Loading...
Agenda 03/10/2026 Item #16M 4 (The Chair to execute a 180-day administrative extension for Agreement No. 22-7980 “Tourism International Representation - Germany Market” with DiaMonde GmbH & Co KG)3/10/2026 Item # 16.M.4 ID# 2026-SOS Executive Summary Recommendation to approve and authorize the Chair to execute a 180-day administrative extension for Agreement No. 22-7980 "Tourism International Representation - Germany Market" with DiaMonde GmbH & Co KG under the current contract pricing, terms, and conditions, and make a finding that this action promotes tourism. OBJECTIVE: To administratively extend Agreement No. 22-7980 for 180 days for tourism representation services in Germany market which promotes Collier County as a worldwide visitor destination. CONSIDERATIONS: Collier County has been represented in Germany for 17 years by DiaMonde GmbH & Co KG based in Stuttgart, Baden-Wuerttemberg, Germany. Presence in that market has been beneficial in bringing German residents to Collier County. Over the course of this term and relationship, the German market has remained one of the top markets of international origin for Collier County. The representation in this market has attracted visitors via consumer direct initiatives, through education and relationships with tour operators and travel advisors about Florida's Paradise Coast region (Collier County). The representation also includes integrated marketing campaigns across multiple media platforms to locally amplify the reach of the campaigns. On March 14, 2023 (Agenda item I I.C.), the Board approved the award of Agreement No. 22-7980 for Tourism International Representation — Germany Market to DiaMonde GmbH & Co KG for one year and requested that the renewals be brought back to the Board for approval. On March 26, 2024 (Agenda item 111), the Board of County Commissioners approved the first of two one-year renewal options. On February 11, 2025 (Agenda Item 16.F.6), the Board approved the second of two one-year renewal options. On June 17, 2025, the Tourism Department submitted a draft of the RFP to finance and procurement. On October 17, 2025, procurement completed its process to send out the RFP. The RFP was open on October 23, 2025. The RFP closed on December 8, 2025, and is currently in procurement review so a selection committee can review the proposals. This 180-day extension is needed to maintain representation during the final stages of the RFP process. The contract is scheduled to end on March 14, 2026, and is now moving through the RFP process. Should the process extend past the termination date, the contractor has agreed to a 180-day extension with no rate increases. Under the Agreement, annual costs include a $120,000 fixed fee ($10,000 per month) and up to $60,000 in reimbursable travel, registration, and miscellaneous expenses, totaling $180,000. All reimbursable expenditures must receive Division Director approval in advance. This representation is vital for Collier County to remain competitive with other Florida markets. Currently, twenty-four (24) Florida markets have representation/offices in Europe, including our competitive set of areas - Tampa, St. Pete/Clearwater, Orlando, Bradenton, Sarasota, Lee County, Charlotte County, Palm Beach, Miami, and the Florida Keys. The number of hotel rooms booked by their top 20 tour operators was used as a metric to measure the effectiveness of the work completed by DiaMonde GmbH & Co KG. European visitors utilize tour operators for ease of travel to various locations in Florida and for the travel insurance provided. In 2019, the benchmark year (2020 and 2021 are not used due to the pandemic), 16,973 room nights were booked by the tour operators from the international region. In 2024, room nights grew to 23,193, and in 2025, the room nights decreased by 19.8% to 18,580 (This is due to geopolitical issues in the first quarter of 2025). County staff has estimated the tax collections to further measure the effectiveness of the firm for these room nights, utilizing the Average Daily Rate (ADR) obtained through STR data for the associated time frames. (Taxes = ADR Hotel Rooms Booked * 5%). STR data provides weekly information about hotels in Collier County. The firm surveys our local hotels and provides weekly data such as Average Daily Rates, Occupancy, and Hotel Revenue per person. In 2019, with an ADR of $237.43, the tax collected was $201,494.97; in 2024, the ADR was $349, and the tax collection 3/10/2026 Item # 16.M.4 ID# 2026-505 was $404,718. In 2025 we saw an ADR of $323.44 and a tax collection of $300,476. This represents a $25.8% decrease in tax collection due to geopolitical issues in Q1 2025. REGION 2019 2024 2025 % 2024 vs 2025 GERMANY 16,973 23,193 18,580 -19.8% TOTAL 16,973 23,193 18,580 -19.8% Avg ADR $237 $349 $323.44 -7.3% Est Tourist Tax $201,495 $404,718 $300,476 -25.8% Based on DiaMonde GmbH & Co KG's performance, County staff is recommending extending the Agreement for 180 days at the same pricing. A new agreement for these services is currently being solicited. Agreement 22-7980 will be terminated once a new agreement is fully executed. This item is consistent with the Collier County Strategic Plan in the Quality of Life Focus Area, with the objective to promote Collier County as an exceptional tourism destination. ADVISORY COMMITTEE: This item was approved by the Tourist Development Council on February 20, 2026, with a vote of 8-0. This item is consistent with the Collier County strategic plan objectives of promoting Collier County as an exceptional Tourism destination. FISCAL IMPACT: Funds for marketing services are provided in the FY26 Tourist Development Tax supported Tourism Promotion Fund (1101) budget. The annual contract budget is $180,000 for the German market. A purchase order was opened on October 26, 2025, in the amount of $90,000 for services until the current expiration date of March 13, 2026. The extension would allow for the remaining $90,000 of the annual budget to be committed via purchase order through September 9, 2026. GROWTH MANAGEMENT IMPACT: No Growth Management Impact LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. — CMG RECOMMENDATION(S): To approve and authorize the Chair to execute a 180-day administrative extension for Agreement No. 22-7980 "Tourism International Representation - Germany Market" with DiaMonde GmbH & Co KG under the current contract pricing, terms, and conditions, and make a finding that this action promotes tourism. PREPARED BY: Jay Tusa, Tourism Division Director, Claudia Wood, Global Sales Manager ATTACHMENTS: Final DiaMonde Contract Renewal Form 22-7980 Contract—DiaMonde FullyExec (1) 3/10/2026 Item # 16.M.4 ID# 2026-505 22-7980DiaMonde loft lYrRenewal 22-7980DiaMonde 2of2 lYrRenewal Collier County Procurement Services Contract Renewal or Extension Request Form Contract#: 46000U6495 Solicitation Title: m�emamnaim"a:ma"P-c"rm""Y Name of Requester: Krjstofer Lopez Division Name: Tourism Company Name: DiaMonde GmbH & Co KG Name of Company Agent: Natasa Manic Vendor Email: natasa@diamonde.de Vendor Phone Number: +49 711 91257610 Current Term: 10/7/25-3/13/26 Requested Term: 3/14126 - 9/10/26 Fill out the Renewal section if there are renewals identified and available per the contract. Ex: 1-1 Yr. Renewal of 2 ❑ Request to Exercise 1't ❑ Renewal to Exercise an Renewal Evergreen ❑ Request to Exercise 2nd ❑ Renewal Includes Price Renewal Increase* ❑ Request to Exercise 3rd ❑ Increase Accepted by the Renewal Division* ❑ Request to Exercise 4th ❑ Other: Renewal *The original solicitation document and/or resultant contract must contain a provision permitting price increases. Submit a new request ticket for "Contract Amendment" with supporting documentation accepted by the Division for any renewals with Price Increases. Project Manager/Contract Agent affirms the Vendor meets the following requirements: ❑ That the Contractor has performed in a satisfactory manner. ❑ The renewal is subject to the terms and conditions outlined in the initial contract. Cost and term modifications are addressed in the original solicitation document and/or resultant contract. ❑ That the renewal is done for a set period of time identified in the solicitation document and/or contract, commencing at the end of the contract period. Applicable only to Price Increases: ❑ The request for a price increase has been evaluated and the supporting documentation justifies the request. Fill out the Extension section if no renewals are identified in the contract or if all renewals have been exhausted. Ex: No Renewals/ Ext Available Request to Exercise Administrative Extension (180 days) ❑ Request Extension Be and the Administrative Extension (180 days) *If selecting this option, an Executive Summary must be provided with this form. Project Manager/Contract Agent affirms the following requirements to extend: O The extension period is identified in the original solicitation document and/or resultant contract. O The extension period is for the same terms and conditions. ❑O The existing contract will be terminated upon issuance of the new contract without further notice. O Any (non -blanket) Purchase Order that extends beyond the expiration date of the original contract will survive and remain subject to the terms and conditions of that contract until the completion or termination of the Purchase Order. SECTION 3. APPROVALS'I THE VENDOR HEREBY AGREES TO THE SAME TERMS AND CONDITIONS AND IS AN AUTHORIZED AGENT OF THE COMPANY WITH THE AUTHORITY TO EXECUTE THIS FORM ON THE COMPANY'S BEHALF. *If the signer is NOT an authorized agent listed on Sunbiz, please also submit a Corporate Resolution, Limited Power of Attorney, Secretary's Certificate, or notarized letter from one of the listed principals giving that person signature authority. Project Manager/ Contract Agent Signature: Name and Date:` Digitally signed by WoodClaudia Wood Claud1a Claudia Wood 11/4/2025 Date: 2025.11.0411:21:36-05'00' Vendor —Authorized Signatory Signature: Name and Date: NataSa ManlGiDigitalunterschriebenvonNatasaManic Datum: 2025.11.05 09:28:35 +01100' Procurement Director or Designee's Name: Signature: GiarlmoustasViviana Digitally signed by Glarlmoaslasvivlana Viviana GlarinnoustaS Data 2025,12.17 12:31:20 -05'00' Procurement Use Only ❑ Approved Renewal Term Approved Term: ❑ Approved Renewal Term with Price Increase Approved Term: ❑ Renewal Term with Price Increase is subject to Board Date Board Approved: Approval OApproved Administrative Extension Term Approved Extension Term: 03/14/26 - 09/10/26 ❑ Extension is subject to Board Approval P Date Board Approved Term: Notes: All extensions have been exhausted. Pending TDC and BCC Approval IICI7MIMIII1Iva ZKIIIJWIPa a BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: Dan Kowal, Chairman ATTEST: CRYSTAL K. KINZEL, CLERK By: Deputy Clerk Approved as to Form and Legality: Colleen Greene, Assistant County Attorney CAS AFFIDAVIT REGARDING LABOR ANU SERVICES AND CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED lafiective July I, 2024, pursuant to 787.0G(13), Florida Smwles, when a contract is executed, renewed, or extended bepveen a nongovernmental entity and a governmental entity, the nongovernmental entity must provide the governmental entity with an affidavit signed by an officer or a representative of the nongovernmental entity under penalty of perjury attesting that the nongovernmental entity dues not use coercion lirr labor or services. Effective January I, 2024, x governmental entity may not accept a bid on, a proposal for, or a reply to, or enter into, a contract with an entity which would grant the entity access to an individual's personal identifying information unless the entity provides the government with an affidavit signed by an officer or representative under penalty of perjury attesting that the entity does not meet any of the following criteria: (a) the entity is owned by the government of a foreign county of concern; (h) the government of a toicign country of concern has a controlling interest in the entity; or (c) the entity is organized under the Imes of or has its principal place of business in a foreign country of concern. Bt76ctive July I, 2025, when an entity extends or renews a contract with a governmental entity which would grmu the entiq' access to an individual's personal identifying information, die entity must provide the governments[ entity with an affidavit signed by an officer or representative of the entity under penalty of perjury attesting that the entity does not meet any of the criteria in paragraphs (2)(a)-(c), § 287.138, Florida Statutes, Nongovemmentul Entity's Namc: DiaMonde GmbH & Co KG Address: Bubenhaldemar, 53, 70469 Stuttgart, Germany Phone Number, +49 711 91257610 Authorized Representative's Name: Nalasa Manic Authorized Representative's Title: Managing Director & Owner Email Address: natasa@diamonde.de ), Naiaca Ntamc (Name of Authorized Representative), as authorized representative guest under penalty of perjury that DIaMOnde GmbH & CO. KG (Name of Nongovernmental Entity) does not: (I) use coercion for labor or services as defined in § 787.06, Florida Statutes, and (2) the nongovernmental entity is not (a) owned by a government ora. foreign country of concern, (b) that a foreign country orconeem does not have a controlling interest in the entity, and (c) that the entity is not organized under the laws of or has its principal place of business in a foreign country of concern, all as prohibited under § 287.138, Florida Statutes, nder penalty of perjury, I declare that 1 have read the lu/regoing Affidavit and that the facts stated in it are true. 10 �eCfUt0Lkex (Signature of auth trized rtpesscatatir Date S"I"ATE OF eaaemwuamamearu COUNTY OI: carmany worn to (or affirmed) and subscribed beforQ one, by means off physical presence or O online notarization this �l0 day of dPe , 2(I Q!" by � , Nt/aNl C__- (Name of A(Banq, who produced his Ptorida Driver's Liucnse as identification Notary Public �1 •,�<1_� Commission L'a:pires Personally Known ❑ OR Produced Identification S 'Type of Identification Produced: iaemuy care CONTRA[( RENEWALOR EXTENSION REQUEST FORM Version: 2025.1 �Ao FIXED FEE PROFESSIONAL SERVICE AGREEMENT # 22-7980 for Tourism International Representation - Germanv Market THIS AGREEMENT, made and entered into on this Hr day of iMcA--c-ti , 2023 , by and between DiaMonde e.K., a registered company in Germany , Registration No. HRA 722594 Stuttgart whose business address is Bubenhaldenstr. 53 70469 Stuttgart, Baden-Wuerttemberq, Germanv _ , (the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County"): WITNESSETH: The Agreement shall be for a one ( 1 ) year period, commencing ❑ upon the date of Board approval; e-r ❑ on , and terminating one ( 1 ) year(s) from that date or until all outstanding Purchase Order(s) issued prior to the expiration of the Agreement period have been completed or terminated. The County may, at its discretion and with the consent of the Contractor, renew the Agreement under all of the terms and conditions contained in this Agreement for two ( 2 ) additional one ( 1 ) year(s) periods. The County shall give the Contractor written notice of the County's intention to renew the Agreement term prior to the end of the Agreement term then in effect. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Contractor written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. 2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon issuance of a ❑■ Purchase Order ❑ Netiee4e44eceed ❑ Week D�r�. 3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the terms and conditions of 0 Request for Proposal (RFP) ❑ fnv4a4e� Bkl GDther # 22- 98❑ 0, including all Attachment(s), Exhibit(s) and Addenda and the Contractor's proposal referred to herein and made an integral part of this Agreement. ❑■ The Contractor shall also provide services in accordance with Exhibit A — Scope of Services attached hereto. Page 1 of 15 Fixed Price Professional Service Agreement 2022_Ver.3 S 3.1 This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 3.2 The execution of this Agreement shall not be a commitment to the Contractor to order any minimum or maximum amount. The County shall order items/services as required but makes no guarantee as to the quantity, number, type or distribution of items/services that will be ordered or required by this Agreement. 4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of this Agreement based on Exhibit B- Fee Schedule, attached hereto and the price methodology as defined in Section 4.1. Payment will be made upon receipt of a proper invoice and upon approval by the County's Contract Administrative Agent/Project Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act". 4.1 Price Methodology (as selected below): ❑■ Lump Sum (Fixed Price): A firm fixed total price offering for a project; the risks are transferred from the County to the contractor; and, as a business practice there are no hourly or material invoices presented, rather, the contractor must perform to the satisfaction of the County's project manager before payment for the fixed price contract is authorized. ❑■ Time and Materials: The County agrees to pay the contractor for the amount of labor time spent by the contractor's employees and subcontractors to perform the work (number of hours times hourly rate), and for materials and equipment used in the project (cost of materials plus the contractor's markup). This methodology is generally used in projects in which it is not possible to accurately estimate the size of the project, or when it is expected that the project requirements would most likely change. As a general business practice, these contracts include back-up documentation of costs; invoices would include number of hours worked and billing rate by position (and not company (or subcontractor) timekeeping or payroll records), material or equipment invoices, and other reimbursable documentation for the project. 4.2 Any County agency may obtain services under this Agreement, provided sufficient funds are included in their budget(s). Page Z of 15 Fixed Price Professional Service Agreement 2022_Ver.3 4.3 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of Iaches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 4.4 The County, or any duly authorized agents or representatives of the County, shall have the right to conduct an audit of Contractor's books and records to verify the accuracy of the Contractor's claim with respect to Contractor's costs associated with any Payment Application, Change Order, or Work Directive Change. 5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531 C. Page 3 of 15 Fixed Price Professional Service Agreement 2022_Ver.3 6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if mailed or emailed to the Contractor at the following: Company Name: DiaMonde e.K. Address: Bubenhaldenstr. 53 70469 Stuttgart, German Authorized Agent: Natasa Manic, Owner/Founder Attention Name & Title: Telephone: +49 711 91257610 E-Mail(s): www.diamonde.de All Notices from the Contractor to the County shall be deemed duly served if mailed or emailed to the County to: Board of County Commissioners for Collier County, Florida Division Name: Tourism Division Director: Paul Beirnes Address: 266 N. Horseshoe Drive, Suite 105 Naples, Florida 34104 Administrative Agent/PM: Paul Beirnes Telephone: (239) 252-4040 E-Mail(s): Paul. Beirnes colliercountyfl.gov The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Contractor. The County will not be obligated to pay for any permits obtained by Subcontractors. Payment for all such permits issued by the County shall be processed internally by the County. All non -County permits necessary for the prosecution of the Work shall be procured and paid for by the Contractor. The Contractor shall also be solely responsible for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Contractor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Contractor. Page 4 of 15 Fixed Price Professional Service Agreement 2022_Ver.3 c 4", 9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the Agreement of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be the sole judge of non-performance. In the event that the County terminates this Agreement, Contractor's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The Contractor shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin or any other class protected by federal or Florida law. 12. INSURANCE. The Contractor shall provide insurance as follows: A.❑ Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $ 2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. The General Aggregate Limit shall be endorsed to apply per project. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. RRIMMIRM C. ❑O Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. Page 5 of 15 Fixed Price Professional Service Agreement 2022_Ver.3 The coverage must include Employers' Liability with a minimum limit of $ 500,000 for each accident. D. ❑■ Professional Liability: Shall be maintained by the Contractor to ensure its legal liability for claims arising out of the performance of professional services under this Agreement. Contractor waives its right of recovery against County as to any claims under this insurance. Such insurance shall have limits of not less than $1,000,000 each claim and aggregate. peg-ee erne. F- ❑ of $ --euffepree- G_ 6- ❑ sGGLIFFe n ee. # ❑ ' peF i4- ❑ Special Requirements: Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government shall be listed as the Certificate Holder and included as an "Additional Insured" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Contractor's policy shall be endorsed accordingly. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Contractor during the duration of this Agreement. The Contractor shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County thirty (30) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: thirty (30) days prior written notice, or in accordance with policy provisions. Contractor shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non -renewal or material change in coverage or limits received by Page 6 of 15 Fixed Price Professional Service Agreement 2022_Ver.3. Contractor from its insurer, and nothing contained herein shall relieve Contractor of this requirement to provide notice. Contractor shall ensure that all subcontractors comply with the same insurance requirements that the Contractor is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Contractor, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Tourism Division 15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Contractor further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following component parts, all of which are as fully a part of the Agreement as if herein set out verbatim: Contractor's Proposal, Insurance Certificate(s), ■❑ Exhibit A Scope of Services, Exhibit B Fee Schedule, ❑■ RFP/ ❑ ❑ -; # 22-7980 including Exhibits, Attachments and Addenda/Addendum, ❑ subsequent quotes, and FE-1 Other Exhibit/Attachment: Exhibit C: Resolution 2006-40 Page 7 of 15 Fixed Price Professional Service Agreement 2022_Ver.3 �+ �� 17. APPLICABILITY. Sections corresponding to any checked box (M) will expressly apply to the terms of this Agreement. 18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any Agreement held by the individual and/or firm for cause. 20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Contractor is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended, as well as the requirements set forth in Florida Statue, §448.095; taxation, workers' compensation, equal employment and safety including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119, if applicable, including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Division of Communications, Government and Public Affairs 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8999 Email: PubiicRecordReguest@_colIiercountyfl.gov The Contractor must specifically comply with the Florida Public Records Law to: Page 8 of 15 Fixed Price Professional Service Agreement 2022_Ver.3 ovc` 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful Contractor extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful Contractor. 22. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 23. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. 24. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision -making authority and by Page 9 of 15 Fixed Price Professional Service Agreement 2022_Ver.3 County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision -making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 25. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. am ra ❑■ AGREEMENT STAFFING. The Contractor's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the Agreement. The Contractor shall assign as many people as necessary to complete required services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet required services. 27. ❑■ ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of solicitation the Contractor's Proposal, and/or the County's Board approved Executive Summary, the Contract Documents shall take precedence. Page 10 of 15 Fixed Price Professional Service Agreement 2022_Ver.3 (�� 28. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward the County. 29. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident. (Intentionally left blank -signature page to follow) Page 11 of 15 Fixed Price Professional Service Agreement 2022_Ver.3 IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have executed this Agreement on the date and year first written above. ATTEST: Ciystal'K. Kinzel, Cterof the Circuit Court anq Compfrollet. s M Dated: (S CUM10%,LUI a •runcaaca. Con cTo First Witness �3oe�-- Contractor' Second Witness lo- TType/print witness namet Approved as to Form and Legality: _ oun A orney� rint Name BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: Rick LoCastro , Chairman DiaMonde e.K. Contractor (�o — By: 1 �, _ Signature Ti Type/print signature and titleT Page 12 of 15 Fixed Price Professional Service Agreemc a 2022 Vec3 S Exhibit A Scope of Services ❑■ following this page (containing 2 page/s) ❑ this exhibit is not applicable Page 13 of 15 Fixed Price Professional Service Agreement 2022_Ver.3 T y-. Request for Proposal (RFP) # 22-7980 "Tourism International Representation — Germany Market" EXHIBIT A SCOPE OF SERVICES BACKGROUND The Naples, Marco Island, Everglades Convention and Visitors Bureau ("CVB") is the official destination marketing organization for Collier County. The County covers a large geographic area and has a diversified tourism product that includes beaches, shopping, Sports and Eco-tourism and convention opportunities. For more background information on the Naples, Marco Island, Everglades Convention & Visitors Bureau please visit www.paradisecoast.com. DETAILED SCOPE OF WORK Full-time representation services with an experienced International Tourism Representation firm for the Germany market. Services Required: l . Develop an annual destination marketing plan that is implemented monthly for all services covered under the agreement. 2. Coordination of Public Relations efforts with in -country media. 3. Manage social media services related to in -country communications with trade, media and consumers. 4. Provide a dedicated phone, fax and e-mail address for the Naples, Marco Island, Everglades CVB. 5. Translation services as needed or required. 6. Contract and maintain storage of promotion materials and distribution services as necessary. 7. Monthly reports will be submitted to the CVB by the 1 Oth of the following month, outlining activities per country with future activity projections and market overviews. 8. Travel Trade Activities: The following are travel trade marketing activities which the successful firm will perform: a. Participation in trade and consumer trade shows & events in country, surrounding areas and in the US as necessary. b. Regular communication and destination updates to tour operators, travel agents and media. c. Organize, conduct, or participate in travel trade and media familiarization trips to and within Southwest Florida. d. Conduct travel trade training and sales calls to tour operators, airlines, and other related organizations in -country and surrounding areas. e. Assist the CVB and its U.S. based marketing partners and agencies with trade and consumer promotions. f. Assist with the International Tourism marketing promotions and advertising related activities to maximize the CVB budget. Page 1 of 2 Exhibit A — Scope of Services Request for Proposal (RFP) # 22-7980 "Tourism International Representation — Germany Market" g. Fulfillment of inquiries for CVB publications/literature to trade & consumers via both Florida based and in -country fulfillment facilities. h. Pre-screen and forward travel trade and media leads to the CVB which result from above - mentioned activities. i. Develop and fulfill requests from media and organize and work with CVB in-house PR team on familiarization trips for journalists. j. Maintain close working relationships with Visit Florida, Brand USA and other tourism industry associations, including Visit USA organizations. k. Create and maintain an up-to-date country by country trade, media, and consumer database for periodic distribution of destination information. 9. Pre -approved expenses related to the various services will be invoiced at cost monthly as follows: a. Advertising, if necessary, will be billed at net cost (no markup) to the CVB's advertising agency of record. b. Travel expenses such as air, auto rental, hotels, entertainment, and meals will be billed to the CVB at net cost. Air, train travel to be at lowest available coach fare. c. Out of pocket expenses such as storage, printing, courier expenses, parking, phone, and fax will be billed monthly at cost. d. A monthly service fee will be invoiced each month to cover all representation services including employee time and other related costs and all basic office operating expenses except as indicate above as out-of-pocket expenses. 10. Representation services are desired to support the CVB's efforts to attract visitors to our area. The CVB's brand is relatively new to the International Tourism market so the selected representation company must maintain and build that brand awareness. 11. Objectives the successful representation companies will be asked to accomplish the following: a. Increase average length of stay and repeat visitation from the assigned region. b. Increase the number of hotel room nights from the assigned markets. c. Grow the number of CVB partners listed in tour operator catalogs and online programs in the assigned region. d. Grow the number of visitors and their spending from the markets represented. e. Grow the use of social media channels to interact with our destination. 12. Services requested from the successful vendor will be for sales, public relations, trade shows, travel industry training, promotions, social media and other services required to showcase the tourism attributes of the Naples, Marco Island, Everglades area of Florida. Page 2 of 2 Exhibit A — Scope of Services Exhibit B Fee Schedule following this page (pages 1 through Page 14 of 15 Fixed Price Professional Service Agreement 2022_Ver.3 Request for Proposal (RFP) 422-7980 "Tourism International Representation- Germany Market" Exhibit B FEE SCHEDULE Pre -approved expenses related to the various services will be invoiced on a monthly basis as follows: a. Advertising, if necessary, will be billed at net cost (no markup) to the CVB's advertising agency of record. b. Travel expenses such as air, auto rental, hotels and meals will be billed to the CVB at net cost. Air, train travel to be at lowest available coach fare. c. Out of pocket expenses such as storage, printing, courier expenses, parking, phone and fax will be billed monthly at cost. d. Service fee will be invoiced monthly to cover all employee time and other costs and all basic office operating expenses except as indicated above as out-of-pocket expenses. Additional expenditures must be authorized by the County by written Change Order to this Agreement executed by the parties. Description Fees 1 Flat Annual Fixed Price (paid monthly in equal installments) $120,000 -Lump Sum 2 Reimbursable Expenses - Office $ included in the flat annual fixed price above 3 Reimbursable Expenses — Travel $17,000 T&M NTE 4 Reimbursable Expenses - Registration $38,000 T&M NTE 5 Reimbursable Expenses - Miscellaneous $5,000 T&M NTE 6 Contractor's Events $0 free of charge FOC 1. The Flat Annual Fixed Price for activities for the County shall be United States (U.S.) ten thousand dollars ($10,000) per month, shall be billed monthly in advance by Contractor. 2. Administrative and office costs are included in the above mentioned the Flat Annual Fixed Price including: cost of communication, stationery, daily postage and printing for the sales office. The Flat Annual Fixed Price is agreed to at the exchange rate of €1 Euro = $1.02 U.S. Dollars. Should the exchange rate fluctuate more than 10%, the Flat Annual Fixed Price will be renegotiated. Page 1 of 2 Exhibit B- Fee Schedule Request for Proposal (RFP) 422-7980 "Tourism International Representation- Germany Market" 3. The cost of travel and entertainment will be billed at net cost, with no mark-up, separately to the Flat Annual Fixed Price in arrears, after approval by the CVB Executive Director or his designee at the then current exchange rate on the date of invoice. The travel and additional expenses invoice will be converted into U.S. dollars and paid in U.S. dollars. A per diem charge applies as follows: Germany: €28 per day of travel Netherlands: €47 per day of travel Belgium: €42 per day of travel Austria: €40 per day of travel Switzerland: €64 per day of travel Luxemburg: €47 per day of travel France: €58 per day of travel (Official German per diem rates for travel) Mileage will be reimbursed at a rate of U.S. $ 0.625 per mile. Sales agent functions as requested in writing by the County, will be in addition to the fees above and billed separately, upon agreement with the County. Co-op promotion costs will be invoiced independently of fees and other expenses and should not be incurred without the CVB Executive Director or his designee's prior written approval. 4. All expenses and costs incurred will be billed to Collier County at net cost with NO mark-up. 5. Travel reimbursable expenses shall be in accordance with Collier County Resolution No. 2006.40, as amended, and attached as Exhibit C of the Agreement. Page 2 of 2 Exhibit B- Fee Schedule Description: Other Exhibit/Attachment Exhibit C: Resolution 2006-40 ❑E following this page (pages 1 through 4 ) ❑ this exhibit is not applicable Page 15 of 15 Fixed Price Professional Service Agreement 2022_Ver.3 I OK RESOLUTION NO.2006- 40 A RESOLUTION ADOPTING A POLICY FOR THE APPROVAL OF FUNDS FOR TRAVEL EXPENSES FOR PERSONS CONDUCTING OFFICIAL TOURISM BUSINESS AND SUPERSEDING RESOLUTION NO.2004-370. WHEREAS, it is the intent of Collier County to reimburse Tourism Department employees and agents under contract with Collier County for travel on official tourism business in accordance with Section 125.0104, Florida Statutes, and Section 112.061, Florida Statutes; and, WHEREAS, all authorized travel expenses will be reimbursed to County Tourism Department employees or to employees of companies or individuals contracted for tourism services on behalf of the County at the actual expense; and, WHEREAS, the Board of County Commissioners has the legal authority to adopt a resolution authorizing the expenditure of County funds for valid and proper public purposes, NOW, THEREFORE, BE I'T RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the expenditure of funds for any and all travel by Tourism Department employees and authorized agents under contract with Collier County are as follows: A. APPROVAL REQUIRED. All travel for Tourism Department staff and authorized agents under contract must be authorized and approved by the Tourism Department Director, and by the County Manager for the Tourism Department Director, and funds must be available in the approved 'Tourism Department Budget. Those travel events that are not covered in the budgeted or contingencies categories in the Tourism Department Budget must be presented to the'rourist Development Council and Board of County Commissioners for approval. The Board of County Commissioners must approve travel by authorized persons not employed or under contract by the County who are called upon to contribute time and services as consultants or advisors or participants for travel on County tourism business. All travel reimbursements require receipts, DOMESTIC TRAVEL. 1. Common Carrier. Travel shall be booked at the best available coach price. 2. Ground Transportation. Taxi, shuttle and public transportation shall be reimbursed at actual cost including up to a 15% gratuity. Rental car use shall be booked or reimbursed for domestic travel at best compact rate available. Travelers shall use the rental car company holding the county bid, where available. 3. Meals. Meals shall be reimbursed at actual cost plus gratuity up to 15%, if not included in bill, and up to 20%, if included in bill, for groups or special menus or events. Continental breakfasts, snacks, drinks or other small incidental food items provided under a registration fee will not be considered a provided meal and a full meal substitute would be reimbursable at actual cost. 4. Acconunodations/Lodging. In -state travel outside 50 miles of office location is reimbursable at actual cost for single occupancy at the best available rate or at the headquarters hotel. Travel within 50 miles of the office — Accommodations expense reimbursement must be authorized by the Tourism Director if travel to home after the daily activities is deemed unsafe, or supervision of guests being entertained is necessary. Travel to destinations within Florida is tax exempt for accommodations. Travelers shall supply the hotel/motel with a Florida Sales Tax Exemption Certificate when checking in. e,A lOK Expenses for the use of in -room dispensers or movies are not reimbursable, 5. Other expenses. Reimbursable expenses include tolls, ferry fares, tuxedo and costume rental, parking fees, charges for business telephone calls, including cell phone roaming charges, facsimiles, or high speed intemet access charges for use of computer, actual mileage reimbursement at the current Collier County rate, mandatory valet parking, including a 15% gratuity, hotel resort fees, tips to bellmen, parking attendants, and shuttle drivers, charges for changes in travel dates or departure times for airline ticket and hotel accommodations if pre approved by the Tourism Director or County Manager, laundry and dry cleaning charge for travel of five (5) or more days. Business association, trade association, tourism industry association, Chamber of Commerce meetings, or event expenses are authorized for payment or reimbursement if subject matter is tourism related. C. TRAVEL, IN FOREIGN COUNTRIES. Foreign travel will be conducted in compliance with federal standards detailed in the publication, "Standardized Regulations (Government Civilians, Foreign Areas)". 1. Common Carrier. Travel shall be booked at the best available coach price. 2, Ground Transportation. Taxi, shuttle and public transportation shall be reimbursed at actual cost with receipt including up to a 15% gratuity, Rental car use shall be booked or reimbursed at best compact rate available. 3. Meals. Meals shall be reimbursed at actual cost plus gratuity up to 15%, if not included in bill, and up to 20%, if included in bill, for groups or special menus or events. Continental breakfasts, snacks, drinks or other small incidental food items provided under a registration fee will not be considered a provided meal and a full meal substitute would be reimbursable at actual cost. 4. Accommodations/Lodgin> . Reimbursable for actual cost for single occupancy at the best available rate or at the headquarters hotel. Expenses for the use of in -room dispensers or movies are not reimbursable. 5, Other expenses. Reimbursable expenses include tolls, ferry fares, tuxedo and costume rentals, parking fees, foreign currency exchange fees, travelers checks fees, maps, charges for business telephone calls, including access, air time and phone rental charges for cell phones, facsimiles, or high speed intemet access charges for use of computer, actual mileage reimbursement at the current Collier County rate, mandatory valet parking, including a 15% gratuity, hotel resort fees, tips to bellmen, parking attendants, and shuttle drivers, charges for changes in travel dates or departure times for airline ticket and hotel acconunodations with prior approval of the Tourism Director or County Manager, laundry and dry cleaning charge for travel of five (5) or more days. D. TRAVEL INVOLVING TRADE SHOWS / CONVENTIONS / TOURISM INDUSTRY AND ASSOCIATION MEETINGS. Expenses related to attendance at trade shows, conventions, association and tourism industry meetings, sales meetings and receptions and events are authorized for payment or reimbursement at actual cost pursuant to this Resolution depending on whether the travel is foreign or domestic. Pursuant to Section 125.0104, Florida Statutes, registration fees for Tourism Department employees and authorized agents under contract with Collier County shall be paid in advance by County check or credit card or be paid by reimbursement. I OK E. "TRAVEL-RFLATED ENTERTAINMENT. Payment or reimbursement is authorized for any tourism promotion, event, meal, or occasion organized by the Collier County Tourism Department or other tourism organizations or agencies including, but not limited to, entertaining travel writers, journalists, travel agents, tour operators, airlines, travel consultants, wholesalers, consolidators, meeting planners, consumers, dignitaries and VIP's from foreign countries or anyone who can bring, direct or encourage travel or publicity to Collier County. (Collectively or singularly referred to as "Tourism Promoters"). Expenses such as meals for County employees who attend a function with Tourism Promoters in an official capacity are authorized to be included in the total cost of the function for payment or reimbursement. 1. Meals. Meals include food and beverages associated with meetings, dinners, promotions, cocktail parties and similar events, whether catered or provided by Collier County or other tourism organizations or agencies, at a facility or private location. Gratuities tip to 15%, if not included in the bill, or up to 20%, if included in the bill, for groups or special menus or events are authorized for payment or reimbursement. Gratuities on discounted or complimentary meals are authorized as calculated on the full fair market price of the meals Lip to 20%. County employees must follow the County Ethics Policy covering acceptance of discounted or complimentary meals. 2. Alcoholic Beverages. The cost of alcoholic beverages is authorized for payment or reimbursement for entertainment purposes for Tourism Promoters. The cost of alcoholic beverages for County employees is not reimbursable. 3. Gifts. Tokens of appreciation and mementos of Collier County given to Tourism Promoters are authorized for payment or reimbursement at actual cost. 4. Transportation. Expenses for vans, limousines, buses or automobiles to transport Tourism Promoters are authorized for payment or reimbursement. 5. Accommodations. Expenses to house Tourism Promoters are authorized for payment or reimbursement at actual cost. 6. Entertainment. Expenses to entertain convention, meeting, trade show or familiarization tour attendees. Examples of these entertainment expenses include, but are not limited to the costs for singers, dancers, magicians, astrologers, chefs, musicians, pageant winners, clowns, fisherman, animal trainers or massage therapists. These entertainment expenses serve a valid public purpose and are authorized for payment or reimbursement. F. COUNTY PURCHASING CARD USE. The Collier County Purchasing Card may be used by Tourism Department staff for all travel, entertainment and registrations including the cost of restaurant meals. The Purchasing Cards issued to each Tourism Department staff member will have a single transaction limit of $2,000 and a maximum monthly spending limit of $10,000. G. PAYMENT BY ADVANCEMENT OR REIMBURSEMENT, The County may pay by advancement or reimbursement, or a combination thereof, the costs of per diem and incidental expenses of employees of the County and other authorized persons, for foreign travel at the current rates as specified in the federal publication "Standardized Regulations (Government Civilians, Foreign Areas)." The County may also pay by advancement or reimbursement, or by a combination thereof, the actual reasonable and necessary costs of travel, meals, lodging, and incidental expenses of employees of the County and other authorized persons when meeting with travel writers, tour brokers, or other persons connected with the tourist industry, and while attending or traveling in connection with travel or trade shows. This Resolution supersedes Resolution No. 2004-370. I OK THIS RESOLUTION ADOPTED this L day of ' --104bafter a motion, second and majority vote favoring same. DATED::':z. ATTI$"R: DWI fiil E. BR(jGK,1"lerk rwOY0C At� as . �a.�ai rtltan' s ltyli�Vn.1�1 Approved as to form and legal sufficiency: Colleen M. Greene Assistant County Attorney 05-MOR-00087/2 BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA By: FRANK IIALAS , Chairman Item # 1l 1 K Agenda Dale Date 'n5 CA90 I I F CO 76Y COU-nty County Manager Operations Procurement Services Division February 8, 2024 Natasa Manic DiaMonde e.K. Bubenhaldenstr. 53 70469 Stuttgart, Baden- Wuerttemberq, Germany Via Email: natasa(a)-diamonde.de RE: Contract Renewal for # 22-7980 "Tourism International Representation- Germany Market' Dear Mr/s. Manic, Collier County would like to renew the above contract under the same terms and conditions for an additional one (1) year period in accordance with the renewal clause in the contract. If you are agreeable, please indicate your intentions by providing the information requested below and executing the acceptance section: I am agreeable to renewing the above -referenced contract under the x_ same terms, conditions, and pricing as the existing contract. I am not agreeable to the renewal of this contract. By executing the section below, this contract will be effective from 3/14/2024 until 3/13/2025. Acceptance of Contract Renewal Company Name DiaMonde e.K. Company Signature Print Name Natasa Manic Signature Date 8 February 2024 Procurement Services Division IL 8 3295 Tamiami Trail East Naples. Florida 34112 239-252-8407 I I F Co ier County County Manager Operations Procurement Services Division Page 2 of 2 RE: Contract Renewal for # 22-7980 "Tourism International Representation- Germany Market" Updated Contact Information (Only if addressee information on the first page is incorrect) Contact Name Telephone Number FAX Number Email Address Collier County will be transitioning to a new eProcurement solution (OpenGov) for publishing solicitations and receiving vendor responses. Register your account early to begin receiving email notifications for Collier County's bidding opportunities. We expect to go -live March 12, 2024. Registration is early and it is 100% free for vendors! For more information about how to register, please see our help file here. Please return this letter to the Procurement Services Division with your response no later than 2/15/2024. You may email your response to email RenewalsCcD-colliercountvfl.gov. If you have any questions, you may contact me at 239-252-8407. Respectfully, Digitally signed by Sandra Srnka Sandra S r n a Date: 2024.04.03 10:59:32-04'00' Sandra Srnka Division Director — Procurement Services Division C: John Melleky, CMO: Tourism Procurement Services Division 3295 Tamiami Trail East, Naples, Florida 34112 239-252-8407 I I F Board of County Commissioners Collier County, Florida 13y: — Chris Hall, Chairman Approved as to Form and Legality: Colleen M. Greene, Assistant County Attorney By: Attest tip Si( Attest: Crystal K. Kinzel, Clerk ,Z) Collier County Contract Renewal or Extension Request Form CONTRACT RENEWAL OR EXTENSION REQUEST FORM Contract #: 4600005707 Solicitation Title: International Tourism Rep - German Market Name of Requester: Claudia Wood Division Name: Tourism Company Name: Diamonde Name of Company Agent: Natasa Manic Vendor Email: natasa@diamonde.de Vendor Phone Number: +49 173 9957046 Current Term: 3/14/23 - 3/13/25 Requested Term: 3/14/25 - 3/13/26 SECTION 1a. APPLICABLE TO RENEWAL SECTION 1b. APPLICABLE TO EXTENSION Fill out the Renewal section if there are renewals identified Fill out the Extension section if no renewals are identified and available per the contract. in the contract or if all renewals have been exhausted. Ex: 1-1 Yr. Renewal of 2 Ex: No Renewals/ Ext Available ❑ Request to Exercise 1St ❑ Renewal to Exercise an ❑ Request to Exercise Administrative Extension (180 days) Renewal Evergreen 0 Request to Exercise 2nd ❑ Renewal Includes Price ❑ Request Extension Beyond the Administrative Extension Renewal Increase* (180 days) ❑ Request to Exercise 3rd ❑ Increase Accepted by the *If selecting this option, an Executive Summary must be Renewal Division* provided with this form. ❑ Request to Exercise 4th ❑ Other: Renewal *The original solicitation document and/or resultant contract must contain a provision permitting price increases. Submit a new request ticket for "Contract Amendment" with supporting documentation accepted by the Division for any renewals with Price Increases. SECTION 2a. RENEWAL AFFIRMED SECTION 21b. EXTENSION AFFIRMED Project Manager/Contract Agent affirms the Vendor meets Project Manager/Contract Agent affirms the following the following requirements: requirements to extend: 0 That the Contractor has performed in a satisfactory ❑ The extension period is identified in the original manner. solicitation document and/or resultant contract. 0 The renewal is subject to the terms and conditions ❑ The extension period is for the same terms and outlined in the initial contract. Cost and term conditions. modifications are addressed in the original solicitation ❑ The existing contract will be terminated upon issuance of document and/or resultant contract. the new contract without further notice. © That the renewal is done for a set period of time ❑ Any (non -blanket) Purchase Order that extends beyond identified in the solicitation document and/or contract, the expiration date of the original contract will survive commencing at the end of the contract period. and remain subject to the terms and conditions of that contract until the completion or termination of the Applicable only to Price Increases: Purchase Order. ❑ The request for a price increase has been evaluated and the supporting documentation justifies the request. SECTION 3. APPROVALS THE VENDOR HEREBY AGREES TO THE SAME TERMS AND CONDITIONS AND IS AN AUTHORIZED AGENT OF THE COMPANY WITH THE AUTHORITY TO EXECUTE THIS FORM ON THE COMPANY'S BEHALF. *If the signer is NOT an authorized agent listed on Sunbiz, please also submit a Corporate Resolution, Limited Power of Attorney, Secretary's Certificate, or notarized letter from one of the listed principals giving that person signature authority. Project Manager/ Contract Agent Signature: Name and Date: Digitally signed by Claudia Wood Claudia Wood Claudia Wood Date: 2024.12.03 16:36:26-05'00' Vendor —Authorized Signatory Signature: Name and Date: N ata s a Manic Digital unterschrieben von Natasa Manic Natasa Manic, December 3, 2025 Datum: 2024.12.0322:54:51 +01'00' Procurement Director or Designee's Name: Signature: Digitally signed by Viviana Giarimoustas GlarimoustasVlVlana GiarimoustasViviana Date: 2025.02.11 14:14:20-05'00' Procurement Use Only ❑✓ Approved Renewal Term Approved Term: 3/1 4/2025- 3/1 3/2026 ❑ Approved Renewal Term with Price Increase Approved Term: ❑ Renewal Term with Price Increase is subject to Board Date Board Approved: Approval ❑ Approved Administrative Extension Term Approved Extension Term: ❑ Extension is subject to Board Approval Date Board Approved Term: Notes: There are no renewals left, but 180-day extension available. *This renewal requires board approval* AFFIDAVIT REGARDING LABOR AND SERVICES Effective July 1, 2024, pursuant to § 787.06(13), Florida Statutes, when a contract is executed, renewed, or extended between a nongovernmental entity and a governmental entity, the nongovernmental entity must provide the governmental entity with an affidavit signed by an officer or a representative of the nongovernmental entity under penalty of perjury attesting that the nongovernmental entity does not use coercion for labor or services. Nongovernmental Entity's Name: DiaMonde e.K. Address: Bubenhaldenstr. 53 Phone Number: +49 711 91257610 Authorized Representative's Name: Natasa Manic Authorized Representative's Title: owner Email Address: I natasa@diamonde.de AFFIDAVIT 1 Natasa Manic (Name of Authorized Representative), as authorized representative attest that DiaMonde eX (Name of Nongovernmental Entity) does not use coercion for labor or services as defined in § 787.06, Florida Statutes. "�nd r p Ity of perjury, 1 declare that I have read the foregoing Affidavit and that the facts stated in it are true. �i Stuttgart, 22.1.2025 (Signature of authorized repr Date STATE OF COUNTY OF Sworn to (or affirmed) and subscribed before me, by means of ❑ physical presence or ❑ online notarization this day of , 20J by (Name of Affiant), who produced his Florida Driver's License as identification. Notary Public (not required when digital) Stuttgart, 22.1.2025 Commission Expires Personally Known ❑ OR Produced Identification ❑ Type of Identification Produced: Directory of Deeds No. 111/2025 L Vorgangs-Nr.: 14083 Certification of Signature I hereby certify, that the above is the true signature, subscribed in my presence, of Mrs. Natasa Manic, born on September 24th, 1971, resident in 70469 Stuttgart (Germany), Bubenhaldenstra& 53, - German Citizen -, - identified by valid official photo identification -. 70469 Stuttgart, 22.01.2025 The officially appointed representative of the notary Dr. Theo Luy /O¢ SNEO� WnO SoRe- Q 9� �N s-ru��P