
coercion for labor or services as defined in § 787.06, Florida Statutes, and (2) the nongovernmental entity is not (a) owned by
a government of a foreign country of concern, (b) that a foreign country of concern does not have a controlling interest in the
entity, and (c) that the entity is not organized under the laws of or has its principal place of business in a foreign country of
concern, all as prohibited under § 287.138, Florida Statutes.
Under penalty of perjury, I declare that I have reed the foregoing Affidavit and that the facts stated in it are true.
?l i%2 M a s (1e c w l„t r2 b2 S
(Signature of authorize epr [alive) Date
STATE OF NIA
COUNTY OF WA
Sr, naDnEbhJ � f+PE,
SCoTLf)NJ r (IN+T49 ^ tivG vn�
Sworn to (or affirmed) and subscribed before me, by means of (i�rhysical presence or O online notarization this
by-L. YYIg�L•13w ls. (Name of Affiant), who produced as
identification .T UK Passport
Notary Public
UK Commission is lnOeflnHe Robert Inch LLB, NOTARY R08LIC
Commission Expires ROLLOS LAN LLP'
Personally Known [I OR Produced Identification 9 SOIICItOr� - -
��aa 6 Bell Street::
Type of Identification Produced: Pess�naceasoaneoos r StAndrAlA/C Fife IlVdenunnv
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CONTRACT
RENEWAL OR EXTENSION REQUEST FORM version: 2025,1 C,,,y
FIXED FEE PROFESSIONAL SERVICE AGREEMENT
# 22-7979
for
Tourism International Representation - UK and Ireland Market
THIS AGREEMENT, made and entered into on this Vf", day of (Marc h
20 23 , by and between OMMAC Ltd. ,
a registered company in United Kingdom, Reqistration No. 4967240 whose business
address is Greystones Rougetts Road West Mallinq Kent ME19 5XQ, UK (the
"Contractor") and Collier County, a political subdivision of the State of Florida, (the
"County"):
WITNESSETH:
The Agreement shall be for a one ( 1 ) year period, commencing ❑
or Al on March 30, 2023 and terminating on
one ( 1 ) year(s) from that date or until all outstanding Purchase Order(s)
issued prior to the expiration of the Agreement period have been completed or
terminated.
The County may, at its discretion and with the consent of the Contractor, renew
the Agreement under all of the terms and conditions contained in this Agreement
for two (2 ) additional one ( 1 ) year(s) periods. The County shall
give the Contractor written notice of the County's intention to renew the
Agreement term prior to the end of the Agreement term then in effect.
The County Manager, or his designee, may, at his discretion, extend the
Agreement under all of the terms and conditions contained in this Agreement for
up to one hundred and eighty (180) days. The County Manager, or his designee,
shall give the Contractor written notice of the County's intention to extend the
Agreement term prior to the end of the Agreement term then in effect.
2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work
upon issuance of a ❑■ Purchase Order ❑ ❑der.
3. STATEMENT OF WORK. The Contractor shall provide services in accordance
with the terms and conditions of 0 Request for Proposal (RFP) ❑ I atatie�
## 22- 9❑79including all Attachment(s), Exhibit(s) and Addenda and the
Contractor's proposal referred to herein and made an integral part of this
Agreement.
❑■ The Contractor shall also provide services in accordance with Exhibit A —
Scope of Services attached hereto.
Noe I of 15
Fixed Price Professional Service Agreement 2022_Ver.2
�O
3.1 This Agreement contains the entire understanding between the parties
and any modifications to this Agreement shall be mutually agreed upon in writing
by the Parties, in compliance with the County's Procurement Ordinance, as
amended, and Procurement Procedures in effect at the time such services are
authorized.
3.2 The execution of this Agreement shall not be a commitment to the
Contractor to order any minimum or maximum amount. The County shall order
items/services as required but makes no guarantee as to the quantity, number,
type or distribution of items/services that will be ordered or required by this
Agreement.
4. THE AGREEMENT SUM. The County shall pay the Contractor for the
performance of this Agreement based on Exhibit B- Fee Schedule, attached
hereto and the price methodology as defined in Section 4.1. Payment will be made
upon receipt of a proper invoice and upon approval by the County's Contract
Administrative Agent/Project Manager, and in compliance with Chapter 218, Fla.
Stats., otherwise known as the "Local Government Prompt Payment Act".
4.1 Price Methodology (as selected below):
❑■ Lump Sum (Fixed Price): A firm fixed total price offering for a project; the risks
are transferred from the County to the contractor; and, as a business practice there
are no hourly or material invoices presented, rather, the contractor must perform
to the satisfaction of the County's project manager before payment for the fixed
price contract is authorized.
[0-1 Time and Materials: The County agrees to pay the contractor for the amount
of labor time spent by the contractor's employees and subcontractors to perform
the work (number of hours times hourly rate), and for materials and equipment
used in the project (cost of materials plus the contractor's markup). This
methodology is generally used in projects in which it is not possible to accurately
estimate the size of the project, or when it is expected that the project
requirements would most likely change. As a general business practice, these
contracts include back-up documentation of costs; invoices would include number
of hours worked and billing rate by position (and not company (or subcontractor)
timekeeping or payroll records), material or equipment invoices, and other
reimbursable documentation for the project.
Rat
4.2 Any County agency may obtain services under this Agreement, provided
sufficient funds are included in their budget(s).
r`
Page 2 of 15 CAO
Fixed Price Professional Service Agreement 2022_Ver.2
4.3 Payments will be made for services furnished, delivered, and accepted,
upon receipt and approval of invoices submitted on the date of services or within
six (6) months after completion of the Agreement. Any untimely submission of
invoices beyond the specified deadline period is subject to non-payment under the
legal doctrine of "laches" as untimely submitted. Time shall be deemed of the
essence with respect to the timely submission of invoices under this Agreement.
4.4 The County, or any duly authorized agents or representatives of the County,
shall have the right to conduct an audit of Contractor's books and records to verify
the accuracy of the Contractor's claim with respect to Contractor's costs
associated with any Payment Application, Change Order, or Work Directive
Change.
.�, ...MI 1.1 MW.. .. . .. ... ..
5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the
performance of the Work. Collier County, Florida as a political subdivision of the
State of Florida, is exempt from the payment of Florida sales tax to its vendors
under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531 C.
tAC
Page 3 of 15
Fixed Price Professional Service Agreement 2022_Ver.2 ``
6. NOTICES. All notices from the County to the Contractor shall be deemed duly
served if mailed or emailed to the Contractor at the following:
Company Name: OMMAC Ltd.
Address: PO Box 316
Authorized Agent:
Attention Name & Title:
Telephone:
E-Mail(s):
West Malling, Kent, ME19 5XQ, United Kingdom
Oonagh McCullagh-Boyle, Managing Director
44-7802-420-750
Oonagh@ommac.co.uk
All Notices from the Contractor to the County shall be deemed duly served if mailed
or emailed to the County to:
Board of County Commissioners for Collier County, Florida
Division Name:
Division Director:
Address:
Administrative Agent/PM:
Telephone:
E-Mail(s):
Tourism
Paul Beirnes
266 N. Horseshoe Drive, Suite 105
Naples, Florida 34104
Paul Beirnes
(239) 252-4040
Paul.Beirnes@colliercountyfl.gov
The Contractor and the County may change the above mailing address at any time
upon giving the other party written notification. All notices under this Agreement
must be in writing.
7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as
creating a partnership between the County and the Contractor or to constitute the
Contractor as an agent of the County.
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all
permits necessary for the prosecution of the Work shall be obtained by the
Contractor. The County will not be obligated to pay for any permits obtained by
Subcontractors.
Payment for all such permits issued by the County shall be processed internally
by the County. All non -County permits necessary for the prosecution of the Work
shall be procured and paid for by the Contractor. The Contractor shall also be
solely responsible for payment of any and all taxes levied on the Contractor. In
addition, the Contractor shall comply with all rules, regulations and laws of Collier
County, the State of Florida, or the U. S. Government now in force or hereafter
adopted. The Contractor agrees to comply with all laws governing the
responsibility of an employer with respect to persons employed by the Contractor.
Page 4 of 15
Fixed Price Professional Service Agreement 2022_Ver.2 CA(
9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person
to use in any manner whatsoever, County facilities for any improper, immoral or
offensive purpose, or for any purpose in violation of any federal, state, county or
municipal ordinance, rule, order or regulation, or of any governmental rule or
regulation now in effect or hereafter enacted or adopted. In the event of such
violation by the Contractor or if the County or its authorized representative shall
deem any conduct on the part of the Contractor to be objectionable or improper,
the County shall have the right to suspend the Agreement of the Contractor.
Should the Contractor fail to correct any such violation, conduct, or practice to the
satisfaction of the County within twenty-four (24) hours after receiving notice of
such violation, conduct, or practice, such suspension to continue until the violation
is cured. The Contractor further agrees not to commence operation during the
suspension period until the violation has been corrected to the satisfaction of the
County.
10. TERMINATION. Should the Contractor be found to have failed to perform his
services in a manner satisfactory to the County as per this Agreement, the County
may terminate said Agreement for cause; further the County may terminate this
Agreement for convenience with a thirty (30) day written notice. The County shall
be the sole judge of non-performance.
In the event that the County terminates this Agreement, Contractor's recovery
against the County shall be limited to that portion of the Agreement Amount earned
through the date of termination. The Contractor shall not be entitled to any other
or further recovery against the County, including, but not limited to, any damages
or any anticipated profit on portions of the services not performed.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination
as to race, sex, color, creed or national origin or any other class protected by
federal or Florida law.
12. INSURANCE. The Contractor shall provide insurance as follows:
A. [■ Commercial General Liability: Coverage shall have minimum limits of
$1,000,000 Per Occurrence, $ 2,000,000 aggregate for Bodily Injury
Liability and Property Damage Liability. The General Aggregate Limit shall be
endorsed to apply per project. This shall include Premises and Operations;
Independent Contractors; Products and Completed Operations and Contractual
Liability.
r__W w
w _ w . w w _ .
ww-
--
-- - -
C. FM Workers' Compensation: Insurance covering all employees meeting
Statutory Limits in compliance with the applicable state and federal laws.
Page 5 of 15 CAO
Fixed Price Professional Service Agreement 2022_Ver.2
The coverage must include Employers' Liability with a minimum limit of
$ 500,000 for each accident.
D. ❑■ Professional Liability: Shall be maintained by the Contractor to ensure its
legal liability for claims arising out of the performance of professional services
under this Agreement. Contractor waives its right of recovery against County as
to any claims under this insurance. Such insurance shall have limits of not less
than $1,000,000 each claim and aggregate.
E- ❑ . Q^YeFage
E)f ^eF E)GGLIFFenee.
❑ �A6ates�ereall have Minimum limits of --
N-- ❑ ,
Special Requirements: Collier County Board of County Commissioners, OR,
Board of County Commissioners in Collier County, OR, Collier County
Government shall be listed as the Certificate Holder and included as an
"Additional Insured" on the Insurance Certificate for Commercial General
Liability where required. This insurance shall be primary and non-contributory with
respect to any other insurance maintained by, or available for the benefit of, the
Additional Insured and the Contractor's policy shall be endorsed accordingly.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor during the duration of this Agreement. The Contractor
shall provide County with certificates of insurance meeting the required insurance
provisions. Renewal certificates shall be sent to the County thirty (30) days prior
to any expiration date. Coverage afforded under the policies will not be canceled
or allowed to expire until the greater of: thirty (30) days prior written notice, or in
accordance with policy provisions. Contractor shall also notify County, in a like
manner, within twenty-four (24) hours after receipt, of any notices of expiration,
cancellation, non -renewal or material change in coverage or limits received by
Page 6 of 15 �+�Q
Fixed Price Professional Service Agreement 2022_Ver.2
Contractor from its insurer, and nothing contained herein shall relieve Contractor
of this requirement to provide notice.
Contractor shall ensure that all subcontractors comply with the same insurance
requirements that the Contractor is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the
Contractor shall defend, indemnify and hold harmless Collier County, its officers
and employees from any and all liabilities, damages, losses and costs, including,
but not limited to, reasonable attorneys' fees and paralegals' fees, whether
resulting from any claimed breach of this Agreement by Contractor, any statutory
or regulatory violations, or from personal injury, property damage, direct or
consequential damages, or economic loss, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the Contractor or anyone
employed or utilized by the Contractor in the performance of this Agreement. This
indemnification obligation shall not be construed to negate, abridge or reduce any
other rights or remedies which otherwise may be available to an indemnified party
or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of
Collier County.
13.1 The duty to defend under this Article 13 is independent and separate from the
duty to indemnify, and the duty to defend exists regardless of any ultimate liability
of the Contractor, County and any indemnified party. The duty to defend arises
immediately upon presentation of a claim by any party and written notice of such
claim being provided to Contractor. Contractor's obligation to indemnify and defend
under this Article 13 will survive the expiration or earlier termination of this
Agreement until it is determined by final judgment that an action against the County
or an indemnified party for the matter indemnified hereunder is fully and finally
barred by the applicable statute of limitations.
14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on
behalf of the County by the Tourism Division
15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest
and shall acquire no interest, either direct or indirect, which would conflict in any
manner with the performance of services required hereunder. Contractor further
represents that no persons having any such interest shall be employed to perform
those services.
16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the
following component parts, all of which are as fully a part of the Agreement as if
herein set out verbatim: Contractor's Proposal, Insurance Certificate(s), ❑■ Exhibit
A Scope of Services, Exhibit B Fee Schedule, W RFP/ ❑ 4T& ❑
# 22-7979
including Exhibits, Attachments and Addenda/Addendum, ❑ ,
and ❑■ Other Exhibit/Attachment: Exhibit C: Resolution 2006-40
r�
Page 7 of 15 (7AO
Fixed Price Professional Service Agreement 2022_Ver.2
17. APPLICABILITY. Sections corresponding to any checked box (E) will expressly
apply to the terms of this Agreement.
18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and
between the parties herein that this Agreement is subject to appropriation by the
Board of County Commissioners.
19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or
individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112,
Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as
amended, and County Administrative Procedure 5311. Violation of this provision
may result in one or more of the following consequences: a. Prohibition by the
individual, firm, and/or any employee of the firm from contact with County staff for
a specified period of time; b. Prohibition by the individual and/or firm from doing
business with the County for a specified period of time, including but not limited to:
submitting bids, RFP, and/or quotes; and, c. immediate termination of any
Agreement held by the individual and/or firm for cause.
20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees
to comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement,
including but not limited to those dealing with the Immigration Reform and Control
Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto,
as either may be amended; taxation, workers' compensation, equal employment
and safety including, but not limited to, the Trench Safety Act, Chapter 553, Florida
Statutes, and the Florida Public Records Law Chapter 119, if applicable, including
specifically those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated
as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF
PUBLIC RECORDS AT:
Division of Communications, Government and Public Affairs
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8999
Email: PublicRecordRequest colliercountyfl.gav
The Contractor must specifically comply with the Florida Public Records Law to:
Keep and maintain public records required by the public agency to
perform the service.
Page 8 of 15
Fixed Price Professional Service Agreement 2022_Ver.2 CAA'
2. Upon request from the public agency's custodian of public records,
provide the public agency with a copy of the requested records or allow
the records to be inspected or copied within a reasonable time at a cost
that does not exceed the cost provided in this chapter or as otherwise
provided by law.
3. Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as
authorized by law for the duration of the contract term and following
completion of the contract if the Contractor does not transfer the records
to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency
all public records in possession of the Contractor or keep and maintain
public records required by the public agency to perform the service. If the
Contractor transfers all public records to the public agency upon
completion of the contract, the Contractor shall destroy any duplicate
public records that are exempt or confidential and exempt from public
records disclosure requirements. If the Contractor keeps and maintains
public records upon completion of the contract, the Contractor shall meet
all applicable requirements for retaining public records. All records stored
electronically must be provided to the public agency, upon request from
the public agency's custodian of public records, in a format that is
compatible with the information technology systems of the public agency.
If Contractor observes that the Contract Documents are at variance therewith, it
shall promptly notify the County in writing. Failure by the Contractor to comply with
the laws referenced herein shall constitute a breach of this Agreement and the
County shall have the discretion to unilaterally terminate this Agreement
immediately.
21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful Contractor extending the pricing, terms and
conditions of this solicitation or resultant Agreement to other governmental entities at
the discretion of the successful Contractor.
22. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement
shall remain in effect.
23. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to
this Agreement in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures.
24. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes between the parties, the parties shall make a
good faith effort to resolve any such disputes by negotiation. The negotiation shall be
attended by representatives of Contractor with full decision -making authority and by
County's staff person who would make the presentation of any settlement reached
during negotiations to County for approval. Failing resolution, and prior to the
Page 9 of 15 %-,
Fixed Price Professional Service Agreement 2022_Ver.2 CAP
commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before
an agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation
shall be attended by representatives of Contractor with full decision -making authority
and by County's staff person who would make the presentation of any settlement
reached at mediation to County's board for approval. Should either party fail to submit
to mediation as required hereunder, the other party may obtain a court order requiring
mediation under section 44.102, Fla. Stat.
25. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate
federal or state courts in Collier County, Florida, which courts have sole and exclusive
jurisdiction on all such matters.
■❑ AGREEMENT STAFFING. The Contractor's personnel and management to be
utilized for this Agreement shall be knowledgeable in their areas of expertise. The
County reserves the right to perform investigations as may be deemed necessary to
ensure that competent persons will be utilized in the performance of the Agreement.
The Contractor shall assign as many people as necessary to complete required
services on a timely basis, and each person assigned shall be available for an amount
of time adequate to meet required services.
27. [■ ORDER OF PRECEDENCE. In the event of any conflict between or among the
terms of any of the Contract Documents, the terms of solicitation the Contractor's
Proposal, and/or the County's Board approved Executive Summary, the Contract
Documents shall take precedence.
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Page 10 of 15 ! �`
Fixed Price Professional Service Agreement 2022_Ver.2 CAO
.. .. ... . .. . .. .. .. w. .... ... T
28. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer
this Agreement, or any part herein, without the County's consent, shall be void. If
Contractor does, with approval, assign this Agreement or any part thereof, it shall
require that its assignee be bound to it and to assume toward Contractor all of the
obligations and responsibilities that Contractor has assumed toward the County.
29. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management
Division for all employees that shall provide services to the County under this
Agreement. This may include, but not be limited to, checking federal, state and local
law enforcement records, including a state and FBI fingerprint check, credit reports,
education, residence and employment verifications and other related records.
Contractor shall be required to maintain records on each employee and make them
available to the County for at least four (4) years. All of Contractor's employees and
subcontractors must wear Collier County Government Identification badges at all times
while performing services on County facilities and properties. Contractor ID badges
are valid for one (1) year from the date of issuance and can be renewed each year at
no cost to the Contractor during the time period in which their background check is
valid, as discussed below. All technicians shall have on their shirts the name of the
contractor's business.
The Contractor shall immediately notify the Collier County Facilities Management
Division via e-mail (DL-FMOPS@colliergov.net) whenever an employee assigned to
Collier County separates from their employment. This notification is critical to ensure
the continued security of Collier County facilities and systems. Failure to notify within
four (4) hours of separation may result in a deduction of $500 per incident.
(Intentionally left blank -signature page to follow)
Page 11 of 15
Fixed Price Professional Service Agreement 2022_Ver.2
IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have
executed this Agreement on the date and year first written above.
ATTEST, BOARD OF COUNTY COMMISSIONERS
• _ % COLLIER COUNTY, FLORIDA
Crys#1C• tinzel, Cleii ,gf the Circuit
Courtt►ct brriptller."
By: ` . ��LjLBy:
' y Rick LoCastro Chair
Dated:` i I `
(SE I)' t a's to CK
16. signature 4
Contractor's Witnesses:
Contractor's First Witnes
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Print Name
OMMAC Ltd.
Contractor
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Page 12 or is
Fixed Price Professional Service Agreement 2022 Ver.2 O
D
O
Exhibit A
Scope of Services
❑ following this page (containing page/s)
❑ this exhibit is not applicable
Page 13 of 15 I "w"`
Fixed Price Professional Service Agreement 2022_Ver.2 C NO
Request for Proposal (RFP) #22-7979
"Tourism International Representation- UK and Ireland Market"
Exhibit A
Scope of Services
BACKGROUND
The Naples, Marco Island, Everglades Convention and Visitors Bureau ("CVB") is the official destination
marketing organization for Collier County. The County covers a large geographic area and has a diversified
tourism product that includes beaches, shopping, Sports and Eco-tourism and convention opportunities. For
more background information on the Naples, Marco Island, Everglades Convention & Visitors Bureau please
visit www.,oaradisecoast.com.
DETAILED SCOPE OF WORK
Full-time representation services with an experienced International Tourism Representation firm for the
United Kingdom and Ireland market.
Services Required:
Develop an annual destination marketing plan that is implemented monthly for all services covered
under the agreement.
2. Coordination of Public Relations efforts with in -country media.
3. Manage social media services related to in -country communications with trade, media and
consumers.
4. Provide a dedicated phone, fax and e-mail address for the Naples, Marco Island, Everglades CVB.
5. Translation services as needed or required.
6. Contract and maintain storage of promotion materials and distribution services as necessary.
7. Monthly reports will be submitted to the CVB by the loth of the following month, outlining
activities per country with future activity projections and market overviews.
8. Travel Trade Activities: The following are travel trade marketing activities which the successful
firm will perform:
a. Participation in trade and consumer trade shows & events in country, surrounding areas and
in the US as necessary.
b. Regular communication and destination updates to tour operators, travel agents and media.
c. Organize, conduct, or participate in travel trade and media familiarization trips to and within
Southwest Florida.
d. Conduct travel trade training and sales calls to tour operators, airlines, and other related
organizations in -country and surrounding areas.
e. Assist the CVB and its U.S. based marketing partners and agencies with trade and consumer
promotions.
f. Assist with the International Tourism marketing promotions and advertising related
Page 1 of 2
Exhibit A — Scope of Services
Request for Proposal (RFP) #22-7979
"Tourism International Representation- UK and Ireland Market"
activities to maximize the CVB budget.
g. Fulfillment of inquiries for CVB publications/literature to trade & consumers via both
Florida based and in -country fulfillment facilities.
h. Pre-screen and forward travel trade and media leads to the CVB which result from above -
mentioned activities.
i. Develop and fulfill requests from media and organize and work with CVB in-house PR team
on familiarization trips for journalists.
j. Maintain close working relationships with Visit Florida, Brand USA and other tourism
industry associations, including Visit USA organizations.
k. Create and maintain an up-to-date country by country trade, media, and consumer database
for periodic distribution of destination information.
9. Pre -approved expenses related to the various services will be invoiced at cost monthly as follows:
a. Advertising, if necessary, will be billed at net cost (no markup) to the CVB's
advertising agency of record.
b. Travel expenses such as air, auto rental, hotels, entertainment, and meals will be billed to
the CVB at net cost. Air, train travel to be at lowest available coach fare.
c. Out of pocket expenses such as storage, printing, courier expenses, parking, phone, and fax
will be billed monthly at cost.
d. A monthly service fee will be invoiced each month to cover all representation services
including employee time and other related costs and all basic office operating expenses
except as indicate above as out-of-pocket expenses.
10. Representation services are desired to support the CVB's efforts to attract visitors to our area.
The CVB's brand is relatively new to the International Tourism market so the selected
representation company must maintain and build that brand awareness.
11. Objectives the successful representation companies will be asked to accomplish the following:
a. Increase average length of stay and repeat visitation from the assigned region.
b. Increase the number of hotel room nights from the assigned markets.
c. Grow the number of CVB partners listed in tour operator catalogs and online
programs in the assigned region.
d. Grow the number of visitors and their spending from the markets represented.
e. Grow the use of social media channels to interact with our destination.
12. Services requested from the successful vendor will be for sales, public relations, trade shows, travel
industry training, promotions, social media and other services required to showcase the tourism
attributes of the Naples, Marco Island, Everglades area of Florida.
Page 2 of 2
Exhibit A — Scope of Services `"
Exhibit B
Fee Schedule
following this page (pages 1 through 2 )
Page 14 of 15
Fixed Price Professional Service Agreement 2022_Ver.2
Request for Proposal (RFP) 422-7979
"Tourism International Representation- UK and Ireland Market"
Exhibit B
FEE SCHEDULE
Pre -approved expenses related to the various services will be invoiced on a monthly basis as follows:
a. Advertising, if necessary, will be billed at net cost (no markup) to the CVB's advertising
agency of record.
b. Travel expenses such as air, auto rental, hotels and meals will be billed to the CVB at net cost.
Air, train travel to be at lowest available coach fare.
c. Out of pocket expenses such as storage, printing, courier expenses, parking, phone and fax
will be billed monthly at cost.
d. Service fee will be invoiced monthly to cover all employee time and other costs and all basic
office operating expenses except as indicated above as out-of-pocket expenses.
Additional expenditures must be authorized by the County by written Change Order to this
Agreement executed by the parties.
Description
Fees
1
Flat Annual Fixed Price (paid monthly in equal
$120,000 -Lump Sum
installments
2
Reimbursable Expenses - Office
$ included in the flat annual
fixed price above
3
Reimbursable Expenses — Travel
$19,000 (T&M NTE)
4
Reimbursable Expenses —
$11,000 (T&M NTE)
Registration/Membership/Brochure Distribution
5
Reimbursable Expenses —
$38,000 (T&M NTE)
Miscellaneous/PR/Social Media/Marketing &
Promotions
6
Reimbursable Expenses - Contractor's Event(s)
$12,000 (T&M NTE)
1. The Flat Annual Fixed Price for activities for the County shall be United States (U.S.) ten
thousand dollars ($10,0000) per month, shall be billed monthly in advance by Contractor.
2. Administrative and office costs are included in the above mentioned Flat Annual Fixed Price,
including: stationery, insurance and rent for the sales office. The Flat Annual Fixed Price does
not include the cost of. communication/phone; postage/mailings; printing and giveaways related
to the promotion of the County; travel by car, train, or air for regular sales calls to agents and
operators, educational trips and trade shows. The Flat Annual Fixed Price does not include the
cost of airfares or any travel in addition to the agreed upon sales calls activity. The Flat Annual
Fixed Price is agreed to at the exchange rate of £1 British Pound (GBP) _ $1.21U.S. Dollar.
Should the exchange rate fluctuate more than 10% by reference to the reference rate, the Flat
Annual Fixed Price will be renegotiated commencing the next month.
Page 1 of 2
3. The cost of travel, entertainment, conversion fees or losses, wire fees and any other bank
related charges for conversion of U.S. dollars to GBP will be billed separately at net cost,
with no markup, after approval by the CVB Executive Director at the then current exchange
rate on the date of invoice. The travel and additional expenses invoice will be converted into
U.S. dollars and paid in U.S. dollars.
4. Miscellaneous expenses will be billed at net cost with no mark-up and covers all various
mailings costs (e-newsletter and print), production of giveaways and promotional printing.
5. Contractor event expenses will cover participation at Contractor's own Dinner Events and
expenses will be billed at net cost with no mark-up.
6. OMMAC will NOT charge VAT (i.e. UK Value Added Tax - 20%) on any
transactions or third party invoicing, ensuring Collier County's spend and budget is
fully maximized.
7. As an integral element of OMMAC's proposal, we will extend our services to cover the
French, Italian and Scandinavian markets on a reactive basis adding value to the CVB
investment and maximizing budget.
8. Travel reimbursable expenses shall be in accordance with Collier County Resolution
No. 2006.40, as amended, and attached as Exhibit C of the Agreement.
Page 2 of 2
Description:
Other Exhibit/Attachment
EXHIBIT C: Resolution 2006-40
■❑ following this page (pages 1
❑ this exhibit is not applicable
through 4 )
Page 15 of 15
Fixed Price Professional Service Agreement 2022_Ver.2
kir MINI J kVK TKAVEL EXPENSES FOR PERSONS
CONDUCTING OFFICIAL TOURISM BUSINESS AND
SUPERSEDING RESOLUTION NO.2004-370.
WHEREAS, it is the intent of Collier County to reimburse Tourism Department employees and
agents under contract with Collier County for travel on official tourism business in accordance with
Section 125,0104, Florida Statutes, and Section 112.061, Florida Statutes; and,
WHEREAS, all authorized travel expenses will be reimbursed to County Tourism Department
employees or to employees of companies or individuals contracted for tourism services on behalf of the
County at the actual expense; and,
WHEREAS, the Board of County Commissioners has the legal authority to adopt a resolution
authorizing the expenditure of County funds for valid and proper public purposes.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the expenditure of funds for any and all
travel by Tourism Department employees and authorized agents under contract with Collier County are as
follows:
A. APPROVAL REQUIRED. All travel for Tourism Department staff and authorized agents
under contract must be authorized and approved by the Tourism Department Director, and by
the County Manager for the Tourism Department Director, and funds must be available in the
approved Tourism Department Budget. Those travel events that are not covered in the
budgeted or contingencies categories in the Tourism Department Budget must be presented to
the Tourist Development Council and Board of County Commissioners for approval.
The Board of County Commissioners must approve travel by authorized persons not employed
or under contract by the County who are called upon to contribute time and services as
consultants or advisors or participants for travel on County tourism business.
All travel reimbursements require receipts.
B. DOMESTIC TRAVEL.
1. Common Carrier. Travel shall be booked at the best available coach price.
2. Ground Transportation. Taxi, shuttle and public transportation shall be reimbursed at actual
cost including up to a 15% gratuity. Rental car use shall be booked or reimbursed for
domestic travel at best compact rate available. Travelers shall use the rental car company
holding the county bid, where available.
3. Meals. Meals shall be reimbursed at actual cost plus gratuity up to 15%, if not included in
bill, and up to 20%, if included in bill, for groups or special menus or events. Continental
breakfasts, snacks, drinks or other small incidental food items provided under a registration
fee will not be considered a provided meal and a full meal substitute would be reimbursable
at actual cost.
4. Accommodations/Lodging. In -state travel outside 50 miles of office location is
reimbursable at actual cost for single occupancy at the best available rate or at the
headquarters hotel.
Travel within 50 miles of the office — Accommodations expense reimbursement must be
authorized by the Tourism Director if travel to home after the daily activities is deemed
unsafe, or supervision of guests being entertained is necessary.
Travel to destinations within Florida is tax exempt for accommodations. Travelers shall < .-
supply the hotel/motel with a Florida Sales Tax Exemption Certificate when checking in.
Reimbursable expenses include tolls, ferry fares, tuxedo and costume rental, parking fees,
charges for business telephone calls, including cell phone roaming charges, facsimiles, or high
speed internet access charges for use of computer, actual mileage reimbursement at the current
Collier County rate, mandatory valet parking, including a 15% gratuity, hotel resort fees, tips to
bellmen, parking attendants, and shuttle drivers, charges for changes in travel dates or departure
times for airline ticket and hotel accommodations if pre approved by the Tourism Director or
County Manager, laundry and dry cleaning charge for travel of five (5) or more days. Business
association, trade association, tourism industry association, Chamber of Commerce meetings,
or event expenses are authorized for payment or reimbursement if subject matter is tourism
related.
C. TRAVEL IN FOREIGN COUNTRIES.
Foreign travel will be conducted in compliance with federal standards detailed in the
publication, "Standardized Regulations (Government Civilians, Foreign Areas)".
1. Common Carrier. Travel shall be booked at the best available coach price.
2. Ground Transportation. Taxi, shuttle and public transportation shall be reimbursed at actual
cost with receipt including up to a 15% gratuity. Rental car use shall be booked or
reimbursed at best compact rate available.
3. Meals. Meals shall be reimbursed at actual cost plus gratuity up to 15%, if not included in
bill, and up to 20%, if included in bill, for groups or special menus or events. Continental
breakfasts, snacks, drinks or other small incidental food items provided under a registration
fee will not be considered a provided meal and a full meal substitute would be reimbursable
at actual cost.
4. Accommodations/Lodging. Reimbursable for actual cost for single occupancy at the best
available rate or at the headquarters hotel.
Expenses for the use of in -room dispensers or movies are not reimbursable.
5. Other expenses.
Reimbursable expenses include tolls, ferry fares, tuxedo and costume rentals, parking fees,
foreign currency exchange fees, travelers checks fees, maps, charges for business telephone
calls, including access, air time and phone rental charges for cell phones, facsimiles, or
high speed internet access charges for use of computer, actual mileage reimbursement at
the current Collier County rate, mandatory valet parking, including a 15% gratuity, hotel
resort fees, tips to bellmen, parking attendants, and shuttle drivers, charges for changes in
travel dates or departure times for airline ticket and hotel accommodations with prior
approval of the Tourism Director or County Manager, laundry and dry cleaning charge for
travel of five (5) or more days.
D. TRAVEL INVOLVING TRADE SHOWS / CONVENTIONS / TOURISM INDUSTRY AND
ASSOCIATION MEETINGS.
Expenses related to attendance at trade shows, conventions, association and tourism industry
meetings, sales meetings and receptions and events are authorized for payment or
reimbursement at actual cost pursuant to this Resolution depending on whether the travel is
foreign or domestic.
Pursuant to Section 125.0104, Florida Statutes, registration fees for Tourism Department
employees and authorized agents under contract with Collier County shall be paid in advance
by County check or credit card or be paid by reimbursement.
vJ ...v -.- ...v -J ---I Vl VtLlV1 LVULL0111 V1r:,amzL aL1V11J Vl
agencies including, but not limited to, entertaining travel writers, journalists, travel agents, tour
operators, airlines, travel consultants, wholesalers, consolidators, meeting planners, consumers,
dignitaries and VIP's from foreign countries or anyone who can bring, direct or encourage
travel or publicity to Collier County. (Collectively or singularly referred to as "Tourism
Promoters").
Expenses such as meals for County employees who attend a function with Tourism Promoters
in an official capacity are authorized to be included in the total cost of the function for payment
or reimbursement.
1. Meals. Meals include food and beverages associated with meetings, dinners, promotions,
cocktail parties and similar events, whether catered or provided by Collier County or other
tourism organizations or agencies, at a facility or private location. Gratuities up to 15%, if
not included in the bill, or up to 20%, if included in the bill, for groups or special menus or
events are authorized for payment or reimbursement. Gratuities on discounted or
complimentary meals are authorized as calculated on the full fair market price of the meals
up to 20%. County employees must follow the County Ethics Policy covering acceptance
of discounted or complimentary meals.
2. Alcoholic Beverages. The cost of alcoholic beverages is authorized for payment or
reimbursement for entertainment purposes for Tourism Promoters. The cost of alcoholic
beverages for County employees is not reimbursable.
Gifts. Tokens of appreciation and mementos of Collier County given to Tourism Promoters
are authorized for payment or reimbursement at actual cost.
4. Transportation. Expenses for vans, limousines, buses or automobiles to transport Tourism
Promoters are authorized for payment or reimbursement.
Accommodations. Expenses to house Tourism Promoters are authorized for
payment or reimbursement at actual cost.
6. Entertainment. Expenses to entertain convention, meeting, trade show or familiarization
tour attendees. Examples of these entertainment expenses include, but are not limited to
the costs for singers, dancers, magicians, astrologers, chefs, musicians, pageant winners,
clowns, fisherman, animal trainers or massage therapists. These entertainment expenses
serve a valid public purpose and are authorized for payment or reimbursement.
F. COUNTY PURCHASING CARD USE.
The Collier County Purchasing Card may be used by Tourism Department staff for all travel,
entertainment and registrations including the cost of restaurant meals. The Purchasing Cards
issued to each Tourism Department staff member will have a single transaction limit of $2,000
and a maximum monthly spending limit of $10,000.
G. PAYMENT BY ADVANCEMENT OR REIMBURSEMENT.
The County may pay by advancement or reimbursement, or a combination thereof, the costs of
per diem and incidental expenses of employees of the County and other authorized persons, for
foreign travel at the current rates as specified in the federal publication "Standardized
Regulations (Government Civilians, Foreign Areas)."
The County may also pay by advancement or reimbursement, or by a combination thereof, the
actual reasonable and necessary costs of travel, meals, lodging, and incidental expenses of
employees of the County and other authorized persons when meeting with travel writers, tour
brokers, or other persons connected with the tourist industry, and while attending or traveling in
connection with travel or trade shows.
This Resolution supersedes Resolution No. 2004-370.
DATED:y
ATTEs, r..
DWI HIE. BROCK, :Jerk
i rnan - s
s19A y,�l:�;.1 f.
Approved as to form and
legal sufficiency:
Colleen M. Greene
Assistant County Attorney
05-MCR-00087/2
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
By:
FRANK HALAS , Chairman
Item # Jcs1�
Agenda
Date �N
Co -per County
County Manager Operations
Procurement Services Division
February 8, 2024
Oonagh McCullagh-Boyle
OMMAC Ltd.
Crockwell, Back Lane, Tonbridge, TN11 9PP, UK
Via Email: oonagh(c_ommac.co.uk
RE: Contract Renewal for # 22-7979 "Tourism International Representation- UK and
Ireland Market"
Dear Mr/s. McCullagh-Boyle,
Collier County would like to renew the above contract under the same terms and conditions for
an additional one (1) year period in accordance with the renewal clause in the contract.
If you are agreeable, please indicate your intentions by providing the information requested below
and executing the acceptance section:
I am agreeable to renewing the above -referenced contract under the
same terms, conditions, and pricing as the existing contract.
I am not agreeable to the renewal of this contract.
By executing the section below, this contract will be effective from 3/30/2024 until 3/29/2025.
Acceptance of Contract Renewal
Company Name
OMMAC Ltd
Company Signature
Print Name
Oonagh McCullagh-Boyle
Signature Date
Procurement Services Division 3295 Tamiami Trail East. Naples. Florida 34112 239-252-8407
I I E
CO 7EY County
County Manager Operations
Procurement Services Division
Page 2 of 2
RE: Contract Renewal for # 22-7979 "Tourism International Representation- UK and
Ireland Market"
Updated Contact Information
(Only if addressee information on the first page is incorrect)
Contact Name
Telephone
Number
FAX Number
Email Address
Collier County will be transitioning to a new eProcurement solution (OpenGov) for publishing
solicitations and receiving vendor responses. Register your account early to begin receiving
email notifications for Collier County's bidding opportunities. We expect to go -live March 12.
2024. Registration is early and it is 100% free for vendors! For more information about how to
register, please see our help file here.
Please return this letter to the Procurement Services Division with your response no later than
2/1512024. You may email your response to email Renewals(cD-colliercountyfl.gov. If you have any
questions, you may contact me at 239-252-8407.
Respectfully,
Digitally signed by
a Srnka
Sandra Srnka Sate: 2024.0
Date: 2024.04.03 10:59:09
-04'00'
Sandra Srnka
Division Director — Procurement Services Division
C: John Melleky, CMO: Tourism
Procurement Services Division 3295 Tamiami Trail East. Naples. Florida 34112 239.252-8407
1IE
Board of County Commissioners
Collier County, Florida
By:
Chris Hall, Chairman
Approved as to Form and Legality:
M—kai I V J &�A�
Colleen M. Greene, Assistant County Attorney
By:
Attes
s
Attest:
Crystal,K. Kinzel, Clerk
Collier County
Contract Renewal or
Extension Request Form
CONTRACT RENEWAL OR EXTENSION REQUEST FORM
Contract #:
4600005706
Solicitation Title:
International Tourism Rtl
Name of Requester:
Claudia Wood
Division Name:
Tourism
Company Name:
OMMAC LTD
Name of Company Agent:
Oonagh McCullagh-Boy
Vendor Email:
oonagh@ommac.co.uk
Vendor Phone Number:
M: + 44 (0) 7802 420 7
Current Term:
3/30/23 - 3/29/25
Requested Term:
3/30/25 - 3/29/26
SECTION 1a. APPLICABLE TO RENEWAL
SECTION 1b. APPLICABLE TO EXTENSION
Fill out the Renewal section if there are renewals identified
Fill out the Extension section if no renewals are identified
and available per the contract.
in the contract or if all renewals have been exhausted.
Ex: 1-1 Yr. Renewal of 2
Ex: No Renewals/ Ext Available
❑ Request to Exercise 1St ❑ Renewal to Exercise an
❑ Request to Exercise Administrative Extension (180 days)
Renewal Evergreen
m Request to Exercise 2nd ❑ Renewal Includes Price
❑ Request Extension Beyond the Administrative Extension
Renewal Increase*
(180 days)
❑ Request to Exercise 3rd ❑ Increase Accepted by the
*If selecting this option, an Executive Summary must be
Renewal Division*
provided with this form.
❑ Request to Exercise 4th ❑ Other:
Renewal
*The original solicitation document and/or resultant contract
must contain a provision permitting price increases. Submit a
new request ticket for "Contract Amendment" with supporting
documentation accepted by the Division for any renewals with
Price Increases.
SECTION 2a. RENEWAL AFFIRMED
SECTION 21b. EXTENSION AFFIRMED
Project Manager/Contract Agent affirms the Vendor meets
Project Manager/Contract Agent affirms the following
the following requirements:
requirements to extend:
m That the Contractor has performed in a satisfactory
❑ The extension period is identified in the original
manner.
solicitation document and/or resultant contract.
it The renewal is subject to the terms and conditions
❑ The extension period is for the same terms and
outlined in the initial contract. Cost and term
conditions.
modifications are addressed in the original solicitation
❑ The existing contract will be terminated upon issuance of
document and/or resultant contract.
the new contract without further notice.
That the renewal is done for a set period of time
❑ Any (non -blanket) Purchase Order that extends beyond
identified in the solicitation document and/or contract,
the expiration date of the original contract will survive
commencing at the end of the contract period.
and remain subject to the terms and conditions of that
contract until the completion or termination of the
Applicable only to Price Increases:
Purchase Order.
❑ The request for a price increase has been evaluated and
the supporting documentation justifies the request.
SECTION 3. APPROVALS
THE VENDOR HEREBY AGREES TO THE SAME TERMS AND CONDITIONS AND IS AN AUTHORIZED AGENT OF THE COMPANY
WITH THE AUTHORITY TO EXECUTE THIS FORM ON THE COMPANY'S BEHALF.
*If the signer is NOT an authorized agent listed on Sunbiz, please also submit a Corporate Resolution, Limited Power of
Attorney, Secretary's Certificate, or notarized letter from one of the listed principals giving that person signature authority.
Project Manager/ Contract Agent
Signature:
Name and Date:
Digitally signed by Claudia Wood
Claudia Wood
Claudia Wood
Date: 2024.12.05 15:56:33 -05'00'
Vendor —Authorized Signatory
Signature:
Name and Date:
Oonagh McCullagh-Boyle, December 04, 2024
Procurement Director or Designee's Name:
Signature:
Digitally signed by
Viviana Giarimoustas
GlarimoustasVlvlana GiarimoustasViviana
Date: 2025.02.11 14:10:09-05'00'
Procurement Use Only
m Approved Renewal Term
Approved Term:03/30/2025- 03/29/2026
❑ Approved Renewal Term with Price Increase
Approved Term:
❑ Renewal Term with Price Increase is subject to Board
Date Board Approved:
Approval
❑ Approved Administrative Extension Term
Approved Extension Term:
❑ Extension is subject to Board Approval
Date Board Approved Term:
Notes:
There are no renewals left, but 180-day extension available.
*This renewal requires board approval*
AFFIDAVIT REGARDING LABOR AND SERVICES
Effective July 1, 2024, pursuant to § 787.06(13), Florida Statutes, when a contract is executed, renewed, or extended
between a nongovernmental entity and a governmental entity, the nongovernmental entity must provide the
governmental entity with an affidavit signed by an officer or a representative of the nongovernmental entity under
penalty of perjury attesting that the nongovernmental entity does not use coercion for labor or services.
Nongovernmental Entity's Name:
OMM RL LT-D.
Address:
_NisS4 i3cLL b�A�; 5± � ROWS, UK
Phone Number:
-r SU2 Zo SG
Authorized Representative's Name:
()OMACi M c C:u _ L.i=
Authorized Representative's Title:
M 4 LrJD-:�Ec:Tc„
Email Address:
IOo L CM - 60 d Bk
AFFIDAVIT
I, _Lnagils M c i✓i llaG h - kN (R. (Name of Authorized Representative), as authorized representative attest
that 0M Art Prc- i; (Name of Nongovernmental Entity) does not use coercion for labor or
services as defined in § 787.06, Florida Statutes,
Under penalty of perjury, I declare that I have read the foregoing Affidavit and that the facts stated in it are true.
_ 2� ✓�nuncy �25
(Signature of —aut_@;rize4 representative) Date
STATE OF
COUNTY OF
Sworn to (or affirmed) and subscribed before me, by means of 111*ysical presence or ❑ online notarization this
day of J t1 , 20� by C.M,6 MjV,- go., LE (Name of Affiant), who produced his F
as ide a on. w �asspv�t
Notary Public (not re(uired when digital)
t,,A� `r is
Commission Eames
Personally Known ❑ OR Produced Identification
Type of Identification Produced: � �� /6 -t,%— C _�1_ �� 3 � (4- 6
Hamish Montgomery Fyfe
Notary Public
St Andrews, United Kingdom