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Agenda 03/10/2026 Item #16D 1 (Agreement between Collier County and the Collier County Sheriff’s Office)3/10/2026 Item # 16.D.1 ID# 2026-341 Executive Summary Recommendation to approve and authorize the Chair to sign an agreement between Collier County and the Collier County Sheriff's Office in the amount of $128,108 to utilize funds received from the Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Fund to procure policing equipment (Fund 1835). OBJECTIVE: Utilize funds form the Edward Byrne Memorial Justice Assistance Grant to assist the Collier County Sherriff s Office in obtaining policing equipment while advancing Collier County's strategic objective of supporting and enhancing our commitment to robust public safety services. CONSIDERATIONS: The Edward Byrne Memorial Justice Assistance Grant (JAG) is a national, formula -based, block -grant program administered by the U.S. Department of Justice (DOJ), Office of Justice Programs (OJP) with the goal of improving the criminal justice system. The JAG program provides funds to local and tribal units of government as well as state criminal justice agencies, to enhance initiatives in their jurisdiction. The federal JAG program guidelines require funding to be used in several program areas with Law Enforcement being one. In the spring, the U.S. Department of Justice (DOJ), Office of Justice Programs (OJP) releases the annual state JAG program solicitation and funding allocations. Once the state's award is approved and accepted, and all conditions are met, Criminal Justice Grants (CJG) begins administering awards as either JAG Countywide (JAGC) or JAG Direct (JAGD). Collier County is part of the JAG Countywide program. On July 28, 2025, staff were notified by CCSO of the Notice of Funding Opportunity (NOFO) for the BYRNE grant which was announced by Florida Department of Law Enforcement (FDLE) on May 27, 2025.Staff of the Collier County Sherrif 's Office (CCSO) and Community and Human Services (CHS) worked together to gather 51% letters and other documentation required and submitted an FDLE application August 29, 2025. The Board approved the after the fact grant application on September 23, 2025, Agenda Item 16.D.5. On December 9, 2025 CHS was notified, by email, of approval of the award. On February 10, 2026, Agenda Item #16.17.4. the Board of County Commissioners (BCC) executed the Award agreement between FDLE and Collier County in the amount of $128,108. The proposed agreement will procure 9 LPR's (license plate readers) for Collier County Sheriff's Office and 4 AED's (automated external defibrillators) for the City of Marco Island. The procurement of these devices will expend the full award amount. Advances Collier County's strategic objective of supporting and enhancing our commitment to robust public safety services. FISCAL IMPACT: There is no fiscal impact associated with this item. Funds are available in the Housing Grants fund 1835, Project 33980. GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this item. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires a majority vote for Board approval. -JAK RECOMMENDATION(S): To approve and authorize the Chair to sign an agreement between Collier County and the Collier County Sheriff's Office in the amount of $128,108 to utilize funds received from the Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Fund to procure policing equipment. (Fund 1835) PREPARED BY: Carolyn Noble, Grant Coordinator, Community and Human Services Division ATTACHMENTS: BYRNE ES ATF 9.23.25 16D5 JG198 - EXECUTED AWARD FDLE.CHS 2.12.26 3/10/2026 Item # 16.D.1 ID# 2026-341 JAG 198 BYRNE Agreement SR Signed 9/23/2025 Item # 16.D.5 ID# 2025-2892 Executive Summary Recommendation that the Board approve an after -the -fact grant application submission to the Florida Department of Law Enforcement for Federal Fiscal Year 2024 Edward Byrne Memorial, Justice Assistance Grant (JAG) Countywide Program on behalf of the Collier County Sheriff's Office, (2) approve the revision to the required 5 1 % letter naming Collier County Board of County Commissioners as the recipient, and (3) for the Chair to sign the attached attached letter designating the County Manager as the Chief Official for the grant. OBJECTIVE: To secure grant funds to support equipment purchases for the Collier County Sheriff s Office in keeping with the County's strategic plan to support and enhance our commitment to robust public safety services. CONSIDERATIONS: The Edward Byrne Memorial Justice Assistance Grant (JAG) is a federally funded program administered by the U.S. Department of Justice (DOJ), Office of Justice Programs (OJP). It is the primary provider of federal criminal justice funding to states and local governments. The JAG program supports a broad range of activities to prevent and control crime and to improve the criminal justice system, including initiatives in law enforcement, prosecution, courts, crime prevention, education, corrections, drug treatment, and mental health programs. In Florida, the JAG program is administered by the Florida Department of Law Enforcement (FDLE), which serves as the State Administering Agency (SAA). FDLE receives the DOJ allocation and manages the distribution of funds across Florida's counties based on a formula set by DOJ and state priorities. The Board has participated in the Edward Byrne Memorial JAG projects for over 25 years. The Federal Fiscal Year (FFY) 2024 JAG Countywide Program allocation for Collier County is $128,108. On June 10, 2025, Agenda Item #16. J.1., the Board approved the submission of the designation of Collier County Sheriffs Office to submit the grant application, receive the award and associated Budget Amendments to the Collier County Sheriff Office. On July 18, 2025, FDLE notified the County and CCSO that it was no longer permissible for the recipient to be CCSO but was required to be the County. As such, revised 5 1 % participation letters had to be submitted from the Cities of Marco Island and Everglades in accordance with the State of Florida Rule 11D-9, F.A.C. along with a revised letter from the Board naming the County as the recipient. The announcement for the grant was received on May 28, 2025, with an opening date of July 1, 2025. However, the County was not approved to move forward with the application process until July 25, 2025, following approval of the 51 % letters. The application had a deadline for submittal of August 29, 2025. The application was submitted on behalf of the Collier County Sheriff's Office. The grant application allocated funds to the Collier County Sheriff's Office (CCSO) to support the purchase of license plate readers and ballistic vests. Collier County CMA #5330 authorizes the County Manager to approve the submittal of grant applications with subsequent Board action at the next available Board meeting to ratify the approval as "after -the -fact." The County Manager approved the submittal of the grant application on August 28, 2025. This grant application supports Collier County's Quality of Place to support and enhance our commitment to robust public safety services. FISCAL IMPACT: If awarded, the fiscal impact is estimated at $128,108, funded by the U.S. Department of Justice in JAG grant funds. There is no local match requirement. Funding will reside within the Housing Grants Fund (1835). GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this action. LEGAL CONSIDERATIONS: This item has been approved in terms of form and legality and requires a majority vote for Board approval. -JAK RECOMMENDATION(S): To approve an after -the -fact grant application submission to the Florida Department of Law Enforcement for the Federal Fiscal Year 2024 Edward Byrne Memorial, Justice Assistance Grant (JAG) Countywide Program on behalf of the Collier County Sheriff s Office, (2) approve the revision to the required 51 % 9/23/2025 Item # 16.D.5 ID# 2025-2892 letter naming Collier County Board of County Commissioners as the recipient, and (3) for the Chair to sign the attached attached letter designating the County Manager as the Chief Official for the grant. PREPARED BY: Carolyn Noble, Grant Coordinator, Community & Human Services ATTACHMENTS: CM MEMO 2025 08-28 FDLE JAG24 ATF 25-012 APP 2025 08-29 FDLE BRYNE JAG24 BCC Chairman Letter Justice Assistance Grant (JAG) State of Florida Florida Department of Law Enforcement Bureau of Criminal Justice Grants (CJG) 2331 Phillips Road Tallahassee, FL 32308 AWARD AGREEMENT Recipient: Collier County Board of Commissioners Recipient SAM UEI: JWKJKYRPLLU6 Award Number: JG198 Award Period: 10/01/2025 — 09/30/2026 Award Title: C-JG198: License Plate Readers and AED's Federal Funds: $128,108.00 Matching Funds: $0.00 Total Funds: $128,108.00 CFDA: 16.738 Federal Award Number: 15PBJA-24-GG-04224-MUMU Federal Program: Edward Byrne Memorial Justice Assistance Grant (JAG) Federal Awarding Agency: U.S. Department of Justice (USDOJ) Pass -through Entity: Florida Department of Law Enforcement (FDLE) Research & Development: No Indirect Cost: No An award agreement is entered into by and between the Florida Department of Law Enforcement (herein referred to as "FDLE" or "Department") and the Collier County Board of Commissioners (herein referred to as "Recipient"); WHEREAS, the Department has the authority pursuant to Florida law and does hereby agree to provide federal financial assistance to the Recipient in accordance with the terms and conditions set forth in the award agreement, and WHEREAS, the Department has available funds resulting from the federal award listed above, and WHEREAS, the Recipient and the Department have each affirmed they have read and understood the agreement in its entirety and the Recipient has provided an executed agreement to the Department. SCHEDULE OF APPENDICES Appendix A — Scope of Work Appendix B — Deliverables Appendix C — Approved Budget Appendix D — Award Contacts Appendix E — Special Conditions Appendix F — Standard Conditions PERFORMANCE REPORTING The Recipient shall provide Quarterly Performance Reports to the Department attesting to the progress towards deliverables. Performance Reports are due no later than 15 days afterthe end of each reporting period. For example: If the monthly reporting period is July 1-31, the Performance Report is due August 15t'; if the quarterly reporting period is January 1 — March 31, the Performance Report is due by April 15"'. The Recipient shall respond to the metrics in the electronic grant management system. Information provided by the Recipient will be used by the Department to compile reports on project progress and metrics to the U.S. Department of Justice. Supporting documentation for performance must be maintained by Recipient and made available upon request for monitoring purposes. Examples of supporting documentation include but are not limited to timesheets, activity reports, meeting notices, delivery documents, public announcements, rosters, presentations, database statistics, etc. Failure to submit performance reports by the deadline will result in a withholding of funds until performance reports are received. FINANCIAL REPORTING The State of Florida's performance and obligation to pay under this agreement is contingent upon an appropriation by the Legislature. The Department will administer and disburse funds under this agreement in accordance with ss. 215.97, 215.971, 215.981 and 215.985, F.S. This is a cost reimbursement agreement. The Department will reimburse the Recipient for allowable expenditures included in the approved budget (Appendix C) incurred during each reporting period. The Recipient shall provide Quarterly Payment Requests to the Department attesting to expenditures made during the reporting period. These reports are due no later than 30 days after the end of each reporting period. For example: If the monthly reporting period is July 1-31, the Payment Request is due August 30t'; if the quarterly reporting period is January 1 — March 31, the Payment Request is due by April 30c'' Using the electronic grant management system to record expenses, Payment Requests must clearly identify the dates of services, a description of the specific contract deliverables provided during the reporting period, the quantity provided, and the payment amount. All Payment Requests are reviewed and may be audited to the satisfaction of the Department. The Department's determination of acceptable expenditures shall be conclusive. The final Payment Request shall be submitted to the Department no more than 60 days after the end date of the award. Any payment due under the terms of this agreement may be withheld until performance of services, all reports due are received, and necessary adjustments have been approved by the Department. The Recipient must maintain original supporting documentation for all funds expended and received under this agreement in sufficient detail for proper pre- and post -audit and to verify work performed was in accordance with the deliverable(s). Payment shall be contingent upon the Department's grant manager receiving and accepting the invoice and the associated supporting documentation. Supporting documentation includes, but is not limited to: quotes, procurement documents, purchase orders, original receipts, invoices, canceled checks or EFT records, bank statements, etc. The state's Chief Financial Officer (CFO) reserves the right to require further documentation on an as needed basis. Failure to comply with these provisions shall result in forfeiture of reimbursement. Page 2 of 32 Award Signatures In witness whereof, the parties affirm they each have read and agree to the conditions set forth in Appendix E and Appendix F of this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Modifications to this page, including strikeovers, whiteout, etc. are not permitted. Award ID: JG198 Award Title: C-JG198: License Plate Readers and AED's Award Period: 10/01/2025 — 09/30/2026 Florida Department of Law Enforcement Bureau of Criminal Justice Grants Signature: Dab: Typed Name and Title:. f Bureau Chief Recipient Collier County Board of Commissioners The award is not valid until signed and dated by all required parties Including either the Chief Official or Designee below. Any Designee signatures must be accompanied by documentation granting the authority to execute this agreement. By signing below, I certify to the best of my knowledge and belief that the information provided herein is true, complete, and accurate. I am aware that the provision of false, fictitious, or fraudulent Information, or the omisslon of any material fact, may subject me to criminal, civil, or administrative consequences Including, but not limited to violations of U.S. Code Title 18, Sections 2, 1001, 1343, and Title 31, Sections 3729-3730 and 3801-3812. t C clal Signature: �r/— _ Date::2�17L Typed Name and Tide: Daniel Kowal, Chairmen Recipient Chief Official Designee Signature: Printed Name and Title: Date: Additional Recipient Signatures (optional) If your local process q lies additlonal signatures (i.e., legal, clerk, etc.) use the spaces below. Signature: r Date: �i1 (� a—e Printed Narrlg,gnd Sally Ashkar p r 14Rstant County Attorney , icJnatur `' Date: Da4l --- 3 a .4ui _ e 1 A491z•e('_ OIYI-V. 0-F-i1t t'.I'rCLA A 0-VUff 4 Cvmr -616"' ' �tbes�ast�hairman's _ >i Appendix A - Scope of Work Award Number: JG198 Recipient: Collier County Board of Commissioners Award Title: C-JG198: License Plate Readers and AED's Award Period: 10/01/2025 - 09/30/2026 Problem Identification The Collier County Sheriffs Office (CCSO) has a need for new license plate readers (LPRs). CCSO has approximately 300 fixed LPR cameras installed around the county but have identified additional locations that are still in need of fixed cameras to place in high traffic thoroughfares as well as areas where data has shown that crime is more prevalent. CCSO is currently utilizing 13 LPR trailers in areas that don't have fixed cameras, but there aren't enough trailers to cover all locations. The additional LPR cameras will help with crime deterrence and prevention, faster response times, increased traffic safety, improved resource efficiency and providing the community with added reassurance. Collier County also has a need for new Automated External Defibrillators (AEDs) in police cruisers. The Marco Island Police Department (MIPD) responded to a total of 14,915 calls for service in the month of October 2025. Of those calls, medical emergencies were responsible for 148 in the month of October 2025. The MIPD officers are often first to arrive on the scene of a medical emergency. All the MIPD police cruisers have AEDs in them between 10-15 years old, and the warranties are past expiration. If a unit responds and has a malfunctioning AED, another vehicle must be summoned or wait for EMS. This scenario delays resuscitation and the restoration of vital life functions. Scope of Work The County of Collier will use grant funding to purchase license plate reader (LPR) cameras (with extended hardware warranty, device license fee, and camera pole mounts). The LPRs will be placed in high crime and high traffic areas that have need surveillance. In addition, the County will also purchase Automated External Defibrillators (AEDs) for the Marco Island Police Department (MIPD). These AEDs will replace the old and malfunctioning versions currently in MIPD police cruisers and help increase medical response time. Page 4 of 32 Appendix B - Deliverables Award Number: JG198 Recipient: Collier County Board of Commissioners Award Title: C-JG198: License Plate Readers and AED's Award Period: 10/01/2025 - 09/30/2026 Total payments for all deliverables will not exceed the maximum grant award amount. Recipient will use federal grant funds to procure license plate reader (LPR) cameras Deliverable 1 (with extended hardware warranty, device license fee, and camera pole mounts) and Automated External Defibrillators (AEDs). Minimum Performance will be the procurement and receipt of goods/services purchased. Performance Criteria: Financial This is a cost reimbursement deliverable. Only those items purchased and received as Consequences: attested through the submission of the payment request will be eligible for payment. Deliverable Price: Total payments for this deliverable will be approximately $128,108.00 Page 5 of 32 Appendix C - Approved Budget Award Number: JG198 Recipient: Collier County Board of Commissioners Award Title: C-JG198: License Plate Readers and AED's Award Period: 10/01/2025-09/30/2026 Award Amount: $128,108.00 $0.00 $128,108.00 Grant Funded Match Total Standard Budget Terms All items, quantities, and/or prices below are estimates based on the information available at the time of application. The item(s) listed below may include additional individually priced, operationally necessary accessories, components, and/or peripherals and may be categorized as a "kit", "bundle", "system" etc. Award funds may be used to pay for any applicable shipping, freight, and/or installation costs. Award funds will NOT be used to pay for extended warranties, service agreements, contracts, etc., covering any periods that extend beyond the award end date. Funds may be prorated for services within the award period. Any costs that exceed the award allocation will be the responsibility of the Recipient. D. Equipment Item Name Description Grant Funded Match Total License Plate Readers Surveillance/LPR cameras (cost includes: $119,244.00 $0.00 $119,244.00 LPR cameras, extended hardware warranty, device license fee and LED camera pole mounts) - 9 cameras at $13,249.34 each for an approximate total of $119,244.06 D. Equipment Subtotal: $119,244.00 E. Supplies Item Name Description Grant Funded Match_ Total AED's-Automated AEDs in the amount of $8,864 (approximately $8,864.00 $0.00 $8,864.00 External Defibrillators 4 AEDs at $2,216 each). E. Supplies Subtotal: $8,864.00 Page 6 of 32 Appendix D: Award Contacts Award Number: JG198 Recipient: Collier County Board of Commissioners Award Title: C-JG198: License Plate Readers and AED's Award Period: 10/01/2025 - 09/30/2026 Recipient Grant Manager (GM) Name: Carolyn Noble Title: Grant Coordinator Address: 3299 Tamiami Trail E Suite 202 Naples, FL 34112-5746 Phone: 239-252-5321 Email: carolyn.noble@collier.gov Recipient Chief Official (CO) Name: Daniel Kowal Title: Chairman Address: Board of County Commissioners 3299 Tamiami Trail E, Admin Bldg, 3rd Floor Naples, FL 34112-5746 Phone: 239-252-8383 Email: amy.patterson@collier.gov Recipient Chief Financial Officer (CFO) Name: Derek Johnssen Title: Director of Finance and Accounting Address: Collier County Clerk of the Circuit Court & Comptroller 3299 Tamiami Trail E, Suite #202 Naples, FL Phone: 239-252-5749 Email: Derek.Johnssen@collierclerk.com Recipient Additional Point of Contact (POC) Name: Marien Ruiz Title: General Accounting Manager Phone: 239-252-0852 Email: marien.ruiz@colliersheriff.org Page 7 of 32 Appendix E: Special Conditions Award Number: JG198 Recipient: Collier County Board of Commissioners Award Title: C-JG198: License Plate Readers and AED's Award Period: 10/01 /2025 - 09/30/2026 In addition to the attached standard conditions, the above -referenced grant project is subject to the special conditions set forth below. S009 At the time of award, the Recipient indicated grant funds would be used to purchase items for a separate governmental entity (the Receiving Agency). Within 30 days of the receipt and transfer of equipment to the Receiving Agency, the Recipient must submit a Grant -Funded Item Transfer Form to the Office of Criminal Justice Grants, and maintain records of the transfer in accordance with records retention requirements. W0109 WITHHOLDING OF FUNDS: This project requests federal grant funding for LPR. Before funds are obligated, the Recipient must submit a quote to the Office of Criminal Justice Grants to ensure all costs are allowable under the agreement. Any funds spent prior to receiving approval from OCJG will be considered "at risk." S0011 At the time of application, the Recipient submitted a Sole Source Justification Approval Form for License Plate Reader(s) to the Office of Criminal Justice Grants. OCJG reviewed the justification and determined it does not comply with Federal sole source requirements as outlined in 2 C.F.R. 200.320(f), 200.407, and Section 3.8 of the Department of Justice Grants Financial Guide. Quotes, bids, or other proof of full and open competition must be maintained on file and provided to OCJG at the time of [reimbursement, monitoring]. S0058 At the time of application, the Recipient indicated their organization is required to create and maintain an EEO Plan. The Recipient must provide a copy of their Utilization Report to the Office of Criminal Justice Grants at monitoring. W0067 WITHHOLDING OF FUNDS: This project requests funding for telecommunications and/or video surveillance equipment. Prior to the drawdown of funds for License Plate Readers, in accordance with the Office of Management and Budget (OMB) Uniform Requirements, 2 CFR 200.216, the Recipient must provide documentation that the manufacturer and vendor are not on the Excluded Parties List in SAM.gov to the Office of Criminal Justice Grants. S0068 This project requests federal grant funding for a law enforcement or criminal justice technology related project and may be subject to review and approval by the State Information Technology (IT) Point -of -Contact. By utilizing funds for this project, the Recipient agrees to conform to all state and national standards for technology and information sharing systems that connect to, and/or interface with FCIC, NCIC, and/or reside on the state Criminal Justice Network (CJNet). These standards include, but are not limited to, the FBI CJIS security policy and any rules, regulations or guidance enacted by the Criminal and Juvenile Justice Information System (CJJIS) Council under 943.06, F.S. S0086 A project risk assessment completed at the time of application review determined this project is HIGH -RISK. Full backup documentation supporting all expenditures must accompany each payment request submitted to OCJG for approval. Documentation may include, but is not limited to: procurement records (including quotes, competitive solicitations/bids, etc.), purchase orders, packing slips, delivery/receivable documents, invoices, proof of payment, timesheets, paystubs, activity logs, client activity logs, participant sign in sheets, billing documentation, travel vouchers etc. Page 8 of 32 Appendix F — FY2024 Award Standard Conditions The Florida Department of Law Enforcement (FDLE) serves as the State Administering Agency (SAA) for various federal award programs awarded through the U.S. Department of Justice (DOJ), Office of Justice Programs (OJP). FDLE has been assigned as the certified Fiscal Agent for the Project Safe Neighborhoods awards by the U.S. Attorney. FDLE awards funds to eligible applicants, and requires compliance with the agreement and Standard Conditions upon signed acceptance of the award. The Department will only reimburse recipients for authorized activities specified in the agreement. Failure to comply with provisions of this agreement, or failure to perform award activities as specified, will result in required corrective action including but not limited to financial consequences, project costs being disallowed, withholding of federal funds and/or termination of the project. GENERAL REQUIREMENTS All recipients must comply with the financial and administrative requirements set forth in the following: Current edition of the U.S. Department of Justice (DOJ) Grants Financial Guide httos:/twww.oip.gov/doi-financial-ouide-2022 Office of Management and Budget (OMB) Uniform Grant Guidance (2 C.F.R. Part 200) SubpartA, Definitions Subparts B-D, Administrative Requirements Subpart E, Cost Principles Subpart F, Audit Requirements and all applicable Appendices Code of Federal Regulations: https://www.ecfr.-gov/ 2 C.F.R. § 175.105(b), Award Term for Trafficking in Persons 28 C.F.R. § 38, Equal Treatment for Faith -Based Organizations 28 C.F.R. § 83, Government -Wide Requirements for Drug -Free Workplace 28 C.F.R. §§ 18, 22, 23, 30, 35, 42, 61, and 63 U.S. Code: Title 34, U.S. Code, Crime Control and Law Enforcement Title 41, U.S. Code § 4712, Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information Title 34, U.S. Code, § 10101 et seq., "Omnibus Crime Control and Safe Streets Act of 1968" State of Florida General Records Schedule GS1-SL for State and Local Government Agencies: https://files.floridados.gov/medial706717/g_sl-si-iune-2023.pdf and hftps://files.floridados.gov/media/706718/ s2-iune-2023. df State of Florida Statutes: Section 112.061, Fla. Stat., Per diem/travel expenses of public officers, employees, authorized persons Chapter 119, Fla. Stat., Public Records Section 215.34(2), Fla. Stat., State funds; non -collectible items; procedure Section 215.97, Fla. Stat. Florida Single Audit Act Section 215.971, Fla. Stat., Agreements funded with federal or state assistance Section 215.985, Fla. Stat., Transparency in government spending Section 216.181(6), Fla. Stat., Approved budgets for operations and fixed capital outlay DEFINITIONS Award agreement means a legal instrument of financial assistance between a Federal awarding agency or pass -through entity and a non -Federal entity that, consistent with 31 U.S.C. 6302, 6304, is used to enter into a relationship the principal purpose of which is to transfer anything of value from the Federal awarding agency or pass -through entity to the non -Federal entity to carry out a public purpose authorized by a law of the United States (see 31 U.S.C. 6101(3)); and not to acquire property or services for the Federal awarding agency or Page 9 of 32 pass -through entity's direct benefit or use; and is distinguished from a cooperative agreement in that it does not provide for substantial involvement between the Federal awarding agency or pass -through entity and the non - Federal entity in carrying out the activity contemplated by the Federal award. Disallowed costs means those charges to a Federal award that the Federal awarding agency or pass -through entity determines to be unallowable, in accordance with the applicable Federal statutes, regulations, or the terms and conditions of the Federal award. Equipment means tangible personal property (including information technology systems) having a useful life of more than one year and a per -unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the non -Federal entity for financial statement purposes, or $5,000. See also the definitions of capital assets, computing devices, general purpose equipment, information technology systems, special purpose equipment, and supplies in 2 C.F.R. § 200.1. Fiscal Agent refers to the agency responsible for the administration of the Project Safe Neighborhoods (PSN) award programs. FDLE has been assigned as the certified Fiscal Agent for PSN awards. Improper payment means any payment that should not have been made or that was made in an incorrect amount (including overpayments and underpayments) under statutory, contractual, administrative, or other legally applicable requirements. Improper payment also includes any payment to an ineligible party, any payment for an ineligible good or service, any duplicate payment, any payment for a good or service not received (except for such payments where authorized by law), any payment that does not account for credit for applicable discounts, and any payment where insufficient documentation prevents a reviewer from discerning whether a payment was proper. Micro -purchase means a purchase of supplies or services using simplified acquisition procedures, the aggregate amount of which does not exceed the micro -purchase threshold. The non -Federal entity uses such procedures in order to expedite the completion of its lowest -dollar small purchase transactions and minimize the associated administrative burden and cost. The micro -purchase threshold is set by the Federal Acquisition Regulation in 48 CFR Subpart 2.1 (Definitions). It is $10,000 except as otherwise discussed in Subpart 2.1 of that regulation, but this threshold is periodically adjusted for inflation. Modified Total Direct Cost (MTDC) means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each award (regardless of the period of performance of the awards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each award in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs. Non -Federal entity is a state, local government, Indian tribe, institution of higher education (IHE), or nonprofit organization that carries out a Federal award as a recipient or subrecipient. Non-federal pass -through entity is a non -Federal entity that provides an award to a recipient to carry out part of a Federal program; the Florida Department of Law Enforcement (FDLE) is the non-federal pass -through entity for this agreement, also referred to as the State Administering Agency (SAA). Performance goal means a target level of performance expressed as a tangible, measurable objective, against which actual achievement can be compared, including a goal expressed as a quantitative standard, value, or rate. In some instances (e.g., discretionary research awards), this may be limited to the requirement to submit technical performance reports (to be evaluated in accordance with agency policy). Period of performance means the time during which the non -Federal entity may incur new obligations to carry out the work authorized under the Federal award. The Federal awarding agency or pass -through entity must include start and end dates of the period of performance in the Federal award (see §§ 200.211 Information contained in a Federal award paragraph (b)(5) and 200.332 Requirements for pass -through entities, paragraph (a)(1)(iv)). Page 10 of 32 Protected Personally Identifiable Information (PII) means an individual's first name or first initial and last name in combination with any one or more of types of information, including, but not limited to social security numbers; passport numbers; credit card numbers; clearances; bank numbers; biometrics; date and place of birth; mother's maiden name; criminal, medical, and financial records; and educational transcripts. This does not include PH that is required by law to be disclosed. (See also § 200.79 Personally Identifiable Information (PII)). Questioned cost means a cost that is questioned by the auditor because of an audit finding 1) that resulted from a violation or possible violation of a statute, regulation, or the terms and conditions of a Federal award, including for funds used to match Federal funds; 2) where the costs, at the time of the audit, are not supported by adequate documentation; or 3) where the costs incurred appear unreasonable and do not reflect the actions a prudent person would take in the circumstances. Simplified acquisition threshold means the dollar amount below which a non -Federal entity may purchase property or services using small purchase methods. Non -Federal entities adopt small purchase procedures in order to expedite the purchase of items costing less than the simplified acquisition threshold. The simplified acquisition threshold is set by the Federal Acquisition Regulation at 48 C.F.R. Subpart 2.1 (Definitions) and in accordance with 41 U.S.C. § 1908. As of the publication of this part, the simplified acquisition threshold is $250,000, but this threshold is periodically adjusted for inflation. (Also see definition of Micro -purchase, 2 C.F.R. § 200.67). Subaward is an award provided by a pass -through entity to a recipient for the recipient to carry out part of a Federal award received by the pass -through entity. It does not include payments to a contractor or payments to an individual who is a beneficiary of a Federal program. A subaward may be provided through any form of legal agreement, including an agreement that the pass -through entity considers a contract. Recipient means a non -Federal entity that receives an award from a pass -through entity to carry out part of a Federal program; but does not include an individual that is a beneficiary of such program. Supplies means all tangible personal property other than those described in § 200.33 Equipment. A computing device is a supply if the acquisition cost is less than the lesser of the capitalization level established by the non - Federal entity for financial statement purposes or $5,000, regardless of the length of its useful life. See also §§ 200.20 Computing devices and 200.33 Equipment. For PSN: Task Forces are established by each USAO to collaborate with a PSN team of federal, state, local, and tribal (where applicable) law enforcement and other community members to implement a strategic plan for investigating, prosecuting, and preventing violent crime. SECTION I: TERMS AND CONDITIONS 1.0 Payment Contingent on Appropriation and Available Funds - The State of Florida's obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of Florida to reimburse recipients for incurred costs is subject to available federal funds. 2.0 Commencement of Project - If a project is not operational within (60) days of the original start date of the award period or the date of award activation (whichever is later), the recipient must report by letter to the Department the steps taken to initiate the project, the reasons for delay, and the expected start date. If a project is not operational within (90) days of the original start date of the award period or the date of award activation (whichever is later), the recipient must submit a second statement to the Department explaining the implementation delay. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified or shall, at its discretion, unilaterally terminate this agreement and re -obligate award funds to other Department approved projects. The Department, where warranted by extenuating circumstances, may extend the starting date of the project past the ninety (90) day period, but only by formal written adjustment to this agreement. Page 11 of 32 3.0 Supplanting - The recipient agrees that funds received under this award will not be used to supplant state or local funds but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for award activities. 4.0 Non -Procurement, Debarment and Suspension - The recipient agrees to comply with Executive Order 12549, Debarment and Suspension and 2 C.F.R. § 180, "OMB Guidelines to Agencies On Governmentwide Debarment And Suspension (Non -procurement)". These procedures require the recipient to certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the Department. If the award is $100,000 or more, the sub recipient and implementing agency certify that they and their principals: 1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department or agency; 2) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (a)(ii) of the "Lobbying, Debarment and Drug Free Workplace" certification; and 4) Have not within a three-year period preceding this application had one or more public transactions (federal, state, or local) terminated for cause or default. 5.0 Federal Restrictions on Lobbying - In general, as a matter of federal law, federal funds may not be used by any recipient or subrecipient at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. § 1913. Another federal law generally prohibits federal funds from being used by any recipient or subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal award or cooperative agreement, subaward, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. § 1352. 6.0 State Restrictions on Lobbying - In addition to the provisions contained above, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this agreement. 7.0 Additional Restrictions on Lobbying - The recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of the Office of Justice Programs. 8.0 "Pay —to —Stay" - Funds from this award may not be used to operate a "pay -to -stay" program in any local jail. Furthermore, no funds may be given to local jails that operate "pay -to -stay" programs. "Local jail", as referenced in this condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It does not include juvenile detention centers. "Pay -to -stay" programs as referenced in this condition, means a program by which extraordinary services, amenities and/or accommodations, not otherwise available to the general inmate population, may be provided, based upon an offender's apparent ability to pay, such that disparate conditions of confinement are created for the same or similar offenders within a jurisdiction. Page 12 of 32 9.0 The Coastal Barrier Resources Act - The recipient will comply and assure the compliance of all contractors with the provisions of the Coastal Barrier Resources Act (P. L. No. 97-348) dated October 18, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new federal funds within the units of the Coastal Barrier Resources -System. 10.0 Background Check - Whenever a background screening for employment or a background security check is required by law for employment, unless otherwise provided by law, the provisions of Section 435, Florida Statutes shall apply. All employees in positions designated by law as positions of trust or responsibility shall be required to undergo security background investigations as a condition of employment and continued employment. For the purposes of the subsection, security background investigations shall include, but not be limited to, employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies. Such background investigations shall be conducted at the expense of the employing agency or employee. 11.0 Confidentiality of Data - The recipient (or subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. § 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further agrees, as a condition of award approval, to submit a Privacy Certificate in accordance with the requirements of 28 C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23. Privacy Certification forms must be signed by the recipient chief official or an individual with formal, written signature authority for the chief official. 12.0 Conferences and Inspection of Work - Conferences may be held at the request of any party to this agreement. At any time, a representative of the Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the right of visiting the project site to monitor, inspect and assess work performed under this agreement. 13.0 Insurance for Real Property and Equipment - The recipient must, at a minimum, provide the equivalent insurance coverage for real property and equipment acquired or improved with Federal funds as provided to property owned by the non -Federal entity. 14.0 Flood Disaster Protection Act - The subrecipient will comply with Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in communities where such insurance is available as a condition of the receipt of any federal financial assistance for construction or acquisition purposes for use in any area that has been identified as an area having special flood hazards. 15.0 General Appropriations Restrictions -The recipient must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes as set forth in the Consolidated Appropriations Act. 16.0 Immigration and Nationality Act - No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324(a), Section 274(A) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274(A) of the INA. Such violation by the recipient of the employment provisions contained in Section 274(A) of the INA shall be grounds for unilateral cancellation of this contract by the Department. 17.0 For NCHIP & NARIP: Enhancement of Security - If funds are used for enhancing security, the recipient must: 1) Have an adequate process to assess the impact of any enhancement of a school security measure that is undertaken on the incidence of crime in the geographic area where the enhancement is undertaken. 2) Conduct such an assessment with respect to each such enhancement; and submit to the Department the aforementioned assessment in its Final Program Report. Page 13 of 32 18.0 Personally Identifiable Information Breaches - The recipient (or subrecipient at any tier) must have written procedures in place to respond in the event of actual or imminent "breach" (OMB M-17-12) if it: 1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" within the scope of an OJP award -funded program or activity, or 2) uses or operates a "federal information system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to FDLE for subsequent reporting to the OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. 19.0 Compliance with restrictions on the use of federal funds --prohibited and controlled equipment under OJP awards - Consistent with Executive Order 14074, "Advancing Effective, Accountable Policing and Criminal Justice Practices To Enhance Public Trust and Public Safety," OJP has prohibited the use of federal funds under this award for purchases or transfers of specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any subrecipient ("subgrantee") at any tier, to put in place specified controls prior to using federal funds under this award to acquire or transfer any property identified on the "controlled equipment" list. The details of the requirement are posted on the OJP web site at https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment, and are incorporated by reference here. 20.0 Exceptions regarding Prohibited and Controlled Equipment under OJP awards - Notwithstanding any provision to the contrary in the other terms and conditions of this award, including in the condition regarding "Compliance with restrictions on the use of federal funds - prohibited and controlled equipment under OJP awards," the requirements for the "Transfer/Sale of Award -Funded Controlled Equipment to Other LEAs" and the requirements for the "Transfer/Sale of Award -Funded Controlled Equipment to NON- LEAs" do not apply to this award. SECTION II: CIVIL RIGHTS REQUIREMENTS 1.0 Participant Notification of Non-discrimination - FDLE does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in the delivery of services, benefits or in employment. 2.0 Title VI of the Civil Rights Act of 1964 - The recipient, or subrecipient at any tier, must comply with Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, and the DOJ implementing regulations, 28 C.F.R. pt. 42, subpts. C & D, which prohibits discrimination in federally assisted programs based on race, color, and national origin in the delivery of services. 3.0 Equal Employment Opportunity Program (EEOP) — The recipient and/or implementing agency must comply with all applicable requirements in 28 C.F.R. § 42, Subpart E, including preparing a Verification Form within 120 days from the initial award date and annually thereafter, and preparing an EEO Plan if required. Recipients are required to use the Office for Civil Rights EEO Reporting Tool to satisfy this condition (hftps:/Ioip.gov/about/ocr/eeop.htm.i. 4.0 Title IX of the Education Amendments of 1972 - If the recipient operates an education program or activity, the recipient must comply with all applicable requirements of 20 U.S.C. § 1681, and the DOJ implementing regulation at 28 C.F.R. § 54, which prohibits discrimination in federally assisted education programs based on sex both in employment and in the delivery of services. 5.0 Partnerships with Faith -Based and other Neighborhood Organizations - The recipient or subrecipient at any tier, must comply with all applicable requirements of 28 C.F.R. § 38, "Partnerships with Faith -Based and other Neighborhood Organizations", specifically including the provision for written notice to current or prospective program beneficiaries. 6.0 Title II of the Americans with Disabilities Act of 1990 - Recipients who are public entities must comply with the requirements of the Americans with Disabilities Act (ADA), 42 U.S.C. § 12132, and the DOJ implementing regulation at 28 C.F.R. pt. 35, which prohibits discrimination on the basis of Page 14 of 32 disability both in employment and in the delivery of services, including provision to provide reasonable accommodations. 7.0 Section 504 of the Rehabilitation Act of 1973 - Recipients must comply with all provisions of 28 U.S.C. § 794, and the DOJ implementing regulation at 28 C.F.R. pt. 42, subpt. G, which prohibits discrimination in federally assisted programs on the basis of disability in both employment and the delivery of services. 8.0 Age Discrimination Act of 1975 - Recipients must comply with all requirements of 42 U.S.C. § 6102, and the DOJ implementing regulation at 28 C.F.R. pt. 42, subpt. I, which prohibits discrimination based on age in the delivery of services in federally assisted programs. 9.0 Omnibus Crime Control and Safe Streets Act of 1968 — Recipients must comply with all provisions of 34 U.S.C. § 10228(c), and the DOJ implementing regulations at 28 C.F.R. pt. 42, subpts. D & E, which prohibits discrimination in programs funded under the statute on the basis of race, color, national origin, sex, and religion, both in employment and in the delivery of services. 10.0 Limited English Proficiency (LEP) - In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with LEP. FDLE strongly advises recipients to have a written LEP Language Access Plan. For more information visit www.le ..• Iov. 11.0 Finding of Discrimination - In the event a federal or state court or federal or state administrative agency makes, after a due process hearing, a finding of discrimination on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to FDLE and to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice. 12.0 Filing a Complaint - If an employee, applicant, or client of a recipient has a discrimination complaint against the recipient, they may file a complaint with the recipient, with FDLE, or with the Office for Civil Rights. Discrimination complaints may be submitted to FDLE at Office of the Inspector General, Post Office Box 1489, Tallahassee, Florida 32302-1489, or online at info fdle.state.fl.us. Any discrimination complaints filed with FDLE will be reviewed by FDLE's Inspector General and referred to the Office for Civil Rights, the Florida Commission on Human Relations, or the Equal Employment Opportunity Commission, based on the nature of the complaint. Discrimination complaints may also be submitted to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice, 810 A Street, Northwest, Washington, D.C. 20531, or at https://www.ojp.gov/prog ram/civil-rights-office/fil ing-civil-rights-complaint. For additional information on procedures for filing discrimination complaints, please visit httos://www.fdle.state.fl.us/FDLE-Grants/Office-of-Criminal-Justice- Grants/Contact-Us. 13.0 Retaliation - In accordance with federal civil rights laws, the recipient shall not retaliate against individuals for taking action or participating in action to secure rights protected by these laws. 14.0 Non-discrimination Contract Requirements - Recipients must include comprehensive Civil Rights nondiscrimination provisions in all contracts funded by the recipient. 15.0 Pass -through Requirements - Recipients are responsible for the compliance of contractors and other entities to whom they pass -through funds including compliance with all Civil Rights requirements. These additional tier subrecipients must be made aware that their employees, applicants, or clients may file a discrimination complaint with the recipient, with FDLE, or with the USDOJ Office for Civil Rights and provided the contact information. Page 15 of 32 16.o Civil Rights Training Requirements - In accordance with Office of Justice Programs (OJP) requirements, the grant manager of the recipient entity responsible for managing awards from FDLE, will be required to complete a two part Civil Rights Training and maintain copies of the training certificates within their award files to be provided upon request at monitoring. SECTION III: FINANCIAL REQUIREMENTS AND RESPONSIBILTY 1.0 Fiscal Control and Fund Accounting Procedures - All expenditures and cost accounting of funds shall conform to the DOJ Grants Financial Guide and 2 C.F.R. § 200 as applicable, in their entirety. Recipients are required to establish and maintain adequate accounting systems and financial records and to accurately account for funds awarded to them. Financial management systems must be able to record and report on the receipt, obligation, and expenditure of award funds. Systems must also be able to accommodate a fund and account structure to separately track receipts, expenditures, assets, and liabilities for awards, programs, and additional tiered subrecipients. The awarded funds may or may not be an interest -bearing account, but any earned interest must be accounted for as program income and used for program purposes before the federal award period end date. Any unexpended interest remaining at the end of the federal award period must be refunded to FDLE for transmittal to DOJ. 2.0 Match - The value or amount of any "non-federal share," "match," or cost -sharing contribution incorporated into the approved budget is part of the "project cost" for purposes of the 2 C.F.R. § 200 Uniform Requirements, and is subject to audit. In general, the rules and restrictions that apply to award funds from federal sources also apply to funds in the approved budget that are provided as "match" or through "cost sharing." SECTION IV: AWARD MANAGEMENT AND REPORTING REQUIREMENTS 1.0 Obligation of Funds - Award funds shall not be obligated prior to the start date, or subsequent to the end date, of the award. Only project costs incurred on or after the effective date, and on or prior to the termination date of the recipient's project are eligible for reimbursement. 2.0 Use of Funds - Federal funds may only be used for the purposes in the recipient's approved award agreement. 3.0 Advance Funding - Advance funding may be provided to a recipient upon a written request to the Department. 4.0 Performance Reporting - The recipient shall submit Monthly or Quarterly Project performance achievements and performance questionnaires to the Department, within fifteen (15) days after the end of the reporting period. Performance reporting must clearly articulate the activities that occurred within the reporting period, including descriptions of major accomplishments, milestones achieved, and/or barriers or delays encountered. Additional information may be required if necessary to comply with federal reporting requirements. Performance achievements and performance questionnaires that are not complete, accurate, and timely may result in sanctions, as specified in Section IV, Award Management and Reporting Requirements. 5.0 Financial Consequences for Failure to Perform - In accordance with Section 215.971, Florida Statutes, payments for state and federal financial assistance must be directly related to the scope of work and meet the minimum level of performance for successful completion. If the recipient fails to meet the minimum level of service or performance identified in this agreement, the Department will apply financial consequences commensurate with the deficiency. Financial consequences may include but are not limited to withholding payments or reimbursement until the deficiency is resolved, tendering only partial payment/reimbursement, imposition of other financial consequences according to the Standard Conditions as applicable, and/or termination of contract and requisition of goods or services from an alternate source. Any payment made in reliance on recipient's evidence of performance, which evidence is subsequently determined to be erroneous, will be immediately due to the Department as a refund. 6.0 Award Amendments - Recipients must submit an award amendment through the electronic grant management system for major substantive changes such as changes in project activities or scope of the Page 16 of 32 project, target populations, service providers, implementation schedules, and designs or research plans set forth in the approved agreement and for any budget changes that affect a cost category that was not included in the original budget. Amendments are also required when there will be a transfer of 10% or more of the total budget between budget categories, or there is an indirect cost rate category change. Recipients may transfer up to 10% of the total budget between current, approved budget categories without prior approval as long as the funds are transferred to an existing line item. Under no circumstances can transfers of funds increase the total budgeted award. Retroactive (after -the -fact) approval of project adjustments or items not currently in the approved award will only be considered under extenuating circumstances. Recipients who incur costs prior to approval of requested adjustments do so at the risk of the items being ineligible for reimbursement under the award. All requests for changes, including requests for project period extensions, must be submitted in the electronic grant management system no later than thirty (30) days prior to award expiration date. 7.0 Financial Expenditures and Reporting - The recipient shall close the expense reporting period either on a Monthly or Quarterly basis. For any reporting period the recipient is seeking reimbursement, a payment request must also be submitted in the grant management system. Closing of the reporting period and Payment Requests are due thirty (30) days after the end of the reporting period with the exception of the final reporting period. All project expenditures for reimbursement of recipient costs shall be submitted on the Project Expenditure Report Forms prescribed and provided by FDLE. All Project Expenditure Reports shall be submitted in sufficient detail for proper pre -audit and post -audit. All reports must relate financial data to performance accomplishments. An expenditure report is not required when no reimbursement is being requested however, recipients should close the associated reporting period in the electronic grant management system. Before the "final' Payment Request will be processed, the recipient must submit to the Department all outstanding Performance Achievements and must have satisfied all withholding, special, and monitoring conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. 8.0 Project Income (PGI) - All income generated as a direct result of a project shall be deemed program income. Program income from asset seizures and forfeitures is considered earned when the property has been adjudicated to the benefit of the plaintiff (i.e., law enforcement entity). The recipient shall submit a PGI Earnings and Expenditures form in the electronic grant management system as soon as PGI is earned or expended. Prior to expending funds, the recipient shall submit a PGI Spending Request form for FDLE approval. All PGI expenditures must directly relate to the project being funded and must be allowable under the federal award. Additionally, any unexpended PGI remaining at the end of the federal award period must be submitted to FDLE for transmittal to the Bureau of Justice Assistance. 9.0 Recipient Integrity and Performance Matters - Requirement to report information on certain civil, criminal, and administrative proceedings to FDLE, SAM and FAPIIS. The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal, and administrative proceedings connected with (or connected to the performance of) either this award or any other grant, cooperative agreement, or procurement contract from the federal government. Under certain circumstances, recipients of OJP awards are required to report information about such proceedings, through the federal System for Award Management ("SAM"), to the designated federal integrity and performance system ("FAPIIS"). Page 17 of 32 10.0 Verification and updating of Recipient Grant Manager contact information - The recipient must verify its Recipient Grant Manager (GM) contact information, including telephone number and e-mail address, is current and correct. If any information is incorrect or has changed, an authorized user of the recipient must make changes to the GM information in AmpliFund and provide the GM's contact information to the FDLE grant manager within thirty days of the change. 11.0 Death in Custody Reporting (JAG Program Only) — Recipients of funds under Florida's Justice Assistance Grant (JAG) program are required to report all deaths in custody to the Criminal Justice Grants. A death in custody occurs when a person dies who is detained, under arrest, in the process of being arrested, is en route to incarceration, or is incarcerated at a municipal or county jail, state prison, state -run prison boot camp, contracted prison, or other local or state correctional facility. For more information on the reporting requirements, visit: https://www.fdle.state.fl.us/FDLE-Grants/Office-of- C rimi nal-J ustice-Grants/Forms/Forms/DCRA. SECTION V: MONITORING AND AUDITS 1.0 Access to Records - The Florida Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to books, documents, papers and records of the recipient and contractors for the purpose of audit and examination according to the Financial Guide. At any time, a representative of the Department, the U.S. Department of Justice, or the Auditor General of the State of Florida, have the right to visit the project site to monitor, inspect and assess work performed under this agreement. The Department reserves the right to unilaterally terminate this agreement if the recipient or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to provisions of Chapter 119, Florida Statutes, unless specifically exempted and/or made confidential by operation of Chapter 119, Florida Statutes, and made or received by the recipient or its contractor in conjunction with this agreement. The recipient will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. 2.0 Assessments and Evaluations - The recipient agrees to participate in a data collection process measuring program outputs and outcomes as outlined by the Office of Justice Programs. The recipient agrees to cooperate with any assessments, national evaluation efforts, and/or information or data collection requests related to activities under this award. 3.0 Monitoring - The recipient agrees to comply with FDLE's award monitoring guidelines, protocols, and procedures; and to cooperate with FDLE on all award monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide FDLE all documentation necessary to complete monitoring of the award. Further, the recipient agrees to abide by reasonable deadlines set by FDLE for providing requested documents. Failure to cooperate with award monitoring activities may result in sanctions affecting the recipient's award, including, but not limited to: withholding and/or other restrictions on the recipient's access to funds, referral to the Office of the Inspector General for audit review, designation of the recipient as a FDLE High Risk grantee, or termination of award(s). 4.0 Property Management - The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal property management standards set forth in the DOJ Grants Financial Guide and 2 C.F.R. § 200.313. This obligation continues as long as the recipient retains the property, notwithstanding expiration of this agreement. 5.0 Award Closeout - Award Closeout will be initiated by the Department after the final payment request has been processed. The final payment request must be submitted within sixty (60) days of the end date of Page 18 of 32 the award. All performance achievements and performance questionnaires must be completed before the award can be closed. 6.o High Risk Recipients - If a recipient is designated "high risk" by a federal award -making agency, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to FDLE. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: (1) The federal awarding agency that currently designates the recipient high risk, (2). The date the recipient was designated high risk, (3) the high -risk point of contact at that federal awarding agency (name, phone number, and email address), and (4) The reasons for the high -risk status, as set out by the federal awarding agency. 7.0 Imposition of Additional Requirements - The recipient agrees to comply with any additional requirements that may be imposed by FDLE during the period of performance for this award if the recipient is designated as "high -risk" for purposes of the DOJ high -risk list. 8.0 Retention of Records - The recipient shall maintain all records and documents for a minimum of five (5) years from the date of the final financial statement and be available for audit and public disclosure upon request of duly authorized persons. The recipient shall comply with State of Florida General Records Schedule GS1-SL for State and Local Government Agencies: hftr)s://files.floridados.gov/media/706717/,qsl -s_l-Lune-2023.pdf.. 9.0 Disputes and Appeals - The Department shall make its decision in writing when responding to any disputes, disagreements, or questions of fact arising under this agreement and shall distribute its response to all concerned parties. The recipient shall proceed diligently with the performance of this agreement according to the Department's decision. If the recipient appeals the Department's decision, the appeal also shall be made in writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The recipient's right to appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings under Chapter 120, Florida Statutes. 10.0 Failure to Address Audit Issues - The recipient understands and agrees that FDLE may withhold award funds, or may impose award conditions or other related requirements, if (as determined by FDLE) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the 2 C.F.R. § 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews. 11.0 Single Annual Audit - Recipients that expend $1,000,000 or more in a year in total federal award funding shall have a single audit or program -specific audit conducted for that year. The audit shall be performed in accordance with the OMB 2 C.F.R. § 200 Subpart F —Audit Requirements and other applicable federal law. The contract for this agreement shall be identified in the Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal funds passed through the Florida Department of Law Enforcement and include the contract number, CFDA number, award amount, contract period, funds received and disbursed. When applicable, the recipient shall submit an annual financial audit that meets the requirements of 2 C.F.R. § 200 Subpart F, "Audit Requirements" Section 215.97, Florida Statutes, "Florida Single Audit Act" and Rules of the Auditor General, Chapter 10.550, and Chapter 10.650, "Local Governmental Entity Audits" and "Florida Single Audit Act Audits Nonprofit and For -Profit Organizations." A complete audit report that covers any portion of the effective dates of this agreement must be performed and submitted to the Federal Audit Clearinghouse within the earlier of thirty (30) calendar days after receipt of the auditor's report(s), or nine (9) months after the end of the audit period. Submissions must include required elements described in Appendix X to 2 C.F.R. § 200 on the specified Data Collection Form (Form SF -SAC). Records shall be made available upon request for a period of five (5) years from the date the audit report is issued, unless extended in writing by the Department. Page 19 of 32 Recipients that expend less than $1,000,000 in federal awards during a fiscal year are exempt from the Single Audit Act audit requirements for that fiscal year. In this case, written notification, in the form of the "Certification of Audit Exemption" form, shall be provided to the Department by the Chief Financial Officer, or designee, that the recipient is exempt. This notice shall be provided to the Department no later than March 1 following the end of the fiscal year. SECTION VI: AWARD PROCUREMENT AND COST PRINCIPLES 1.0 Procurement Procedures - Recipients must have written procedures for procurement transactions. Procedures must conform to applicable Federal law and the standards in 2 C.F.R. §§ 200.318-326. This condition applies to agreements that FDLE considers to be a procurement "contract", and not a second -tier award. The details of the advance approval requirement to use a noncompetitive approach in a procurement contract under this award are posed on the OJP website at hftps://oip.qovlfundinc/Exr)lore/NoncompetitiveProcurement.htm. Additional information on Federal purchasing guidelines can be found in the Guide to Procurements Under DOJ Grants and Cooperative agreements at hftL=s://www.oi�._qov/doi-quide-to-r)rocurement-t)rocedures. 2.0 Cost Analysis - A cost analysis must be performed by the recipient if the cost or price is at or above the $35,000 acquisition threshold and the contract was awarded non -competitively in accordance with Section 216.3475, Florida Statutes. The recipient must maintain records to support the cost analysis, which includes a detailed budget, documented review of individual cost elements for allowability, reasonableness, and necessity. See also: Reference Guide for State Expenditures. 3.0 Allowable Costs - Allowance for costs incurred under the award shall be determined according to the general principles and standards for selected cost items set forth in the DOJ Grants Financial Guide and 2 C.F.R. Part 200, Subpart E, "Cost Principles. 4.0 Unallowable Costs - Payments made for costs determined to be unallowable by either the Federal awarding agency, or the Department, either as direct or indirect costs, must be refunded (including interest) to FDLE and the Federal Government in accordance with instructions that determined the costs are unallowable unless state or Federal statute or regulation directs otherwise. See also 2 C.F.R. §§ 200.300-309. 6.0 Unmanned Aircraft Systems (UAS) - The recipient agrees that no funds under this award (including via subcontract or subaward, at any tier) may be used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV), or for any accompanying accessories to support UAS. 6.0 Facial Recognition Technology (FRT) - In accepting this award, the recipient agrees that grant funds cannot be used for Facial Recognition Technology (FRT) unless the recipient has policies and procedures in place to ensure that the FRT will be utilized in an appropriate and responsible manner that promotes public safety, and protects privacy, civil rights, and civil liberties and complies with all applicable provisions of the U.S. Constitution, including the Fourth Amendment's protection against unreasonable searches and seizures and the First Amendment's freedom of association and speech, as well as other laws and regulations. Recipients utilizing funds for FRT must make such policies and procedures available to DOJ upon request. 7.0 Body Armor - Certification of body armor "mandatory wear' policies, and compliance with NIJ standards If recipient uses funds under this award to purchase body armor, the recipient must submit a signed certification that each law enforcement agency receiving body armor purchased with funds from this award has a written "mandatory wear' policy in effect. The recipient must keep signed certifications on file for any subrecipients planning to utilize funds from this award for ballistic -resistant and stab -resistant body armor purchases. This policy must be in place for at least all uniformed officers before any funds from this award may be used by an agency for body armor. There are no requirements regarding the Page 20 of 32 nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty. For PSN, if recipient uses funds under this award to purchase body an -nor, the recipient is strongly encouraged to have a "mandatory wear" policy in effect. There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty. Ballistic -resistant and stab -resistant body armor purchased with award funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards, and is listed on the NIJ Compliant Body Armor Model List. In addition, ballistic -resistant and stab -resistant body armor purchased must be made in the United States and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information and the NIJ Compliant Body Armor List may be found by following the links located on the NIJ Body Armor page: https://nii.oip_gov/topics/equipment-and- technology/bode-armor. 8.0 Indirect Cost Rate - A recipient that is eligible to use the "de minimis" indirect cost rate described in 2 C.F.R. § 200.414(f), and elects to do so, must advise FDLE in writing of both its eligibility and its election, and must comply with all associated requirements in the 2 C.F.R. § 200 and Appendix VII. 9.0 Sole Source - If the project requires a non-competitive purchase from a sole source, the recipient must complete the Sole Source Justification for Services and Equipment Form and submit to FDLE upon application for pre -approval. If the recipient is a state agency and the cost meets or exceeds $250,000, the recipient must also receive approval from the Florida Department of Management Services (DMS) (See § 287.057(5), Fla. Stat.). Additional details on the sole source requirement can be found at 2 C.F.R. § 200 and the DOJ Grants Financial Guide. 10.0 Personnel Services - Recipients may use award funds for eligible personnel services including salaries, wages, and fringe benefits, including overtime in accordance with the DOJ Grants Financial Guide Section 3.9 - Compensation for Personal Services, consistent with the principles set out in 2 C.F.R. § 200, Subpart E and those permitted in the federal program's authorizing legislation. Recipient employees should be compensated with overtime payments for work performed in excess of the established work week and in accordance with the recipient's written compensation and pay plan. Documentation - Charges for salaries, wages, and fringe benefits must be supported by a system of internal controls providing reasonable assurance that charges are accurate, allowable, and properly allocated. Documentation supporting charges must be incorporated into the official records of the organization. Charges made to the Personnel Budget Category must reasonably reflect the total time and activity for which the employee is compensated by the organization and cover both federally funded and all other activities. The records may include the use of subsidiary records as defined in the organization's written policies. Where award recipients work on multiple award programs or cost activities, documentation must support a reasonable allocation or distribution of costs among specific activities or cost objectives. Federal funds may not be used to pay cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. An award recipient may compensate an employee at a higher rate, provided the amount in excess of the compensation limitation is not paid with federal funds. 11.o Contractual Services - The recipient must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts as described in 2 C.F.R. § 200.318, General procurement. Requirements for Contractors of Recipients - The recipient assures the compliance of all contractors with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended 34 U.S.C. § 10101 et seq.; the provisions of the current edition of the DOJ Grants Financial Guide ihttps://www.oip. ov/do-financial- uide-2022 L and all other applicable federal and state laws, orders, circulars, or regulations. The recipient must pass -through all requirements and conditions Page 21 of 32 applicable to the federal award to any subcontract. The term "contractor" is used rather than the term "vendor" and means an entity that receives a contract as defined in 2 C.F.R. § 200.22, the nature of the contractual relationship determines the type of agreement. Approval of Consultant Contracts - Compensation for individual consultant services must be reasonable and consistent with that paid for similar services in the marketplace. The Federal awarding agency and pass -through entity must review and approve in writing all consultant contracts prior to employment of a consultant when the individual compensation rate exceeds $650 (excluding travel and subsistence costs) per eight -hour day, or $81.25 per hour. A detailed justification must be submitted to and approved by FDLE, who will coordinate written approval of the Federal awarding agency, prior to recipient obligation or expenditures of such funds. Approval shall be based upon the contract's compliance with requirements found in the Financial Guide Section 3.6 Consultant Rates and applicable state statutes. The Department's approval of the recipient agreement does not constitute approval of individual consultant contracts or rates. If consultants are hired through a competitive bidding process (not sole source), the $650 threshold does not apply. 12.0 FFATA Reporting Requirements - Recipients that enter into awards of $30,000 or more should review the Federal Funding Accountability and Transparency Act of 2006 (FFATA), website for additional reporting requirements at htt s://o ov/fundin /Ex lore/FFATA.htm. 13.0 Travel and Training - The cost of all travel shall be reimbursed according to the recipient's written travel policy. If the recipient does not have a written travel policy, cost of all travel will be reimbursed according to State of Florida Travel Guidelines Section 112.061, Florida Statutes. Any foreign travel must obtain prior written approval from the Federal awarding agency and pass -through entity. 14.0 Expenses Related to Conferences, Meetings, Trainings, and Other Events - Award funds requested for meetings, retreats, seminars, symposia, events, and group training activities and related expenses must receive written pre -approval from the Federal awarding agency and pass -through entity and comply with all provisions in 2 C.F.R. § 200.432 and DOJ Grants Financial Guide Section 3.10; Conference Approval, Planning, and Reporting. Award applications requesting approval for meeting, training, conference, or other event costs must include a completed Conference & Events Submission Form for approval prior to obligating award funds for these purposes. 16.0 Training and Training Materials - Any training or training materials that has been developed or delivered with award funding under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at www.omp.gov/funding/omptrainingguidingprinciples.htm. 16.0 Publications, Media, Websites, and Patents Ownership of Data and Creative Material - Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this agreement is governed by the terms of the DOJ Grants Financial Guide, 28 C.F.R. §§ 66, and 2 C.F.R. 200.315. Written, Visual, or Audio Publications - Publication costs for electronic and print media, including distribution, promotion, and general handling are allowable. If these costs are not identifiable with a particular direct cost objective, it should be allocated as indirect costs. Publication includes writing, editing, and preparing the illustrated material (including videos and electronic mediums). Recipients must request pre -approval in writing for page charges for professional journal publications. All publication materials must comply with provisions in 2 C.F.R. § 200.461 and DOJ Grants Financial Guide, Section 3.9; Allowable Costs — Publication. Recipients must submit for review and approval one (1) copy of any written materials to be published, including web -based materials and website content, to be paid under this award at least thirty (30) days prior to the targeted dissemination date. Any written, visual, or audio publications funded in whole or in part under this award, with the exception of press releases, must contain the following statements identifying the federal award: Page 22 of 32 This project was supported by [Federal Award Number] awarded by the [Bureau of Justice Assistance/Bureau of Justice Statistics]. The Bureau of Justice Assistance is a component of the Department of Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the U. S. Department of Justice." Websites - Any Web site that is funded in whole or in part under this award must include the following statement on the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a visitor may access or use a Web -based service, including any pages that provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided). " The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement. Patents - Recipients are subject to applicable regulations governing patents and inventions, including government wide regulations issued by the Department of Commerce (37 C.F.R. § 401 and 2 C.F.R. § 200.315(c)). Recipients must promptly and fully report to FDLE and the Federal awarding agency if any program produces patentable items, patent rights, processes, or inventions, in the course of work sponsored under this award. 17.o For NCHIP & NICS: Purchase of Automated Fingerprint Identification System (AFIS) - AFIS equipment purchased under this award must conform to the American National Standards Institute (ANSI) Standard, "Data Format for the Interchange of Fingerprint, Facial & Other Biometric Information" (ANSI/NIST-ITL 1-2007 PART 1) and any other applicable standards set forth by the Federal Bureau of Investigation (FBI). 18.0 Information Technology Projects Criminal Intelligence Systems - The recipient agrees that any information technology system funded or supported by the Office of Justice Programs funds will comply with 28 C.F.R. § 23, Criminal Intelligence Systems Operating Policies, if the Office of Justice Programs determines this regulation to be applicable. Should the Office of Justice Programs determine 28 C.F.R. § 23 to be applicable, the Office of Justice Programs may, at its discretion, perform audits of the system, as per 28 C.F.R. § 23.20(g). Should any violation of 28 C.F.R. § 23 occur, the recipient may be fined as per 34 U.S.C. § 10231. The recipient may not satisfy such a fine with federal funds. The recipient understands and agrees that no awarded funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography. In doing so the recipient agrees that these restrictions will not limit the use of awarded funds necessary for any federal, state, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecutions, or adjudication activities. State IT Point of Contact - The recipient must ensure that the State IT Point of Contact receives written notification regarding any information technology project funded by this award during the obligation and expenditures period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these award funds. In addition, the recipient must maintain an administrative file documenting the meeting of this requirement. For a list of State IT Points of Contact, go to https:Hit.oiD.gov/technologv-contacts. Page 23 of 32 The State IT Point of Contact will ensure the recipient's project follows a statewide comprehensive strategy for information sharing systems that improve the functioning of the criminal justice system, with an emphasis on integration of all criminal justice components, law enforcement, courts, prosecution, corrections, and probation and parole. Interstate Connectivity - To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of Justice Assistance for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 19.0 Interoperable Communications Guidance - Recipients using funds to support emergency communications activities must comply with the current SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications activities include the purchase of Interoperable Communications Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) Waiver Order. SAFECOM guidance can be found at hftios://www.cisa.gov/sites/default/files/2023- 04/fv23 safecom quidance.pdf. Recipients interested in developing a public safety broadband network in the 700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 MHz public safety band. The recipient shall also ensure projects support the Statewide Communication Interoperability Plan (SCIP) and are fully coordinated with the full-time Statewide Interoperability Coordinator (SWIC). If any future regulatory requirement (from the FCC or other governmental entity) results in a material technical or financial change in the project, the recipient should submit associated documentation, and other material, as applicable, for review by the SWIC to ensure coordination. Recipients must provide a listing of all communications equipment purchased with award funding (plus the quantity purchased of each item) to FDLE once items are procured during any periodic programmatic progress reports. 20.0 Global Standards Package - In order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community, OJP requires the recipient to comply with DOJ's Global Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for this particular award. Recipient shall conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at hftps://it.oii).aov/qsp. Recipient shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. 21.0 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment - In accordance with the requirements as set out in 2 C.F.R. § 200.216, recipients are prohibited from obligating or expending award funds to: 1) Procure or obtain; 2) Extend or renew a contract to procure or obtain; 3) Enter into a contract to procure or obtain equipment, services, or systems that use telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, produced by Huawei Technologies Company or ZTE Corporation (or a subsidiary or affiliate of such entities). 22.0 Unreasonable Restrictions on Competition - This condition applies with respect to any procurement of property or services funded (in whole or in part) by this award, by the recipient (or subrecipient at any tier), and regardless of the dollar amount of the purchase or acquisition, the method of procurement, or the nature of any legal instrument used. The provisions of this condition must be among those included in any subaward (at any tier). Page 24 of 32 1) Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set out at 2 C.F.R. 200.300 and 200.319(a) — Recipient (or subrecipient at any tier) may (in any procurement transaction) discriminate against any person or entity on the basis of such person or entity's status as an "associate of the federal government" (or on the basis of such person or entity's status as a parent, affiliate, or subsidiary of such an associate), except as expressly set out in 2 C.F.R. 200.319(a) or as specifically authorized by USDOJ. 2) Monitoring of compliance with the requirements of this condition will be conducted by FDLE. 3) The term "associate of the federal government" means any person or entity engaged or employed (in the past or at present) by or on behalf of the federal government -- as an employee, contractor or subcontractor (at any tier), award recipient or -subrecipient (at any tier), agent, or otherwise -- in undertaking any work, project, or activity for or on behalf of (or in providing goods or services to or on behalf of) the federal government, and includes any applicant for such employment or engagement, and any person or entity committed by legal instrument to undertake any such work, project, or activity (or to provide such goods or services) in future. 4) Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient 'at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. 23.0 Non -Disclosure Agreements - No recipient or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. 24.0 Whistleblower Protections —An employee of a recipient (at any tier) must not be discharged, demoted, or otherwise discriminated against as a reprisal for disclosing to a person or body described in paragraph (a)(2) of 41 U.S.C. 4712 information that the employee reasonably believes is evidence of gross mismanagement of a Federal contract or grant, a gross waste of Federal funds, an abuse of authority relating to a Federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal contract (including the competition for or negotiation of a contract) or grant. The recipient and subrecipient must inform their employees in writing of employee whistleblower rights and protections under 41 U.S.C. 4712. 25.0 Confidential Funds and Confidential Funds Certificate -A signed certification that the Project Director or Implementing Agency Chief Official has read, understands, and agrees to abide by all conditions for confidential funds outlined in Section 3.12 of the DOJ Grants Financial Guide is required for all projects that involve confidential funds. The signed certification must be submitted at the time of award application. Confidential Funds certifications must be signed by the recipient Chief Official or an individual with formal, written signature authority for the Chief Official. Prior to the reimbursement of expenditures for confidential funds, the recipient must compile and maintain a Cl Funds Tracking Sheet to record all disbursements under the award. The completed form must be submitted with the payment request for FDLE review. 26.0 For JAG: Task Force Training Requirement -The recipient agrees that within 120 days of award, each current member of a law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, will complete required online (internet-based) task force training. The training can be accessed hWs://www.centf.orc/CTFLI/. All current and new task force members are required to complete this training once during the life of the award, or once every four years if multiple awards include this requirement. This training addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability. When FDLE awards funds to support a task force, the recipient must compile and maintain a task force personnel roster along with course completion certificates. Page 25 of 32 27.0 For NCHIP & NARIP: Protective Order Systems - Any system developed with funds awarded under this cooperative agreement will be designed to permit interface with the National Protective Order file maintained by the FBI. SECTION VII: ADDITIONAL REQUIREMENTS 1.0 Environmental Protection Agency's (EPA) list of Violating Facilities - The recipient assures that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the Department of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 2.0 National Environmental Policy Act (NEPA) - The recipient agrees to assist FDLE in complying with the NEPA, the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of award funds by the recipient. This applies to the following new activities whether or not they are being specifically funded with these award funds. That is, it applies as long as the activity is being conducted by the recipient or any third party and the activity needs to be undertaken in order to use these award funds. Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the award, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the award, the recipient agrees to contact FDLE. 1) New construction; 2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain; a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; 3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; 4) Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or educational environments; and 5) Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by the Bureau of Justice Assistance. The recipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed by the Department of Justice at https://www.bia.gov/Funding/nepa.html, for programs relating to methamphetamine laboratory operations. 3.o National Historic Preservation Act - The recipient will assist the Department (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (54 U.S.C. § 300.101 et seq.), Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (54 U.S.C. 312501-312508) and the National Environmental Policy Act of 1969 (43 C.F.R. 46). Ao Human Research Subjects - The recipient agrees to comply with the requirements of 28 C.F.R. § 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 5.0 Disclosures Conflict of Interest — Recipients (at any tier) must establish safeguards to prohibit employees, officers, agents, and board members from using their positions for a purpose that constitutes or presents the Page 26 of 32 appearance of personal or organizational conflict of interest, or personal gain. Recipients must disclose in writing any potential conflict of interest to FDLE (the non-federal pass -through entity). No employee, officer, agency, or board member may solicit nor accept gratuities, favors, or anything of monetary value from providers/contractors. Violations of Criminal Law - The recipient must disclose all violations of state or federal criminal law involving fraud, bribery or gratuity violations potentially affecting the award. 6.0 Uniform Relocation Assistance and Real Property Acquisitions Act - The recipient will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally -assisted programs. 7.0 Limitations on Government Employees Financed by Federal Assistance - The recipient will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7321-26, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. 8.0 Funds to Association of Community Organizations for Reform Now (ACORN) Unallowable - Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or award to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP. 9.0 Text Messaging While Driving - Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), and Section 316.305, Florida Statutes., the recipient is encouraged to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 10.0 DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database - If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS), by a government DNA lab with access to CODIS. With the exception of Forensic Genetic Genealogy, no profiles generated with award funding may be entered into any other non -governmental DNA database without prior express written approval from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS. Booking agencies should work with their state CODIS agency to ensure all requirements are met for participation in Rapid DNA (see National Rapid DNA Booking Operational Procedures Manual). 11.0 Forensic Genealogy Testing - Recipients utilizing award funds for forensic genealogy testing must adhere to the United States Department of Justice Interim Policy Forensic Genealogical DNA Analysis and Searching and must collect and report the metrics identified in Section IX of the document to the Bureau of Justice Assistance. For more information, visit https://www.iustice.00v/olp/ a e/file/1 204386/down load. 12.0 Environmental Requirements and Energy - For awards in excess of $100,000, the recipient must comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.0 § 85), section 508 of the Clean Water Act (33 U.S.C. § 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 C.F.R. § 1 seq.). The recipient must comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871), if any. 13.0 Other Federal Funds - The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds other than this award, and those awards have been, are being, or are to be used, in whole or in part, for one or more of the identical cost items for which funds are being Page 27 of 32 provided under this award, the recipient will promptly notify, in writing the grant manager for this award, and, if so requested by FDLE seek a budget modification or change of project scope amendment to eliminate any inappropriate duplication of funding. 14.0 Trafficking in Persons -The recipient must comply with applicable requirements pertaining to prohibited conduct relating to the trafficking of persons, whether on the part of recipients, recipients or individuals defined as "employees" of the recipient. The details of the recipient and recipient obligations related to prohibited conduct related to trafficking in persons are incorporated by reference and posted at htt s://o' .00v/fundin/Exrlore/prohibitedConduct-Traffickina.htm. 15.0 Requirement of the Award; Remedies for Non -Compliance or for Materially False Statements -Any materially false, fictitious, or fraudulent statement to the Department related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001, 1621, and/or 34 U.S.C. § 10272), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. §§ 3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or unenforceable; such provision shall be deemed severable from this award. 16.0 Employment Eligibility Verification for Hiring Under This Award - The recipient must ensure that as part of the hiring process for any position that is or will be funded (in whole or in part) with award funds, the employment eligibility of the individual being hired is properly verified in accordance with the provisions of 8 U.S.C. 1324a(a)(1) and (2). 1) All persons who are or will be involved in activities under this award must be made aware of the requirement for verification of employment eligibility, and associated provisions of 8 U.S.C. 1324a(a)(1) and (2) that make it unlawful in the United States to hire (or recruit for employment) certain aliens. 2) The recipient must provide training (to the extent necessary) to those persons required by this condition to be notified of the requirement for employment eligibility verification and the associated provisions of 8 U.S.C. 1324a(a)(1) and (2). 3) As part of the recordkeeping requirements of this award, the recipient must maintain records of all employment eligibility verifications pertinent to compliance with this condition and in accordance with 1-9 record retention requirements, as well as pertinent records of notifications and trainings. 4) Monitoring of compliance with the requirements of this condition will be conducted by FDLE. 5) Persons who are orwill be involved in activities under this award includes any and all recipient officials or other staff who are or will be involved in the hiring process with respect to an award funded position under this award. 6) For the purposes of satisfying this condition, the recipient may choose to participate in, and use E- Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient entity uses E-Verify to confirm employment eligibility for each position funded through this award. 7) Nothing in this condition shall be understood to authorize or require any recipient, or any person or other entity, to violate federal law, including any applicable civil rights or nondiscrimination law. 8) Nothing in this condition, including paragraph vi., shall be understood to relieve any recipient, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1) and (2). 17.0 Determination of Suitability to Interact with Minors - This condition applies if it is indicated in the application for award (at any tier) that a purpose of some or all of the activities to be carried out under the award is to benefit a set of individuals under 18 years of age. The recipient (or subrecipient at any tier), must make determinations of suitability before certain individuals may interact with participating minors. The requirement applies regardless of an individual's employment status. Page 28 of 32 The details of this requirement are posted on the OJP website at https:Hoip.gov/funding/Explore/Interact- Minors.htm. 18.0 Restrictions and Certifications Regarding Non -Disclosure Agreements and Related Matters - No recipient under this award, or entity that receives a procurement contract with funds under this award, may require an employee to sign an internal confidentiality agreement that prohibits the reporting of waste, fraud, or abuse to an investigative or law enforcement representative authorized to receive such information. The foregoing is not intended, to contravene requirements applicable to classified information. In accepting this award, the recipient: 1) Has not required internal confidentiality agreements or statements from employees or contractors that currently prohibit reporting waste, fraud, or abuse; 2) Certifies that, if it learns that it is or has been requiring its employees or contractors to execute agreements that prohibit reporting of waste, fraud, or abuse, it will immediately stop any further obligations of award funds, will provide prompt written notification to FDLE, and will resume such obligations only if expressly authorized to do so by FDLE. 3) Will comply with requirements of 5 U.S.C. §§ 1501-08 and 7321-26, which limit certain political activities of state or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. 19.0 Safe Policing and Law Enforcement - Recipients that are state, local, college or university law enforcement agencies must be in compliance with the safe policing certification requirement outlined in Executive Order 13929. For detailed information on this certification requirement, see httos://cons. usdoi.gov/SafePolicina EO. 20.0 For JAG: Extreme Risk Protection Programs - Recipients using funds for Extreme Risk Protection programs must include, at a minimum: pre -deprivation and post -deprivation due process rights that prevent any violation or infringement of the Constitution of the United States, including but not limited to the Bill of Rights, and the substantive or procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the Constitution of the United States, as applied to the States, and as interpreted by State courts and United States courts (including the Supreme Court of the United States). Such programs must include, at the appropriate phase to prevent any violation of constitutional rights, at minimum, notice, the right to an in -person hearing, an unbiased adjudicator, the right to know opposing evidence, the right to present evidence, and the right to confront adverse witnesses; the right to be represented by counsel at no expense to the government; pre -deprivation and post -deprivation heightened evidentiary standards and proof which mean not less than the protections afforded to a similarly situated litigant in Federal court or promulgated by the State's evidentiary body, and sufficient to ensure the full protections of the Constitution of the United States, including but not limited to the Bill of Rights, and the substantive and procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the Constitution of the United States, as applied to the States, and as interpreted by State courts and United States courts (including the Supreme Court of the United States). The heightened evidentiary standards and proof under such programs must, at all appropriate phases to prevent any violation of any constitutional right, at minimum, prevent reliance upon evidence that is unsworn or unaffirmed, irrelevant, based on inadmissible hearsay, unreliable, vague, speculative, and lacking a foundation; and penalties for abuse of the program. 21.0 For RSAT: State Alcohol and Drug Abuse Agency - The recipient will coordinate the design and implementation of treatment programs with the State alcohol and drug abuse agency or any appropriate local alcohol and drug abuse agency, especially when there is an opportunity to coordinate with initiatives funded through the Justice Assistance Grant (JAG) program. 22.0 For RSAT: Drug Testing - The recipient will implement or continue to require urinalysis or other proven reliable forms of testing of individuals in correctional residential substance abuse treatment programs. Such testing shall include individuals released from residential substance abuse treatment programs who remain in the custody of the State. Page 29 of 32 23.0 For RSAT: Opioid Abuse and Reduction - The recipient understands and agrees that, to the extent that substance abuse treatment and related services are funded by this award, they will include needed treatment and services to address opioid abuse and reduction. 24.0 For RSAT: Data Collection - The recipient agrees that award funds may be used to pay for data collection, analysis, and report preparation only if that activity is associated with federal reporting requirements. Other data collection, analysis, and evaluation activities are not allowable uses of award funds. 25.0 For RSAT: Recipient understands and agrees that strategic planning activities funded by this award must include planning on how to address individuals with co-occurring mental health and opioid use disorders. 26.0 For PSN: Coordination with U.S. Attorney and PSN Task Forces - The recipient agrees to coordinate the project with the U.S. Attorney and Project Safe Neighborhoods Task Force(s) for the respective U.S. Attorney Districts covered by the award. The recipient also is encouraged to coordinate with other community justice initiatives and other ongoing, local gun prosecution and law enforcement strategies. 27.0 For PSN: Media -related Outreach - The recipient agrees to submit to FDLE for review and approval by DOJ, any proposal or plan for PSN media -related outreach projects. 28.0 For NCHIP & NARIP: Comprehensive Evaluation - In order to ensure that the National Criminal History Improvement Program (NCHIP) and the NICS Act Record Improvement Program (NARIP) are realizing the objectives in the most productive manner, the recipient agrees to participate in a comprehensive evaluation effort. It is anticipated that the evaluation will take place during the course of the program and will likely involve each participating agency. It is expected that the evaluation will have a minimal impact on an agency's program personnel and resources. 29.0 For NCHIP & NARIP: Coordination and Compatibility with Systems - In accordance with federal award conditions, recipient agrees all activities supported under this award must: 1) Be coordinated with Federal, State, and local activities relating to homeland security and presale firearm checks. 2) Ensure criminal justice information systems designed, implemented, or upgraded with NCHIP or NARIP funds are compatible, where applicable, with the National Incident -Based Reporting System (NIBRS), the National Crime Information Center system (NCIC 2000), the National Criminal Instant Background Check System (NICS), the Integrated Automated Fingerprint Identification System (IAFIS), and applicable national, statewide or regional criminal justice information sharing standards and plans. 3) Intend to establish or continue a program that enters into the National Crime Information Center (NCIC) records of: (a) Protection orders for the protection of persons from stalking or domestic violence; (b) Warrants for the arrest of persons violating protection orders intended to protect victims from stalking or domestic violence; and (c) Arrests or convictions of persons violating protection orders intended to protect victims from stalking or domestic violence. 30.0 For NCHIP & NARIP: Firearm and Background Checks - Consonant with federal statutes that pertain to firearms and background checks -- including 18 U.S.C. § 922 and 34 U.S.C. Ch. 409 -- in connection with any use, by the recipient (or any subrecipient at any tier), of this award to fund (in whole or in part) a specific project or program (such as a law enforcement, prosecution, or court program) that results in any court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the National Instant Background Check System (NICS), or that has as one of its purposes the establishment or improvement of records systems that contain any court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS, the recipient (or subrecipient, if applicable) must ensure that all such court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS are promptly made available to the NICS or to the "State" repository/database that is electronically available to (and accessed by) the NICS, and -- when appropriate -- promptly must update, correct, modify, or remove such NICS-relevant "eligible records". Page 30 of 32 In the event of minor and transitory non-compliance, the recipient may submit evidence to demonstrate diligent monitoring of compliance with this condition (including subrecipient compliance). DOJ will give great weight to any such evidence in any express written determination regarding this condition. 31.0 For Paul Coverdell: Generally Accepted Laboratory Practices — The recipient shall ensure that any forensic laboratory, forensic laboratory system, medical examiner's office, or coroner's office that will receive any portion of the award uses generally accepted laboratory practices and procedures as established by accrediting organizations or appropriate certifying bodies. 32.0 For Paul Coverdell: Accreditation — The recipient may not obligate, expend, or draw down any funds under this award until the recipient submits documentation sufficient to demonstrate that it is accredited. 33.0 If the recipient is not accredited, the recipient must prepare and apply for accreditation by not more than two years from the award date of this award. If accredited, the recipient must continue to demonstrate such accreditation as a condition of receiving or using these subawarded funds; or, if not accredited, the recipient must use the subawarded funds to prepare and apply for accreditation. 34.0 The Coverdell statute (see 34 U.S.C. section 10562(2)) and the Paul Coverdell Science Improvement Grants Program solicitation state certain requirements and guidance associated with proper accreditation and regarding what BJA will consider to be acceptable documentation of accreditation. The awarded funds may not be used under this award by a forensic laboratory or forensic laboratory system with accreditation (or by such laboratory to obtain accreditation) that BJA determines not to be consistent with the Coverdell law and the solicitation or to be otherwise deficient. The recipient agrees to notify FDLE promptly upon any change in its accreditation status. 35.0 For Paul Coverdell: Gross Income/Revenues — The recipient understands and agrees that gross income (revenues) from fees charged for forensic science or medical examiner services constitutes program income (in whole or in part), and that program income must be determined, used, and documented in accordance with the provisions of 2 C.F.R. 200.307, including as applied in the DOJ Grants Financial Guide, as it may be revised from time to time. The recipient further understands and agrees that both program income earned during the award period and expenditures of such program income must be reported on the quarterly and final Federal Financial Reports (SF425) and are subject to audit. The recipient understands and agrees that program income earned during the award period may be expended only for permissible uses of funds specifically identified in the solicitation for the Paul Coverdell Forensic Science Improvement Grants Program. The recipient further understands and agrees that program income earned during the award period may not be used to supplant State or local government sources for the permissible uses of funds listed in the solicitation. The recipient understands and agrees that program income that is earned during the final one hundred twenty (120) days of the award period may, if appropriate, be obligated (as well as expended) for permissible uses during the one hundred twenty -day (120-day) period following the end of the award period. The recipient further understands and agrees that any program income earned during the award period that is not obligated and expended with one hundred twenty (120) days of the end of the award period must be returned to OJP. The recipient understands and agrees that, throughout the award period, it must promptly notify BJA if it either starts or stops charging fees for forensic science or medical examiner services, or if it revises its method of allocating fees received for such services to program income. Notice must be provided in writing to the BJA grant manager for the award within ten (10) business days of implementation of the change. 36.0 For Paul Coverdell: External Investigations —The recipient shall comply with 34 U.S.C. section 10562(4), relating to processes in place to conduct independent external investigations into allegations of serious negligence or misconduct by employees or contractors. Page 31 of 32 The recipient of this subaward acknowledges that, as stated in the solicitation for the Paul Coverdell Forensic Science Improvement Grants Program, BJA assumes that recipients (and subrecipients) of Coverdell funds will make use of the process referenced in their certification as to external investigations and will refer allegations of serious negligence or misconduct substantially affecting the integrity of forensic results to government entities with an appropriate process in place to conduct independent external investigations, such as the government entity (or entities) identified in the grant application. The recipient shall submit the following information as part of its final report: 1) The number and nature of any allegations of serious negligence or misconduct substantially affecting the integrity of forensic results received during the 12-month period of the award; 2) Information on the referrals of such allegations (e.g., the government entity or entities to which referred, the date of referral); 3) The outcome of such referrals (if known as of the date of the report); and 4) If any such allegations were not referred, the reasons(s) for the non -referral. Should the project period for this award be extended, the recipient shall submit the above information as to the first twelve months of the award as part of the first semi-annual progress report that comes due after the conclusion of the first twelve months of the project period, and shall submit the required information as to subsequent twelve-month periods every twelve months thereafter (as part of a semi- annual progress report) until the close of the award period, at which point the recipient shall submit the required information as to any period not covered by prior reports as part of its final report. The recipient understands and agrees that funds may be withheld (including funds under future awards), or other related requirements may be imposed, if the required information is not submitted on a timely basis. Page 32 of 32 FAIN # 15PBJA.-24-GG-04224- MUMU Federal Award Date 12/08/2025 Federal Award Agency US Department of Justice (DOJ) through Florida Department of Law Enforcement DLE CSFA Name Edward Byrne Memorial Justice Assistance Grant JAG Pro rare CFDA/CSFA# 16.738 Total Amount of $128,108,00 Federal funds Awarded ubrecipientName Collier County Sheriff's Office UEI# JD E 2KWN966 VEIN# 59-6000561 Indirect Cost Rate NIA Period of Performance 10/l/2025 — 9/30/2026 Fiscal Year End 9/30/26 Monitoriri rid 12/2026 AGREEMENT BETWEEN COLLIER COUNTY AND COLLIER COUNTY SHERIFF'S OFFICE Edward Byrne Memorial Justice Assistance Grant (.TAG) THIS AGREEME made and entered into on this day of 2026, by and between Collier County, a political subdivision of the State of Florida, (COUNTY) having its principal address at 3339 E Tamiami Trail, Naples FL 34112, and Collier County Sheriffs Office (SUBRECIPIENT), a constitutional office, having its principal office at 3319 Tarniarni Trail Fast, Naples, FL 34112. WHEREAS, the Florida Department of Law Enforcement (FDLE) has the authority pursuant to Florida law and does hereby agree to provide federal financial assistance to the COUNTY in accordance with the terms and conditions set forth in the agmeinent between the COUNTY and FDLE; and WHEREAS, FDLE has available funds resulting from a,federal Edward R. Byrne Memorial Just Assistance Grant (JAG) award issued under Pail E of Title 1 of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; and COLLIER COUNTY SHERIFF'S OFFICE Byrne Grant 10199 JAG25•a 1 Pago 1 of 73 CA O WHEREAS, the COUNTY and SUBItECIPIENT wish to set forth the responsibil ities and obligations of each in undettalung the JAG program — (Byrne Grant JG198, Edward Byrne Memorial Justice Assistancc Grant (JAG)). NOW, THEREFORE, in consideration of the mutual benefits contained herein, it is agreed by the Parties as follows: STATEMENT OF WORD The SUBRECIPIENT shall provide services in accordance with the Scope of Work, provided in Part I, and the COUNTY's application submitted to, and approved by, the U.S. Department of Justice (DOJ) through the Florida Department of Law Enforcement (FDLE), referred to herein and made an integral pall: of this Agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon, in writing, by the SUBRECIPIENT and the COUNTY, in compliance with Collier County's Administrative Procedures and Department of Justice (DOJ) requirements in effect at the time such services are authorized. PART I SCOPE OF WORD The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards required as a condition of providing DOJ/ DLE assistance, as provided herein and as determined by Collier County Community and Human Services (CHS) Division, perform the tasks necessary to conduct the program as follows: Project Name: Edward Byrne Memorial Justice Assistance Grant (C-JG198 License Plate Readers and AED's) Description of project and mltcorne: Collier County's Sheriff's Office will purchase license plate readers (LPR's) for Collier County and automated external defibrillators (AED's) for Marco Island Police Department. Project Component 1: Procurement (.Equipment) — Collier County Sheriffs Office, Procurement of approximately 9 license plate readers (LPR's) COLLIER COUNTY SHERIFF'S OFFICE Rpm Grant JCr 198 JAG25-01 Page 2 of 73 I.] Project Component 2: Procurement (Equipment) Collier County Sheriffs Office for City of Marco Island; Procurement of approximately 4 automated oxtern.al defibrillators (AED's) SUBRECIPIENT shall adhere to all regulations and requirements of the Agrcement between Collier County and DOJ/l~DIaE, incorporated herein as Exhibit 1, GRANT AND SPECIAL CONDITIONS A. Within sixty (60) caleiidar days of the execution of this Agreement, the SUBRECIPIENT must deliver to CHS for approval a detailed schedule for the implementation of the project. B. The following policies must be submitted to CHS within sixty (60) days of this Agreement. For policies that were established more than three (3) years prior to the date of the Agreement, SUBRECIPIENT trust also provide the date of the last review for each policy. Z Affirmative Action/ Equal Oppotlunity Policy Z Conflict of Interest Policy Z Procurement Policy Sexual Harassment Policy Fraud, Waste, and Abuse Policy Personally Identifiable Information (PIT) Policy No Texting while Driving Policy ® Language Assistance and Planning Policy (LAP) ® Limited English Proficiency Policy (LEP) Violence Against Women Act (VAWA) Policy ® Grievance Policy (Staff and Clients) Termination Policy (Staff and Clients Z Confidentiality Policy ® Information Technology Policy ® Whistleblower Policy ® Record Retention Policy ® Monitoring Policy Code of Ethics Policy C. Conflict of Interest — SUBRECIPIENT must have written conflict of interest policies. The JAG Program distinguishes between two types of conflict of inntem-st: one related to organizations that carry out the project (recipients or subrecipients), and another specific to individuals involved in providing services and day -today project operations. SUBR>CIPIENT shall have written policies related to both types of conflicts of interest. COLLIER COUNTY SHERIFF'S MICE Byrne Grant ]G 198 JAG25-01 Page 3 of73 040 with respect to the use of DOJ/FDI E funds to procure services, equipment, supplies, or other property, the SUBRECIPIENT shall comply with 2 C.F.R. part 2K With respect to all other decisions involving the use of DOJIFDLE funds, the following restrictions shall apply; No person who is an employee, agency consultant, officer, or elected or appointed official of the SUBRECIPIENT and who exercises or has exercised any functions or responsibilities with respect to assisted activities, or who is in a position to participate in a decision -making process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit from the activity, or have an interest in any contract, subcontract, or agreement with respect thereto, or the process thereunder, either for himself or herself or for those with whore he or she has family or business ties, during his or her tenure for one year thereafter. In addition, SUBRECIPIE.NT will not employ or subcontract any person having any conflict of interest. SUBRECIPIENT covenants that it will comply with all Federal "Conflict of Interest", 2 CFR 200.318, and the State and County statutes, regulations, ordinances, or resolutions governing conflicts of interest. All SUBRECIPIENT employees who work on activities associated with this Agreement shall complete the Subrecipient/DeveloperNendor Conflict of Interest Disclosure Form prior to execution of this Agreement. Any employees hired later during the period of performance for this Agreement who will work on activities associated with this Agreement shall also complete and submit to the COUNTY the Conflict of Interest Disclosure Form. SUBRECIPIENT will notify the COUNTY, in writing, and seek COUNTY approval prior to esitering into any contract with an entity owned in whole or in pal-: by a covered person, or an entity owned or controlled, in whole or in part, by the SUBRECIPIENT. Tile COUNTY may review the proposed corittact to ensure that the contractor is qualified, and the costs are reasonable. Approval of an identity of interest contract will be in the COUNTY's sole discretion. This provision is not intended to limit SUBRECIPTENT's ability to self -manage the projects using its own employees. D. Annual Subrecipient Training — All SUBRECIMPyr staff assigned to the administration and implemenLation of the Project established by this Agreement shall attend the CHS-sponsored Annual Subrecipient Fair Housing training, except those who attended the training in the previous year, In addition, at least one staff member shall attend all other CHS-offered Subrecipient training, relevant to the Project, as determined by the Grants Coordinator, not to exceed four (4) sessions. COLLIER COUNTY SHERIFF'S OFFICE By= Grtmt JG 198 JAG25-U 1 PsiSe el of 73 s 0 Requests for exemption, under this special condition, must be submitted to the Grant Coordinator, in writing, at least 14 days, prior to the training. E. Limited English Proficiency — Persons who, as a result of national origin, do not speak English as thee' primary language and who have limited ability to speak, read, write, or understand English ("limited English proficient persons" or "LEP persons") may be entitled to language assistance tinder Title V1 of the Civil Rights Act of 1964 (Title VI) in order to receive a particular service, benefit, or encounter. In accordance with Title V1 and its implementing regulations, SUBRECIPIENT agrees to take reasonable steps to ensure meaningful access to activities funded with DOJIFDLE Funds by LEP persons. Any of the following actions could constitute "`reasonable steps," depending on the circumstances: acquiring translators to translate vital documents; advertisements or notices; acquiring interpreters for face- to-face interviews with LEP persons; placing advertisements and notices in newspapers that serve LEI' persons; partnering with other organizations that serve LEP populations to provide interpretation, translation, or dissemination of information regarding the project; hiring bilingual employees or volunteers for outreach and intake activities; contracting with a telephone line interpreter service; eto, 1.2 PROJECT DETAILS A. Project Description/Project Btidget Description Fie ,JalAiiioiitrt Project Component 1: Procurement (Equipment) -- Collier $119,244 0o County Sheriff's Office; Procurement of approximately 9 license plate readers (LPR's) for Collier County for an approximate total of $119,244.00 Project Component 2: Procurement (Equipment) — Collier $ 8,864.00 County Sheriff's Office for City of Tulare Island; Procurement of approximately 4 automated external defibrillators (AED's) for an approximate total of $8,864,00 Total e:dei40 Funds` $ 128 108.00 The SUBRECIPTENT will accomplish the following checked project tasks: ® Provide Quarterly Progress Reports ® Ensure attendance by a representative from executive management at quarterly partnership meetings, as requested by CHS. ® Identify Lead Point of Contact/Manager For the project. COLUMCOUNTY SHERIFF'S OFFTCR Syme Graall JG19B JAG25-O t Page 5 of 73 040 ® Performance Deliverables Program Deliverable Deliverable Supporting Submission Schedule Documentation special Orant Condition Policies as stated In this Within sixty (60) days of Policies Section 1.1 agreement A reelnent execution Insurance Insurance Certificate Within 30 days of Exhibit A Agreement execution, and annually within thirty (30) days of renewal Detailed project Project Schedule Within sixty (60) days of implementation _schedule Agreement execution Procurement Documents Quotes for License Plate Prior to Reader and AED Equipment ordering,/purchasing Request for Payment Exhibit B The 30111 day following the end of the quarter, and Final invoice is due 45 days from Agreement end date Quarterly Progress Report Exhibit C Within :1.5'days c ite giia 0''y` e& Annual Audit Monitoring; ExhibitD Annually, within 60 days Report after FY end Financial and Compliance Audit, Management fetter, Annually, nine (9) months Audit and Supporting for Single Audit OR one Documentation hundred eighty (180) days after FY end Employee Attestation of Signed Texting and Driving Within 60 days of Texting and Driving Policy Policy Agreement execution (staff driving while performing work during use of funds provided by this rant Collier County Inventory Form Exhibit G Annually, within 60 days after FY end. Subrecipieiit/Developer/Vendor Exhibit I Upon execution of the Conflict of Interest Disclosure agreement, for all Form employees who work on activities associated with the grant and upon hiring of all new employees Whistleblower Protections i'Khibit I -I Upon execution of the Cerlification - Organization Agreement if not already submitted. Whistleblower Protections Exhibit I -I -I Upon execution of the Certification -- Subrecipieni: agreement, for all Staff employees who work on activities associated with COLLIER COUNTY SHERIFF'S OFFICE hymn Grant JG 199 JAG25-01 Page b of73 CA O Program Deliverable Deliverable Supporting Submission Schedule Dmumentation the grant and upon hiring of all new employees Affidavit Regarding Labor and Exhibit J Upon execution of this Services Traffickin Agreement. Never Contract with the Enemy Exhibit IC Upon execution of this Geltifrcation Agreement. Equal Employment EEOC Certificate Within 120 days of Opportunity Certification Agreement execution, and EEOC annually thereafter Equal Employment ESOP Verification Form Within 120 days of Opportunity Program (EEOP) Agreement execution, and annuail thereafter. Certification of Body Armor Mandatory Wear Certification NIA Mandatory Wear Policy Drug -Free Workplace Exhibit L Within 30 days of Certification execution of this Agreement and annually throughout the period of erformance. Consent to Verify Immigration 9 —Not Applicable Prior to determining client Status (SINE) income eligibility. SAVE documentation to be maintained in client file, B, Payment .Deliverables Payment Deliverable payment Supporting Documentation Submission Schedule Project Component I: Exhibit B and supporting documents, Monthly by the 301h Procurement (Equipment) - as evidenced by third -party contracts, day of the month Collier County Sheriff's quotes, procurement documents, SAM following the month Office; Procurement of verification for vendor((), equipment of service, approximately 9 license plate inventory records, purchase orders, if applicable, receipts or invoices, readers (LPR's) canceled checks or bank statements, or any additional documents requested, Project Component 2: Exhibit 13 and supporting docu=nts, Monthly by the 30111 Procurement. (Equipment) — as evidenced by third -party contracts, day of the month Collier County Sheriffs quotes, procurement documents, SAM following the rnonth Office for City of Marc verification for vendor(s), equipment of service. Island; Procurement of inventory records, purchase orders, if approximately 4 automated applicable , receipts or invoices, external defibrillators AED'S COLLIER COUNTY SHEMPF'S OFFICE Byrne Graut ]G 198 JAG25-01 Page 7 of 73 CA() Payment Deliverable Payment Supporting Documentation Submission Schedule canceled checks or bank statements, or an additional documents requested. L3 PERIOD OF FERFORMANCE Services of the SUBRECIPIENT shall start on October 1, 2025, and end on September 30, 2026, unless terminated earlier in accordance with provisions of Paragraph 3.8, Defaults, Remedies, and Termination. Any )Viands not obligated by the expiration date of this Agreornent shall automatically revert to the COUNTY. If the project has not begun within 60 days of the original start date of the award date or the date of award activation (whichever is later), SUBRECIPIENT must report, in writing, to the COLfNTY the steps taper] to initiate the project, the reasons for the delay, and the expected start date. If a project has not begun within 90 days of the original start date of the award date or the date of award activation (whichever is later), SUBRECIPIENT must submit a second written statement to the COUNTY explaining the reasons for the delay, Upon receipt of the 90-day letter, the COUN`I"'Y shall determine if tile reason for the delay is justified or, at its sole discretion, terminate this agreement. 1iDLE, where warranted by extenuating circumstances, may extend the starting date of the project past the 90-day period, but only by fori-nal written amendment to this Agreement. The County Manager or designee may extend the term of this Agreement for a period of up to 180 days after the end of the Agreement, in accordance with DOJ/FDL,E approval, following receipt of the SUBRECIPIEN T'S written requestsubtnitted at least 30 days prior to agreement period of performance and date. Extensions must be authorized, in writing, by formal letter to the SUBRECIPIENT, All requests for amcndrnonts, including requests for project period extensions, must be submitted no later than 30 days prior to the Period of Performance expiration date. 1.4 AGREEMENT AMOUNT The COUNTY agrees to make availablc ONE HUNDRED TWENTY-EIGHT THOUSAND ONE HUNDRED EIGHT DOLLARS AND ZERO CENTS ($128,108,00) for use by the SU13RECIPIENT during the term of the Agreement (hereinafter, referred to as the "Funds"). Funds may be used only for the purposes in SUBRECIPIENT'S approved application. SUBRECIPIENT shall not undertake any work or activities not described in the approved grant award, and that use staff, equipment, or other goods or services paid for with grant funds, without prior written approval from CHS, and FDLE's Office of Criminal COLLIER COUNTY SHERIFF'S OFFICF. byme Grant IR 198 JAG25.01 Page S of 73 C'AO Justice Grants (OCJG), Only project costs incurred on or after the effective date, and on or prior to the termination date of the Agreement are eligible for reimbursement. The SUBRECIPIENT agrees that no funds wider this grant award (including via subcontract or subaward, at any tier) may be used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UA`I), or for any accompanying accessories to support UAS. Modifications to the "Budget and Scope" may only be made if approved in advance. Cumulative Fund shifts among line items may be approved administratively by the CHS Director or designee for a total of up to 10 percent (10%) of the total funding agreement and shall not signify a change in scope. Fund shifts that exceed 10 percent (10%) shall require formal approval by FDLE (submitted in Just Urants), as well as approval by the Board of County Commissioners (Board). Under no circumstances can fund shifts increase the total budgeted award. The COUNTY shall reimburse SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tastes, as accepted and approved by CHS. SUBRECIPIENT may not request disbursement of DOJ/FDLE fiends until funds are needed for eligible costs, and all disbursement requests must be limited to the amount needed at the time of the request. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations incurred during the term of this Agreement. Invoices for work performed are required every quarter. If no work has been performed during that quarter, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice will be required. Explanations will be required if two consecutive quarters of $0 invoices are submitted. Payments shall be made to SUBRECIPIENT when requested as work progresses, but not more frequently than once per quarter. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum level of service required by this Agreement. Final invoices are due no later than 45 days after the end of the Agreement. Work performed during the term of the program but not invoiced within 90 days after the end of the Agreement may not be processed without written authorization from the Grant Coordinator. No payment will be made until approved by CHS for grant aolmpliance and adherence to all applicable Local, State, or Federal requirements. Payment will be made upon receipt of a properly completed invoice and in cornpliance with §218.70, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." COLLIER COUNTY SHERIFF'S OFFICE By me Grant JG 198 JAG25-01 Page 9 a1'73 (,A o In accepting grant funding frona the COUNTY, SUBRECIPIENT agrees that these funds cannot and must not be utilized for expenditures already covered by other funding resources received. This would be considered a duplication of benefits, which is prohibited by law. If a duplication of Benefits occurs, COUNTY reserves the right to recoup those funds. If the SUBRECIPIENT currently has other active awards of federal funds, or if the SUBRECIPIENT receives any other award of fedcral funds during the period of performance for this award, the SUBRECIPIENT must promptly determine whether funds from any of those other federal awards have been, are being, or are to he used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the SUBRECIPIENT must promptly notify the Office of Criminal Justice Grants (OCJG) in writing of the potential duplication, and, if so requested by the awarding agency, must seek a budget-n7.ndification or change -of -project -scope Grant Award Modification (GAM) tlu'ough the Just Grants system to eliminate any inappropriate duplication of funding. 1.5 FINANCIAL CONSEQUENCES FOR FAILURE TO PERFORM In accordance with Section 235.971, Florida Statutes, payments for state and federal financial assistance must be directly related to the scope of work and meet the minimum level of performance for successful C0111Pletion. If SUBRBC:IPIEN'r Fails to meet the ininimum [eve] of service or performance identified in this agreement, the COUNTY will apply f nancial consequences commensurate with the deficiency. Financial consequences may include but are not luuited to withholding payments or reimbursement until the deficiency is resolved, tendering only partial payment/reimbursement, imposition of other financial consequences according to the Standard Conditions as applicable, and/or terMination of .Agreement and regLlisitioia of goods or services from all alternate source. Any payment made is reliance on SUBRECIPENT'S evidence of performance, which evidence is subsequently determined to be erroneous, will be immediately due to the COUNTY as a refund. 1.6 COST PRINCIPLES Payments to SUBRECIPIENT are governed by the Federal grant management rules for cost allowability found at 2 CFR 200 Subpart E-Cast Principles. For the purposes of this section of this Agreement, SUBRECIPIENT is defined as described in 2 CFR 200.93, Accordingly, payments will be made on a cost reimbursement basis. Each request for reimbursement shall identify the associated project and approved project task(s) listed under this Scope of Work_ 5UB11ECIPIENT may only incur direct costs that may be attributed specifically to the project referenced above, as defined in 2 CFR 200.413. CC}LL18R COUNTY Sl-1TRIF 'S OFMCe 13ymc Gronl JG 198 3A€325-01 Pap to or73 C40 SUBRECIMENT must provide adequate documentation to validate costs incurred, Payments to SUBRECIPIENT's contractors and vendors are conditioned upon compliance with the procurement requirements provided at 2 CFR 200.318-200.327. Allowable costs incurred by the SUBRECIPIENT shall follow 2 CFR 200 Subpart E-Cost Principles, and the DO.1 Grants Financial Guide, 28 CFR § 55, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. The SU13RECIPIENT shall pay all sales, consunner, use, and other similar taxes associated with the work or portions thereof, which are applicable, during the performance of the work. Any payments made for costs determined to be unallowable by DO.1, FDLE, or the COUNT"Y, either as direct or indirect costs, must be refunded in accordance with instructions that determined the costs to be unallowable unless state for federal statute or r•egr.tlation directs otherwise. See also 2 CFR §§ 200.300-309. 1.7 NOTICES Notices required by this Agreement shall be in writing and delivered via, mail (postage prepaid), commercial courier, personal delivery, or sent by facsimile or other electronic means. Any notim delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice. SUBRECIPENT agrees to notify the COUNTY within 30 days of any changes to key project staff occurs, including changes in contact information or title changes. COLLIER COUNTY ATTENTION: Carolyn Noble, Grant Coordinator Collier County Government Community and Human Services Division 2671 Airport Road, Suite 202 Naples, Florida 34112 Email: Caralyn.Noble@collier.gov Telephone: (239) 252-5321 SUBRECIPIENT ATTENTION: Marien Ruiz, General Accounting Manager Collier County Sheriffs Office 3319 Tarniami Trail East, Building J Naples, FL 34112 Email:lVlarien.Ruiz(c colliersheriff.org Telephone: (239)252.0852 COLLIER COUNTY SHERMFS UFFICE Byrne Grant X 178 1AG2S,01 Page I I of73 C-4 o PART 1[1[ GRANT CONTROL REQUI RE+ M1CN'TS 2.1 AUDITS During the term of this Agrcement, SUBRECIPIENT shall submit to the COUNTY an Annual Audit Monitoring report (Exhibit D) no later than 60 days after SUBRECIPIENT's fiscal year end. In addition, SUBRECIPIENT shall submit to the COUNTY a Single Audit report, Management Letter, and supporting documentation 30 days after receipt of the audit report, or nine (J) rnanths (or one l,Iundred eighty (180) days for Subrecipients exempt from Single Audit) after the SUBkECIPIENT's fiscal year ond. The submission must ]hclude required elements described in Appendix X to 2 CFR § 200. The COUNTY will conduct an annual financial and ptogranvnatic rovicw. The audit sltall meet the requirements of 2 CFR § 200 Subpart F, Audit Requirements; Section 215,97, Florida Statutes, Florida Single Audit Act; and Ruics of the Auditor General, Chapter 10.550 Local Governmental Entity Audits; and. Chapter .10.650, Florida Single Audit Act Audits Nonprofit and For -Profit Organizations. Thr, SUBRECJPIFNT mList fully clear all deficiencies noted in the audit report within 30 clays of receipt of the repot:. Failure to comply with the alcove audit requirements will constitute a violation of this Agreement and may result in witlihoiding of future payments. The SUBRECIPIENT hereby agrees to have an annual agency audit conducted in accordance with current COUNTY policy concerning Subrecipient audits and 2 CFR 200.501. The detertnination of Federal award amounts expended shall be in accordance with guidelines established by 2 CFR Bart 200, Subpart 1=-Audit Requirements. 2.2 RECORDS AND DOCUMENTATION The SUBRECI1'MM shall maintain sufficient records, in accordance with DOJ/FDLE requirements to determine compliance with the requirerounts of this Agreement, the JAG Program, and all other applicable laws and regulations. This documentation shall include, but is not limited to: A. All records required by DOJIFDLE regulations. B, SUBRECIPIENT shall comply with State of Florida General Records Sohcdule GS I -SL for State and Local Government Agencies. c=l .tr,R cuuN'rY sHFrucF,s orrrcm Byrne Grant JG 198 JAG25-01 Page 12 nr73 CAo htt s.1/fldoswebumbraco)rod.blob.coi-e.windows.net/ edia/703328/ sl-sl- 202.0,pdf C. The SUBRECIPIENT must collect and maintain data that measures the performance and effectivtancss of work under this award. The data must be provided to COUNTY in the manner (including within the timeframes) specified by FDLE in the program solicitation or other applicable written guidance. D. SUBRECIPIENT shall beep and maintain public records that ordinarily and necessarily would be required by COUNTY to perform the service. E. The SUBRECIPIENT shall make available at any time upon request by the COUNTY or CHS, all reports, plans, surveys, information, documents, maps, books, records, and other data procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for this Agreement. Materials identified in the previous sentence shall be in accordance with generally accepted accounting principles (GAAP), procedures, and practices, which sufficiently and properly reflect all revenues and expenditures of funds provided directly or indirectly by this Agreement, including matching funds and Program income, These records shall be maintained to the extent of such detail as will properly reflect all net costs, direct and indirect labor, materials, equipment, supplies and services, and other costs and expenses of whatever nature for which reimbursement is claimed under the provisions of this Agreement. F. The SU13RECIPIENT shall maintain records showing compliance with federal purchasing requirements and other federal rcquirelnents for grant implementation. G. Not applicable for this agreement. In accordance with Section 214 of the Housing and Community Development Act and applicable DOJ/FDLE guidance, the SUBR HPIENT shall be responsible for completing Systematic Alien Verification for Entitlements (SAVE) verification for all program beneficiaries prior to the provision of SH11'-funded assistance. The SUBRECIPIENT must ensure that each assisted household member, including all children and adult household members, meet eligible immigration status requirements. SUBRECIPIENT shall obtain client consent, from each household member, to verify immigration status using Exhibit N. The consent form and documentation of SAVE confirmation must be maintained in the participant file. No DOJ/FDI.F, funds may be expended for any beneficiary until SAVE eligibility has been yertihed and properly recorded. The SUBRECIPIENT shall retain all verification records in compliance with state record -keeping requirements and make such documentation available for monitoring or audit upon request. COLLIER COUNTY SHERIFF'S OFFICE Byrne Grant JG 198 3AG2S-01 Page 13 of 73 CA H, SUBRI-CIPIENT steal I provide the public with RCGCSS to public records on the same terms and conditions that the COUNTY would provide the records, and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law. SUBRECIPIENT shall ensure that exempt or confidential public records that are released from public records disclosure requirements are not disclosed except as authorized by 2 CFR 200.337 and 2 CFR 200.338. I, SUBRECIPIENT shall take reasonable cybersecurity and other measures to safeguard information including protected personally identifiable information (P1I) and other types of information in accordance with 2 C.F.R. § 200.303(e). This includes information that DOI/FDLI; or the COUNTY designates as sensitive, or other information the COUNTY considers sensitive and is consistent with applicable Federal, State, and Local laws regarding privacy and responsibility over confidentiality. IF SUBRECIPIENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA. STATUTES, TO THE SUBRECIPIENT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 239-252-5837, Aiagel.Perala@collier.goy, 3299 Tamiami Trail E, Naples FL 34112. 1.3 MON.ITOR1rNG SUBRECIPIENT agrees that CHS may carry out no less than one (1) annual on -site manitoring and evaluation activities, as determined necessary. At the COUNTY's discretion, a desktop review of the activities may be conducted in lieu of an on -site visit. The WilthIuatiun of this Agmenient is dependent upon satisfactory evaluations. Upon request by CHS, S><_ BRLCIPI) NT shall submit information and status reports required by CHS or DOJ/FDLE to enable CHS to evaluate said progress and allow for completion of required reports, The SUBRECIPIENT shall allow CMS or DOJ/FDLE to monitor the SUBRECIPIENT on site. Such site visits may be scheduled or unscheduled, as detcrm.ined by CHS or 1DOJCFDLE. At any time during normal business hours and as often as the COUNTY (and/or its representatives) may deem necessary, the SUBRECIPIENT shall make available for COLU13R COUNTY SHeRIFF'S OFFICE 9yma Grant 7G198 JAG25-41 1'nge H of 73 C,I review, Inspection, ar audit all records, documentation, and any other data relating to all matters covered by the Agreement. CO1LfNTY will monitor SUBRFCMENT's performance in an atterript to mitigate fraud, waste, abuse, or non-performance, based on goals and performance standards as stated, with all other applicable laws, regulations, and policies governing the funds provided under this Agreement further defined by 2 CIaR 200,332. Substandard performance, as determined by CHS, will constitute noncompliance with this Agreement. If corrective action is not taken by die SUBRECIPIENT within a reasonable time period after being notified by CHS, Agreement suspension or termination procedures will be initiated. SUBRECIPIENT agrees to provide FDLE, the DOJ Office of Inspector General, the U.S. Comptroller General, Auditor General of the State of Florida, the General Accounting Office, the COUNTY, and/or the COUNTY's internal auditor(s) access to all records related to performance of activities in this Agreement. 2.4 PREVENTION OF FRAUD, WASTE, AND ABUSE SUBRECIPIENT shall establish, maintain, and utilize internal systems and procedures sufficient to prevent, detect, and correct incidents of fraud, waste, and abuse in the performance of this Agreement, and to provide for propel' and effective management of all Program and Fiscal activities of the Agreement. SIJR ECIPIENT's internal control systems and all transactions and other significant events are to be clearly documented, and readily available for monitoring by COUNTY. SUBRECIPIENT shall give COUNTY complete access to all its records, employees, and agents for monitoring or investigating the performance of the Agreement. SUBRECIPIENT shall fully cooperate with COUNTY's effbits to detect, investigate, and prevent fraud, waste, and abuse. SUBRECIPIENT may not discriminate against any employee or other person who reports a violation of the terms of this Agreement or any law or regulation to COUNTY, or any appropriate law enforcement authority, if the report is made in good faith. 2.5 CORRECTIVE ACTION Corrective action plans may be required for noncompliance, nonperformance, or unacceptable performance tender this Agreement. Penaltics may be imposed for failure to implement or snake acceptable progress on such corrective action plans. COLLIER COUNTY SHERIFF'S QFV ICE 13yme Gmt JQ 198 JAG25,0I pubu 15 OF73 To effectively enforce COUNTY Resolution No. 2013-228, CHS has adopted an escalation policy to ensure continued compliance by Subrecipients, Developers, or any entity receiving grant funds from CHS. The escalation policy for noncompliance is as follows: 1. Initial noncompliance may result its CHS issuing Findings or Concerns to SUBRECIPIENT, which will require a corrective action plan to be Submitted to CHS within 15 days following issuance of the report. • Any pay requests that have been submitted to CHS for payment will be held until the corrective action plan has been submitted. * CHS will be available to provide 'Technical Assistance (`I'!1) to the SUBRECIPIENT, as needed, to correct the noncompliance issue. 2. If SUBRECIPIENT fails to submit the corrective action plan in a timely tmnncr, CHS may require a portion of the awarded grant amount be returned to the COUNTY. • CHS may require upwards of 5 percent (5%) of the award amount to be returned to the COUNTY, at the discretion of the Board. * SUBRECIPIENT may be considered in violation of Resolution No. 2013-228 3. If SUBRECIPIENT reman7S noncompliant or repeats an issue thatwas previously corrected and has been informed by CHS of their substantial noncompliance by certified mail; CHS may require a potion of the awarded grant amount or the amount of the I ORMLh; investment for acquisition of the properties conveyed, be returned to CHS. * The COUNTY may require upwards of i0 percent (10%) of the award amount be returned to CHS, at the discretion of the Board. • SUBRECIPIENT will be considered in violation of Resolution No. 2013-228 4. If after repeated notil=laation, the SUBREMPIENT continues to be substantially noncompliant, CHS may recornmend termination of the Agreement or award. * CHS will matte a recommendation to the Board to immediately terminate the Agreement. SUBRECIPIENT will be required to repay all funds disbursed by CHS for the project that was terminated. This COLIA51t COUNTY RIERIFf S OFFICE Hyme Grant JC 198 JAG25-01 Page Ib of73 C includes the amount invested by the COUNTY for the initial acquisition of the properties or other activities, SUBRECIPIENT will be considered in violation of Resolution No. 2013-228 IFSUBRECIPIENT has multiple agreements with CHS and is found to be noncompliant, the above sanctions may be imposed across al I awards at the Board's discretion. z.G REPORTS Reimbursement may be contingent on the timely receipt of complete and accurate reports and on resolution of monitoring findings required by this Agreement, as deemed necessary by the County Manager or designee. Reports showing lack of proiect activity may result in the with holding of 1mynient or issuance of a Notice of Non-Com 0iance. During the terra of this Agreement, SUBRECIPIENT shall submit quarterly progress reports to the COUNTY on the 101h day of January, April, July, and October, respectively, for the prior quarter period end. Quarterly reports must clearly articulate the activities that occurred withing the reporting period, including descriptions of major accomplishments, milestones achieved, and/or barriers or delays encountered. As part of the report submitted in October, the SUBRECIPIENT agrees to include a comprehensive final report covering the agreed -upon Program objectives, activities, and expenditures including but not limited to, performance data on client feedback with respect to the goals and objectives set forth in Exhibit C, which contains the reporting form to be used in fulfillment of this requirement. Other reporting requirements may be required by the County Manager or designee in the event of Program changes; the need for additional information or documentation arises; and/or legislative amendments are enacted. Reports and/or requested documentation not received by the due date shall be considered dclinquent and may be cause for default and termination of this Agreement. Financial Consequences for Failure to Perform. In accordance with Section 215,971, Florida Statutes, payments for state and federal financial assistance must be directly related to the scope of work and meet the minimum level of performance for successful completion. If SUBRECIPIENT fails to meet the minimum level of service or performance identified irr the Scope of Work of this Agreement, the COUNTY may apply Financial consequences commensurate with the deficiency. Financial consequences may include but are not limited to withholding payments or reimbursement until the deficiency is resolved, tendering only partial payment/reimbursement, imposition of other financial consequences according to the Standard Conditions as applicable, and/or termination of the Agreement and requisition of goods or services from an alternate source. Any payltlent made in COLLIER COUNTY SHERIFF'S OFFICE Bymc Grant x}19B JAG25-01 Pap 17 073 C N0 reliance on SUSRECIPIENT'S evidence of performance, which evidence is subsequently determined to be erroneous, will be immediately due to the COUNTY. Rein ainder of Page intentionally Left Blank C01,081Z COUNTY SIrEWFF'S OFFICE ByaleGraW JG198 IAG25,U1 Page 18 DC73 CAO PART III TERMS AND CONDITIONS 3.1 SUBCONTRACTS No part of this Agreement may be assigned or subcontracted without the written eowwlit of the COUNTY, which consent, if givers at all, shall be at the COUNTY's sole discretion and judgement. SUBRECIPIENT shall cause all provisions ofthis A.grcome►xt in its entirety to be included in and made a part of any subcontract executed in the performance of this Agreement. All subcontractors must comply with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; 34 U,S,C. § 10101 et seq.; the provisions of the current edition of the DOJ Grants Financial Guide; and all other applicable federal and state laws and regulations, 3.2 GENERAL COMPLIANCE SUBRECIPIENT agrees to comply with all DOJ, FDLE, JAG Program requirements, and policies governing the funds provided hider this Agreement. The SUBRECIPIENT further agrees to utilize fiends available under this Agreement to supplement, rather than supplant, Bolds otherwise available. 3.3 INDEPENDENT CONTRACTOR Nothing contained in this Agreement is intended to, or shall be construed in any 111an►icr, as creating or establishing the relationship of employer/employee between the parties. The SUBRECIPIENT shall always remain an "independent contractor" with respect to the services to be performed under this Agreement The COUNTY shall be cxerinpt froze payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance, and Workers' Compensation Insurance, as SUBRECIPIENT is independent from the COUNTY, 3.4 AMENDMENTS The COUNTY or SUBRECIPIENT may amend this Agreement, at any time, provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the COUNTY'S Board. Such amendments shall not invalidate this Agreement, nor relieve or release the COUNTY or SUBRECIPIENT from its obligations under this Agreement. The COUNTY may, in its discretion, amend this Agreement to conform with Federal, State, or Local governmental guidelines, policies, available funding amounts, or other COLLIERCOLIN'rY stiEIUFF,s OFFICE Byrne Otant JG 19B JAC25-01 Pago 19 of 73 CAO reasons. If such amendments result in a change its the funding, scope of services, or schedule of activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written arnendtrnent, signed by both COUNTY and SUBRECIPIENT. Retroactive (after -the -fact) approval of project adjustmcnts or items not currently in the approved award will only be considered under extenuating circumstances. If SUBRECIPIENT incurs costs prior to approval of the requested amendment does so at the risk of those items being ineligible for reiiiabursemont under the award. 3.5 AVAILABILITY OF FUNDS The parties acknowledge that the Funds originate from DOJ/1,DLE grant funds and mztst be implemented in full compliance with all DO]/l~DLE rules and regulations and any agreement between COUNTY and DOJ/FDLE governing TAG Program funds pertaining to this Agreement, In the event of curtailincrtt or non -production of said funds, or the reduction of funds awarded by IDOJ/CDLE to the COUNTY, to a level determined by the County Manager to be insufficient to adequately administer the project, the financial resources necessary to continue to pay the SUBRECIFIENT all or any portion of the fiends will not be available. In either event, the COUNTY may terminate this Agreement, which shall be effective as of the date it is determined by the County Manager or designee, in his - her sole discretion and judgment, that the funds are no longer available. In the event of such termination, SUBRECIPIENT agrees that it will not look to, nor seek to hold the COUNTY, nor any individual member of the County Commissioners and/or County Administration, personally liable for the performance of this Agrcou mnt, and the COUNTY shall be released from any further liability to SUBRECIPIENT under the terms of this Agreement. 3.6 INDEMNIFICATION To the maximum extent permitted by Florida law, SUBRECIPIENT shall indemnify and hold harmless Collier County, its officers, agents, and employees from any and all claims, liabilities, damages, losses, costs, and causes of action, which may arise out of an act or omission, including but not limited to, reasonable attorneys' and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of fine SUBRECIFIENT or any of its agents, officers, servants, employees, contractors, patrons, guests, clients, licensees, invitees, or any persons Acting under the direction, control, or supervision of the SUBRECIPIENT in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge, or reduce any other rights or remedies that otherwise may be available to an indemnified party or person described in this paragraph. The SUBRECIPIENT shall pay all claims and losses of any COLLIER COUNTY 3HERWTS OFCICF JAG25-01 Pap 20 Qr73 CAO nature whatsoever in connection therewith, defend all suits in the name of the COUNTY, and pay all costs (including attorney's fees) and judgments which may issue thereon. This Indemnification shall survive the termination and/or expiration of this Agreement. This section does not pertain to any incident arising from the sole negligence of Collier County. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28, Florida Statutes. This Section shall survive the expiration or termination of this Agreement, 3.7 GRANTEE RECOGNITION/SPONSORSHIPS SUBRECIPTENT agrees that all notices, informational pamphlets, press releases, advertisements, descriptions of the Program sponsorships, research reports, and similar public notices, whether printed or digitally prepared, released by SUBRECIPIENT for, on behalf of, and/or about the Program skull include the statemont: "THIS PROJECT WAS SUPPORTED BY AWARD NO. JG198, AWARDED BY THE, BUREAU OF JUSTICE ASSISTANCE/BUREAU OF JUSTICE STATISTICS, FLORDIA DEPARTMENT OF LAW ENFORCEMENT, AND COLLIER COUNTY COMMUNITY AND HUMAN SERVICES DIVISION, THE BUREAU OF JUSTICE ASSISTANCE IS A COMPONENT OF THE DEPARTMENT OF JUSTICE'S OFFICE OF JUSTICE PROGRAMS, WHICH ALSO INCLUDES THE BUREAU OF JUSTICE STATISTICS, THE NATIONAL INSTITUTE OF JUSTICE, THE OFFICE OF JUVENILE JUSTICE AND DELIQUENCY PREVENTION, THE OFFICE FOR VICTIMS OF CRIME, AND THE SMART OFFICE. POINTS OF VIEW OR OPINIOINS IN THIS DOCUMENT ARE THOSE OF THE AUTHOR AND DO NOT NECESSARILY REPRESENT THE OFFICIAL POSITION OR POLICIES OF THE U.S. DEPARTMENT OF JUSTICE." The statement shall appear in the same size letters or type as the name of the SUBRECIPIENT. 3.8 DEFAULTS, REMEDIES, AND TERMINATION This Agreement may also be terminated for convenience by either the COUNTY or the SUBRECIPIENT, in whole or in part, by setting forth the reasons for such termination, the effective date, and in the case of partial terminations, the portion to be terminated. However, in the case of a partial termination, if the COUNTY determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the COUNTY may terminate the award in its entirety. This Agreement may also be COLLIER COUNTY SHERIFF'S OFMCH Byrne Gmflt J01 S8 JAC2S.01 Page 21 073 CAO terminated by the COUNTY if the award no langer effectuates the program goals or grantor agency priorities. The following actions or inactions by SUBRECIPIENT' shall constitute a Default uladiei' this Agroement: A. SUBRECIPIENT's failure to comply with any of the wiles, regulations, or provisions referred to herein, or such statutes, regulations, executive orders, and/or DOJ/FDLE guidelines, policies, or directives as inay became applicable at any time; B. SUBRECIPIENT's failure, for any reason, to fulfill its obligations under this Agreement in a timely and proper manner; C. SUBRECIPIENT's ineffective or improper use of funds provided under this Agreement; D. SUBRECIPIENT's submission of reports, to the COUNTY, that are incorrect or incomplete in any material respect. C. SUBRECIPIENT's submission of any false certification; P. SUBRECIPIENT's failure to materially comply with any terms of this Agreement; G, SUBRECIPIENT's failure to materially comply with the terms of any other agreement between the COUNTY and SUBRECIPIENT relating to the Project. In the event of any default by SUBRECIPIENT under this Agreement, the COUNTY may seek any combination of one or more ufthe following remedies: A, Require specific, pe6ormance of the Agreement, in whole or in pail; B. Require the use of, or change in, professional property ]management, if applicable C. Require SUBRECIPIENT to immediatoly repay to the COUNTY all grant funds that SUBRECIPIENT has received under this Agreement; D, Apply sanctions, if determined by the COUNTY to be applicable; E. Stop all payments, until identified deficiencies are corraded; F. Terminate this Agreement by giving written notice to SUBRECIPIENT specifying the effective date of such termination. If COUNTY terminates the Agmenlent, as provided herein, SUBRECIPIENT shall have no claim of payment or benefit for any incomplete project activities undertakers under this Agreement. COLLIER COUNTY SHERIFF'S OFFICE 13yrne Orgnt 161 }A JAMS-U 1 Page 22 of 73 CAO 3.9 SUSPENSION AND DEBARMENT SUBRECIPIENT certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by a Federal Department or agency. In addition, SUBRECIPIENT shall not knowingly enter into any lower tier contract, or other covered transaction, with a suspended or debarred contractor or vendor, as outlined in Executive Orders 12549 (1986) and 12689 (1989), Suspension and Debalnaent, and 2 CFR § 180, OM.D Guidelines to Agencies on Governrnentwide Debarment and Suspension (Non- procuremcnt). 3.10 RE' VERSION OF ASSETS In the event of a termination of this Agreement, and in addition to all other remedies available to the COUNTY (whether under this agreement or at law or in equity), the SUBRECIPIENT shall immediately transfer to the COUNTY any property on hand at the tune of termination (or expiration) and any accounts receivable attributable to the use of DO.I/FDLE funds. The COUNTY's receipt of any funds on hand at the time of termination shall not waive the COUNTY's right (nor excuse SUBRECIPIENT's obligation) to recoup all or any portion of the funds or property, as the COUNTY may deem necessary. 3.11 PROPERTY MANAGEMENT The SUBRECIPIENT shall establish and administer a system to protect, preserve, use, maintain and dispose of any property furnished to it by the COUNTY or purchased pursuant to this A.groement according to federal property management standards set forth in the DO3 Grunts Financial Wide and 2 C,r.R, § 200,313. This obligation continues as long as the SUBRECIPIENT retains the property, notwithstanding expiration of this Agreement. 3.12 INSURANCE SUBRECIPIENT shall notcommence any wovk and/or services pursuant to this Agreement until all insurance required, as outlined in Exhibit A and 2 CPR 200.310, has been obtained. Said insurance shall be carried continuously, during SUBRECIPIENT's performance under the Agreement. COLLMR COUNTY SHERIFF'S OFFICE Syma Griinr JG148 J AG25-0 1 Page 23 or73 CNO Insurance for Real Property and Equipment The SUBRECIPIENT must, at a ininimunt, provide the equivalent insurance coverage for real property and equipment acquired or improved with Federal funds as provided to property owned by the non -Federal entity. 3.13 ADMINISTRATIVE REQUIREMENTS The SUBRECIPIENT agrees to perform the Scope of Work in compliance with the Grath Budget and Scope of Work, the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (2 CFR 200 vt seq), Collier County regulations, Federal regulaions for the Department of Justice, Florida ]department of Law Enforcement JAG Program provisions, Title I of the Omnibus Crime Control and Safe Streets Act of 1.968, as amended; 34 U.S.C. § 10101 et seq.; the provisions of the currant edition of the DOJ Grants Financial Guide; and all other applicable federal and state laws and regulations. 3.14 PURCHASING SUBRECIPIENT is required to follow Federal Procurement standards (2 C11R 200.317 through 200.327) and Collier County's Procurement Ordinance 2025-34, as amended. Current COUNTY purchasing thresholds are: Range: Competition Re aired $0 - $10,000 Single Quote $10 001 - $50,000 3 Written Q uotcs i1) writi n $50 001 - $250,000 _ 3 QUOMS through COUNTY'S bidding latform $250 001+ Normal Solicitation (ITI3 RFf' etc. All tasks specified in Part 1, Scope of Work shall be perfot7ned by SUBRECIPIENT employees, or put out to competitive bidding, under a procedure acceptable to the COUNTY and Federal requirements. SUBR-BCIPIENT shall enter into contracts with the lowest, rmponsible and qualified kidder. Contract administration shall be managed by the SUBRECIPIENT and monitored by CR-IS, which shall have access to all records and documents related to the project. SUBRECIPIENT (must have written procedures for procurement transactions. Procedures must conform to applicable federal law and the standards in 2 CFR §§ 200.318-326. Additional information of federal purchasing guidelines can be found in the Guide to Procurements Under DOJ Grant and Cooperative agreements. littps-//www.oin.gov/doi-guide-to-procLireiiient-prooedtires. COLLIER COUNTY SHERIFF'S OFFICI3 Byme Grant JG 198 JAG25-W Page24 or73 CNO Sole Source If the project requires a non-competitive purchase from a sole source, the SUBRECIPIENT must complete the Sole Source Justification for Services and Equipment Form and submit to the COUNTY, who will submit to F'DLE upon application for pre -approval. Additional details on the sole source requirement can be found at 2 C.F.R. § 200 and the DOI Grants Financial Guide. For NCHIP & NARIP: Enhancement of Security If funds are used for enhancing security, SUBRECIPIENT must; 1) Have an adequate process to assess the impact of any enhancement of a school security measure that is uudcrtaken on the incidence of crime in the geographic area where the enhancement is undet-taken. 2) Conduct such an assessment with respect to each such enhancement; and submit to the COUNTY the aforementioned assessment in its Final Program Report. Conxpliance,with restrictions on the use of federal funds — prohibited and controlled equipment under OJP awards Consistent with Executive Order 14074, "Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and public Safety," OJP has prohibited the use. of federal fiends under this award for purchases or transfers of specified equipment by law enforcement agencies. In addition, OJP requires tho COUNTY, and ally SUBRECIPENT ("subgrantee") at any tier, to put in place specified controls prior to using federal funds under this award to acquire or transfer any property identified on the "controlled equipment" list. The details of the requirement are posted on the OR web site at littp8://www.alp.gov/fuiiding/axplore/prolibited-and-controlled-equipment, and are incorporated by reference here. Exceptiong regarding Prohibited and Controlled Equipment under OJP awards Notwithstanding any provision to the contrary in the other terms and conditions of this award, including In the condition regarding "Compliance with restrictions on the use of federal funds - prohibited and controlled equipment Under QJP awards," the requirements for the "Transfer/Sale of Award -Funded Controlled Equipment to Other LEAS" and the requirements for the "Transfer/Sale of Award -Funded Controlled Equipment to NON- LEAs" do not apply to this award 3.15 PROGRAM GENERATED INCOME Program Income is not anticipated. Program Income derived froln the use of DOJ/FDLE funds disbursed under this Agreement shall be retained by SUBRECIPIENT for use in the JAG Program. Any Program Income (as such term is defined under applicable Federal regulations) gained froni any SUBRECIPIENT activity funded by DQJ/F'DLE funds, shall CtjLUER COUNTY SHERIFF'S OFFICE $yme Ga inl JGM JAG25.0 I Page 25 of73 be reported to the COUNTY, and utilized by SUBRECIPIENT, in compliance with 2 CFR 200.307, in the operation of the. Program. If there is a Program Income balance at the end of the Program Year, such balance shall revert to the COUNTY. Equipment/Supplics: Per 45 CFR 75.2 Definitions, Equipment is defined as tangible personal property (including information technology systirms) having a useful life of mare than one year and a per -unit acquisition cost which equals or exceeds the lesser of the Capitalization level established by the non -Federal entity for financial statement purposes, or $5,000. The Collier Cowity Inventoiy form (Exhibit H) must be completed by 8UBRECIPIENT and submitted to the COUNTY annually. Supplies are defined as all tangible personal property other thati those described as Equipment. A computing device is a supply if the acquisition cost is less than the lesser of the capitalization level established by the non -Federal entity for financial state purposes or $5,000, regardless of the length of its useful life, At the end of the Grant period, the SUBRECIPIENT must request disposition instructions fionl the COUNTY for unused equipment acquired under this Agreement. If the COUNTY fails to provide the requested instructions within 120 days, the unused equipment with a value of $5,000 or less, may be retained, sold, or otherwise disposed of with no further responsibility to the COUNTY. However, the COUNTY is entitled to an amount calculated by 1alultiplying the percentage of the COUNTY's contribution towards the original purchase by the current market value or proceeds from the sale. If the equipment is sold, the COUNTY may permit. the SUBRECIPIENT to retain, from the Federal share, $1,000 of the proceeds to cover the expenses associated with the selling and handling of the equipment, At the end of the Grant period, unused supplies with a value exceeding $5,000 acquired under this Agreement must be sold by the SUDRECIPIENT, The COUNTY is entitled to compensation in an amount calculated by multiplying the percentage of the COUNTY's contribution towards the cost of the original purchase(q) by the cut't•ent market value or proceeds from the sale. If supplies are sold, the COUNTY may permit the SUBRECIPIENT to retain, from the Federal share, $1,000 of the proceeds to covet' expenses associated with the selling and harldhUg, of the supplies. SUARECIPIENT shall establish and administer a system to protect, preserve, use, maintain, and dispose of any property furnished or purchased pursuant to this Agreement according to federal property management standards set Forth in the DOJ Grants Financial Guide, And 28 CFR § 65. This obligation continues as long as the SUBRECIPIENT retains the property, notwithstanding expiration of this Agreement. COLLI13R COUNTY SHENK'S MICE 8yme Grant 1p199 1AC17_S-01 Nagu 7.6 ul'73 CA(; SUBRECIPIENT must use the equipment acquired under a federal award for the authorized purposes of the project during the period of performance, or until the property is no longer needed. SUBRECIPIENT must use, manage, and dispose of equipment acquired under a federal award in accordance with §§ 274, Florida Statutes 'Tangible Property, and 2 CFR 200.313 Equipment. SUBRECIPIENT must submita Grant -Funded Item Transfer Form to the COUNTY within 15 days of receipt and transfer of equipment and maintain records of the transfer in accordance with records retention requirements, 3.16 GRANT CLOSEOUT PROCEDURES SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are completed. The SUBRECIPIENT may close out the project with the COUNTY 45 days after the expiration of the Agreement, Activities during this closeout period shall include but are not limited to, making final payments, disposing of program assets (including the return of all unused materials, equipment, program income balances, and receivable accounts to the COUNTY'), and determining the custodianship of records. In addition to the records retention outlined in Tart 2.2, SUBRECIPIENT shall comply with Section 119.021, Florida Statutes regarding records maintenance, preservation, and retention. A. conflict between State and federal records retention law requirements will result in the more stringent law being applied, such that the record must be held for the longer duration. Any balance of unobligatod funds that have been advanced or paid must be returned to the COUNTY, Any funds Maid exceeding the amount to which the SUBRECIPIENT is entitled under the terms and conditions of this Agreement must be refunded to the COUNTY. SUBRECIPIENT shall also produce records and information that comply with Section 215.97, Florida Single Audit Act. Closeout procedures must take place in accordance with 2 CFR 200.344. Upon completion of all work contemplated under this Agreement, copies of all documents and records relating to this Agreement shall be surrendered to CHS, if requested. In any event, SUBRECIPIENT shall keep all documents and records in an orderly fashion ill a readily accessible, permanent, and secured location for five (5) years after the final financial statement. However, if any litigation, claim, or audit that is started before the expiration date of the five (5) year period, the records will be maintained until all litigation, claim, or audit findings involving these records are resolved. CMUCR COUNTY SHERIFF'S MICE Dyme Grant 10198 1AC25-01 Pegs 27 or73 40 3.17 OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE The SUBRECIP1ENT agrees that no person shall be excluded from the benefits of or be subjected to discri.tnination under any activity carried out by the performance of this Agreement based on race, color, disability, national origin, religion, age, familial status, or sex. Upon receipt of evidence of such discrimination, the COUNTY shall have the right to terminate this Agreement. All records stored electronically must be provided to th.e COUNTY in a for,nat that is compatible with the COUNT'Y's information technology systems. 3.18 OPPORTUNITITES FOR SMALL AND MINOR>1T YfWOMEN OWNED BUSINESS ENTERPRISES The SUBRECIP]ENT will. use its best efforts to afford small businesses minority business acid women's business enterprises the maxim.uin practicable opportunity to participate in the performance of this Agreement. As used in this Agreement, the term "small business" means a business that meets the criteria set forth in section 3(a) of the Small lousiness Act, as amended (15 U.S.C. 632); and "minority and woinen's business enterprise" means a business at .least 51 percent (51%) owned and controlled by minority group members or women. For the purpose of this definition, "minority 81-OLip meirlbers" are.Afro-Americans, Spanish-speaking, Spanish surnamed or Spanish -heritage Americans, Asian -Americans, and American Indians. The SUBRECIPII NT may rely on written rQpresentations by businesses regarding their status as minority and female business enterprises in lieu of an indopendent investigation. 3.19 AFFIRMATIVE ACTIN The SUBRECII'IENT agrees that it shall be committed to carry out an Affirmative Action Program, purstiant to the COUNTY's specifications, in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1966. SUBRECIPIENT shall post a notice of its commitment to follow Affirmative Action requirements in cOnSpicLLOUS places available to all employees and applicants for employment. ,SUBRECIPIENT'S contracting officer will also send this notice to each labor union or representative of workers with which it has a collective bargaining agreeincnt or other contract of understanding, advising the labor union or worker's representative of SUBRECIPIENT'S commitments hereunder. COLUM COUNTY SHERIFF'S OFFICE Byrne Grant JG 198 JAG25•01 Pop 28 of 73 cl o 120 INCY1]ENT REPORTING If SUBRECIPIENT provides services to clients under this Agreement, SUBRECIPENT and any subcontractors shall report knowledge or reasonable suspicion of abuse, neglect, or exploitation of a child, aged person, or disabled person to the COUNTY. Miring the term of this Agreement, SUBRECIPIENT trust report to the COUNTY in writing, within one business day of occurrence, any substantial, controversial, or newsworthy incidents. The Collier County Incident Report Form (Exhibit F) small be used to report all such incidents. SUBRECIPIENT is required to report all deaths in custody to the COUNTY and Criminal Justice Grants. A death in custody occurs when a person dies who is detained, under arrest, in the process of being at -rested, is oil route to incarceration, or is incarcerated at a municipal or county jail, state prison, state -run prison boot camp, contracted prison, or other local or state correctional facility. The Criminal Justice Grants Death in Custody Questionnaire Form (Exhibit G) must be completed and submitted to 0grants@f4le.state.fl.us for each reportable death. 3.21 DUPLICATION OF EFFORT SUBRECIPIENT certifies that costs for work to be performed under this Agreement or any subcontract do not duplicate any costs charged against any other contract, subcontract, or other source for a similar project, in accordance with 48 C.F.R. §1331.205-70. SUBRECIPIENT agrees to advise the COUNTY in writing of any other contract or subcontract it has performed or is performing which involves work directly related to the purpose of this Agreement. 3.22 SEVERABILITY Should any provision of the Agreement be determined to be unenforceable or invalid, such a determination shall not affect the validity or enforceability of any other section or part thereof, 3.23 MISCELLANEOUS SUBRECIPIENT and COUNTY each binds itself, its partners, successors, legal representatives, and assigns of such other party in respect to all covetiants of this Agreement, COLLIER COUNTY SHERIFF'S OFFICE Aymn Grant ]G 198 M02S-01 Page 29 of 73 cvo SUBRECIPIENT represents and warrants that the financial data, reports, and other information it furnished to the COUNTY regarding the Project are accurate and Complete, and financial disclosures fairly represent the financial position of SUBRECIPIENT. SUBREC.IPi11NT certifies that it has the legal authority to receive the Funds under this Agreement and its governing body has authorized the execution and acceptance of this Agreement. SUBRECIPIENT also certifies that the undersigned person has the authority to legally execute and bind the SUBRECIPIENT to the tern'is of this Agreement. The section headings and subheadings contained in this Agreement are included for convenience only and shall not Iiinit or otherwise affect the terms of this Agreement. The Agreement Documents shall be construed in accordance with and governed by the laws of the State of Florida, without giving effect to its provisions regarding choice of laws. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. All activities authorized by this Agreement shall be subject to and perforated in accordance with the provisions of the terms and conditions of the Agreement between the COUNTY, the Regulations, all applicable Federal, State, and Municipal laws, ordinances, regulations, orders, and guidelines, including but not limited to any applicable tegulations issued by CHS. Electronio Signatures. This Agreement, and related documents entered into in Connection with this Agreement, are signed when a party's signature is delivered by facsimile, e,111ail, or any other electronic medium. These signatures must be treated in all respects as having the same force and effect as original signatures. 3.24 WAIVER The COUNTY'S failure to act with respecttO a breach by SUBRECIPIENT does not waive its right to act with respect to subsequent Or similar breaches. The COUNTY'S rhihlre to exercise or euForce any tight or provision shall not constitute a waiver of such right or provision. Remainder of rage Intentionally Deft Blank COLLIER COUNTY SHERIFF'S OFFICE Byrne Omit JG 198 JAC2541 Page 30 of 73 C'No PART IV GENERAL PROVISIONS AND SPECIAL CONDITIONS 4,1 Requirements of the Award; Remedies for Noncompliance or Materially False Statements. The conditions of this Agreement are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the SUBRECIPIENT that relate to conduct during the period of performance is also a material requirement of this award. Any materially false, fictitious, or fraudulent statement to the Federal government related to this award, or concealment or omission of a material fact, may be subject to criminal prosecution (18 U.S.C. §§ 1001, 1621, and/or 34 U.S.C. § 10272) and also may lead to imposition of civil penalties and administrative rernedles for Use nlalrns or otherwise (including under 31 U.S.C. §§ 3729-3730 and 3801-3812). Should any provision of a requirtanent of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or unenforceable, such provision shall be deemed severable from this award, 4,Z Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F,R. Part 200, as adopted and supplemented by DOJ in 2 CFR Part 2800 (together, the "Part 200 Uniform Requirements") apply to this award from OJP. For more information and resources on bait 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at. - Record retention and access: The SUBRECIPIENT shall maintain all records and documents for a minimum of fivc (5) years from the date of the final financial statement and be available for audit and public disclosure upon request of duly authorized persons. SUBRECIPIENT shall comply with State of Florida General Records Schedule 081-SL for Stan; and Local Government Agencies: hops:llfiles,floridados.gov/media/706717/gsl- sl June-2023.pdf. COLLIER COUNTY SMIFF'S MICE Hym¢ Grant JO 198 JAG25-01 Page 3 { of 73 CAO 4.3 General Appropriations Restrictions SUBRECIPIENT must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes as set forth in the Consolidated Appropriations Act. 4.4 Compliance with DOJ Go -ants Financial Guide References to the DOJ Grants Financial Guide are as pasted on the OJP website including any updated version that may be hosted during the period of performance. The recipient agrees to comply with the DO] Grants Financial Guide. DOJ Grants Financial Guide is available atlitt s' !o' ov/financial aide/DOJ/fndex.htm, 4.5 Compliance with Restrictions on the use of federal funds — prohibited and controlled equipment under OJP awards Consistent with Executive Order 14074 Advancing Effective, Accountable Policing, and Criminal Justice Practices to Enhance Public Trust and Public Safety, OJP has prohibited the use of federal funds under this award for purchases or transfers of Specified equipment by law ethforccmerlt agencies. In addition, OJP requires the COUNTY and SUBRECLPIENT Lo put in place specified controls prior to using federal funds under this award to acquire or transfer any property identified on the "controlled equipment" list. The details of the requirement are posted on the OJP website and are incorporated by reference here. htt s://www.o a. ov/fLuldin /ex lore rohibited-and-coiitTolleO-e ui ment Notwithstanding any provision to the contrary in the other terins and conditions of this award, including in the condition regarding "Compliance with restrictions on the use of federal funds -- prohibited and controlled equipment under OJP awards," the requirements for the "Transfer/Sale of Award -Funded Controlled Equipment to Other LEAS" and the requirements for the "TransferlSale of Award -Funded Controlled Equipment to NON- LEAs" do not apply to this award. 4.6 Employment eligibility' verification for hieing under the award The SUBREC1P1ENT must ensure that, as part of the hiring process for any position that is or will be funded (in whale or in pant) with award funds, the employment eligibility of the hidividual being hired is properly verified in accordance with provisions of S U.S.C. 1324a(a)(1) and (2). i. All persons who are m will be involved in activities under this award must be made aware of the requirement for verification of employment eligibility, and COLLIER COUNTY SHMUFF'S OFFICE Byrne Grant JG198 JAa25.01 Page 32 of 73 associated provisions of 8 U.S.C. 1324a(a)(1) And (2) that make it unlawful in the United States to hire (or recruit for employment) certain aliens. H. SUBRECIPIENT must provide training (to the extent necessary) to those persons required by this condition to be notified of the requirement for employment eligibility verification and the associated provisions of 8 U.S.C. 1324a(a)(1) and (2). iii. As part of the recordlteeping requirements of this award, SUBRECIPIENT must maintain records of all employment eligibility verifications pertinent to compliance with this condition and in accordance with 1-9 record retention requirements, as well as pertinent records of notifications and trainings. iv. Monitoring of compliance with the requirements of this condition will be conducted by FDLE. V. Persons who are or will be involved in activities under this award and any SUBR1 CIPENT officials or other staff who acre or will be involved in the hiring process with respect to grant funded position under this award. vi. Nothing in this condition shall be understood to authorize or require SUBRECIPIENT, or any person or other entity, to violate federal law, including any applicable civil lights or nondiscrimination law. vil. Nothing in this condition, including paragraph vi, shall be understood to relieve SUBRECIPIENT or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1) and (2). NOTE; Any questions about the ]neaning or scope of this condition should be directed to FDLE prior to award acceptance. 2. Employment eligibility confirmation with E-Verify: For purposes of satisfying the requitement of this condition regarding verification of employment eligibility, the SUBRECIPIENT shall participate in, and use, E-Verily (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the xe6pient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a "Tentative Non -confirmation" or a "final Non - confirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in pail.) with award funds. "United States" specifically includes the District of Columbia, Puerto Rico, Guaira, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands. COLLIER COUNTY SHPkIrr'S Or• r[CC Sym (Irani 10199 JAG25-01 Nge 33 of 73 Nothing in this condition shall be understood to authorize or require SUBRECIPIENT, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination low. Nothing; in this condition shall be understood to relieve SUBRECMENT, or any person or other entity, of any obligation otherwise imposed by law, including S U.S.C. 1324a(a)(1) and (2). Questions about E-Vurify should be directed to DHS. For more information about E- Verify visit the E-Verify website (https:Hwww,e-verify.govl) or email &Vesrify at E- Verify@diis.gov. E-Verify employer agents can email E-Verify at E- Verifyl niployerAgeiit@dhs.gov. 3. Unauthorized Aliens Unauthorized aliens shall not be employed. Employment of unauthorized aliens shall be cause for unilateral cancellation of this Agreement by the COUNTY for violation of §274A of the Immigration and Nationality Act and S U.S.C. Section 1324(a). SUBR1r.CIPIENT and its subcontractors will enroll in the 1-Verify system established by the Department of Homeland Security to verify the employment eligibility of its employees and its subcontractors' employees performing under this Agreement, Employees assigned to this Agreement means all persons employed or assigned (including subcontractors) by the SUBREC;IPIENT or subcontractor, during the Period of Performance, to perform work pursuant to this Agreement within the United States and its territories. 4. Background Checks Whenever a background screening for employment or a background security check is required by law for employment, unless otherwise provided by law, the provision of § 435, Florida Statutes shall apply, All employees in positions designated by law as positions of trust orresponsibility shall be required to undergo security background investigations as a condition of employment and continued employment. For the purposes of this subsection, security background investigations shall include but are not limited to, employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies. Such COLLIER COUNTY SHERIFF'S OFFICE Eyroc Gf9nt JG199 JAG25-Q 1 Paso 34 of73 C'N background investigations shall be conducted at the expense of the employing agency or employee. 4.7 Requirement pertaining to prohibited conduct related to trafficking in persons The SUBRECIPIENT trust comply with all applicable requirements, including requirements to report allegations pertaining to prohibited conduct related to the trafficking of persons, whether on the part of SUBRECIPIENT, or individuals defined, for purposes of this condition, as "empioyce-s" of the SUBR1}CIPMNT. Details of the SUBRECIPIENT's obligations associated with prohibited conduct related to trafficking in persons are posted on the OJP website at: hops;1.plpgoy/fundin /Explc)re/ProhibitedCoiiduct-Traffickilig.htm eCFR :: Appendix A to Parr 175 . Title 2 -- Award Term. Pursuant to Florida Statues Section 787.06, SUBRECIPIENT attests that it does not use coercion for labor or services. SUBRECIPIENT shall provide an affidavit, under penalty of perjury, signed by an officer or representative of the organization attesting that it does not use coercion for labor services. See: littp://www.itg,state.fl,us/Statutes/iiidex.cfm?App mode --Display Statute&URL=0700- 0799/0787/Sections/0787.06.htm] Award condition: Prohibited conduct by SUBRECIPIENT related to trafficking in persons, including reporting requirements and OJP authority to terminate the award, are incorporated by reference here. 4.8 Requirement to report Actual or imminent breach of personally identifiable information (PJII) The SUBRECIPIENT roust have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrucipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" (2 CPR 200.79) within the scope of an OJP grant -funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A-I30). The subrecipient's breach procedures must include a requirement to report actual or imminent breach of PII to an FDLE's Office of Criminal Justice Grants, for subsequent report to the OJP Program Manager, no later than 24 hours after an occurrence of all actual breach, or the detection of an imminent breach.. COLDER COUNTY SHERIFF'S OFFICE Byrne Grant J0 [98 IAQ25-0r Pogo 35 of 73 AO 4.9 Unreasonable restrictions on competition This condition applies with respect to any procurement of property or services funded in whole or in part, by this award, by SUBRECIPIENT, and regardless of the dollar amount of the purchase or acquisition, the method of procurement, or the nature of any legal instrument used. The provisions of this condition must be among those included in any subcontract. i. Consistent with the (DOJ) Part 200 Uniform Requirements, including as se out at 2 CFR 200,300 and 200.319(a), SUBRECIPIENT may (in any procurement transaction) discriminate against any person or entity on the basis of such person or entity's status as an "associate of the federal government" (or on the basis of such person or entity's status as a parent, affiliate, or subsidiary of such an associate), except as expressly set out in 2 CFR 200.319(a) or as specifically authorized by DOJ. ii. Monitoring on compliance with the requirements of this condition will be conducted by l~DLE. iii. The term "associate of the federal government" means any person or entity engaged or employed (in the past or at present) by or on behalf of the federal government as an employee, contractor, or subcontractor (at any tier), grant recipient or subrecipient (at any tier), agent, or otherwise — in undertaking any work, project, or activity for or on behalf of (or in providing goods or services to or on behalf of) the federal government, and includes any applicant for such employment or engagement, and any person or entity committed by legal instrument to undertake any such work, project, or activity (or to provide such goods or services) in the future. iv. Nothing in this condition shall be understood to authorize or require SUBRECIPIENT, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. 4.10 Performance and EFfeetiveness data Requirement The SUBRECIPIENT must collect and maintain data that measures the performance and effectiveness of work under this award. The data must be provided to CHS in the manner, including within the timeframes, specified by CHS and OC]G in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the OPRA Modernization Act of 2010, and other applicable laws. COLI.IRR COUNTY SHERIFF'S OFFICP Byrna Grand JG 198 JAG25.01 Page 36 of 73 tn 4.11 Confidentiality of Data SUBRECIPIENT must comply with all confidentiality requirements of 34 U.S.C. § 10231 and 28 CFR Part 22 that are applicable to collection, use, and revelation of data or information. SUBRECIPIENT further agrees, as a condition of award approval, to submit a Privacy Certificate in accordance with the requirements of 28 CFR Part 22, and in particular, 28 CFR 22.23. Privacy Certification forms must be signed by the chief official or an individual with formal, written signature authority for the chief official. 4.12 Single Annual Audit Subrecipicnts that expend $1,000,000 or more in a year in total federal award funding shall have a single audit or program -specific audit conducted for that year. The audit shall be performed in accordance with the OMB 2 CFR § 200 Subpart F — Audit Requirements and other applicable federal law. The contract for this agreement shall be identified in the Schedule of )Federal Financial Assistance in the subject audit. The contract shall be identified as federal funds passed through the Florida Department of Law Enforcement and include the contract number, CFDA number, award amount, contract period, and funds received and disbursed. When applicable SUBRECIPIENT shall submit an annual financial audit that meets the requirements of 2 CPR § 200 Subpart F, Audit Requirements; Section 215.97 Florida Statutes, Florida Single Audit Act; Rules of the Auditor General, Chapter 10.550, Local Governmental Entity Audits, and Chapter 10.650, Florida single Audit Act Audits Nonprofit and For -Profit Organizations. Audit submissions must include required elements in Appendix X of 2 CFR § 200 on the specified Data Collection Form (Form SF -SAC). Audit records shall be made available upon request for five years from the date the audit report is issued, unless extended in writing by FDLE. Subrecipients that expend less than $1,000,000 in federal awards during a fiscal year are exempt from the Single Audit Act audit requirements for that fiscal year. In this case, written notification shall be submitted to the COUNTY stating the Subrecipient is exempt. This notice shall be provided to the COUNTY no later than March I following the end of the fiscal year. 4.13 Effect of failure to address audit issues The SUBRECIPIENT understands and agrees that the COUNTY and/or FDLE's Office of Criminal Justice Grants (OCJG) may withhold award funds, or may impose other related requirements if the SUBRECIPIENT does not satisfactorily and promptly address COLLIF_R COUNTY 81111R1FF's OFFICE Bymc Grain JG 198 JAG25-01 Page 37 of 73 outstanding issues from audits required by the CPR § 200 Uniform Requirements, (or by the terms of this Agreement) or other outstanding issues that arise in connection with audits, investigations, or reviews. 4.14 Civil Rights Requirements 1. Participant Notification of Non-discrimination, FDLE does not discriminate on the basis of race, color, religion, national origin, sex, disability, or age in the delivery of services, benefits, or employment. 2. Title V1 of the Civil Rights Act of 1964: The SUBRECIPIENT must comply with Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, and the DOJ implementing rcgulat ono, 28 CFR Part 42, subparts C & D, which prohibits discrimination in federally assisted programs based on race, color, and national origin in the delivery of Sorvlccs, Execrative. Order 14173: (Amends/Revokes E.O. 12898, 13583, 13672, 11478, 11246 and Pirsidcntial Memorandum dated October 15, 2016). E.0 14173 prohibits consideration of race, color, sex, sexual preference, religion, or national origin in ways that violate federal civil rights laws (promoting diversity and inclusion in the workforce). https;//www.fedci-alregister.go-v/doctiments/2025/01/3 V2025-02097/endin - llegaldzscrirnination-and-restpril}g-merit-hosed-o�poltunity 3. Equal Employment Opportunity Certification (LI EOC): SUBRECIPINET and/or COUNTY must submit at) EEO Certification annually within 120 days of award. 4. Equal Employment (opportunity Program (EEOP): SUBRECIPIENT must comply with all applicable mquiremments in 28 CFR § 42, Subpart E, including preparing a Verification Form within 120 days from the initial award date and annually thereafter, and preparing and EEO Plan if required. SUBRECIPIENT is advised to use the Office for Civil Rights EEO Reporting Tool to satisfy this condition. https://oip.gov/about/oor/ee.op.htm S. Title 1X of the Education Amendment of 11972: '1f the SUBRECIPIEN7' operates an education program or activity, SUBRECIPIENT must comply with all applicable requirements of 28 CFR § 54, which prohibits discrimination iIi federally assisted education programs based on sex both in employment and in the delivery of services. G. Equal Treatment for Faith Based Organizations: SUBRECIPIENT roust comply with all applicable requirements of 28 CFR § 38, Partnerships with Faith -Based and other Neighborhood Organizations, specifically including the provision for written notice to current or prospective program beneficiaries. 7. Title II. of the Americans with Disabilities Act of 1990: SUBRECIPIENT must comply with the requirements of the Americans with Disabilities Act (ADA), 42 U'S.0 § 12132, and the DOJ implementing regulation at 28 CFR Part 35, which prohibits COLLIER COUNTY SHERIFF'S OFFICE Byrne Gram JG 198 J AG25-Q 1 Page 38 of 73 AO discrimination on the basis of disability both in employment and in the delivery of services, including provision to provide reasonable accommodations. 8. Section 504 of the Rehabilitation Act of 1973: SUBRECIPIENT must comply with all provisions of 28 U.S.C. § 794, and the DOJ implementing regulation at 28 CIaR Part 42, Subpart G, which prohibits discrimination on the basis of disability in both employment and the delivery of services. 9. Age Discrimination Act of 1975: SUBRECIPIENT must comply with ail requirements in 42 U.S.C. § 6102, and the DOJ implementing regulation at 28 CF'R, Part 42 Subpart I, which prohibits discrimination based on age in federally assisted programs. 10. Limited English Proficiency (LEP): In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. §2000d, SUBRECIPIENT must take reasonable steps to provide meaningful access to their programs and activities for persons with LEI:. )FDLE strongly advises SUBRECIPIENT to have a written LEP Language Access Plan. For more information visit: www.len.gov. 11. Finding of Discrimination: If a federal or state court or federal or state administrative agency, after a due process hearing, mattes a finding of discrimination on the grounds of race, color, religion, national origin, sex, or disability against the SUBRECIPIENT, SUBRECIPIENT must forward a copy of the finding to the COUNTY, FDLE, and the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice. 12. Filing a Complaint, If SUBRECIPIENT or any of its employees, contractors, vendor's, or program beneficiaries has a discrimination complaint, they may file a complaint with the COUNTY, FDLE, or the Office for Civil Rights, Discrimination complaints may be submitted to FDLE at Office of the Inspector General, Post. Office Box 1499, Tallahassee, FL 32302-1489, or online at infonafll e. state. fl,u s. Any discrimination complaints files with FDLE will be reviewed by FDLE's Inspector General and referred to the Office for Civil Rights, the Florida Commission on Hurnan Relations, orthe Equal Employment Opportunity Commission, based on the nature of the complaint, Discrimination complaints may also be submitted to the Office for Civil Rights, Office of Justine Programs, U.S. Department of Justice, 810 7" Street Northwest, Washington, D.C. 20531, or by phone at (202) 307-0690. 13. Retaliation: In accordance with fe&,ral civil rights laws, the SUBRECIPIENT shall not retaliate against individuals for taking action or participating in action to secure rights protected by these laws. 14. Noudiserhuhiation, Contract Requirements: SUBRECMENT must include comprehensive Civil Rights nondiscrimination provisions in all subcontracts funded by FDLE and DOJ. COWL-P, COUNTY SraMUFF'S OVVICs Dyne Grant JG ] 98 JAG25.01 Page 39 oF73 C 4.15 Restrictions on lobbying In general, as a matter of federal law, federal funds may not be used by any SUBRECIPIENT, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. § 1913. There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law. Another federal law generally prohibits federal funds from being used by any SUBRECIPIENT to pay an), person to influence, or attempt to influence, a federal agency, a Member of Congress, or Congress, or an official or employee of any of thorn, with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or ,modifying any such award. See 31 U.S.C. § 1352. SUBRECIPIENT understands and agrocs that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government, without the express approval of the Office of Justice Programs, State Restrictions on Lobbying. In addition to the provisions contained above, the expenditure of fiends for the purpose of lobbying the {egislatcare or a state agency is prohibited under this agreement. 4.16 Non -Procurement, Debarment, and Suspension SUBREUPIENT agrees to comply with Executive Order 12549, Debarment and Suspension, and 2 CF'R § 180 OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Non -procurement). Thes procedures require the SUBRECIPIENT to certify that it steal I not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible, or is voluntarily excluded fro n participatilig in this covered transaction, unless authorized by FDLE. If the award is $100,000 or more, the SUBRECIPIENT and COUNTY certify that they and their principals: 1) Are not presently debarred, suspended, proposed for debarinent, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily exchlded fiem covered transactions by any federal department or agency: COLURR COUNTY SHSrUFF-S QFFICE Ayrne Grant 10198 JAG25-01 Cage do om C&O 2) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against their for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or cont7•act under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, malting false statements, or receiving stolen property; 3) Aye not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (a)(iii) of the Lobbying, Debarment, and Drug Free Workplace certification; and 4) Have not within a three-year period preceding this application had one or more public transactions (federal, state, or local) terminated for cause or default. 4.17 Pay -to -Stay Funds from this Agreement may not be used to operate a "pay -to -stay" program in any local jail. Furthermore, no funds inay be given to local jails that operate pay -to -stay programs. Local Jail, as referenced in this condition, means an adult facility to detention center owned and/or operated by city, county, or municipality. It does not include juvenile detention centers. Pay -to -Stay programs, as referenced in this condition, means a program by which extraordinary services, amenities, and/or accommodations, not otherwise available to the general inmate population, may be provided, based on an offender's apparent ability to pay, such that disparate conditions of confinement are created for the same or similar offenders within a jurisdiction. 4.18 Fiscal Control and Fund Accounting Procedures All expenditures and cost accounting of funds shall conform to the DOJ Grants Financial Guide, 28 CFR § 66, and 2 CFR § 200 as applicable, in their entirety. SUBRECIPIIINT is required to establish and maintain adequate accounting Systems and financial records and to accurately account for funds awarded to theirs. Financial management systems must be able to record and report on the receipt, obligation, and expenditure of grant funds; and able to accommodate a find and account structure to separately track receipts, expenditures, assets, and liabilities for awards, programs, and additional tiered subrecipients. The awarded funds may or may not be an interest bearing account, but any earned interest must be used for program purposes and expended before the federal giant period end date. Any unexpended interest remaining at the end of the COLLIER COUNTY SHERIFF'S OFFICE Ryme [arant JG 198 JAG25-01 Page41 of73 21t federal grant period must be submitted to the Office of Criminal Justices Grants (00G) for transmittal to DOJ. 4.19 Requirement to report potentially duplicative funding If SUBRECIPIENT currently has other active federal fund awards, or if SUI3RECIPIENT receives any other award of federal funds during the period of performance for this award, SUBRECIPIENT must promptly determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award, If so, SUBRECIPIENT must promptly notify the DOJ awarding agency in writing of the potential duplication, and if so requested by the DOJ, must seek a budget modification or change -of -project -scope Grant Award Modification to eliminate any inappropriate duplication of funding. 4.20 Reporting potential fraud, waste, and abuse, and similar misconduct The SUBRECIPIENT must promptly refer to CHS and the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, SUBRECIPIENT, contractor, subcontractor, or other person has, in connection with funds under this award: (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the 010 by: (1) mail directed to Office of the Inspector General, U.S. Department of Justice, Investigations Division, 950 Pennsylvania Avenue N.W., Doom 4706, Washington, DC 20530; (2) e-mail to: oig.hotline vsdaj.gov; andlor (3) the DOJ DIG hotline: Contact information in English and Spanish at (800) 869-4499 (phone) or (202) 616-9881 (fax). littps://www.oip,gov/s_i_t_es/g/files/xycicuh241/files/media/document/ojp ti:Sc_guide sheet preventing fraud waste abuse and mismanagement 112421 508. �df 4.21 Restrictions and certifications regarding non -disclosure agreements and related matters UBRECIPIENT may not require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. C:OLUE[ R COUNTY SNMPPS MICE Nymc Omni IC 190 JAG25-01 Purr 42 o f 73 CPS) The foregoing is not intended to contravene requiremelxtS applicable to classified information. In accepting this award, SUBRECIPIENT: 1) Has not required internal confidentiality agrcements or statements from employees or contractors that currently prohibit reporting waste, fraud, and abuse. 2) Certifies that if it learns that It is or has been requiring its employees or contractors to execute agreements that prohibit reporting of waste, fraud, or abuse, it will immediately stop any further obligations of award funds, will provide prompt written notification to the COUNTY and IaDLE, and will resume such obligations only if expressly authorized to do so by FDLE. 3) Will comply with requirements of 5 U.S.C. §§ 1501-08 and 7321-26, which limit certain political activities of state or local governments employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. 4.22 Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), and §316.305 Florida Statutes, SUBRIF-CIPIENT is encouraged to adopt and enforce policies banning employees from text messaging while driving any vehicle, during the course of performing work filanded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 4.23 Unmanned Aircraft Systems (UAS) SUBRECIPIENT agrees that no fiends under this Agreement may be used for unlnallned aircraft systems, which includes unmanned aircraft vehicles (UAV), or for any accompanying accessories to support UAS. 4.24 Facial Recognition Technology (FRT) In accepting this award, SUBRECIPIEN'I' agrees that grant funds cannot be used for Facial Recognition Technology (FRT) unless SUBRECIPIENT has policies and procedures in place to ensure that FRT will be utilized in a appropriate and responsible manner that prornotes public safety, and protects privacy, civil rights, and civil liberties and complies with all applicable provisions of the U.S. Constitution, including the Fourth Amendment's protection against unreasonable searches and seizures and the First Amendment's freedom of association and speech, as well as other laws and regulations. If SUBRECIPIENT is COLLIER COUNTY SHERIFF'S OFFICE By me Gmnt 16198 JAG25.01 Pttge43 of13 00 utilizing funds for FRT it must make such policies and procedures available to DOJ upon request. 4.25 Body Armor Certification of body armor "mandatory wear" policies and compliance with NIJ Standards. If SUBRECIPIENT uses funds under this award to purchase body armor, SUBRECIPIENT must submit a sighed certification that it has a written "mandatory wear" policy in effect, SUBRl UPIENT must keep signed certifications on file for ballistic - resistant and stab -resistant body armor purchase& This policy must be in place for at least all uniformed officers before any funds from this award may be used for body armor. There are no requirements for the nature of the policy ether than it be a mandatory wear policy for all uniformed officers while on duty. Ballistic -resistant and stab -resistant body armor purchased with award firnds may be purchased at any threat level, maize or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply with application National Institute of Justice (NIJ) ballistic or stab standards, and is listed on the NIJ Compliant Body Armor Model List. Ire addition ballistic -resistant and stab -resistant body armor purchased must be made in the United States and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information and the NIJ Compliant Body Armor list may be, found by following the links located on the NIJ Body Armor page. https://nii.oip.gpy/topicslequipmerrt-and-terhiiofogy,/body_armor. 4.26 R gnirements for Contactors of SUBRECIPTENT SUBRECIPIENT assures tJae coruplianco of'all contractors with the applicable provisions of "Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 34 U.S,C. § 10101 et seq.; the provisions of the current edition of the DOJ Grants Financial Guide; and all other applicable fcdural and state laws, orders, circulars, or regulations. The SUBRECIPIENT must bass through all requirements and conditions applicable to tire federal award to any Subcontract, The term "contractor" is used rather than the term "vendor" and means an entity that receives a contract as defined in 2 CFR § 200.22, the natures of the contractual relationship determines the type of agreement. 4.27 Prohibition on Certain Telecommunications and Video Surveillance Services or Equiprrrerrt In accordance with the requirements set forth in 2 Clap 200.216, SUBRECIPIENT is prohibited from obligating or expending grant funds to l) procure or obtain; 2) extend or Co flak COUNry $Hrl- ilv's arFtcs Oyme Omni 1,0 198 [AG2S•41 Prigo 44 o f 73 CIAO renew a contract to procure or obtain; 3) enter into a contract to procure or obtain equipment, services, or systems that use telecommulZicatiOns equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities. 4.28 Compliance with CHS and FDLE grant monitoring guidelines, Protocols, and procedures The SUMECIPIENT agrees to comply with CHS and FDLE grant monitoring guidelines, protocols, and procedures, and to cooperate with CHS and FDLE on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The SU13RE-CIPIENT agrees to provide CHS and FOLE all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award, Further, the SUBRECIPIENT agrees to abide by reasonable deadlines set by CHS and OJP for providing the requested documents. Failure to cooperate with CHS and FDLE's grant monitoring activities may result in sanctions affecting the SUBRECIPIENT's DOJ awards, including, but not limited to; withhDIdings and/or other restrictions on the SUBRECIPIENT's access to grant funds; referral to the Office of the Inspector General for audit review; designation of the SUBRECIPfENT as a CMS and LDOJ High Risk grantee; or termination of an award(s). 4.29 Cooperation with any assessments, national evaluation efforts, and/or data collection The SUDRECIPIENT agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of ally activities within this project. 4.30 Prohibition on the use of grant funds for inherently religious activities The SUBRECIPIENT agrees that assistance funds awarded under this grant will not be used to support any inherently religious activities, such as worship, religious instruction, or proselytization. If thQ SUARECIPIENT refers participants to, or provides, a non - Federally funded program or service that incorporate9 such religious activities, (1) any such activities must be voluntary for program participants, and (2) program participants may not be excluded from participation in a program or otherwise penalized or disadvantaged for any failure to accept a referral or services. If participation in a note- Federally funded program or service that incorporates inherently religious activities is deemed a critical treatment or support service for program participants, the grantee agrees to identify and COLLIER COUNTY SHERIFF'S OFFICE Byrne gent JO198 IAG25-U 1 Page 45 of 73 CAO refer participants who object to the inherently religious activities of such program or service to, or provide, a comparable secular alternative program or service. 4,31 Requirements related to System for- Award Managament and Universal Identifier Requirements SUBR-ECIPIENT must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.k'ovl. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM, SUBRECIPIENT must also comply with applicable restrictions on subawards, including subawards to entities that do not acquire and provide (to the SUBRECIPIENT) the unique entity identifier required by SAM registration. The details of SUBRECIPIENT'S obligations related to SAM and to unique entity identifiers are posted on the OR website at litti)s:llojp.gov/funding/Exploiv/SAM.litin (Award Condition. System for Award Management (SAM) and Universal Identifier I' Cquirements), and are incorporated by reference herein, 4.32 Integrity and Performanee Matters SUBRECIPTENT must comply with all applicable regtirements regarding reporting of information on civil, criminal, and administrative proceedings connected with (or connected to the performance of) either this award or any other grant, coopuative agreement, or procurement contract From the federal government. Under certain circumstances, recipientslsubrecipients of OR awards are required to report information about such proceedings, through the Federal System for Award Management (SAM) to the designated Federal integrity and performance system (FAMIS). The details of SUBRECIPIENT'S obligations regarding the required reporting and updating of information on certain civil, criminal, and administrative proceedings to FAP11S within SAM are posted on the OJP website at Lit-tps;ll_vjp.gvvlfundiltW A.PIIS.htm (Award Condition: Recipient Integrity and Performance Matters (including Recipient Reporting to FAPIIS)), and are incorporated by refemrice herein. 4.33 Death in Custody Reporting SUBRECIPIENT is ►quimd to report all deaths iii custody to the COUNTY and Criminal Justice Grants. A death in custody occurs when a person dies who is detained, tinder arrest, COLMER COUNTY SHURIFF`S OFFICE Byrne Omni IQ]95 IA025-01 Pago 46 uf73 CAA in the process of being arrested, is en route to incarceration, or is incarcerated at a municipal or county jail, state prison, state -run prison boot camp, contracted prison, or other local or state correctional facility. For more information on the reporting requirements, visit: https ://www. fd le.state. fl. us/FDLE-Grants/Office-of-Criminal-Justice- Grants/Forms/Form s/DCRA 4.34 Safe Policing and Law Enforcement Subrecipients that are state, local, college or university law enforcement agencies must be in compliance with the safe policing certification requirements outlined in Executive Order 13929, For detailed information on this certification requirement, see.- https://coRs.usdoi.gov/SafoPolicing,EO. 4,35 Funds to Association of Community Organizations for Reform Now (ACORN) Unallowable SUBRECIPIENT understands and agrees that it cannot use any federal fiends, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP- 4.36 Environmental Protection Agency's (EPA) list of Violating Facilities SUBRECIPIENT assures that the facilities under its ownership, lease, or supervision that will be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the COUNTY and FDLE of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA, 4.37 Environmental Requirements and Energy For awards in excess of $100,000, SUBRECIPIENT must comply with all applicable standards, orders, or requirements issued under Section 306 of the Cleali Air Act (42 U.S.C. § 85), Section 508 of the Clean Water Act (33 U.S.C. § 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CIiR § 1 seq,), The SUBRECIPIENT must comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871), if any. MAIM COUNTY SrIti UFF'S 01-T10? Byrne Grant JG198 JAG25-01 Page 47 or73 CA O 4.38 Never Contract with the Enemy SUBRECIPIENT will comply with regulations at 2 CF'R §200.1 S. Federal agencies, recipients, subrecipients, and contractors are subject to the guidance implementing Never Contract with the Enemy in 2 C.F.R, fart 183. See: htt ps://www . eefr. 2oy/C Lirreiit/tit l e-2/subtitl a-A/chapter•-IJ/palt-200/subpart-C/sectiol f 200.21 S https://www.ecfr.jzov/current/title-2/subtitle-A/chapterl//part-183 4,39 Whistleblower Protections a. In accordance with 2 CFR § 200.217 and 41 FI.S,C. § 4712 (a)(2), the SUBRECIPIE+NT may not discharge, demote, or otherwise discriminate against an employee in reprisal for disclosing to any of the list of persons or entities provided below, information that the employee reasonably believes is evidence of gross rnisinanagement of a federal contract or grant, a grass waste of federal funds, an abuse of authority relating to a federal contract or grant, a substantial and specific danger to public healtl-i or safety, or a violation of law, rule, or regulation related to a federal contract (including the competition for or negotiation of a contract) or grant. b. The list of persons and entitles referenced in the paragraph above includes the following: i. A member of Congress or a representative of a committee of Congress; ii. An Inspector General; iii, The Government Accountability Office; iv, A Treasury employee responsible for contract ot• grant oversight or management; v. An authorized official of the Department of Justice or other law enforcernerit agency; vi. A court or grand jury; or vii. A management: official or other employee of Recipient, contractor, or subcontractor who has the responsibility to investigate, discover, or address misconduct, The SUBRECIPIENT shall inform its employees in writing of whistleblower rights and remedies provided under 2 C,F,R. §200,217 and 41 U,S,C, §4712, in the predominant native language of the workforce. See: lit(ps://uscode.housc.gov/vicw.xiitziil?rec1=(title;41%20section:4712%20edition: ru elilxt), All 5UBRECIPIENT employees directly involved with activities associated with this Agreement shall complete and submit to the COUNTY the Collicr County Whistleblower COLLIER COUNTY SHERIFF'S OFFICE Byme Grant IG 198 IA025.01 Page 49 of73 CA,L) Protections Certification form (Exhibit H-1) prior to execution of this Agreement. Any new employees hired during the period of performance of this Agreement shall also complete and submit the form to the COUNTY, Federal Whistleblower Requirement's, Pursuant to §I I(c) of the Occupational Safety and Health Act of 1970 (OSH Act) (29 U.S.C. §660(c)) and the subsequent federal laws expanding the act, the SUBRECIPIENT is prohibited from discriminating against employees for exercising their rights under the OSH Act. Details of the OSH Act are located at; http;//www.wliistleblowers,pov. 4.40 The Coastal Barrier Resources Act The SUBRECIPIENT will comply and ensure the compliance of all cotitraators with the, provisions of the Coastal Barrier Resources Act (P.L. No. 97-348) dated October 18, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new federal funds withit7 the units of the Coastal Barrier Resources System. SPECIAL CONDITIONS 4.41 SUBRECIPIEN7' must submit a Grant -Funded Item Transfer Form to the COUNTY within 15 days of receipt of equipment and maintain records of the receipt in accordance with records retention requirements. The COUNTY will submit the Transfer Norm for the Office of Criminal Justice Grants. (SO09) 4.42 SUBECIPII NT must subrxrit a quote for License Plate headers to the COUNTY before any funds can be obligated. The COUNTY will submit the quote to OCIG to ensure all costs are allowable under the Agreement. Any funds expended prior to receiving approval from OCJO will be considered "at risk," ('WO109) 4.43 The Office of Criminal Justice Grants reviewed SUBRECIPIENT'S Sole Source Justification Approval Form for License Plate Rcader•(s) and determined it does not comply with Federal We source requirements as outlined in 2 CFR 200.320(f), 200.407, and Section 3.8 of Department of Justice Grants Financial Guide. Quotes, bids, or other proof of full and open competition Faust be maintained on rile and provided to the COUNTY along with pay requests. (S00) 1) 4.44 SUBRECIPIENT must provide a copy of its EEO flair Utilization Ropor't to the COUNTY at the time of monitoring. (S0058) COLLIER COUNTY SHERIFF'S OFFICE Byrne Gran( IG198 J AG25-01 Page 49 of73 C A 4.45 This project requests funding for telecommunications and/or video surveillance equipment. Prior to drawdown of funds for License Platy: Readers, in accordance with the Office of Management and Budget (OMD) Uniform Rcquircrnents, 2 CFR 200.216, the SUBRECIPIENT must providu documentation to the COUNTY that the manufactures- and vendor of the equipment are not on the Excluded Parties List in SAM.gov. (W0067) 4.46 This project requests federal grant funding for a law enforcement or criminal justice technology related project and may be subject to review and approval by the State Information Technology (IT) Paint -oaf -Contact. By utilizing funds for this project, SUBIZECIPIENT agrees to conform to all state and national standards for technology and information sharing systems that connect to, and/or interface with I1CIC, NCIC, and/or reside on the state Criminal Justice Network (CJN(,,t). These standards include, but are not limited to, the FBI CJIS security policy and any rules, regulations, or guidance enacted by the Crirnilial and Juvenile Justice Information System (CJJIS) Councit under 943.06, F.S. (So068) 4.47 A project risk assessment completed at the time of application review determined this project is HIGH -RISK. Full backup documentation supporting all expenditures must accornpany each payment request submitted to the COUNTY for approval. Documentation /nay include, but is not limited to procurement records (including quotes, competitive solicitations/bids, etc.), purchase orders, packing slips, delivery/receivable documents, invoices, proof of payment, timesheets, pfrystubs, activity logs, client activity logs, participant sign -in sheets, billing documentation, travel vouchers, eta. (S0086) ENTIRE AGREEMENT. This Agreement constitutes the entire agreement between COUNTY and. SUBIWCIPIENT for the use of Funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether elecia-onic, oral, or written. between COUNTY and SUBRECIPIENT with respect to this Agreement. Signature Page to Follow COLLIM COUNTY $HEfiIF '3 or ICE 13yrne Grant JO 198 JAG25.01 Page 50 ar71 IN WITNESS WHEREOF, the SUBRECIPIEw and the COUNTY, have each respectively, by an authorized person or agent, hereunder- set their hands and seals on the date first written above. ATTEST: CRYSTAL K. KINZEL, CLERK , Deputy Clerk Dated: (SEAL) WITNESSES: i It,- �-/ � � 7 � Wi ess #1 Signa rre e9r-G►7 0(Lj'2— Witness 41 Printed Name witness # Sig ure ),,.#vl7 J4-);n ►- Witness #2 PrifTfed Name Approved as to form and legality: Jeffrey A. Klatzkow Collier County Attorney 1 Date: COLLIER COUNTY SHERIFF'S OFFICE. Dynic Grant JO198 JA075.01 AS TO COUNTY: BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA LN DANIEL KOWAL, CHAIRPERSON Date: AS TO SLMRECIPIENT: COLLIER COUNTY SHERIFF'S OFFICE ' :� Date: -- [Please provide evidence of signing authority] Page 51 of 73 CA EXHIBIT A INSURANCE REQUIREMENTS The SUBRECIPIENT shall furnish to Collier County Board of County Commissioners, c/o Community and Human Services Division, 3339 E. Tamiami Trail, Suite 211, Naples, Florida 34112, Certificate(s) of Insurance evidencing insurance coverage that meets the requirements as outlined below: Workers' Compensation as required by Chapter 440, Florida Statutes. 2. Commercial General Liability, including products and completed operations insurance, in the amount of$1,000,000 per occurrence and $2,000,000 aggregate. Collier County Board of County Commissioners must be shown as an additional insured with respect to this coverage. 3. Aotomobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with this Agreement, in an amount not less than $1,000,000 combined single limit for combined Bodily Injury and Property Damage. DESIGN STAGE (IF APPLICABLE) In addition to the insurance required in 1 3 above, a Certificate of Insurance must be provided as follows: 4. Professional Liability Insurance, in the name of the SUBRECIPIENT or the licensed design professional employed by the SUBRECIPIENT, in an amount not less than $1,000,000 per occurrence/$1,000,000 aggregate providing for all sums which the SUBRECIPIENT and/or the design professional shall become legally obligated to pay as damages for claims arising out oftho services performed by the SUBRECIPIENT or any person employed by the SUBRECIPIENT in connection with this Agreement. This insurance shall be maintained for a period of two (2) years after the certificate of Occupancy is issued. CONSTRUCTION PHASE (IF APPLICABLE) In addition to the insurance required in 1 — 4 above, the SUBRECIPIENT shall provide, or cause its Subcontractors to provide, original certificates indicating the following types of insurance coverage prior to any construction: S, Completed Value Builder's Risk Insurance on an "All Risk" basis, in an amount not less than 100 percent (100%) of the insurable value of the building(s) or struoture(s). The policy shall be in the name of Collier County Board of County Commissioners and the SUBRECIPIENT. 6. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001), the SUBRECIPIENT shall assure that for activities located in an area identified by the Federal Emergency Management Agency (FRMA) as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and COLLIER COUNTY 5ltetUMS OFFICE Byrne Grant JG 1 A JAG25-01 Pnge 52 or 73 - CJ maintained, as a condition of financial assistance for acquisition or construction purposes (including rehabilitation). OPERATION/MANAGEMENT PHASE (IF APPLICABLE) After the Construction Phase is completed and occupancy begins, the following insurance must be kept in force throughout the duration of the loan and/or Agreement: 7. Workers' Compensation as required by Chapter 440, Florida Statutes, 8. Commercial General Liability including products and completed operations insurance in the amount of $1,000,000 per occurrence and $2,000,000 aggregate. Collier County Board of County Commissioners must be shown as an additional insured with respect to this coverage. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with this Agreement in an amount not less than $1,000,000 combined single llinit for combined Bodily Injury and Property Damage. 10. Property Insurance coverage on au "All Risk" basis, in an amount not less than one hundred (100%) of the replacement cost of the property. Collies' County Board of County Commissioners must be shown as a Loss Payee, with respect to this coverage A.T.I.M.A. 11. Flood Insurance coverage for those properties found to be within a flood hazard zone, for the full replacement values of the structure(s) or the maximum amount of coverage available through the National Flood Insurance Program (NF1P). The policy must show Collier County Board of County Commissioners as a Loss Payee A.T.I.M.A. COLLIER COUNTY SHERIFF'S OFFICE I3yme Grant JO198 JAG25-01 Page 53 of73 CAO EXHIBIT B COLLIER COUNTY COMMUNITY{ & HUMAN SERVICES ,SECTION I: REQUEST FOR PAYMENT SUBRECIPIENT Name: Collier County Sheriff's Office SUBRECI'PIENT Address: 3319 Talniarni Trail East, Naples, FL 34112 Project Name: BYRNE Grant Project No: JAG25-01 - Payment Request # Total Payment Minus Retainage Period of Availability: _ through Period for which the Agency has incurred the indebtedness through SECTION II: STATUS OF FUNDS Subrecipient CBS Approved 1. Grant Amount Awarded $ $ 2. Total Amount of Previous Requests $ $ 3. Amount ofToday's Request (Net ofRetainage, if a linable $ $ 4. Current Grant Balance (Initial Grant Amount minus previous requests, minus today's request) Includes Retaina e $ $ By signing this report, 1 certify to the best of any knowledge and belief that the information contained in this report is true, complete, and accurate. I am aware that the provision of any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to oriminal, civil, or administrative penalties for fraud, false statements, false claims, or otherwise (U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-3812). Signature Title Authorizing Grant Coordinator Supervisor (Approval required $15,000 and above) C'OL1,IWt COUNTY SHMVPS OFFICE Byme Grant W 199 JAG25.01 Date Authorizing Grant Accountant Division Director (Approval Required $15,000 and above) Paga 54 of'73 CA o EXHIBIT C FDLE Equipment Purchase Agreement Quarterly Progress Report Subrecipient Name: Collier County Sheriff's Office Grant Title: BYRNE Grant Grant/Project Nomber: !AG25-41 Reporting Period Preparcd By (CCSO Contact) Title: Date Pre aced/Subinitted: 1. Yro ect Uvex'view Provide a brief summary of the project purpose and how it supports CCSO's operational goals. (Example, The project enhanccv gfflm- sgety and operational effectiveness through the purchase and der)lovnaent ofnexv laiv enforcement terhnoloQv and equipment funded under the FDLEIBJA program.) CCSO Responsa: L. Goals and Ul7 ectives I..ist the specific goals and treasurable objectives for the equipment project, (Example; Improve patrol communfoation, expand investigative tools, or increase data -driven, policing CCSO Response: 3. Activities This Ouarter Describe actions taken duiing the reporting period. Include procurement, installation, training, testing, or implementation updates. Procurement Status: Equipment Receivedllnstalled: Training Conducted(if applicable). Documentation Submitted to FDA.);: Other Notes: COLLIER COUNTY SHERIFF'S OrFICC-, Byrne Grant JG 198 JAG25.01 Pap 55of73 CA 4. Performance Measures Measure Target This uaa-ter Cumulative Total Comments Number of equipment units purchased Number of officers trained Percent of equipment de 1❑ ed Other measurable outcomos Identify any barriers encountered this quarter and proposed corrective actions. (Examples: Vendor- deliver delgvs, confiiowtion Issues frainin rescheduliq CCSO Response: b. 1.11AY Mcd A,ttivitles for Next Quarter Outline key activities or milestones anticipated for the next repohinr, period. CCSO Response: 7. Finmicial Summary Budget Category Appx'oved Budget Expended This itaa'ter Cumulative Expenditures BaNnee Remaining Equipment purchases Training/Installation Other if a iicable Total S. Certification I certify that the information provided in this repoil is accurate and that all grant -funded activities and expenditures comply with b'L7L'EMJA program guidelines and County procurement policies. Prepared Tay (CCSO): Title: Date: Signature Reviewed By (COUNTY GC) Your 1'yPed Name Here Represents Your Electronic Signature COLLIER COUNTY SHERIFF'S OFFICE Synge Ompt JO 198 7AG25-01 Page 56 of73 CA EXHIBIT D ANNUAL AUDIT MONITORING REPORT `Circula.r 2 GFR Part 200.332 requires Collier: County to monitor subrecipients of fiederal awards to determine if subrecipients are compliant with established audit r6quiremerits (Subpart F). Accordingly, Collier Cnrrnty requires that all appropriate doeunientatibri is provided regarding your organization's compliance. In determining Federal awards expended in a fiscal year, the entity must consider all sources of Federal awards based on when the activity related to the Federal award occurs, including any Federal award provided by Collier County, The determination of Federal award amounts expended shall be in accordance with the guidelines established by 2 CFR Part 200, Subpart F - AUdit Requirements. This form may be used to monitor Florida Single -Audit Act (Statute 215.97) requirements; --- - --------- - ....-. _....... ---- - - Subrecipient Name Collier County Sheriff's Office First Date of Fiscal Year MMIDDIYY) ___ __. bast Date of Fiscal Year LMM(DI]/YY) — Total Federal Financial Assistance Total State Financial Assistance Expanded Expended during most recently completed during most recently completed Fiscal Year Fiscal Year �....._..�...... �____.._. __...,...._._...,__....__. '_ Check A.or B. Check C If applicable A. The federal/state expenditure threshold for our fiscal year ending 'as indicated above has [] been met and a Single Audit as required by 2 QFR Part 2Q0, Subpart F has.been completed or will be completed by _ . Copies of the audit report and management letter are attached or will be provided .within 30 da s of completion. B. We are not subject to the requirements of OMB 2 CFR Part 200, Subpart F because we:. ❑ Did not exceed the expenditure threshold for the fiscal year indicated above d Are a for profit organization ❑ Are exempt for other reasons —explain An audited financial statement is attached and if applicable, the independent auditor's management letter. C. Findings were noted, a current Status Update of the responses and corrective action plan is included separate from the written response provided within the audit report. While we understand that the audit report contains a written response to the finding(s), we are requesting an updated status of the corrective action(s) being taken. Please do not provide just a copy of the written response from your audit report, unless it includes details of the actions procedures, policies, etc, implemented and when it was or will be implemented. Certification Statement -- ... _ ...... .1 hereby certify that the above information is true and accurate. Signature ------------------ Date ------ Print Name and Title COLL1112COUNTY SHERIFF'S OFFICE Byrne Grant JG M TAG25.01 Pap 57 of 73 ,4 o V Collier County Community & Human Services Division EXHIBIT E INCIDENT REPORT FORM Organization Name: Collier County Sheriff's Office Organization Address: 3314 Tarniami Trail East, Naples, FL 34112 Project No: JAG25-01 Grant Coordinator.- Carolyn Noble Date of Incident Time of Incident: Report Submitted By: ame & Phone Description of Jocident: Location/Address of Incident: Was Police Report Filed? ❑ Yes ❑ No If Yes, Police Report Number: Jurisdiction: Were there any warning signs that this type of Incident could occur? © Yes ❑ No If Yes, Explain: What actims. will bo taken to prevent a mQurrcrice of similar Incident? I certify under penalty of pei jury wider F.S. 837.06 that the contents of th is form are true and correct, Signature of Person Malting Report Date Printed Name Return completed form to: Krisd Sonniag, Director, CHS Collier County Community and Human Services Division 3339 Taniiami Trail East, Bldg.11, Suite 213 Naples, FL 34112 Fax: (239) 252-2G38 C- EXHIBIT F Death in Custody Upon completion, email a copy of this farm to: Questionnaire cdaranfs0.fdly.sluto.fl.us Agency Reporting; Reporting Period: Purauanl to the Death In Gustady Act (pC;RA), slate and total law enforcement or wrreetlooat agencies must Identify all reportable In -custody deaths that occurred in theirjurisdictions durin�q the reporting period, please complete this form for.eaeh reportage death. A, What was the name of the deceased? Last Name: Firm Name: Mlddle Name: B, What was the deceased's sex? 0 Male 40 Female 0 Unknownlinvestigation Pending C. What was the deceased's race? (Select all that apply) HAmedcan Indian or Alaska Native ❑Asian [� Black or African Amerlcon ®Native Hawaiian or other Pacific Islander While ❑UnknuwnArnreatigalion Pending D. What was the deceased's ethnloity? OHispanic, Latino, or Spanish origin ()Not of Hlapanic, Lalino, or Spanish origin 0 UnknowrVinvestigation Pending E. What was the deceased's bldh year? (If unRnown, please enter "9999") it. DECENDENT DEATH INFORMATION A. What was the deceased's data of death and ttmre of death? Date of Death (MM-DD-YYYY) Time of Death (24-hour clock) 6. Where was ihR location of the deceased's death? Location Name. (If applicable), This could he the name of a facility, place of business, or other designbtlori for the location of death: Street Address; city: State (postal abbreviation); Zlp:,�� Page 1 of 2 Death In GuslndyQuaallonnairs CJG (fay. 07126) 0,40 Death in Custody Upon completion, email a copy of this form to, Questionnaire CJgnahtSArdle.stato.fl.its DECENDENT.DEATH INFORMATIONr r C. What type of facility did the death occur 10 0 Munlolpal or county Jail Q State Prison 0 Stale -run boot temp prison 0 Contracted boot camp prison 0 Any state or local contract facility 0Oftr local or stale correctional facility (to Include any juvenile facilities) 0 None of the above DEPARTMENT OR AGENCY INFoRMATION A. Nama of the department or agency that detained, arrested, or was In the prooess of arresting the deceased: V. MANNER OF DEATH INFORMATIoN A. Please indicate the manner of death (Mark only one), [? 5xecution �j Moldent 0 Death attributed to use of farce by a law enloreement or corrections officer Homicide (e.g , an Inolderd Wvveen two or more Inoarterated Individuals resulting in a death) Natural causes Suicide 0 UnaVallable, Investigation pending Please report the a ancy conducting the Investigation and list an approximate end date. 0 Cthei' please ex lain : CIRCUMSTANCE DESCRIPTIONVt. A. Please provide a brief description of the circumstances leading to the death (e.g, derails surrounding an event that may have led to the death, the number and offfliatlan of any parties Involved In the Incident, the location and characteristics of the inoidont, other contact relaled to the death etc.. If unknown slate "Unknown_" C7aath In Guatady Questivnnaire P890 2 of 2 CJO (rov. 07125) 4CN4 ! EXHIBIT R COLLIER COUNTY COMMUNITY & HUMAN SERVICES WHISTLEBLOWER PROTECTIONS CERTIFICATION -ORGANIZATION SUBRECIPIENT Name: tlolly r crrr �71r i'1 � iM1 SUBRECIPIENT Address: Project Named Project No: In accordance with 2 CfR 200.217 and 41 U.S.C:. ' 47121 SUBRECIPIENT may not discharge, demote, or otherwise discriminate against an employee in reprisal for disclosing to any of the list of persons or entities provided below, information that the employee reasonably believes is evidence of gross mismanagement of a federal contract or grant, a gross waste of federal funds, an abuse of authority relating to a federal contract or grants, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal contract (including the competition for or negotiation of it contract) or grant. The list of persons and entities referenced in the paragraph above includes the following: • A member of Congress or a representative of committee of Congress + An Inspector General • The Government Accountability Office • A Treasury employee responsible for contract or grant oversight or management + An authorized official of the Department of Justice or other law enforcement agency • A, court or grand jury + A management official or other employee of SUBRECIPIENT, contractor, or subcontractor who has the responsibility to investigate, discover, or address misconduct SUBRECIPIENT shall inform its employees in writing of whistleblower rights and remedies provided under section 41 U.S.C. § 4712, in the predominant native language of the workforce. By signing this form, l certify that Subrecipient Name will comply with all Whistleblower rights and protections for its employees. Name: ke- V,, /1 reA m AP s �. Signature: 11 • ' Title: �' n i Date: `. 7,1p ? >~x1iI131T G COLLIER COUNTY INVENTORY FORM Subracipiemt Nama: Collicr County Shcrill Subrecipiant Address: 3319 Tatniami ,trail 13, Building). Nnptes, FL 34112 Project Netne: BYRNE Grant Prgyect Number: JAG25 01 Data: cl 0 EXHIBIT H-1 COLLIER COUNTY COMMUNITY & HUMAN SERVICES WHISTLE BLOWER PROTECTIONS CERTIFICATION — SUBRECIPIENT STAFF SUBRECIPIENT Name: Collier County Sheriff SUBRECIPIENT Address: 3314 Tamia Trail E, Building J, Naples, FL, 34112 Employee Name: Project Name:BYRNE Grant Project No: JAG25-01 In accordance with 2 C.F.R. §200.217 and 41 U.S.C. §4712, SUBRECIPIENT may not discharge, demote, or otherwise discriminate against an employee in reprisal for disclosing to any of the list of persons or entities provided below, information that the employee reasonably believes is evidence of gross mismanagement of a federal contract or giant, a gross waste of federal funds, an abuse of authority relating to a federal contract or grants, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal contract (including the competition for or negotiation of a contract) or grant. The list of persons and entities referenced in the paragraph above includes the following; + A member of Congress or a representative of a committee of Congress; • An Inspector General; * The Government Accountability Office; • A Treasury employee responsible for contract or grant oversight or management; « An authorized official of the Department of Justice or other law enforcement agency; • A court or grand jury; or A management official or other employee of SUBRECIPIENT, contractor, or subcontractor who has the responsibility to investigate, discover, or address misconduct. SUBRECIPIENT shall inform its employees in writing of whistleblower rights and remedies provided under Section 2 C.H.R. §200,217 and 41 U.S.C. §4712, in the predominant native language of the workforce. By signing this form, I certify that I have reviewed and understand my Whistleblower rights and protections as stated above. Name: Signature: Date: Title: IcA Q EXHIBIT I Collier Comity Deportment of Community and Human Services (CHS) Subrecipienl/Developer/Vendor Conflict of Interest Disclosure Form The purpose of this document is to assist in the dote rrn ination of whether additional restrictions, oversight, or other conditions might be advisable prior to execution of any Contract or providing assistance, The tern/ "Conflict of Interest" refers to situations in which financial or other personal considerations may compromise, ar have the appearance of compromising, professional judgment in following the rules and regulations applicable to your award. Please Note: A family member is defined as: a spouse, child, stepchild, parent, sibling, domestic partner or relative by marriage. Please answer every question in this harm and complete the form attaclunant, if applicable, This form must be provided to your assigned CHS Grant Coordinator, Employee Name: Subrecipient/Sponsor Name; Subrecipient/Sponsor Address; Subrecipient/Sponsor City, State, Zip Code: Agreement Number Funding Source: Agreement Amount: A. Family Relationships: Does any employee, board member or person in your agency have a tamily rnerrrher directly or indirectly involved or employed with CHS or Collier County that creates a conflict of .interest, or the appearance of a conflict under HUD's Conflict of Interest regulations? ❑ Yes ❑ No (If YES, please complete the attachment) B. Program Relationships; Does any employee, board member or person in your agency serve or is appointed to an CHS and/or Collier County Board/Committee that may create a conflict of interest, or the appearance of a conflict under the Conflict of Interest regulations? ❑ Yes © No (If YES, please complete the attaclunent) Does an employee or CHS and/or Collier County serve on your agency's Board of Dilwors, staff, or in any capacity which may create a conflict of interest, or the appearance of a conflict under the Conflict of Interest regulations? ❑ Yes ❑ No (If 'YES, please complete the attachment) �� O Does any elected official of Collier County serve on the agency's Board of Directors, which may create a conflict of interest, or the appearance of a conflict under the Conflict of Interest regulations? ❑ Yes ❑ No (If YES, please complete the attachment) Is any employee, board inember and/or person (as described above) in your agency involved in any other activity, directly or indirectly, with CIS and/or Collier County of that may create a conflict of interest or the appearance of a conflict under the Conflict of Interest regulations? © Yes ❑ No (if YES, please complete the attachment) C. Business )(relationships; Is any employee, board inember, person in your agency, or a family member involved as an investor, owner, employee, consultant, contractor, or board member with an entity that has a contractual relationship with CHS and/or Collier County to provide goods or services, sponsor development activities, and/or receive referrals from CHS and/or Collier County? ❑ Yes ❑ No (If YES, please complete the attachment) I understand that, under this agreement, no employee, board member, person in my agency, or family member involved in working on the grant program, in any capacity, may be involved as an investor, owner, employee, consultant, contractor, or board member with an entity that has a contractual relationship with my organization to provide goods or services, sponsor development activities, and/or receive referrals. ' ❑ Yes ❑ No I have read and understand the Conflict of Interest Disclosure Form. I have riisclvsed all innforntatton required by this disclosure, if any, In an attached statement. I agree to comply Width any conditions or restrictions imposed by the CHS and/or Collier County to reduce or eliminate actual and/or potential conflicts of fznterest. I ivill update this disclosure fornz promptly, if relevant circzoznstances change. I understand that this Disclosure is not o con;?dernlial doczonennt. if r ?DLL tletertn ne& mal a conflict of interest exists, this conntraet ttnay be voided, and terminated and you may be required to return any and all ftttzding allocated, ivltether used or trot used. Printed Name bate Signature Collier County-CHS Conflict of Interest Disclosure Form Attachment Employee Name: SubrecipieatlSpoosor Name. Subreciplent/Sponsor ,Address: Subrecipient/Sponsor City, State, Zip Code: Agreement Number Funding Source: Agreement Amount. - If you answered YES to any question on the previous page, please complete the relevant section(s) below and provide this completed form to your Grant Coordinator, If you answered NO to ALL the questions, you may discard this attachment. A. Family Relationships, 1. Name of the family meinber(s) directly or indirectly involved or employed by CHS/Collier County: 2. Do any of the family members work in the program area? ❑ YES NO 3, Are any of the family members elected officials of Collier County? ❑ Yl?S ❑ NO 4. Relationship: S, Position; B. Program Relationships: 1, Other Activities: Name and describe and federal/county activity and/or program that you/your organization are directly or indirectly involved with7 2. Have you used the agencies' name, resources (facilities, personnal, or equipment), or confidential ❑ YES ❑ NO information in connection with the activity and/or program described in #] above? If YES, describe the resource used 3. Name or the employee, board member or person (as described above) serving or appointed to serve on an CHS and/or Collier County Committee/Board/program: 4, Name of board/committee: 5. Does any C1.1S employee or County official serve oil © YES ❑ NO your agency's Board of Directors? If yes, please complete the fallowing information; C-10 Name: Position: Department: Supervisor: C. Business Relationships: Please complete this section for EACH business relationship or attach a separate explanation of business and research activities. 1. Name of Business: 2. Categorize the business' relationship with CIS and/or Collier County: ❑ Consultant or Advisor ❑ Research Activities ❑ Business or Referrals ❑ other contractual or business relationship Briefly describe the business, or licensing activity: 3. Who is involved with the business? -- Check ❑ Employee Name: all that apply ❑ Family member (name & relationship): Describe the position or involvement-- Check all that apply 4. Are they receiving any type of compensation? If YES, describe: S. Who at the CHS and/or Collier County oversees the relationship with this business? Nairn: Title: Department: Phone: Printed Name Signature ❑ Owner/Investor ❑ Board Member ❑ Employee/Manager ❑ Other: ❑ YES ❑ NO Date EXHIBIT J AFFIDAVIT REGARDING LABOR AND SERVICES Effective July 1, 2024, pursuant to § 787.06(13), Florida Statutes, when a contract is executed, renewed, or extended between a nongovernmental entity and a governmental entity, the nongovernmental entity must provide the governmental entity with an affidavit signed by an officer or a representative of the nongovernmental entity under penalty of perjury attesting that the nongovernmental entity does not use coercion for labor or services. Nongovernmental Entity's Name: t4pf%ier doon Aeri lk. CG Address: l 1'", •' rn t / x-. Phone Number: _ 225-.2 4 , Authorized Representative's Name: Authorized Representative's 'Title: Email Address: Project Name: Project Number AFFIDAVIT I, keyy/r AiAn�e-c k (Name of Authorized Representative), as authorized r representative attest that ev I !fir 4,t - 4�� . W. s .(Name of Nongovernmental Entity) does not use coercion for labor or services as defied in § 787.06, Florida Statutes. Under penalty of perjury, I declare that I have read the foregoing Affidavit and that the facts stated in it are true. Si o u rued Representative STATE w Fl- COUNTYOF ke r a r Date Sworn to (or affirmed) and subscribed before me, by means of ER/physical presence or ❑ online notarization this _ -24 day of .0'--e- Ar-t.t r , 20 -2- 4, , by, kle W n A(MA' S k (Name of Affiant), who produced their L L as identification or are personally known to me. Ld-44.- f d!*�� =22 Not •y Public (not re fired whe digital) ¢ Comi ' sion Expires Personally Known Y'OR Proc!LICe(i Identification ❑ Type of Identification Produced: EXHIBIT K COLLIER COUNTY COMMUNITY & HUMAN SERVICES NEVER CONTRACT WITH THE ENEMY CERTMIC.ATaION 1 q 1 r SUBRECIPIENTName: d{idr (�f�ldr� �N r-4e, Ae,s d f-CC SUBRECIPIENFAddress:� T/Pfr7lA/!T�`•r� ! //yok� ,4J%L Project Name:rw.4+erne %l7. r�lsli Project No: In accordance with 2 CFR Part 183 and 2 CFR 200.151 SUBRECIPIENT shall exercise due diligence to ensure that no funds, including supplies and services, received under this Agreement are provided directly or indirectly (including through subawards or contracts) to a person or entity who is actively opposing the United States or coalition forces involved in a contingency operation in which members of the Armed Forces are actively engaged in hostilities, which must be completed through 2 CrR 180,300 prior to issuing a subaward or contract. SUBl7.ECIPIENT shall terminate or void, in whole or in part, any subaward or contract with a person or entity listed in the System for Award Management (SAM.gov) as a prohibited or restricted source pursuant to subtitle E of the Title VIII of the NDAA for FY 2015, unless the Federal agency provides written approval to continue the subaward or contract. The COUNTY and/or Federal agency has the authority to terminate or void this Agreement, in whole or in part, in the COUNTY or Federal agency becomes aware that SUBRECIPI NT has failed to exercise due diligence as required above or if the COUNTY or Federal agency becomes aware of any funds received under this Agreement have been provided directly or indirectly to a person or entity who is actively opposing coalition forces involved in a contingency operation in which members of the Armed Forces are actively engaged in hostilities. By signing this form, I certify that Subrecipient Name will not contract or subcontract with any person or entity that is actively opposing the United States or which the Armed Forces are actively engaged in hostilities. Name: keVv "I 441,b 'c"L Signature: Title:4- C4 0 Collier County Community & Human Servllv,us Dlvislon EXHIBIT L CERTIFICATION REGARDING DRUG -FREE WORKPLACE REQUIREMENTS SUBRECIPIENT Name: o% h er G SUBRECIPIENT Address: Grant/Project Name: art tra r� Grant/Project Number: The SUBRECIPIENT certifies that it will provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug -free awareness program to inform employees about— (l) The dangers of drug abuse in the workplace; (2) The SUBRECIPIENT' S policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs, and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. (c) Malting it a requirement that each employee to be engaged in the performance of the grant be, given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will— (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring, in the workplace no later than five days after each conviction; (e) Notifying the agency within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted— (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; Malting a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). Authorized Re resentative Name: ke v. n JeA minx Title: -oer Si nature: Date: 4) Vl Comnlllllity & HL1111nn SCrvieas Dh,isioll • 33391'nmianll 9'rnit East, Suite 213 • Nnples, EL 34112-5361 -239-252-CARE (2273) 0 239,252-CAM': (2233) • 239-252-5713 (RSV!') 4 www.collier.gov EXHIBIT M AGREEMENT BETWEEN COLLIER COUNTY AND FLORIDA. DEPARTMENT OF LAW ENFORCEMENT (I,DLE) BUREAU OF CRIMINAL JUSTICE GRANTS (CJG) Cq 0 it l� - Collier Count Community & Human Services�ivision EXHIBIT N CONSENT TO VERIFY IMMIGRATION STATUS SUBRECIPIENT Name: — Program or Project Title Grant/Contract Number: Notice to applicants and tenants: In order to be eligible to receive FDLE assistance, each applicant for, or recipient of, HUD assistance, must be lawfully within the United States. Please read the Declaration Statement carefully and sign. Please feel free to consult with an immigration lawyer or other immigration expert of your choosing. Providing personal information is voluntary and the information will be verified using the SAVE system, however, if the information is not provided, you will not be eligible to receive FDLE assistance. I, certify, swear, and affirm, under penalty of perjury, under the laws of the United States of America, that to the best of my knowledge, I aln lawfully within the United States because: (Please check appropriate item below.) ❑ I am a citizen by birth, a naturalized citizen, or a national of the United States ❑ 1 have eligible immigration status as checked below (see reverse side of this form for explanations). Attach INS documents) evidencing eligible immigration status and signed verification consent form. 0 immigration status under §§101(a)(15) or 101(a)(20) of the Immigration and Nationality Act (fNA) ❑ Permanent residence under §249 of the INA ❑ Refugee, asylum, or conditional entry status under §§ 207, 208, or 203 of the INA IJ Parole status under §212(d) of the INA n Threat to life or freedom under §§234(h) of the INA 0 Amnesty under §A of the INA, 13y my signature below, I consent to U.S. Citizenship and lmntigration Services releasing my records to Collier County Community and Hunian Services Division and Subrecipient Natne. I certify, swear, and affirm that the information in this request is coinplete, true, and correct. Si nature: Dates Address: Plione: Email: ❑ Cheek box if signature is of an adult residing in the unit who is responsible for a child named on the statement above. HA: Enter INA/SAVE Primary Verification E; _ Date: -a Gomia;unity & Human Services Uivisiaa • 333a '1��kmiami Trail Fast, Suite 213 •Naples, FL 34i 12-53G I - 239.252-CARE (2273) 239-252-CAI'P, (2233) • 239-252-5713 (RSVP) • www.coliiengov Warning- 18 U,S.C.1001 provides, among other things, that whoever knowingly and wllifxtlly makes or wises a document or writing containing any false, or fraudulent statements or entry, in Any matter within the jurisdiction of any department or agency of the United States, shall be fined not more than $10,000, imprisoned for not more than five years, or both. The following explanations pertain to noncitizens who declare eligible immigration status in one of the following categories; Immigration status under §101(a)(15) and 101(a)(20) of the INA. A noncitizen lawfully admitted for permanent residence, as defined by 101(a)(20) of the immigration and nationality act (INA), as an immigrant, as defined by §101(a)(15) of the INA (8.U.S.C. 1101(a)(20) and 101(a)(1.5)), respectively [immigrant status]. This category includes a noncitizen admitted under §210 of 210A of the INA (8 U.S.C. 1160 or 1161), [special agricislizeral worker status], who has been granted lawful temporary resident status. Permanent resident under §249 of the INA. A noncitizen who entered the U.S. before January 1, 1972, or such later date as enacted by law, and has continuously maintained residency in the U.S. since then, and who is not eligible for citizenship, but who is deemed to be lawfully admitted for permanent residence as a result of an exercise of discretion by the Attorney General under §249 of the INA (8 U.S.C. 1259) [arrrnesry go -anted anader 12VA 249], Refugee, asylum, or conditional entry status under §§207, 208, or 203 of the INA. A noncitizen who is lawfully present in the U.S. pursuant to an admission under §207 of the INA (8 U.S.C. 1157) [refugee status]; pursuantto the granting of asylum (which has not been terminated) under §208 of the INA (8 U.S.C. 1158) [asylum startes); or as a result of being granted conditional entry under §203(a)(7) of the INA (8 U.S.C. I IS3(a)(7)) before April 1, 1980 because of persecution or fear of persecution on account of race, religion, or political opinion or because of being uprooted by catastrophic natural calamity [conditional enhy status]. Parole status under §212(d)(5) of the INA. A noncitizen who is lawfully present in the U.S. as a result of an exercise of discretion by the Attorney General for emergent reasons deemed strictly in the public interest under §212(d)(5) of the INA. (8 U.S.C. 1182(d)(5)) [parole staters]. Threat of life or freedom under §243(h) of he INA. A noncitizen who is lawfully in the U.S. as a result of the Attorney General's withholding deportation under §243(h) of the MA (8 U.S.C. 1253(h)) [threat to lffe or fr•eedona]. Amnesty under §245A of the INA. A noncitizen who is lawfully admitted for temporary or permanent residence under §245A of the INA (8 U.S.C. 1255a) [amnesty granted under INA 245A]. At C1 Comunity &. Human 5eivices Division ■ 3339 Tuiniami Trail Bast, Suite 213 • Naples, r1.34112.5361 * 239-252-CARE (2273) 10 m 239-252-CAFt (2233) • 239-252-5713 (RSVP) • www.colliongov